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HomeMy WebLinkAboutContract 49556-A6CSC No. 49556-A6 AMENDMENT No . 6 TO CITY SECRETARY CONTRACT No. 49556 WHEREAS, the City of Fort Worth (CITY) and Burns & McDonnell Engineering Company, Inc., (ENGINEER) made and entered into City Secretary Contract No. 49556, (the CONTRACT) which was authorized by M&C C-28288 on June 20, 2017 in the amount of $400,000.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment No. 1 in the amount of $1,500,000.00 which was authorized by M&C C-28764 on June 26, 2018; Amendment No. 2 in the amount of $790,954.41 which was authorized by M&C 20-0361 on June 2, 2020; Amendment No. 3 in the amount of $311,248.00 which was authorized by M&C on February 8, 2022; Amendment No. 4 in the amount of $259, 965.00 which was authorized by M&C on June 28, 2022; Amendment No. 5 in the amount of $23,004.60 which was administratively authorized on July 31, 2023; and WHEREAS, the CONTRACT involves engineering services for the following project: Cromwell Marine Creek Road, City Project No. 101012; and WHEREAS, it has become necessary to execute Amendment No. 6 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $909,617.00. (See Attached Funding Breakdown Sheet, Page -4-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $4,194,789.01. OFFICIAL RECORD 3. CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Cromwell Marine Creek Road Improvements Prof Services Agreement Amendment Template 101012 Revision Date: November 23, 2021 Page 1 of 4 All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as designated Assistant City Manager. APPROVED: City of Fort Worth William Johnson (N v16,202311:02 CST) William Johnson, P.E. Assistant City Manager DATE: Nov 16, 2023 APPROVAL RECOMMENDED: of the date subscribed by the City's ENGINEER Burns & McDonnell, Engineering Company, Inc. _sal C— Scott Clark, P.E. Vice President DATE: October 27, 2023 A. — Lauren Prieur (Nov 13, 202310:40 CST) Lauren Prieur, P.E. Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. .A��t-aua/.uo .Aye Alejandra Ayala, P.E. Sr. Project Manager City of Fort Worth, Texas omwell Marine C eek Road Improvements Prof Services Agreement Amendment Template 101012 Revision Date: November 23, 2021 Page 2 of 4 APPROVED AS TO FORM AND LEGALITY: 4)� DBlack (Nov 15, 202313:38 CST) Douglas W. Black Assistant City Attorney p,6avonnb app� Fp°�°r �a0 ATTEST: aFo° Pvo o=d dank bEoa54pa Jannette Goodall City Secretary M&C: 23-0873 Date: 10/17/2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: November 23, 2021 Page 3 of 4 omwell Marine C eek Road Improvements 101012 FUNDING BREAKDOWN SHEET City Secretary No. 49556 Amendment No. 6 Department Fund -Account -Center Amount TPW 34018-0200431-5330500-101012-002330-9999- $909,617.00 18010199 Total: $909,617.00 City of Fort Worth, Texas Cromwell Marine Creek Road Improvements Prof Services Agreement Amendment Template 101012 Revision Date: November 23, 2021 Page 4 of 4 N BURNS0MSD NNELL.. August 16, 2023 Mrs. Alejandra (Alex) Ayala, P.E. Senior Project Manager - City of Fort Worth Transportation & Public Works Department 1000 Throckmorton Street Fort Worth, Texas 76102 817-392-8883; aeiandra.avala(a�fortworthtexas.aov Re: Proposal for Independent Cost Estimate (ICE) analysis and additional Environmental Permitting Services, Utility Relocation Coordination, Final Design Services, ROW/Easement Acquisition Services, and CMAR Services required for the construction of improvements on Cromwell Marine Creek Rd. Mrs. Ayala: Burns and McDonnell is pleased to submit this proposal in the amount of $909,617 for professional engineering services required for construction of the proposed improvements on Cromwell Marine Creek Rd. The proposal includes ICE evaluation of CMAR construction estimates; environmental permitting services for LOSA and 404 permit; utility relocation coordination services; revised final design based on input from the CMAR; additional ROW/Easement acquisition services; and additional topographical survey and easements. The proposal also includes additional CMAR coordination services and construction phase support services. Please note the following fee request summary: 1. The Rios Group (TRG) Fee Request — $72,669 The following summarizes additional Utility Adjustment Coordination services completed by TRG and required for the remaining pre -construction phase and franchise utility relocation ending on November 30, 2023: a. Tasks 8.4.1 Proiect Communication ($12,963): TRG shall perform utility coordination and liaison activities with involved utility owners, their consultants, and the CITY to achieve timely project notifications, formal coordination meetings, conflict analysis and resolution. b. Tasks 8.4.2 Update Utilitv Conflict Matrix ($8,778): TRG shall continue to update Matrix and maintain the utility conflict list and layout, remain in communication with the City to address additional information provided by utility companies. c. Tasks 8.4.3 Update Utilitv Alignments ($9,359): TRG shall reevaluate utility conflicts, adjust project designs to avoid or mitigate utility conflicts where feasible, and provide an updated utility layout and conflict list at final milestone submittal. d. Tasks 8.4.4 Conduct Utilitv Coordination Meetinq ($15,545): TRG shall implement a schedule of periodic meetings with each utility company and owner or owner's representatives for coordination purposes. 