Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Contract 60435
CSC No. 60435 FORT WORTH CITY OF FORT WORTH PURCHASE AGREEMENT BASED UPON AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY WHEREAS, Section 271.102 of the Texas Local Government Code allows Local Governments to pursue mutually beneficial and cooperative purchasing programs; and WHEREAS, pursuant to Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271 of the Texas Local Government Code, the City of Fort Worth (` City' ), a Texas home -rule municipality and Tarrant County have entered into an Interlocal Cooperative Purchasing Agreement on October 15, 1998 which provides that when one of the Local Government Entities enters into a contract with a vendor for goods and services, the other Local Government is able to enter into a Purchase Agreement with the vendor under the same terms and conditions offered to the Original Local Government Entity so long as the vendor is agreeable (Copy Attached as Exhibit A); WHEREAS, Lord's Relocation Services, Inc. DBA All Points of Texas (' Vendol") responded to BID 2023- -170 issued by Tarrant County agreeing to allow other Local Governmental Entities to enter into a Purchase Agreement with Vendor under the same terms and conditions as those contained in the BID (Copy attached as Exhibit B); WHEREAS, the City of Fort Worth solicited informal cooperative quotes from vendors that had existing, valid cooperative contracts for the specific purpose of executing an agreement for moving and related services necessary to move multiple City departments; and WHEREAS, Vendor's response was determined to be the best value to the City and offered adequate services at a turn -key price for the required services. NOW THEREFORE, City and Vendor each of which will individually be referred to as a "Party" and collectively as the "Parties entered into this Purchase Agreement. The Parties agree that any references to `Tarrant County "in Exhibit B shall be construed as the City of Fort Worth for the purposes of this Agreement and all rights, benefits, duties, and obligations shall inure to the City as if the contract in Exhibit B were originally executed between the City and Vendor. This shall specifically include any requirements imposed on Vendor by virtue of Tarrant County, Texas BID 2023-170 included in Exhibit B. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Tarrant County F2023170 Annual Moving Contract Page 1 of 71 The Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. Exhibit A - Agreement between the City of Fort Worth and Tarrant County, Texas; 2. Exhibit B - Contract between Tarrant County and Vendor for Moving Services identified as RFB No. 2023-170; 3. Exhibit C — Price Schedule; 4. Exhibit D - Conflict of Interest Questionnaire. Exhibits A, B, C, and D which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A at the price included in Exhibit B and pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. In the event of a conflict between Exhibit A and this Agreement or Exhibit Q then this Agreement and Exhibit A shall control. City shall pay Vendor in accordance with the fee schedule in Exhibit C and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first term by City shall not exceed One Hundred Thousand Dollars ($100,000.00). Vendor shall provide the services included in Exhibit C at the prices included and there shall be no price increases per line item. Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement shall begin on the date signed by the Assistant City Manager below and end on September 30, 2024, and may be renewed for two one-year renewal periods in accordance with the underlying agreement. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent documents and records of Vendor involving transactions relating to this Agreement. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities subject to Vendor's reasonable rules and regulations while at Vendor's facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits, and all such audits shall be conducted on regular business days during Vendor's regular business hours in a manner that will not unreasonably interfere with Vendor's operations at its facilities. City's auditors shall present proper credentials to the manager of Vendor's facility at the time that they are admitted to such. This Agreement shall be construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: Tarrant County F2023170 Annual Moving Contract Page 2 of 71 To CITY: City of Fort Worth Attn: Dana Burghdoff, Assistant City Manager 200 Texas Street Fort Worth, TX 76102-6314 Facsimile: (817) 392-8654 With copy to Fort Worth City Attorney's Office at same address To VENDOR: Lord's Relocation Services, Inc. DBA All Points of Texas Randy Moore, President 2450 1141" St., Suite 100 Grand Prairie, TX 75050 Facsimile: 817-275-7847 [SIGNATURES FOLLOW] Tarrant County F2023170 Annual Moving Contract Page 3 of 71 The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: 15wRA� gar'0 bf c By: Dana Burghd off (No 2023 18.721CST) Name: Dana Burghdoff Title: Assistant City Manager Date: Nov 7, 2023 APPROVAL RECOMMENDED: Name: Ricardo Salazar Title: Interim PMD Director ATTEST: o�°RT II G Fo -10 QQLA,nszea, .d .6h�� Qadn nEX P544 By: Name: Jannette Goodall Title: City Secretary VENDOR: Lord's Rets Services, Inc. DBA All Points of T By: Name: Randy Moore Title: President Date: to( 3 %(ZJ CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ,Devi fe Gavcl' By: Denise Garcia (Nov 6, 202315:25 CST) Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: (.!/LCCLG.(9Z2 By: Name: Jessika J. Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: MBC: NIA OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Tarrant County F2023170 Annual Moving Contract Pang 4 of 71 EXHIBIT A - Fort Worth/Tarrant County ILA c% CITY SECRETARY 2 CONTRACT NUMBER � �3 0QO3 INTERLOCAL GOVERNMENTAL CONTRACT FOR PURCHASING CITY OF FORT WORTH AND COUNTY OF TA�C RRRAN.T, TEXAS This contract is made and entered into this i /- � -dav of _ 1998, by and between the County of Tarrant, Texas, a governmental agency, (hereinafter referred to as Tarrant County, acting by and through its duly authorized County Judge, Tom Vandergriff, and the City of Fort Worth, (hereinafter referred to as Fort Worth) acting by and through Charles Boswell, its duly authorized Assistant City Manager. WHEREAS, Tarrant County acid Fort Worth (hereinafter collectively referred to as the "parties" or either "party") are political subdivisions of the State of Texas authorized to contract with each other relative to governmental functions and services by the Interlocal Cooperating Act, Texas Government Code, Chapter 791; and WHEREAS, the parties believe that cooperating in the purchasing of various goods, materials, equipment and supplies which both parties use in carrying out their governmental functions and services will enable the parties to obtain these goods, materials, equipment and supplies in better terms and/or prices than by making such purchases individually, and both desire to increase efficiency and effectiveness of such purchasing by acting jointly in competitively procuring selected goods, materials, equipment and supplies. NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, he parties agree as follows: 1. AGREEMENT This contract shall be for a term of one (1) year beginning on , 1998, and ending on , 1999. This Contract shall automatically renew for one (1) year terms thereafter unless one party gives written notice to the other party of its desire not to renew. The written notice required shall be at least sixty (60) days prior to the expiration of an existing one year term. 2. SCOPE AND IMPLEMENTATION It is the intent of the parties that the joint or cooperative purchasing through each other's contracts will be as broad as is allowed by applicable state statutes. Unless otherwise prevented by law, it is the intent of the parties that the two may take part in joint purchase for any goods and services they may need to carry out their governmental functions, and that either one will use reasonable efforts to allow the other to make purchases under its contracts. In each instance, however, there shall be a "purchasing agreement" or "purchase order" issued by the entity desiring to make the purchase, and agreed to or countersigned by the entity having the contract with the supplier of goods or services, or which is the lead entity in that contract, which purchasing agreement or purchase order shall specify the supply contract in question and set out any and all terms and conditions appropriate to such joint purchase. The purchasing agreement or purchase order shall be acknowledged by the supplier and shall be considered as being issued under this agreement and shall be subject to all of the terms and conditions of this agreement without the necessity of those being set .aut or specifically referred to in such purchasing agreement or purchase order. PAGE 1 OF 3 PAGES Tarrant County F2023170 Annual Moving Contract Page 5 of 71 3. ( COMPENSATION The parties agree to share the cost of the respective joint solicitations in a fair and equitable manner, to be agreed upon in connection with each such solicitation. 4. _ COMPLIANCE WITH LAWS The parties hereby agree to abide by and obey all applicable local, state and federal laws and requirements, which apply to their respective procurement policies. It is specifically understood and agreed that whichever party is handling the preparation and processing of the joint invitations for bid shall comply with all legal requirements for competitive bidding which are applicable to both parties. 5. NOTICES Any notices or other communication required or allowed to be given by one party to the other pursuant to this Contract shall be hand delivered or mailed by United States Postal Service, proper postage affixed, to the addresses shown below: To City of Fort Worth: Purchasing Manager City of Fort Worth 1000 Throckmorton Fort Worth, Texas 76102 To Tarrant County: Purchasing Agent Tarrant County 100 E. Weatherford, Suite 303 Fort Worth, Texas 76196 6. GOVERNING LAW AND VENUE This contract shall be governed by and interpreted in accordance with the laws of the State of Texas. This contract is entered into and is to be performed, wholly or in part, in the State of Texas and in Tarrant County, Texas. In any action brought under the contract, venue shall be exclusively in Tarrant County, Texas. In the event that any portion of this contract shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. 7. MISCELLANEOUS PROVISIONS By execution of this contract, each party represents to the other that: ( a. In performing its duties and obligations hereunder, it will be carrying out one or more governmental functions or services which it is authorized to perform; PAGE 2 OF 3 PAGES Tarrant County F2023170 Annual Moving Contract Page 6 of 71 b. The undersigned officer or agent of the party has been properly authorized by that party's governing body to execute this contract and that any necessary resolutions extending such authority have been duly passed and are now in effect; C. All payments required or permitted to be made by a party will be made from current revenues available to the paying party; and d. All payments provided hereunder by one party to the other shall be such amounts as to fairly compensate the other party for the services or functions performed hereunder. 8. CONSTRUCTION OF CONTRACT This contract represents the full, final and complete agreement of the parties related to its subject matter and may not be added to, contradicted or otherwise modified by evidence of prior or contemporaneous agreement or subsequent oral agreements or statements of either of the parties, nor by any writing not signed by both parties after the date of this contract. No representations, inducements, promises, or agreements, oral or otherwise, not embodied or incorporated herein shall be of any force or effect. In case of any apparent ambiguity or conflict among any of the terms or provisions of this contract, they shall be construed as nearly as possible as to effectuate each and all of such terms or provisions keeping in mind that the overriding purpose of this contract is the public purpose of increasing the efficiency and effectiveness of the respective purchases of goods, materials, equipment and supplies by the parties. IN WITNESS WHEREOF, the Parties hereto have executed this contract on this date, the ,-A5 a ,)f , 1998. C unty of Tarrant, Texas City f Fort Worth By: By. a 0 &,(V& Tom Vandergriff Bob Terrell County Judge City Manager ATTEST: By:tE/ NAMl%¢ mT 41-V TITL'�' 'k APPROVED AS TO FORM AND LEGALITY By: �� e- .s W-0400W Assistant District Attorney A ESi:`�Y�� By: ,,,�� =nrS NAME 6 br, Cc`, '-- City Sepretary APPROVED AS TO FORM AND LEGALITY: By: G4-.