HomeMy WebLinkAboutContract 60461CSC N o. 60461
INTERLOCAL AGREEMENT BETWEEN
CROWLEY INDEPENDENT SCHOOL DISTRICT AND
THE CITY OF FORT WORTH
FISCAL YEAR 2024
In consideration of mutual covenants, promises, and agreements contained herein, THIS
INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and
through Fernando Costa, its duly authorized Assistant City Manager, and Crowley Independent
School District, hereinafter referred to as ("District"), acting by and through Michael McFarland,
Superintendent, its duly authorized representative.
RECITALS
WHEREAS, City has determined that After School Programs are necessary to support
crime prevention in City during Fiscal Year 2024 to meet one or more of the Crime Control and
Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and
gang-related activities through enhanced enforcement activities and crime prevention programs,
(2) to support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile
crime through crime prevention and intervention programs; and
WHEREAS, the City Council of Fort Worth and the Crowley Independent School
District Board of Trustees have determined that the security and well-being of students at middle
and elementary schools during after-school hours of 3:00 PM to 6:00 PM are of prime importance;
and
WHEREAS, City and the District agree that the activities of elementary and middle school
children during these critical hours are of paramount importance to both government entities; and
WHEREAS, District proposes to continue the Crowley ISD Sports & Tutoring
("Program") in conjunction with the City.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Interlocal Agreement
2. Exhibit A— Scope of Work: Project Plan and ZoomGrants Program Narrative
3. Exhibit B— Budget Narrative Worksheet
4. Exhibit C— Request for Reimbursement (RFR)
5. Exhibit D— Program Performance Report OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
6. Exhibit E— Request for Budget Modification Form
7. Exhibit F— Corrective Action Plan
8. Exhibit G— Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "G", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through G and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term "City" shall include the City of Fort Worth, and its officers, agents, employees,
and representatives.
The term "District" shall include Crowley Independent School District, CISD and its
officers, agents, employees, representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or District.
The term "Parties" shall refer to both City and District.
AGREEMENT
Responsibilities of District
1.1 District covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in EXhibit "A" — Scope of Work and Project
Plan. District shall be responsible for the day-to-day administration of the Program. District agrees
to expend the Program Funds in accordance with the Budget Narrative Form as described in
Exhibit "B". Program activities and quarter measures shall be reported in accordance with Exhibit
"D"- Performance Report.
1.2 District will be responsible for the enforcement of these responsibilities on any After-
School Service Providers Contracts that the District enters into associated with the funds provided
through this Agreement. The City will be provided copies of all eXecuted agreements between the
District and any After-School Program Service Providers within five days of their execution.
2. Program Funds
2.1 In no event shall the total distribution from City made to the District during the Term of
this Agreement eXceed the total sum of $143,750.00 ("Program Funds").
2.2 Pavment Payment of the Program Funds from City to District shall be made on a
quarterly and cost- reimbursement basis following receipt by City from District of a signed
Request for Reimbursement (RFR) (EXhibit C). The Exhibit C shall be submitted along with copies
of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit
C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR
should be sequentially numbered and labeled using the following format:
RFR_AGENCY NAME_MONTH_YEAR
RFR submissions will include expense documentation that is legible, detailed, clear and
concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the
District or duly authorized officer of the District. Submissions must be scanned and submitted to
the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent
electronically to PSM(c�fortworthtexas.gov, or via mail addressed as such: ATTENTION: CCPD
Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W.
Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an
acceptable and approved RFR and Exhibit D Program Performance report.
2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved
RFR and Exhibit D Program Performance report. With exception of final reimbursements requests
as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the District for
resubmission, restarting the 30-day reimbursement schedule.
2.4 Reportin� Schedule
District agrees to submit all Exhibit C and Exhibit D reports on a quarterly basis. Reports
shall be included in October, January, April, and July report submissions. District agrees to provide
Exhibit C— Request for Reimbursement and Exhibit D— Performance Report per the following
schedule:
Report Submission for
Activity and Expenses Report is Due on the 15tb
occurring in the following for months below
months
October — December Janua
Januar — March A ril
A ril — June Jul
July — September October
District agrees EXhibit C and EXhibit D reports shall be submitted to City no later than the 15th day
after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports
shall be submitted to the City on the neXt City business day. Should the District not be able to meet
these requirements in the given month, the District shall provide written notification prior to the
deadline that details the justification and expected date of submission. If no notification is received
by the 15th of a report submission month, the City will document for future corrective action. If,
by the last day of the same month, District has not submitted the required reports, the City will
send a Non-Compliance Letter notifying the District's duly authorized representative of a possible
suspension of program funding. Submittal of an Exhibit C and EXhibit D is required even if
expenses and activity does not occur.
2.5 No Revisions on Final Reports The last day for the City to receive RFRs and
supporting expense documentation from the District for this agreement is October 15, 2024. No
corrections or additional documentation will be allowed after this date. Any discrepancies on the
final RFR or expense documentation will be adjusted from the final reimbursement amount.
2.6 Bud�et Modifications District is authorized to modify up to five (5) percent of any
budgeted line-item in the original approved budget without prior written permission from City.
However, the District must submit the Request for Budget Modification Form (Exhibit "E") to
City, with the RFR, during the month the modification took place. The request must include
justification for modification to the budget, and the new modified budget cannot exceed the total
amount of Program Funds.
2.7 Bud�et Moditication Approvals Any modifications of more than five (5) percent of
any budgeted line-item in the original approved budget must have prior written permission from
City before the modifications are made. The Budget Modification Form (EXhibit "E") must be
submitted, and request must be approved by City, before any money is moved to the line-item.
Once the Budget Modification is approved, the modified budget will take effect on the first day of
the following month. The new modified budget shall not exceed the total amount of Program
Funds.
2.8 Modifications to Bud�et Zero-Line Items Any modifications to zero line-items in the
original approved budget must have prior written permission from City before the modifications
are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City
before money is transferred into the new line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct
and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect line-item, or
vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines
outlined in sections 2.6, 2.7, 2.8, 2.9.
2.10 Last Day to Approve Modifications The last day the City will approve a Budget
Modification from the District for this agreement is August 1, 2024.
2.11 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.12 Budget Modifications shall be submitted to PSM(a�fortworthtexas.� or via mail
addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob
Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
2.13 District will document cost allocations for all budgeted eXpenses throughout the entirety of
the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, District will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the District's policy and procedures for the documentation of the cost allocations shall
be made available to the City upon request.
2.14 Sub-Grantee Funds District is responsible for imposing the same program funding
requirements as outlined in this section of the Agreement on any subgrantee agency carrying out
services under Exhibit A Project Plan. District will review and report any budget modifications
that its subgrantee makes to the City.
3. Term
This Agreement shall commence upon October 1, 2023("Effective Date"), and shall end
on September 30, 2024("End Date"). All of District's eXpenditures under this Agreement must be
completed no later than Septemeber 30, 2024. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the District.
4. Program Performance
4.1 District agrees to maintain full documentation supporting the performance of the work and
fulfillment of the objectives set forth in Exhibit "A."
4.2 Reportin� Schedule
The District agrees to submit all EXhibit C and Exhibit D reports on a quarterly basis.
Reports shall be included in October, January, April, and July report submissions. District agrees
to provide EXhibit C— Request for Reimbursement and Exhibit D— Performance Report per the
following schedule:
Report Submission for
Activity and Expenses Report is Due on the 15tb
occurring in the following for months below
months
October — December Janua
Januar — March A ril
A ril — June Jul
Jul — Se tember October
District agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the
15th day after the end of each month. If this deadline occurs on a weekend or federal holiday, then
reports shall be submitted to the City on the next City business day. Should the District not be able
to meet these requirements in the given month, the District shall provide written notification prior
to the deadline that details the justification and expected date of submission. If no notification is
received by the 15th of a report submission month, the City will document for future corrective
action. If, by the last day of the same month, District has not submitted the required reports, the
City will send a Non-Compliance Letter notifying the District's duly authorized representative of
a possible suspension of program funding. Submittal of an Exhibit C and Exhibit D is required
even if expenses and activity does not occur.
4.3 Program Performance Report District agrees to provide a Program Performance
Report (Exhibit D) to document the performance of work as described in the Project Plan and
Scope of Work. The EXhibit D shall document details of the quarterly progress toward outcome
objectives achieved in support of the CCPD goals and zip code data for unduplicated participants.
The program reports shall be submitted to City as identified in the report schedule in Section 4.2.
4.4 Corrective Action Plan District agrees to complete a Corrective Action Plan
("CAP") in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in
a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A
Corrective Action Plan may also be implemented in response to monitoring findings, recurring
late submissions of EXhibit C and Exhibit D reports, failure to take corrective actions, and
responding to audit reports by the City. The CAP will contain the identified issue found by the
City, how the District will correct that issue, who the responsible person will be to ensure
completion, and a target completion date. An example of this form is attached as Exhibit "F".