13737Noel Rd • 6ollerio North Tower 1/Suite 700 • Dollas, TX7S740 Tel, 971-4S5--3100 • Fox. 971-3& 4016 • www.horosmrdrom N BURNS MMD0 NNELL Proposal for ICE, ROW Services, additional Final Design, Utility Coordination, and Construction Phase Support services August 16, 2023 Page 2 e. Task 8.4.5 Status Update and Utilitv Schedules ($13,685): TRG shall provide utility relocation schedule updates to CMAR. This includes status updates and conducting utility coordination meetings. f. Task 8.4.6 Review Utilitv Adiustments/Plans, Assist with Agreements, and Reimbursements ($12,338): TRG shall coordinate with utilities that conflict with project construction and make the utility company aware of these conflicts. TRG shall assist the utility companies prepare required agreements associated with the funding of adjustments and the occupation of City ROW. 2. Peloton Land Solutions Fee Request - $224,655 The following summarizes CMAR coordination services, construction phase services, additional drainage design, easements, environmental permitting services, and topographical services. a. Tasks 4.5.1 CMAR Coordination Meetings ($22,800): Peloton will attend periodic meetings with the CMAR contractor, during the pre -construction phase prior to the beginning of construction, to discuss the project history, design, value engineering, and design revisions suggested by the CMAR contractor. CMAR coordination ends at Construction NTP in December 2023. b. Task 4.5.2 Modifv Drawinas based on CMAR Input ($80,760): Peloton will extend channel grading at culvert and storm drain outfall locations beyond limits of right- of-way to improve drainage and prevent ponding water. Design revisions based on value engineering and recommendations from CMAR include grading plans, updated storm drain plan & profile sheets, updated culvert plan & profile sheets, and updated HEC-RAS models. c. Task 6.1 Construction Phase Support ($61,675): Peloton will attend Preconstruction Conference; participate in project site visits (6 visits assumed); participate in submittal reviews (4 reviews assumed); answer Request for Information/Change Order Review. Construction phase support assumed twenty- four months. d. Task 7.2 Riaht of Wav documents ($13,880) — Peloton will provide additional easements required for construction of modified culvert at Bowman Roberts Rd. Peloton will update easement documents (drawings and descriptions) to reflect design changes, including changes due to the redesign described in Task 4.5.2 of this proposal. Updated easements will include both drainage easements and temporary construction easements. e. Task 8.1 Design Survev ($24,560) — Additional topographical land survey at downstream of culvert outfalls for design of extended channel grading; curb, U950 North Dallas Parkway • Tower 11/Suite 700 • Dallas, TXW48 Tel, 977-455--3100 • Fax. 977-M-40N • www.harasmidrom N BURNS0MSD NNELL,. Proposal for ICE, ROW Services, additional Final Design, Utility Coordination, and Construction Phase Support services August 16, 2023 Page 3 gutter, and concrete joint locations for the existing roundabout at Marine Creek Pkwy; topo and surface features at the new day care center located at the northeast corner of the intersection with Bob Hanger Dr; topo and surface features at a new, proposed auto repair shop located on the Foxfire Management property; staking right-of-way/easements for property owners. Topographical data and field work completed in 2022 and early 2023. f. Task 9.2.1 WOUS 404 Permittina Revisions ($7,560): Based on the revised construction plans, Peloton biologists will modify and update the existing NWP 14 documents for re -submittal to the USACE. Peloton shall also prepare a revised Preliminary Jurisdictional Determination (PJD) report to include with the NWP 14 submittal based on the revised construction plans. Peloton will also coordinate with the project's selected mitigation bank(s) to provide revised mitigation quotes and updated credit sales agreements as needed. g. Tasks 9.2.2 Tree Survev Update ($3,340): Additional tree survey for 404 Permit and Park Conversion. Work included a physical tree inventory of all trees 6" in caliper or larger within the revised limits of disturbance. A tag with a unique identification number affixed to each tree inventoried. Additionally, species, trunk diameter, and conditions were recorded using a Trimble GPS. This updated data was processed and imported into CAD/GIS for planning purposes in 2022 and early 2023. 3. Stateside Right -of -Way Services Fee Request — $167,400 The following summarizes additional right-of-way and easement Acquisition Services associated with drainage easement, utility easement, and temp construction easements (Task 7.4). 1. Acauisition/Negotiations: Complete negotiations through Final Offer Letter and Closings for the City of Fort Worth (City). This work includes the following: a. Set up Files: The Agent, Stateside Right of Way Services, will set up and maintain an electronic file on the property (may be referred to as parcel). Files will include copies of correspondence, completed notices and forms, title commitment, appraisal report, copies of informational documents such as Tarrant County Appraisal District print out, Secretary of State print out, and title research backup. b. Initial Offer Packaae: If needed, an appraisal will be requested and completed and the approved offer amount for that interest. This packet will be sent by certified mail, return receipt requested to the owner's current address as listed on the Tarrant County Appraisal District website. All individuals that may be affected by this project will be given an opportunity to meet and