HomeMy WebLinkAboutContract 28380a
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AGREEMENT FOR METROPOLITAl� MEDICAL RESPONSE SYSTEM
PHARMACEUTYCAL CACHE STORAGE
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THIS AGREEMENT, made and entered inta this�f day of �z,�Uzr�y 20 � by
— �
Harris Methodist Fort Worth, a Texas non-pxofit corporation (hereafter "Harris") and the City of
Fort Wortl�, (hereafter the "Cit�'), both acting ti�rough �heir duly authorized representatives,
VVITNESSET'�i:
WHEREA,S, City and Harris desir� to provide a greater degree of protection against
weapans o� mass des�ruction to the citizens of Fort Worth by rr�alcing additional decantamination
facilities a�ailable in Fort Worth;
WHEREAS, the City desires to obtain sa.�e and secure storage space far certain c}iemical
and nerve gas prophyiactic and antidote pharmaceuticals for the Metropo�itan Medical Response
System; and
WHEREAS, tJae Ciiy has the task af distxibuting the pharmaceuticals to other haspitals
and to emergency sitas as neces�ary, and,
WHEREAS, Harris has such storage space at its faeilities thxaugh its Department of
Pharmaey at its Harris Methodzst Hos�iial Fart Worih facility, and desires to caoperat� with the
City of Fort Worth; and,
IN C�NSIDERAT�ON of the mutual covenants herein conta�ined and for other
good and valuable consideration, the parties ag�ee as follows:
1. The above stated recitals are true and correct and by �.his reference aare made a part
he�eof and are incorporated herein.
2. City ag�rees to provide fundi�g in the amount o� sixty tihousand dollar�
($60,0OO.OD} from current fiinds and Harris agarees to construct a decontamination
facility in accorc� with Exhibii "A"-- Decontamination Facility Data Fi�e. In
addition to said funds, decantamination equipment in the toial of five thousand
four hundred fourteen dollars ($5,41�4.00) will be provided, as requested.
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3. Harris agrees to provide to ihe City storage space and ratation services for
phannaceuticals for the Metropolitan Med.ical Response System with access
provided to the authorized City staff under the terms and conditions set forth
below. The specific antidotes and their quantities are fisted on Exhibit B, attached
hereto and rnade a part hereof.
4. The parties agree that the space required will be used £or the term of this
Agreement while c3istribution of antidote supplies to other hospitals is b�ing
performed by the City, using Harris as a base for antidote distribution and storage.
The lacaiion, size, and a11 other details regarding the storage space at Hairis sha11
be at the sole discretion of Harris.
S. The pharm�.ceuticals listed iri Exhibit B will at all tunes b� fihe property of the
City, and not Harris.
6. The siarage area(s) wi11 remain locked at all tiumes during which it (thay) is (are)
not being accessed A key (or keys) ta fhe pharmaceutical storage area(s} wi11 be
maint,�ined in a secure loca�ian an Harris Departrraent of Pharmacy accessible to
its phatmacists 2�4 hours a day, 7 days a week.
7. The pharmaceuticals li.st�d on Exhibit B will be released anly u.�on written
authorization of ihe City Manag�r or his respective authorized representatives.
Thc; release of any and a11 pharmaceuticals listed in Exhibit B shall be recorded in
a"MetropoIitan Medical Response Sys�em Phar�naceutica.l Cache Storage Log
Book" kept in #he Harris Department of Pharmacy. Th� identity and exact
guantzty of pharmaceuticals released and the signature af the �ariy the
pharmaceuticals are released to shall be recorded in the Log Book at the time of
each rel�ase.
8. At least monthly, Harris will pexform an inspectian of the st�rage area. The
inspection wiI_l consist of an evaluation of the appropriateness of the storage
conditions for the phaamace�ticals and a detear�mination the phanmaceuticals arc
u+ithin the�x listed expiration dates. A written report will be made af the
inspec�ion and its �indings, and a copy sha11 be made available to the City for their
review. Such report will be furnished to thc City Manager's Office within a
reasonabl� time n.a later than the 10�' day after the inspection.
9. Th� dispo5i�ion of deteriorated, expired, or otherwise unusable pha�rmaceuticals
will be �he responsibility oi the City, not Ha�ris. Likew�ise, Harris will not be
responsible for replacing deteriorated, �xpired, or otherwise ur�usable
pharmaceuticals, but will rotate the pharmaceutical stock t� assist in prolongzng
"shel� life". The City sha11 remove (ar instruct H�rris as #o their statas}
deteriarated, expired, or otherwise unusable pharmaceuticals listed on Exhibit B
withzn s�ty (60) days of notification of �heir deteriorat�;d, expired, or otherwise
unusable status by Harris. Harris will be responsible far maintaining the starage
a�rea in sa�isfactory and broom clean and proper temperature controlled condition.
for storing the pharmaceuticals. _
10. Notic�s under this Agre�ment ta or among the parties sha11 be given as'follow s:
For City:
Ms. Libby Wat�on
Assistant City Manager
City Manager's Office
1 �00 Throcl�nortor� St.
