HomeMy WebLinkAboutContract 27941' ` _ • ." - � s
TEXAS DEPARTMENT OF HEALTH
1100 WEST 49TH STREET
AUSTIN, TEXAS 7875G�3199
STATE OP TEXAS
C�UNTY OF TRAVIS
CITY ��C��'iAf�� � � _
COfi�TRAC�` f�C� .
TDH Document No. 756a005286 20Q3
Gontract Change Notice No. D 1
The Texas Department of Health, hereinafter refe�-red to as RECENIIVG AGENCY, did heretafore enter into a contract in writing
with FORT WORTH DEPAR'�'MENT O�' PUBLIC HEAL'1'H hareinafter refezred to as PERFORMING AGENCY. The parties
thereto now desire to amend such contract attachment(s} as follows:
�SUMMA1tYOF'�RANSACT�ON: _�-. - - -._... . . .�-------.. -- - - -------- -,,, _ ---
r�'T"-i" �C?. t�2 � �' �`EXAS DIABETES PROGRAM - DAEC
ATT NO, 03 : �PHP - LOCAL PLTBLIC HEALTH SYS'I'EM
ATT NO. 04 : IMMUNIZATION DIViSION - LOCALS
All terms and conditions not hereby amended remain in full force and effect.
EXECU 1'ED IN DUFLICATE �RiGTNAI,S ON THE DATES SHOWN.
CITY OF FORT WQRTH
Authorized Contracting Entity {type above if different
from PBRFORMING AGENCY) for and in behalf of:
PERFORMING AGENCY:
FORT WOR��EPARTMENT O�' PUBLIC
HEA� , � ,
By: ,ry J
(��ure of pe►�s�On autharized to sign)
I.ibby Watson, Assistant City Manager
(Name and Title) -
Date: .. f i � � � ., - _
RECO , ED:
0
�y:
(PERFORMING AGENCY Directar, if different
from person authorized to sign contract
APP OVED AS TO AND LEGALITX
/ Vi �
As stanC C�� ey
�gai�STE�
RECEIVING AGENCY :
TFXAS DEPARTMENT OF HEALTH
By: ��t �� Q"
(Signature of person authorizecl to sign}
Melaoie A, Doyle, Directar
Grants Mana�ement Division
(Name and Tztle)
Datc: � .�
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� ' Cover Page i
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SC GMD - Rev. I2100
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contiract u�.horizagion
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DETA�LS OF ATTACHMENTS
Att/ TDH Term Financial Assistance
Amd Program
Na ID B��i� End Source af Amonnt
Funds*
O1 OPHPBIOTERR 06/a1IO2 08/31/03 93.283 525,86a.00
Q2 DTAB/DAEC 09/01/02 08/31/03 State IOO,aoa.00
03 OPHPILPHS 09/O].102 08/31/03 93.491 40,OOOAO
Q4 IMM/LQCALS 09/Q1/02 (i8131103 State IOO,OQ0.00
TDH Document No.7560D0528b 2003 Totals
� Change No. O1 $766,8CaQ.40
— � �..._
Direct Total Amount
Assistance (TDH Share)
a.00 525,86Q.�0
Q.00 1 rirx,QU�.�Ci- �
Q.00 40,oaa.00
a.00 �oo,oaa.00
$ O.DO $766,8b0.00
��_ _� _
'�F�deral funds are indicated by a number from the Catalog of Federal Domestrc Assistance (C�DA), if applicable. REFER Ta
BUDGET SECTION OF ANY ZERO AMOi]NT AT'I'ACHMENT FOR DETAII..S.
�
Cover Page 2
DOCUMENT NO. 7560005286-2003
ATTACHMENT NO. 02
PERFQRMING AGENCY: FORT WORTH DEPARTMENT QF PUBL�C I�EALTH
RECEI�7ING AGENCY PROGRAM; TEXAS DTABETES PROGRAM
TERM: September 01, 2Q02 THRU: August 31, 20Q3
SECTION I. SCOPE OF WORK:
PERFORNIING AGENCY shall design, irnplement and evaluate a Diabetes Awareness and
Education in the Cornmunity (DAEC) Praject. The DAEC pro�ect shall target Hispanic
Americans, African Amerieans, the elderly and ather groups at r�slc for developir�g Type 2
Diabetes.