discuss the procedures to which they may be interested or by which they may be affected. U950 North Dallas Parkway • Tower 11/Suite 700 • Dallas, TXW48 Tel, 977-455--3100 • Fax. 977-M-40N • www.harasmidrom N BURNS MMD0 NNELL Proposal for ICE, ROW Services, additional Final Design, Utility Coordination, and Construction Phase Support services August 16, 2023 Page 4 c. Negotiations: In negotiating with the owners of the subject land, it is assumed that the owner will in turn negotiate with any lessees or others who may own any interest in the land or improvements and settle any lease or lease hold interests prior to closing. d. Counteroffer: During negotiations, if a property owner provides appraisal information or a counteroffer, either written or verbal, which the landowner believes is relevant to the acquisition, the Agent may forward the information to the appraisal firm for analysis. The Agent will discuss with the City a recommendation for review. The Agent will provide an appropriate response to the property owner based upon the City's decision. e. Final Offer Letter: If negotiations reach an impasse, the Agent will prepare a Final Offer Letter restating the terms of the offer and submit to the City for approval. Upon written approval by the City, the Agent will send the Final Offer Letter to the property owner via certified mail, return receipt requested. 2. Title/Closing.: Complete title/closing with Community National Title Company as the designated closing agent. a. Order Commitments for Title Insurance with copies of all supporting documents for items listed on Schedules A, B and C of the Title Commitment for properties to be acquired. b. Upon receipt of the Title Commitments and supporting documents, the Agent will: i. Review Commitment and supporting documents. 1. Vesting Deeds will be verified with ownership shown on the Commitment. 2. Secretary of State information will be researched for Corporations, LLC or other entity information. 3. Lien information and clouded or complicated title issues will be noted for: a. Long lead time issues b. Condemnation by Publication actions needed. II. Provide a copy of the Title Commitment and backup documents to the appraisal firm. Review Commitment and supporting documents. c. Prior to acquiring any real property, the Agent will take all appropriate steps necessary so that the area being acquired is purchased with acceptable title and clear title. d. Upon receipt of properly executed conveyance and title curative documents, all originals will be submitted to the Title Company to be held in escrow until closing. U950 North Dallas Parkway • Tower 11/Suite 700 • Dallas, TXW48 Tel, 977-455--3100 • Fax. 977-M-40B • www.harasmidrom N BURNS0MSD NNELL,. Proposal for ICE, ROW Services, additional Final Design, Utility Coordination, and Construction Phase Support services August 16, 2023 Page 5 e. The Title Company will provide a check request or wire transfer with the Settlement Statement as per the U.S. Department of Housing and Urban Development (HUD-1) and their contact information for the purchase price & closing costs. f. The Agent will prepare a Closing Packet for the City which will include an executed Memorandum of Agreement. g. The Title Company will record all conveyance documents and title curative release documents and will provide file marked copies to the Agent. The original recorded conveyance documents shall be returned to the City. h. The Title Company will provide a Title Policy for the purchase price on all fee acquisitions. 3. Condemnation Support Services: Stateside will provide condemnation support services for an hourly rate of $80 per hour for Right of Way Technician tasks (48 hours), and $110 per hour for Senior Right of Way Agent tasks (60 hours). a. The Agent will provide a summary of activities related to the acquisition efforts for review and consideration by the City for Eminent Domain proceedings. b. The Agent will be available to assist the City's Attorney as necessary. Condemnation Support Fee - $11,400 4. Pass-Throuah Costs: All invoices submitted to Stateside will be a pass -through cost to the City. These costs may include, but are not limited to appraisal costs, closing costs, landowner incidental costs, interpreter fees, filing fees. a. Service of Process - $6,000 b. Closing Costs (15 parcels x $2,000) - $30,000 a. Pass -Through Fee - $36,000 5. Riaht of Wav Acauisition Services Fee Reauest: a. Negotiations through closing $75,000 b. Condemnation Support $11,400 c. Pass -Through Costs $36,000 d. Appraisal Reports $45,000 e. Total Fee Request $167,400 U950 North Dallas Parkway • Tower 11/Suite 700 • Dallas, TXW48 Tel, 977-455--3100 • Fax. 977-M-40B • www.harasmidrom N BURNS0MSD NNELL,. Proposal for ICE, ROW Services, additional Final Design, Utility Coordination, and Construction Phase Support services August 16, 2023 Page 6 4. Burns & McDonell (BMcD) Fee Request - $444,893 The following summarizes additional project management services, CMAR services, construction phase services, and LOSA CATEX permitting services. 3a — Project Management Services Fee Request - $32,814 a. Task 1.2 Communication and Reportinq ($32,814): BMcD shall attend bi-weekly coordination meetings with the City to finalize ROW acquisition, conduct bi- weekly design team meetings, prepare twenty-four months of project invoices and MBE/SBE reports during construction phase, and conduct LOSA coordination meetings. 