HomeMy WebLinkAboutContract 28661�
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CITY OF FO�i WORTH � - - �..-
PU�LIC �V�fViS DI�PARTii�ENi
WILL �OG��S M�MORIAL C�f�Y�R
3401 W ��4N�R�i�R AV�iVU�
�ORi WORT'H, i�XAS 76�Oi
LfC�NS� ACREENf�N�
INiI�F�.NATIONAL ,�R��IAN H�RSE ASSOCIAiION
���ION IX CHRMPIOiVSF�I� Si�OW
2003 �hrough �00�
THIS AGREEMENT and Addendum "A" attached and incorporated herein are
made and entered into #his �`��-day of �, zoo�, be#ween the CITY OF FORT
WQRTH, a home rule municipal corporation o# e 5tate of Texas, located ir� Tarran�,
Denton amd Wise Counties, Texas, (hereinafter referred �o as the "Ci#y") ac�ing by and
thro�gh its duly authorized Assisfant �City Manager, and International Arabian Horse
Association, Region IX Ghampionship Show, located a� 3538 Granada Avenue, Dallas,
Texas, 752U5, (hereinafter referred to as "Licensee,") acting by and through its duly
authorized representative.
AGR��!l�I�N f
9. �/�Cl�lil��
City agrees to rent to Licensee, for fihe purpose of hofd�ng the IAHA Region [X
Championship Show, (hereinafter referred to as #he "E�enfi") fihe Facilities
particularly described in Addendum A, said Addendum� being attached hereto and
incarparated herein by reference. Subject to the conditions, limitations and
res#rictions of this License Ag�eement and any addendums, Licensee may occupy
and use the City of Fort Worth owned facili#ies herein described, including
con�iguous common areas (and other such areas as agreed upon) necessary to
accommodate patrons, for the above stated purpose.
In the even# the City shall fail #o perform its par� of this License Agreement or any
part thereof, by reason ofi act af God, labor dispute, or the interruption or
curtailment of any uti�ity service (gas, elec#ric, water or sewerage disposal), or
through negligent or intentional acts solely caused by persons, associa�ions, or
corporations other than the City or its duly authorized agents, the Licensee shall r�ot
be entitled to claim damages against the City for default occasioneci���ny of the
causes aforesaid. The City shall have the right to d�fier��,�� }t,l�^��-qp rtionate
abatement of rent during the period of ur�tenanta�ifity.
� ,.�u r ..�.1til:���-
��� ��J�u���, ��L�.
Page 1 of 13 - - —
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2. i�R�fl Id1IVl� �EiV'TAL ���
The term and the rental amount of this License Agreement sl�ai! �e for the time
period and amount agreed upon befiween the parties as set forth in Addendum A.
All deposits andlor ofher fur�ds recei�ed by City are non•�refundable.
3. O�J FSI�� SI���ON�R�►C� ����OfVN�L
Licensee shall, at Licensee's own expense, provide all necessary and adequafely
trained personnel, including, but not limited to, tic�tet�sellers, ticket-ta�Cers, ushers;
floor managers, s�age crews (other than Public �vents Department technical
personnel), electricians, technicians, ca�-penters, machine opera#ors, and any and
all other personnel necessary in the promotion and presentation of the E�ent. City
assumes no responsibility for said personnei and Licensee hereby expressly
releases and discharges City from any and a[! liabiliiy for any proper�y damage or
foss andlor personaf inj�ry, including death, arising out of or in connec�ion with,
directfy or indirectly the oceupancy andlor use of the ieased Facili�ies and any and
all activifies conduc#ed thereon thaf are sustained by reasons of the occupancy of
said buildings under this License Agreement. No�hing herein shall be construed as
creating a principallagent, or employerlemployee rela�ionship beiween the City and
Licensee's subcontracted personnel.
4. C�I���SSIONI�OUV�NI� RIGHYS
The Ci#y reserves all concession, food and beverage, nov�lty and souvenir rights,
except Internationa� Arabian Horse Association programs and logoed merchandise.
Any matters not herein expressiy pro�ided for shall be left to the discretion of the
Directar of Public E�ents or h�s designee with the exception of International Arabian
Horse Association appro�ed commercial exhibitors and the resaie of items related
#o the horse indus�ry or promotion of the Inte�-natzonal Arabian Horse Association.
Licer�see must comply wi#h City of Fort Worth and Will Rogers Memorial Center
food and beverage requirements and must contract with the current City contracted
vendor to handle ali concession services as vvell as alcoholic andlor soft drink
beverage services.
Page 2 ai 13
�. CQT'��Il��a
A�i caterers who wish to provide services for any recepfion, luncheon, party or
function where food or be�erages are #o be served andlor consumed on fihe leased
Facilities must b� appro�ed by City at least thirty (30} days prior to any foQd or
be�erage function. It is Licensee's responsibility to provide the City with the name,
address and contac� person of the Caterer chosen by the Licensee no tater than
thirty {30} days prior to the food or beverage function. All caterers must pay the
City of Fort Wo�th a percentage of food and beverage charges, based on �heir
gross invoice.
City may refuse to honor the request for any reception, i�ncheon, party or function
where food and be�erages are to be served and/or consumed on #he leased
Facilii�es if the l.icensee fails to notify the C�ty of the Caterer's name, address and
contact person within the required time frame.
At #he option of the City, the City may assess Licensee a One Thousand ($�,OOD)
�ollar per functio� charge to Licensee for the faifure of the Licensee to ab#ain City
appro�al thiriy {30} days prior to the event.
S. .�����TAIVC� O� �'ACl�lil��
Licertsee agrees that Licensee has examined the Facilities prior to the execut�on of
this License Agreement and is satisfied with �he physical condition of the Facilifiies.
Licensee's tal�ing possession of the Facilifiies far �he Event shal! be conc�usi�e
evidence of its reeeipt of the Facilities in a safe, sanitary and sig�t[y condition and
in good repair, except for those condi�ions which the Licensee provides �ity written
notice of before Licensee takes possession of the Fa��lifiie�, Licensee agrees the
illuminated sign abave the elock in the Coiiseurr� shall remain lighted and visible at
ail times during the term of fhe License Agreement.
l. ��4�� 4� �/�CILiT1�S
L�censee, at Licensee's own expense, shall keep �he Facilities and maintain all
equipment and ot�er praperties of City in a safe, sanitary, sightly condition and in
good repair, and shall restore and yield said Facifities, equipment, and all o�her
properiies beyonging to the Ci#y back to City at the expiration or termination of each
of �he yearly lease terms of th�s License Agreement in good or better conditior� as
existed at the commencement of this L�cense Agreement and in which Licensee
found #hem, ordinary wear and tear (inciuding damage by acts of God or other
causes beyond the confrol of Licen�see) excepted.
Page 3 of i3
Licensee will nof do or permit to be done any injury or damage to any buildings or
part thereof, or permit #o be done anything which will damage or change the �nish
or appearance ofi the Facilities or the fiurnishings thereof or any other properfy
belo�ging to #he City by the erection or remova[ of equipment or any other
imp�-ovements, alterations or additions. No decorati�e or other ma#erials shall be
nailed, tacked, screwed or ofiherwise physically attached to any part of the Facilities
or to any of the fiurnishings or fixtures of the City without the eonsent of #he Cify.