PERFORMING AGENCY shall comply with aIl applicabie federal and state laws, zules,
regulations, standards, ar�d guidelin�s in e�fect on the beginning date of this contract Attachment
unless amended. PERFORMING AGENCY shall develop the following products:
� An action plan for local enhancement of the DAEC project during the terrn of this
contract Attachment; and,
� A sustainability plan.
PERFORNIING AGENCY is responsible for de�signing, implementing, and e�aluating the DAEC
project. PERFORMTN�G AGENCY shall meet the following objectives througk� the DAEC
project and shall pravide evidence Chat the DAEC project is meeting the following objec�ives:
� Implerment community activities that ha�e value;
• Maintain staffing patterns with qualified staff designated to the DAEC project;
o Reach consensus between PERFORA�VG AGENCY and the cammunity on community-
wide priorities that describe populatian-based ol�jec�ives and achieve compatibility r�ith
the Healthy People 201Q Madel Standa.rds;
• Increase PERF�RMIlVG AGENCY'� credibility within the cornmut�ity, and establish a
performance system;
� Identify and recruit program ehampions within the organ�za�ianal str�xcture and the
community;
� Change significant systems in PERFORIVIING AGENCY'S oxganizatianal structure and
its efforts in the cornmunity to ixnprov� organizational capacity and performance;
� Increase staff development within the organizational structure and in tI�e community;
� Imprave PERFORMING AGENCY'S infrastructure and performance;
� Increase access Co health caz�e and education se�vices from baseline; and,
� Achieve estabIished workload measnres by reaching the negotiated number of persons
served through this contract Attachment tl�rough awareness activities.
ATTACHII�ENT — Page 1
PERFORMTNG AGENCY shall provide e�idence that PERFORMING AGENCY is meeting
end-o%project outcome o6jectives:
• Increase �isitiility of the D.AEC to a� least 15% of the target population; and
o It�crease the communrty's understanding of diabetes by at I�ast 10% from baseline.
AlI activities shall be performed in accordance with RECENIlVG AGENCY'S Progxazn
guideIines as set out in the Request for Proposal (RFP) issued Apri1 17, 2002, and with
PERFORMING ACxENCY'S objecti�es, activitics, work plan, detailed budget and revisions, if
any, as adopt�d by RECENING AGENCY'S Program and transmitted in writing to
PERFORMING AGENCY. Th�se docu�ents are incorporated by reference and rnade a part of
this contract Attachment.
PERFORMING AGENCY shall con�piy with the following:
o Chapter 103 of the Health and SafeCy Code;
• Healthy People 2010, United States (U.S.) Department of Health and Hurnan Services,
November, 2000;
� RE�EIVING AGENCY'S Quality Care: Client S�r-vices Standards far Public Health and
Community Clinics, Texas Deparkme�t af Heal.th", revised June 1997; and,
o Diabetes Today. A Course on How to Build Skills to Pran and Irrrplement Community
Based Pragrams for Persons with Diabetes, U,S. Department af Heaith and Human
Services, Septerr�ber 200a.
Within thirty (30) days af receipt of an amended standard(s) or guideline(s), PERFORMING
AGENCY shall inform RECEIVING AGENCY Pragram, in writing, if it will not cantinue
performance under this Attachrr�ent in compliance with thc arnended standard(s) or guideli�ie(s).
RECENING AGENCY rnay terminate the Attachment immediately or within a reasonable
period o� tirne as determined by RECENING AGENCY.
PERFORMANCE MEASURES
The following performance measures wi11 be used to assess, in part, PERFORMING
AGENCY'S effectiveness in providing the ser�ices described in this contracC A��achment,
without waiving the enforceabil'rty of any of the other terrns of the contract.
• Conduct at least 68 key diabetes education activi�ies.
� Ensure t�at at least 21,OOD individuals who have or are at �sk for diabetes par�icipate in
key activi�ies.
� Publish a minimurn of 0 diabetes related articles.
� Pravide a riunimum of 5 diabetes related radio spots.
• Provide a minimum of ]. �elevision spots.
ATTACHMLNT — Page 2
�
• Distribute at least 2,OOQ pieces o� educational materials.
• Reach an estimated 3,OOO,a00 peaple through media expasures. .
� Provide a rnrnimum of ZO community actions.
• Provide a minimum of 10 community changes.
• Provide 2 additional or changed abjectives as outlined in Application.
The numbers above indicate the minimnm �or each performance measurc�. This vaiue is subject
to ehange upan written agreement between RECEIVIl�IG AGENCY and PERFORIVnNG
AGENCY.
