HomeMy WebLinkAboutContract 60460CSC No. 60460
AGREEMENT FOR PARTNERS WITH A SHARED MISSION
BETWEEN ALLIANCE FOR CHILDREN
AND THE CITY OF FORT WORTH
FOR THE CRIMES AGAINST CHILDREN UNIT PARTNERSHIP
FISCAL YEAR 2024
In consideration of mutual covenants, promises, and agreements contained herein, this agreement
("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule
municipal corporation of the State of TeXas, ("City") acting by and through Fernando Costa, its
duly authorized Assistant City Manager, and ALLIANCE FOR CHILDREN, INC., a Texas non-
profit corporation ("Contractor") acting by and through Julie Evans, Chief Executive Officer, its
duly authorized representative.
RECITALS
WHEREAS, City has determined that the Crimes Against Children Unit ("CACU")
Partnership is necessary to support crime prevention in City during Fiscal Year 2024. CACU will
implement the Children's Advocacy Center Program which will enhance the prevention focus of
the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to
reduce violent crime and gang-related activities through enhanced enforcement activities and
crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate the Children's Advocacy Center Program,
which will support the police department's crime prevention efforts throughout the community;
and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Children's Advocacy Center Program; and
WHEREAS, City, as consideration for the performance of the Contractor, has
appropriated monies in the CCPD Budget in the amount of $187,100.00 ("Program Funds") to
provide to Contractor on a reimbursable basis for the operation of Children's Advocacy Center
Program subject to and in accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
1. This Agreement between City and Contractor
2. Exhibit A— Scope of Work: Project Plan and ZoomGrants Program Narrative
3. Exhibit B— Budget Narrative Worksheet
4. Exhibit C— Request for Reimbursement (RFR)
5. Exhibit D— Program Performance Report
6. Exhibit E— Request for Budget Modification Form
7. Exhibit F— Corrective Action Plan
8. Exhibit G— Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "G", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term "City" shall include the City of Fort Worth, and its officers, agents, employees,
and representatives.
The term "Contractor" shall include Alliance for Children, and its officers, agents,
employees, representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in EXhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit `B". Program activities and quarter measures shall be reported in accordance with
Exhibit "D"- Performance Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of $187,100.00 ("Program Funds").
2.2 Payment
Payment of the Program Funds from City to Contractor shall be made on a quarterly and
cost-reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) (Exhibit C). The Exhibit C shall be submitted along with copies of all
receipts and other supporting documentation for eXpenses related to this Agreement. EXhibit C
reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR
should be sequentially numbered and labeled using the following format:
RFR_AGENCY NAME_MONTH_YEAR
RFR submissions will include expense documentation that is legible, detailed, clear and
concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the
Contractor or duly authorized officer of the Contractor. Submissions must be scanned and
submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should
be sent electronically to PSM(a�fortworthtexas.gov, or via mail addressed as such: ATTENTION:
CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex,
505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt
of an acceptable and approved RFR and Exhibit D Program Performance report.
2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved
RFR and Exhibit D Program Performance report. With exception of final reimbursements requests
as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the Contractor
for resubmission, restarting the 30-day reimbursement schedule.
2.4 Reportin� Schedule
Contractor agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis.
Reports shall be included in October, January, April, and July report submissions. Contractor
agrees to provide Exhibit C— Request for Reimbursement and Exhibit D— Performance Report
per the following schedule:
Report Submission for
Activity and Expenses Report is Due on the 15tn
occurring in the following for months below
months
October — December Januar
Janua — March A ril
A ril — June Jul
Jul — Se tember October
Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than
the 15th day after the end of each month. If this deadline occurs on a weekend or federal holiday,
then reports shall be submitted to the City on the next City business day. Should the Contractor
not be able to meet these requirements in the given month, the Contractor shall provide written
notification prior to the deadline that details the justification and expected date of submission. If
no notification is received by the 15th of a report submission month, the City will document for
future corrective action. If, by the last day of the same month, Contractor has not submitted the
required reports, the City will send a Non-Compliance Letter notifying the Contractor's duly
authorized representative of a possible suspension of program funding. Submittal of an Exhibit C
and EXhibit D is required even if expenses and activity does not occur.
2.5 No Revisions on Final Reports The last day for the City to receive RFRs and
supporting eXpense documentation from the Contractor for this agreement is October 15, 2024.
No corrections or additional documentation will be allowed after this date. Any discrepancies on
the final RFR or expense documentation will be adjusted from the final reimbursement amount.
2.6 Bud�et Moditications Contractor is authorized to modify up to five (5) percent of
any budgeted line-item in the original approved budget without prior written permission from City.
However, Contractor must submit the Request for Budget Modification Form (EXhibit "E") to
City, with the RFR, during the month the modification took place. The request must include
justification for modification to the budget, and the new modified budget cannot exceed the total
amount of Program Funds.
2.7 Bud�et Modification Approvals Any modifications of more than iive (5) percent of
any budgeted line-item in the original approved budget must have prior written permission from
City before the modifications are made. The Budget Modification Form (Exhibit "E") must be
submitted, and request must be approved by City, before any money is moved to the line-item.
Once the Budget Modification is approved, the modified budget will take effect on the first day of
the following month. The new modified budget shall not eXceed the total amount of Program
Funds.
