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Home My WebLink AboutContract 28679� Federal Pass T�trough Grant Fuuds CFDA #20.604 ❑ State Grant �unds , � � ; � Misc. Contract Number: 583�k`6140 Charge Number: (03} �4-OS-AI-CJ PIN: 17Sb000S286018 TEXAS TRAFFIC SAF�TY PROGRA1Vi GRANT AGREE1�YEltTT THE STATE OF T�XAS *'� C;I�Y ��:F�E��I�Y��,? �] C;C��li�w��ai;�r 1� e . _. �)� 1�.� T� couriTY o� T�vis *� THIS AGREEMENT IS MADE BY and between the State af Texas, acting by and through t�$ Texas Depa,rtment of Transportation, hereinafter called the Department, and the Citv of Fort �Vort�, hereinafter calZed t�e Subgr�tee, and becomes effecti�re when fully exeeuted by both parties. For the purpose of this agreement, the Subgrantee� i� designated as a IocaI government ALITHORITY: Te�as Transportation Code, Chapter 7'23, ti�e Traffic Safety Act.af 1967, and t�te Highway Safety Pla� for the fo�lowing �iscal Year(s) 2003 — 2004. WITNESSETH Yroject Title: Click it ar Ticket {C10T) Selective Traffic E�farcement Pragram (STEP) Brief Project I?eseripfion: To conduct an occupant prot�ction enforcement effort covering a iwo-week period including Memorial D�y and another a two-weBk period including Thanksgiving. ,A GREEIVIENT Grant Period: The Grant heco�nes effective on May I, 2003, at' an the date of final si�ature, whic�ever is later, wd ends on December 31, 2003. l�aximum Amount E1ig'rble iar Re�imb�ursement: $1_ 7.400 . Cost itzcurred after the end of a$scai year eannot be reimbutsed witl�out prior written approval fram the Depariment, {See also Articie 3, Limltst�o�n of Liability, in ihe 5tandard Provisians} Fro�ect Y�ar: �003 Estimated Budget: Labor Other Direct Cost Indirect/F&A Cost TOTAL Yroject Ycsrr �4U4 �stimated Budget: TxDOT $ 8,148 352 0 � 8,500 Labor Other Dirert Cast Indirec#IF&A Cost TOTAL $ $ TxDOT 8,1"10 330 0 8,500 State/LocaUOther p 0 0 0 State/Local/Other 0 D 0 0 Yra�ram Income a 0 0 a Program Income D 0 0 0 In addition to the Standard Provisions of the Agreement t�at follow, the following attachments are incorparated as inciicated as a part of the Grant Agreem�i: � Attac�ment A, ProjeCt Descript�qn � Attac�ment B, Project Budget � Attac�nent C, Standard Assurances � Attac}�ment D, Debarment Certiflcation ❑ Attach�nent E, I.obbyizig Certifica.�ion {required ifamount payable is $104,OOQ or more) ❑ Attac�unent F, Child 8upport St�tement �i� ' �l�i'�� .. . .�� I.'; t�:��4ffl�. ll2jy- Pnrro 1 nf lfl Tvr](]7"T+'ns�� 7l17i_rint /rrn� 2/?!1/713f1?1 0 Charge Number: IN WITNESS WHEREOF, THE PARTTES HAVE EXECUTED DUPLTCATE COUNTERPARTS TO EFFECTUATE THIS AGREEMENT. THE SIIBGiZAI�TTEE The Citv of Fort Worth [Legal Name of Agency] By�; _..--� - �_- - /t�uthozized Signahue] , - - ' � ' , . �.�- y � [Name and Title� � Date I r _ i = i 0 � � \p, � , � ,� �� ¢ AT�ST: ' ' , =' 4.lG.1�l � � ' � � �� [Signature] � � !!? `� �� F � ,. . sn � �� [Name and Title� Under suthority of Ordinance ar Resolution Number (for local governments): C ' I �� 71 �1�� Mailin� Addresses S For the purpose of this agreement, the follawing addresses shall be used to mail all reqUired notices, reports, claims, and correspondence. (NOTE: For warrants (checks}, the address indicated by the mail code, last three digits flf the PIN on page 1, shall6e used. I£ that address is not appropriate for warrants, please change the mail code accordingIy and notify T�cDOT of any changes.}: For Subgrantec: Name: Kea Ulricl�son Title: Lieutenant Organization: Fort Warth Police Department Address:1100 Nashville Fort Worth, TX 76105 Phone: (817) 87I-7113 Fax: ($17) 871-7118 E-mail: Ken.Uirickson(cr�fortworth�ov.or� Texas Tra�c Safety Prograrn Grant Agreernent Page 2 of 10 THE STATE OF TEXAS Executed by aud approved for the Texas Transportation Commission far the puapase and effect of activating and/or carrying nut orders, es#ablished policies or work programs appxoved az�d authorized by the Texas Transportatian Commission� �, .� � � 4 �t ��' , � .�y .. �� _�. ��i District En eer Texas Dep nt of Transportatian � Date � . � "�3 By -- Director, Tzaf�ic Operations Division Date For Texas Department af Transportation: ivls. Jackie Carter Traffic Safety Program Admiinistrator - Texas De�artment af Transporta�ion PU Box bS68 Fort Worth, TX 76115-6868 (Sli} 3'�0-6618 (Sii} 3'�0-6q0i � ; ��ln�� ^'�44:7 ,��'rvp�4�A4P � .�cart[a�dot.state.tx.us - , , , II TxDOT Form 20 �-ay�� :�1��3l� . � � STANDARD PROVISIONS A,RTICLE 1. RESPONSTBILTTIES OF THE PARTIES The Subgrantee shall undertake and complete tb.e proj�ct as described in Attacliment A, Approved Project Description, and in accorda�zce with all terrns and conditions included hereinafter. The Depaxk�naent shall provide assistance as appzopziate and as specified in said Attachrnent A. ARTICLE 2. COMPENSATION A. Tk�e metk�od af payment for this agreement will be based on actual casts incurred up to and not to exceed t�e liu�its speciiied in Attachrnent B, Approved Project Budget. The amount i,ncluded in� tk�e project budget will be deemed to be an estzmate only and a higher amount can be reunbursed, subject to the conditions specz�ed in paragraph B hereunder. If Attachxnent B, Approved Project Budget, specifies that casts are based on a specific rate, per-unit eost, or ofher method of payment, reimbursement will be based an the specified msthod. B. All payznents xnade hereunder will be made in accordance with Attachment B, Appro�ved 1'roject Budge#. The Subgrantee's expenditures may aot exceed any budget category iza khe Approved Project Budget by an amount greater than 5% of the total reimhursable amount of the budget without a written agreement az3nendment_ Hawevez, the Subgrantee must provide written notiiication to the Deparhnent of a change of 5% or 1ess, prior to payment of the Request For Reunbursement khat includss the change, indicating the amount a�d percent change and the reasan(s} for it. The maximum amount payable sha31 not be increased as a result of exceeding a budget category without a wnitten grant amendment. C. To be eligible for reimbursement uuder this agreement, a c.ast must be incurred in accordance wiih Atiachment B, Approved Project Budget, within the t�iime frame specified 'ut Grant Period on page 1. D. Payment af costs incurred under this agreernent is further govemed by one of the following cost principles, as appropriate, outiined in the Federal Office of Management and Budget (OMB) Circulars: o A-21, Cost �rinciples �or Educational Institutions; • A-87, Cost Principles for State and Local Governments; or, • A-122, Cost Principles for Nonprofit Ozganizations. E. The Sub�antee agrees to submit monthTy or qnarterly requesis for reimbursement, as designated in Attachz�nent A, within thirty (3�) days after the end of ttte billing period. The 5ubgrantee will use billing statements acceptable to the Departm�nt. The original billing statement and one copy is to be submitted to khe address shovsm on page 2 of this agreement. F. The Subgrantee agrees to subrnit the fu�al request for payment under this agreement within sixty (6U) days af the end of th� grant period. G. The Depariment will exercise all good faith to make pa�ments within thiriy days of reccip# of properly prepared and documented requests for payment. Payments, however, are contiYngent ugon the availahility o£ appropriated funds. . H. Project agreements supported with federal funds are limited to the length of the agreement period and usually do not recei�e extended funding beyond three years. If both the Deparhnent and the Subgrantee agree that the pzoject has demonstrated rnerit or has potential long-tange beneiits, the Subgrantee may app�y for fwiding assistance �eyond the three year limit. To be eligible, the Subg�antee must have a cost assumption plan by the end of the fitst twslve months. This plan wiIl include a schedule for phasing in funding from its awn resourcas and the phasing aut of fi,utding support fronn the Department. Al1 plans mast bs agproved by the Depart�nent before any extension beyond the three year lunit will be granted. Preference will be given to those prajects for which the Subgrantea has assumed some cost sharing by the end