3b — Construction Management at Risk Services Fee Request - $82,688 a. Tasks 4.5.1 CMAR Coordination Meetings ($32,352): BMcD shall attend weekly CMAR coordination meetings. This includes time spent at Value Engineering meetings. CMAR coordination ends at Construction NTP in December 2023. b. Task 4.5.2 Modifv Design based on input from CMAR ($50,336): BMcD will update traffic controls based on input received from CMAR. This work will also include updates to the water and wastewater design and plans. 3c - Construction Cost Analysis Fee Request - $165,310 a. Tasks 4.6.1 Baseline Schedule and Cost ($59,286): Review in -progress design documents for the project; perform an independent quantity take -off; develop a construction approach for the overall project; and develop an Opinion of Probable Construction Cost (OPCC). b. Tasks 4.6.2 CMAR Cost Review and Reconciliation ($41,276): Compare costs to baseline OPCC and develop comparison spreadsheet with prioritized list of items based on highest cost variance; participate in cost reconciliation meetings with CMAR; update and resubmit a reconciled OPCC; and review GMP submitted by CMAR and advise as to how GMP compares to reconciled OPCC. c. Tasks 4.6.3 Meetings & Administration ($64,748): Conduct one internal meeting between the cost analysis team and the design team; perform one site visit by members of the cost analysis team; attend one meeting with CITY to present and clarify baseline schedule and OPCC; attend up to two reconciliation meetings with the CITY, CMAR, and design team leads; attend one meeting with the CITY to review how the GMP from the CMAR compares to the reconciled OPCC; provide one person from the cost analysis team to attend monthly project update meetings; and conduct internal cost analysis review team coordination and quality review meetings. U950 North Dallas Parkway • Tower 11/Suite 700 • Dallas, TXW48 Tel, 972-455--3100 • Fax. 972-M-40N • www.harasmidrom N BURNS0MSD NNELL,. Proposal for ICE, ROW Services, additional Final Design, Utility Coordination, and Construction Phase Support services August 16, 2023 Page 7 3d - Construction Phase Support Fee Request - $113,331 a. Tasks 6.1.2 Attend Public Meetina. ($2,240) b. Tasks 6.1.3 Site Visits and Bridae Support ($83,068): Twenty-four (24) site visits, forty-eight (48) construction meetings, and bridge design reviews. c. Tasks 6.1.6 Submittal Review ($15,101): Shop drawing and detail review. d. Tasks 6.1.7 Request for Information (RFI) and Chanae Order Review ($8,669): five (5) RFI and three (3) change orders. e. Tasks 6.1.8 Final Walk Throuah ($4,253) 3e — Environmental Services Fee Request - $50,750 a. Tasks 9.2.3 Prepare State Level CATEX for LOSA ($50,750): BMcD will prepare a state -level Categorical Exclusion (CATEX), Notice of Intent (NOI), and Issues and Commitments (EPIC) and Stormwater Pollution Prevention (SW3P) in accordance with LOSA requirements to obtain coverage under the TPDES. Project Budget Background: 1. Original Contract ($399,864.00, August 2017): Professional engineering services to develop conceptual alternatives to improve traffic operations and operations along Cromwell Marine Creek Rd from Boat Club Rd to Marine Creek Pkwy. The work includes development of a roundabout at the intersection of Cromwell Marine Creek Rd at Bowman Roberts and Huffines Blvd. a. Task Order 1 ($308,876.00, September 2017): Implementation of $308,876.00 from original contract to fund development of conceptual design alternatives and roundabout design. This work reflects the first design iteration. 2. Contract Amendment-1 ($1,500,000, June 18, 2018): Additional professional engineering services to develop plans, specifications, and estimate from Cromwell. Total fee amount $1,900,000.00. a. Task Order 2 ($871,906.79, October 2018): Implementation of $871,906.79 from Amendment-1 to fund development of 30% and 60% PS&E documents based on approved project layout, which included modified roundabout design at Bowman Roberts Rd and Huffines Blvd. This work reflects the second design iteration. U950 North Dallas Parkway • Tower 11/Suite 700 • Dallas, TXW48 Tel, 972-455--3100 • Fax. 972-M-40N • www.harasmidrom N BURNS0MSD NNELL,. Proposal for ICE, ROW Services, additional Final Design, Utility Coordination, and Construction Phase Support services August 16, 2023 Page 8 3. Contract Amendment-2 ($1,783,376.02, April 2020): Additional professional engineering services to develop revised plans, specifications, and estimate to develop roadway section comprised of four lanes, traffic signal at Bowman Roberts Rd, Huffines Blvd, and Crystal Lake, and construction and bid phase support. $790,954.441 added to the remaining project funds ($992,416.61) to total $1,783,376.02. This work reflects the third design iteration. Total fee amount $2,690,954.41. a. Task Order 3 ($1,673,405.62, October 2020): Implementation of $992,416.61 (Amend-1) and $680,989.01 (Amend-2) totaling $1,673,405.62. b. Task Order 4 ($8,022.78, May 2021): Implementation of $8,022.78 from Amend- 2 funds to analyze Marine Creek roundabout to determine full extent of required widening. 4. Contract Amedment-3 ($311,248.00, February 2022): Additional professional engineering services to modify roundabout at Marine Pkwy, develop traffic signal at Crystal Lake, geotechnical analysis of retaining wall, CMAR procurement and support services. This work reflects the fourth design iteration. Total fee amount $3,002,207.41. 