4.5 Monitorin� Visits District agrees that the City may conduct a monitoring visit to assess
the risk of City funds and District performance at any time during the duration of this Agreement.
The City will notify the District of an upcoming monitoring visit and provide instructions of what
to prepare. The District agrees to respond to any monitoring findings identiiied by the City through
a Corrective Action Plan.
4.6 Non-Responsiveness District agrees to provide corrective action to all findings or
revisions identified by the City during the duration of this Agreement. If, by the last day of the
same month a corrective action is identified by the City, and a response is not provided by the
District, the City will document further corrective action and send a Non-Compliance letter
notifying the District's duly authorized representative of compliance issues, requested resolution,
or a possible suspension of program funding.
4.7 The final Exhibit D Program Performance reports will be due October 15, 2024.
4.8 A representative of the program from the District shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
4.9 Sub Grantee Program Performance District is responsible for imposing the same
program performance requirements as outlined in this section of the Agreement on any subgrantee
agency carrying out services under the Exhibit A Project Plan.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to District hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by District
under or in connection with this Agreement.
5.2 This Agreement may be terminated by City, in whole or in part, at any time and for any
reason upon written notice as specified in section 5.3.
5.3 Termination will be effected by delivering to District written notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
District's receipt of notice of termination, District shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the eXtent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease eXpenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.4 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is determined to be invalid, the District's remedy shall be reinstatement
of this Agreement. District expressly waives any and all rights to monetary damages, including
but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees.
5.5 Within thirty (30) days following the date of termination of this Agreement, District shall
return to City any property provided hereunder. City will have no responsibility or liability for
District's eXpenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. District shall maintain all equipment used in the administration and eXecution of the Program.
District shall maintain, replace, or repair any item of equipment used in support of the the Program,
or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost
for maintenance, replacement or repair of any equipment used in support of the Program and/or
for use under the terms of this Agreement is the sole responsibility of District. District shall not
use Program Funds to repair or replace said equipment. District shall use any and all equipment
purchased with Program Funds exclusively in support of the Program. Within 10 days following
the purchase of equipment, District shall submit to City a detailed inventory of all equipment
purchased with Program Funds to the CCPD Partners Unit at the address set forth in paragraph 2.2
above. The equipment inventory shall include an itemized description of each piece of equipment,
the date each piece of equipment was purchased, the cost of purchase for each piece of equipment,
and the location of each piece of equipment.
7. Administrative Requirements
7.1 District agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or District, with such audit to be performed by an auditor
selected by the City or the Board. All records shall be retained for three (3) years following the
termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
District under this Agreement. District, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
eXamination, and audit. In the event of such audit by City, a single audit of all District's operations
will be undertaken and may be conducted either by City (performed by staff in the Police
Department or the City's Internal Audit Department) or an independent auditor approved by the
City or Board. District shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
In addition, if the District receives $300,000.00 or more during any fiscal year, the District shall
also be required, at its own cost, to engage an independent third-party to perform an audit regarding
the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If
funding recipient is already obtaining a general audit of its financial matters by independent third-
party, that audit may be used to satisfy this requirement so long as it specifically includes separate
review of the records of CCPD funds. Because the independence of external audit firms is best
maintained by changing �rms regularly, if a funding recipient continues to use the same audit firm
for more than three consecutive fiscal years, that fact will be reported to the Board and may result
in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or eXpenditure, such questions must be resolved
within fifteen (15) days after notice to District by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with District.
7.3 If, as a result of any audit, it is determined that District misused, misapplied or
misappropriated all or any part of the Program Funds, District agrees to reimburse City the amount
of such monies so misused, misapplied or misappropriated, plus the amount of any sanction,
penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 District's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to the following: providing final
Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as
appropriate, if deemed required by the City in its sole discretion.
7.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness
of the services and work to be performed by District under this Agreement, and work to be
performed by District under this Agreement and City shall have access at all reasonable hours to
offices and records of District, its officers, members, agents, employees, and subcontractors for
the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its eXpiration, the
City may periodically request, and the District will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
If the District maintains the information the City is requesting, the District shall provide the
requested information to the City within 30 days of receipt of the request. If the District does not
maintain the requested information as of the date it receives the City's request, the District shall
begin collecting such information as of that date, shall provide an initial response regarding that
information within siXty days, and shall thereafter update that information on request.
If necessary, an amendment may be brought forward to identify additional specific metrics that
District will be required to maintain and provide to the City to evaluate the effectiveness of the
Crime Control and Prevention District Funding.
7.7 Each party paying for the performance of governmental functions or services must make
those payments from current revenues available to the paying party.
Section 7 shall survive the expiration or termination of this A�reement.
8. Independent Contractor
8.1 District shall operate hereunder as an independent contractor and not as an ofiicer, agent,
or servant or employee of City. District shall have eXclusive control of, and the eXclusive right to
control, the details of the work and services performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of
respondent superior shall not apply as between City and District, its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees, and nothing
herein shall be construed as creating a partnership or joint enterprise between City and District.
No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by
City on behalf of District. District shall not be treated as an employee with respect to the services
performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood
and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of
District, and any program participants hereunder are not eligible for, and shall not participate in
any employer pension, health, or other fringe benefit plan provided by City. It is expressly
understood and agreed that City does not have the legal right to control the details of the tasks
performed hereunder by District, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to District, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liabilitv and Indemnification
To the extent allowed by law, each of the parties shall be liable and responsible for any
damages or loss caused by the negligent acts or omissions, or malfeasance or intentional
misconduct of each of its respective officers, agents, servants, or employees. Nothing in the
performance of this Agreement shall impose any liability for claims against District, other than
claims that may arise as set forth in this section and Section 12, or for claims which the Texas Tort
Claims Act may impose liability. Nothing in the performance of this Agreement shall impose any
liability for claims against the City of Fort Worth other than claims that may arise as set forth in
this section or for which liability may be imposed by the Texas Tort Claims Act.
District shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assi�nment
No assignment or delegation of duties under this Agreement by District shall be effective
without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. District
shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all District
and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of District shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to District of any land, materials, supplies, or services
purchased with any funds transferred hereunder, except on behalf of District, as an officer,
employee, member, or program participant. Any willful violation of this paragraph with the
knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement
voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, District covenants that
neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 District will not unlawfully discriminate against any person or persons because of age, race,
color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its
officers, members, agents, employees, subcontractors, or program participants to engage in such
discrimination.
12.3 If any claim arises from an alleged violation of this non-discrimination covenant by
District, its personal representatives, assigns, subcontractors, or successors in interest, District
agrees to assume such liability and to indemnify and defend City and hold City harmless from such
claim, to the eXtent allowed by law.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 District, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of District in writing to any
such violation on the part of District or any of its officers, members, agents, employees,
subcontractors or program participants, then District shall immediately desist from and correct
such violation.
13.2 District shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of District in writing to any
such violations on the part of District or any of its officers, members, agents, employees, program
participants or subcontractors, then District shall immediately desist from and correct such
violation.
14. Waiver of Immunitv
The parties and their respective governing bodies do not waive any immunity by entering
into this Agreement, and each fully retains all immunities and defenses provided by law or
otherwise with respect to any action based on or occurring as a result of this Agreement.
15. Insurance Requirement
15.1 District shall procure and shall maintain during the term of this Agreement the following
msurance coverage:
(a) Commercial General Liability (CGL�: $1,000,000 per occurrence, with a$2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Or�anization Liabilitv or Directors & Officers LiabilitX: $1,000,000 per
occurrence, with a$1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
15.2 District's insurer(s) must be authorized to do business in the State of Texas for the lines of
insurance coverage provided and be currently rated in terms of financial strength and solvency to
the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, eXcept for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
15.4 District further agrees that it shall comply with the Worker's Compensation Act of TeXas
and shall provide sufficient compensation insurance to protect District and City from and against
any and all Worker's Compensation claims arising from the work and services provided under this
Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
eXtent of City's right to assert or rely upon any such term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the eXecution,
performance, attempted performance or non-performance of this Agreement, venue for said action
shall lie in state courts located in Tarrant County, TeXas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
16.4 District represents that it possesses the legal authority, pursuant to any proper, appropriate
and official motion, resolution or action passed or taken, to enter into this Agreement and to
perform the responsibilities herein required.