ofthe first twelve months, and to those which prnposc to assume th.e ]axgest gercentage af subsequent project costs. Certain categories of funds may be exempted by the fedezal go�enru�rient from the tirir�e linoit requixement. i7nless exernpted, all federally-fitnded agreements are cansidered to be suhject to the tune Iimit provision. Funding support for alI state-funded projects will be limited to the term of the agreernent. Any extension beyond that time will be negnriated on a case-by-case basis. Texas Tra�c Safe�ty Pragram Grant.4greement Page 3 of 10 TxI]OT Form Z075-ciat (rev. 3/20/2003) ARTICLE 3. LIMITATION OF LiABYLYTY Beeause funds are au�orized on a fiscal year basis aniy, payment of costs incurred hereunder is contingent upon th.e availability of funds. If at any tirne during the agreement peziod the Departrnent deterinines that fhere is insufficient funding to continue the project, the Department shall so notify the Su6grantee, giving notice of inkent to te�rninate the agreement. Such termination will be condacted in such a manner that wiIl minimize disruption to t3ie Suhgrantee and the Department, and as furfiier specified in General Fxovisioa G4, Ternunation. The Subgrantee, if other than a State agency, shall be responsible far seitlement of any and all claiins and lawsuits by t�ird pazties arising from or incident to the Department's non-payment of the Snbgrantee's claim under this agreement. The 5ubgrantee expressly acknowledges that its zesponsibili.ty includes ihe payment of all damages, expenses, penalties, iines, costs, charges, and attorney fees, if the claims or lawsuits are based upon ihe Department's non-payment of claixns snbmitted under this agreement. The Subgrantee shall d�%nd any suits brought upon all suc� claims and lawsuits and pay all costs and expenses inciden#al thexeto, but the Department shall have the right at its optian to participate in the defense of any suit, �nifhout xelieving the Subgrantee of any obligation hereunder. AItTICLE 4. AGREEMENT AMENDMENTS Tf at any time during tha agreement period tha Department deteemines that addiiional funds are needed to continve the prpject and the znaximum amount payable is insuff'icient, a writ�en amendment is to be exect�ted to authorize additionai funds, if the Department and the 5ubgrantee deterznine to con,tinue project fundimg. Additianally, any cha�n.ges in the agzeement period, agreement terms or respo�vsibilities or the parties hereto shaIl be enacted by wriiten amendment executed l�y both parties. Tk�e arnend�nent sk�all be agreed upan by tha parties ta this agreement and shall statc tt�e change to the mntual satisfaction of the parties. In no event will We agreement period be extendeci unless a written amendment is executed be%re the completion date specified in Article 1, ARTiCLE 5. ADDTTIONAL WORK If the Subgrantee is ofthe opinion that any work it has been directed to perforui is beynnd the scope of this agreement and constitutes additional work, the 5ubgrantee shall prnmptly notify the Department in writing. In th,e event that the Department �inds that such work does constitute additional work, the Department slzall so advise the Subgrantee and provide compensat�on for doing this work on the sazne basis as ttae original wtixk. If the cor�sensafion for t�e additianal wnrk will cause the maximuin amount payabfe to be exceeded, a writteA amendment will be executed. Any amendment so executed xnust be ap�roved withiu tiie agreement period apecified on the cover page ta this Grant. ARTICLE 6. CHANGES IN WORK When the approved project descrip#ion requires a eompleted work product, the Department w�ill review the wozlc as specified in the approved project descripfion. If the Department imds it necessary to reqaest changes in previously satisfactorily cpmplctcd wock ar parts thereof, the S�bgrantae will make se�ch revisions as requested and directed by the Departmen� 5uch work will be considcred as additional work and subject to the requirements astablished in Article 5. If the DeparGanent finds it necessary to require the 5ubgrantee to revise cozn�Ieted work to correct exzazs appearing therein, the 5ubgrantee shall rnake such corrections and no compensation will be paid for the corrections. Texas Tra�e 5'afety Program Grant�4greement Page 4 of ID TkDOTFarm 2�75-ciot (rev. 3/20/2003) ARTECL� 7. GENER�L TERMS AND CONDYTION5 GL Indemni�catRon To the extent permitted by law, the 5ubgrantee, if other thaz� a State agency, shall sa�e hazmless tlze Departmenk from al! claims and liability due to the acts or omissions of the Subgrantee, its agents or employees. The Subgrarttee also agrees to sa�e harmless the Department from any and a11 exgenses, including attorney fees, all court costs and awards for damages, incurred by the Depar�nent in litigation or otherwise resisting such elaims or liabilities as a result of any activities of the Subgrantea, irs agents or empIoyees. �urther, to the extent pernvtted by law, the Subgrantee, if other than a State agency, a�rees to protect, indeznnuify, a�d save harmless the Departmeut from and against all claims, demands and causes of action of every kind and character brought by any employee of the 5ubgrantee against the Departcnent due to persanal injuries and/or death tn such empiayee resuiting from any alleged negligent act, hy either comtnission or omission an the part af the Subgzazitee oz the Department. G�. Ynspection of Work The Department and, when federal fuzids a�re involved, the i7. 5. Depat�nent of Transportation, and any authorized representative thereof, have the right at al� reasonable times to inspect or otherwise e�aluate the work perf'ormed ar being performed hereunder and the premises in which it is being performed. If any inspectzon or evaluation is made on the premises of the Subgzantee or a subcontractoz, the Subgrantee shall provide and require the subcontractor to provide all reasanable facilit�es and assistance for the safety and � convenienee of the inspectors i�n the pez�'am�ancc of their duties. All inspecrions and evaIuations shall be performed in suc� a rraanner as wiil not unduly delay the work. G3. Disputes and Remedies The Suhgrantee shall be respoivsihle for the settlement of aIl contractual and administrative issnes arising out af procur�ment entered in support of agireeznent wark. Disputes concerning perfonvance ar payment shall be submitted to the Bepartme�t for settIement with the Execa�ive Director acting as zeferee. This agreement shall not be cpnsidered as specifying tha exclusive remedy for any dispute or violakion or breach of agreement tenms, but all remedies existi�g at law and in equity zzaay be availed of by either party and shall be cumulative. . G4. NancoIIusion The SubgranYee warrants that it has not employed or xetained any comgany ar person, other than a bnna fide employee working for iE, to solicit or secure this agreement, and that it has not paid or agreed to pay any company oz person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any ather consideration contingent upon ar resulting from the award or making of this agreement. If the Subgrantee bzeaches or violates this warranty, ths Dcpartment sha11 have the right to annal this agreement vvithout liability or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover the full a�aount of such %e, commission, hrokerage fee, gift, or eontingent fee. Texas 7'ra�c S'afety Program Grant �Igreernent Page S of 10 7kDOT Form 2075-ciot (rev. 3/20/2403) G5. Reporting Not later than ten days aftex the end of the en�forcement period, as designated icx Attachment A, th.e Subgrantee shall subnnit a performance report using forms provided or approved by the Department. The perfarmance report will include as a minimum (1) a comparisan of actual accomplishments to the objectives established for the period, (2) reasons why established objectives were n.at met, if appropriate, and (3) other pertinent informatian inclndiug, when appropmate, ana�ysis and explanation of cost overruns or high unit costs. The SnUgrantee shall promptly advise the Department in writing of events rvhich �ave a signiiicant impact upon the agreement, incIuding: l. ProUIems, delays, oz adverse candzlaoz�s which will materially aFfect the ability to attain program objectives, �revent the meeting of time schedules and objectives, or preclude the attaizunent of project work units by established time periods. This disclosure shall be accornpanied by a statement of the action talcen oc contemplated and any Deparhnent ar Fedezal assistance needed to resolve the situaYion. 