5. Contract Amendment-4 ($259,965.00, August 2022): Additional professional engineering services for additional CMAR procurement document development and pre - construction support and right-of-way acquisition services. Total fee amount $3,262,167.41. We look forward to working with you towards the successful completion of this project. Please contact me if you have any questions and/or if you require any additional information. Sincerely, 44,VV...' � I �.for Dennis R. Ingram, P.E. Project Manager Burns & McDonnell Engineering Company, Inc. (469) 659-7199 / dringram@burnsmcd.com Enclosures: 1) Task Order-6 Contract Documents (Attachment A and LOE) 2) Task Order-6 LOE Distribution 3) cc: BMcD Project File: T:\TRN\City of Fort Worth\102809 Cromwell Marine Creek Rd\Management\Contracts\Task Order 6 U950 North Dallas Parkway • Tower 11/Suite 700 • Dallas, TXW48 Tel, 972-455--3100 • Fax. 977-M-40N • www.harasmidrom ATTACHMENT "A" Scope for Enaineerina Desian Related Services for Street Improvements alona Cromwell Marine Creek Road from Boat Club Road to Old Decatur Road Task Order No.6 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE Provide environmental permit services, easement services, topographical survey data, final engineering design services, utility relocation coordination, and construction phase services associated with roadway improvements along Cromwell -Marine Creek Road from Boat Club Road to Marine Creek Parkway in north Fort Worth. This work consists of revised design plans based on input from the Construction Manager at Risk (CMAR). Work under this task order includes project management, data collection, easement research and acquisition, construction phase support, construction cost analysis, survey services, and design. WORK TO BE PERFORMED N/A Denotes Tasks that are "Not Applicable" to this Task Order but are applicable to previous Task Orders. Task 1. Design Management Tack 2. 99RGoptWRI Dew ) — N/A Tmk ?. Prolimincry. ° — N/A Task 4. Final Design (90% and 100%) T-=*, E. I?id Phase SeFViGeS — N/A Task 6. Construction Phase Services Task 7. ROW/Easement Services Task 8. Survey and Subsurface Utility Engineering Services Task 9. Permitting Task 10. Quality Control/Quality Assurance - Plan Submittal Checklists ACTIVITY 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct design team activities. • Ensure quality control is practiced in performance of the work. • Communicate internally among team members. • Task and allocate team resources. City of Fort Worth, Texas Attachment A PMO Release Date: 07.22.2021 Cromwell Marine Creek Road Improvements Page 1 of 12 CPN 101012 1.2. Communications and Reporting • Conduct and document bi-weekly design team meetings. • Conduct and document bi-weekly project coordination meetings with the CITY. • Prepare and submit monthly progress reports in the format provided by the respective CITY Department. • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project. • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. • Conduct coordination with permitting authorities (TxDOT). ASSUMPTIONS • Bi-weekly design team meetings assumed to end by July 2023. Six (6) meetings. • Bi-weekly meetings with CITY assumed to end August 2023. Coordination meetings with CITY include preparation and follow up meeting minutes/notes. Eight (8) meetings. • Six (6) coordination meetings with TxDOT for Local on System Project Agreement (LOSA). • Work associated with the task order is assumed to last through development of the final 100% plans, bid phase services, construction and close out of the project. • Construction duration assumed to be two (2) years. DELIVERABLES A. Meeting summaries with action items for milestone plan review meetings. B. Monthly invoices. C. Monthly progress reports. TASK 4 PRELIMINARY DESIGN (60 PERCENT) — N/A TASK 4. FINAL DESIGN (90 PERCENT AND 100 PERCENT) 4.1.5. Additional Drainage Design: ENGINEER will extend channel grading at culvert and storm drain outfall locations beyond limits of right-of-way to improve drainage and prevent ponding water. City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Cromwell Marine Creek Road Improvements Page 2 of 12 CPN 101012 4.5 Construction Manager at Risk Engineering Services: 4.5.1 Additional Pre -Construction Services. • The ENGINEER shall attend weekly CMAR coordination meetings, as well as plan review meetings, utility relocation coordination meetings. This includes time spent at Value Engineering meetings. 4.5.2 Additional design and drawing updates based on input from CMAR. • The ENGINEER shall modify/update the Traffic Control Plans, Drainage Plans, Illumination Plans, Paving Plans, based on input from the CMAR. • Design revisions based on Value Engineering and recommendations from CMAR include roadway plans, roadway profiles, cross -sections, grading plans, updated storm drain plan & profile sheets, updated culvert plan & profile sheets, and updated HEC-RAS models. 4.6 Construction Cost Analysis ENGINEER shall assemble an internal team, comprised of individuals outside the project design team, to perform an independent cost analysis as outlined below. Team shall include a Project Manager, Construction Project Manager, Cost Estimator, and Scheduler. 