2.8 Modifications to Bud�et Zero-Line Items Any modifications to zero line-items in the
original approved budget must have prior written permission from City before the modifications
are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City
before money is transferred into the new line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct
and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect line-item, or
vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines
outlined in sections 2.6, 2.7, 2.8, 2.9.
2.10 Last Day to Approve Modifications The last day the City will approve a Budget
Modification for this agreement is August 1, 2024.
2.11 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement eXpenses that the City believes, in its sole discretion, are not specified in EXhibit
"B" of this Agreement or an approved budget modification form.
2.12 Budget Modifications shall be submitted to PSM(a�fortworthtexas.gov, or via mail
addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob
Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
3. Term
This Agreement shall commence upon October 1, 2023 ("Effective Date"), and shall end
on September 30, 2024 ("End Date"). All of Contractor's expenditures under this Agreement must
be completed no later than September 30, 2024. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit "A."
4.2 Reportin� Schedule
Contractor agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis.
Reports shall be included in October, January, April, and July report submissions. Contractor
agrees to provide EXhibit C— Request for Reimbursement and EXhibit D— Performance Report
per the following schedule:
Report Submission for
Activity and Expenses Report is Due on the 15tb
occurring in the following for months below
months
October — December Janua
Januar — March A ril
A ril — June Jul
July — September October
Contractor agrees Exhibit C and EXhibit D reports shall be submitted to City no later than
the 15th day after the end of each month. If this deadline occurs on a weekend or federal holiday,
then reports shall be submitted to the City on the next City business day. Should the Contractor
not be able to meet these requirements in the given month, the Contractor shall provide written
notification prior to the deadline that details the justification and expected date of submission. If
no notification is received by the 15th of a report submission month, the City will document for
future corrective action. If, by the last day of the same month, Contractor has not submitted the
required reports, the City will send a Non-Compliance Letter notifying the Contractor's duly
authorized representative of a possible suspension of program funding. Submittal of an Exhibit C
and Exhibit D is required even if expenses and activity does not occur.
4.3 Program Performance Report Contractor agrees to provide a Program Performance
Report (EXhibit D) to document the performance of work as described in the Project Plan and
Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome
objectives achieved in support of the CCPD goals and zip code data for unduplicated participants.
The program reports shall be submitted to City as identified in the report schedule in Section 4.2
4.4 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan
("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in
a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A
Corrective Action Plan may also be implemented in response to monitoring findings, recurring
late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and
responding to audit reports by the City. The CAP will contain the identified issue found by the
City, how the Contractor will correct that issue, who the responsible person will be to ensure
completion, and a target completion date. An example of this form is attached as Exhibit "F".
4.5 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to
assess the risk of City funds and Contractor performance at any time during the duration of this
Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide
instructions of what to prepare. The Contractor agrees to respond to any monitoring findings
identified by the City through a Corrective Action Plan.
4.6 Non-Responsiveness Contractor agrees to provide corrective action to all findings
or revisions identified by the City during the duration of this Agreement. If, by the last day of the
same month a corrective action is identified by the City, and a response is not provided by the
Contractor, the City will document further corrective action and send a Non-Compliance letter
notifying the Contractor's duly authorized representative of compliance issues, requested
resolution, or a possible suspension of program funding.
4.7 The final Exhibit D Program Performance reports will be due October 15, 2024.
4.8 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any iiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or eXpense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds eXclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the
address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized
description of each piece of equipment, the date each piece of equipment was purchased, the cost
of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the eXpense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board. All records shall be retained for three (3) years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
eXamination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written
explanation and any supporting documentation regarding the practice or expenditure. If Contractor
fails to resolve or cure the questioned practice or expenditure, to the City's satisfaction, within the
fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or
future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to the following: providing final
Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as
appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its eXpiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within siXty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this A�reement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the eXclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
eXpressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liabilitv and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR CHARACTER, WHETHER
REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY
AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY HIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I)
CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS
AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES,
EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS
RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE
INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY
LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS
OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE
EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR
AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assi�nment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Children's Advocacy Center Program is situated; and
no other public official of such locality or localities who exercises any functions or responsibilities
with respect to the Children's Advocacy Center Program during this tenure or for one year
thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds
thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be
incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, seX, disability, national origin, or seXual orientation, nor will Contractor
permit its officers, members, agents, employees, subcontractors, or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be eXecution of this Agreement, the City does not waive or surrender any of
its governmental powers.