Ft. Worth, TX 76102
(817.871.6183;
WatsonL@ci. fort-worth. �.us)
For Harris:
Randy BaII
Director of Pharmacy
Hairis Methadist Hospi#al (Downtoum}
13D1. Pennsylvania Av
Fi. Worth, TX 76104
($17.8 82.2097;
RandyBall@texashealth.arg)
11. This Agreement sha11 become effective an the date and year �st above written,
and sha11 bG in effect for #hree {3) years and deemed renewed on an annual hasis,
tb.�xeafter unless eiiher party gives.written notice to zntent, not to renew no Iess
than sixty (60) days prior to the end of the initial three (3} year ierm or any
subsequent/renewal term. The City may cancel this Agreement at any time during
the initial tbxee �(3) year term afier sixty (6Q) days written notice to Harris.
Following the inifial three (3} yeax term, eithcr paxty may cancel �hi.s Agreement
at any time after sixty (60) days written notice to the ather party.
12. The parties agree that �hey have had ineani.ngful discussian and/or negoiiations o�
the provisions, terms and cont�itions contained in t�is Agreemenf. Thexefore,
doubtfitl or a.mbiguous pxovisions, if any, cantained in this Agreement shall not be
constru�d against the party who physical�y, prepared this Agreement. The rule
13
commonly referred as "Fortius Contra Proferentum" shall not be applied to #his
Agreament or any interpretaiion thereof.
This Agreemeni coan.stitutes the entire agreement ��iween the parties far the
pravxsion, use of starage space and rotatian of pharmaceuticals far �he
Metropolitan Medical Response System. No statement, r�presentativn, writir�g,
understanding or agreement made by either party, or repr�sentative of either
pariy, which are not �;xpressed in this Agreement, shall be binding. All changes,
revisions, modificatians oz a.mendments to this Agreement sha11 be binding onl.y
wh�n zn writing and signed by the authorized �epxesenta�ives of the partie5 hereto.
EXECUTED by the parties he�reto in duplica�e and deemed to take effect on the day al�ove first
wri.tten.
By���f
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Worth ��� Harris 1Vlethoclist Fart Woarth
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Ap roved fax Form and Legality:
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May I8, 2000
Mr. Denton Wilsan � �
xexas Health Sys#em
6dQ0 Western Piace
Ft. Worth, TeYas 7fi1D7
�E: Texas Health Systera
Master Canhact No. 06-8999- L 2 .
Ha�7is Methodist F`t. Warth, Tx.
SLTB7: Wea�ons o#'Mass Desiruction Wash Dowt�
Dear Mr. WiIson:
Phona: 817 338-92p5
Fax; 617 338-1362
Reference is made to your VERBAL R£QUEST �ated 04/1912DQQ i� which we were requested ta make the svbject
change and provide oar change in con�act price and #ima.
We prapose ta make the above changes far khe,sum of $52,193.00 which will be Added to our original coptract
amaunt. A#tached are copies afour cast breakdown. This groposal covers anly the chan�es to the specific work as
set forth in the attached brealcdorvn, and is s�bjecE to any c{ualificatians or conditipns noted tlierern. C�anges in t�►e
wortc and associated price adjustments other than those noted in our pro�osal are not included.
Please refer the attached clarifcations, � � .
Your early re�ie�v and acceptance of this graposal will be appreciated. If additianal information is rec�uired, please
advise. '
Sincerely,
Dan Hansen
Assistant Project Mana�er
cc:
FILE - Master
FI�E - PR �75-005
6"�R�SYR�IC,"iE��l �►D�111P�:R�Y 90i8.Laksstreet
F[. Warlh, TX 761 p4 .
C�MPANY, INC.
�a��i� ll��thod�st b��pit�l
1Neapons of N�ass Desfructior� WashAdown
No�es o� �►ssumpfiiott
for
�udgei �rri�cing
iVlay "18, 2000
1�Yiscellan�ous �
o Testir�g af any kind is by others.
� No pe�mit is ihcluded. Permitti�g may a�ffect ti�� scope of this project.
� No fi�aoring allowances have been included. � � �
� No fire alarm wor(c is included.
• This price assumes City of Ft War�h i�as no issues witn sa�ity drain �
� E�oxy painting of existing plasfier ceiling is included. t2500 SF)
a Traffic coatir�g of exisfing concre�� paving is ir�cluded. (2500 SF) �
� G�rtain tCack is incl�d�d. Cu�taEns are by o�hers. •
o. Quanfities are assum�d from sc�ematic sketc�es, � �
�1lechanica[ �
� Pfumbing fi�es to be PVC.
o ManuaE val�e for system will be instafled in narth irvall.
� Sprinkler E�eads to be simiiar #o (awn irrigation system specs.
o IIVas}� area to be supp�ied by t�ns� bibs ir�stalled in north wall. Hoses are not
incl�zded, �
o Supply hot and cold water assumed #o b� avaiiable in mechanical raom fio the north
of #he valef area. �
o Mi�ing vafve for warm water included for "sPrinkler system".