Subject to ordinary wear and tear, Licensee will pay the costs of repa�ring (to its
condition immediately preceding #he occurrence of such damage) any damage
which may be done to the Facilities or any of the fixtures, furniture or furnishings by
any act of Licensee or any of Licensee's empioyees, agents, officers, or anyone
visiting the F�eilities upon the �nvitation of the Licensee including the patrons of the
attraetion or function for which Licensee hereby is leasing the Faciiities. The City�
shalf determine, in its sole discretion, whether any damage has occurred, the
amount of the damage and the reasonable costs of repairing the damage, and
whether, under the terms of �he Agreement, #he Licensee is responsible. City shall
be the sole judge o�' the quali#y af the mair�tenance andlor damage of the leased
Facilities, furnishings, fExfiure or furni�ure by the �.icensee. Thte costs of repairing
any damage to the Faci��ties sha11 be immediately dUe and payable by the Licensee
upon Licensee's receipt o# a written in�oice from the City.
In leasing the Facili�'res, City does not relinquish the right to control the
management ofi the Facilities, or the right to enforce all necessary and proper rules
for the management and operation o# the same. City, through its Manager, police
and fire personnel ar�d ofiher designated representatives, has ti�e right a� any fime
to enter any portion of the Facilities (without causing or constituting a termination of
the pri�ileg� or an interference for the possession of the Facilities by the Licensee}
for any purpose, pro�ided �his shall not aufhorize or empower City to direct the
ac#ivities of the Licensee or assume liabili�y for Licensee's acti�ities.
�. CIiY O� hORi Ia9���iH �rdVF��� �QUI��YENT �iV�
�U��IC �V�NiS D���R��FIVi L�►�O�
Licensee and City understand that, depending on availability and at the discretion
of the Director of Public E�ents or his designee, fhe City will r�ot assess a renfal
charge for some CITY OWNED equipment such as chairs, stages, lights andlor
sound equipment. A rental charge will be assessed for any tables used at all
events except those events fhat are catered. �.icensee shall pay for Public E�ents
Department technical personnel in the n�amber and manner prescribed by City to
worl� all events using staging, lights, amplifiied so�and or �-elated equipment.
Licensee wil� be biiied actual labor costs for set up and remoWai of aIl equipment.
Page 4 of I3
9. PRB����'Y LO�S
City assumes no responsibility for any property placed in said b�aildings or any part
thereof by the �.icensee or any agent, officer, andlor emplo�ree of the Licensee.
Licensee hereby expressly releases and discharges City from any and all liability
for any property damage or loss andlor Personal injury, including dea�h, aris�ng out
of or in connection with, directly or indirect{y the occupancy andlor use of �he
leas�d Facilities and any and all activ�ties conducted thereon sustained by reasons
of the occupancy of said buildings under this License Agreement.
'i �. #�ENY�VAL �� �ISOI�.D�R�Y P��SOP�S
City, through sts Manager, police and fire personnel and o#her designated
representati�es, retains the right to remave from the Facilities any and all such
employ�es, agents andlor officers of Licensee and the righ#, with its oificers and
agents, including its police officers, to eject any objec#�onable person or persons
(including an employee or employees of ti�e Licensee} from the Facilities or ar�y
other of its facilities. In the event of the exercise of this authority, Licensee he�eby
wai�es any and all claims for damages o# whatsoever kind against the City of For�
Worth, its officers, or employees on account of said removal.
� � .�LECTRI���
City agrees to furnish, in the opinion of the City's designa�ed manager (the
Manager) of said b�ildings, from onse� of usage, the neeessary light and exis�ing
electrical power for ordinary use including, but not limited to, hea� andlor air
conditioning sufFicient to make the build�ngs comfortable, and water for ordinary use
of the appliances installed. Cifiy shall not be responsible for acGidents and
una�oidable delays.
It is understood that the City of Fort Worth e�forces the �999 National Electrical
Code wi�h local amendments to ensure t�e public is not exposed to electrical
hazards. Extension cord usage must also comply with the Fort Worth Fire Code
(200� lnternationa� Fire Code with amendments). if extension cords are used at
Wil� Rogers Memoria! Center, Ground Faulf Circuif Interrupter (GFCI) Protection is
required. These cords have a test and a reset button and have the words `"GFCi
protected" printed on the cord. All 120 �olt extension cords shaf� be three-wire
grounding type cords. Ex�ension cords may r�ot be placed through doorways or
across driveways. ff extension cords are placed across other public access areas
appro�ed by City, Licensee musf properly secure extension cords to pre�ent trip
hazards. Frayed or damaged cords may not be used.
Page 5 of 13
� �. ��AiIR�� CAP�CI�Y
Licensee will not se�i more fic�cets or aliow more occupancy than #he seating
capacity of the Facilities permits andlor as allowed under any federal, sfa#e, and
local iaws, statutes, ordinances, charter provisions, �-ules and regula�ions o� the City
of �ort 1North; including all rules, reg�lations andlor requirements ofi the City of Fort
Worth Police and Fire Departments.
"13. �11N�RC��I�CY ���SONR���
Licensee shall be respo�sible, at its own cost and expense, to provide such
emergency medi.cal services as it deems necessary �'or its e�ent. Any standby
ambulance service must be provided by the Cify's currenf licensed ambulance
provider, in accordance with the City Code. 5tandby ambulance service shall be
required, at �.icensee's expense, for any event, which in the sale opinion of Ciiy
requires such service.
14. ��CU�ITY ��RS�1��4��.
Licensee shal� furnish adequate security personnel. Licensee hereby assumes
soie responsibility for any and all acts or omissions by its security personnel in ihe
performance of their respons�bilities he�reunder, and �icensee agrees to indemnify,
hold harmiess and defend the City from �ny and all claims or s�aits for property
damage andlor personal injury, including deafih, arising out of, or in connection with
all ac#s andlor actions conducted by securify personnei. Nothing herein shal[ he
construed as creating a princspallagenf, or employerlemployee fe[ationship
between the City and Licensee's security personnel. �
'�5. h�OR��SIV�OKl1�G i�ACIl�ITY
Licensee understands that Will Rogers Memo�-iai Center is a N�N-SMOKING
��CILITY and agrees fio make hourly annourtcements to fhat effect, if possible. In
any event, L9censee agrees �o make a# ieast three (3} announcements to that effect
during an eigh� (8) hour period, with one announcement being made at the
beginning of each e�ent.
Page b of 13
1 fi. I N D��fl fV l�'rC�eTl O RI
Licer�see co�enants and agrees to and does hereby indemnify, hold harmless and
defend, at its own expense, City, its officers, servants and emplayees, from and
against any and all claims or suits for property loss or damage andlor personal
injury, incfuding dea�h, to any and all persans, o# whatsoe�er kind or character,
whether real or asserted, arising ou# of the work and services to be perFarmed
hereunder by Licensee, its�officers, ager�ts, employees, subcontractors, licensees
or invitees, exce�t as c�u�ed bv �he s�fe n�aliqen�� �f ��Ieer�, �ef�►ants�,.
em�,iod��s, of the Citv; Licensee lik�wise covenan�s and agrees to, and does
hereby, indemnify and hold harmless City from and against ar�y and all injuries,
damage, loss or destruction to proper�y of C�ty du�-ing the performance of any of the
terms and conditions of #his License Agreement, except �� e�used bv the sole
��f� �� omis�i�ns o� of�i�er�, �ervants, �m�i��ee�, �� �he Citv.
lf more than one Licensee is named under �his License Agreement, tF�e obligation
of all such Licensees shall be, and is joint and several.