2. Favorable develaprnents or events Yhat enable meeting time schedules and objectives saoner than anticipated or praducing more wvrk uuits than oziginally gzn}ected. G6. Records T'he 5ubgrantee agrces to maintain all books, documents, papers, accounting recards, and o#her evidence pertaining to costs in.curred anci work performed hereunder, said boaks, docusnents, papexs, accounting records, and other evidence pertaining to costs incurred and work performed hereinafter called the recards, and shall make such records availahle at its office at $11 reasanable tim�s for th� time period authorized in Article I, Contract Period. The Subgrantee further agrees to retain said records for four years from the date of �al �aym�nt of contract costs incurred hereunder. Duiy authorized representatives of the Texas 5tate Auditor, the Te�cas DeparE�nent of Tran.sportation, the United States Department ot' Transportafion, and tho Office of the Inspector General shall have access to the recards at reasonabla tunes during the period of the agreement az►d the fouz yeaxs xetentian period fvr the purpose of malcing audits, excerpts, transcriptions, and other examinations. This right of aceess is not limited to the faur year period but shall last as long as the recards are retained. If any litigation, claitn, negotiation, audit or other action involving the records has bean started before.the expiration of the four year retention period, the subgrantee sha11 retain the recards until completion of the action and resolution of all issuea wIuch arise from it. G7. Audit The �ubgrantee shall comply with the requirements nf the Single Audit Act of 1984, Public Law (PL) 98-502, e�*,c,?ring that the single audit report inciudes the cov�rage stipulated in OMB Ci�zcular A-133, "Audits of 5tates, Loca1 Govemments, and Other Non-Profit Organizatiuns." GS. �ubcontracts � Any subcontract rendered by individuals or organizations not a part af the Subgrantee's organization shall nat be executed without prior authorization and approval of the subcantract by the Department. , Subcontracts in excess of $25,000 shall contain all required pro�isions of this agreement. No subcontract wi,ll relieve the Subgrantee of its responsibility und�*r this agreement. ' Te�cas Tra�c Safety Program Grant.4greemerrt Page d of JO TxDOT Farm 2075-ciot (rev. 3/20/2003} � 0 G9. Termination Tha Deparbment may temiinate this agreemen.t at any time beFore the date af completion whenever it is determined that the Subgrantee has failed to cocnply with t3�e conditions of the agzeem�nt. Thc Deparnnent shall give written notice to the Subgrantee at least seven days prior to the effective date of ternunation and specify the effective date of termi.�aatiom and the reason for te�nination. ' � If bath parties to this agreem�nt agree that the continuation af the agreement wauld not produce beneFcial resuits commensurate with the further expenditure of funds, the parties shall agree npon the ternunation conditions, including the effective date and the portion to be ternunatec�. Upon termination Qf this agreement, whether for cause or at the convenienee of the parties hereto, ail fmished or unfinished documents, data, studies, surveys, reports, maps, drawings, models, photographs, etc. prepared by the Suhgrantec shal�, at t�e optaon of the Deparnnent, become flze property of the Department. The Department shall compensate the Su6grantee for those eligible exgenses incurred duriz�g the agreement perio� wk�ich are directIy attributable to the completed portion of the work co�ered by this agreement, provided that the work has been completed in a manner satisfactory and aeceptable to the Depart�ent. The Subgrantee shall not incur new obligations for the terrninated portion after the effective date of termination. ExceQt with respect to defaults of subcontractors, the Subgraniee shail not be in default by reason of any failure in performance of this agreement in accordance wi�h its tema.s (including arry failure by tk►e Sabgrantee to progress in the performance of the work} if such failure arises out of causes beyond the control anci withaut the default or negligence af t3�e Subgxantee. Such causes may include lout are not limifed to acts of God or of the public enemy, acts of the Government in either its sovereign or contractual capacity, f�res, floods, e�idemics, quarant�ne restrictions, strikes, freight embargnes, and unusually severe weather. In every case, howe�er, t�se failure to perform must be beyond the contrnl and without the fault or negligence oitha Subgzantee. G10. GratuRties Texas Transportation Commission �olicy mandates that employees of the Department sha� zzat accept any benefits, gifts qr favoxs from any pers�n doing business with ar wha reasonably speaking may do business wikh the Departmeni under tlus agreexnent. The on�ly exceptioms all.owed are ordivary businesa lunches and items that iiave received the advanced written approval of the Department's Executive Director. Any persan doing business with or who reasonably speaking xx�ay do business with the Department under this agreement xnay not make any offer of benefiis, gifts or favors to Department employees, except as mentioned hereabave. Failure on tbe pzrt of the Subgrantee to adlzere to this policy may result in termination of this agreement. G11. Compliance With Laws The Subgrautee skiall connply with a11 �edcral, State and local laws, staiu�es, ordinances, rules and regatations, ax�d the orders and decrees of any courts or administrative bo.dies or tn'bunals un any matter affectin.g the performance of this agreement, including, without limitation, workers' compensation laws, nziniinum and xnaximum salary and wage s#atutes and regulakions, and licez�.sing lavvs aud regulations. When rcquir�d, th� Snbgrantee shall furnish the Department with satisfactory proof of its compliance therewi#h. G12. Successars and Assigns The Departrr�ent and the Subgrantee each binds itself, its successors, executars, assigns and aciministrators to the other party to this agreement and to the successors, executors, assigns and administrators oi suah other party in respect io all covenants of this agreement. The Subgrantee shall not assign, sublet, or transfer interest and obligations in this agreement without written consent of the Department. Texas Trafjrc Safety Program Grant .4greement Page 7 af IO TxDOT Form 2D75-ciot (rev. 3/20/2003) � G33. Ownersh'rp of Documents Upon compietion or termination of tlais agzeement, all documents prepared by thc S�bgrantee or furnished to the Subgrantee by thc Depariment shall be delivered to and beconne the property of the Department. All sketches, photographs, calculations, anci otUer data prepared tutder this agreernent shall be made available, upon request, to the Deparhnent without restriction ar limitation of tbe�z further use. ' G1�4. Resaurces The Subgrantee warrants that it presently has adequate qualified personinel in its empIoyznent tp perform the work required under thss agreement, or wiil be able to obtain such personnel from sources ot�er than the Department. Unless ofiherwise specif'ied, ti�e Subgrantee shall fiarnish ali equipment, rriaterials, anci sugplies r�quired to perForm the wozk authorized herein. ALL employees of the Subgrantee shall have such knowiedge and experience as v�+ill enahle fbem to perform the duties assigned to them .A�y ezr�loyee of the Snbgrantee who, in the opinion of the Department, is incompetent, ar whose conduct beco�nes detrimental to the work, shall immadiately be removed from association with the project. Gl�. Pro�erty Maz�agement The Subgrantee sha11 establish and acim�inister a system #o control, protect, pzeserve, use, maintain, and dispose of