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Home My WebLink AboutContract 50022-R5CSC No. 50022-R5 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 24, 2023 OneRain Incorporated 1531 Skyway Drive Unit D Longmont, CO 80504 Re: Contract Renewal Notice Contract No. CSC No. 50022 (the "Contract") Renewal Term No. 5: November 29, 2023 to November 28, 2024 The above referenced Contract with the City of Fort Worth expires on November 28, 2023 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term, and a current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at htti3s://www.fortworthtexas.Rov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Katie May Administrative Assistant 200 Texas Street Fort Worth, TX, 76102 Katherine. mav(& fortworthtexas. 2ov (817) 392 - 8894 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Valerie Washington (Nov 6, 202310:42 CST) Name: Valerie Washington Title: Assistant City Manager Date: Nov 6, 2023 OneRain, Inc. By: Name: James Loaan Title: CEO. OneRain, Inc. Date: October 20, 2023 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever (Nov 6, 2023 08:54 CST) Name: Steven Vandever Title: Sr. IT Solutions Manager By: City Secretary: Name: Taylor Paris Title: Assistant City Attorney By: Contract Authorization: Name: Jannette Goodall M&C: P-12123 Title: City Secretary Approved: 11/14/2017 1295:2017-211443 � o�9 �nqL pORt�aad p°S /.g Pvo ^=d oPA,�oa oo*; aacnn�p4$4" OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 _ aem OneRain Order Form OneRain an AEM Subsidiary ORGANIZATION / BUSINESS NAME: City of Fort Worth - TX CONTACT NAME: CONTACT PHONE: Ranjan S. Muttiah, , PhD, PE, CFM CONTACT E-MAIL: ranjan.muttiah@fortworthtexas.gov QUOTE N°.: 120013 BILLING ADDRESS: SHIPPING ADDRESS (IF DIFFERENT): Transportation & Public Works Dept, Storm Water Mgmt Stormwater Mgmt Div 309 Hilshire Drove 1000 Throckmorton Street Haslet, Texas Fort Worth, Texas 76052 76102 : 9/20/2023 PROJECT REF: City of Fort Worth I Contrail Service, Supscription & Maintenance for Contrail Base Station and Contrail Severs: November 1, 2023 to November 1, 2024 OR-1101-3 Single server software application license. Each license includes: - Contrail Base Station: 1,000-sensor limit, 1 client website - Contrail Inventory Plus - Contrail Analytics - Contrail ALERT2? TDMA Manager Requires: 9101 9201 or 9202 Year 2: 9801-3 OR-5103 Contrail Field Decoder Software Maintenance - 12 -month Software Maintenance (per license) OR-1201-3 12-month managed and hosted application service subscription includes: - Contrail Base Station: 1,000 sensor limit, 1 client website - Contrail Inventory Plus - Contrail Analytics - Contrail ALERT2 TDMA Manager Requires: 9101 9201 or 9202 Term Months: 12 1 $6,000.00 2 $250.00 2 $12,250.00 TOTAL $6,000.00 $500.00 $24,500.00 $31,000.00 AA r Page 1 of 3 N=TWOWS n S �5E "" LMIIBRMe eo �neRai�� ELECTRONICS .. I I Ie eo _ aem Remarks: • Quotation is valid for a period of thirty (30) days from the date of this correspondence. • PAYMENT TERMS: Net 30 Days unless otherwise documented. Late payment fees will be charged atone percent (1%) per month or part thereof will be charged for any payment that is more than thirty (30) days late. • CURRENCY:USD • SHIPPING METHOD: Bestway. • SHIPPINGTERMS: Ex Works. • MAINTENANCE: Annual service and maintenance contracts are available. The installation and/or maintenance costs quoted above are valid for standard installations and maintenance only. Any installation or maintenance work that requires non-standard equipment, materials, or regulatory expenses may be subject to an additional charge. • ESTIMATED DELIVERY: We, like many businesses, are experiencing periodic disruptions in our supply chain. Accordingly, you may expect delivery times to approach, or exceed,12 weeks. Thankyou foryour patience and understanding during these unusual times. You will receive an e-mail when all, or a portion, of, your order has shipped. • Applicable taxes are not included. This order is subject to sales tax at the time of invoicing. By ordering, receiving, or accepting AEM-provided products and/or services, Buyer agrees to the specific terms and conditions incorporated by reference below and the General Terms and Conditions of Sale incorporated by reference, all of which are available for review at: https://aem.eco/contracts. Order -Specific Terms and Conditions: Initial for Acceptance • Hardware Terms NA • Professional Services Terms NA • Software as a Service Terms • On -Premises Software Terms • Maintenance Rider NA ACCEPTANCE To accept, please initial the Order Specific Terms and Conditions above, complete and sign below and return. Page 