PERFORMING AGENCY shall submit manthly performance r�ports within fifteen (15) day�s
a-Fter the end of each month that are grepared in the format approved by RECENING AGENCY
Program. PERFORMTNG AGENCY shall alsa submit quarterly performance reports within
fifteen (15) days after �� end of each quarter that are prepared in the format approved by
RECENING AGENCY Pragram.
SEC'TIDN II. SPECIAL PROVISIONS:
PERFORMING AGENCY sha�1 inelude the following credit an a11 printed, audio or visual
materials developed as part of this program: "Funding provided by the Diabetes Program, Texas
Department of Health."
PERF�RMING AGENCY shall no�ify RECE�VING AGENCY Program Director, Diabetes
Program, of any changes in project aetivities or staff within seven (7) days oi such change.
PERFORMING AGENCY'S praject coordinator and support staff shall attend periodic trainings
held by RECEIVING AGENCY.
ATTACT�V�NT — Page 3
SECTION III. BUDGET:
PERSONhTEL
FRINGE BENEFITS
TRAVEL
EQUTPMENT
suPPr�s
CONTRACTUAL
OTHER
TQTAL DIl2ECT CHARGES
INDIRECT CT�TARGES
TOTAL
Total reiinbursements wiIl noi exceed $100,000.00 .
$44,137.60
11,Q34.40
4,'i 80.00
a.oa
500.00
o.oa
35,134.24
$95,586.2�
$�,413.76
$100,000.00
Financial status rep�rts are due the 30th of December, 3dth o� March, 30th of June, and the 30th
af Noveznber.
Basec� an UGMS, indirect cost may be recovered up to 10% of the direct salary and wage costs
of pro�iding the service {excluding overtime, shift premiums, and fringe b�nefits).
ATTAC�IlVIENT — Page 4
City o��'a�� Wo��h, Teacas
- � -
�: �� �- : � �� • �--� -� - �
�o����c�ti�z�
DAT� REFE�iENCE NUMeER LOG NAME
8/81Q2 **�o� �� �7
50AWARE
PAGE
1 of 3
sua��cr APPROPRIATION ORDINANCE AND CONT[Nl7ATION OF A GRANT CONTRACT
FOR THE FIFTH YEAR WITH THE TEXAS DEPARTMENT OF HEALTH AND THE
TEXAS DIABETES PROGRAMICOUNCIL FOR DIABETES AWARENESS AND
EDUCATION IN THE COMMUNITY
REGOMMENDATfON:
It is recommended tha# the City Council:
1. Authorize the City Manager to accept and exec�te a can#inuati�n to a grant contract with the Texas
Departm�nfi of H�a1th (TDH) and Texas Diabetes ProgramfCouncil (TDPIC) in the amount of
$100,OOD to be used to increase diabetes awareness and education at the community le�el from
September 1, 2D02, #o August 31, 20�3; and
2. A�opt the atiached appropriation ordinance increasing estimated receipts and appropriations by
$100,000 in the Grants Fund; and
3. Autharize a nan-interest bearing interfund loan from t�e General Fund to the Grants Fund in the
amount af $25,000 for inter�m financing for this grant pending cantract execution to ensure a smoofh
transition from one grant funding period to another.
DISCU5510N:
Diabetes is an epidemic and a public health crisis in Texas. The incidence rate has increased tenfold in
the last 60 years (3.7 per 1,0�0 in 1936, to 3Q.� per �,04Q in 1995). The estimated pre�alence of diabetes
in Texas is 6.5°10. Diabetes impacts minorities dispropartionateiy, i.e., 11.4% far African Americans,
and 9.3% for Hispanic Americans. Based on the cost methodo[ogy de�eloped by the University of
Texas {"Direct and Indirect Costs of Diabetes in Texa�", 1992, by Dr. Da�id Warner, LBJ School of
Public Affairs, et al.}, it is estimated that the annual cost of diabetes in Texas is approximately $4 billion.
Using this same cost methodalogy, the financial burden of diabefes annually for the City of Fort Wo�th
is estimated ta be $102,�68,Q00. Yet, we continue to spend hea[th care dallars fln dawnstream
medical technology and treatment, rather than focusing on preveniion and interventian.
Type 2 Diabetes may be pr�ventable through proper nuirition and physical activity. If is estima#e� that
50% of the blindness and 60% of the amputations are preventable. E�en with new medications and
management methodology, diabetes is still the leading cause af blindness, kidney disease, and
amputations in T�xas, ma�cing it on� of our mast serious, costly, and common public health threats.