16.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void. Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
16.6 All notices required or permitted by this Agreement must be in writing and deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested); and (iii) addressed to the other party at the address as follows or at such
other address as the receiving party designates by proper notice to the sending party:
CITY: Fernando Costa, Assistant City Manager
City Manager's Office
City of Fort Worth
200 TeXas Street
Fort Worth, TX 76102
Copies To: CCPD Partners Unit
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
DISTRICT: Michael McFarland
Superintendent
PO Box 688
Crowley TX 76036
16.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance, or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly,
any such sectarian or religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
16.9 District is required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be compliant with TeXas Department of Family and Protective Services
standards, the Texas Administrative Code and all other applicable law. District will be responsible
for conducting criminal background screening and maintaining appropriate records, which will be
subject to review by the City. DISTRICT SHALL INDEMNIFY CITY AND HOLD HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY DISTRICT, DISTRICT'S EMPLOYEES, SUBCONTRACTORS, AGENTS,
OR LICENSEES.
16.10 After-School Service Provider Background Screenings. The District will be responsible for
imposing the same background screening requirements as listed in this section of Agreement on
any After-School Program Service providers that it selects to carry out its After-School Programs.
16.11 The provisions and conditions of this Agreement are solely for the benefit of the City and
District and are not intended to create any rights, contractual or otherwise, to any other person or
entity.
16.12 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
16.13 City actively supports the Immigration & Nationality Act (INA) which includes provisions
addressing employment eligibility, employment verification, and nondiscrimination. District shall
verify the identity and employment eligibility of its employees who perform work under this
Agreement. District shall complete the Employment Eligibility Verification Form (I-9), maintain
photocopies of all supporting employment eligibility and identify documentation for all
employees, and upon request, provide City with copies of all I-9 forms and supporting eligibility
documentation for each employee who performs work under this Agreement. District shall
establish appropriate procedures and controls so that no services will be performed by any
employee who is not legally eligible to perform such services. District shall provide City with a
certification letter that is has complied with the verification requirements required by this
Agreement. To the extent allowed by law, District shall indemnify City from any penalties or
liabilities due to violations of this provision. City shall have the right to immediately terminate this
Agreement for violations of this provision by District.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, TeXas, to be effective this day of , 20_
[Executed effective as of the date signed by the Assistant City Manager below.] /
[ACCEPTED AND AGREED:]
City:
���
B y.
Name: Fernando Costa
Title: Assistant City Manager
Contractor:
-rnleb-,o
By. Mlchael Mc land (Oct 29, 2023 0839 CDT)
Name: Michael McFarland
Title: Superintendent
Date: NOv 10, 2023
Date: O�t 29, 2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
�i�
By_ Rabert Allen A�redge Jr. (Nav 10, 2023 11:07 CST)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief of Police
Approved as to Form and Legality:
�e�����a�e�
By; Jerris Mapes (Oct 30, 023 07:54 CDT)
Name: �erris Mapes
Title: Assistant City Attorney
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
�:e�-.���.
By:
Name: Elizabeth Garza
Title: CCPD Partners Unit
44ovvnp��
City Secretary: p� FF�RT�o�d�
c�o o-�o
dVo 0=4
Pp�'f °oo o°;cvd
�� � .�� �aa �EXASbbCY
��nnoaoo
B y.
Contract Authorization:
M&C: 23-0727
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FORTWORTHo
Powered by ZoomGrantsT"^ and
Fort Worth Police Department
�...w.. ....� . .�..�.. �w.� w� . ... . ..... �...�� .....�.... �_ �
FY24 Partners with a Shared Mission (non-competitive)
Deadline: 5/3/2023
Crowley ISD
Crowley ISD After School Program
Jump to: Narrative Required Attachments
$ 143,750.00 Requested
Submitted: 5/2/2023 8:43:52 AM (Pacific)
Project Contact
Crystel Polk
crvstel.polk(a�crowley.k12.tx.us
Tel: 817-297-5296
Additional Contacts
Nikita.Coleman@Crowley.k12.tx.us,
ad ra. harper@crowley. k 12.tx. us
�
Narrative t�
Crowley ISD
PO Box 688
Crowley, TX 76036
United States
Superintendent
Michael McFarland
Mic� �ael.mcfarland(a�crowley.k12.tx.us
Telephone817-297-5800
Fax
Web
Some answers will not be presented because they are not part of the selected group of questions based on the answer to
#3.
1. Please select an Eligible CCPD Goal.
Refer to List of Defined Terms in contract packet when making your selection.
IJ Reduce crime through prevention projects
IJ Reduce crime through intervention project
IJ Increase safety through Direct Neighborhood Projects
,�. Increase safety through youth crime prevention projects
IJ Increase safety through youth crime intervention projects
2. Select Entity/Organization Type
IJ Private Non-Profit 501 c3
;.�: Public non-Profit
3. Will your project address a Special Emphasis (i.e. Police/Community Relations or Violent Crime?)
Please see page 4 of the FY24 Contract Packet for more information.
❑ Yes
'.*!: No
4. What Council Districts will this project serve?
Mark all that apply.
� District 2
� District 3
IJ District 4
IJ District 5
,�. District 6
IJ District 7
,�. District 8
IJ District 9
5. Provide a brief summary of your project's activities and objectives (up to 375 characters).
Crowley ISD will provide enrichment programs after school to ensure students have a safe environment and supervised
activities to participate in as parents complete their workday. This decreases the likelihood of children being
victims/perpetrators of crimes or engaging in risky behaviors between 3:00-6:OOpm during weekdays when school is out.
6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what
causes it to persist. Support your description with good sources.
After-school programs are a well-established community support designed to enhance the safety of children and youth
between the hours of 3:00 pm — 6:00 pm. These are the hours between the time when classes release students and the time
when parents get off work, which means students are often going home to little or no adult supervision.
Decades of both qualitative and quantitative research confirm that after-school programs are important to children, families and
communities. Every weekday, our local after-school programs are keeping kids safe and out of trouble, as well as inspiring
them to explore and learn in an attractive, adult-supervised setting. After-school programs also give parents the peace of mind
they need to be more productive at work and keep their jobs.
Surveyed parents of children in their programs and found that 96% said the number one reason their child was in the after-
school program was because they needed a safe environment while parents completed their work day. In addition, 74% of
parents cited the program's opportunities for enrichment activities and academic support. In research sponsored by the U.S.
Department of Education, An-Me Chung comes to the conclusion that:
"First and foremost, after-school programs keep children of all ages safe and out of trouble. The after-school hours are the
time when juvenile crime hits its peak, but through attentive adult supervision, quality after-school programs can protect our
children. As this report shows, in communities with comprehensive programs, children are less likely to commit crimes or to
be victimized, and are less likely to engage in risky behavior such as drug, alcohol and tobacco use."
Chung goes on to detail the risks unsupervised children face after school: the rate for juvenile crime peaks in the after-school
hours. Children are also at a much greater risk of being the victim of a violent crime (murder, a violent sex offense, robbery, or
assault) in the after-school hours, roughly 2 p.m. to 6 p.m. (Chung; After-School Programs: Keeping Children Safe and Smart;
U.S. Department of Education, ED-00-PO-1711) This is one of many studies supporting the efficacy and importance of CISD
after-school programs. CCPD funding for Crowley ISD will ensure that an estimated 270 students in Fort Worth have the
opportunity to be in a safe, enriching environment after school.
7. What is the target population? Please include characteristics to describe their circumstances and how the crime
or safety situation affects them.
The after-school program will serve 270 total students ages 4-12, in Pre-Kindergarten through 5th grades. Students who are
most in need of academic assistance will be the first student group targeted. The next group that will be targeted will be "latch
-key" students and those likely to benefit from structured after-school activities by Crowley ISD staff.
To encourage student participation, our programs include a range of age-appropriate tutoring services, sports and recreation,
and academic enrichment, including: Math/Literacy tutoring and homework assistance; Health, wellness and recreation
activities; Academically related STEM and Fine Arts; and Social Emotional Learning lessons and character development.
Crowley Independent School District is a suburban school district covering 58.4 square miles in southern Tarrant County and
stretches over two municipalities: Fort Worth and Crowley. Crowley ISD serves more than 16,500 students in grades Pre-
Kindergarten through 12th. Crowley ISD has 26 campuses, including 15 elementary schools, a Montessori Academy, 4
middle schools, 2 ninth grade schools, 2 high schools, an alternative learning center; and a career and technology education
center.
Currently, Crowley ISD is 72.2% economically disadvantaged, 17.1 % limited English proficient, and our at-risk population is
58.7%. We are a fast growing district and changing demographics mean we must seek ways to expand our services to meet
the needs of more local families.