NOTE: -
7i�is pri.ce is based on v�rbal discussions with haspital personnel. Whe�n contract
drawings are Essued al! pricing wifl need #o r�-evaluted and is st�bject �a change.
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CdfidSTR�1C'gl•�lla GOMP•L1F!!Y
Estimate 5ummary
�I P�oJect: 175-005 Weapons af Mass aestruction Wash-clown � ��g'��
Locetfon: F�arr3s Meihodist Fort Worth �
j Ownar: Texas Healtfi System
��lrchitect: The Stichler Elesign Gra�p
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�rawings AJ�
$ 52,'i93.00 Sid
$ 4,899.00 Contingency
$ 1,87Q.00 Lockers �
$ 6,850.Oa CurtaPn Stor Cabs
$ 13,139.OQ
$ 39,0��.00 �s#
$ 22,'i00,00 �ld
$ 'IO�Ofl0.00 �st
Nlisc. Cos�t
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'—' � ����� � ���� °�s ��� CRTICAL CAREDTOWER�T WORTH ST�CHLER
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c� � �t,�� � � �-�� �trr waR�, 3`8XA5 cRouP,�Nc.
La�a� e. eauv.; vun ��a R�uwerax. �xway f.a.� nvf��a�ars-�.a+ r.+ofanlx�s.sew • uss mew�[ were wuv� suq.aa �.x eae4 ewrdua �nr�-fany mp+rya�a.���e rusnxlu�-���s wwwu pwe.w�s mswew Mrtoen
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Eghibi.t �
The pharmaceuticals listed in this Exhibit shaZl be stored, at the discre�ion of Harris, in the areas
designated by the Directar of Pharmaay a# Harris - Downtown. This document shall be limiting,
an� no additional types ar amounts af pharmaceuticals not listed in this document sha11 be stored
by Hamis pursuant ta the pharmaceutical storage and rotation to prolong "shelf lif�" Agreernent
between the �City and Texas Health Resources. Any additional pharmaceuticals or additiQnal
amounts of phaxmaceuticals identified in �his document must be made part af the Agreement
pursuant to ih� modificaiion provisions therein.
�Ciprofloxacin "CI�fD�� 4QOmg in D5W 20�m1 bag IV - 241case 10 cases
�Ciprofloxacin HCL "cipro" PO 5QDmg, 100 tab{ets, Unit Dose � 121case 14 cases
�Gentamicin Su�fate "gen�" 40mglml m�lti-dose vial -1001case 10 cases
C'ity o��'o�t �YY'o�ih� T'�xas
�ilay�� ��� Co�a�ci� �om���ic�tro�
DATE REFERENC� NUMBER LOG NAME PAGE
2112102 **����g�� 36MEDICAL � of �
SUBJECT CONTRACTS FOR METROPOLITAN MEDICAL RESPONSE 5Y5TEM (MMRS}
SERVICES AND EQUIPMENT WITH HARRIS METHODEST HOSPITAL FORT WORTH
AND JOHN PETER SMITH HOSPITAL
REC�MMENDATION:
It is recommended that the City Council aufhorize the City Manager to enter into contracts to disburse
$65,414 in Metropalifan M�dical Response System (MMRS) fu�ds and equipmenf ta Harris Methodist
Hospital Fort Worth, and $10,981 in decontaminafion and persannel profective equipment to fhe Jahn
Peter Smith (JPS) Main Hospital. The U.S. Department of Health and Human Services, Office of
Emergency Preparedness has approved these funds far this purpase under the MMRS contract.
DISCUSSION:
The Public Health Service DivEsion of the U.S. Department of Health and Human Services (DHHS) is
charged with assisting local governmer�ts to plan, develop and acquire special �quipment and
pharmaceuticals, and to identify and provide needed training ta impro�e health and medical responses
to weapons of mass destruction incidents. Under the DHHS contract, the City acts as fhe ag�nt for
disbursing funds ta pri�ate agencies participating in the MMRS.
On June 29, � 999 (M&C C-17509}, tF�e City Council approved the original MMRS contrac# in the
amount af $400,D00.
An additiona[ $200,000 was made available by DHHS, and on February 2, 2DOfl (M&C C-17891), the
City Counci[ approved fhat corttract adden�um.
A primary �acus of the MMRS pragram is to enhance the medical corrtmunity's ability to treat victims of
contamination. Harris Methodist Hospifa[ Fort Worth and JPS are designated �raurr�a facilities in the
City of Fort Worth and have been activ�[y involved in our emergency �lanning efforts.
�'ISCAL INFORMATION{CERTIFICATION:
Tne Finance Direcfor certifies that funds are available in the current operating budget, as appropriated,
af th� Special Trust Fund.
L1N: k
Submitted for City Manager's
Office by:
Libby Waisan
�riginating pepartment Head:
H. L. McMillen
Additio��al Information Cantact:
Gregg D�wsan ar r. J. Jones
FL�NU T ACCOUIVT I CEI�TER I AMOUNT C1TY SECRETARY
(to)
G183
6801 (from)
FE72
F�72
G170
�39120 036536001000 $65,414A0
539120 036536DO�Q00 $1D,9$1.00
APPROV�D fl2I12/02