4.6.1. Baseline Schedule and Cost: • Review in -progress design documents for the project in order to become familiar with the construction scope and stated constraints. • Perform an independent quantity take -off from a construction perspective considering materials, labor, and equipment. • Develop a construction approach for the overall project, including phasing and sequencing, and document in a Critical Path Method (CPM) construction schedule for the sole purpose of assessing potential schedule impacts on cost. • Develop an Opinion of Probable Construction Cost (OPCC) to establish a baseline for the project. • OPCC, schedules, forecasts, and projections prepared by ENGINEER relating to construction costs and schedules, equipment, labor, and materials are opinions based on ENGINEER's experience, qualifications, and judgment as a professional. Since ENGINEER has no control over weather, cost and availability of labor, cost and availability of material and equipment, cost of fuel or other utilities, labor productivity, construction contractor's procedures and methods, unavoidable delays, construction contractor's methods of determining prices, economic conditions, government regulations and laws (including the interpretation thereof), competitive bidding or market conditions, and other factors affecting such estimates or projections, ENGINEER does not guarantee that actual rates, cost, quantities, performance, schedules, etc., will not vary significantly from estimates and projections prepared by ENGINEER. City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Cromwell Marine Creek Road Improvements Page 3 of 12 CPN 101012 4.6.2 CMAR Cost Review and Reconciliation: • At 90% complete design, or other mutually agreeable design percent complete, observe CMAR provided construction cost estimate and CPM schedule. Compare costs to baseline OPCC and develop comparison spreadsheet with prioritized list of items based on highest cost variance. • Participate in cost reconciliation meetings with CMAR to review variances and discuss additional cost detail and potential adjustments in cost and/or construction approach provided by CMAR. • Update and resubmit a reconciled OPCC incorporating adjustments discussed and mutually accepted by the CMAR and CITY during the reconciliation meetings. • Review GMP submitted by CMAR and advise as to how GMP compares to reconciled OPCC. • In ENGINEER's observation of work product prepared by CMAR or others working on behalf of CITY, such observation is solely for the purpose of understanding the information and work product. Consequently, ENGINEER has no duty to discover defects, deficiencies or problems that may exist in any work product that is observed. ENGINEER is not viewing such work product to evaluate, assess or change the means or methods of fabrication or construction expressed in the work product. The approaches, means or methods reflected in the work product shall remain the sole responsibility of the preparer. 4.6.3 Meetings and Administration: • Conduct one internal meeting between the cost analysis team and the design team to clarify construction scope and stated constraints. • Perform one site visit by members of the cost analysis team to observe existing conditions. • Attend one meeting with CITY to present and clarify baseline schedule and OPCC. • Attend up to two reconciliation meetings with the CITY, CMAR, and design team leads. • Attend one (1) meeting with the CITY to review how the GMP from the CMAR compares to the reconciled OPCC. • Provide one person from the cost analysis team to attend monthly project update meetings. • Conduct internal cost analysis review team coordination and quality review meetings. • In addition to the defined meetings above, make cost analysis team staff available to CITY for general coordination and consultation (up to the hours indicated in the fee estimate). City of Fort Worth, Texas Attachment A Cromwell Marine Creek Road Improvements PMO Release Date: 02.06.2015 CPN 101012 Page 4 of 12 ASSUMPTIONS Additional Construction Manaqer at Risk Services • Preconstruction ends with Construction NTP on December 12, 2023. • 28 Weekly CMAR coordination meetings (1 meeting/week, 2 hours, May — December 2023). • Baseline schedule and OPCC will be developed based on pre-90% plans provided by the design team. Construction Cost Analvsis: • Baseline schedule and OPCC will be developed based on pre-90% plans provided by the design team. Cost analysis, as outlined above, will be performed on the project. Additional separate cost analyses for individual CMAR proposed alternatives are not included in this scope. CMAR should submit cost impacts along with all proposed alternatives for consideration by the design team and CITY. Any alternatives accepted and incorporated into the final plans will be considered by the cost analysis team in the development of the reconciled OPCC. • GMP is anticipated to be received from the CMAR by September 19, 2023. • Meetings involving the CITY and CMAR will be held in -person at or near the CITY's offices. ENGINEER's lead staff will attend in -person with support staff virtual. Final Drainage Design and Analysis — N/A DELIVERABLES A. Construction Cost Analysis: Meeting Notes, Baseline CPM schedule and OPCC; Comparison spreadsheet between baseline OPCC and CMAR cost estimate; Reconciled OPCC. B. 90% construction plans and specifications. C. Final iSWM Checklist D. 100% construction plans and specifications. E. Detailed estimates of probable construction costs including summaries of bid items and quantities using the CITY's standard bid items and format. F. Original cover mylar for the signatures of authorized CITY officials. City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 5 of 12 Cromwell Marine Creek Road Improvements CPN 101012 TASK 5. BID PHASE SERVICES — N/A TASK 6. CONSTRUCTION PHASE SERVICES ENGINEER will support the construction phase of the project as follows. 