As a specific response to crime data presented by the Fort Worth Police Department, Crowley ISD will seek to target more
funding to one of its elementary school sites near a high violent crime neighborhood. Crowley ISD will invest approx. $14,475
additional towards Sycamore Elementary, in order to serve their students for more days, and increase the amount of part-time
instructors and certified tutors used in the program. The zip code for Sycamore Elementary, 76134, has been defined as a
moderately underserved zip code for services compared to violent crime offenses. The neighboring area surrounded by McCart
Ave., Alta Mesa Blvd., Crowley Rd., and Sycamore School Rd. in the southeast section of zip code 76133 was identified as a
high police response area. Sycamore Elementary school draws students from this neighborhood, so additional resources will
help prevent more juveniles from engaging in or being victims of increased violent crime.
8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety
problem described in Question 6. Please include: <br> 1. What are the major activities, <br> 2. How many will
benefit, <br> 3. How your project is unique & similar to other efforts, and <br> 4. What sources were used to
develop and inform your project.
Crowley ISD's mission is to provide our students with excellence in education so that all students achieve their full potential.
Crowley ISD (CISD) will achieve this mission by providing all students with a world-class, high-quality education where
students are inspired to succeed in the global community. Our goals are 1) Thriving Students: All CISD students will be
equipped to thrive today and in the future 2) Engaged Community: CISD will partner with families and the community to meet
the needs of all students and 3) Empowered Staff: CISD will empower all staff to provide a quality education for all students.
Each of our schools has developed a plan tailored to address the needs of its students and families and the district supports
and enables those plans.
Funding received through the CCPD Shared Mission program will support the CISD Sports and Tutoring Program at three
schools. This after-school program is designed to address the goals of the Fort Worth Crime Control and Prevention District
by offering safe, adult supervised enrichment and tutoring activities from the end of the school day until 5:30pm. Research
published by the Office of Juvenile Justice and Delinquency Prevention (OJJDP Briefing Book, www.ojjdp.gov) indicates these
are the hours when students are most vulnerable to both becoming victims and perpetrators of crime and are more likely to
experiment with drugs, alcohol, and sex. Providing an alternative to these behaviors will increase our students' ability to thrive
today and in the future.
Programs will include activities designed to help students gain skills that will help them succeed academically, personally,
and in their future lives as members of our community. This includes: TEKS-aligned academic enrichment, practice working in
teams, building healthy communication skills, goal setting, self-awareness, and responsible decision-making. Development of
these skills in childhood have been shown to increase likelihood of high school graduation and stable, full-time employment as
an adult. (The Effects of Cognitive and Noncognitive Abilities on Labor Market Outcomes and Social Behavior, James J.
Heckman, Jora Stixrud, and Sergio Urcua January 2006)
9. What are your anticipated results? Please include how the crime/safety situation will change and how you will
measure success.
CISD's after-school programs in Fort Worth run from school dismissal until at least 5:30pm Monday-Thursday. This ensures
that working parents and school personnel have safe, reliable programs available, and that CISD students are receiving the
extra academic and enrichment support needed to help be more successful in school.
Research indicates that one cause to youth engaging in risky behavior, such as juvenile crime, is the lack of access to high
quality after school enrichment programs. We believe that an effective after school program can connect students to greater
academic success, as well to building the internal skills of managing emotions, working in teams, and achieving goals. As
reported by the Collaborative For Academic, Social, And Emotional Learning (CASEL), after school programs that focus on
social emotional learning skills can lead to an 11-17% increase in academic performance.
The program will monitor overall program attendance, academic performance and student behavior, and rely on support from
on-campus teachers to recruit targeted students and provide the needed tutoring instruction. Progress will be measured
through parent and principal surveys.
CISD will be able to provide students with tutorials and hands-on enrichment activities. In addition, by offering safe, reliable
childcare on school campuses, CISD ensures that as many children as possible will be in a supervised environment after
school. This aligns with the district goal 2 which focus on meeting the needs of students and their families. The after-school
provider will track student participation in the various activities and overall to monitor attendance patterns and adjust the
program as needed to maintain its attractiveness to students and parents. CISD will also track student interventions provided
to help close the academic achievement gap. Research indicates that higher involvement in after school enrichment activities,
increased competency in academic success, and higher levels of social emotional learning lead youth to positive outcomes
instead of to negative and risky behaviors, such as juvenile crime. We also believe that the school environment provides a safe
space for youth away from negative behaviors during the at-risk hours of 3:OOpm-6:OOpm.
Our anticipated outcomes include 50% of participating youth demonstrating improved behavior and 50% of participating youth
demonstrating improved academic performance during each quarter, as a result of attending the after school program. Studies
conducted through the Texas Education Agency show that higher rates of school attendance lead to higher academic gains
and lower levels of school drop-outs, both factors that impact the likelihood of juvenile crime and delinquency. And we believe
that a high quality after school program creates a bridge to the school day and provides an incentive to keep at-risk youth
connected to their academics.
10. Why is your agency suited to lead this project? Please include your agency's experience, mission,
partnerships, and nature of your services.
Crowley ISD After School programs have been serving the community in partnership for seven years and is focused on
addressing the changing needs of the children and families in the communities we serve. For example, CISD identified the
need for a focus on social and emotional learning in our schools. We are now working to implement complimentary programs
so that CISD students receive the benefits of learning and practicing self-awareness and self-management, social awareness,
responsible decision-making and healthy communication and relationship skills. Improvement in these skills has been shown
to lead to fewer discipline referrals, better school day attendance, higher academic performance and both academic and
personal success. Long term studies show that these skills also lead to increased personal success and satisfaction as
adults. This proqram will create an exceptional opportunity for CISD students to prepare for fulfilled, successful lives. In terms
of improving existing City of Fort Worth projects, Crowley ISD's programs are able to serve students after school where there
is not an existing community center.
11. What is your agency's mission? Please include how this project fits and how this project was developed.
Crowley ISD has received CCPD funds for over 10 years. Crowley ISD is seeing increases in our need indicators with 68.1 %
economically disadvantaged, 16.4% limited English proficient, and 54.7°/o at-risk population of academic failure. CCPD funds
creates an avenue for parents to receive 100% free afterschool enrichment at Fort Worth campuses where needs are
concentrated. Without CCPD funds, families that currently receive services through the Sports and Tutoring program would
likely be unable to access the care and supplemental enrichment that provides additional interventions and educational
activities. CCPD funding continues to be necessary to fund enrichment services that elevate the program beyond basic
childcare, and to help main a cost-free after-school program for our most in-need families. Plus, state funding that supports
regular school-day instruction does not cover the cost of these after school support activities.
12. What geographic area will you serve? Please include the relevant council districts, zip codes, or
neighborhoods that will be served by your project.
All of the afterschool programs provided by Crowley ISD will serve district students at their home campus, located within city
limits of Fort Worth. All of these schools have a free-reduced lunch population greater than 50%, and serve predominantly
African American and Hispanic/Latino residents. Specifically, the CCPD program will provide programming at the following
schools: Sycamore Elementary, located in zip code 76134 in Council District 8; Meadowcreek Elementary, located in zip
code 76123 in Council District 6; and Sue Crouch Elementary, located in zip code 76123 in Council District 6. These
elementary campuses did not have other options for afterschool programming. In addition, Sycamore Elementary is located
near a high violent crime neighborhood and underserved zip code.
13. What other funding have you secured (or requested) on behalf of this project? Please include a description of
how you intend to continue these services after funding expires.
Crowley ISD does not assign any other funding to this afterschool Project. When the funds expire, Crowley ISD will offer an
affordable program for parents by charging market-rate fees and secure additional funds for continuation. This program has
been sustainable since its inception.
15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able
to answer questions about your project.
Not applicable
Required Attachments t�
Documents Requested *
Exhibit A- Project Plan Scope of Services
do.
Exhibit B- Budget Narrative Spreadsheet
Ic �ti
1295 - Disclosure of Interested Parties
Last Independent Audit Report
Letter of Non-Profit Status
List of Board of Directors
Insurance Certificate
Existing Corrective Action Plan (CAP)
Required? Attached Documents *
*�! Project Plan
�! Budget Narrative
Disclosure
Audit
Tax Exempt Form
List of Board of Directors
Sub-Grant Budget - Please download and complete
the Sub-Grant Budget for all sub-grantees. ISDs will
also be required to list their CCPD funded school
sites.
�ad template
Memorandum of Understanding (MOU) - please
attach an MOU for each sub-grantee agency. MOUs
5ub=vrant tsudqet
I � [�1�1
can be combined into one
� ZoomGrantsT"^ is not responsible for the content of uploaded documents.
Application ID: 441163
Become a fan of ZoomGran�sT" on Facebook
Problems? Contact us at Questions(c�ZoomGrants.com
002002-2023 GrantAnalyst.com. All rights reserved.
"ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyslcom, LLC.
L�out I Bro��.:vser
�
.�
U
'C
�
'C
O
O
�
O
�
bA
.�
z
�
�
�bA
�
0
�.