R�. INS��NC�
Prior �o the time Licensee is entitled to any right of aecess to or use of the Facilities,
Licertsee shall procure, pay for and maintain the fiollowing insurance written by
companies approved by the State of Texas and acceptabEe to City. The insurance
shali be e�idenced by delivery to City of �xec�ted certificates of insurance andlor
certified copies of policies as determined by Ciiy.
�icensee covenants and agr'ees to obtain and �eep in force during the term of this
License Agreement, Comprehensive General �iabifity Insurance, Including
Persona� fnjury Liability, Independenf Contracfiors Liability and Contracttaal Liabi�ity
covering, but not iimi�ed �o, the liability assumed under the indemnifcation
pro�isians of this License Agreement, with limits of liabili�y far bodily �njury
(including death) and property damage of not less than �rie Million Dollars
($1,000,000), Co�erage shall be a Combined Single Limit Per Occurrence basis
and the policy shall include Broad Form Property Damage Co�erage with an
insurance company satisfactory to City. The City of Fort Wor�h sha�� be named as
an Additional Insured in fhe body of the policy (s}, or in an Addendum thereto. C�ty
reserves #he right to review and ad}ust insurance r�quirements at any �ime dur�ng
the term of this License Agreement.
The insurance poticy shall include the following:
a. The term of insurance is for the duration of each Event, which includes the
period from the right of access to set-up through the period allowed for
remo�al of property;
b. The policy shall require that thirty �30) days prior to tY�e cancellaiion or any
material change in coverage, a notice shall be given to Cify by certified mail;
Page 7 of 13
c. lnsurers shall have no right of recovery or sUbrogation against #he Gity of
Fort Wor�h, it being the intention �hat t}�e insurance policy shall protect all
par�ies to the Agreement and be primary coverage for all losses covered by
the po�icies;
d. Company issuing the insurance policy shall have no recourse against the
City of Fort V1lorth for payment of arty premiums or assessments for any
deductibles which all are at the sole risk of �icensee;
e. The terms "�wner", "City" or City of Fort Worth shatl include a1f authorities,
Boards, �ureaus, CommissEons, []ivisions, Departments, and Qffices of the
City and the individual members, employees and agents thereo� i� their
afficial capacities andlor whi�e acting on behalf of the City of Fort Worth; a�d
f. The policy clause "4ther insurance" shall not apply to any insurance
co�erage currently held by City, to any future coverage, or to City's self�
insured refiention of whate�er nature.
Licensee hereby wai�es subrogation rights for loss or damage against City, its
officers, agen�s and employees for personal injury (�ncluding death}, properfy
damage o� any other loss.
l�icensee snal! not do or permit fo be done ar�ything in or upon any por�ion of the
Facilities, or bring or keep anything therein or thereupon w��ch will in any way
conflicf with #he conditions of any insurance policy upon the Fac�lities or any part
thereof, or in any way increase #he �ate of fre insurance upon the Facilities or on
property l�ept therein, or 3n any way obstruc# or interf'ere with the righf of the o�her
ter�ants of the Facilities, or injure or annoy them.
The City may terminate this License Agreement immediately upon the failure of t�e
Licensee to pravide acceptable documentafion o'� insurance as required by this
Licer�se Agreement.
��. �OI�YP�IAN�� �IiH ���V
It is agreed that Licensee will comply with all federal, state, and local laws, statutes
including all ordinances, charter provisions, rules and reguEations of the Gity of Fort
VIlorth; including all rules, regulations andlor requirements o'� the Ciiy of Fork Worth
Poiice and Fire Departments; and any and all requirements specifically made by
the City of Fort Worth Fire Marshal in connecfion with the performances to be given
hereunder. Licensee agrees to obey any other regula#ions of any municipal
author9ty of the City af Fort Worth.
Licensee will obtain and pay for ali necessary permits, licenses, and taxes from any
governmental agency with �urisdiction th�reof and to pay lawful taxes on tickets
used in connection with the performances hereunder. Licensee wil! no� do or suffer
to be done any�hing on said Facilifies during �he ferms ofi �his License Agreement in
violafion of any such laws, statutes, ordinances, rules, regulations, charter
provisions, direct�ves or requirements. if t�e City calls the at#ention of Licensee to
any such �iolafiion on the part of said Licensee or any person employed by or
admitted ta said Facilities by Licensee, Licensee will immediately desist from and
correct such �iolation andlor vacate th.e Fac�{ities.
Paga 8 of 13
Licensee agrees to assume ful! responsibility far complying with the Federal
CopyrigY�t Law of 1978 (17 U.S.C. 101, et seq.} and any regulations issued
there�nder including, but not limited �o, the assump�ion of any and all
responsibilities far paying royalties which are d�e for fhe use of copyrighted wor�ts
in L.icensee's performances or exhibitions to the eopyright owner, or representative.
or said copyright owner, Licensee agrees to defend, indemnifiy and hold harmiess
Ci#y, its ofFicers, employees, and agents, for any claims or damages arising out of
Licensee's inf�-ingement or violation of the Copyright Law andlor Regulations.
Licensee understands that they are responsible for securing any and all releases
by artistslperformers giving permission tor #he recordings. Lieensee is responsible
for both reporting and payment af any music [icensing fees thaf may be required by
law.
R9. �bA�ITAB�� �RG�►iVI�ATI��d
Licensee agrees that if Licens�e is a chari#able organization entitled to any
immunity or limitation of liabi[ity under the pro�isions of fhe Charitable Immunity and
Liability Act of '�987, C.P.R.C., § 84.001 et seq., or other applicable law, thafi
Licensee hereby expressly wai�es its right to assert or plead defensi�ely any such
immunity or limitation of liability as against any party other than City.
20. A��ICF�IVI�1�i
Licensee shall not assign this Lice�se Agreement nor s�ffer any use of the
Facilities other �han herein specified, nor sublet the Facilifies or ahy part thereof
without the written consent of Crty. If assigned per the written consent of the City,
Licensee agrees �o ensure that any assignee or su�lessee will comply with all
terms, pro�isians, covenants, and conditions of this License Agreement.
Assignment or subletting of #his License Agreement shall not relieve Licensee from
any of fts obligations under this L`rcense Agreement.
��. �1/�NT°S �� ���'�4ULi
The following events s�al! be deemed �o be e�ents of default by Licensee under
this License Agreement:
1) Licensee faifs to pay any installment of the rent when due or any other
paymer�t of reimbursement to City required hereunder;
2) Licensee attempts to assign #his contract without the prior written consent of
City;
3) Licensee shall vacate the use of over one�half of any bui�ding included in �he
Facilities, as described in Addendum A, or �acate the use of o�er one-half of
any por�ion of tY�e total Facilities described in Addendum A;
4) Licensee becomes insof�ent or mak�s a transfer in fraud of creditors, or
makes an assignment for the benefifi o� creditors; or
5} Licensee faiis #o comply with ar�y term, prov9sio� or co�enant of �his License
Agreement.