2 of 3 N- WORKS '-1 S SLEC'I'RONIC$ L/�MBREefeo OneRai VIRIJA aem Signature: Name: Title: Date: oavm,".:,,,;1 City of Fort Worth - TX OneRain,an AEM subsidiary Signature: #w Name: Fritz Law Title: Date: 9/20/2023 q r Page3of3 N- WORKS FPS 5 E RA LAMBREC�-IT OneRai� V19MAX ELECTRONICS � � �e eo M&C Review Page 1 of 2 ACITY COUNCIL AGEND COUNCIL ACTION: Approved on 11/14/2017 Create New From This M&C DATE: 11/14/2017 REFERENCE **P-12123 LOG NAME: NO.: CODE: P TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas Fo H 13P13P17-0188 FLOOD WARNING SB TPW NO SUBJECT: Authorize Execution of an Agreement with OneRain, Inc., for Flood Warning Software in an Amount Up to $148,700.00 for an Initial Two -Year Term for the Transportation and Public Works Department (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize execution of an Agreement with OneRain, Inc., for flood warning software for the Transportation and Public Works Department in an amount up to $148,700.00 for an initial two-year term and with three, one-year renewal options of up to $31,000.00 per year. DISCUSSION: The City of Fort Worth (City) will use this Agreement to provide a Flood Warning Software (FWS) system for the Transportation and Public Works Department (TPW). This Agreement will provide installation and implementation of a FWS system, migration of historical data, documentation and training and testing services. The new FWS system will significantly improve the current flood warning system and will enhance existing water level and weather sensors. The FWS system will significantly bolster the City's emergency flood response, streamline maintenance of the flood warning system and make the system more reliable and user-friendly. The cost associated with purchase of the FWS are part of City's match of the grant received from the Texas Water Development Board to enhance flood warning for the City of Fort Worth as authorized by M&C G-18750 (approved June 7, 2016). BID ADVERTISEMENT - A Request for Proposals (RFP) was advertised in the Fort Worth Star - Telegram on Wednesdays between February 8, 2017, February 15, 2017, February 22, 2017, March 1, 2017 and March 8, 2017. The evaluation factors included company qualifications, functionality and usability, professional service, weight of raw score from proposer response form and cost. Four hundred twenty-one vendors were solicited from the purchasing vendors database system and sixteen non -registered vendors were solicited via email. Three responses were received. The proposals received were reviewed by an evaluation committee consisting of staff from the TPW and Information Technology Solutions Departments. The proposal from OneRain, Inc., was found to present the best value to the City. PRICE ANALYSIS - The City has no previous purchase history for the features offered with this software. Staff reviewed OneRain, Inc., prices and determined the pricing to be fair and reasonable. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager and does not require specific City Council approval as long as sufficient funds have been appropriated. CONTRACT TERMS - Upon City Council's approval, the initial term of the Agreement shall be two years from date of execution. http://apps.cfwnet.org/council_packet/mc review.asp?ID=25042&councildate=l1/14/2017 11/2/2023 M&C Review Page 2 of 2 RENEWAL OPTIONS - The Agreement may be renewed for up to three additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. M/WBE OFFICE - A waiver of the goal for the MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE office in accordance with the BDE Ordinance because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the Texas Water Development Board Flood Warning Grant (21002-0200431-4952001- 992099) for these expenditures and that prior to an expenditure being made, the participating department has the responsibility to validate the availability of funds. This procurement is part of Stormwater Utility Fund's cash match of $350,000.00 for total grant of $632,309.00. BQN\17-0146\SB T Fund I Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account I Project Program Activity Budget Reference # Amount ID ID I . Year (Chartfield 2) Submitted for Citv Manager's Office by Originating Department Head: Additional Information Contact: /_'%if_Td:IiTi1:1k'k K 17-0188 Signed Waiver.Ddf (CFW Internal) Jay Chapa (5804) Aaron Bovos (8517) Cynthia Garcia (8525) Sheila Baker (8356) EPLS ONE RAIN.Ddf (CFW Internal) Form 1295-ONE RAIN- RFP-17-0188.Ddf (Public) SCORE- RFP 17-0188 FLOODWATER WARNING SOFTWARE SYSTEM .Ddf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=25042&councildate=l1/14/2017 11/2/2023