any pro�erty furnished tn it by the Department or purchased puxsuant to this agreement in accordance wifih its own property management pzocedures, provided that the procedures are nflt in conflict with the Departm�nt's pzoperty management procedures ar property management stanclards, as appropriate, in: 49 CFR 1 S, "iJniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Govarnments," or, OMB Circular A-110, "Uniform Requirements far Grants to Universities, Hospitals, and Otl�er Nonpra�t Organizations." GZ6. Procwrement Staudards The Subgrantee shafl maintain procurement standards w1�ch m�eet or exceed the zequizeznents, as appropriate, of: 49 CFR 18, "Uniforzn Adzninistrative Requirements for Grants and Cooperative Agreements to State and Loeal Governments," or, OMB Circutar A-110, °Uniform Reqairements for Grants to Universities, Hospitals, and Okher Nonpm�t d�rganizati.ons." � G1i. Insurance W}�en direc#ed by the Department, the Subgrantee, if other than a State agenay, shall provide or shall require its subcontractors to secure a policy of insurance in the maximum statutory iimits for tort liability, naming the Department as an addition�l insured under its texms. When so d�ected, the Subgrantee shall provide or shall require its subcantractoz to furnish proof of insura3nce on Ta�DOT Form 20.102 (12191) to the De7aartment, and shall maintain the insurance during the grant period established in Article 1. G18. EquaI Employment Opportunity The Subgrantee agrees to comply with Executive Order 11246 antitled "Equal Employment Opporiixnity" as amended by Executive �rder 11375 and as supplemented in Department oiLabor Regulations (41 CFR SO). Te�cas Tra�c Safety Program Grand �lgreement Page 8 af IO TxDOTForm 207S-c8ot (rev. 3/20/2003J � Gi9. Nondiscriminat�on During the performance of this agreernent, the Suhgrantee, its assigns and successors in interest, agrees as foIlaws; 1. Comnliance with Re�ulations: The Subgrantee shail comply �+itYi the regulaEions relative ko mondiscrimination in fedezalIy assisted pzograms of the U.S. Department of Transpartation, Title 49, Code of Federal Regulations, Part 21 and Title 23 , Code of Federal Regulations, Part 71 Q.405(b), as they may be amended from tirne to time ' (hereinafter refened to as the Regulatians), which are herein incarporated by reference and made a part of this agreement. 2. Nondiscrimination: The Subgzantee, wzth ragard co the work perfarmed by it during the agreement, shall not discriinu�ate on the grounds of race, color, sex, or natio�al ozigi.n� im t�e selection az�d zetention of subcontractors, including procurement af materials and leases of equipment. The Subgrantee shall nat participate either d�zectly or undiurectly in the cliscrimination prohibited by Section 21.5 and Part 710.405(b) of the Regulanons, including emplayrnent practices when the agreement covers a program set forth iun Appendix B of tixe Regulations. 3. Solicita�ions for Subcontracts, includin� Pracurement af Materials and Epuinment: In all salicitations either by compefiif�ve bidding or negotiation �ade by tl�e Subgrantee for work to be performed under a subcontract, inclnding procurement af materials or leases of eq�ipment, each potential suhconiractor ar supplier sha11 be notified by the Subgrantee of the Snhgrantee's obligatioms under this agrcement and the Regulations relative to nondisc �r�atian on the graunds oirace, color, sex, or national origin. 4. Information and Reoorts: The Subgrantee sha2l pzovzd� all informatian and zeports zequired by the Regulations, or directi�es issued pursuant thereto, and siiall pernut access to its boolcs, recnrds, accounts, other sources o�informatiom and its faci�li�ias as may be deternuned by the Departrnent ar the U.S. Department of Transportation to be pertinent to ascertain compliance witk► such Rcgula�ions or directives. Where any information required of the Subgrantee is in the exclusive possession of another who fails or refuses to furnish this information, tiic Subgrantee shall so certif}+ to the Deparkment or the U.S. Department of Transpartation as appropriate, and shall set fortl� what efForts it has made to obtain the infonnation. 5. Sanetlons for NoncomA�iance: In the event of the Subgrantee's noncampliance with the nandiscriminatian provisions of tius agreement, the Department shalI impase such sanctions as it or the LT.S. Departmen# of Tzanspartation may detez�ine to be appropriaEe, including but not 3irnited to: � with.holding of payxnents to the Subgrantee undez the agraernent until ths Subgrantee complies, and/or o cancellation, termination, or.suspension of the agreement in whole or in part 6. Incoraoratiou of Provisions: 'I1ie 5uhgrantee shall include the provisions of paragzaphs 1 ttsrqngh 5 in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives isst�ad p�ursuaz�t thereto. The �bgrantee shall take such action with respect to any subcontract or procurement as the Departrnent may direct as a means o£ en£arcing sueh pxovisions i�ncluding sanctians for noncampliance; provided, however, that in the eveat a Subgrantee becomes involved in, or is threatened with litigation with a aubcont�ractoz ox supplier as a xesult of such direction, the Suhgrantee may request the Department to enter into such iitigation to protect the interests of the Department; in additiony tb.e Subgzantee ntiay request the United States to enier into such litigation to pratect the interests of the United States. G20. Disadvantaged Business Enterprise It is the po�cy of the U.S. Department of Transportation that Disadvantaged Business Ente�rises as de�zed i.n, 49 CFR Part 2b, shall have the oppartunity ta participate in the per#'oru�ance of coniracts iu�anced in whole or in part with Federal funds. Consequently the Disadvantaged Business Enterprise tequitements af 49 CFR Part 26, apply to this agreement as follows: � 'I'!ie Subgrantee agrees to insure Yhat 17isadvantaged Business Enterprises as defined in 49� CFR Part 26, lriave the opporhinity in the perfomiance of contracts and subconiracts financed in whole or in part with Federal fiinds. In this regard, the Subgrantee shall make good faith efforts in accordance with 49 CFft Par 26, to insure that Disadvantaged Business Bnterprises have the oppariunity to compete iar and perform contracts and SubContraCts. o The Subgrantee and any subcontiractor shall not discrirninafie an the basis of race, cplor, national origin; or gender in tkie award and performance of contracts funded in whole or in part with Federal funds. These requirements shall be physically inciuded in any subcontrac�. Failure to carry out the requirements set forth above shall constikute a bzeach of this agreement and, after the notification of the Department, may result zn temu�ation of the agreement by the Department or other such remedy as the Department deems appropriate. Texas Tra�c Safety Program Grant Agreement Page 9 of 10 TxDQT Form 2075-ciot (rev. 3/20/2003J �. G21. D�barmentJSuspension The Subgrantee is prohibited firozn making any award or permitting any award at any tier to any party which is debarred or suspended or otherwise excluded from or ineligible for participation in federal assistance programs under Executive Order 12549, Debanment and Suspe�asion. ' The Subgrantee shall require any pariy to a subcontract or gurchase order awarded under this agreennez�.t ta certify its eligibiIity to receive Federal grant funds, and, when requested by tlie Dapartment, tn furnish a capy of the certification. G��. Signatary Warranty The signatory Fnr th� Subgrantee hereby represents and warrants that sheltie is an officer of the arganization for which she/he has executed this agreement ax�d that shalhe has fuli and complete authority to enter into this agreement on behalf of the organization. At the time the signatory foz the Subgrantee signs tha grant agreement, or within thirty days, helshe will sign a lettez designating signature authority by posi�ion title for grani-related documents other than the grant agxeezrAent or grant agreemen�t annend�ments. These other grant-reiated docurnents will include, but not be limited to, the fallowing: cost