Page9of13
�z. ���.�i���ion�
Upor� the occurrence of ar�y such event af default of #he Agreement, City shall ha�e
fhe option to te�-minate this I�icense Agreement immediately. Licensee shall
�mmediately surrender the Facilities to City and if Licensee fa�1s fio do so, City may,
without prejudice to any remedy, enter upon and ta�e possession of the Facilities
and remove Licensee and any other person who may be occupying the F'acilities by
force i� necessary without being liable #or the prosecution or any cfaim of damages
#herefore, Licensee agrees #o pay to City on demand the amount of all loss and
damage which City may suffer by reason of such termination.
City may, as a result of default as described in Paragraph 2'I abo�e, and afi its
discretion, relet the ert�ire Facilities or relet any b�ilding or any portion of any
building of the Facilit�es that is determined by �he Ci�y not to be in substantial use
by the Lice�see and receive fhe rent therefore, and �icer�see agrees to pay to City
on demand any deficiency #hat may arise by reason of reletting. City agrees to use
all reasonable efforts to attemp� to release the Facilities. Licensee shall not be
entitled, under any circumstances, to any excess rental fees received by City as a
result of reletting and Licensee hereby waives any claim to such e�ccess renta�
amounts. �
No pursui� o# any remedy by City constitutes a forFeiture or waiver of any rent due to
City or of any damages accruing to City by reason of the violation of any of the
terms, pro�isions, and co�enants herein contained. No act or thing done by City or
�ts officers, agents or employees during the term of this License Agreement shall b�
deemed a�erminafiion of the Agreement or an acceptance of the surrender of the
Facilities, and no agreement to terminate this License Agreement or accept a
surrender of the Facili�i�s shall be �alid unless in writing signed by City. City's
acceptance of t�e payment of renfa! or other payments after the occurrence of a
default shall no� be construed as r�raiver of such default, unless City notifies
Licensee in wrjting. Any act by Ci�y to enforce one or more of the remedies herein
provided upon an e�ent of defauii shall not be deemed or construed to constitute a
waiver of such default or of City's right to enfo�-ee any such remedies with respec#
to such default or subsequent default.
Page 10 of 13
��. n�o�ri��s
All notices required or permitted under this License Agreemenfi may be given to a
par�y personally or by mail, addressed to such party at the address stafed below or
to such other address as one party may from time to �ime notify the other in writing.
If more than one Licensee is named in this con#ract, service vf any notice on any
one of t�e I�icer�sees shall be deemed service on aii Licensees, Any notice so gi�en
shall be deemed to have been received when deposited in the United States mail
so addressed with postage prepaid:
CIYY:
K�r�C Slaughter, Director of F'ubl�c EWents
Will Rogers Memoriai Center
3401 W. Lancaste�
For� Worth, Texas 76107
VIlitf� Copy io:
Sarah Fullenw�der
Assistant City P,ttorney
� 000 Throckmorton Street
Fvrt Worth Texas 7fi102
�IGENSEE;
International Arabian Horse Association, Region !X Champianship Shaw
Atin: Paul Kostial
3538 Granada Avenue
Dallas, Texas 75205
24. ���� A(�����V�P��
Thzs written instrument constitutes the entire Agreement by fhe parties herefio
concerning fhe license of the facifities and obliga�ions of the parties and any prior or
contemporaneous oral or written agreement which purports to vary from the terms
hereof, shafl be void, It is understood and agreed that all the provisions af this
License Agreement are applicable except where specifca��y modified by Addendum
A, in which case such Addendum shall apply.
�5. AtIIYEIV���Ni
This License Agreement cannot be modified or amended without the written
consenf of all the parties hereto and attached and made a part of this License
Agreement.
Page 11 of 13
26. SIJCC���OR� A�i�� �►S�IC��
This License Agr'eement shall be binding upon and insure .to the benefit of the
par�ies hereto and their re�pecti�e heirs, executors, administrators, legal
representatives, successors and, except as otherwise pro�ided in this contracfi,
their assigns.
2!. 1��h���
Venue shall be in the state courts located in Tarrant County, iexas or the Unifed
States District Court for the Northern Disfrict of Texas, Fort Worth Di�ision.
��. ���CE hdY,AJUR�
If the Facilities or any por�ion thereof shall be destrayed or damaged by fire or other
calamity so as to prevent the use ofi the Facilities for the purposes and during �he
periods specified in this License Agreement or if the use of the Facilities by
Lieensee shall be prevented by act of God, strike, lockout, material or labor
restri�tEon by any governmental authority, civil riot, f[ood, or any other like cause
beyond the control of the City, then this License Agreement sha{I terminate and
�icense� hereby waives any cla�m against City for darnages by reason of such
termination except that any unearned portion of the rent due hereunder shall
abafie, or if previously paid, shall be refunded by Gity to L.icensee.
�9. IfV��PEND�P�i CONi���ORINO PARYP��R�bl�'
The doctrine of respondeat superior shall not apply as between the Licensee and
City and nothing contained in thjs License Agreement shall be deemed to constitute
City and Licensee as partners or joinfi venturers with each other, nor shall the
Licensee be considered to be an agent, representative or employee of the City.
Licensee shall ha�e the exclusive control of and the right to control its employees
and the details of its opera�ion on the Facilities and shali be solely respons�ble for
the acts and omissior�s of its officers, agen�s, employees, confiractors ar�d
subcontractors.
30. ��1���1�11E�1�lTY
In case any one or more of the pro�isions contained in this License Agreement are
held to be invalid, illegal, or unenforceable in any respect, such invalidity, illega[ity,
or unenforceability shall not affect any other provision hereof and this License
Agreement shall be considered as if such invafid, illegal or unenforceable
provisions were never confiaine� herein.
Page I2 of 13
3� . �►�I�b�Rl�lf OF LI��iV���'S �►(s�Ni
�y executing fihis Licer+se Agreement, Licensee's agent affirms that Y�e or she is
authorszed by Licensee to execute this License Agreemen� and that all
representations made herein w�th regard �o Licensee's identity, address and legal
status {corporation, partnership, indi�idual, etc.) are t�ue and correcf.
E.XECUTED as af the date and year first above w�itten at Fort Worth, iarrant County,
Texas.
ATTESY:
fl { r -
g �'�',. ��,. �- -
�
�ity Secre#�fry �
By: b
� �
Contract Authorization
Appro�ed as to form and legali#y,
Da�id Yett, City Attorney
B ����
�u,� �����
�arah �FuIiienwider`
Assist �t City Attorney
INTERN�
;
.-
By,f'-,
CITY OF F�
:
.]
Manager
Approval Recommended:
By:/
Kirk N. Slaughfier
Director of Public E�ents
4NAL ARABIAN H�RSE ASS�CIATION
stia
� ��
,i �� � ari'tv G
I1 �L,� �n
e :V��J�:Y71'� �.G�n
Page 13 of 13
H
1Ni�I�IV�►T'IOR��4L �4�i4�1.�N H��S� �aS���I�TI�i�
��C�I�� IX �h1���I�C�SbIP �b�li�
�D���I�UI�Y A
C�NT���i NlinA��� -'� � ��_ i ��
�A�ILITI��
City agrees to license and provide to Licensee fhe foilowing facilities at the Will Rogers
Memorial Cer�ter �1NRMC) for �he contracted dates listed below:
'� . Y�i�R �003
a. June 7— Set Up
� Will Roaers Coliseum (including base dirt)
a Burnett Bu�ldinq
Includes all s�alls, Ve� Clinic, office areas, exercise area and ca�fle
pens if needed.