�
�
�
�
�
�
�
�
�
�,
U
�
v�
U
N
O
Q,
�
Q
.�
�
�
�
�
�
�
.o
�
�
�
�,
a.
�bA
�
O
�
�
.�
U
N
U
"�
N
�
�
�
U
N
O
�
�
0
.�
N
�
N
�r
�
�
�
'C
N
�
�
�
�
N
'C
�
�
�
.y
.y
U
�
0
0
�
�
�
�.
�
�
w
0
�
�
�
�
�r
�
�
�r
O
.�
�4
�
�
�
� �
� �
� �
� �
� �3
� �
o �
� �
��
� �
�� �
� �
�" U
O �'
N p.,
�
o °
O �
� �
M
�--� �
�
v�
.y
.�
U
�
O
O
�
U
�
a.
N
�
�
�
0
�
�
N
�.
�
�
�
�
�
�
�
�
�°
�,
�
a,
U
� �
N N
"C �
� �
cUd N
,..� U
N �
� y
�
� �
� y
(� 'i�'
� �
3 �
� �
� �
�
. � Q,
o •�
� �
� �
� o
� �
� �♦U a,
� �
�
O �
4. c�C
O y
O O
� �
� ^C
cn
N
O
N
�.
N
�
O
O N
0
N
� O
� M
��
�
��
� �
� �
U C/�
�
�
�
� �
O
� �
'� �
� y "�
� �� �
� � �
.� � �
a��n
� �
� a
.--� v� O
M � M
cd � �
s".. . � bp N �
bp � O M
O � � � cd
'� �' c� � 'C
cn o t�p � �.�,
N
� �"'� Q..,�
N �, �' a� [�
� �
�.� � i �,
� � � � �
�
� N � � O
O�Qd�
�-+
�
.�
U
N
r�^.
Vl
�
�
0
�.
a
� oti�o
�,���
�� �
� �
�
^�c� ��
� � �
U
� � �
� � �
:. ~ •�
� �
N
o �c � � �
l� y C� � �
N O �� �
. .Y". i'n +�'„ �
�--� G� �I � �
O �
O �.
�
bA U O
�" � M
Q5-+ F. �
� '� y I �
4--� �
� rl N �
� �
N 'C �
�' �3 ,-" •--� � � � �.,
� �. .a � �,
° o � � o � � '�
U e� v s. �, '� cYi
� y y �, � -�+
� � � � � � �
� � � � � O ~ � cr-�"'i
U� U Q O O � ���
a ir N s., y�
� • � � � � 'C bA �
� C� U � � � C/� Q, [�
�
�
L'r
0
a
�
� L
7 �
ir r"'
� �
� �
� �
�. �
C� �
� C'
�U
C
N `.�i
�
�
�
O
G�,
�
�
�
�
� �
v� y
� �
C�, �,
'�
� �
'x„ C,
� U
M �
M `.�i
� o
� �
� �
�
�a
� a,
� �
� �
�, � �.
cd .-.
Q" � ,-�'-i
o v' v'
N
O Q �
O •� �
�Q,�
� o °
O � �
�" O
� •--� �
'�on .
,� o
�--' U
� �
x �
� o
� �
Ob�p
.� ,�
Q, �
•V U
�, �
cd �
a �,
N �
�
� �
V] 'C
cn
N
O
N
�.
N
�
O
O N
0
N
� O
� M
��
�
��
� �
� �
U C/�
r--�
� .�
�. �
O
� �
�
"� �
Q �
Q �
U �
� o
'v� a�
�
� �.
�
M O O
� N
cd . � a.
� � �
� � �
�
O .� �
� � �
��-+ I
N -�+ �
N �" �
^ � �
� �
�Q �
�
O N �
�
o 'J
� � W
... � �
�a.ti
� bA N �
�'� � o
� � � �
� �
� � � �
U � ?� �
� � ti �
� � � �i
�
„� O y .b4
� W � �
�
� . � � bq
� � � O
�
N
�
� .y
.� � �
� � � �
� Q � �
U � � �
� �w�
�•�`-'°o
U V � S"..�
� O � �
� � O �
�, � � �,"
� � � •
� � � � N
�". .Q" �" .�" N
N U '� U �
'� '��-' �, +='
� �. � a. �.
V] Q, °� �, Q,
� �
� O � � �
� •V � � �
v� M
� �� O N
U'� O �.. �
� � O �
O •�M � y�
� � � � F-�
��
� cyd � N �
y � � � �
.� � � �
�.
U cd cd � �
� � O O � cd
H'��a ��
� � �
� Y
�i � � � � � Q-I (� ��
i.-i
N M � � 4� � p � 'C
N �
� � � � 'C b!) �n � �.�.,
� O ^ � � � � N
•--� � bA +--' � U '� O � �
� �bA � �O 'C Q.� U �
� � �^•� N � '� M V �
� � � � � � � ' � � O
� No y' �� �� �.� a Z
� N M �� �^ v� v� �,
� O O O •� y � � � � �
� M N,� �' �¢" �-�+ N E'� ,,,�„i N
� � �; � '� � . � � � �
� � �, �. � i •� 3 >, �~
� � � � � � � � � � �
� � O � � � � � O O � cd
Uv� O�Q�H���w ��
�
M
N
O
N
�.
N
�
O
ON
O
N
� O
� M
� �"'
�
� �
� �
� �
�
U �
�
�.
�
�
�
�
�
�
�
0
0
�.
�
�
U
Q
C!]
�
N
O
�.
U
�
�
� .�
o �
� �
� �
"� �
O �
O
U �
� O
� �
C
...
� �
�
� �
� U
"�
� �
� � �
ti
"� � N
� � w
� � �
U ,� ?�
�� '�
w
c .� a�
� � �
� �a ?
� c� �
U
vi d �
�
\
�
.�
.�
N
�
�
,U
�
w
�
��
� o
U V
� �
�
.�
'C
�
� v;
"� '�
x O
U V
� �
�"' �S�"
O �
.� �
� �
.� . �
a�
� �
�c �
� �
��
�
�
� 'L'
U
.�
:.'
W
U
.�
�
"�
�
u
�
��
3 � �
� �v� `�
� U � O
�
bA � � �
bA
�' , U ^
� � ;� cyd N
'� cd . Q" `�
•� � � , V �.
�-r �
�,� V � �
� � �
� y � � �
� . �. � ' � �'
�
"� '� � � �
"C
�
v� �, � � °�
�
v+J �
.--i , � �
M �" �
� � �
�i O �^
�bA � � �
� �.� N
,��-�"r N � N
� �� �
M bp �
N O � �
O � � �
� V �� �
� �
�`o��
O N � �
O�Qd
�
.,. �
� ti
�
� U
�
� '�
� �
�
� �
•� ,�' +'"„ b-0
� O � i
Cd �+ ��, �O
:: +' � �
S�r "� '� '�
� � �, �
ti
�
� � � �
�
��
� � � �
�cF��C�
�
.�
'C
�
� �
� �
x O
U V
cd �
� Q
O �
.� �
Q, �
.� .�
Q, �
� �
� �
� �
��
�
�
�. �
� 44"-a N
� � m
�
� ��
� � �
N
N � r�
� :--+ �
Q. � N
�U � �
� �
�, � � �
.=y 4"i • N
'� � � �
�.
C � �" V Q,
•� �.' O •�,
C '� +-�-' c� N
� � � � �
�
N � � � '�
� �
"� �
U �
�
O �
U v'
�
� �
�.
O N
� o
.� �
H .�
�
a (� �ti
O � �
� �.' cd
' O N
O � �
M V N
,� � � O
�z
�� �,�
� � � �
bn �, � �'
.y � � .�
�. � � y
�
♦ s�'-+ O O � cd
�,�aa ��
�
M
N
O
N
�.
N
�
O
ON
O
N
� O
� M
� �"'
�
� �
� �
� �
�
U �
�
�.
�
�
�
�
�
�
�
0
0
�.
�
�
� i
U �
Q �
� �
N O
O �
U �
� ,�
M
��
�.
�O
�
,S N
� �
M
O �
„ U
� �
}'' O
N �
O N
U
o�
�
�
.�
U
N
�.
�
�
bA
O
�.
�
�
...
�
r..�
,L�" U
'�C •G
� �
� �
� U
� �
� �
v :"
., y
� x
x
� o �
o � �
N o '�
�x�
�
U
C,"
�
�
..w
�
�
U
.,�
�
�
'�
e�
c�
�
�
.b-0
�
N
U
�
'�
w
�
ti�
'� ,�
��
� o
� �
� �
�
o�
N N
�.
x
� �
N �
�'" U bA
� � •�
� .� � �
�. r� . V N
.J � �� �
.� � ¢, N
�L
�. � � �
•� cd N �
.3 � o y
� � ^� �
r--�
N � � �
'C �
� �" �' �-
V] ,s: � �
�
�
�
�
N
�
O �^
bp N
� O
N
�.