15. Waiver of Immunitv
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
eXemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Covera�es and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liabilitv (CGL�: $1,000,000 per occurrence, with a$2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directars & Officers Liability: $1,000,000 per
occurrence, with a$1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liabilitv: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required by this Agreement, except for policies of worker's
compensation or accident/medical insurance shall list the City as an additional insured. City shall
have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment
of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
eXtent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the eXecution,
performance, attempted performance or non-performance of this Agreement, venue for said action
shall lie in state courts located in Tarrant County, TeXas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be compliant with TeXas Department to Family and Protective Services
standard, the Texas Administrative Code and all other applicable law. Contractors will be
responsible for conducting criminal background screening and for maintain appropriate records,
which will be subj ect to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND
HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party
shown below:
CITY: Fernando Costa, Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: CCPD Partners Unit
Financial Management Division
Bob Bolen Public Safety CompleX
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 TeXas Street
Fort Worth, TX 76102
CONTRACTOR: Alliance for Children
Julie Evans, CEO
3 609 Marquita Dr
Fort Worth TX, 76116
19. Counterparts: Electronically Transmitted Si�nature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
eXecuted and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf� or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationalitv Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this day of , 20_
[Executed effective as of the date signed by the Assistant City Manager below.] /
[ACCEPTED AND AGREED:]
City:
���
By:
Name: Fernando Costa
Title: Assistant City Manager
Contractor:
Tulie Evqns
B V. J u I i e Eva n s(0 ct 31, 2023 08:54 C DT)
J
Name: Julie Evans
Title: Chief Executive Officer
Date:
Nov 10, 2023
Date: OCt 31, 2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By_ Ro �Ilen A dredge Jr. (Nov 10, 2023 11:06 CST)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief of Police
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
Approved as to Form and Legality:
��� ��
B�7; Je s Mapes (Oct31, 02310:47 CDT)
Name: Jerris Mapes
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 23-0728
��,d��,
By:
Name: Elizabeth Garza
Title: CCPD Partners Manager
City Secretary:
c� � �
By: �
Name: Jannette S. Goodall
Title: City Secretary
aa
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�FFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FORTWORTHo
Powered by ZoomGrantsT"^ and
Fort Worth Police Department
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FY24 Partners with a Shared Mission (non-competitive)
Deadline: 5/3/2023
Alliance For Children
Alliance For Children
Jump to: Narrative Required Attachments
$ 187,100.00 Requested
Submitted: 4/28/2023 1:06:34 PM (Pacific)
Project Contact
Barell Morgan
bmorqan(a�allianceforchildren.orq
Tel: 8173357172
Additional Contacts
eblount@allianceforchildren.org
Narrative t�
' Alliance For Children
3609 Marquita Dr
Fort Worth, TX 76116
United States
CEO
Julie Evans
jevans .allianceforchildren.org
Telephone817-335-7172
Fax 817-549-7645
Web www.allianceforchildren.org
Some answers will not be presented because they are not part of the selected group of questions based on the answer to
#3.
1. Please select an Eligible CCPD Goal.
Refer to List of Defined Terms in contract packet when making your selection.
❑ Reduce crime through prevention projects
� Reduce crime through intervention project
IJ Increase safety through Direct Neighborhood Projects
IJ Increase safety through youth crime prevention projects
;.*.!: Increase safety through youth crime intervention projects
2. Select Entity/Organization Type
;�: Private Non-Profit 501c3
� Public non-Profit
3. Will your project address a Special Emphasis (i.e. Police/Community Relations or Violent Crime?)
P/ease see page 4 of the FY24 Contract Packet for more information.
� Yes
'.*.!: No
4. What Council Districts will this project serve?
Mark all that apply.
�. District 2
,�. District 3
.*!: District 4
;�: District 5
�. District 6
,�. District 7
�. District 8
,�: District 9
5. Provide a brief summary of your project's activities and objectives (up to 375 characters).
Alliance For Children receives all child abuse and neglect investigations occurring in Tarrant County. Through the review of
these cases, Alliance For Children identifies cases that meet established protocols for a multidisciplinary team response and
a forensic interview. The agency coordinates the interview and needed support services for families.
6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what
causes it to persist. Support your description with good sources.
According to the organization Darkness to Light, approximately one in ten children will be sexually abused in Tarrant County.
Last year, 65,000 children were confirmed as victims of abuse or neglect by the Department of Family and Protective
Services. Alliance For Children served 2,497 children as part of a child abuse investigation in fiscal year 2021. Of these, 1,258
were served in the agency's Fort Worth center. Alliance For Children has served over 63,000 victims of child abuse since its
inception in 1992.
According to research cited by Darkness to Light, some of the most common consequences in children who have
experienced sexual abuse include: emotional and mental health problems, substance abuse problems beginning in childhood
or adolescence and potentially continuing into adulthood, delinquency and crime in adolescence, academic problems in
childhood, sexual behavior problems and physical health problems in adulthood.
7. What is the target population? Please include characteristics to describe their circumstances and how the crime
or safety situation affects them.
Alliance For Children serves children in Tarrant County ages birth to 17 years old who are suspected to be victims of sexual
abuse, severe physical abuse, medical child abuse, trafficking, child fatality or witnesses to a violent crime. The organization
also may serve adults over 17 when deemed appropriate to best support the individual. The target group for this project will
include children served through Alliance For Children's Fort Worth center who receive a forensic interview, including children
from every zip code in the city of Fort Worth. Alliance For Children serves all race/ethnic groups and across all financial
demographics. Alliance For Children anticipates coordinating over 4,000 cases and conducting at least 825 forensic interviews
in the agency's Fort Worth center for fiscal year 2023.
As a children's advocacy center, Alliance For Children acts as a neutral party to serve every child in need who fits the
parameters of the agency's forensic interview protocols, regardless of preferred language or any disabilities they may have.
Alliance For Children has interviewers who are bilingual in English and Spanish and interpreters are utilized to accommodate
any other language needs. Children ages two to 17 are interviewed who might be victims or witnesses of abuse, and on
occasion adults with cognitive or communicative delays are interviewed as well.
Alliance For Children provides multidisciplinary team (MDT) coordination to strengthen and sustain the multidisciplinary team
with collaboration among partners to ensure timely access to the full array of services for children and families encompassed
in the Alliance For Children case criteria. Case coordination will be provided by Alliance For Children in order to issue support
for investigative partners as well as to facilitate the provision of resources and healing services to identified victims.