The main objectives of this Diabetes Awareness and Education in the Comm�nity (�AEC) continuation
gran# is to cantinue #he develapment and impl�mentation af a community project that r�duces the
hurder� of diabet�s, increases the understanding of diabetes, and builds cammunity and organizationai
capacity. It is community focused and pre�ention oriented. It has achieved many objectives in the past
four years.
C`i�y of Fort �ort�i, �'exas
- - _ �
�� �� _� ��_ i� � --� - -- -
�o�a���c�t��n
DATE REFER�NC� NUMBER LQG NAME �aAWARE pAG� 2 Qf 3
818102 **��191 �� �
su���cY APPROPRIATION �RDWANCE AND CONTINUATION F A GRANT CONTRACT
FOR THE FIFTH Y�AR WITH THE TEXAS DEPARTMENT O� HEALTH AND THE
TEXAS DIA6ETES PROGRAMICOUNCiL FOR DIABETES AWARENESS AND
EDUCATiDN IN THE COMMUNITY
The pragram conduc#ed an initial telephone survey to gauge the level of knowl�dge and awareness in
the community. In this, the final year of the grant, another survey will be conducted to determine �h�
effectiveness af the pragram in raising the level of knowledge and awareness in the commur�ity. A few
of the activities accomplished by �he program in the years following the survey ha�re b��n:
a) 84 community and carparate healih fairs reaching 42,000 eitizens; and
b) 'k 17 educational presenfat9ons in the community reaching 1,385 citizens; and
c} Bus bench and radio campaigns as follaws;
+ A#atal of 75 bus benches, 360 inte�ior bus placards, and 15 bus tails with over
5a million exposures in three years; and
� Over 124 targeted radio spots and 80 public service announcements with over
1 millivn expos�res; and
d) 119 restaurant surveys to gauge healthy menus; and
e} Partnerships with the University of North Texas Health Science Center, the Tarrant
County Health Department, the Tarrant County Diabetes Callaboration, Inc., the
Fort Wor�h Independent School District, the City of Fort Wvrth Wellness Program,
the Urban Inter-Tribal Center of Texas, the National Caunci! of La Raza, and
athers; and
f) The Cfi�ronic Disease 5elf Management Program (CDSM)
The CDSM program was designed by Stanford University. If is a classroom-based six wee� program
designed to empower people ta self manage t�eir chronic diseases. Alihaugh the program is not
disease speci�ic, participants will gain the skills necessary to deal wifh the emotianal, medical, and
physical aspects ofi their disease. Stanford University �as shown that thraugh fhis program, people with
chronic �iseases have fewer incidences of hospitalization and report better Ee�els of health. In two
years, 157 peopfe have gone through the program.
The Public Health Departme�t plans to continue these strategies in the next year, and in addition will
coardinate refierral systems through a variety of organizations, and work with elementary schools to
facilitate healthier meal optior�s.
�'ity o, f'1�'ort Worth, �'exas
_ ,
i -,� ��- r - 4�, � -� �
���u��c�t�on
DATE REFERENCE NUMBEF2 LOG NAM� PAGE
���1Q2 '���d� 91 �7 50AWARE 3 of 3
SUBJEC� APPROPRIATION ORDINA CE AND CONTINUATION OF A GRANT C4NTRACT
FOR THE FIFTH YEAR WITH THE TEXAS DEPARTMENT OF HEALTH AND THE
TEXAS DIABETES PROGRAMICOUNCIL FOR DIABETES AWARENESS AND
EDUCATION IN THE COMMUNITY
FISCAL INFORMATION/CERTIFICATlON:
The Finance Director ceriifies that upon ado�tion of the attached appropriatian ordinance, funds will be
available in the current operating budget, as a�propria�ed, of the Grants Fun�.
LW:k
Snbmit�ed for Csty� Manager's
�ffice by:
Libby Watson
Originatsng Department Head:
Daniel Reimer
Addifianal Informatian Contact:
5herwin Daryani
EUND
(tn)
2} GR78
61$3 2) GR76
3) GR76
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72b1 I (from)
3) GGO'f
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8568 I
ACCOUIVT I C�NTER I AMOUNT I CITY SECRETARY
451923
5 (�arious}
220001
'f 36076
45030'E798000 $100,OOD.00 �
050301798D10 $100,ODO.QO I
�0030179800� $ 25,Ofl0.00 �
k
APPROVED 08/fl8/02
ODO�ODO $ 25,0OO.OQ ORD.# 15182