"� �
��
�� �
�� �
��
��
¢� �
o �
� � a
�o � o
"� bD �n
� � i
U '� O
,� � O
M
� U
O •� �
� � cd
� �, �
o��
� ��
.� � �
����
���
H���
�
��
�
�
U c�d
O N
� �
U �
U ,
O �
�z
��
��
�
��
� ...
�y
�. �
�
o��
a��
Crime Control and Prevention District
Partners with a Shared Mission
EXHIBIT B - BUDGET NARRATIVE
FY2024 Crowley ISD
DESCRiPTiON/JUSTiFTCATiON QUANTTTY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.00
� . ' �111
A.SALARY
$0.00
TOTAL SALARY $0.00
B. FRINGE
$0.00
TOTAL FRINGE $0.00
C.TRAVEL
$0.00
TOTAL TRAVEL $0.00
D. EQUIPMENT
$0.00
TOTAL EQUIPMENT $0.00
E. SUPPLIES
$0.00
TOTAL SUPPLiES $0.00
F. CONSULTING/CONTRACTING
$0.00
TOTAL CONSULTiNG/CONTRACTING $0.00
G. SUB-GRANTS
The Crowley ISD Sparts & Tutoring program will be managed by Clayton Youth Enrichment.
Clayton was chosen as the districtwide contract afterschool provider in a five-year competitive
application in 2016 and again in 2021, based on an application, interview, and reference-
check process conducted by Crowley ISD's Grant department personnel and approved by the 1.00 CONTRACT $143,750.00 $143,750.00
district Board of Trustees. Cla}rton's performance, progress and outcomes will be monitored by
the district's Director of Grants, as well as each applicable school PrincipaL This items relates
to Outcomes 1.1-13, 2.1. See attached Sub-Grantee budget.
TOTALSUB-GRANTS $143,750.00
H.00CUPANCY
$0.00
TOTAL OCCUPANCY $0.00
INDiRF.CT
50.00
Crime Control and Prevention District
Sub Grantee for Crowley ISD: Clayton Youth Enrichment (Partners with a Shared Mission)
Instructions: Complete with itemized detail each expense requiring CCPD funds for each Sub-Grant Award repuested. Agencies may utilize this
spreadsheet and copy into separate tabs for multiple awards. Submitting a Sub-Grant Award Budget also requires a Memorandum of Understandinp that
outlines the roles/responsibilities, budget, and controls in place to ensure compliance with CCPD policy and procedure.
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
N/A $0.00
- - - '�� ��
A. SALARY
Program Manager - One (1) Program Manager funded at approx. $22.00 per hour for approx.
25.00 hours per week over 32 weeks during the year. This role oversees the Crowley ISD g00.00 Hours $22.00 $17,600.00
region and will hire and train staff, culminate attendance data and outcomes, and work with
school rinci als to ensure connection to school-da .
Site Coordinators - Three (3) Site Coordinators funded at approx. $18.00 per hour for approx.
30.00 hours per week over 32 weeks during the school year. These positions supervise the 1440.00 Hours $18.00 $25,920.00
on-site staff, purchase supplies for their programs, organize lesson plan materials, and also
work directl with outh.
Program Specialists - Six (6) part-time program activity specialists funded at approx. $15.00
per hour for approx. 6 hours per week over 30 weeks during the school year. These positions 1080.00 Hours $15.00 $16,200.00
will directly operate youth activities including homework assistance, academic enrichment,
ph sical recreation and social emotional learnin .
B. FRINGE
Program Manager - Approx. annual estimate to cover the payroll taxes and health insurance 20.00% Percent $ 20,000.00 $4,000.00
for the position described above.
Site Coordinators - Approx. annual estimate to cover the payroll taxes and health insurance 20.00% Percent $ 18,240.00 $3,646.00
for the positions described above.
Program Specialists - Approx. annual estimate to cover the payroll taxes for the part-time (non- 10.00% Percent $ 11,520.00 $1,150.00
benefited ositions described above.
C.TRAVEL
Mileage - mileage for staff to attend required trainings and purchase supplies. Calculated at 320.00 Miles $ 0.50 $160.00
approx. $10.00 per month Oct.-May for the shopping and travel between program locations.
D. EQUIPMENT
N/A $0.00
E. SUPPLIES
Consumable Supplies - Used for consumable supplies and program materials across three
(3) school sites. Each site will spend approx. $180 per month between October 2023 through
May 2024. These supplies include instructional materials for tutoring (such as pencils, flash
cards, dry erase markers/boards and composition notebooks), sports equipment for physical
recreation (such as soccer balls and goals, frisbees, basketballs, beanbags, jump ropes, hula 3.00 School Sites $ 1,440.00 $4,320.00
hoops, poly spot markers, cones and SPARK physical activity curriculum binders) visual arts
supplies for academic enrichment and character development (such as paper, scissors,
coloring utensils, paints and modeling clay) and other curriculm materials needed for
academic enrichment. The estimated cost per student participant is $28.00 for the program
year.
F. CONSULTING/CONTRACTWG
Credentialed Teachers - Used to contract nine (9) Crowley ISD teachers paid at $31.00 per
hour for approx. 8.00 total hours each per week over 24 weeks, selected by the campus
Principal. The monitoring of Crowley ISD staff is shared between the Clayton Youth 1452.00 Hours $ 31.00 $45,012.00
Enrichment program manager and the Crowley ISD school principals at the three targeted
campuses, with MOUs handled by the Clayton Youth Enrichment office.
Paraprofessionals - Used to contract two (2) non-certified Crowley ISD classroom aides paid
at $16.00 per hour for approx. 6.00 hours per week each over 24 weeks, selected by the
campus Principal. The monitoring of Crowley ISD staff is shared between the Clayton Youth 560.00 Hours $ 16.00 $8,960.00
Enrichment program manager and the Crowley ISD school principals at the three targeted
campuses, with MOUs handled by the Clayton Youth Enrichment office.
Enrichment Providers - Used to contract vendors for specialized enrichment instruction and
services, paid at $75.00 per hour for approx. 2.00 hours per site visit for 16 total site visits
during the school year. The monitoring of these enrichment providers is shared between the 32.10 Hours $ 75.00 $2,407.50
Clayton Youth Enrichment program manager and the Crowley ISD school principals at the
three targeted campuses, with MOUs handled by the Clayton Youth Enrichment office.
28
N/A $0.00
H.00CUPANCY
N/A $0.00
INDIRECT
FY23 School Site List
Instructions: Please list each FY2023 CCPD funded site under the sub-grant agreements. Provide the full name of the school, site contact name,
email, and phone number for each funded site.
Meadowcreek Elementary Joseph Cato
Sycamore Elementary Kali Saleh
Sue Crouch Elementary Shanel Robinson
joseph.cato@crowley.kl2.tx.us (817) 370-5690
kali.saleh@crowley.kl2.tx.us (817) 568-5700
shanel.robinson@crowley.kl2.tx.us (817) 370-5670
FORT WORTH.
CRIME CONTHOL
A1D PRFCE\TIOY DISTRICT
Submit To:
Bv Email:
PSM@fortworthtexas gov
Mail:
Bob Bolen Public Safety Complex
Atm: Contract Compliance Specialist
Financial Management Division
505 West Felix St.
Fort Worth, TX 76ll5
Exhibit C
Request for Reimbursement (RFR)
FY 2024
Submitting Agency:
Contact Name:
Phone Number:
Email:
Remit Address:
Invoice Number:
Month of Request:
Crowley ISD
Michael McFarland
817-297-5800
m ichael. m cfarland(a)crowlev. k 12.tx. us
PO Box 688, Crowley, TX 76036
DIRECT COSTS (90% Miuimum)
A B C D E
Total of Previous (6+C) (A-D)
This Month's
BudgetCategory BudgetAmount Reimbursements Requcst TotalRequested RemainingRalance
Requested To-Datc Availablc
A Perso�nel $ - $ -
B Fringe Benefits $ - $ -
C Trave] & Trai�i�g $ - $ -
D Equipment $ - $ -
E Supplies $ - $ -
F Contracts/Consultants $ - $ -
G Sub-Awards $ 143,750.00 $ - $ 143,750.00
H Occu�ancy $ - $ -
Tota1 Direct Costs $ 143,750.00 $ $ $ $ 143 750.00
INDIRECT COSTS (10% Maximum)
A B C
Total of Previous
Budge[ Category Budget Amount Reimbursements This Month's
Requested Requcst
D E
(B+C) (A-D)
Total Requested Remaining Ralance
To-Datc Availablc
a a $
Soppor[ing dowmen[s required wi[h montlily reques[s. Summal'V:
SeeRequestJorReinibursenientGrstructions forreference TotalBudget: $ 143�750.00
Previous Requests: $
This Request: $
TotaL Requested To-Date $
Remaining Funds $ 143,750.00
I have reviewed this requesX and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchnse Order # Fund Dept !D Acroun[
RFR Approved For Payment (Forth Worth Po!!ce Department CCPD Staff Uce Only)
Reviewed by: ftpproved by:
Gra�t Staff Sig�ature Date Grant Staff Signature Date
Finance Received Stam� Placed Below
Crime Control and Prevention District
Partners with a Shared Mission
Exhibit D - Performance Report
Section I. Agency Information
Agency Name: Crowley ISD - After School Program
Person to Contact for Corrections: Cierra Tramble
Contact Phone Number for Corrections: 817-297-5296
ema�iadd�e55fo�co��e�c�o�5: Cierra.Tramble@crowley.kl2.tx.us
Contract Term: October 1, 2023 - September 30, 2024
Authorized Executive Signor: Michael McFarland
Section II. Program Information
CCPD Goal (s): Reduce crime through crime prevention projects.