assurnption plan, applicatian for project extension, aciministrative evaluation report, requests for �rermbursement (R�R), and ront�ine carrespondence. G�3. Assurances and Certifiestian The Subgrantee artests that the assurances included in Attachment C oi tYuis agreejnent and the ccrtification included in Attachment D of this agreement are accurat� and current. G24. �ntellectrral Property IntellectuaI property cansists af copyrights, patents, and any okher form of intellectual property rights covering any data bases, software, invenlions, training manuals, systems design, or other proprietaxy informatian in any form ar mediuzn.. Copyrights: T7cDOT, the �oth�z party to the contracf], and the federal government reser�e a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or othez'vvise use aud to authorize others to nse fox government purposes: � the copyright in any works developed under this agreement or under a subgrant or conGract under this agreement; and, . � any rights of copyright to which the [athe�r party to thc contract], its subgrantee, or contractor purchases ownership of with financial assfstance hereunder. Patents: Rights to in�entions made under ttai.s agre�m�nt s�all be determined in accordanee with 37 CFR 401. The standard patent rights clause at 37 CFR §401.14 as modified below is hereby inc�rporated by reference: Q the terms "to be performed by a small business firm or domestic nonprofit organization" shall be deleted from paragraph (g)(1) ar the oiause; • Paragrapk� (g}{2) and (g)(3) of the clause shall be deleted; and • Paragragh {1) of the clause entitled "Comrinunicat�ons," shall zead as follows: "{1) Communications. All notifications required by ihis clause shall be submitted to TxDOT." If the grant results in the develapment of any intellectual pzoperiy as de�ned in Transportation Code, Section 201.205, the Department and the Subgrantee shall jointly own aIl the rights, title, and interests in and ta all data and ather informarion developed under the grant, Each agency may license, reproduce, publish, modify, or otherwise use az�d authonize others to use the copyright in any wozk developed under this grant. All�such documants will contain a copyright inark aclmowledging this joint ownership. There will not be a charge ta either agency for such use. Texas Tra�c �afety Program Grant Agreement Fage IQ of 10 TxDOT Form 2075-ciot (rev. 3120/.2003J � ATTACHMENT A APPROVED PROJECT DESCRIPTION FY 20Q3 & FY 2004 Click It or Ticket STEP (iti Q,� �.it��L+;'Y ��UI1�D} (Selecti�e Traf�c En�orcement Project) Citv of Fort Workh SUBGRANTEE I. PROBLEM STATE117ENT: Texas is encaunteri.ng many of the same obstacles in increasing the safety belt usage ra�es ihat vther states ate experiencing. Since passage of the safety belt and child sa£ety seat laws, the mos� effective method in improving safety belt usage rates in Texas has been increased enforcement at the state and local level. However, many Texas Iaw enforcement agencies do nat have the resources (fi�ding, staffing, and public info�nation and educatian suppart) to enhance their enforcemsnt efforts to focus �n occupant protection law viola�ions. Same federal traffic safety funding has heen provided over the years to various agencies for accupant proteciion enfareement and those prograrns have been extremely successful. In order to increase usagc rates in Texas, additional enfarcement, along with a highly visible media caxnpaign, is the key. Texas leads the nation in traffic fatalitxes. In 1999, 3,519 people were killed and 339,448 were injured on Texas strsets and highways. Many of these deaths could have been prevented if the victiams in these crashes wnuld have been wearing safety belts. According to the National Safety Council, people who wear saFety belts have a 4S% better chance of surviving a serious traffic crash and a 50°10 better chance of surviving without severe injuries. T`he State of Texas has had a Mandatory Use Law (MLTL} for safety belts since 1985. Since that tune, Texas has seen saf�ty belt use rise to arnong the highest levels in. the countzy. Tn Fiscal Year {FY} 2002, according to the Texas Transportation Institute (TTI}, Texas A&M University, the percent oFTexas frant seat accupants res�rained statewide was 81.12°10. Seasana�, problems in Texas regarding safety belt use aze evident. These trends can be addressed by iacusing on the safety belt issue(s) during peak holiday periods. Thzs pxoject will increase safety beit rates through a CIOT STEP which includes enhanced enforcement and public information and educarion efforts. II. OSJECTIVESIPERFORI�iAl�l'CE GOALS: Objective: To conduct a CIQT STEP during t�e Memorial Day and Thanksgiuing holidays by Decernher 31, 2003. CIOT ST�P 3/03 � Performance Goals: A. To increase safety belt use arnong drivers and front seat passengers to 87% percent for the Memorial Day C�OT STEP and 94% percent for the Thanksgiving CIOT STEP. B. To complet� adrninistrative and general grant requirements by Decemb�r 31, 2003. C. To support grant en�orcernent efforts with a public information and education (PI&E) program by December 31, 2003. Nothing in this agxeement shall b� interpreted as a requirement, formal or infomn.al, that a police officer issue a specified or predetermined number of citations in pursuance of the Subgrantee's obiigations hereunder. III. P��+'Q��TCE INDICATORS: The foilowing performance indicators shall be included in the Performance Reports, Annex Reports, and summarized in the Administrative Evaluatian: A. Number and type of citations/arrests issued under CIOT STEP. B. Su�grantee total number of QP citations including CIOT STEP. C. Number of CIOT STEP enforcement hours worked. D. Maintenanc� of non-CYQT STEP activity. E. Number of o#�iiee�rs working CIOT STEP trained in the Traffic Occupant Protect�on StrategiEs (TQP�} course. F. i�umber of presentatians conducted in support o� th�s grant. A minimum of {�) two presenta�ions for each enforcement wave mast be cvnducted. G. Nwnber of pers4ns attending presentations. H. I�umber af inedia expasures. A minimum of (2) two media expasures (i.e., news releases a�d inter�iews) must be conducted far each enforcement wave. I. Number of community ev�nts in which CIOT STEP afficers participated (i.e., health or safety fairs, booths). J. Number of public information and education materials distributed (by item) provided by statewide media contractox. CIOT STEP 3/03 2 IV. RESPONSISILiTIES OF THE SUSGRANTEE: A. Carry out the objectivelperfarmance goals af this grant by inr�plerneniing the Action Plan in this attae�hment. B. An Administrative Evaluation summarizing all activities and accornplishments will be submitted on Departnnent approved forms. Because this grant overlaps into Fiscal Year 2004, two AERs will be required for the grant. The �irst AER is due an November 15, 2003 for activity in Fisc�l Year 2003 and the second AER is due an February 15, 2004 for activ�ity in Fiscal Year 20Q4. C. Attend meetings according to the following: The Subgrar�.tee vs+'ill arrange for meetings with th� Departrnent as indicated in the Action Plan to present status of activities, diseuss problems and schedule for the following q�tarter's vvork. 