� R�chardsort�Bass Building
fncludes �!I �tai�s ONLY. No �cces� t� any �fiher are�� in
bu�ilding.
■ Charlie and Kit Moncrief Buildina
lncludes all portable stalls in stall area, W. R. Watt Arena, exercise
area, all meetings rooms and office areas.
� Livestock Barn 2 and 5how Arena
b. June S-- Mo�e In �eginning at 8:00 a.m, and continufng through June 9
� Will Roqers Coliseum
� Burnett Buildinq
fncludes all stafls, Vet Clinic, office areas, exercise area and cattle
pens if needed.
� Richardson-Bass B��Id�nq
Includes a!I �talls beginning at 8.00 a.m. Acce�s te Jahn �ustin
�rena, �ame� L. and �uni�� V�'e�� �lrenar �ror,�no�up�an
�xhibits Are�, C�burn �ovm, all a��ll�bl� meeting ��em� and
�ffice are�s �11�wed on{y afi�rer 2:00 p.m.
p Charlie and Kit Moncrief Buildinq
Includes stall area, W. R. Watt Arena, exercise area, all meefing
rooms ar�d office areas beginning a# 8:00 a.m.
a Livestock Barn 2 and Show Arena beg�nr�ing at 8.D0 a.m.
Page 1 of 15
c. Any li�estoc� arriving on show grounds prior to 8:00 a.m. Sunday, June 8,
2003 will be considered early arriva�s.
d. June 1Q — Move In
� Wii! Roqers Coliseum
� Burnett Buildinq
Incfudes all s�afrs, Vet Clir�ic, office areas, exercise area and cattle
pens if needed.
� Richardson�Bass Buildinq
Includes all sta[!s, John Jus#in Arena, James L. and �unice West
Rrena, �rown-Lupton Exhibits Area, Coburn Room, all available
meeting rooms and office areas.
� Charlie and Kit Moncrief Buildina
Includes ail portable stalls in stall area, VII. R. Watt Arena, exercise
area, all meeting rooms artd office areas.
■ Livestock Barns 2. 3, 4 and Show Arena
e, June 11 -- June 15 Show Dates
■ Will Roqers Goliseum
■ Burnett Buildina
Includes all stalls, Vet Clinic, office areas, exercise area and cattle
pens if needed.
� Richardson�Bass Buildina
Inc�udes all sialls, John Justin Arena, James L. and Eunice Wes�
Arena, Brown�Lup�an Exhibits Area, Coburn Room, afl a�ailable
meeting rooms and office areas.
� Charlie and Kit Moncrief Buildinp
Includes all portable stalls in sfall area, W, R. Watt Arena, exercise
area, all meeting rooms and office areas.
p Li�estoc� Barns 2, 3, 4 and Show Arena
f. .June '� 6— MoWe Out Must Be Completed by 5:00 p.m.
� Will Roae�-s Colise�m
■ Burnet# Buildina
includes all stalls, Vet Clinic, ofFice areas, exercise area and cattle
pens if needed.
� Richardson�Bass Buildinq
Includes a!I stalls, John Justin A�-erta, James L. and Eunice VIlest
Arena, Brown�Lupton �xhibits A�ea, Coburn Room, al[ availab[e
meeting rooms and office areas.
� Charlie and Kit Moncrief Buildir�q
Includes all portable stalls ir� stail area, W. R. Watt Arena, exercise
area, al1 meeting rooms and office areas.
� Li�estock Barns 2, 3, 4 and Snow Arena
Page 2 of 15
�. Y��� 20d�
a. June 5 — �et Up
� Will Roqers Coliseum (including base dirt)
� �urnett Buildinq
Includes a�l stails, Vet Clinic, office areas, exercise area and cattle
pens i� needed.
� Richardsond�ass �uilding
Includes �ll stalls BiV�lr. id� a��e�� t� any Afhe� ae��s in
bu'rfdinc�.
� Charlie and Kit Moncrief Buildinq
Inciudes all portable stal�s in stall area, W. R. Watt Arena, exercise
area, alj meetings rooms and office areas.
� Livestock Barn 2 and Show Arena
b. June 6— Move tn beginning at 5:00 a.m.
■ Will Roqers Coliseum
a Burnett Buildinq
fncludes all stalls, Vet Clinic, office areas, exercise area and cattle
pens if needed,
� RichardsonpBass Buildina
includes all s�alls beginning at 8:00 a.m. Ace��� to John Justin
�r°en�, Jam�s �. and €uniee 1dVes� �ren�, ��own��up�on
�xhibifis �rea, �abu�n Raam, �II ar�ailable meetin� room� �nd
e�'i�e ar�e�s alivw�ed only afte� 2:00 p.m.
� Charlie and Kit Moncr�ef Buildirtq
Includes stall area, V11. R. Watt Arena, exercise area, a�l mee#ing
rooms and office areas beginning at 8:�0 a.m.
� Livestock Barn 2 and 5how Are�ta beginning at 8:OQ a.m.
c. Any livestock arriving on show grounds prior to 8:00 a.m. Sunday, June 6,
2004 will be Gonsidered early arri�als.
d. June 7— Move fn
■ Will Ro4ers Caliseum
� Burnett Buildina
Includes all stalls, Vet Clinic, office areas, exercise area and catt[e
pens if needed.
■ Richardson�Bass Buildinq
lncludes all stalls, John Justin Arena, James L. and Eunice We�t
Arena, �rown-Lupton Exhibits Area, Coburn Room, all a�ailable
meeting rooms and of�ice areas.
� Charlie and Ki� Moncrief Buildinq
Includes all porkable stalls in stall area, W. R. Watt Arena, exercise
area, all meeting rooms and office areas.
a Livesfock Barns 2, 3. 4 and Show Arena
Paga 3 of 15
e. June 8—.lune 13 Shaw Dafies
� Will RoQers CoiEseum
■ Burnett Buildinq
Includes all stalls, Ve� Clinic, office areas, exercise area and cattle
pens if needed.
Q Richardson-Bass Buildinq
Includes a[f stalls, John Justin Arena, James �. and Eunice Vllest
Arena, grown��upton �.xhibits Area, Coburn Room, all availabfe
meeting rooms and office areas.
� Charlie and Kit Moncrief �uilding
Inc�udes all portable stalls in s#all area, W. R. Watt Arena, exercise
area, alf ineeting rooms and office areas.
■ Li�estock Barns 2, 3, 4 and Show Arena
f. June 14 �- Mo�e Out Must Be Completed by �:00 p.m.
� Will Roaers Coiiseum
� Burnett Buildinq
Includes all stalls, Vet Clinlc, office areas, exerc�se area a�d cattle
perts if needed.
� Richardson��ass Buildinq.
Includes all s�alls, John Justin Arena, James L. and Eunice We�t
Arena, Brown-Lupton Exhibits Area, Coburn Room, alj avaifable
meeting rooms and office area�.
� Charlie and Kit Moncrief Buildinq
Includes all por#able stalls in s�all area, W. R. Watt Arena, exerczse
area, afi meeting rooms and office areas.
■ Livestock Barns 2, 3, 4 and 5how .�rena
3. Y�i�€� 200�
a. June 11 — Se� Up
� Will Roqers Coliseum (including base dirt) .
d Burnett Buildinq
�ncludes all sfialls, Vet Clinic, office areas, exercise area and cattle
pens if needed.