A forensic interview allows a child to discuss what, if any, abuse they may have endured or to give details of a potential crime
they may have witnessed. The forensic interview can be instrumental in a criminal child abuse investigation, serving as the
child's statement as to what has occurred. Information gained in a forensic interview is often the first step towards law
enforcement seeking justice for child victims. This not only allows the child interviewed to be kept safe from the perpetrator but
helps prevent the perpetrator from possibly abusing other children.
8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety
problem described in Question 6. Please include: <br> 1. What are the major activities, <br> 2. How many will
benefit, <br> 3. How your project is unique & similar to other efforts, and <br> 4. What sources were used to
develop and inform your project.
Members of Alliance For Children's Multidisciplinary Team Coordination Program who read intakes from the Department of
Family and Protective Services will determine if it appears a child meets the protocols to receive a forensic interview. When
this is the case, this team will move forward with coordinating with law enforcement and DFPS investigative partners to
schedule a forensic interview for the child.
For many Fort Worth children who may have experienced abuse, after a report is made to authorities, a forensic interview is
often the first step in the child abuse investigation. A forensic interview is a legally justifiable, objective, fact-finding,
investigative interview conducted by a trained professional at the request of an investigating agency such as the Texas
Department of Family and Protective Services or law enforcement agencies.
Forensic interviews are listed in Section 264 of the Texas Family Code as a service to be provided by a children's advocacy
center to avoid duplicate interviewing. Last year, Alliance For Children provided 874 forensic interviews at the agency's Fort
Worth center and 1.790 forensic interviews among all of its locations.
Alliance For Children's Forensic Interview Team consists of specialized interviewers who are highly trained in child
development, memory, suggestibility, linguistics, dynamics of child abuse, and question typology. These interviews are
designed to obtain investigative information from possible or alleged child abuse victims in a sensitive and non-leading manner
to help avoid re-traumatization of the child. Law enforcement and the Department of Family and Protective Services (DFPS)
partners witness the interviews in real time so that additional clarification of details can be gathered by the forensic interviewer
if needed.
Interviews gather a plethora of detail, not just about the possible criminal offense, but the location(s) it might have taken place
in, and other sensory details the child may be able to share, which can lead to better corroboration, suspect identification,
and thorough search warrants. Alliance For Children has had an established forensic interview team since 2007.
9. What are your anticipated results? Please include how the crime/safety situation will change and how you will
measure success.
Alliance For Children's goal is to provide forensic interviews to at least 85% of children who should receive a forensic interview
as established in Alliance For Children's Multidisciplinary Team (MDT) protocols.
A significant purpose of these digitally recorded interviews it to reduce the number of times the alleged victim is interviewed,
as well as the number of individuals who interview the alleged victim or child witness. Alleged victims or child witnesses are
interviewed by Alliance For Children forensic interviewers. The digital interview is not used as a substitute for the victim
testifying at trial.
All forensic interviews will afford an opportunity for investigators and the forensic interviewer to have a collaborative discussion
regarding any information clarification prior to the conclusion of the interview, except in the case of unforeseen circumstances.
10. Why is your agency suited to lead this project? Please include your agency's experience, mission,
partnerships, and nature of your services.
Alliance For Children has been the designated children's advocacy center for Tarrant County, Texas since 1992. It has
maintained a physical location in the city of Fort Worth since 1995. The mission of Alliance For Children is to protect Tarrant
County children from child abuse through teamed investigations, healing services and community education. Alliance For
Children is the only nonprofit in Tarrant County that plays a role in child abuse investigations and the only Tarrant County
agency authorized to have a child forensic interview team.
Alliance For Children partners with the Department of Family and Protective Services, Fort Worth Police Department, Tarrant
County Sheriff's Office and 30+ additional law enforcement agencies, Cook Children's Health System, JPS Health Network,
Tarrant County Criminal District Attorney's Office, Tarrant County Juvenile Services and ACH Child and Family
Services/OCOK to coordinate child abuse investigations and help ensure child abuse victims and their nonoffending family
members have access to needed services, such as forensic interviews, counseling and case management. All services,
including forensic interviews, are offered by Alliance For Children are at no charge to families.
11. What is your agency's mission? Please include how this project fits and how this project was developed.
Alliance For Children's Mission is to protect Tarrant County children from child abuse through teamed investigations, healing
services, and community education.
One of the key portions of Alliance For Children's mission is to protect Tarrant County children from child abuse through
teamed investigations. Through case coordination led by our multidisciplinary (MDT) team, Alliance For Children provide
support for investigative partners as well as to facilitate the provision of resources and healing services for identified victims
which may also include specialized MDT staffing to ensure children have access to appropriate services.
A forensic interview is one of the key services offered by children's advocacy centers such as Alliance For Children. As
defined in the Texas Family Code Section 264, a center shall provide: 'forensic interviews that are conducted in a neutral, fact-
finding manner and coordinated to avoid duplicate interviewing.'
By providing quality forensic interviews, Alliance For Children is able to assist the Fort Worth Police Department and other
investigative parties in their child abuse investigation process. Children are less likely to receive duplicate interviews by various
parties and thus are less likely to experience re-traumatization or confusion by being interviewed by multiple
agencies/individuals. The forensic interview is able to be utilized by the Fort Worth Police Department and other agencies to
conduct their investigations. As arrests are able to be made and perpetrators of child abuse are held legally accountable,
potential future victims of the perpetrators are protected.