-j NAME t*.) lime mW,_ Assistan City Attorney rk Contract Aith9rization �C Date , PAGE 3 OF 3 PAGES Tarrant County F2023170 Annual Moving Contract Page 7 of 71 JACK BEACHAM, C.P.M. PURCHASING AGENT TARRANT COUNTY PURCHASING DEPARTMENT August 21, 1997 - Jim Conner, Buyer City of Fort Worth Purchasing Department 1000 Throckmorton Fort Worth, TX 76102 Bid No. 96-084, Annual Contract for Pagers and Paging Services ROY EDWARDS, C.P.M. ASSISTANT Jim, enclosed is your copy of the Interlocal Agreement which was faxed to you on August 21, 1997. If I can be further assistance please call me at 884-2620. Sincceerel im ones Buy Attachment TARRANT COUNTY ADMINISTRATION BUILDING, ROOM 303 100 E. WEATHERFORD, FORT WORTH, TEXAS 76196 817-884-1414, 817-884-2629 (Fax) Tarrant County F2023170 Annual Moving Contract Page 8 of 71 INTERLOCAL AGREEMENT BETWEEN COUNTY OF TARRANT AND CITY OF FORT WORTH This agreement is made this►ii. "- DayAMjwt, 1997 between the County of Tarrant, Texas and the City of Fort Worth, Texas. Pursuant to the authority granted by the "Texas Interlocal Cooperation Act," Chapter 791 Texas Government Code providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premises and mutual promises contained herein, agree as follows: WHEREAS, the contract is made under the authority of Sections 791.001-791.029 of the Texas Government Code; and, WHEREAS, the parties, in performing governmental functions or in paying for the performance of governmental functions hereunder shall make that performance or those payments from current revenues legally available to that party; WHEREAS, the governing bodies of each party find that the subject of this contract is necessary for the benefit of the public and that each party has the legal authority. to perform and to provide the governmental function or service which is the subject matter of this contract; furthermore, the governing bodies find that the performance of this contract is in the common interest of both parties; and that the division of cost fairly compensates the performing party for the services performed under this contract; I. The City of Fort Worth, Texas, hereby makes, constitutes and appoints Tarrant County its true and lawful purchasing agent for the purchase of various . commodities using Annual Contracts (Bids). Tarrant County will maintain a listing of Annual Contracts which are available for local entities use. To utilize one or more of these contracts, local entities must request authorization, in writing, to Tarrant County. - Upon receipt of request, Tarrant County will send a form letter to the appropriate vendor(s) for their approval and signature. Upon receipt of authorizing letter from the vendor(s), Tarrant County will forward a copy of the letter and appropriate Annual Contract to the requesting entity. The City of Fort Worth, Texas agrees that Tarrant County shall serve as the purchasing agent for selected items, and agrees that the bidding shall be conducted by Tarrant County according to its usual bidding procedures and in accordance with applicable State statutes. Tarrant County F2023170 Annual Moving Contract "" Page 9 of 71 I II. The City of Fort Worth Texas, agrees that all specifications for selected items shall be as determined by Tarrant County. The City of Tort Worth, Texas, agrees to pay the supplier for all goods, equipment and products pursuant to this agreement. The successful bidder or bidders shall bill the City of Fort Worth, Texas directly for all items purchased, and the City of Fort Worth, Texas shall be responsible for vendor's compliance will all conditions of delivery and 'quality of the purchased items. IV. John Wally, Purchasing Manager, is hereby designated as the official representative to act for the City of Fort Worth, Texas in all matters relating to this agreement. V. This agreement shall take effect upon execution by both signatories. VI. This agreement shall be in effect from the date of execution until terminated by either party to the agreement. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers the day and year first above written. BY: ✓ DATE: TARRANT COUNTY r�- CITY OF FORT WORTH BY: Bob Terrell X TITLE: Citv Manager DATE: e-1111 Tarrant County F2023170 Annual Moving Contract Page 10 of 71 HUU-L1-01 InU 1L.L0 lr711A1f1, TARRANT COUNTY PUACHABDNG UEPA;RTM D-M JACK biGACHAM, C.P.M. PURCHASING ACENT August 21, 1997 Cassandra M. Stober Paging Network of Dallas/Fort Worth 9001 Airport Freeway, Suits 900 Fort Worth, TX 76180 Bid No. 86-084, Annual Contract for Pagers and Paging Services ROY )EDWARDS, C.Y.61. ASSISTANT Cassandra, Bid Number 96=084 authorizes other governmental entities within Tarrant County to utilize the contract at the some firm fixed pricing and terms And conditions. I have received a request from the City of Fort Worth to utilize Bid No. 96-084. Please sign and date the following statement. Paging Network of Dallas/Fort Worth hereby authorizes the City of Fort Worth to utilize Bid No. 96-084, Annual Contract for Pagers and Paging Services, at the same firm fixed pricing and terms and conditions as that offered to Tarrant County. This Bid currently expires April 30, 1998 at which time Paging Network of Dallas/Fort Worth will have th"seewond.;aft options to renew for an addditional twelve (12) month period(Printed name & title (Date) If I can be further assistance please call me ;S,inc rel 'Ti Jones B er TARRANT C04UNTY ADMINISTRATION BUILDING, ROOM 303 100 F- WEATIMRFORD, PORT WORTH, TF XAS 76156 E17-W-1414, 917-W-2629 (pex) Tarrant County F2023170 Annual Moving Contract Page 11 of 71 Exhibit B - Tarrant County and Vendor Contract REFERENCE NUMBER 141644 COMMISSIONERS COURT 'H y' COMMUNICATION PAGE 1 OF 6 * '• *•' DATE: 09/05/2023 SUBJECT: BID NO. F2023170 - ANNUAL CONTRACT FOR MOVING SERVICES - COUNTYWIDE - VARIOUS VENDORS - PER UNIT PRICE AND HOURLY RATE COMMISSIONERS COURT ACTION REQUESTED It is requested that the Commissioners Court award Bid No. F2023170, Annual Contract for Moving Services, Countywide, to the following vendors at the per unit price and hourly rate: Primary Lord's Relocation Services d/b/a All Points of Texas LLC Secondary ExSery Facility Services, Inc. BACKGROUND Notice of the County's intent to bid was advertised in local newspapers, as required by State statute, and posted on the Internet, the Arlington Black Chamber of Commerce, the Fort Worth Hispanic Chamber of Commerce, the Fort Worth Metropolitan Black Chamber of Commerce, and the Tarrant County Asian American Chamber of Commerce. Fifty-six (56) vendors were contacted and requested to participate in this bid process. All documents pertaining to this bid were posted on the Tarrant County website and were downloaded by interested bidders. Three (3) bids and one (1) no -bid were received. Bids were evaluated by Purchasing. Award recommendations are to the low bids meeting specifications. The term of the contract is twelve (12) months, effective October 1, 2023, with two (2) options for renewal periods of twelve (12) months each. The services provided under this contract are planned moves that are typically once or twice per year, but whose costs may collectively exceed $25,000.00 in a given year. Daily and small moves are handled internally. Therefore, it is the recommendation of Purchasing that Bid No. F2023170, Annual Contract for Moving Services, be awarded to the vendors listed above at the per unit price and hourly rate. FISCAL IMPACT Expenses for last year were approximately $20,249.00. Services are provided on an as -needed basis. The departments included funding in the FY24 budget requests. SUBMITTED BY: Purchasing PREPARED BY: Brad Richards APPROVED BY: Chris Lax, CPSSM, CPSD, CP l� i arrant county rzuz3i to Annual Moving Contract Page 12 of 71 F2023170 Annual Contract for Moving Services Primary Award Secondary Award Lord's Relocation local Services All ExSery Facility A Simple Organizing and Services, Inc. Moving Company, LLC Points of Texas LLC Dallas, TX Haslet, TX Grand Prairie, TX HUB - No HUB -Yes HUB - No Total Price $4,896.63 Total Price $4,993.00 Total Price $32,462.97 Line # Description CITY UOM Unit Extended Unit Extended Unit Extended 2 SECTION 1: MOVING LABOR / INSURANCE 1 EA $3.647.00 $4,277.00 $11,407.50 SupervisorLabor Rate - Regular HoursMonday - Friday, 8:00 Per Hour Per , 2.1 am - 5:00 pm 1 Person $35.00 $27.00 $70.00 SupervisorLabor Rate - OvertimeMonday - Friday, 5:01 pm - Per Hour Per 2.2 7:59 am 1 Person $0.00 $27.00 $105.00 SupervisorLabor Rate - Weekends and Vendor Recognized Per Hour Per 2.3 Holidays y 1 Person $0.00 $27.00 $.140.00 3 _ DriverLabor Rate - Regular HoursMonday - Friday, 8:00 am - Per Hour Per 2.4 5:00pm 77 Person 24.00 $28.00 $65.00 5 DriverLabor Rate- OvertimeMonday = Friday, 5:1 pm - Per Hour Per <_ o 2 7:59 am_ 1 Person $0.00 $28.00 . $97.50 o o g ized DriverLabor Rate - Weekends and Vendor Reco n Per Hour Per N v ; 2.6 Holidays 1 Person $0.00 $28.00 $130.00 CD PackerLabor Rate - Regular HoursMonday - Friday, 8:00 am - Per Hour Per 2.7 5:00 pm 1 Person $22.00 $23.00 PackerLabor Rate - OvertimeMonday - Friday, 5:01 pm - Per Hour Per 2.8 7:59 am 1 Person $0.00 $23.00 $82.50 PackerLabor Rate - Weekends and Vendor Recognized Per Hour Per 2.9 Holidays 1 Person $0.00 " $23.00 $ 110.00 ,� ... MoverLabor Rate - Regular HoursMonday - Friday, 8:00 am - Per Hour Per 2.10 5:00 pm 78 Person $22.00 $23.00 $65.00 MoverLabor Rate- OvertimeMonday - Friday, 5:01 pm - Per Hour Per 2.11 7:59 am 1 - Person $0.00. $23.00 $97.50 MoverLabor Rate - Weekends and Vendor Recognized Per Hour Per 2.12 Holidays 1 Person $0.00 $23.00 $130.00 InstallerLabor Rate - Regular HoursMonday Friday, 8:00 Per Hour Per 2.13 :. am = S;OO pm." 1." Person :, $26.00 25:00$70.00 _. InstallerLabor Rate - Overtimelvonday - Friday, 5:01 pm - Per Hour Per 2.14 7:59 am 1 Person $0.00 $25.00 $105.00 F2023170 Annual Contract for Moving Services Line # Description CITY UOM InstallerLaborRate - Weekends and Vendor Recognized Per Hour Per 2.15 Holidays 1 Person 3 Full Value Protection 1 EA 3.1 Per $1,000 1 Per $1,000 4 Trip Charge 1 EA Maximum two (2) Hours Per Day, Per CrewNot Included in 4.1 Evaluation 1 Per Hour y v SECTION 2: STORAGE 6 Open Warehouse Storage (Daily) 1 EA o 6.1 Per square foot regular 1 EA .� 6.2 o 0 Per square foot Air Conditioned and Heated (if available) 1 EA v ; 6.3 Per Vault (8 x 5 5x5) 1 EA On -Site Storage Unit(lockable weather proof on-si 7 storage container) 1 EA 7.1 Approx. 200 cubic feet eachDaily Rate 1 EA 7.2 Approx: 200 cubic feet eachPickup and delivery each 1 EA 7.3 Approx. 400 cubic feet eachDaily Rate 1 EA 7.4 Approx. 400 cubic feet eachPickup and Delivery Each 1 EA 7.5 Approx. 1,200 cubic feet eachDaily Rate 1 EA 7'6 Approx. 1,200 cubic feet eachPickup and delivery each 1 EA 7.7 Approx. 2,500 cubic feet eachDaily Rate 1 EA 7'8 Approx. 2,500 cubic feet eachPickup and delivery each. 1 EA SECTION 3: MATERIALS 8.1 1.5 Box 1 EA 8.2 3.1 Box 1 EA 8.3 4.5 Box 1 EA Primary Award Secondary Award Lord's Relocation ExSery Facility A Simple Organizing and Services d/b/a All Points of Texas LLC Services, Inc. Moving Company, LLC Grand Prairie, TX Dallas, TX Haslet, TX HUB - No HUB - No HUB -Yes Total Price $4,896.63 Total Price $4,993.00 Total Price $32,462.97 Unit Extended Unit Extended Unit Extended $0.00 $25.00 $140.00 4.50 $4.50 $6.50 $6.50 $1,000.00 $1,000.00 4.50 $6.50 $1,000.00 2.00 $2.00 $26.00 $26.00 $65.00 $65.00 2.00 $26.00 $65.00 48.20 $48.20 $56.00 $56.00 $324.38 $324.38 1.45 $2.00 $5.00 1.75 $4.00 $10.00 45.00 $50.00 $309.38 P2-19.23 $219.23 No Bid 3.00 $0.00 3.83 $0.00 4.50 $100.00 7.90 $100.00 $118.20 1.75 $3.50 $3.00 $4.25 $9,510.13 $9,510.13 $309.38 $220.00 $618.76 $450.00 $1,648.99 $660.00 $3,403.00 $2,200.00 $238.10 $649.60 1.75 2.41 3.06 F2023170 Annual Contract for Moving Services Primary Award Secondary Award Lord's Relocation Services d/b/a All ExSery Facility A Simple Organizing and Points of Texas LLC Services, Inc. Moving Company, LLC Grand Prairie, TX Dallas, TX Haslet, TX HUB - No HUB - No HUB - Yes Total Price $4,896.63 Total Price $4,993.00 I Total Price $32,462.97 I Line # Description QTY UOM Unit Extended Unit Extended Unit Extended 8.4 6.1 Box 1 EA $3.00 $6.00 $4.76 Dish Pack Box :.• 1" ...' EA &00 _. $20.00 $16.25 8.6 1.5 Pop Up Box 1 EA _ $2.60 $3.00 $4.50 8.7 Shrink Wrap (Roll) .1,. EA $32.00 20.00 $35.04 8.8 Small Bubble Roll (24" x 300') 1 EA $20.00 .. $45.00 $25.94 8.9 Pa er Pads - 1 EA, 3.00 $20.00 $5.08 8.10 Anti -Static Micro Bubble, PC Screen Saver 1 EA $3.00 $4.00 $10.75 8.T1 Label per 650 1, EA $20.00 _ $25 00 8.12 Crate Security Seals Y EA 1.00 $1.50 $15 .50 �� o 8.13 Newsprint Per Pound 1 EA L25 $2.00 _ $55.47 < 8.14 Painters Blue Tape 1 EA $12.00 4.00 $5.41 o 0 8.15 Fluted Wall Protection per foot (6 ft: tall minimum) - 1 EA 0.60 - $75.00 $433 00 , 9 ; 8.16 Plastic Tape (Roll) 1 EA $2.25 $3.00 $5.93 8.17 Corrugated Floor Protection (per foot): _ 1 .,: •; EA w" ' . ,$1.00 0.25 " . $930::. 8.18 Masonite Floor Protection (per foot) 1 EA $1.00 $0.35 _..,. $13.00 SECTION 4:, RENTAL EQUIPMENT $_ 857.50 ;S389.40 $9,506.36 9.1 Crate Rental with Dolly "4.1 1 WEEKLY $3.50 $1.00 $7.00 9.2, Crate Rental with Dolly, A. .: - ;.. : 1 MONTHLY ., : $1100:$28 00.= 9.3 1.5 Pop Up Box Rental Crate 1 WEEKLY $3.00 $1.00 $14.00 94 1.5Pop.Up'BoxRental_Crate `: - 1 MONTHLY.:.$6000. 9.5 Double Sided Library Cart 1 DAILY $5.00 $1.65 $15.00 9.6 Double Sided Library Cart 1, WEEKLY $20.00 $11.55 $105.00: 9.7 Double Sided Library Cart 1 MONTHLY $68.00 $50.00 $400.00 9.8: Carpeted Machine Cart-:-,.... 1,:. DAILY <.. ; " $5 00 ": 1.65... y $15 00 _ 9.9 Carpeted Machine Cart 1 WEEKLY $20.00 $11.55 $105.00 9:10 Carpeted Machine -Cart",,; 1 MONTHLY $fi8 00 ``- 50.00 $400.00 9.11 Wooden Art Gondola 1 DAILY W $40.00 $2.00 $89.05 9. 12 Woo oden Art Gondola 1, WEEKLY $75.00 14.00 ` $'623.00' 9.13 Wooden Art Gondola 1 MONTHLY $150.00 $60.00 $2,670.00 F2023170 Annual Contract for Moving Services Line # Description 9.14 Panel Cart 9.15 Panel Cart 9.16 Panel Cart 9.17 Tri Wall Movers Boxes (15 Cube) 9.18 Tri Wall Movers Boxes (15 Cube) 9.19 Tri Wall Movers Boxes (15 Cube) 9.20 Pallet Jack 9.21 Pallet Jack 9.22 Pallet Jack 9.23 4-Wheel Furniture Dolly 9.24 4-Wheel Furniture Dolly 9.25 4-Wheel Furniture Dolly 9.26 Safe Jacks Note: A no -bid was received from CSI Leasing, Inc QTY UOM 1 DAILY 1 WEEKLY 1 MONTHLY 1 DAILY 1 WEEKLY, 1 MONTHLY 1 DAILY 1 WEEKLY 1 MONTHLY 1 DAILY 1 WEEKLY 1 MONTHLY 1 DAILY Primary Award Lord's Relocation Services d/b/a All Points of Texas LLC Grand Prairie, TX HUB - No Total Price $4,896.63 Unit Extended $4.50 $17.50 $68.00 $5.00 $20.00 25.00 $20.00 $40.00 $150.00 1.00 7.00 28.00 $0.00 Secondary Award ExSery Facility Services, Inc. Dallas, TX HUB - No Total Price $4,993.00 Unit Extended 1.00 7.00 30.00 1.00 7.00 $30.00 1.00 7.00 30.00 1.00 7.00 $ 30.00 $25.00 A Simple Organizing and Moving Company, LLC Haslet, TX HUB - Yes Total Price $32,462.97 Unit Extended $15.00 $105.00 $400.00 $81.18 $568.00 $2,430.00 $79.83 $223.26 $893.04 $5.00 $35.00 $60.00 $80.00 .0000*0.0 ••� GoUNT.'