� Richardson��ass Buildinq
Ineludes �I! ���Ils OI��Y, N� �eces� t� �ny ��he�° are�� in
buiidin�.
n Chariie ar�d Kit Moncrief Buildinq
Includes alf portable stalls in stall area, W. R. Watt Arena, exercise
area, al� meetings rooms and office areas.
� Li�estock Barn 2 and Show Arena
Page 4 of 15
b. June �2 — Mo�e In beginning at 8:00 a.m.
� Will Roqers Coliseum
■ �urnett �uildinq
Includes all stalls, Vet Clinic, office areas, exercise area and cattle
pens if needed.
� RichardsondBass Buildinq
lncludes all s�alls beginning at 8:00 a.m. ���ess to Jahn Ju��iin
Ar�na, ��mes �. and �uni�e W�st Ar�ena, �r�owno�up�on
�xhibi#s A�ea, Caburn ��om, al� a�ailabl� meeting rA�m� and
o�ie� ar�a� allvw►eci only aite� 2:00 p.m.
� C�arlie and Kit Moncrief Buildinq,
lnc�udes stall area, W. R. Watt Arena, exercise area, all meeting
rooms and o#fice areas beginning at 8:00 a.m.
� Livestock Barn 2 and Show Arena begirtning at 8:00 a.m.
c. Any lives�ock arr�ving on show grounds prior to 5:00 a.m. Sunday, June 12,
2005 will be cons�dered early arrivals.
d. June � 3— Move In
� Will Roqers Co{iseum
� Burnett Buildinq
Includes ail stalls, Vet Clinic, office areas, exercise area and cattle
pens if needed.
■ Richardson�Bass Buiidina
Includes all stalls, John Justin Arena, James L. and Eunice Wesfi
Arena, Brown-L�pton Exhibifs Area, Coburn Room, aS! available
meefing rooms and office areas.
� Charlie and Kit Moncrief Buildznq
Includes all portable stalls in stall area, W. R. Waft Arena, exercise
area, all meeting rooms and office areas.
■ Livestock Barns 2, 3. 4 and Show Arena
e. June 14--June 19 Show Dates
� Wiil Ropers Coliseum
n Burnett Buildinq
Inciudes all stalls, Vet Cl�nic, office areas, exercise area and cattle
pens ifi needed,
� Richardson��ass Buildina
lnc�udes alf sialls, John J�stin Arena, James �. and Eunice West
Arena, Brown-Lupton Exhibits Area, Coburn Room, all available
meeting rooms and office areas.
� Char�ie and Kit Moncri�f Bui[dinq
Includes al( portable stalls in sta�l area, W. R. Watt Arena, exercise
area, all meeting rooms and office areas.
� Livestock Barns 2, 3. 4 and 5how Arena
Page S of 15
f. June 20 — Move Out Must Be Completed by 5:0� p.m.
� Will Roqers Coliseum,
� Burnett Buildinq
Inciudes a�l stalls, Vet Gii�ic, office areas, exercise area and cattle
pens if needed.
� Richardson�Bass Buildina
Includes all stalls, John Justin Arena, James L. and �unice Vllest
A�ena, �rown�Lupton Exhibits Area, Coburn Room, all available
meeting rooms and office areas.
� Charlie and Kit Moncrief Building.
includes all portabfe stalls in stall area, W. R. Watt Arena, exercise
area, all meeting rooms and office areas.
� Livestock Barns 2, 3, 4 and Show Arena
4. l���e� �006
a. June 10 — Set Up
� Will Roaers Coliseum (including base dirt)
� �urnett @uildinq
Incfudes all stalls, Vet Clinic, office areas, exercise area and cattle
pens if needed.
■ Richardson�Bass Buildinq
In�lud�� all s��lls �I�LY. No �ccess tv any ofiher ar��� in
building.
� Charlie and Kit Moncrief Buildinq
Inciudes all portable stalls in stal4 area, W. R. Watt Arena, exercise
area, all meetings rooms and office areas.
� Livestack Barn 2 and Show Arena
b. June 11 — Move In beginning at 8:OQ a.m,
d Will Ropers Coliseum
� �urnett �uildinq
lncludes aif stalls, Vet Clinic, offce areas, exercise a�-ea and cafitle
pens if needed.
� Richardson�Bass Buildinq
Includes aiS stalls beginn�ng at 8.00 a.m. ���e�� io John Ju��in
�ena, James �. and Euni�e �lest Arena, �ro�+n-�up��n
��chibi�s Area, �obuen Room, �fi adaE[able mee�ing room� �nd
af�i�� areas allo�ed vn1� afte� 2:00 p.m.
� Charlie and Kit Moncrief Buildinq
Ineludes stall area, W. R. Watt Arena, exercise area, all meeting
rooms and affice areas beginning at 8:00 a.m.
� Livestock Barn 2 and S1�ow Arena beginning at 8:�0 a.m.
Page 6 af 15
c. Any livestock arrivi�g on show grounds prior to 8:00 a.m. Sunday, June 11,
2006 w'rll be considered early arri�als.
d, June 12 — Mo�e In
� Will Roqers Cofiseum
� �urnett Buiidinq
Includes all stalls, Vet Clinic, office areas, exercise area and cattle
pens if needed.
� Richardson�E3ass Buildirtq
Includes all stalls, John Justin Arena, James L. and �unice Wesf
Arena, Browr�-Lup�on Exhibits Area, Coburn Room, al� a�ailable
meeting rooms and office areas.
■ Charlie and Kit Moncrief Buildin�
Includes all portable stalls in stall area, W. R. Watt Arena, exercise
area, aff ineeting rooms and office areas.
� Livestock Ba�ns 2, 3. 4 and Show Arena
e. June 13 —.�une 18 Show Dates
� Will Roaers Co�iseum
� Burnett �uildinq
Includes all stalls, Vet Clinic, offfce areas, exercise area and eattfe
pens if needed.
� Richardson��3ass Build�na
Inciudes al� stalfs, Johr� Justin Arena, James L, and Eunice West
Arena, Brown�Luptan Exhibits Area, Coburn Room, all available
meeting rooms and office areas.
� Charlie and Kit Moncrief Buildina
Includes aIl portable stalfs in s�all area, W. R. Watt Arena, exercise
area, all meeting rooms and office areas.
� Livestock Barns 2, 3. 4 and Show Arena
f. June 19 — Move Out Must Be Gomple�ed by 5:00 p.m.
� Wii� RoQe�s Coliseum
� Burnett �uildina
Includes all sialls, Vet Clinic, office areas, exercise area and cattle
pens if needed.
� Richardson-�ass Buildinq
Includes all s�alls, John Justin Arena, James L. and �unice West
Arena, Brown�f�upton Exhibits Area, Coburn f�oom, ail available
meeting rooms and office areas.
� Charlie and Kit Moncrief �uildinq
Includes all portable stalls in stall area, W. R. Watt Arena, �xercise
area, all meeting rooms and office areas.
� Li�esfock Barns 2. 3. 4 and Show Arena
Page 7 of 15
5. Y��eR 2007
a. June 9— Sefi Up
� Will �oqers Coliseum (including base dirt}
■ B�rnett Buildinq
jncludes all stalls, Vet Clinic, office areas, exercise area and catt�e
pens if needed.