12. What geographic area will you serve? Please include the relevant council districts, zip codes, or
neighborhoods that will be served by your project.
Alliance For Children, a children's advocacy center, serves children suspected of being victims of sexual abuse, severe
physical abuse, medical child abuse, trafficking, child fatality or witnesses to crime in Tarrant County, Texas. The agency has
a center located at 3609 Marquita Drive in Fort Worth that serves children from all neighborhoods and zip codes in the city of
Fort Worth. Alliance For Children co-locates in its Fort Worth center with the Crimes Against Children unit with the Fort Worth
Police Department and the Department of Family and Protective Services.
Alliance For Children serves 36 local jurisdictions of law enforcement including the police departments of: Arlington, Azle,
Bedford, Benbrook, Blue Mound, Burleson, Colleyville, Crowley, Euless, Everman, Fort Worth, Grand Prairie, Grapevine,
Haltom City, Hurst, Keller, Kennedale, Lake Worth, Mansfield, North Richland Hills, Pelican Bay, Richland Hills, River Oaks,
Saginaw, Sansom Park, Southlake, Tarrant County Sherriffs Office, Watauga, Westworth Village, and White Settlement.
13. What other funding have you secured (or requested) on behalf of this project? Please include a description of
how you intend to continue these services after funding expires.
Alliance For Children receives funding through the Victims of Crime Act. A portion of this funding is currently used to support
the forensic interview program. Alliance For Children receives funds from a variety of sources, including city, state, and federal
government levels. In addition, the agency submits and receives various grants from foundations and businesses, etc.
Alliance For Children also holds two large fundraisers each year to support its work and mission. The organization also has
many donors and supporters who give monetary donations each year to help sustain the work with child abuse victims and
their families. The agency feels confident in the ability to connect with funders and donors to sustain the forensic interview
program beyond the CCPD grant period.
15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able
to answer questions about your project.
Randy Finch
Required Attachments t�
Documents Requested *
Exhibit A- Project Plan Scope of Services
do
Exhibit B- Budget Narrative Spreadsheet
Required? Attached Documents *
�'. Exhibit A= Project Plan Scope of Services
✓
1295 - Disclosure of Interested Parties
Last Independent Audit Report
Letter of Non-Profit Status
List of Board of Directors
Insurance Certificate
Existing Corrective Action Plan (CAP)
Sub-Grant Budget - Please download and complete
the Sub-Grant Budget for all sub-grantees. ISDs will
also be required to list their CCPD funded school
sites.
�,,.,.,r�,.,,,� templ;
Memorandum of Understanding (MOU) - please
attach an MOU for each sub-grantee agency. MOUs
can be combined into one file.
Final Audit Report FY 2022
IRS Letter of 501(c)(3)
2023 Board of Directors
City of Ft. Worth Cert of Insurance
* ZoomGrantsT"^ is not responsible for the content of uploaded documents.
Application ID: 440171
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FORT WORTH
CRIME CONTROI.
AND PRF.VF.VTION DISTRICT
Submit To:
Bv Email:
PSM@fortworthtexas gov
Mail:
Bob Bolen Public Safety Complex
Atm: Contract Compliance Specialist
Financial Management Division
505 West Felix St.
Fort Worth, TX 76ll5
Exhibit C
Request for Reimbursement (RFR)
FY 2024
Submitting Agency:
Contact Name:
Phone Number:
Email:
Remit Address:
Invoice Number:
Month of Request:
Alliance For Children
Julie Evans
817-335-7172
jevans(a)all ianceforchi Id ren. ora
3609 Marquita Dr.; Fort Worth, TX 76116
DIRECT COSTS (90% Miuimum)
A B C D E
Total of Previous (6+C) (A-D)
This Month's
BudgetCategory BudgetAmount Reimbursements Requcst TotalRequested RemainingRalance
Requested To-Datc Availablc
A Perso�nel $ 101,000.00 $ - $ 101,000.00
B Fringe BeneYits $ 12,120.00 $ - $ 12,120.00
C Trave] & Training $ 1,000.00 $ - $ 1,000.00
D Equipment $ - $ - $ -
E Supplies $ 1,000.00 $ - $ 1,000.00
F Contracts/Consultants $ 3,360.00 $ - $ 3,360.00
G Sub-Awards $ - $ - $ -
H Occupancy $ 59,265.00 $ - $ 59,265.00
TotalDirectCosts $ 177,745.00 $ $ $ $ 177745.00
Budget Category
INDIRECT COSTS (10% Maximum)
A B C
Total of Previous This Month's
Budget Amount Reimbursements
Requested Requcst
02SCl111 N _ N
D I E
Total Requested � Remaining Balance
To-Datc Available
Soppor[ing dowmen[s required wi[h montlily reques[s. Summal'V:
SeeRequestJorReinibursenientGrstructions forreference TotalBudget: $ 187�100.00
Previous Requests: $
This Request: $
TotaL Requested To-Date $
Remaining Funds $ 157,100.00
I have reviewed this requesX and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchnse Order # Fund Dept !D Acroun[
RFR Approved For Payment (Forth Worth Po!!ce Department CCPD Staff Uce Only)
Reviewed by: ftpproved by:
Gra�t Staff Sig�ature Date Grant Staff Signature Date
Finance Received Stam� Placed Below
Crime Control and Prevention District
Partners with a Shared Mission
Exhibit D - Performance Report
Section I. Agency Information
Agency Name: Alliance for Children
Person to Contact for Corrections: Alonvia Starks
Contact Phone Numberfor Corrections: 682-382-1401
ema�i nddre55 for corre�c�or,5: astarks@allianceforchildren.org
Contract Term: October 1, 2023 - September 30, 2024
Authorized Executive Signor: Elaina Blount
Section II. Program Information
CCPD Goal (s�: Increase safety through youth crime intervention projects.