2. The project caordinator or other qualified person will be available ta represent #he Subgrantee at meetings requested by the Department. D. No aut af state travel is allowed under this grant a�reement. E. Main#ain verifica�ion that wages or salaries for whi.ch reimbursement is requcstec� is for wark exclusively related to this proj ect. F. In addi�ion to t�e CIOT STEP enfarcement activities, main#ain tl�e agency's total nar�- STEP enfarcement citations at no less thari the level attained prior to grant approval. G. Ensure that the enforcement hours worked under the grant are for CIOT STEP activities. H. Er�sure that each officer workaing on the CIOT STEP praject will carnplete an officer's daily xeport £orm. At a minimuxn, the form shauld include: name, date, badge number, type gra�t worked, grant si�e number, mileage (including starting and ending mileage), haurs warked, �ype citation/arr�st, of�'icer and supervisor signatur�s. I. En�ure that no officer above �he rank of Lieutenant (or equivalent title) will: be rreimbursed for enforcernent duiy. � 7. Support grant enforcement efforts wifh public information and education iri coordinatian w�ith statewide efforts. Enforcement salaries being clairned for PI&E activities must be included in the budget. . K. Ofiicers assigned to OP sites shauld be #rained in the Traffic Occupant Protection S�rateg,xes (TOPS) course approved by the Texas Commission on Law Enfarc�ment Offic�r Standazds and Education (TCLE05E). CFOT STEP 3/03 � L. �ubgran�ees with a Traffic Division wiil utilzze traffic personnel for tliis grant unless such personnel are unavaalable For assignment. M. Ensure that salaties for exnployees reizxibuzsed �nder t�is grant are either overtime pay or additional hires: In no case will federal funds supplant {i.e., replace e�isting state or local expenditures. with the use of federal grant funds) Subgrantee wages for activities which are alr�ady supported by Iocal or state fiXnds. N. Subznit �erformance and annex xeports to the Department by June 11, 2003 for the Memorial Day enfarcement e�fort and by December � 1, �043 for the Thanksgiving ez�forcernent effort. O. The Subgrantee should have a safety belt use policy. If the Subgrantee does not have a safety belt use .policy in place, a po�icy should be implemented during the grant year. P. If an officer makes a CIQT STEP-relatad arrest during the shift, but does not cornplete th� arrest before the shift is scheduled to end, the officer can continue working under the grant to complete that arrest. Q. The Subgrant�e must enter all Perforn�ance and Annex Report data inta the Buckle Up Texas Website (vvww.buckieuntexas.cotn�. R. At least 50% af the award amount must be allocated to the Nlay Nlobilization in FY �003. V. RESP0�IS�B�.,TT�ES OF THE DEPART1ViE1�1T: A. Monitor the Subgrantee's compliance with performance obligafians and fiscal requirements of this grant. B. Provide program rnanagement, technical assistance, and attend meetings as appropriate. C. ��imburse the Subgrantee for all eiigible costs as defined in Attachment B, Approved Project Budget. Requests far Reimbursement will be processed up to the maximum amount payable as indicated on the cover page of this agreement. D. Perform an administrative evaluafiion of the proj ect at the closs of the grant peniod to include a revi.ew of adher�nce to budget, Ac�on P�ar� and attainment af objectiva/perfarmar�ce goals. G`�OT STBP 3/03 4 VI. OPERATIONAL PLAN: FY 2003 & FY �00�4 CIOT STEP SIT� DESCRiPTiON Occupant Protection .Furisdietion wide (Daylight hours) Enforcement Period M�morial Day May 29-7une 1 Thanksgi�ing Nov. 1$-Dec. ]. � �'Y 2�{�?� ��. +�' Z�OU4 C.I�'�"�ST�� '�I.��DUI�F� � ��:�. Memorial Day Pre-Media Campafgn , � �;nfc�rre��o+:i�� it�ii�. �.;,�;" , � May 12 l3 l4 15 16 17 l6 I'r i;� _ � �;, '� 3�; I"`, ';n �7 '}N . . � . 1 . . . � � �.. � . . ...�-_ - - �� Post Media r'smpai�n 2 j 3 I 4 j 5 I 6 ". �:�.'�� June �� I �� I�a I Thanksgi7, ' �� - — Pre-Medi�Campaign 1, . . ��,si�ifrcenaeF�i�3�itr. .' . ,� k'o5t-Med'ta � Campaf�n Novem6er � Decamber il 12 !3 L4 15 16 17 �}il ��I'�` . �:I �,'� �,�'� "4' 1,5'�; n7 -' 7�' �?0 I 1 3 4 S 6 �Y ��.;- � 1 . . �� _ �� _� . � � . �_ ._� _�.� Descriptio� of Activities Media Campaign Conduct local media events immediately before the enforcernent effort to maximize the visibiIity of enforcem�nt to the pu�lic. These media events tell the public when, where, �ow and why the safe#y belt laws aare being enfarced. � Enforcement Blitz Intensify enforcement through an overtime STEP which places primary emphasis on increasing the number of citatians for non-us� of occupant restraints during the Memorial Day and Thanksgiving halidays. Post-media Campaign Canduct local media events to tell the pub3ic why the safety belt lavcrs are important and the resulis �of the CIDT STEP. c�oT s�r 3�0� s �'�' BQ4�3 & F'Y 2�044 ACTI�IV I'�L�d 0�7EC'I'IVE: To conduct a CI�T STEF during the Memarial Day and Thanksgiving holidays hy Deceanber 31, 2003. KEY: P = planned aetivity C = completed activity R = revised Adzninistra�ve and general grant requirements. ACTIVffY RESPONSISLE 1. Grant delivery meetrng held. Departmexzt 2. Requests for Reimbuzsement submitted. Subp�antea 3. Perfarmance and ?.nn�x Reqorts submitted. Sub�z'antee 4. Grant progress re�ew m�eeting_ Stizbgrantee & Depart�nt 5. Conduct on-site monitoz�iz� visit. Departm.ant 6. Administrative Evaluation submitted for each Subgrantee FY. 7. 5ubmzt letter regarding signature authority. Subgrantee 8. Attend Buckle Up Te�ca,s Summit. Subgrantee 4. Su6mit ope�rational cost per vehicle miie (if Subgrantee applicable}. 1 D. Conduct concentrated occupant proteetion Subgrantee enforcement. � PROlECT MON'TS MA AP MY ,TN 3Y ACi 5fi QC NO DE JA FE P P P P P P P � � P P P P P P P P P � 03 F �' Q4 P P � � :� .., � � .� CIOT STEP.3/�3 � �I ��D3 8i FX 2{�04 A�T��N ]P]L�T OBJECTIVE: To conduct a CIOT STEP during the Memoriai Day and'I'hanksgiving hol�ciays by December 31, 2003. KEY: P = planned activit3� C = campleted activity R = revised Public infosxnati.on and education {PI & E) acfivities requiremez�ts. ACTNITY F7�91�)►f.`1a:3�� PRQ7ECT MONTH MR AP MY 3IV 7L AU 5E OC NO DE 7A P 1. Contact the Depaxtment regarding PI&E Subgrantee procedures and planning to coordiwiate wit� statewide efforts. 2. Dishz'bute materials pxavzded by Department's Subgrantee sta#evvide media coniractor. 3. Maintain records of a� PI&E rnatsrials Subgxan�tee receivedldistributed. . 4. Report on acrivities in Performance Repart. S�bgrantee 5. Conduct ne�vs conference(s). Subgrantee 6. Issize news release(s). Stibgrantee 7. Conduct presentataaza�. Subgrantee 8. ParEicipate in community events (i.e., Subgrantee heatth or safety fairs, booths). P P P P P P P P P P � P P F P P P P P P P. P P P P P P P P P P P P P P P P P P P P F P �., - ', I � �� -'- ' '�"�*� . I �' I� , �_ , �", . � ,. -4 i CIOT STEP.3/43 7 � Taxas Uepe�mertt of ir�napoMeHort Form 2077-LE (rev. 812002) (GS�-EPC Ward 97) Page 1 of 2 iraffi� Saf�t�► Pr�jecf �udg�� (for Law Enforcement Projecfis) Project Title: Cliek It or Ticket STEP (FY 2D03 Memorial Dav) Name of Subgrantee: Clty of Fort Wo�th Budget Category I— Labar Costs (IOp) S$]aries � Overtime or � Regular Time 5alary rates are estimated For budget purposes only. Reimbursements will be based on actual costs per employee in accordance with Suhgrantee's payroll policy and salary rate. List deiails: A. Enforcernent (overEime) 1. Ofiicers: 184.00 hrs. @$42.00 per hr. 2. Sergeants: hrs. @$ per hr. 3. Lieutenants: hrs. @, $ per hr. B: PI&E Activities (avertime) [not to exceed 10% of Total Salat�ies budgeked (1Q0)] 10.OQ hxs. �,a7 $42.00 per hr. C. Other (i.e., overtime staff, supervisory sugport, conducting surveys, in-house instructars for OP violators course) [not ta exeeed 1 p% of Crramd Total Bndget Amnunt] Specify; hrs. @ $ per hr_ TotalSalaries .............................•----............................................ (244) Fringe Bene�ts List details: A. B. � C. D. TatalF`ringe Bene�ts .................................................................. {300) Travel and Per Diem* ...................................................... Reirnburse�ents will be based in accorda�nce with Suhgzantee's br$vel policy, n.ot to exceed state rates. I. Total Labor Casts {I00 +200 + 300) ........................................... Attachment 6 (Round figures io nearest dailar) Other/ T1cDOT 5tate/Loca[ TOTAL 7,728 0 420 0 S,z4$ 0 i,728 a 0 420 4 8,148 8 0 Q 0� 0 8,148 0 8,1�8 * Budget Detail: As an attachment. to the budget, a justificarion and a de�ailed cost breakdown is required iar aII costs included fnr Travel (300), Equipment (400), Supplies (500), Contractual Services (600}, and Indirect Cost Ratea (800) At#achment B Tx�OT Form 2077-LE (rev. 8/2Q02) (G5D-EPC Word 97) Page 2 of 2 Project Tille: Click It ar Ticket S�fEP (FY 2003 Memorial Day) Subgrantee: City of Fort Worth Budget Ca�egory II— Other Direct Costs (400) Equipment* ....................................................................... (500) Sugplies* ............................................................................ (600) Contractual Services* ........................•••-••••••.......---........... (700) Other Miscellaneous* A. Subgrantee Vehicle Mileage: Rates used only �ox hudget estimate. Reimbuz-sement wili be made according to the approved subgrantee's average cost per irule to operate patrol vehicles, not to exceed the state rate. Documentation of cost per mile is xequised prior to zeiznbuxsement. 4 .005.00 mi�es @ $0.35 per mile B. �g1Sh'StlOn feeS (training, workshaps, conferences, etc.) .................. C. Public information & education (PI&E) materials ................. 1. Educaiional items = $ (eg.: brochuzes, bumpex sticke�s, posters, fliers, etc.) 2. Promotional items = $ (eg.: key chains, magnets, pencils, pens, mugs, etc.) D. Other* ..................................................................................... Tota! Other Miseellaneous ......................................................... II. Total Other Direct Costs (400 +�OU +- 600 -+- 700) .................... Budget Categ4ry III — Indirect Costs (S00) Ynd'rrect Cost Rate* (at %) ...................................... Summary: Total Labor Costs ....................................................................... TotalOther Direct Costs ............................................................ Total Indirect Costs .................................................................... Grand Total (I+II+III) ................................................... Hi�ad Sources (Percent Share) ..................................................... (Rown.d �gures to nearest dollar} Otherl TxDOT State/Local TO'�AL 3S2 35� 35� 8,148 3�2 0 s,�oo 100.U0% 0 0 0 0 352 0 d 0 0 352 o ��z a 0 8,148 0 35� 0 D 0 8,500 OAO% * Budget Detail: As an attac�sment to ihe budget, a jusiification an.d a detailed cost hreakdown is required for aIl costs included for Travel {30Q), Equipment (400), Supplies (504), Contractual Services (60U), and Indirect Cost Rates {800) � ieFss papar#men! �olTrensparlatlon Form 2077-LE (rev. $12002} (GSa-EPC Word 97) Page 1 of 2 ir��'i� Saf��+ Projec� �ud��fi (for Law Enforcement Projects) Project Title: Click It or Ticket STEP (FY 20Q4 Thanksaivina) Name of Subgrantee: Citv of Fort Worti� Sudget Category I— Labor Costs 100) Salaries Overtime or ❑ RegulaX Time Salary rates are esrimated for budget purposes only. Reimbursements will be based on actual costs per ernployee in accardance with Subgrantee's payroll policy and salary rate. List details: A. Enforcem�ent (overtime) 1. Officers: 175.00 hrs_ @$42.00 per tsr. 2. Sergeants: hrs. @$ per hr. 3. Lieutenants: hrs. @$ per hr. B. PI&E Activities {overtime) [not to exceed 1a% of Total Salaries budgeted (100)] �10.00 hrs. @ $42.04 per l�r. C. �thez (i.e., overtime staff, supervisary support, coxzducting surveys, in-house insiructors for OP vialatars course) [not to exceed 10% of Grand Tota! Budget Am.aunt] Specify: hzs. @ $ par hr. TotalSalaries .............................................................................. (Z00) F3ringe Benefits List details: A. B. � c. D. TotalFringe Sene�ts .................................................................. (304) Travel and Per Dfem* ...................................................... Rei�mbursements will be based in accordance with Subgrantee's travei policy, not ta exceed state rates. I. Total Labor Casts (lUil + a00 + 300) ........................................... Attachment B (Ronnd figtires to nearest doIlar) Other/ TxDOT State/Loca1 TOTAL 7,350 0 420 0 7,770 D 400 �,x�a i,3�0 0 0 4�0 D o �,��a a a 4 0 0 0 0 40D p 8,170 * Budget Detail: As an attachrnent to tIie budget, a jus#ification and a detailed cost breakdown is required for all costs included for Travel (304}, Equipment {400), Supplies (500), Contractual Sezvzces (6U0), and Indirect Cost Rates ($Od) Attachmeni B TxDOT Form 2077-L� (rev. 812002} {GSD-�PC Word 97) Page 2 of 2 Project'Title: Click It ar Ticket STEP (FY 2044 7hanksgiving} Subgrantee: Gity af Fort Worth Budget Category II -- Other Direct Costs (400) Eqnipment* ..........••••••• :..................................................... (500) Supplies* ............................................................................ (600) Contractual Ser�ices* ....................................................... (7�00) �ther Miscellaneous* A. Subgrantee Vehicle Miieage: Rates used only for budget estirnate. Reimbursememt �vill be made according to the approved subgrantee's avexage cost per rnile to operate patrol vehicles, not to exceed the state rate. Documentation of cost per mile is requized pxior to reimbursement. 9�32.Ob miles @ $0.35 per mile B. R�gistratAon fees (training, workshops, conferences, etc.) , ................. C. Public informat�on & education (PI&E) materials ................. 1, Educational ite�ns = $ (eg.: brachuzes, buxnpex stickers, posters, �Siers, etc.) 2. Promotional items = $ (eg.: key ctaains, magnets, penci�s, pens, mugs, etc.) D. Other'� ..................................................................................... Total Other Miscellaneaus .............•------..................................... II. T�tal Other Drrect Cqsts (4i)0 +�Ob f 600 + 700) .................... Budget Category III — Yndirect Costs {S00) Indirect Cost Rate* {at %) ................................•--... Summary: Total Labor Casts ....................................................................... Total Other Direct Costs ............................................................ Total Indirect Costs .................»....»........................................... Grand Total (I+II+IIn ................................................... �und Sources (Fercent Share) ..................................................... (Round figures to nearest dollar) Ofherl TxDOT StatelLqcal TOTAL 0 0 0 330 0 330 0 330 0 8,1y0 0 330 fl 0 0 8,504 0 100.00% 0.00% 330 0 a 0 33Q 330 a s,�7o 330 0 s,soo * Budget Detail: As an attachment to the budget, a justification and a detailed cost breakdown is required for a11 costs included far Travel (300), Equipment (400), Supplies (5�0), Cantractual Services (640), and Indirect Cost Rates (800) —, raxas pepanment of Fr�dsportaflan Form 1854 (Rev. 11112/2fl02) (G5D-EPC Word 97} Page 1 of 2 STAI�DARD ASSUR�iI�TCES � Attachment C The Subgrantee hereby assures and certifies that it will cornply with the reguIations, policies, guidelines, and requirements, including 49 CFR 18 and OMB Circular A-87, or OMB Circulars A-110 and A-21, ar OMB Circulars A-1 i 0 and A-122, as they relate to the application, accep�ance, and use of federal ox state funds for this project. Also, the Subgrantec assures and certifies to the grant tltiat: It possesses legxl authority to apply for the grant; that a resolution, motion, or sixnilar aetion has been dul�+ adapted ar passed as an official act to the applicant's governing body, autharizing the �ling of the applicatic�n, including all understandings and assurances contained therein, and directing and authorizing the person identified as the o��cial representative af Che applicant to act in connecnon with the applicatian and to provide such additional information as may be requir�d. 2. It will comply with Title VI of the Civil Rights Act of 1964 (Public Law S$-352} and in accardance with Title VI of that Act, no person in the United States shall, on the grounds of race, color, or national origin be e�cluded frvm part�icipation iux, be denied benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives federal financial assistance and will immediately take any measures necessary to effectuate this agreement. 3. It will comply with Title VI af Civil Rigl�ts Act of 14G4 (42 USC 2000d) prohibiting employmeni discrim7ination where {1) the primary purpose o£ a grant is to provide employrnent or (2) discrirninatory em�loymen� practices will result in unequal treatment af persons who are or should be benefiting from the grant-sided activity. 4. It rn+ill comply with require�nents of the provisions of the Uniform Relocation Assistance and Real Properiy Acquisi�ions Act of 1970 {PL 91-64b} which pro�ides far fair and equitable treatment af persons displaced as a res�rlt of federal and federally assisted programs. S. It will comply with the provisions of the Hatch Act which limit the political activity of ernployees. 