Project Description Crowley ISD will provide enrichment programs after school to ensure students have a safe environment and supervised
activities to participate in as parents complete their workday. This decreases the likelihood of children being
victims/perpetrators of crimes or engaging in risky behaviors between 3:00-6:OOpm during weekdays when school is out.
Section II. Quarterly Outcomes - Overall Performance
Percentage
Outcome Measure and Description lst Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year-to-Date Performance Goal
Complete (%)
135 out of 270 participants (50%) will improve behavior as a
result of afterschool activities, as demonstrated by surveys to
principals and parents twice a year 0 0 0 0 0 135 0.00%
135 out of 270 participants (50%) will show increased academic
performance as a result of afterschool activities, as demonstrated
by surveys to principals and parents twice a year. 0 0 0 0 0 135 0.00%
Section II. Participant Activity - Overell Performance
Percentage
Project Plan Activities 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total Year-to-Date Performance Goal
Complete (%)
Unduplicated students enrolled in the After School Program. 0 0 0 0 0 270 0.00%
54 Parent Survey Responses (Reported Quarterly) p p p 0 0 0 0.00%
3 Principal Survey Responses Q Q 0 0 0 0 0.00%
Unduplicated students in Social Emotional Learning Lessons. 0 0 0 0 0 160 0.00%
Unduplicated students in Academic Enrichment Program 0 0 0 0 0 160 0.00%
Unduplicated students in Teacher-led tutoring (ADA Goal each 0 0 0 0 0 90 0.00%
Unduplicated students in Homework Help/Academic assistance. 0 0 0 0 0 240 0.00%
Section I. Agency Information
Agency Name: Crowley ISD - After School Program
Person to Contact for Corrections: Cierra Tramble
Contact Phone Number for Corrections: 817-297-5296
Email Address for Corrections: Cierra.Tramble@crowley.kl2.tx.us
Reporting Period: October 2023 - December 2023
Contract Term October 1, 2023 - September 30, 2024
Authorized Executive Signor: Michael McFarland
Section II. Program Information
CCPD Goal (s): Reduce crime through crime prevention projects.
Project Description Crowley ISD will provide enrichment programs after school to ensure students have a safe
environment and supervised activities to participate in as parents complete their workday. This
decreases the likelihood of children being victims/perpetrators of crimes or engaging in risky
behaviors between 3:00-6:OOpm during weekdays when school is out.
Section II. Quarterly Outcomes - Overall Performance
Percentage
Outcome Measure and Description OCT NOV DEC Ql Totals Performance Goal
Complete (%)
135 out of 270 participants (50%) will improve
behavior as a result of afterschool activities, as
demonstrated by surveys to principals and 0 135 0.00%
parents twice a year
135 out of 270 participants (50%) will show
increased academic performance as a result of
afterschool activities, as demonstrated by 0 135 0.00%
surveys to principals and parents twice a year.
Section II. Participant Activity - Overall Performance
Percentage
Project Plan Activities OCT NOV DEC Q1 Totals Performance Goal
Complete (%)
Unduplicated students enrolled in the After
School Program. 0 270 0%
54 ParentSurvey Responses(Reported
Quarterly) 0 0 0
3 Principal Survey Responses 0 0 0
Unduplicated students in Social Emotional
0 160 0%
Learning Lessons.
Unduplicated students in Academic Enrichment
0 160 0%
Program
Unduplicated students in Teacher-led tutoring
(ADA Goal each month: 60) 0 90 0%
Unduplicated students in Homework
0 240 0%
Help/Academic assistance.
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions: may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementing the
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the
identified CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
reporting period.
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
reflect the status of the aforementioned program/project.
Name: Date:
Section I. Agency Information
Agency Name: Crowley ISD - After School Program
Person to Contact for Corrections: Cierra Tramble
Contact Phone Number for Corrections: 817-297-5296
Email Address for Corrections: Cierra.Tramble@crowley.kl2.tx.us
Reporting Period: January 2024 - March 2024
Contract Term October 1, 2023 - September 30, 2024
Authorized Executive Signor: Michael McFarland
Section II. Program Information
CCPD Goal (s): Reduce crime through crime prevention projects.
Project Description Crowley ISD will provide enrichment programs after school to ensure students have a safe
environment and supervised activities to participate in as parents complete their workday. This
decreases the likelihood of children being victims/perpetrators of crimes or engaging in risky
behaviors between 3:00-6:OOpm during weekdays when school is out.
Section II. Quarterly Outcomes - Overall Performance
Percentage
Outcome Measure and Description JAN FEB MAR Q2 Totals Performance Goal
Complete (%)
135 out of 270 participants (50%) will improve
behavior as a result of afterschool activities, as
demonstrated by surveys to principals and 0 135 0.00%
parents twice a year
135 out of 270 participants (50%) will show
increased academic performance as a result of
0 135 0.00%
afterschool activities, as demonstrated by
surveys to principals and parents twice a year.
Section II. Participant Activity - Overall Performance
Project Plan Activities JAN FEB MAR Q2 Totals Performance Goal Percentage
Complete (%)
Unduplicated students enrolled in the After
School Program. 0 270 0%
54 ParentSurvey Responses(Reported
Quarterly) 0 0 0
3 Principal Survey Responses 0 0 0
Unduplicated students in Social Emotional
0 160 0%
Learning Lessons.
Unduplicated students in Academic Enrichment
0 160 0%
Program
Unduplicated students in Teacher-led tutoring
(ADA Goal each month: 60) 0 90 0%
Unduplicated students in Homework
0 240 0%
Help/Academic assistance.
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions: may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementing the
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the
identified CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
reporting period.
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
reflect the status of the aforementioned program/project.
N a m e: Date:
Section I. Agency Information
Agency Name: Crowley ISD - After School Program
Person to Contact for Corrections: Cierra Tramble
Contact Phone Number for Corrections: 817-297-5296
Email Address for Corrections: Cierra.Tramble@crowley.kl2.tx.us
Reporting Period: April 2024 - June 2024
Contract Term October 1, 2023 - September 30, 2024
Authorized Executive Signor: Michael McFarland
Section II. Program Information
CCPD Goal (s): Reduce crime through crime prevention projects.
Project Description Crowley ISD will provide enrichment programs after school to ensure students have a safe
environment and supervised activities to participate in as parents complete their workday. This
decreases the likelihood of children being victims/perpetrators of crimes or engaging in risky
behaviors between 3:00-6:OOpm during weekdays when school is out.
Section II. Quarterly Outcomes - Overall Performance
Percentage
Outcome Measure and Description APR MAY JUN Q3 Totals Performance Goal
Complete (%)
135 out of 270 participants (50%) will improve
behavior as a result of afterschool activities, as
demonstrated by surveys to principals and 0 135 0.00%
parents twice a year
135 out of 270 participants (50%) will show
increased academic performance as a result of
afterschool activities, as demonstrated by 0 135 0.00%
surveys to principals and parents twice a year.
Section II. Participant Activity - Overall Performance
Percentage
Project Plan Activities APR MAY JUN Q3 Totals Performance Goal
Complete (%)
Unduplicated students enrolled in the After
School Program. 0 270 0%
54 ParentSurvey Responses(Reported
Quarterly) 0 0 0
3 Principal Survey Responses 0 0 0
Unduplicated students in Social Emotional
0 160 0%
Learning Lessons.
Unduplicated students in Academic Enrichment
0 160 0%
Program
Unduplicated students in Teacher-led tutoring
(ADA Goal each month: 60) 0 90 0%
Unduplicated students in Homework
0 240 0%
Help/Academic assistance.
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions: may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementing the
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the
identified CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
reporting period.
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
reflect the status of the aforementioned program/prolect.