� Richardson-�ass Buildinq
ln�fude� all sf�ll� �R��Y. Na ���es� t� any o�her �rea� in
buiid[ng.
� Chariie and Kit Moncrief �uildinq
Includes aSl portable stalls in stall area, W. R. Watt Arena, exercise
area, all meetings rooms and office areas.
� Li�estock �arn 2 and Show Arena
b. J�ne 10 -- Mo�e In beginning at 8:0� a.m.
� Wiil Roqers Coliseum
Fl Burnett Buildinq
Includes all stalls, Vet Clinic, office ar�as, exercise area and cattle
pens if needed.
� Richardson-Bass Buifdinq
Includes all stalls beginning at 8:00 a.m. Ac�ess �o �ohn.Jusfiin
d�°�na, �f�me� L. and Eunice 1�9S�st ���na, �r�v�n�Lupton
�xhifoits �rea, C�burn �oom, �II ad�'rlable mee�ing roAms and
af#ice areas allowed on�� a�e�° �:�0 p.rn. �
� Charfie and Kit Moncrief Buildin�,
Incl�des stall area, W. R. Watt Arena, exercise area, all meeting
rooms and office areas beginning at 5:00 a.m.
Q Livestock Barn 2 and Show Arena beginning at 5;00 a.m.
c. Any l�vestock arrivir�g on show g�ounds prior to 8:00 a.m. Sunday, June �0,
2�07 wilt be considered early arri�als.
d. June 91 — Mo�e In
■ Will Roqers Co[iseum
■ Burnett Buildinq
Includes all stalls, Vet Clinic, office areas, exercise area and cattle
pens if needed.
� Rrchardson-�ass Buildinq
Includes all stalls, John ,lustin Arer�a, James L. and Eunice West
Rrena, Brown�Lupton Exhibits Area, Cohurn Room, all available
meet�ng rooms a�d office areas.
n Chariie and Kit Mor�crief �uiidinq
Includes all portabie stalls in stali area, W. R. Wafi Arena, exercise
area, a�l meeting rooms and office areas.
p Livestock Barns 2, 3, 4 and Show Arena
Page 8 af 1S
e, June 12 —�fune 17 Show Dates
� Will Roqers Cofiseum
� Burr�ett Buildinq
Inc�udes a�l stails, Vet Clinic, office areas, exercise area and cattle
pens if needed.
� Richardso���ass Buildinq
Includes ail stalls, John Justin Arena, James L. and Eunice West
Arena, Brown�L�pton Exhibits Area, Coburn Room, all available
meeting rooms and office areas.
� Charlie and Kit Moncrief Buildinq
Includes aIl portable stalls in stall area, W. R. Watt Arena, exercise
area, all meeting rooms and affice areas.
� Livestock �arns 2. 3. 4 and Show Arena
f. June 18 — Move Out Must Be Completed by 5:D0 p.m.
� Will Roaers Coliseum
� Burnett �uildina
Includes aIl stalls, Vefi Clinic, office areas, exercise area and cattle
pens if needed,
� Richardson-�ass �uildinq
Includes afl stalls, John Justin Arena, James L. and Eunice Wesfi
Arena, Brown-Lupton Exhibits Area, Coburn Room, all a�ailable
meeting rooms and office areas.
� Charlie and Kit Moncrief �uildir�q
Includes all portable stalls in staif area, W. R. Watt Arena, exercise
area, a�[ meeting �-ooms and office areas.
6 L�vestocf� Barns 2, 3, 4 and Show Arena
R�Ni�1L ��1i� �Cb���IL�
For rental of the �aGilities and ser�ices used pUrsuant to this Agreement for the years
2003 through 2007, City agrees #o license and Licensee agrees to pay the rates for use
of fhe �acilities at the Wil� Rogers Memorial Center (VIIRMC) for the contracted dates
listed below:
1. YEARS 2003 through 2Q07
a, 1Nill Rogers Cofiseum
•$50C} � Per Mo�e In or Move Out Day (No heat or air}
•$9D0 -� Per Exercise Day (12 �ours climate contro�led)
•$1,500 � Per Show Day (All show hours climate controlled}
Page 9 of 15
b. Burnet# �uilding S#alls
�$40 � per stall used in years 2003 through and including 2006
�$45 — per stafl used in 2007
��he�e w+ill be a$��.00 per �tall per day e�r�ly mave�in fee #v� e�efn
s�all occupied prier ta �:00 a.m. an �he �irst meve��n da� �# ea�h
respeetive year con�rac�red.
c. John Justin Arena
•$250 - Per Mo�e In or Move Out Day (No hea� or air}
�$500 � Per �xercise Day (12 hours climate controlled)
�$800 � Per Show Day (All show hours climate controlled)
d. James L. & Eunice West Arena
�$150 Per Mo�e !n or Move Out !]ay (No heat or air)
�$600 Per Show or Sa1e Day tAll showlsale hours climate controlled}
e. Brown-Lupton Exhibits Area
•$100 - Per Move In or Move Out Day (No hea# or air]
�$300 e Per Show Day (All show hours clima�e co�trolled)
t. Richardson-Bass Building S�ails
o$40 d Per stall used in years 2D03 through and includ�ng 2006
�$45 — Per s#all used in 2��7
• ihere �n+ill be a$1�.00 per s���l pe� day ear�ly m��e-in fee f�r �a�h
stall ���upied prior �co �:00 �.m. on the '�irst m�v��in day Af each
respectide y�ar eor��rac�ed.
g. Moncrief Building Por�able Stall�
� $45 -� per stall used
� There r�+ill b� a$1�.00 per ��all per d�y early movedin fiee for e��h
�4�1� a��upied prior t� �:00 �.m. en the fi��� m�ve�in day �f ea�h
respe�ti�e year can�rae�ed.
h. W, R. I�Ilatt Arena
•$250 � Per Move� In or Move Qut Day {No heat ar air)
�$500 - Per �xercise Day (12 hou�s climate controlled)
�$1,OQ0 - Per Show Day {All show ho�rs climate contro�led)
i. Li�estock Barn 2, 3, and 4
•$15D � Per Move In or Mo�e Out Day
� $350 — Per Show.Day -
Page ] 0 of 1.5
j. Show Arena
�$100 d Per Move In or Mo�e Ouf Day
• $350 — Per Show Day
k. Portable Stalls
� Licensee mus# rent portable stalls directly from City or City's cUrrent
confract vendor. �
d Licensee will pay for all portable stalls ordered whe#her used or un�ased
at the current contrac#ed rate. Licensee agrees and understands that
City has a curren� contract for po�table stalls at the price of $47 per stai!
fhrough Jufy 9, 2006. Licensee unders�ands and agrees that if for any
reason the contractor defaufts on fhe License Agreement wi�h Cifiy,
L.icensee agrees to pay fhe cost per stall charged to City by
replacement �endor. City agrees #o use its best effort to obtair� the
�owest market price available from replacement vendor to pro�ide
portab�e stalls.
� Licensee must use and pay re�tal for all permanent stalls prior fo
occUpying por�able stalis.