•. ?a TAKINGS IMPACT ASSESSMENT CHECKLIST Complete this form for any county action that involves the adoption of a regulation, policy, guideline, court resolution, or order. Project/Regulation Name: Bid No. F2023170 - Annual Contract for Movinq Services - Countvwide - Various Vendors - Per Unit Price and Hourly Rate County Department: PURCHASING Contact Person: Melissa Lee. C.P.M., A.P.P. Phone Number for Contact Person: (817) 884-3245 Type of TIA Performed: SHORT TIA o FULL TIA. Circle one after answering the questions in Sections II and III below. I. Stated Purpose Attach to this checklist an explanation of the purpose of the regulation, policy, guideline, court resolution, or order. Note: The remainder of this Takings Impact Assessment Checklist should be completed in consultation with the Criminal District Attorney's Office. II. Potential Effect on Private Real Property 1. Does the county action require a physical invasion, occupation, or dedication of real property? Yes No 4 2. Does the county action limit or restrict a real property right, even partially, or temporarily? Yes No If you answered yes to either question, go to Section 111. If you answered no to both, STOP HERE and circle SHORT TIA at the top of the form. Tarrant County F2023170 Annual Moving Contract Page 17 of 71 Tarrant County Special Terms and Conditions 1. CRIMINAL BACKGROUND CHECK: A. If this contract requires that Vendor personnel access Tarrant County Data (either on - site or remotely) or access secure areas of Tarrant County Facilities, then Vendor personnel may be required to undergo a fingerprint -based Criminal Justice Information Services (CJIS) Background Check, a Human Resources Criminal Background Check, or a Sheriff's Criminal Background Check. Criminal Background Checks will be paid for by Tarrant County. 1. The Vendor must provide information, including, but not limited to, employee name, date of birth, a clear copy of employee's driver's license, and a copy of employee's social security card for each individual required to pass a Criminal Background Check. 2. Award of a contract could be affected by the Vendor's refusal to agree to these terms. 3. Failure of the Vendor to supply personnel who pass a Criminal Background Check could affect the award of the contract or could result in the termination of the contract. 4. The Criminal Background Check applies to the individual and not the Company. 5. Passing status must be maintained by Vendor personnel for duration of the contract. 2. INFORMATION TECHNOLOGY HOSTED OR CLOUD SOLUTION: A. The following is only applicable when Vendor is providing Information Technology hosted or cloud solution: 1. Confidentiality, Integrity, Availability (CIA) Vendor shall protect the Confidentiality, Integrity, and Availability (CIA) of all Tarrant County Data ensuring extra levels of security. All Tarrant County information must remain private and permit redaction of protected information before publication. Audit trails cannot be altered. 2. Breach Notification Vendor agrees that upon discovery of unauthorized access to Tarrant County Data, Vendor shall notify Tarrant County both orally and in writing. In no event shall the notification be made more than forty-eight (48) hours after Vendor knows or reasonably suspect unauthorized access has or may have occurred. In the event of a suspected unauthorized Access, Vendor agrees to reasonably coordinate with Tarrant County to investigate the occurrence. 3. Data All Tarrant County data will remain in the 48 contiguous United States at all times. 4. Right to Audit Tarrant County reserves the right to audit vendor data centers which house Tarrant County Data or receive SSAE 16 SOC Type II audits from a reputable security advisory service firm (e.g. EY, Deloitte, KPMG, PWC, Coalfire, etc.). Tarrant County F2023170 Annual Moving Contract Page 18 of 71 TARRANT COUNTY HISTORICALLY UNDERUTILIZED BUSINESSES (HUB) POLICY POLICY STATEMENT The Tarrant County Commissioners Court, being the policy development and budgetary control unit of county government, will strive to ensure that all businesses, regardless of size, economic, social or ethnic status have an equal opportunity to participate in the County's procurement processes. The County is committed to promote full and equal business opportunity for all businesses to supply the goods and services needed to support the mission and operations of county government, and seeks to encourage the use of certified historically underutilized businesses (HUBs) through the use of race, ethnic and gender neutral means. It is the policy of Tarrant County to involve certified HUBs to the greatest extent feasible in the County's procurement of goods, equipment, services and construction projects while maintaining competition and quality of work standards. The County affirms the good faith efforts of firms who recognize and practice similar business standards. DEFINITIONS Historically underutilized businesses (HUBs), also known as a disadvantaged business enterprise (DBE), are generally business enterprises at least 51 % of which is owned and the management and daily business operations are controlled by one or more persons who is/are socially and economically disadvantaged because of his or her identification as a member of certain groups, including women, Black Americans, Mexican Americans and other Americans of Hispanic origin, Asian Americans and American Indians. Certified HUBs includes business enterprises that meet the definition of a HUB and who meet the certification requirements of certification agencies recognized by Tarrant County. Businesses include firms, corporations, sole proprietorships, contractors, subcontractors, professionals and other simila referring to a business that provides goods and/or services commodity category. r vendors, suppliers, references when regardless of the Tarrant County F2023170 Annual Moving Contract Page 19 of 71 Statutory bid limit refers to the Texas Local Government Code provision that requires competitive bidding for many items valued at greater than $50,000. III. POLICY GUIDELINES A. Tarrant County, its contractors, their subcontractors and suppliers, as well as all vendors of goods, equipment and services, shall not discriminate on the basis of race, color, creed, gender, age, religion, national origin, citizenship, mental or physical disability, veteran's status or political affiliation in the award and/or performance of contracts. All entities doing business or anticipating doing business with the County shall support, encourage and implement affirmative steps toward a common goal of establishing equal opportunity for all citizens and businesses of the county. B. Tarrant County will use and recognize the State of Texas certification process in conjunction with the implementation of this policy. The County does recognize other agencies' certifications. Tarrant County reserves the right to review the certification status of any vendor applying to do business with the County. This review will be accomplished to determine the validity and authenticity of the vendor's certification as a HUB. C. The Commissioners Court may establish HUB target goals. Through a systematic approach of soliciting quotes, bids and proposals from certified HUBs and in compliance with applicable state and federal law this policy will strive to meet those goals. 1. Target goals should consider: • the availability of HUB firms within the specific category of goods or services to be procured; and • the diversity of the county's population. 2. The goals should be reviewed and amended periodically. 3. The program may apply to all County procurements including construction and professional services. 4. Particular attention will be given to HUB participation on purchases in excess of the statutory bid limit. 5. The Commissioners Court herein establishes a 20% good faith target goal for Tarrant County. Tarrant County F2023170 Annual Moving Contract Page 20 of 71 D. Tarrant County will actively seek and encourage HUBs to participate in all facets of the procurement process by: 1. Continuing to increase and monitor a database of certified HUB vendors, professionals and contractors. The database will be expanded to include products, areas of expertise and capabilities of each HUB firm. 2. Continuing to seek new communication links with HUB vendors, professionals and contactors to involve them in the procurement process. 3. Continuing to advertise bids on the County's website and in newspapers including newspapers that target socially and economically disadvantaged communities. 4. Continuing to provide bid notifications to minority Chambers of Commerce. E. As prescribed by law, the purchase of one or more items costing in excess of the statutory bid limit must comply with the competitive bid process. Where possible, those bids will be structured to include and encourage the participation of HUB firms in the procurement process by: 1. Division of proposed requisitions into reasonable lots in keeping with industry standards and competitive bid requirements. 2. Where feasible, assessment of bond and insurance requirements and the designing of such requirements to reasonably permit more than one business to perform the work. 3. Specification of reasonable, realistic delivery schedules consistent with the County's actual requirements. 4. Specifications, terms and conditions reflecting the County's actual requirements are clearly stated, and do not impose unreasonable or unnecessary contract requirements. F. A HUB Policy statement shall be included in all specifications. The County will consider the bidder's responsiveness to the HUB Policy in the evaluation of bids and proposals. Failure to demonstrate a good faith effort to comply with the County's HUB policy may result in a bid or proposal being considered non- responsive to specifications. G. The Tarrant County Purchasing Department will actively seek the participation of HUB firms in the quotation process for purchases under the statutory bid limit. HUB firms will be identified on the computerized database and linked to the commodities they represent. Buyers will be encouraged to use available internal and external databases of certified HUB firms. Tarrant County F2023170 Annual Moving Contract Page 21 of 71 H. Nothing in this policy shall be construed to require the County to award a contract other than to the lowest responsive bidder meeting specifications as required by law. This policy is narrowly tailored in accordance with applicable law. IV. ADMINISTRATIVE GUIDELINES A. The Tarrant County Purchasing Department shall serve as the County's HUB Office with responsibility for the implementation, monitoring and general operations of the HUB policy. The Purchasing Agent shall serve as the County HUB Officer. 1. The HUB Officer will establish procedures to implement this policy across the full spectrum of the procurement process. The County HUB Office will periodically review with department head and elected officials regarding procurement opportunities. 2. Managing the policy and training buyers and other County personnel in order to meet County goals will be the responsibility of the HUB Office. 3. The HUB Office will cooperate with other local government entities to increase HUB participation throughout the county and region. The HUB Office is encouraged to participate in educational and other outreach programs to assist HUB firms. 4. The HUB Officer will receive and review complaints and recommendations regarding the implementation of the HUB Policy and the good faith efforts of bidders. Further, the HUB Office will audit for compliance to the HUB Policy on eligible projects after award, during the performance of the contract and after completion, while also making any recommendations to Commissioners Court regarding any irregularities or misrepresentation of facts as they relate to compliance with the policy. The HUB Office will review documentation submitted by HUB firms in compliance with this policy. 5. An annual report along with recommendations shall be provided to the Commissioners Court and Purchasing Board. The annual report will provide statistical data and efforts reflected in the number of purchase orders, value of goods and services purchased, percentages to HUB firms, and outreach and marketing efforts. Other statistics may be required or requested by the Commissioners Court or Purchasing Board. 