Project Description Alliance For Children receives all child abuse and neglect investigations occurring in Tarrant County. Through the review
of these cases, Alliance For Children identifies cases that meet established protocols for a multidisciplinary team
response and a forensic interview. The agency coordinates the interview and needed support services for families.
Section II. Quarterly Outcomes - Overall Performance
PercenYage
Outcome Measure and Description lst Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year-to-Date Performance Goal
Complete (%)
825 out of 970 (85%) of Fort Worth children who qualify receive a
forensic interview as determined by Alliance For Children's
multidisciplinary team protocols.
This equates to an anticipated 825 children receiving forensic 0 0 0 0 0 825 0.00%
interviews in Alliance For Children's Fort Worth Center out of an
anticipated 970 children who meet protocols to receive a forensic
interview.
100% out of 500 participants will receive prevention education to
be able to recognize signs, resist and report abusive situations as
demonstrated by attending prevention education trainings and 0 0 0 0 0 500 0.00%
receiving protective intervention services. Participants are from at-
risk zip codes 76103, 76104, 76105, 76106, 76112, 76133, and
76119.
Section II. Participant Activity - Overell Performance
Percentage
Project Plan Activities lst Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year-to-Date Performance Goal
Complete (%)
Unduplicated number of children referred for a forensic interview 0 0 0 0 0 970 0.00%
Unduplicated number of children received a forensic interview 0 0 0 0 0 S25 0.00%
Section I. Agency Information
Agency Name: Alliance for Children
Person to Contact for Corrections: Alonvia Starks
Contact Phone Number for Corrections: 682-382-1401
Email Address for Corrections: astarks@allianceforchildren.org
Reporting Period: October 2023 - December 2023
Contract Term October 1, 2023 - September 30, 2024
Authorized Executive Signor: Elaina Blount
Section II. Program Information
CCPD Goal (s): Increase safety through youth crime intervention projects.
Project Description Alliance For Children receives all child abuse and neglect investigations occurring in Tarrant County.
Through the review of these cases, Alliance For Children identifies cases that meet established
protocols for a multidisciplinary team response and a forensic interview. The agency coordinates
the interview and needed support services for families.
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description OCT NOV DEC Q1 Totals Performance Goal Percentage
Complete (%)
825 out of 970 (85%) of Fort Worth children who
qualify receive a forensic interview as determined by
Alliance For Children's multidisciplinary team
protocols.
This equates to an anticipated 825 children receiving 0 825 0.00%
forensic interviews in Alliance For Children's Fort
Worth Center out of an anticipated 970 children who
meet protocols to receive a forensic interview.
100% out of S00 participants will receive prevention
education to be able to recognize signs, resist and
report abusive situations as demonstrated by
attending prevention education trainings and 0 500 0.00%
receiving protectiveintervention services.
Participants are from at-risk zip codes 76103, 76104,
76105, 76106, 76112, 76133, and 76119.
Section II. Participant Activity - Overall Performance
Project Plan Activities OCT NOV DEC Q1 Totals Performance Goal Percentage
Complete (%)
Unduplicated number of children referred for a
forensic interview 0 970 0.00%
Unduplicated number of children received a forensic
0 825 0.00%
interview
Alliance For Children and Fort Worth Police
Department collaborate to identify and serve alleged
child abuse victims in Fort Worth. The expansion in 0 2000 0.00%
space was a direct result of the current caseload
demand which will be reported on a quarterly basis.
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions: may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific aspects
of the project contributing to its success.
Describe any challenges (i.e. frustrations, barriers,
disappointments) in implementing the project and
how they were addressed or resolved.
What has the project revealed about the
organization's capacity to address the identified
CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide zip
code data for program participants for this reporting
period.
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect
the status of the aforementioned program/project.
Name: Date:
Section I. Agency Information
Agency Name: Alliance for Children
Person to Contact for Corrections: Alonvia Starks
Contact Phone Number for Corrections: 682-382-1401
Email Address for Corrections: astarks@allianceforchildren.org
Reporting Period: January 2024 - March 2024
Contract Term October 1, 2023 - September 30, 2024
Authorized Executive Signor: Elaina Blount
Section II. Program Information
CCPD Goal (s): Increase safety through youth crime intervention projects.
Project Description Alliance For Children receives all child abuse and neglect investigations occurring in Tarrant
County. Through the review of these cases, Alliance For Children identifies cases that meet
established protocols for a multidisciplinary team response and a forensic interview. The agency
coordinates the interview and needed support services for families.
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description JAN FEB MAR Q2 Totals Performance Goal Percentage
Complete (%)
825 out of 970 (85%) of Fort Worth children who qualify
receive a forensic interview as determined by Alliance
For Children's multidisciplinary team protocols.