6. It will comply with the miriimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, as they apply to ho�pital and educational institution emptoyees of State and local governments. It will establish safeguards to prohibit ernployees frorn using their positions for a purpose that is or gives the appearance of being nnotivated by a desire for private gain far themselves or others, particularly tlaose vvith whom they have family, business, or other ties. 8. It wrill give the sponsoring agency the access to and the right to examine all recards, books; papers, or documents related to the grant. �� 9. It will comply �r�vith all requirements imposed by the sponsoring agency concezx�ing special raquirements of law, program requirements, and other administrative requirements. TxDOT Form 1854 (Rev, 11112/20�2) Page 2 of 2 Attachment C (continuer� 10. It will ensure that the facilities under its ownership,lease, supervision which shall be utilized in the accamplishment of the project are not listed on. the Environ.zx�ental Protection Agency's (EPA) list of Violating Facilities and that it will notify the federal grantor agency of the receipt of any ca�nzxaunication from the Director of the EPA Office of Federal Activitias indicating that a facility to be tased in the project is under consideration for listing by the.�PA. 11. It will comply with the flood insurance purchase requzreznents o� Sectian 102(a) of the Flaod Disaster Pcotection Act of 1973, �L 93-234, 87 Stat. 975, approved December 31, i976. Section l02(a) xequ�ires, on and after March 2, �1975, the purchase oi flood insurance in communities where such insurance is available as a candition for the receipt of arxy federal financial assistance for construction or acquisition purposes for use in any area that has heen identiiied by t�e Secretary of the Departrnent of Housing and Urban Developrnent as an area having special �lood haza7rds. The phrase "federal financial assistance" includes any form of loan, grant, guaranty, insurance payrnent, rebate, subsidy, disaster assistance loan ar grant, or any form oi direct or indirect federa� assistance. 12. It will assist the grantor agency in its compliance with Sect�on. l Ob of the National Historic Preservation Act of 196G as amended {I6 USC 470), Executive Order 11593, and the Archeological and Historic Preservation Act of 1966 (1G USC 469a-1 et sep.) by (a) consulting with the State Historic Preservation �fficer to conduct the investigatian, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that aze sui�ject to adverse effects (see 36 CFR $00.$) by tY�e acti�vity, and notifying the federal grantor agency of the existence af any such properties, and by (b) complying with all requirements estahlished by the federal gr�ntor agency to avoid or m�itigate adverse effects upon such properties. 13. It vc�ll comply with Chapter 573 of the Texas Government Code hy ensuring that no of�cer, employee, ar member of the applicanYs go�verning t�ody of the applicant's grant shall vote or confirm the employtnent of any person related within the secand degree of aff'inity ar third degree by consanguinity to ar�y mernber of the governing body or to any other offic�r ar employee authorized to employ ox supervise such person. This prohibitian shall not prohibit the ernployment of a person described in Section 573 A62 of the Te�cas Government Code. It will ensuze that al� ixzformatian collected, assembled, or maintained by the applicant relative to this praject sha11 be availabl� to the public during �ormal business hoars in carr�pliance with Cteapter 552 of the Texas Government Code, unless otherwise expressly provided by law. It wi11 comply with Chapter 551 of the Texas Government Code, which requires all re�lar, special, or called meetings of governmental bodies to tae open to the public, except as oth�ise provided by law or specifically permitted in the Texas Constitution. ra�s Deparlment ar rrarrsporratron Form 1855 (Rev. 5/2�42) (GSD-�PC Word 97} Page 1 of 1 DEBA,RMENT CERTIFICATION Attachment D (1) The SUBGRANTEE certifies to the best of its knowledge and belief, that it and its principals; (a) Ar� nat pres�ntly debarred, suspendeci, proposed for debarment, declared ineligible ar voluntazily excluded from covered transactions by any federal departrnen� or agency; (b) Have not within. a three-year period preceding this proposal been convicted of or had a civil judgement rendered a�ainst the�n for commission of fraud or a criminal offense in connectian with obtaining, attempting to obiain, or perforrx�ing a federal, state, or local public transact�on or contract under a public transactian; vialat�on of feder�l ar state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsif�cation or destruction of records, making faIse staternents, or receiving stolen property; (c) Are not presently indicted for otherwise erixninally or civilly charged by a federal, state, or lacal gavernmental eniity with com�mission of any of the offenses enumerated iu� paragraph (1)(b} af this certification; az�d (d) Hav� not within a three-year period preceding this application/proposal had one or more federal, state, or 1oca1 public transactions ternunated for cause or defaul�t. (2) Where tlie SLIBGRANTEE zs unable to certify to any of the stateznezrts in this certification, such �L7BGR�1'fEE sha11 attach an explanation to thi.s certification. � � '� � . �� 1�� - . 1 ♦ r -i `` ! ` Signatur� oflCertifying Official �� fI � . � 1 � Title i7 , I � Date AP 01�E� A�S _� �p L��AJ.,�i�Y: �� . y ��'�� , ' �,�� _ �d��, , �'ity of Fo�t �o�th, T'exas �y�� r�d c��n�;� ��rrt��c��;�� . � DAT� I REF�R�iVCE NUMBER LOG NAME PAG� 5161�3 **�_� g�� 35CIOT5TEP � 1 af 1 suB��cr APPR�PR�AT�ON ORDINANCE AND CONTRACT WITH 1'��A� b�Pl�#�Tf��lT �� R�1f�SPDI�TA�i�f� � FOR CLICK [T OR -TfCKET SELECTIVE TRA�F�C ENF�RCEMENT PROGRAM REC�MMENDATION: [t is recommended that the City Council: �. Autharize the City Manager to accept a contract with the Texas Department of Trar�sp�rtatian (TxDOT) to operate tY�e Click It or Ticket (CIOT) Selective Traffic Enforcemen# Program (STEP) from May 1, 2D03 t� December 31, 2QQ3; and � 2. Adopt the attached a�propriafion ordinance incr�asing .estimated receipts and appropriatians in t�e Grar�is Fund by $8,500, upan receipt of ih� grant. . �lSCUSSION: Texas leads the nation in traffic fatalities. According ta the Natiflnal Safety Cour�cii, people w�ho wear � safety belts have a 45% better char�ce af surviving a serious tra�c crast� and a�0% better chance af survi�ir�g withaut severe injuries, Sinc� pa�sage of the safeiy belt and child safety seat laws, the mast effective methad in improuing safiety belt usage rates in Texas has been increased enforcement at the state and Eoca! IeveL Seasanaf probEems i� Texas regarding safety belt use are e�ident. Th�s project wil! increase sa�ety belt rates #hrough a CiOT STEP during the 2003 Memorial Day and Thanksgiving holidays. . Safety belt enfarcement wilE be supported by public informatian and education efforts. � This grant w�il pay for afficer oW�rtime and miieage during the May and Navember enfarcement blitzes and media campaigns. There is no requirement far matching funds. � TxDOT does nat provide for any form of indirect costs, therefor� it will be necessary to waive these charges in the amount of $1,648. � . �15CAL INFORMATIONICERTIFICATI�N: Tf�e Finance []irector certifes that upon approual and completion of the abave recommendations and the adaption of the attached supp�eme�tal appropriation ordinance, funds will be availab[e in t�e current I o�erating l�udget, as appropriated, in t�e Grant Fund. -� �� W:r 5u6mitted for City Manager's Office by: I.ibby WaLson Originating Department Head: Ralph Mandoza Additional Informatioo Contact: Cristi Lemon 61$3 4$386 48066 FUND �CCOi1NT � (to} GR76 51421{3 I GR7fi 451942 � (from) � � � CENTER 03530285401Q 035302854QQ0 I AMOUNT $8,54�A0 $$,50Q.00 CITY SECAETARY 1 � � APPRDVED OS106103 � ox�.# issa6 � �