510 Historically Underutilized Businesses Policy Adopted: Court Order 64788 (December 17, 1990) Amended: Court Order 69958 (December 7, 1993) Amended: Court Order 99651 (December 28, 2006) Amended: Court Order 127875 (June 19, 2018) Tarrant County F2023170 Annual Moving Contract Page 22 of 71 FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY Disadvantaqed Business Enterprises (DBE) are encouraged to participate in Tarrant County's bid process. The Purchasing Department will provide additional clarification of specifications, assistance with Price Forms, and further explanation of bidding procedures to those DBEs who request it. Representatives from DBE companies should identify themselves as such and submit a copy of the Certification. Tarrant County recognizes the certifications of both the State of Texas General Services Commission HUB Program and the North Central Texas Regional Certification Agency. All companies seeking information concerning DBE certification are urged to contact. Texas Procurement and Support Services Statewide HUB Program 1711 Jacinto Blvd. PO Box 13047 OR Austin, Texas 78711-3047 (512) 463-5872 North Central Texas Regional Certification Agency 624 Six Flags Drive, Suite 100 Arlington, Texas 76011 (817) 640-0606 Tarrant County F2023170 Annual Moving Contract Page 23 of 71 Tarrant County General Terms and Conditions 1. No oral explanation or instructions will be given by Tarrant County officials or employees in regard to the meaning of the specifications before the award of the contract unless authorized by the Tarrant County Purchasing Agent or their designee. 2. Tarrant County is exempt from Federal Excise and State Sales Tax and these taxes must not be included in this proposal. Tarrant County is not exempt from Surplus Lines Tax or Texas Stamping Tax. 3. All documents relating to the solicitation (IFB, RFP, RFQ, etc..), including but not limited to, the solicitation document, questions and responses, addenda and special notices will be posted under the solicitation number in Tarrant County's eProcurement system. It is the Bidder's or Respondent's sole responsibility to review this site and retrieve all related documents up to the solicitation due date. 4. All solicitations shall specify terms and conditions of payment, which will be considered as part of, but not control, the award of bid. County review, inspection, and processing procedures ordinarily require thirty (30) days after receipt of invoice, materials, or service. Bids or responses which call for payment before thirty (30) days from receipt of invoice, or cash discounts given on such payment, will be considered only if, in the opinion of the Tarrant County Purchasing Agent, the review, inspection, and processing procedures can be completed as specified. 5. Invoices must be sent directly to the Tarrant County Auditor's Office. Physical invoices must be sent to: TARRANT COUNTY AUDITORS OFFICE ATTN ACCOUNTS PAYABLE 100 E WEATHERFORD ROOM 506 FT WORTH TX 76196 Emailed invoices must be sent to sap-invoices(a�tarrantcountv.com. 6. In accordance with the Prompt Payment Act, it is the intention of Tarrant County to make payment on completed orders within thirty (30) days after receipt of invoice or items; whichever is later, unless unusual circumstances arise. Invoices must be fully documented as to labor, materials, and equipment provided and must reference the Tarrant County purchase order number in order to be processed. No payments shall be made on invoices not listing a purchase order number. 7. Continuing specification -related vendor non-performance will be a basis for the termination of the contract by Tarrant County. Tarrant County will not pay for work, equipment, or supplies which are unsatisfactory. The Vendor may be given an opportunity to correct the deficiencies before termination. This, however, does not negate the basis for termination for non-performance. 8. The contract may be terminated by either party upon written thirty (30) day notice prior to cancellation. 9. Bids or proposals will be considered non -responsive if they show any omissions, alteration of form, additions or conditions not called for, or inconsistencies of any kind. However, Tarrant County reserves the right to waive any inconsistencies and to make an award in the best interest of Tarrant County. Bids or responses may be rejected, among other reasons, for inconsistencies or unbalanced value of any items. 10. Bids or proposals may be disqualified for any of the following specific reasons: a. Reason for believing collusion exists among the Bidders or Respondents. b. Reasonable grounds for believing that any Bidder or Respondent is interested in more than one (1) Bid or Response for the work contemplated. c. Bidder or Respondent being interested in any litigation against Tarrant County. d. Bidder or Respondent being in arrears on any existing contract or having defaulted on a previous contract. e. Lack of competency as revealed, including, but not limited to, a financial statement, experience, equipment, and questionnaire responses. f. Uncompleted work, which in the judgment of Tarrant County, will prevent or hinder the prompt completion of additional work, if awarded. g. Bidders or Respondents shall not owe delinquent property tax in Tarrant County. Tarrant County F2023170 Annual Moving Contract Page 24 of 71 h. Limited competition. 11. Any material that is to be considered confidential must be clearly marked as such and shall be treated as confidential to the extent allowable under Texas Government Code Section 552. Notice will be sent to you pursuant to this section if Tarrant County receive an open records request to inspect your bid. This notice will allow you to assert any objections to the release of confidential information in response to an open records request. It is your responsibility to assert any objections to the release of your bid in response to an open records request. Tarrant County cannot argue on your behalf that the information contained in your bid is exempt from public release. Pricing information is not considered confidential and if marked as such, will result in rejection of your bid. 12. Due care and diligence have been used in the preparation of this information, and it is believed to be substantially correct. However, the responsibility for determining the full extent of the exposure and the verification of all information presented herein shall rest solely with the Bidder or Respondent. Tarrant County and its representatives will not be responsible for any errors or omissions in these specifications, nor for the failure on the part of the Bidder or Respondent to determine the full extent of the exposures. 13. Vendor may not assign their rights and duties under an award without the written consent of the Tarrant County Purchasing Agent. Such consent shall not relieve the assignor of liability in the event of default by the assignee. 14. VENDOR SHALL DEFEND, INDEMNIFY AND HOLD HARMLESS THE COUNTY AND ITS OFFICIALS, AGENTS, EMPLOYEES, REPRESENTATIVES, ASSIGNEES, AND/OR DESIGNEES FROM ANY AND ALL LIABILITY, ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, ATTORNEYS' FEES, AND EXPENSES ARISING OUT OF OR RESULTING FROM ANY ACTS OR OMISSIONS OF VENDOR OR ITS AGENTS, EMPLOYEES, SUBCONTRACTORS, ORDER FULFILLERS, OR SUPPLIERS OF SUBCONTRACTORS IN THE EXECUTION OR PERFORMANCE OF THIS CONTRACT AND ANY PURCHASE ORDERS ISSUED UNDER THIS CONTRACT. THIS PARAGRAPH IS NOT INTENDED TO AND WILL NOT BE CONSTRUED TO REQUIRE VENDOR TO INDEMNIFY OR HOLD HARMLESS THE COUNTY FOR ANY CLAIMS OR LIABILITIES RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF THE COUNTY OR ITS EMPLOYEES. For the avoidance of doubt, County shall not indemnify Vendor or any other party under this Contract. 15. Audit Clause: The Vendor must agree that Tarrant County will, until the expiration of twelve (12) months after final payment under this agreement, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers, and records (hard copy, as well as computer generated data) of the Vendor involving transactions related to this solicitation. This right to audit also extends to any obligations assigned to any subcontracts or agreements formed between the Vendor and any subcontractors to the extent that those subcontracts or agreements relate to fulfillment of the Vendor's obligations to Tarrant County under this solicitation. The vendor must agree that Tarrant County will have access during normal working hours to all necessary facilities, staff, and workspace in order to conduct audits. Tarrant County will provide the Vendor with reasonable advance notice of intended audits. The Vendor must provide records within ten (10) business days or a mutually agreed upon timeline. Tarrant County F2023170 Annual Moving Contract Page 25 of 71 SPECIFICATIONS I. GENERAL REQUIREMENTS: A. Vendor must have a minimum of five (5) years continuous experience in providing professional moving services for commercial businesses in a size and scope similar to the needs of Tarrant County. B. Vendor must own, or have access to, appropriate sized vehicles required to perform the services under this contract. C. Vendor will conduct moves within the same building location or from one building location to another. Moves shall be within Tarrant County. D. Vendor will perform moving services that shall include, but are not limited to, the following items and services: 1. Packed boxes and crates 2. Desks, chairs, bookshelves, file and/or storage cabinets 3. Sofas, tables, picture frames 4. Audio/Visual equipment 5. Desktop printers, CPU's, screens, mice, keyboards, scanners and phones 6. Disassemble, relocate and re -assemble of modular furniture 7. Break -room appliances which include, but not limited to, refrigerators, microwaves, coffee pots, water coolers, etc. 8. Safes 9. Other items routinely found in an office environment. E. Vendor will NOT be required to disconnect or reconnect any automated equipment, such as computers and printers. F. Remove all moving and packing -related trash from the jobsite at the end of each day. Tarrant County owned or leased dumpsters shall not be used by the Vendor to dispose of these packing materials. G. Tarrant County's Contract Liaison and the mover's appointed designate will review/inspect the condition of origin prior to a move and immediately after a move -in. These reviews will be notated and signed by both representatives. The mover will be responsible for any new damage found during the review, of a completed move. Complete and final acceptance will be made in writing. H. Vendor will provide a Full Value Protection Insurance policy on each move, if requested by Tarrant County prior to the move. Tarrant County may choose to accept or deny Full Value Protection. Full Value Protection will be zero (0) dollar deductible per $1,000.00. If Full Value Protection is denied prior to a move, minimal State licensing requirements of $.60 per pound will apply. I. All employees must be dressed in a clean and neat uniform which identifies the moving company. J. At no time will it be acceptable to move loaded vertical filing cabinets on a mover's back. K. Vendor must complete attached price and questionnaire forms to be considered for award. Tarrant County F2023170 Annual Moving Contract Page 26 of 71 II. STAFFING DEFINITIONS: A. Supervisors are defined as a person in -charge of moving crew. They will work directly with Tarrant County Contract Liaison. B. Supervisors should be experienced in commercial moving services and designated to lead a move and/or assign tasks to other moving staff members. C. Supervisors are required to speak, read and write English. D. Crews are defined as any combination of a supervisor, driver, packer and mover. E. Drivers are defined as staff designated to drive the moving vehicle(s). F. Installers are defined as one who disassembles, relocates, and re -assembles modular furniture. G. Packers are defined as staff designated to pack and unpack furniture, boxes, and/or equipment from one site to another. H. Movers are defined as staff designated to move furniture, boxes, and/or equipment form one site to another. I. Pricing is to include, but no limited to, Project Managers, Tractors, Trailers, Bobtails and Vans. III. SERVICE HOURS: A. Regular hours of operation are considered Monday through Friday from 8:00 a.m. — 5:00 p.m. B. Overtime hours are considered Monday through Friday from 5:01 p.m. — 7:59 a.m. and weekends and holidays. C. Billable hours shall begin at the time the moving Supervisor checks in with Tarrant County Contract Liaison at the job site and shall end when the Vendor leaves the job site. D. A maximum trip charge of two (2) crew hours, per day, per crew is allowable. This charge will NOT be part of bid evaluation. IV. SCHEDULING: A. Tarrant County utilizes this contract for planned moves only; typically one to two (1-2) moves per year. Daily and small moves are handled internally. B. Vendor will meet with the Contract Liaison prior to each scheduled job to determine the proper size of crew, equipment and material(s) needed for the requested move. C. Vendor must provide the Contract Liaison with a quote or proposal for the move and Tarrant County will provide a purchase order to confirm the move. No moves are allowed without a purchase order. D. Tarrant County reserves the right to request a quote from a secondary or alternate vendor if the price quoted seems excessive. E. Vendor will inform the Contract Liaison of any changes in scheduling or conflicts prior to the move. Tarrant County F2023170 Annual Moving Contract Page 27 of 71 V. VENDOR'S MATERIAL AND EQUIPMENT REQUIREMENTS: A. All materials and equipment, including boxes, crates, labels, computer peripheral plastic bags, tape, furniture dollies, and book/computer carts necessary in the course of moving Tarrant County property shall be provided by the Vendor and shall be in proper working condition. B. Provide appropriately sized vehicles in order to minimize the trips required in moving services and use fully enclosed trailers/trucks for moves in conjunction with this contract. VI. PROPERTY PROTECTION AND DAMAGE REMEDIATION: A. Protect all walls, floors, thresholds, elevators and other areas during moves as necessary. B. Pack all equipment and boxes/crates into the vehicles transporting Tarrant County property and equipment in a way to prevent any damage during the move. C. Inform Contract Liaison of damages to Tarrant County property and make immediate repairs or replacement to the satisfaction of Tarrant County, and at no cost to Tarrant County. VII. REQUIRED CARRIER TYPE (Per Texas Department of Motor Vehicles): A. Bidders must be an "Active" licensed "Commercial Carrier". A motor carrier who operates a commercial motor vehicle having a gross weight, registered weight or gross vehicular weight rating over 26,000 pounds, that is designed or used for the transportation of cargo in furtherance of any commercial enterprise. This should be evidenced by a search on the TXDMV Motor Carrier Inquiry complete with the TxDMV Motor Carrier number and USDOT number. Tarrant County F2023170 Annual Moving Contract Page 28 of 71 F2023170 Annual Contract for Moving Services Issue Date: 6/16/2023 Questions Deadline: 6/26/2023 12:00 PM (CT) Response Deadline: 7/6/2023 02:00 PM (CT) Contact Information Contact: Brad Richards Address: Purchasing Administration 3rd 100 E Weatherford St Suite 303 Fort Worth, TX 76196-0103 Phone: (817) 884 x1057 Fax: (817) 884 x1057 Email: bjrichards@tarrantcountytx.gov Page 1 of 27 pages DeadTiK697t&202W 62(WO-0 (CT) F2023170 Annual Moving Contract Page 29 of 71 Event Information Number: F2023170 Title: Annual Contract for Moving Services Type: Invitation for Bid Issue Date: 6/16/2023 Question Deadline: 6/26/2023 12:00 PM (CT) Response Deadline: 7/6/2023 02:00 PM (CT) Notes: Tarrant County is seeking bids for moving services within Tarrant County. The services required in this bid are planned moves that are typically done one to two times per year. Daily and small moves are handled internally. 