This equates to an anticipated 825 children receiving 0 825 0.00%
forensic interviews in Alliance For Children's Fort Worth
Center out of an anticipated 970 children who meet
protocols to receive a forensic interview.
100% out of 500 participants will receive prevention
education to be able to recognize signs, resist and
report abusive situations as demonstrated by attending
prevention education trainings and receiving protective 0 500 0.00%
intervention services. Participants are from at-risk zip
codes 76103, 76104, 76105, 76106, 76112, 76133, and
76119.
Section II. Participant Activity - Overall Performance
Project Plan Activities JAN FEB MAR Q2 Totals Performance Goal Percentage
Complete (%)
Unduplicated number of children referred for a forensic
0 970 0.00%
interview
Unduplicated number of children received a forensic
0 825 0.00%
interview
Alliance For Children and Fort Worth Police Department
collaborate to identify and serve alleged child abuse
victims in Fort Worth. The expansion in space was a 0 2000 0.00%
direct result of the current caseload demand which will
be reported on a quarterly basis.
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions: may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific aspects of
the project contributing to its success.
Describe any challenges (i.e. frustrations, barriers,
disappointments) in implementing the project and how
they were addressed or resolved.
What has the project revealed about the organization's
capacity to address the identified CCPD goals outlined in
the contract?
On the tab labeled "Zip Codes", please provide zip code
data for program participants for this reporting period.
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect th
status of the aforementioned program/project.
Name: Date:
Section I. Agency Information
Agency Name: Alliance for Children
Person to Contact for Corrections: Alonvia Starks
Contact Phone Number for Corrections: 682-382-1401
Email Address for Corrections: astarks@allianceforchildren.org
Reporting Period: April 2024 - June 2024
Contract Term October 1, 2023 - September 30, 2024
Authorized Executive Signor: Elaina Blount
Section II. Program Information
CCPD Goal (s): Increase safety through youth crime intervention projects.
Project Description Alliance For Children receives all child abuse and neglect investigations occurring in Tarrant County.
Through the review of these cases, Alliance For Children identifies cases that meet established
protocols for a multidisciplinary team response and a forensic interview. The agency coordinates
the interview and needed support services for families.
Section II. Quarterly Outcomes - Overall Performance
Percentage
Outcome Measure and Description APR MAY JUN Q3 Totals Performance Goal
Complete (%)
825 out of 970 (85%) of Fort Worth children who qualify
receive a forensic interview as determined by Alliance For
Children's multidisciplinary team protocols.
This equates to an anticipated 825 children receiving 0 825 0.00%
forensic interviews in Alliance For Children's Fort Worth
Center out of an anticipated 970 children who meet
protocols to receive a forensic interview.
100%out of 500 participants will receive prevention
education to be able to recognize signs, resist and report
abusive situations as demonstrated by attending
prevention education trainings and receiving protective 0 500 0.00%
intervention services. Participants are from at-risk zip
codes 76103, 76104, 76105, 76106, 76112, 76133, and
76119.
Section II. Participant Activity - Overall Performance
Project Plan Activities APR MAY JUN Q3 Totals Performance Goal Percentage
Complete (%)
Unduplicated number of children referred for a forensic
0 970 0.00%
interview
Unduplicated number of children received a forensic
0 825 0.00%
interview
Alliance For Children and Fort Worth Police Department
collaborate to identify and serve alleged child abuse
victims in Fort Worth. The expansion in space was a direct 0 2000 0.00%
result of the current caseload demand which will be
reported on a quarterly basis.
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions: may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific aspects of
the project contributing to its success.
Describe any challenges (i.e. frustrations, barriers,
disappointments) in implementing the project and how
they were addressed or resolved.
What has the project revealed about the organization's
capacity to address the identified CCPD goals outlined in
the contract?
On the tab labeled "Zip Codes", please provide zip code
data for program participants for this reporting period.
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately reflect the
status of the aforementioned pro�ram/proiect.
Name: Date:
Section I. Agency Information
Agency Name: Alliance for Children
Person to Contact for Corrections: Alonvia Starks
Contact Phone Number for Corrections: 682-382-1401
Email Address for Corrections: astarks@allianceforchildren.org
Reporting Period: July 2024 - September 2024
Contract Term October 1, 2023 - September 30, 2024
Authorized Executive Signor: Elaina Blount
Section II. Progrem Information
CCPD Goal (s): Increase safety through youth crime intervention projects.
Project Description Alliance For Children receives all child abuse and neglect investigations occurring in Tarrant County.
Through the review of these cases, Alliance For Children identifies cases that meet established
protocols for a multidisciplinary team response and a forensic interview. The agency coordinates
the interview and needed support services for families.
Section II. Quarterly Outcomes - Overall Performance
Outcome Measure and Description JULY AUG SEPT Q4 Totals Performance Goal Percentage
Complete (%)
825 out of 970 (85%) of Fort Worth children
who qualify receive a forensic interview as
determined by Alliance For Children's
multidisciplinary team protocols.
This equates to an anticipated 825 children 0 825 0.00%
receiving forensic interviews in Alliance For
Children's Fort Worth Center out of an
anticipated 970 children who meet protocols
to receive a forensic interview.
100% out of 500 participants will receive
prevention education to be able to recognize
signs, resist and report abusive situations as
demonstrated by attending prevention
0 500 0.00%
education trainings and receiving protective
intervention services. Participants are from at-
risk zip codes 76103, 76104, 76105, 76106,
76112, 76133, and 76119.