I. In order to establish actual rental fees for each facility, Licer�see will submit
to City fn writing t�eir confirmation of intent to license t�e facilities and their
intended use of each facility (i.e. move-in, show, etc.} over �he contracted
dates by no later fihan April 15t of each respecti�e licensed year. Licensee
unders�ands that the License Agreement ierms will be for #he exact same
number of faci[ities lisfed in Addendum A and the Licensee's intent to
license fihe facil�ties and to establish the use and respecti�e rental fees of
each fiacility. Any reduction or addition to the number of facilifies lis#ed in
Addendum A must be mutually agreed upon between the L.icensee and
City.
�AYMI�R�Y ��H���L�
9 . YEAR 20�3
Payment schedule for the year 2003 shall be as fol[ows:
a. Licensee shall pay a$10,000 partial facility rental payment by no later fhan
May 'f , 2�03.
b. Licensee shall pay in full any remaining balance owed within 30 days after
receipt of final charges invoice following the conclusion of the show,
Page 11 of 15
2. YEARS 2004 throuqh 2007:
a. Licensee shail pay a$5,000 partial facility rental payment by no later than
March 1 st of each licensed year.
b. Licensee shall pay a$5,000 partial faciliiy� rental paymenfi by no la�er than
May 1 st of each licensed year.
c. Licensee shall pay in full any remaining balance owed wifihin 30 days after
receipt of final�charges invoice #ollowing the conclusion of the show.
�I�f��/�L Ii���N�111�
Subject to the ferms of this section, City agrees fio apply a Twenty�Five Thousand
($25,000) Aolfar credit against Licensee's invoice for� fiinal charges upon
conclusion of each Annual Event.
However, if the total annuaf rentai paymenfi for building usage by Licensee #'alls
below �wenty-Se�en Thousand ($27,000) Dollars, the annual credit of Twenty
�i�e Thousand {$25,UU0) Doliars wi11 be reduced by an amount equal #o the
amount ofi #he rental payment below Twenty-Seven Thousand {$27,00�) Dollars.
Rates will be ca[culated at the rates in effect through Septerrlber 30, 2001.
In addition to the terms and conditions in Paragraph 14 of the License Agreement,
Licensee agrees to #he following:
S�C��IiY
1. A� the Licensee's expense, off dufiy Gity of Fort Worth police officers are
required to work each eve�t. The number of officers and number of ho�rs
worl�ed are to be negotia�ed by Licensee and �he Fort Worth Police
Depar�ment with 'final approval from the Director of pub3ic ��ents or his
designee by no later than ten �10} days prior to first move in dafie of each
year contrac�ed.
2. Licertsee will pay the entire off-duty Ci#y of Fort Worth police invoice by
individ�al checks and de�iver to the supervisor in charge by no later than
�.�0 p.m. on Monday following the conclusiort of each show contracted. A
eopy of the invoice will be submitted to City,
3. Upon the conclusion of each show contracted, City agrees �o apply a credit
against Licensee's final invoice equai to 50%, but not to exceed $7,500,
toward the cost for off-duty Ci�y of Fort Worth Police.
Page 12 of 15
,���IiI�I�L�� �1C�N�� ��R I�II�i�I�Y f�Rft�IS,
1. SHAVIN�S
City retain� exclusive rights for the sale of al! shavings at the prevailing
rate. Shavings tn bags may not be brought onto show gro�nds by Licensee
or any even� participants.
Licensee andlor any exhibitor who brings sha�ings into show grounds or
faci��t�es without the written consent ofi City a�ndlor in direct co�flict with the
exclusive rights of City, wiil be fined $5.00 per bag o� shavings based on
�he equivalent of a 3'/2 cubic foot bag. The total fine amount will be at the
sole discret�on of the Director of Pub�ic �vents ar his desig�ee.
2. COMMERCIAL EXHIBITORNENDOR S�AGE
Licensee will be in�oiced $35.00 per designated inside commercia!
exhibitor space and $'f 00A� per designated outside commerc�al exhibitor
space �or use by appro�ed commercial exhibi#ars. This fee dQes not apply
�o commercial exhibitors loca�ed in a designated "exhibits halllfacility"
rented by Licensee for use by commercial exhibitors. City will not provide
any tables andlor chairs for use by commercial exhibitors.
Any use of vutside exhibit space must be ag�eed upon by Licensee and
City prior fia May 'i st in each I�censed year.
3. CI�EAN-UP
� City wil! ciean arena seating areas once daity prior to sfar# of each show
da#e contracted.
■ City �rvill clean the main aisles of contracted livestock facilities daily.
a' Licensee wili be invoiced at the prevailing hou�ly rate for all labor
performed to include dirt work, watering and finaf cleanup of facility
grounds.
Page 13 of 15
4. SOUND SYSTEM
� There is no charge ta Licensee fo� use of the sound system owned by
City, as it exists at the execution o�F this Agreement.
� Licer�see wili be invoiced fhe prevaifing rate at the discretion of the
Director of Public Even#s for a WRMC stagehand to set up, monitor and
secure sound equipment daily when it is needed for show activity.
� In the event City is �anable to furnish sufficient W�MC stagehand5 to
work e�en�s that use staging, lights or amplifed sound, Licensee must
contract with and pay for IAiS� Local 9�6 Union Stagehands to
pro�ide addi�ionaf stagehand services. Prior to �he use of any union
labor, a�epresentati�e of Licensee will be consulted as to �he number
of hours and rate per hour.
� City will provide barn paging as required in all contracted areas.
5. TRAIL�RIRV PARKING
� Licensee may use any avai�able space for trailer parking as designated
by #he Director of Public Events or his designee.
� At the discretion of the Director of Public �vents or his designee, RV
spaces will be provided as available and will be �nvoiced fo Licensee
andlor Licensee"s exhibifiors at the pre�ailing rate.
6. ADDlTI�NAL TERMS
� Any matters that are no# herein expressly provided for shall be left to
negotiation between the Direcfor of Public �vents or his designee and
the Show Manager of the lnternationai Arabian Horse Association
region IX Championship Show or hislher designated representative.
p All payments shall be made wi�hin 30 days after receipt of final charges
invoice following �he conclusion of each show licensed, payable to the
City of Fork Warth at the office of the Director of Pubic Even#s or his
designee at Will Rog�rs Memo�ial Center.
Page 14 of 15
7. AMENDMENTS
Licensee and Ci�y agree to promptly execufie an amendment(s) to this
License Agreement in order to spell out any additional terms agreed to
between the Licensee and City. Failure of the Licensee andlor City to
execute such Amendment upon request shall be considered an event of
default and this License Agreement may be terminated at the option of the
requesting party. No amendment or additional terms shall be efFective
unless ii is in wrifing and signed by both parties hereto after the effecti�e
date of this agreement.
EX�CUTED as of the date and year first above written at Fort Wo�th, Tarrant County,
Texas.
ATTEST:
�
CITY O� FOR �RTH
�y: G,.ar 1
e ani g
ssi an it anager
Approval Recommended;
By. � .
`rKir�c N. Slaughter
Director of Public Events
i .
�
gy; � i '!.1''',� ..-
,
' City Secre�ary
� d' .
_ . � .a.'.c,�, --
By: �'1�� ��` � �'°�-�.��c�
Contract Authorizat�on
Appro�ed as to form and legality:
David Yett, City Attorney
B �Q-�i M/f ,��[.Gt�.�`
Sarah Fu enwider
Assis City Attorney
INT�RNAiIONA� ARABIAN H�RSE ASSOCIATION
REC X Ci�AMPI NS IP
By
�� ,
ui Kostial
Page 15 of 15