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County's option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation. Billing Information Contact: Accounts Payable Address: Auditor's Office Administration 506 100 E Weatherford St Suite 506 Fort Worth, TX 76196-0103 Phone: (817) 884 x1205 Fax: (817) 884 x1104 Email: sap-invoices@tarrantcounty.com Bid Attachments F2023170 SPEC IFICATIONS.pdf SPECIFICATIONS TC_General_Terms_and_Conditions053123.pdf Tarrant County General Terms and Conditions (5/31/23) Page 2 of 27 pages DeadTiK697t/&202W 62(WO-0 (CT) F2023170 Annual Moving Contract Page 30 of 71 TC_Special_Terms_and_Conditions_Standard053123.pdf Tarrant County Special Terms and Conditions -Standard (5/31/23) TC_HUB_Policy053123.pdf Tarrant County HUB Policy (5/31/23) Requested Attachments Diversity Certification Please upload Diversity Certification, if applicable. Verification of Insurance (Attachment required) Provide a Certificate of Insurance or verification that you can meet the required insurance. Certificate of Insurance does not have to be endorsed to Tarrant County upon submission. TxDMV List of Registered Vehicles. (Attachment required) Attach list of TxDMV registered vehicles. Page 3 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 31 of 71 Bid Attributes Cooperative Purchasing Confirmation Tarrant County has the lead role in developing and encouraging Cooperative Purchasing efforts among governmental entities that participate in its Cooperative Purchasing Program. Cooperative Purchasing can be a great benefit to Tarrant County vendors by providing an avenue to offer materials and services to participating entities. A current list of participating entities is included in this solicitation and an up-to-date list can be found on the Tarrant County website: httos://www.tarrantcountvtx.aov/content/dam/main/Durchasina/Cooperative Purchasina/ParticiDatinaEntities. Ddf If you, the Bidder, check Yes, the following will apply: a) Governmental Entities utilizing Intergovernmental Contracts with Tarrant County will be eligible, but not obligated, to purchase materials and services under the contract(s) awarded because of the solicitation. All purchases by Governmental Entities other than Tarrant County will be billed directly to that Governmental Entity and paid by that Governmental Entity. Tarrant County will not be responsible for another Governmental Entity's debts. Each Governmental Entity will order their own material and services as needed. b) Delivery to governmental entities located within Tarrant County will be at no charge or as otherwise provided for in the Award Document. Delivery charges, if any, for governmental entities located outside Tarrant County shall be negotiated between the Vendor and each governmental entity. c) Tarrant County utilizes County Purchase Orders as its primary means of encumbering funds and pays for goods and services utilizing Vendor invoices. In the event Governmental Entities utilizing InterGovernmental Contracts use other payment methods, including but not limited to, purchasing cards, debit cards, check requests or other methods which cause the Vendor to incur service, processing, or other fees, these fees are the responsibility of that Governmental Entity, unless otherwise negotiated with the Vendor. d) Vendor(s) awarded contract(s) resulting from bid will be responsible for providing to Tarrant County, at no additional charge, a complete list of all governmental entities currently utilizing the contract and their annual expenditures. This information should be provided ninety (90) days prior to the expiration of the contract, or as otherwise requested by Tarrant County. Should other Governmental Entities decide to participate in this contract, would you, as the Vendor, agree that all terms, conditions, specifications, and pricing would apply? A "NO" answer could result in complete reiection of the bid. ❑ Yes ❑ No (Required: Check only one) Page 4 of 27 pages DeadTiw7f/ 202tlJ' 62(W PM (CT) F2023170 Annual Moving Contract Page 32 of 71 2 Secondary/Alternate Award Agreement Confirmation Secondary or Alternate Vendors serve in a backup capacity only. In the event the Primary is unable to honor the terms and conditions of the contract, the Secondary Vendor(s) may be called. If the Secondary Vendor is unable to honor the terms and conditions of the contract the Alternate Vendor(s) may be called. The Primary Vendor is the first contact. Use of the Secondary or Alternate Vendor(s) must be approved, in writing, by the Tarrant County Purchasing Agent or his designee in compliance with Texas Local Government Code 262.027(g). 1. In the event the Secondary or Alternate Vendors are called upon, they will offer the materials and services at their awarded price(s), or better. Any attempt to increase their awarded price(s) may cause the removal of the Vendor from the contract. Calling upon the Secondary or Alternate Vendors does not necessarily affect the status of any awarded Vendor, including the Primary Vendor. 2. If a Secondary or Alternate Vendor represents themselves as the Primary Vendor without written authorization from the Tarrant County Purchasing Agent, or his designee, the Secondary or Alternate Vendor may be removed from the contract. Would you, as the Vendor, be willing to accept a Secondary or Alternate Award based on the above? ❑ Yes ❑ No (Required: Check only one) Page 5 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 33 of 71 3 Insurance Requirements MINIMUM INSURANCE REQUIREMENTS: Vendor shall take out, pay for and maintain at all times during the prosecution of the work under the contract, the following forms of insurance, in carriers acceptable to and approved by Tarrant County. 1) Workers' Compensation/Employer's Liability a. Worker's Compensation — statutory b. Employer's Liability — $500,000 2) Commercial General Liability: a. Bodily Injury/Personal Injury/Property Damage 3) Auto Liability: a. — $1,000,000 per occurrence $1,000,000 per occurrence/$2,000,000 aggregate 4) General Liability — $1,000,000 per occurrence/$2,000,000 aggregate 5) Cargo Insurance — $200,000 any one vehicle; $400,000 per Incident; $600,000 in storage. a. Full Value Protection should be offered prior to each move. Tarrant County has the right to pay for Full Value Protection per move. b. It is required that Computers and Electronic Equipment have replacement cost coverage. It is required that General Furnishing are covered at a minimum of .60 cents per pound. Tarrant County reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverage and their limits when deemed necessary and prudent by Tarrant County based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Vendor. Required Provisions: 1) Proof of Carriage of Insurance - All Certificates of Insurance will be required in duplicate and filed with the Tarrant County Purchasing Agent and the Budget and Risk Management Department at 100 East Weatherford Street, Suite 305, Fort Worth, Texas 76196 prior to work commencing. 2) All Certificates shall provide Tarrant County with an unconditional thirty (30) days written notice in case of cancellation or any major change. 3) As to all applicable coverage, policies shall name Tarrant County and its officers, employees, and elected representatives as an additional insured. 4) All copies of the Certificates of Insurance shall reference the project name and solicitation number for which the insurance is being supplied. 5) Vendor agrees to waive subrogation against Tarrant County, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent the loss, if any, is covered by the proceeds of insurance. 6) If applicable, the Vendor is responsible for making sure any subcontractor(s) performing work under this agreement has the required insurance coverage(s) and supplies Tarrant County with the proper documents verifying the coverage. ❑ I understand and agree. (Required: Check if applicable) Page 6 of 27 pages DeadTiw7f/ 202tlJ' 62(W PM (CT) F2023170 Annual Moving Contract Page 34 of 71 4 Diversity Classifications Check all that apply: ❑ HUB -Historically Underutilized Business ❑ DBE -Disadvantaged Business Enterprise ❑ MBE -Minority Owned Business ❑ WBE-Woman Business Enterprise ❑ SBE-Small Business Enterprise ❑ LGBTBE-Certified LGBT Business Enterprise ❑ WO -Women Owned ❑ NAM -Native American ❑ VO-Veteran Owned ❑ HISP-Hispanic American ❑ DV -Disabled Veteran ❑ AP -Asian Pacific American ❑ AI -Asian Indian American ❑ AA -African American ❑ 8A-8(a) Business Development ❑ None Apply (Required: Check all that apply) 5 REFERENCES Reference 1 7 Government/Company Name (Required: Maximum 100 characters allowed) 8 Address (Required: Maximum 1000 characters allowed) 9 Reference Contact Person and Title (Required: Maximum 1000 characters allowed) 1 Reference Telephone Number 0 (----------- ext:1 (Required) Page 7 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 35 of 71 1 Reference Email Address 1 (Required: Email address) 1 Reference Scope of Work 2 (Required: Maximum 4000 characters allowed) 1 Reference Contract Period 3 (Required: Maximum 1000 characters allowed) 114 Reference 2 1 Government/Company Name 5 (Required: Maximum 100 characters allowed) 1 Address 6 (Required: Maximum 1000 characters allowed) 1 Reference Contact Person and Title 7 (Required: Maximum 1000 characters allowed) 1 Reference Telephone Number 8 (----------- ext:1 (Required) 1 Reference Email Address 9 (Required: Email address) Page 8 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 36 of 71 2 Reference Scope of Work 0 (Required: Maximum 4000 characters allowed) 2 Reference Contract Period 1 (Required: Maximum 1000 characters allowed) 2 Reference 3 2 2 Government/Company Name 3 (Required: Maximum 100 characters allowed) 2 Address 4 (Required: Maximum 1000 characters allowed) 2 Reference Contact Person and Title 5 (Required: Maximum 1000 characters allowed) 2 Reference Telephone Number 6 (-----------� ext:1 (Required) 2 Reference Email Address 7 (Required: Email address) Page 9 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 37 of 71 2 8 Reference Scope of Work 2 9 3 0 3 2 (Required: Maximum 4000 characters allowed) Reference Contract Period (Required: Maximum 1000 characters allowed) Certification of Eligibility By submitting a Bid in response to this solicitation, the Bidder certifies that at the time of submission, they are not on the Federal Government's list of suspended, ineligible, or debarred entities. In the event of placement on the list between the time of Bid submission and time of award, the Bidder will notify the Tarrant County Purchasing Agent. Failure to do so may result in terminating this contract for default. ❑ I understand and agree. (Required: Check if applicable) Disclosure of Interested Parties The law states that a governmental entity may not enter into certain contracts with a nonexempt business entity unless the business entity submits a disclosure of interested parties to the governmental entity. By submitting a Bid in response to this solicitation, the Bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Tarrant County Purchasing Agent, and/or requesting department, the "Certificate of Interested Parties," Form 1295 as required, within ten (10) business days from notification of pending award, renewal, amended or extended contract. ❑ I understand and agree. (Required: Check if applicable) Entities that Boycott Israel and Prohibition Against Involvement with Iran, Sudan, and Foreign Terrorist Organizations Vendor represents and warrants that (1) it does not, and shall not for the duration of the Contract, boycott Israel or (2) the verification required by Section 2271.002 of the Texas Government Code does not apply to the Contract. Vendor further verifies pursuant to Texas Local Government Code Section 2252.152 that they are not engaged in business with Iran, Sudan, or any foreign terrorist