Section II. Participant Activity - Overall Performance
Project Plan Activities JULY AUG SEPT Q4 Totals Performance Goal Percentage
Complete (%)
Unduplicated number of children referred for a
forensic interview 0 970 0.00%
Unduplicated number of children received a
forensic interview 0 825 0.00%
Alliance For Children and Fort Worth Police
Department collaborate to identify and serve
alleged child abuse victims in Fort Worth. The
0 2000 0.00%
expansion in space was a direct result of the
current caseload demand which will be
reported on a quarterly basis.
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions: may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementing the
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the
identified CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
reporting period.
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
reflect the status of the aforementioned pro�ram/proiect.
Name: Date:
• ••- -••
Section I. Agency Information
Agency Name:
Project Title:
Contact Phone Number for Corrections:
Email Address for Corrections:
Zip Code Number of Participants
Q1 Q2 Q3 Q4 Total
76101 0
76102 0
76103 0
76104 0
76105 0
76106 0
76107 0
76108 0
76109 0
76110 0
76111 0
76112 0
76113 0
76114 0
76115 0
76116 0
76118 0
76119 0
76120 0
76121 0
76122 0
76123 0
76124 0
76126 0
76129 0
76130 0
76131 0
76132 0
76133 0
76134 0
76135 0
76136 0
76137 0
76140 0
76148 0
76150 0
76155 0
76161 0
76162 0
76163 0
76164 0
76177 0
76178 0
76179 0
76181 0
76185 0
76191 0
76192 0
76193 0
76195 0
76196 0
76197 0
76198 0
76199 0
Initials (per
quarter)
(Oct-Nov-Dec) (Jan-Feb-Mar) (Apr-May-Jun) (Jul-Aug-Sept)
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials
accurately reflect the status of the aforementioned program/project.
Exhibit E:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2024
Date
Submittin A enc Alliance For Children
Contact Name Julie Evans
Phone Number and Email 817-335-7172/'evans allianceforchildren.or
Remit Address 3609 Marquita Dr.
Fort Worth, TX 76116
DIRECT COSTS (90% minimum)
Bud et Cate or A roved Bud et Chan e Re uested Revised Bud et
A. Personncl
B. Frin e Bcncfits
C. Travel and Trainin
D. E ui ment
E. Su lies
F. Contracts/Consultants
G. Sub-Awards
H. Occu anc
Total Direct Costs
INDIRECT COSTS (10% maximum)
A roved Bud et Chan e Re uested Revised Bud et
Modification Narrative (describe in detail what chan�e is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature Date
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9/28/23. 12:13 PM
CITY COUNCIL AGENDA
Create New From This M&C
DATE:
CODE:
SUBJECT:
FORT�k'�'URTH
_�_
9/12/2023 REFERENCE M&C 23-0728 LOG NAME: 35FY24 ALLIANCE FOR
NO.: CHILDREN
NON- PUBLIC
C TYPE: CONSENT HEARING: NO
(ALL) Authorize Execution of an Agreement with Alliance for Children, Inc. in the Amount
Up to $187,100.00 to Continue Operation of the Advocacy Center for Fiscal Year 2024
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with Alliance for
Children, Inc. in the amount up to $187,100.00 to assist with the funding of the Child Abuse
Prevention Programs in the City of Fort Worth for Fiscal Year 2024.
DISCUSSION:
Alliance for Children, Inc. is a local children's advocacy center that seeks to protect the children of
Tarrant County from abuse. Alliance for Children, Inc. provides coordination efforts to local agencies
investigating child abuse in order to reduce the emotional trauma of child abuse victims and to
improve the justice system's response to child abuse. Alliance for Children, Inc. unites efforts
between public agencies to enlist community support, provide public education about child abuse,
and recruit volunteers.
The Fiscal Year 2024 Budget will appropriate up to $187,100.00 to reimburse Alliance for Children,
Inc. for expenses. This includes a grant to cover the advocacy program operating expenses, and the
lease amount for the Marquita Drive facility that was previously approved in Mayor and Council
Communication 22-0277. This contract is funded by the Crime Control and Prevention District Fund.
Funding will be allocated as follows:
1. Children's Advocacy Center in the amount of $127,835.00;
2. Marquita Drive Lease in the amount of $59,265.00.
Funding will be budgeted in the Other Contractual Services account within the Crime Control and
Prev Distr Operating Fund for Fiscal Year 2024.
The term of the agreement will be one year, beginning on October 1, 2023 through September 30,
2024, with no renewals.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year
2024 operating budget, as appropriated, in the Crime Control & Prev Distr Fund. Prior to an
expenditure being incurred, the Police Department has the responsibility to validate the availability of
funds.
TO
Cund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account
_ �� � �
Project
ID �
Program Activity
�
M&C Review
Budget Reference # Amount
Year (Chartfield 2�
apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31356&counci Idate=9/12/2023 1/2
9/28/23. 12:13 PM
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
M&C Review
Fernando Costa (6122)
Neil Noakes (4212)
Liz Garza (5571)
Alex Acosta (4236)
Aliance for Children FY2024CCPDForm1295.pdf (CFW Internal)
FID Table - Alliance for ChildrenFY24.xlsx (CFW Internal)
apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31356&counci Idate=9/12/2023 2/2