Name: Date:
Section I. Agency Information
Agency Name: Crowley ISD - After School Program
Person to Contact for Corrections: Cierra Tramble
Contact Phone Number for Corrections: 817-297-5296
Email Address for Corrections: Cierra.Tramble@crowley.kl2.tx.us
Reporting Period: July 2024 - September 2024
Contract Term October 1, 2023 - September 30, 2024
Authorized Executive Signor: Michael McFarland
Section II. Program Information
CCPD Goal (s): Reduce crime through crime prevention projects.
Project Description Crowley ISD will provide enrichment programs after school to ensure students have a safe
environment and supervised activities to participate in as parents complete their workday. This
decreases the likelihood of children being victims/perpetrators of crimes or engaging in risky
behaviors between 3:00-6:OOpm during weekdays when school is out.
Section II. Quarterly Outcomes - Overall Performance
Percentage
Outcome Measure and Description JULY AUG SEPT Q4 Totals Performance Goal
Complete (%)
135 out of 270 participants (50%) will improve
behavior as a result of afterschool activities, as
demonstrated by surveys to principals and 0 135 0.00%
parents twice a year
135 out of 270 participants (50%) will show
increased academic performance as a result of
afterschool activities, as demonstrated by 0 135 0.00%
surveys to principals and parents twice a year.
Quarterly Narrative Questions
Percentage
Project Plan Activities JULY AUG SEPT Q4 Totals Performance Goal
Complete (%)
Unduplicated students enrolled in the After
School Program. 0 270 0%
54 ParentSurvey Responses(Reported
Quarterly) 0 0 0
3 Principal Survey Responses 0 0 0
Unduplicated students in Social Emotional
0 160 0%
Learning Lessons.
Unduplicated students in Academic Enrichment
0 160 0%
Program
Unduplicated students in Teacher-led tutoring
(ADA Goal each month: 60) 0 90 0%
Unduplicated students in Homework
0 240 0%
Help/Academic assistance.
Quarterly Narrative Questions
Please provide detailed commentary on your projects progress for this quarter. If needed, you
Instructions: may attach a separate page for responses.
Describe major accomplishments achieved in
implementing the project. Highlight specific
aspects of the project contributing to its
success.
Describe any challenges (i.e. frustrations,
barriers, disappointments) in implementing the
project and how they were addressed or
resolved.
What has the project revealed about the
organization's capacity to address the
identified CCPD goals outlined in the contract?
On the tab labeled "Zip Codes", please provide
zip code data for program participants for this
reporting period.
Certification : I have reviewed the above financial and program performance for this quarter. I verify that the enclosed report materials accurately
reflect the status of the aforementioned oroeram/oroiect.
Name: Date:
• ••- -••
Section I. Agency Information
Agency Name:
Project Title:
Contact Phone Number for Corrections:
Email Address for Corrections:
Zip Code Number of Participants
Q1 Q2 Q3 Q4 Total
76101 0
76102 0
76103 0
76104 0
76105 0
76106 0
76107 0
76108 0
76109 0
76110 0
76111 0
76112 0
76113 0
76114 0
76115 0
76116 0
76118 0
76119 0
76120 0
76121 0
76122 0
76123 0
76124 0
76126 0
76129 0
76130 0
76131 0
76132 0
76133 0
76134 0
76135 0
76136 0
76137 0
76140 0
76148 0
76150 0
76155 0
76161 0
76162 0
76163 0
76164 0
76177 0
76178 0
76179 0
76181 0
76185 0
76191 0
76192 0
76193 0
76195 0
76196 0
76197 0
76198 0
76199 0
Initials (per
quarter)
(Oct-Nov-Dec) (Jan-Feb-Mar) (Apr-May-Jun) (Jul-Aug-Sept)
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials
accurately reflect the status of the aforementioned program/project.
Exhibit E:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2024
Date
Submittin A enc Crowle ISD
Contact Name Michael McFarland
Phone Number and Email 817-297-5800/michael.mcfarland crowle .k12.�.us
Remit Address PO Box 688; Crowley, TX 76036
DIRECT COSTS (90% minimum)
Bud et Cate or A roved Bud et Chan e Re uested Revised Bud et
A. Personnel
B. Frin e Benefits
C. Travel and Trainin
D. E ui ment
E. Su lies
F. Contracts/Consultants
G. Sub-Awards
H. Occu anc
Total Direct Costs
INDIRECT COSTS (10% maximum)
A roved Bud et Chan e Re uested Revised Bud et
Modification Narrative (describe in detail what chan�e is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature Date
Q
�
�
�
0
�.
U
�
�
c�
�
w
�
a
�
0
U
N
�
U
�
�
0
U
�
u
� �
A ''�
a
oz
�o
�
� � U
� a d
.. W
� � �
W `� E�
0
�W
o �
U �
�' U
�
�.
U
�
z ��
��
�o ��
� �
w �r
w c.
ii
� � �
a r"i C�
�y O
� A �
N� ���
O ... � o
U y r"' +�
A ^C e�e
0
�
W �'
a � �
zs. �,
i�o c.�
z � � �
O a � o
� a � �
W a�u �
� .'" �
� �
�
A �
�
�
Z o
�
o �'
� o
H �
U �
� �
W �
� �
Ei �
W �
� �
�
�
O :� �
U � �
� �
A �
�
�
L7 °�
�
�z �
o� a�
o w v �
� �
� o
� �
a�
� � �
� � �
�
�
A � N M
� � � �
w � ' � �
~ � w a �
�
�
�
A
�
s.
�
�
�
�
�
�
�
�
�
�
�
�
�
�
�
�.
CL
�
^�
�
N
.�
0
�
�
�
Q
�
�
�
�
ti
�
I
a�
.�
�
e�
�
�
�
�
�
�.
�
�
�
�
N
.�
0
�
�
�
d
�
0
a�
�
z
9/28/23. 1:42 PM
CITY COUNCIL AGENDA
FO RT �'�'0 R7 H
-��-
Create New From This M&C
DATE:
CODE
9/12/2023 REFERENCE
NO..
C TYPE:
M&C 23-0727 LOG NAME:
NON- PUBLIC
CONSENT HEARING:
35FY24 CCPD AFTER
SCHOOLPROGRAMS
NO
SUBJECT: (ALL) Authorize Execution of Agreements with Fort Worth, Keller, Crowley and White
Settlement Independent School Districts for Operation of After-School Programs in a Total
Program Amount Up to $1,840,000.00 for Fiscal Year 2024
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with the Fort Worth,
Keller, Crowley and White Settlement Independent School Districts in the total amount up to
$1,840,000.00 for the operation of after-school programs at selected schools during Fiscal Year
2024.
DISCUSSION:
National research shows that adolescents are most at risk on school days between the hours of 3:00
p.m. and 6:00 p.m. of being a victim of a crime or committing a crime. In response to this concept, a
multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel,
and related service providers. This task force developed a coordinated program for Fort Worth
Independent School District (ISD) schools that documented juvenile crime patterns.
Each year since 2001, the City of Fort Worth (City) has funded after-school programs using
appropriations from the Crime Control and Prevention District (CCPD). The participating school
districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White
Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD
funding. Each district is responsible for the day-to-day administration of its after-school program and
is required to establish program goals and objectives that are measurable and result in desired
program outcomes. Today, the mission of the after-school programs is to provide a safe environment
for educational, physical, and social development leading to a reduction in juvenile crime.
This Mayor and Council Communication (M&C) is to authorize the execution of agreements with Fort
Worth, Keller, Crowley, and White Settlement Independent Schools Districts in the total program
amount up to $1,840,000.00 for the operation of after-school programs at selected schools during
Fiscal Year 2024.
Funding will be allocated as follows to each district in Fiscal Year 2024 on a reimbursement basis:
Fort Worth ISD funding in the amount up to $1,495,000.00;
Keller ISD funding in the amount up to $143,750.00;
Crowley ISD funding in the amount up to $143,750.00; and
White Settlement ISD funding in the amount up to $57,500.00.
Funding will be budgeted in Other Contractual Services account within the Crime Control and Prev
Distr Operating Fund for Fiscal Year 2024.
These Agreements will be effective for one year, beginning October 1, 2023, and will end on
September 30, 2024, with no renewals.
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024
M&C Review
apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31355&counci Idate=9/12/2023 1/2
9/28/23, 1:42 PM M&C Review
TO
�Fund Department Account Project Program� Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Fund Department Account Project Program Activity Budget Reference # Amount
ID � ID Year �(Chartfield 2)
Submitted for City Manager's Office by_ Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Liz Garza (5571)
Additional Information Contact: Alex Acosta (4236)
ATTACHMENTS
FID Table - After SchooIFY24.xlsx (CFW Internal)
apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31355&counci Idate=9/12/2023 2/2