organization. The term "foreign terrorist organization" means an organization designated as a foreign terrorist organization by the United States Secretary of State as authorized by 8 U.S.C. Section 1189. If circumstances relevant to this provision change during the course of the Contract, Vendor shall promptly notify County. ❑ I understand and agree. (Required: Check if applicable) Page 10 of 27 pages DeadTiw7f/ 202tlJ' 62(W PM (CT) F2023170 Annual Moving Contract Page 38 of 71 3 Entities that Boycott Energy Companies 3 In accordance with Senate Bill 13, Acts 2021, 87th Leg., R.S., pursuant to Section2274.002 of the Texas Government Code (relating to prohibition on contracts with companies boycotting certain energy companies), Vendor represents and warrants that: (1) it does not, and will not for the duration of the Contract, boycott energy companies or (2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the Contract. If circumstances relevant to this provision change during the course of the Contract, Vendor shall promptly notify County. ❑ I understand and agree. (Required: Check if applicable) 3 Entities that Discriminate Against Firearm and Ammunition Industries 4 In accordance with Senate Bill 19, Acts 2021, 87th Leg., R.S., pursuant to Section2274.002 of the Texas Government Code (relating to prohibition on contracts with companies that discriminate against firearm and ammunition industries), Vendor certifies that: (1) it does not, and will not for the duration of the Contract, have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association or (2) the certification required by Section 2274.002 of the Texas Government Code does not apply to the Contract. If circumstances relevant to this provision change during the course of the Contract, Vendor shall promptly notify County. ❑ I understand and agree. (Required: Check if applicable) 3 Full Legal Name of Company 5 (Required: Maximum 1000 characters allowed) 3 Street Address 6 (Required: Maximum 1000 characters allowed) 3 City 7 (Required: Maximum 1000 characters allowed) 33 State (Required: Maximum 1000 characters allowed) 3 Zip Code 9 (Required: Maximum 1000 characters allowed) Page 11 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 39 of 71 4 Name of Authorized Individual Submitting Bid 0 (Required: Maximum 1000 characters allowed) 4 Phone # of Authorized Individual Submitting Bid 1 (----------- ext:1 (Required) 4 Is your Company's Primary Business location in Tarrant County? 2 The Purchasing Office, subject to approval by the Commissioners Court when required, shall oversee the application of local preference for the purchase of goods or real property pursuant to Local Government Code §271.905 and may consider doing so on a case -by -case basis. In relevant situations, the Purchasing Office shall use the following criteria in determining whether to recommend a higher bid from a local vendor: a. the employment of residents of Tarrant County created through the award of the bid to the local vendor, and b. any increase in tax revenue created through the award of the bid to the local vendors. ❑ Yes ❑ No (Required: Check only one) 4 QUESTIONNAIRE - CURRENT VEHICLE INFORMATION 3 List Owned/Leased Vehicles Only. do not include rentals. Bidders must demonstrate the ability to meet the volume needs of Tarrant County with sufficient assets. Attach TxDMV list of registered vehicles in Response Attachments. 4 Number of Pack Vans or Straight Trucks less than 18 ft. in length. 4 (Required: Numbers only) 4 Number of Straight Trucks over 18 ft. in length 5 (Required: Numbers only) 4 Number of Tractors 6 (Required: Numbers only) 4 Number of Trailers 40-53 ft. in length. 7 (Required: Numbers only) QUESTIONNAIRE - FACILITIES INFORMATION 8 Page 12 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 40 of 71 4 Please describe your storage facility(s). 9 (Required: Maximum 4000 characters allowed) 5 Are the facility(s) Leased, Owned, or Both? 0 ❑ Leased ❑ Owned ❑ Both (Required: Check only one) 5 Number of square feet? 1 (Required: Numbers only) 5 If air conditioned and heated space is available, number of square feet? 2 (Required: Numbers only) 5 Number of Dock Doors? 3 (Required: Numbers only) 5 Type of Construction 4 ❑ Tilt Wall ❑ Metal (Required: Check only one) 5 Is there racked space available? 5 ❑ Yes ❑ No (Required: Check only one) 5 Does it have Video Security? 6 ❑Yes ❑No (Required: Check only one) 5 Remotely monitored Fire Alarm? 7 ❑ Yes ❑ No (Required: Check only one) 5 Remotely monitored Burglar Alarm? 8 ❑ Yes ❑ No (Required: Check only one) 5 Can auction be held onsite? 9 ❑ Yes ❑ No (Required: Check only one) Page 13 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 41 of 71 6 Is an Itemized Inventory List provided on all items placed in Warehouse Storage Facilities? 0 ❑ Yes ❑ No (Required: Check only one) Bid Lines 2 SECTION 1 - MOVING LABOR / INSURANCE - BIDDERS MUST BID ALL ITEMS IN THIS SECTION. SECTION 1 is the only section evaluated for award; however, the Trip Charge WILL NOT be included as part of the Evaluation Criteria. A bid of "0" (zero) will be interpreted by Tarrant County as a no -charge (free) item and Tarrant County will not pay for that item. Quantity is estimated number of worker hours per year. SECTIONS 2 - STORAGE, 3 — MATERIALS, AND 4 — RENTAL EQUIPMENT are for pricing information not used in Evaluation Criteria. Pricing to include, but not limited to Project Manager, Tractor, Trailer, Bobtail and Vans. A bid of "0" (zero) will be interpreted by Tarrant County as a no -charge (free) item and Tarrant County will not pay for that item. A response of "No Bid" indicates the responder does not wish to bid on that item. PRICING IN ALL SECTIONS (1 THROUGH 4) MUST REMAIN FIRM FOR THE ENTIRE CONTRACT. Package Header SECTION 1: MOVING LABOR / INSURANCE Package Items 2.1 Supervisor Labor Rate - Regular Hours Monday - Friday, 8:00 am - 5:00 pm (Response required) Quantity: 1 UOM: Per Hour Per Person Price: I $ Item Notes: Estimated Number of Supervisors Per Move: 0 - 1 Supplier Notes: 2.2 Supervisor Labor Rate - Overtime Monday - Friday, 5:01 pm - 7:59 am (Response required) Quantity: 1 UOM: Per Hour Per Person Price: 1 $ Item Notes: Estimated Number of Supervisors Per Move: 0 - 1 Supplier Notes: Total: 1 $ Total: 1 $ ❑ Additional notes (Attach separate sheet) Total: 1 $ ❑ Additional notes (Attach separate sheet) Page 14 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 42 of 71 2.3 Supervisor Labor Rate - Weekends and Vendor Recognized Holidays (Response required) Quantity: 1 UOM: Per Hour Per Person Price: $ Total: $ Item Notes: Estimated Number of Supervisors Per Move: 0 - 1 ❑ Additional notes Supplier Notes: (Attach separate sheet) 2.4 Driver Labor Rate - Regular Hours Monday - Friday, 8:00 am - 5:00 pm (Response required) Quantity: 77 UOM: Per Hour Per Person Price: $ Total: $ Item Notes: Estimated Number of Drivers Per Move: 1 - 3 ❑ Additional notes Supplier Notes: (Attach separate sheet) 2.5 Driver Labor Rate - Overtime Monday - Friday, 5:01 pm - 7:59 am (Response required) Quantity: 1 UOM: Per Hour Per Person Price: $ Total: $ Item Notes: Estimated Number of Drivers Per Move: 1 - 3 ❑ Additional notes Supplier Notes: (Attach separate sheet) 2.6 Driver Labor Rate - Weekends and Vendor Recognized Holidays (Response required) Quantity: 1 UOM: Per Hour Per Person Price: $ Total: $ Item Notes: Estimated Number of Drivers Per Move: 1 - 3 Additional notes Supplier Notes: (Attach separate sheet) 2.7 Packer Labor Rate - Regular Hours Monday - Friday, 8:00 am - 5:00 pm (Response required) Quantity: 1 UOM: Per Hour Per Person Price: $ Total: $ Item Notes: Estimated Number of Packers Per Move: 0 - 1 Additional notes Supplier Notes: (Attach separate sheet) 2.8 Packer Labor Rate - Overtime Monday - Friday, 5:01 pm - 7:59 am (Response required) Quantity: 1 UOM: Per Hour Per Person Price: $ Total: $ Item Notes: Estimated Number of Packers Per Move: 0 - 1 Additional notes Supplier Notes: (Attach separate sheet) Page 15 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 43 of 71 2.9 Packer Labor Rate - Weekends and Vendor Recognized Holidays (Response required) Quantity: 1 UOM: Per Hour Per Person Price: $ Total: $ Item Notes: Estimated Number of Packers Per Move: 0 - 1 ❑ Additional notes Supplier Notes: (Attach separate sheet) 2.10 Mover Labor Rate - Regular Hours Monday - Friday, 8:00 am - 5:00 pm (Response required) Quantity: 78 UOM: Per Hour Per Person Price: $ Total: $ Item Notes: Estimated Number of Movers Per Move: 1 - 3 ❑ Additional notes Supplier Notes: (Attach separate sheet) 2.11 Mover Labor Rate - Overtime Monday - Friday, 5:01 pm - 7:59 am (Response required) Quantity: 1 UOM: Per Hour Per Person Price: $ Total: $ Item Notes: Estimated Number of Movers Per Move: 1 - 3 ❑ Additional notes Supplier Notes: (Attach separate sheet) 2.12 Mover Labor Rate - Weekends and Vendor Recognized Holidays (Response required) Quantity: 1 UOM: Per Hour Per Person Price: $ Total: $ Item Notes: Estimated Number of Movers Per Move: 1 - 3 Additional notes Supplier Notes: (Attach separate sheet) 2.13 Installer Labor Rate - Regular Hours Monday - Friday, 8:00 am - 5:00 pm (Response required) Quantity: 1 UOM: Per Hour Per Person Price: $ Total: $ Item Notes: Estimated Number of Installers Per Move: 0 - 1 Additional notes Supplier Notes: (Attach separate sheet) 2.14 Installer Labor Rate - Overtime Monday - Friday, 5:01 pm - 7:59 am (Response required) Quantity: 1 UOM: Per Hour Per Person Price: $ Total: $ Item Notes: Estimated Number of Installers Per Move: 0 - 1 Additional notes Supplier Notes: (Attach separate sheet) Page 16 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 44 of 71 2.15 Installer Labor Rate - Weekends and Vendor Recognized Holidays (Response required) Quantity: 1 UOM: Per Hour Per Person Price: $ Item Notes: Estimated Number of Installers Per Move: 0 - 1 Supplier Notes: 3 Package Header Full Value Protection 4 Package Items 3.1 Per$1,000 (Response required) Quantity: 1 UOM: Per $1,000 Supplier Notes: Package Header Trip Charge Package Items 4.1 Maximum two (2) Hours Per Day, Per Crew Not Included in Evaluation (Response required) Quantity: 1 UOM: Per Hour Supplier Notes: 5 SECTION 2: STORAGE 6 Package Header Open Warehouse Storaqe (Daily) Total: 1 $ ❑ Additional notes (Attach separate sheet) Total: 1 $ Price: 1 $ Total: 1 $ Additional notes (Attach separate sheet) Total: 1 $ Price: $ Total: 1 $ ❑ Additional notes (Attach separate sheet) Total: 1 $ El No bid Page 17 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 45 of 71 7 Package Items 6.1 Per square foot regular Quantity: 1 UOM: EA Item Notes: Estimated Annual Quantity: 0-1 Supplier Notes: Price: 1 $ Total: 1 $ ❑ No bid ❑ Additional notes (Attach separate sheet) 6.2 Per square foot Air Conditioned and Heated (if available) Quantity: 1 UOM: EA Price: 1 $ Item Notes: Estimated Annual Quantity: 0-1 Supplier Notes: 6.3 Per Vault (8 x 5 5x5) Quantity: 1 UOM: EA Price: 1 $ Item Notes: Estimated Annual Quantity: 0-1 Supplier Notes: Package Header On -Site Storaae Unit (lockable weatherproof on -site storage container) Package Items 7.1 Aaarox. 200 cubic feet each Daily Rate Quantity: 1 UOM: EA Item Notes: Estimated Annual Quantity: 0-1 Supplier Notes: 7.2 Atmrox. 200 cubic feet each Pickup and delivery each Quantity: 1 UOM: EA Item Notes: Estimated Annual Quantity: 0-1 Supplier Notes: Total: 1 $ No bid Additional notes (Attach separate sheet) Total: 1 $ No bid Additional notes (Attach separate sheet) Total: 1 $ No bid Price: $ Total: 1 $ No bid Additional notes (Attach separate sheet) Price: 1 $ Total: 1 $ No bid Additional notes (Attach separate sheet) Page 18 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 46 of 71 7.3 Approx. 400 cubic feet each Daily Rate Quantity: 1 UOM: EA Item Notes: Estimated Annual Quantity: 0-1 Supplier Notes: 7.4 Approx. 400 cubic feet each Pickup and Delivery Each Quantity: 1 UOM: EA Item Notes: Estimated Annual Quantity: 0-1 Supplier Notes: 7.5 Approx. 1.200 cubic feet each Daily Rate Quantity: 1 UOM: EA Item Notes: Estimated Annual Quantity: 0-1 Supplier Notes: 7.6 Aaarox. 1.200 cubic feet each Pickup and delivery each Quantity: 1 UOM: EA Item Notes: Estimated Annual Quantity: 0-1 Supplier Notes: 7.7 Approx. 2.500 cubic feet each Daily Rate Quantity: 1 UOM: EA Item Notes: Estimated Annual Quantity: 0-1 Supplier Notes: 7.8 Approx. 