HomeMy WebLinkAboutContract 31681-A2 �;ITY SECRETAr ,,
SECOND RENEWAL OF CITY SECRETARY CONTRACT NO. 31681
MANAGEMENT CONTRACT WITH
2 TENNIS.NET, INC.
STATE OF TEXAS
KNOW ALL PERSONS BY THESE PRESENTS:
COUNTY OF TARRANT
This FIRST RENEWAL OF CITY SECRETARY CONTRACT NO. 31681
("RENEWAL AGREEMENT") is made and entered into by and between THE CITY OF FORT
WORTH ("CITY"), a home rule municipal corporation situated in Tarrant, Denton, Parker, and
Wise Counties acting by and through its duly authorized Assistant City Manager, and
2 tennis.net, Inc. ("CONTRACTOR") acting by and through its duly authorized representative
WHEREAS, the CITY and CONTRACTOR, made and entered into City of Fort Worth
City Secretary Contract No. 31681, ("CONTRACT"), which was authorized by the City Council
by M&C C-20641 on the fifth day of April, 2005; and
WHEREAS, the CONTRACT involves Management Services; and
WHEREAS, the initial term of the contract began on April 15, 2005 and ended on April
14, 2008; and
WHEREAS, in M&C C-20641 the City Council authorized two consecutive one-year
renewal terms; and
WHEREAS, the first one-year renewal term of the contract began on April 15, 2008 and
ended on April 14, 2009; and
WHEREAS, CITY and CONTRACTOR wish to renew this CONTRACT for the second
one-year renewal.
NOW, THEREFORE, the CITY and the CONTRACTOR agree to renew and extend the
CONTRACT for the second renewal term as follows:
1. All terms and provisions of the original CONTRACT between the CITY and the
CONTRACTOR shall remain in full force and effect except as, specifalix_am
herein. jFACIAL RECORD
Second Amendment to Contract No. 31681 ' ciTYSECRETARY R
Page 1 of 2 ;T.WORTH,TX E
E �
2. Section 3, "TERM," of the CONTRACT is hereby amended to read as follows:
(1) Except as provided for in subparagraph (2) below, this contract is hereby renewed
for a second-year term beginning on April 15, 2009 and ending on April 14, 2010 (the
"renewal term"). As used herein, the term "Contract Year" shall mean a period
beginning on April 1 of each year and ending on March 31 of the following year.
(2) During the renewal term, either party may terminate this contract for any reason
by giving the other party at least six (6) months advance written notice of the intent to
terminate.
(3) The City reserves the right to audit both revenues and expenses affiliated with the
contractors operation. This is inclusive of pro shop operations and net profits for any
special events conducted.
IN WITNESS WHEREOF, the parties hereto have executed this agreement this "l+�day of
' 2009.
ATTEST: CITY OF FORT WORTH
By: ,.
City Secretary Charl iels
Assistant City Manager
APPROVED AS TO FORM CONSULTANT:
2 tennis.net, Inc.
By:
Assistant ity Atto ey Name: Thomas Buell
! Title: President
6629 Crooked Stick Dr.
Fort Worth, Texas76132
M&C: C-20641
Second Renewal of Contract No. 31681 *�F � %� -'(CORD ,M
Page 2 of 2 :::f! '±/ {;�'i', �((
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M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTI
COUNCIL ACTION: Approved As Amended on 4/5/2005
DATE: 4/5/2005 REFERENCE NO.: LOG NAME: 8081 MCLELAND
CODE: C TYPE: NON-CONSENT PUBLIC NO
NO
SUBJECT: Authorization to Execute Contract with 2Tennis.Net Corporation for Management of
Operations at McLeland Tennis Center
RECOMMENDATION:
It is recommended that the City Council:
1) Authorize the City Manager to execute a contract with 2tennis.net Corporation for management of
the operations McLeland Tennis Center; and
2),' hat the term of the contract be for three years, with options to renew for two additional one year
periods by mutual written consent of both parties.
DISCUSSION:
At the expiration of the previous contract on December 31, 2004, the Parks and Community Service:
Department staff assumed operational control of the McLeland Tennis Center. During this interim
period, court lights have been repaired, courts resurfaced and a new alarm system installed.
In January 2005, a Request for Proposal (RFP) was issued to prospective bidders to provide the
management and operation of the McLeland Tennis Center. The RFP was placed in the Commerice
Recorder and was advertised from January 3, 2005 to January 27, 2005; two proposals were
received. A Committee consisting of the City staff, the Youth Sports Council Executive Director and
the Fort Worth Independent School District, Associate Athletic Director, evaluated the
proposals. Using the criteria outlined in the RFP staff determined that 2tennis.net Corporation best
met the needs of the City to manage the tennis operations at McLeland Tennis Center.
The terms of the contract provide for the contractor to assume all personnel costs related to the day-
to-day operations and retain all revenues generated at the facility. A written request and approval
must be obtained from the Parks and Community Services Department Director prior to an increase
in court fees. In addition, the contractor would pay the City $500 or 20% of the annual net revenue,
whichever is less, for the first year and $1,000 per year for the second and third years.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=3679&councildate=4/5/2005 4/10/2009
M&C Review Page 2 of 2
The terms of the contract also require the contractor to provide insurance coverage, keep adequate
books and records, provide tennis lessons, clinics, leagues, summer day camp instruction and
tournaments. The City will be responsible for utilities, replacement and maintenance of nets and
windscreens and the external grounds of the McLeland Tennis Center. The City is also responsible
for player credits by the Fort Worth Independent School District, of up to $4,000 per year.
The McLeland Tennis Center is located in Council District 9 and serves the entire City.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as
appropriated, of the General Fund. The Parks and Community Services Department will be
responsible for the collection of funds due to the City under this contract.
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01466855 0809081 $500.00 GG01 539120. 0808041 $4000.00
Submitted for City Manager's Office by: Libby Watson (6140)
Originating Department Head: Randle Harwood (871-5704)
Additional Information Contact: Mark Woolsey (871-5714)
ATTACHMENTS
McLeland Tennis Center Contract 2005.doc
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=3679&councildate=4/5/2005 4/10/2009