2.500 cubic feet each Pickup and delivery each. Quantity: 1 UOM: EA Item Notes: Estimated Annual Quantity: 0-1 Supplier Notes: 8 Package Header SECTION 3: MATERIALS Price: 1 $ Total: 1 $ ❑ No bid ❑ Additional notes (Attach separate sheet) Price: $ Total: 1 $ ❑ No bid ❑ Additional notes (Attach separate sheet) Price: 1 $ Total: 1 $ ❑ No bid Additional notes (Attach separate sheet) Price: 1 $ Total: 1 $ No bid Additional notes (Attach separate sheet) Price: 1 $ Total: 1 $ No bid Additional notes (Attach separate sheet) Price: 1 $ Total: 1 $ No bid Additional notes (Attach separate sheet) Page 19 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 47 of 71 Total: $ No bid Package Items 8.1 1.5 Box Quantity: 1 UOM: EA Item Notes: Estimated Quantity: 1 Supplier Notes: 8.2 3.1 Box Quantity: 1 UOM: EA Item Notes: Estimated Quantity: 1 Supplier Notes: 8.3 4.5 Box Quantity: 1 UOM: EA Item Notes: Estimated Quantity: 1 Supplier Notes: 8.4 6.1 Box Quantity: 1 UOM: EA Item Notes: Estimated Quantity: 1 Supplier Notes: 8.5 Dish Pack Box Quantity: 1 UOM: EA Item Notes: Estimated Quantity: 1-20 Supplier Notes: 8.6 1.5 Pop Up Box Quantity: 1 UOM: EA Item Notes: Estimated Quantity: 1-100 Supplier Notes: Price: $ Total: 1 $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Page 20 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 48 of 71 8.7 Shrink Wrap (Roll) Quantity: 1 UOM: EA Item Notes: Estimated Quantity: 1-10 Supplier Notes: 8.8 Small Bubble Roll (24" x 300') Quantity: 1 UOM: EA Item Notes: Estimated Quantity: 1 Supplier Notes: 8.9 Paper Pads Quantity: 1 UOM: EA Item Notes: Estimated Quantity: 1-80 Supplier Notes: 8.10 Anti -Static Micro Bubble, PC Screen Saver Quantity: 1 UOM: EA Item Notes: Estimated Quantity: 1-80 Supplier Notes: 8.11 Label per 650 Quantity: 1 UOM: EA Item Notes: Estimated Quantity: 1-15 Supplier Notes: 8.12 Crate Security Seals Quantity: 1 UOM: EA Item Notes: Estimated Quantity: 1-20 Supplier Notes: 8.13 Newsprint Per Pound Quantity: 1 UOM: EA Item Notes: Estimated Quantity: 1-100 Supplier Notes: Price: $ Total: 1 $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ ❑ No bid Additional notes (Attach separate sheet) Price: $ Total: $ ❑ No bid ❑ Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Page 21 of 27 pages DeadTiw7f/ 202tlJ' 62(W PM (CT) F2023170 Annual Moving Contract Page 49 of 71 8.14 Painters Blue Tape Quantity: 1 UOM: EA Price: $ Total: $ Item Notes: Estimated Quantity: 1-30 El No bid Supplier Notes: Additional notes (Attach separate sheet) 8.15 Fluted Wall Protection per foot (6 ft. tall minimum) Quantity: 1 UOM: EA Price: $ Total: 1 $ Item Notes: Estimated Quantity: 1-1,200 No bid Supplier Notes: Additional notes (Attach separate sheet) 8.16 Plastic Tape (Roll) Quantity: 1 UOM: EA Price: $ Total: $ Item Notes: Estimated Quantity: 1-25 No bid Supplier Notes: Additional notes (Attach separate sheet) 8.17 Corrugated Floor Protection (per foot) Quantity: 1 UOM: EA Price: $ Total: 1 $ Item Notes: Estimated Quantity: 1-800 No bid Supplier Notes: Additional notes (Attach separate sheet) 8.18 Masonite Floor Protection (per foot) Quantity: 1 UOM: EA Price: $ Total: 1 $ Item Notes: Estimated Quantity: 1-600 No bid Supplier Notes: Additional notes (Attach separate sheet) 9 Package Header SECTION 4: RENTAL EQUIPMENT Total: $ El No bid Package Items 9.1 Crate Rental with Dolly "4.1 Quantity: 1 UOM: WEEKLY Price: $ Total: 1 $ Item Notes: Estimated Quantity: 1-600 El No bid Supplier Notes: Additional notes (Attach separate sheet) Page 22 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 50 of 71 9.2 Crate Rental with Dolly "4.1 Quantity: 1 UOM: MONTHLY Item Notes: Estimated Quantity: 1-600 Supplier Notes: 9.3 1.5 Pop Up Box Rental Crate Quantity: 1 UOM: WEEKLY Item Notes: Estimated Quantity: 1-5 Supplier Notes: 9.4 1.5 Pop Up Box Rental Crate Quantity: 1 UOM: MONTHLY Item Notes: Estimated Quantity: 1-5 Supplier Notes: 9.5 Double Sided Library Cart Quantity: 1 UOM: DAILY Item Notes: Estimated Quantity: 1-35 Supplier Notes: 9.6 Double Sided Library Cart Quantity: 1 UOM: WEEKLY Item Notes: Estimated Quantity: 1-35 Supplier Notes: 9.7 Double Sided Library Cart Quantity: 1 UOM: MONTHLY Item Notes: Estimated Quantity: 1-35 Supplier Notes: 9.8 Carpeted Machine Cart Quantity: 1 UOM: DAILY Item Notes: Estimated Quantity: 1-20 Supplier Notes: Price: $ Total: 1 $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ ❑ No bid Additional notes (Attach separate sheet) Price: $ Total: $ ❑ No bid ❑ Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Page 23 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 51 of 71 9.9 Carpeted Machine Cart Quantity: 1 UOM: WEEKLY Item Notes: Estimated Quantity: 1-20 Supplier Notes: 9.10 Carpeted Machine Cart Quantity: 1 UOM: MONTHLY Item Notes: Estimated Quantity: 1-20 Supplier Notes: 9.11 Wooden Art Gondola Quantity: 1 UOM: DAILY Item Notes: Estimated Quantity: 1-5 Supplier Notes: 9.12 Wooden Art Gondola Quantity: 1 UOM: WEEKLY Item Notes: Estimated Quantity: 1-5 Supplier Notes: 9.13 Wooden Art Gondola Quantity: 1 UOM: MONTHLY Item Notes: Estimated Quantity: 1-5 Supplier Notes: 9.14 Panel Cart Quantity: 1 UOM: DAILY Item Notes: Estimated Quantity: 1-10 Supplier Notes: 9.15 Panel Cart Quantity: 1 UOM: WEEKLY Item Notes: Estimated Quantity: 1-10 Supplier Notes: Price: $ Total: 1 $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ ❑ No bid Additional notes (Attach separate sheet) Price: $ Total: $ ❑ No bid ❑ Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Page 24 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 52 of 71 9.16 Panel Cart Quantity: 1 UOM: MONTHLY Item Notes: Estimated Quantity: 1-10 Supplier Notes: 9.17 Tri Wall Movers Boxes (15 Cube) Quantity: 1 UOM: DAILY Item Notes: Estimated Quantity: 1-5 Supplier Notes: 9.18 Tri Wall Movers Boxes (15 Cube) Quantity: 1 UOM: WEEKLY Item Notes: Estimated Quantity: 1-5 Supplier Notes: 9.19 Tri Wall Movers Boxes (15 Cube) Quantity: 1 UOM: MONTHLY Item Notes: Estimated Quantity: 1-5 Supplier Notes: 9.20 Pallet Jack Quantity: 1 UOM: DAILY Item Notes: Estimated Quantity: 1 Supplier Notes: 9.21 Pallet Jack Quantity: 1 UOM: WEEKLY Item Notes: Estimated Quantity: 1 Supplier Notes: 9.22 Pallet Jack Quantity: 1 UOM: MONTHLY Item Notes: Estimated Quantity: 1 Supplier Notes: Price: $ Total: 1 $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ ❑ No bid Additional notes (Attach separate sheet) Price: $ Total: $ ❑ No bid ❑ Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Price: $ Total: $ No bid Additional notes (Attach separate sheet) Page 25 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 53 of 71 9.23 4-Wheel Furniture Dolly Quantity: 1 UOM: DAILY Item Notes: Estimated Quantity: 1-5 Supplier Notes: 9.24 4-Wheel Furniture Dolly Quantity: 1 UOM: WEEKLY Item Notes: Estimated Quantity: 1-5 Supplier Notes: 9.25 4-Wheel Furniture Dolly Quantity: 1 UOM: MONTHLY Item Notes: Estimated Quantity: 1-5 Supplier Notes: 9.26 Safe Jacks Quantity: 1 UOM: DAILY Item Notes: Estimated Quantity: 1 Supplier Notes: Price: $ Total: 1 $ ❑ No bid ❑ Additional notes (Attach separate sheet) Price: $ Total: 1 $ ❑ No bid Additional notes (Attach separate sheet) Price: $ Total: 1 $ ❑ No bid ❑ Additional notes (Attach separate sheet) Price: $ Total: 1 $ El No bid Additional notes (Attach separate sheet) Page 26 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 54 of 71 Supplier Information Company Name: Contact Name: Address: Phone: Fax: Email: Supplier Notes By submitting a response to this IFB and signing below, you are agreeing to the following: 1. You are an authorized representative of the Bidder and are duly authorized to sign on behalf of the Bidder and bind the Bidder to this contract. 2. You agree this bid becomes the property of Tarrant County after the opening. 3. You have familiarized yourself with the local conditions under which the work is to be performed and given consideration to the conditions of delivery, handling and storage of equipment and all other matters that may be incidental to the work, before submitting a bid. You also affirm that you have read and do understand the specifications and any attachments contained in this solicitation. 4. You agree, on behalf of the Bidder, that if the bid is accepted, Bidder will furnish all materials and services upon which price(s) are offered, at the price(s) and upon the terms and conditions contained in the specifications. 5. You agree that the period for acceptance of this bid will be ninety (90) calendar days. 6. You attest that this bid has not been prepared in collusion with any other Bidder, nor any employee of Tarrant County, and that the contents of this bid have not been communicated to any other Bidder or to any employee of Tarrant County prior to the official opening of this bid. 7. You assign, on behalf of vendor to Tarrant County, all claims for overcharges associated with this contract which arise under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which arise under the antitrust laws of the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et seq. Print Name Signature Page 27 of 27 pages DeadTiw7f/ 202tll( 62(W PM (CT) F2023170 Annual Moving Contract Page 55 of 71 Supplier Award F2023'170 Annual Contract for Moving Services Award Date: 9/21/23 All Points of Texas Contact Information Contact: Brad Richards Address: Purchasing Administration 3 rd 100 E Weatherford St Suite 303 Fort Worth, TX 76196-0103 Phone: (817) 884 x1057 Fax: (817) 884 x1057 Email: bjrichards@tarrantcountytx.gov Page 1 of 2 pages Vendor: All Points of Texas F2023170 Tarrant County F2023170 Annual Moving Contract Page 56 of 71 All Points of Texas Lord's Relocation Services Inc Contact: John Garrett Address:2450 114TH ST Suite 290 Grand Prairie, TX 75050 Phone: (817) 275-6888 Email: john@allpointsoftexas.com Award Lines 2 SECTION 1: MOVING LABOR 1 INSURANCE Quantity: 1 UOM: EA 3 Full Value Protection Quantity: 1 UOM: EA 4 Trip Charge Unit price: $3,647.00 I Total: I $3,647,00 Unit price: $4.50 1 Total: I $4.50 1 Quantity: 1 UOM: EA Unit price: 6 Open Warehouse Storaqe (Daily) Quantity: 1 UOM: EA Unit price: 7 On -Site Storaae Unit (lockable weather proof on -site storage container) Quantity: 1 UOM: EA Unit price: 8 SECTION 3: MATERIALS Quantity: 1 UOM: EA Unit price: 1 9 SECTION 4: RENTAL EQUIPMENT Quantity: 1 UOM: EA Unit price: $2.00 1 Total: 1 $2.00 $48.20 1 Total: 1 $48.20 1 $219.23 1 Total: I $219.23 $118.201 Total-, $118.20 $857.50 1 Total: $857.50 Award Total: $4,896.63 Page 2 of 2 pages Vendor. All PoinS f s F2023170 Tarrant County F28 IM Annual Moving Contract Page 57 of 71 :'�S coumTr'' REFERENCE NUMBER 141644 COMMISSIONERS COURT '" d^ COMMUNICATION PAGE I OF 6 * •• DATE: 09/05/2023 SUBJECT: BID NO. F2023170 - ANNUAL CONTRACT FOR MOVING SERVICES - COUNTYWIDE - VARIOUS VENDORS - PER UNIT PRICE AND HOURLY RATE COMMISSIONERS COURT ACTION REQUESTED It is requested that the Commissioners Court award Bid No. F2023170, Annual Contract for Moving Services, Countywide, to the following vendors at the per unit price and hourly rate: Primary Lord's Relocation Services d/bla All Points of Texas LLC Secondary ExSery Facility Services, Inc. BACKGROUND Notice of the County's intent to bid was advertised in focal newspapers, as required by State statute, and posted on the Internet, the Arlington Black Chamber of Commerce, the Fort Worth Hispanic Chamber of Commerce, the Fort Worth Metropolitan Black Chamber of Commerce, and the Tarrant County Asian American Chamber of Commerce. Fifty-six (56) vendors were contacted and requested to participate in this bid process. All documents pertaining to this bid were posted on the Tarrant County website and were downloaded by interested bidders. Three (3) bids and one (1) no -bid were received. Bids were evaluated by Purchasing. Award recommendations are to the low bids meeting specifications. The term of the contract is twelve (12) months, effective October 1, 2023, with two (2) options for renewal periods of twelve (12) months each. The services provided under this contract are planned moves that are typically once or twice per year, but whose costs may collectively exceed $25,000.00 in a given year. Daily and small moves are handled internally. Therefore, it is the recommendation of Purchasing that Bid No. F2023170, Annual Contract for Moving Services, be awarded to the vendors listed above at the per unit price and hourly rate. FISCAL IMPACT Expenses for last year were approximately $20,249.00. Services are provided on an as -needed basis. The departments included funding in the FY24 budget requests. SUBMITTED BY: Purchasing PREPARED BY: Brad Richards APPROVED BY: Chris Lax. CPSSM. CPSD, CP l__1 Tarrant County F2023170 Annual Moving Contract Page 58 of 71 F2023170 Annual Contract for Moving Services Line # Description QTY UOM 2 SECTION 1: MOVING LABOR / INSURANCE 1 EA SupervisorLabor Rate - Regular HoursMonday - Friday, 8:00 Per Hour Per 2.1 am - 5:00 pm 1 Person SupervisorLabor Rate - OvertimeMonday - Friday, 5:01 pm - Per Hour Per 2.2 7:59 am 1 Person SupervisorLabor Rate - Weekends and Vendor Recognized Per Hour Per 2.3 Holidays 1 Person v DriverLabor Rate - Regular HoursMonday - Friday, 8:00 am - Per Hour Per 2.4 5:00 pm 77 Person ° 0 DriverLabor Rate - OvertimeMonday - Friday, 5:01 pm - Per Hour Per. `n < 2 5 7:59 am 1 Person o ° N DriverLabor Rate - Weekends and Vendor Recognized Per Hour Per 2 6 Holidays 1 Person PackerLabor Rate - Regular HoursMonday - Friday, 8:00 am - Per Hour Per 2.7 5.00 pm 1 Person PackerLabor Rate - Overtime Monday - Friday, 5:01 pm - Per Hour Per 2.8 7:59 am 1 Person PackerLabor Rate - Weekends and Vendor Recognized Per Hour Per 2.9 Holidays 1 Person MoverLabor Rate - Regular HoursMonday - Friday, 8:00 am - Per Hour Per 2.10 5:00 pm 78 Person MoverLabor Rate - OvertimeMonday - Friday, 5:01 pm - Per Hour Per 2.11 7:59 am 1 . Person MoverLabor Rate - Weekends and Vendor Recognized Per Hour Per 2.12 Holidays 1 Person InstallerLabor Rate -Regular HoursMonday - Friday; 8:00 Per Hour Per 2.13 am - 5:00 pm.. - 1 Person InstallerLabor Rate - OvertimeMonday - Friday, 5:01 pm - Per Hour Per 2.14 7:59 am 1 Person Primary Award Secondary Award Lord's Relocation Services d/b/a All ExSery Facility A Simple Organizing and Points of Texas LLC Services, Inc. Moving Company, LtC Grand Prairie, TX Dallas, TX Haslet, TX HUB - No HUB - No HUB - Yes Total Price $4,896.63 Total Price $4,993.00 Total Price $32,462.97 Unit Extended Unit Extended Unit Extended $ 3.647.00 $4, 277.00 $11,407.50 $35.00 $27.00 $70.00 $0.00 $ 27.00 $105.00 $0.00 $ 2 7.00 $140.00 24.00 $ 28.00 $ 65.00 $0.00 $ 28.00 $ 97.50 $ 0.00 $ 2 8.00 $130,00 22.00 $ 23.00 $ 55.00 $0.00 $23.00 $82.50 $0.00 $ 23.00 $110.00 22.00 $ 23.00 $65.00 $0.00 $23.00 $97.50 $0.00 $23.00 $130.00 $26.00 $25.00 $70.00 $0.00 $25.00 $105.00 F2023170 Annual Contract for Moving Services Primary Award Secondary Award Lord's Relocation Services d/b/a All ExSery Facility A Simple Organizing and Points of Texas LLC Services, Inc. Moving Company, LLC Grand Prairie, TX Dallas, TX Haslet, TX HUB -Na HUB - No HUB - Yes Total Price $4,896.63 Total Pricel $4,993.00 Total Price $32,462.97 Line 9 Description CITY UOM Unit Extended Unit Extended Unit Extended InstallerLabor Rate - Weekends and Vendor Recognized Per Hour Per 2.15 Holidays 1 Person $0.00 $25.00 $140.00 3 Full Value Protection 1 EA $A.50 $4.50 $6.50 $6.50 $1,000.00 $1,000.00 3.1 Per $1,000 1 Per $1,000 $4.50 $6.50 $1,000.00 4 Trip Charge 1 EA 2.00 $2.00 $26,00 $26.00 $65.00 $65.00 Maximum two (2) Hours Per Day, Per CrewNot Included in 4.1 Evaluation 1 Per Hour $2.00 $26.00 $65.00 v v SECTION 2: STORAGE 6 Open Warehouse Storage (Daily) 1 EA $48.20 $48.20 $56.00 $56.00 $324.38 $324.38 CD o 6.1 Per square foot regular 1 EA 1.45 $2.00 $5.00 M<.=5 o 6.2 0 0 0 Per square foot Air Conditioned and Heated (if available) 1 EA 1.75 $4.00 $10.00 6.3 Per Vault (8 x 5 5x5) 1 EA $45.00 $50.00 $309.38 0 On -Site Storage Unit(lockable weather proof on -site 7 storage container) 1 EA 219.23 $219.23 No Bid $9,510.13 $9,510.13 7.1 Approx. 200 cubic feet eachDaily Rate 1 EA 3.00 $309.39 7.2 Approx. 200 cubic feet eachPickup and delivery each 1 EA $0.00 $220.00 7.3 Approx. 400 cubic feet eachDaily Rate 1 EA $3.83 $618.76 7.4 Approx. 400 cubic feet eachPickup and Delivery Each 1 EA $0.00 $450.00 7.5 Approx. 1,200 cubic feet eachDaily Rate 1 EA $A.50 $1,648.99 7.6 Approx. 1,200 cubic feet eachPickup and delivery each 1 EA $100..00 $660.00 7.7 Approx, 2,500 cubic feet eachDaily Rate 1 EA $7.90 $3,403.00 7.8 Approx. 2,500 cubic feet eachPickup and delivery each. 1 EA $100.00 $2,200.00 SECTION 3: MATERIALS $118.20 $238.10 $649.60 8.1 1.5 Box 1 EA $1.75 $2.00 1.75 8.2 3.1 Box 1 EA $3.50 $3.00 $2.41 8.3 4.5 Box 1 EA $4.25 $4.00 $3.06 F2023170 Annual Contract for Moving Services Line # Description 8.4 6.1 Box 8.5 Dish Pack Box 8.6 1.5 Pop Up Box 8.7 Shrink Wrap (Roll) 8.8 Small Bubble Roll (24" x 300') 8.9 Paper Pads 8.10 Anti -Static Micro Bubble, PC Screen Saver 8.11 Label per 650 8.12 Crate Security Seals 8.13 Newsprint Per Pound 8.14 Painters Blue Tape 8.15 Fluted Wall Protection per foot (6 ft. tall minimum) 8.16 Plastic Tape (Roll) 8.17 Corrugated Floor Protection (per foot) 8.18 Masonite Floor Protection (per foot) SECTION 4: RENTAL EQUIPMENT 9.1 Crate Rental with Dolly "4.1 9.2 Crate Rental with Dolly "4.1 9.3 1.5 Pop Up Box Rental Crate 9.4 1.5 Pop Up Box Rental Crate 9.5 Double Sided Library Cart 9.6 Double Sided Library Cart 9.7 Double Sided Library Cart 9.8 Carpeted Machine Cart 9.9 Carpeted Machine Cart 9.10 Carpeted Machine Cart 9.11 Wooden Art Gondola 9.12 Wooden Art Gondola 9.13 Wooden Art Gondola CITY UOM 1 EA 1 EA 1 EA 1 EA 1 EA 1 EA 1 EA 1 EA 1 EA 1 EA 1 EA 1 EA 1 EA 1 EA 1 EA Primary Award Lord's Relocation Services d/b/a All Points of Texas LLC Grand Prairie, TX HUB - No Total Price $4,896.63 Unit Extended 3.00 6.00 2.60 $32.00 20.00 3.00 3.00 $20.00 1.00 1.25 $12.00 0.60 2.25 $1.00 $1.00 Secondary Award ExSery Facility Services, Inc. Dallas, TX HUB - No Total Price $4,993.00 Unit Extended $ 6.00 $20.00 $3.00 20.00 $45.00 $20.00 $4.00 $25.00 $1.50 $2.00 4.00 $75.00 $3.00 0.25 0.35 A Simple Organizing and Moving Company, LLC Haslet, TX HUB - Yes Total Price j $32,462.97 Unit I Extended $4.76 $16.25 $4.50 $35.04 $25.94 $ 5.08 $10.75 2.05 $15.50 $ 55.47 $ 5.41 $433.00 $ 5.93 $9.70 $13.00 $857.50 $389.40 $9,506.36 1 WEEKLY $3.50 $1.00 $7.00 1 MONTHLY $11.00 $4.00 $28.00 1 WEEKLY $3.00 $1.00 $14.00 1 MONTHLY 3.00 $4.00 $60.00 1 DAILY $5.00 $1.65 $15.00 1 WEEKLY $20.00 $11.55 $105.00 1 MONTHLY $68.00 50.00 $400.00 1 DAILY $5.00 $L.65 $15.00 1 WEEKLY $20.00 $11.55 $105.00 1 MONTHLY $68.00 $50.00 $400,00 1 DAILY $40.00 $2.00 $89.05 1 WEEKLY $75.00 $14.00 $623.00 1 MONTHLY $150.00 60.00 $2,670.00 F2023170 Annual Contract for Moving Services > v iv (D 0 (D o � N 5 z O j n N � O ,Y N N C) V O Line # Description 9.14 Panel Cart 9.15 Panel Cart 9.16 Panel Cart 9.17 Tri Wall Movers Boxes (15 Cube) 9.18 Tri Wail Movers Boxes (15 Cube) 9.19 Tri Wall Movers Boxes (15 Cube) 9.20 Pallet Jack 9.21 Pallet Jack 9.22 Pallet Jack 9.23 4-Wheel Furniture Dolly 9.24 4-Wheel Furniture Dolly 9.2S 4-Wheel Furniture Dolly 9.26 Safe Jacks Note: A no -bid was received from CSI Leasing, Inc QTY UOM 1 DAILY 1 WEEKLY 1 MONTHLY 1 DAILY 1 WEEKLY 1 MONTHLY 1 DAILY 1 WEEKLY 1 MONTHLY 1 DAILY 1 WEEKLY 1 MONTHLY 1 DAI LY Primary Award Lord's Relocation Services d/b/a All Points of Texas LLC Grand Prairie, TX HUB - No Total Pricel $4,896.63 Unit Extended $4.50 $17.50 $ 68.00 $ 5.00 $ 20.00 25.00 $20.00 $40.00 $150.00 1.00 7.00 28.00 $0.00 Secondary Award Ex5ery Facility Services, Inc. Dallas, TX HUB - No Total Price $4,993.00 Unit Extended 1.00 7.00 30.00 1.00 7.00 $30.00 1r00 7.00 30.00 1.00 7.00 $ 30.00 $ 2 5.00 A Simple Organizing and Moving Company, LLC Haslet, TX HUB - Yes Total Price $32,462.97 Unit Extended $15.00 $105.00 $ 400.00 $81A8 $568.00 $2,430.00 $79.83 $223.26 $893.D4 $5.00 $35.00 $60.00 $80.00 a•' Gou1V • TAKINGS IMPACT ASSESSMENT CHECKLIST Complete this form for any county action that involves the adoption of a regulation, policy, guideline, court resolution, or order. Project/Regulation Name: Bid No. F2023170 - Annual Contract for Moving Services - Countvwide - Various Vendors - Per Unit Price and Hourly Rate County Department: PURCHASING Contact Person: Melissa Lee. C,P.M.. A.P.P. Phone Number for Contact Person: (817) 884-3240 Type of TIA Performed: SHORT TIA o FULL TIA. Circle one after answering the questions in Sections 11 and III below. I. Stated Purpose Attach to this checklist an explanation of the purpose of the regulation, policy, guideline, court resolution, or order. *w****w******W*W*w*******ww*www*******wW*******wwwWwwWW********ww*wW**********w*****x******W****w*ww*******WW Note: The remainder of this Takings Impact Assessment Checklist should be completed in consultation with the Criminal District Attorney's Office. IL Potential Effect on Private Real Property 1. Does the county action require a physical invasion, occupation, or dedication of real property? Yes No 4 2. Does the county action limit or restrict a real property right, even partially, or temporarily? Yes No If you answered yes to either question, go to Section Ill. If you answered no to both, STOP HERE and circle SHORT TIA at the top of the form. Tarrant County F2023170 Annual Moving Contract Page 63 of 71 Line # Description Mfgr Mfgno QTY UOM Estimated s of Texas (Lord's Relocation Ser Total Price $4,896.63 Unit Extended ExSery Facili Total Price Unit c� 1 SECTION 1 - MOVING LABOR / INSURANCE - I 1 EA d 2 SECTION 1: MOVING LABOR / INSURANCE 1 EA $3.647.00 $3,647.00 $4,277.00 2.1 SupervisorLabor Rate - Regular HoursMonda, 1 Per Hour Pe $35.00 $27.00 2.2 SupervisorLabor Rate - OvertimeMonday - Fr 1 Per Hour Pe $0.00 $27.00 ¢ 2.3 SupervisorLabor Rate - Weekends and Vendc 1 Per Hour Pe $0.00 $27.00 2.4 DriverLabor Rate - Regular HoursMonday - Fr 77 Per Hour Pe $24.00 $28.00 2.5 DriverLabor Rate - OvertimeMonday - Friday, 1 Per Hour Pe $0.00 $28.00 2.6 DriverLabor Rate - Weekends and Vendor Re 1 Per Hour Pe $0.00 $28.00 2.7 PackerLabor Rate - Regular HoursMonday - F 1 Per Hour Pe $22.00 $23.00 2.8 PackerLabor Rate - OvertimeMonday - Friday 1 Per Hour Pe $0.00 $23.00 2.9 PackerLabor Rate - Weekends and Vendor RE 1 Per Hour Pe $0.00 $23.00 2.10 MoverLabor Rate - Regular HoursMonday - F 78 Per Hour Pe $22.00 $23.00 2.11 MoverLabor Rate - OvertimeMonday - Friday 1 Per Hour Pe $0.00 $23.00 v 2.12 MoverLabor Rate - Weekends and Vendor RE 1 Per Hour Pe $0.00 $23.00 2.13 InstallerLabor Rate - Regular HoursMonday - 1 Per Hour Pe $26.00 $25.00 C o 0 2.14 InstallerLabor Rate - OvertimeMonday - Frid� 1 Per Hour Pe $0.00 $25.00 o 0 2.15 InstallerLabor Rate - Weekends and Vendor I 1 Per Hour Pe $0.00 $25.00 n N 0 3 Full Value Protection 1 EA $4.50 $4.50 $6.50 3.1 Per $1,000 1 Per $1,000 $4.50 $6.50 �a 4 Trip Charge 1 EA $2.00 $2.00 $26.00 4.1 Maximum two (2) Hours Per Day, Per CrewN 1 Per Hour $2.00 $26.00 5 SECTION 2: STORAGE 1 EA 6 Open Warehouse Storage (Daily) 1 EA $48.20 $48.20 $56.00 6.1 Per square foot regular 1 EA $1.45 $2.00 6.2 Per square foot Air Conditioned and Heated 1 1 EA $1.75 $4.00 6.3 Per Vault (8 x 5 5x5) 1 EA $45.00 $50.00 7 On -Site Storage Unit(lockable weather proof 1 EA $219.23 $219.23 No Bid 7.1 Approx. 200 cubic feet each Daily Rate 1 EA $3.00 7.2 Approx. 200 cubic feet eachPickup and delivE 1 EA $0.00 7.3 Approx. 400 cubic feet each Daily Rate 1 EA $3.83 7.4 Approx. 400 cubic feet eachPickup and Deliv( 1 EA $0.00 7.5 Approx. 1,200 cubic feet each Daily Rate 1 EA $4.50 7.6 Approx. 1,200 cubic feet eachPickup and deli 1 EA $100.00 7.7 Approx. 2,500 cubic feet eachDaily Rate 1 EA $7.90 7.8 Approx. 2,500 cubic feet eachPickup and deli 1 EA $100.00 F2023170 - Page 1 8 SECTION 3: MATERIALS 1 EA $118.20 $118.20 $238.10 8.1 1.5 Box 1 EA $1.75 $2.00 8.2 3.1 Box 1 EA $3.50 $3.00 8.3 4.5 Box 1 EA $4.25 $4.00 8.4 6.1 Box 1 EA $3.00 $6.00 8.5 Dish Pack Box 1 EA $6.00 $20.00 8.6 1.5 Pop Up Box 1 EA $2.60 $3.00 8.7 Shrink Wrap (Roll) 1 EA $32.00 $20.00 8.8 Small Bubble Roll (24" x 300') 1 EA $20.00 $45.00 8.9 Paper Pads 1 EA $3.00 $20.00 8.10 Anti -Static Micro Bubble, PC Screen Saver 1 EA $3.00 $4.00 8.11 Label per 650 1 EA $20.00 $25.00 8.12 Crate Security Seals 1 EA $1.00 $1.50 8.13 Newsprint Per Pound 1 EA $1.25 $2.00 8.14 Painters Blue Tape 1 EA $12.00 $4.00 8.15 Fluted Wall Protection per foot (6 ft. tall min 1 EA $0.60 $75.00 8.16 Plastic Tape (Roll) 1 EA $2.25 $3.00 8.17 Corrugated Floor Protection (per foot) 1 EA $1.00 $0.25 v 8.18 Masonite Floor Protection (per foot) 1 EA $1.00 $0.35 CD o 0 9 SECTION 4: RENTAL EQUIPMENT 1 EA $857.50 $857.50 $389.40 o,<.0 9.1 Crate Rental with Dolly "4.1 1 WEEKLY $3.50 1.00 N 9.2 Crate Rental with Dolly "4.1 1 MONTHLY $11.00 4.00 9.3 1.5 Pop Up Box Rental Crate 1 WEEKLY $3.00 $1.00 " o 9.4 1.5 Pop Up Box Rental Crate 1 MONTHLY $3.00 $4.00 9.5 Double Sided Library Cart 1 DAILY $5.00 $1.65 9.6 Double Sided Library Cart 1 WEEKLY $20.00 $11.55 9.7 Double Sided Library Cart 1 MONTHLY $68.00 $50.00 9.8 Carpeted Machine Cart 1 DAILY $5.00 $1.65 9.9 Carpeted Machine Cart 1 WEEKLY $20.00 $11.55 9.10 Carpeted Machine Cart 1 MONTHLY $68.00 $50.00 9.11 Wooden Art Gondola 1 DAILY $40.00 $2.00 9.12 Wooden Art Gondola 1 WEEKLY $75.00 $14.00 9.13 Wooden Art Gondola 1 MONTHLY $150.00 $60.00 9.14 Panel Cart 1 DAILY $4.50 $1.00 9.15 Panel Cart 1 WEEKLY $17.50 $7.00 9.16 Panel Cart 1 MONTHLY $68.00 $30.00 9.17 Tri Wall Movers Boxes (15 Cube) 1 DAILY $5.00 $1.00 9.18 Tri Wall Movers Boxes (15 Cube) 1 WEEKLY $20.00 $7.00 9.19 Tri Wall Movers Boxes (15 Cube) 1 MONTHLY $25.00 $30.00 F2023170 - Page 2 9.20 Pallet Jack 1 DAILY $20.00 $1.00 9.21 Pallet Jack 1 WEEKLY $40.00 $7.00 9.22 Pallet Jack 1 MONTHLY $150.00 $30.00 9.23 4-Wheel Furniture Dolly 1 DAILY $1.00 $1.00 9.24 4-Wheel Furniture Dolly 1 WEEKLY $7.00 $7.00 9.25 4-Wheel Furniture Dolly 1 MONTHLY $28.00 $30.00 9.26 Safe Jacks 1 DAILY $0.00 $25.00 F2023170 - Page 3 Line # 1 2 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10 2.11 --q.12 v �L13 o 2.14 n N 0 o3 N � W �o 4 4.1 5 6 6.1 6.2 6.3 7 7.1 7.2 7.3 7.4 7.5 7.6 7.7 7.8 ty Services, Inc a Organizing and Moving Compz $4,993.00 Total Price $32,462.97 Extended Unit Extended $4,277.00 $6.50 $26.00 $56.00 $11,407.50 $70.00 $105.00 $140.00 $65.00 $97.50 $130.00 $55.00 $82.50 $110.00 $65.00 $97.50 $130.00 $70.00 $105.00 $140.00 $1,000.00 $1,000.00 $65.00 $65.00 $324.38 $5.00 $10.00 $309.38 $9,510.13 $309.38 $220.00 $618.76 $450.00 $1,648.99 $660.00 $3,403.00 $2,200.00 $11,407.50 $1,000.00 $65.00 $324.38 $9,510.13 F2023170 - Page 4 8 $238.10 $649.60 8.1 $1.75 8.2 $2.41 8.3 $3.06 8.4 $4.76 8.5 $16.25 8.6 $4.50 8.7 $35.04 8.8 $25.94 8.9 $5.08 8.10 $10.75 8.11 $2.05 8.12 $15.50 8.13 $55.47 8.14 $5.41 8.15 $433.00 8.16 $5.93 S$.17 $9.70 $13.00 CD o 0 9 $389.40 $9,506.36 <.� o $7.00 0.2 $28.00 $14.00 9.4 $60.00 9.5 $15.00 9.6 $105.00 9.7 $400.00 9.8 $15.00 9.9 $105.00 9.10 $400.00 9.11 $89.05 9.12 $623.00 9.13 $2,670.00 9.14 $15.00 9.15 $105.00 9.16 $400.00 9.17 $81.18 9.18 $568.00 9.19 $2,430.00 $649.60 $9,506.36 F2023170 - Page 5 9.20 $79.83 9.21 $223.26 9.22 $893.04 9.23 $5.00 9.24 $35.00 9.25 $60.00 9.26 $80.00 F2023170 - Page 6 Exhibit D - Conflict of Interest Questionnaire CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFf10EUSEONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. J Name of vendor who has a business relationship with local governmental entity. r Lc7r pli j �� U (c � 1 � n � � ✓ Cif `�,. C (A� 41 1 PO III J © Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) J Name of local government officer about whom the Information Is being disclosed. Nl/ , Name of Officer AJ Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2XA). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? aYes a No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local govemmental entity? FlYes F—] No J Describe each employment or business relationship that the vendor named In Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership Interest of one percent or more- J Check this � the vendor has given the local government officer or a family member of the officer one or more gifts as descr' in the 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). J t v+ 0 l't3_ Signature of vendor doing business with the governmental entity D provided by Texas Ethics Commission Tarrant "WAltfiO3.%ijtb.tx.us Revised 1I112021 Form pr ommAnnual Moving Contract Pana 70 of 71 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.0010-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission Tarrant %%00419%.tx.us Revised 1/1/2021 Annual Moving Contract Page 71 of 71