6.1 Construction Support • The ENGINEER shall attend monthly construction meetings (up to 48 meetings). • After the pre -construction conference, the ENGINEER shall provide project exhibits and attend public meetings to help explain the proposed project to residents, in coordination with the CMAR and CITY. • The ENGINEER shall visit the project site at requested intervals (up to 24 site visits) as construction proceeds to observe and report on progress. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies, or omissions. The ENGINEER shall log and track all shop drawings, samples, and other submittals in Buzzsaw. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. • The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. ASSUMPTIONS Additional Construction Phase Services • Assume 2-year construction duration. • Assume 1 (one) preconstruction conference. • 48 Construction meetings are assumed (bi-weekly, 1.5 hour) • 24 Site visits are assumed (1 monthly, 1.5 hours) • 15 Submittal reviews are assumed (1.5 hour/review). • 5 RFI's are assumed (2 hours/RFI). • 3 Change Orders are assumed (3 hours/Change-Order). DELIVERABLES — N/A City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 6 of 12 Cromwell Marine Creek Road Improvements CPN 101012 TASK 7. ROW/EASEMENT SERVICES. ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 7.1. Right -of -Way Research — N/A 7.2. Right-of-Way/Easement Preparation and Submittal. • The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent and/or temporary easements required to construct the improvements. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Project Resources website. 7.3. Temporary Right of Entry Preparation and Submittal — N/A 7.4. Right -of -Way Acquisition Services Acquisition/Negotiations: Complete negotiations through Final Offer Letter and Closings for the CITY. This work includes the following: a. Set up Files: The Agent, Stateside Right of Way Services, will set up and maintain an electronic file on the property (may be referred to as parcel). Files will include copies of correspondence, completed notices and forms, title commitment, appraisal report, copies of informational documents such as Tarrant County Appraisal District print out, Secretary of State print out, and title research backup. Initial Offer Package: If needed, an appraisal will be requested and completed and the approved offer amount for that interest. This packet will be sent by certified mail, return receipt requested to the owner's current address as listed on the Tarrant County Appraisal District website. All individuals that may be affected by this project will be given an opportunity to meet and discuss the procedures to which they may be interested or by which they may be affected. c. Negotiations: In negotiating with the owners of the subject land, it is assumed that the owner will in turn negotiate with any lessees or others who may own any interest in the land or improvements and settle any lease or lease hold interests prior to closing. d. Counteroffer: During negotiations, if a property owner provides appraisal information or a counteroffer, either written or verbal, which the landowner believes is relevant to the acquisition, the Agent may forward the information to the appraisal firm for analysis. The Agent will discuss with the CITY a recommendation for review. The Agent will provide an appropriate response to the property owner based upon the CITY's decision. e. Final Offer Letter: If negotiations reach an impasse, the Agent will prepare a Final Offer Letter restating the terms of the offer and submit it to the CITY for approval. Upon written approval by the CITY, the Agent will send the Final Offer Letter to the property owner via certified mail, return receipt requested. City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 7 of 12 Cromwell Marine Creek Road Improvements CPN 101012 Title/Closing: Complete title/closing with Community National Title Company as the designated closing agent. a. Order Commitments for Title Insurance with copies of all supporting documents for items listed on Schedules A, B and C of the Title Commitment for properties to be acquired. b. Upon receipt of the Title Commitments and supporting documents, the Agent will: Review Commitment and supporting documents. 1. Vesting Deeds will be verified with ownership shown on the Commitment. 2. Secretary of State information will be researched for Corporations, LLC or other entity information. 3. Lien information and clouded or complicated title issues will be noted for: a. Long lead time issues b. Condemnation by Publication actions needed. Provide a copy of the Title Commitment and backup documents to the appraisal firm. c. Prior to acquiring any real property, the Agent will take all appropriate steps necessary so that the area being acquired is purchased with acceptable title and clear title. d. Upon receipt of properly executed conveyance and title curative documents, all originals will be submitted to the Title Company to be held in escrow until closing. e. The Title Company will provide a check request or wire transfer with the Settlement Statement as per the U.S. Department of Housing and Urban Development (HUD-1) and their contact information for the purchase price & closing costs. f. The Agent will prepare a Closing Packet for the CITY which will include an executed Memorandum of Agreement. g. The Title Company will record all conveyance documents and title curative release documents and will provide file marked copies to the Agent. The original recorded conveyance documents shall be returned to the CITY. The Title Company will provide a Title Policy for the purchase price on all fee acquisitions. ASSUMPTIONS • Condemnation Support Services: Stateside will provide condemnation support services for an hourly rate of $80 per hour for Right of Way Technician tasks (48 hours), and $110 per hour for Senior Right of Way Agent tasks (60 hours). City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 8 of 12 Cromwell Marine Creek Road Improvements CPN 101012 • Pass -Through Costs: All invoices submitted to Stateside will be a pass -through cost to the CITY. These costs may include, but are not limited to appraisal costs, closing costs, landowner incidental costs, interpreter fees, and filing fees. • The ENGINEER will update easement documents (up to 5 drawings and descriptions) to reflect design changes, including changes due to the redesign described in Task 4 (4.1.5) of this scope. • Updated easements will include drainage easements, wastewater utility easements, and temporary construction easements associated with culvert and utility construction at Bowman Roberts Rd. DELIVERABLES A. Updated ROW/Easement CAD base map and sheets. B. Eight (8) Parcel Documents. TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES. ENGINEER will provide survey support as follows. 8.1. Design Survey ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, trees (meas„Fe noriper, ide Rtif„ oyera Ganepy, and have qualified arberict identify monies of tree&)and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slopes to fit intersecting grade lines. In addition to topographical survey (topo) gathered as part of previous task orders, ENGINEER will collect topo for recent construction related to the Marine Creek Ranch and Western Ridge developments, within and immediately adjacent to the proposed ROW. Additional topo collection between the Marine Creek bridge and Marine Creek Parkway is also included. 8.4 Utility Adjustment Coordination Utility Adjustment Coordination shall include utility coordination meetings with individual utility companies, communication and coordination with utilities, and preparation of utility agreement assemblies including utility agreements, joint use agreements, and advanced funding agreements. • The Utility Coordinator shall perform utility coordination and liaison activities with involved utility owners, their consultants, and the CITY to achieve timely project notifications, formal coordination meetings, conflict analysis and resolution. External Communications. The Utility Coordinator shall coordinate all activities with the CITY and its consultants or other contractors or representatives, as authorized by the City. Also, the Utility Coordinator shall provide the CITY copies City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 9 of 12 Cromwell Marine Creek Road Improvements CPN 101012 of diaries, correspondence, and other documentation of work -related communications between the Utility Coordinator, utility owners and other outside entities when requested by the CITY. Progress Meetings. The Utility Coordinator shall implement a schedule of periodic meetings with each utility company and owner or owner's representatives for coordination purposes. Such meetings shall commence as early as possible in the design process and shall continue until completion of the project. The Utility Coordinator shall notify the CITY at least two (2) business days in advance of each meeting to allow the CITY the opportunity to participate in the meeting. The Utility Coordinator shall provide and produce meeting minutes of all meetings with said utility companies, owners or owners' representatives within seven (7) business days. The frequency of such meetings shall be appropriate to the matters under discussion with each utility owner. • The Utility Coordinator shall advise utility companies and owners of the general characteristics of the Project and provide an illustration of the project footprint for mark-up of the utility facility locations that occupy the project area. Utility Agreements for Utility Adjustments • The Utility Coordinator shall coordinate with utilities that conflict with construction or the CITY's standard requirements for utility locations and make the utility company aware of these conflicts. The Utility Coordinator shall assist the utility companies in the preparation of required agreements associated with the funding of adjustments and the occupation of CITY right of way. • Utility Agreement Assemblies: A packaged agreement consisting of: Plans on 11x17 sheets, Statement of contract work form, Affidavit form and copy of recorded easement, schedule of work and various attachments as required by the CITY. The utility should be reimbursed eligible costs incurred within their easement limits for replacement in kind. Utility Engineering • Utility Locations and Coordination. The Utility ENGINEER shall utilize all available information to identify and address potential utility conflicts. The Engineer shall handle all aspects of direct coordination with utility companies. When identifying conflicts, the ENGINEER shall utilize the latest version of the CITY's Utility Conflict management (UCM) template. The Utility ENGINEER shall reevaluate utility conflicts, adjust project designs to avoid or mitigate utility conflicts where feasible, and provide an updated utility layout and conflict list at final milestone submittal. In the time period between the 90% and 100% milestones, the Utility ENGINEER shall continue to update and maintain the utility conflict list and layout, remain in communication with the CITY to address additional information provided by utility companies, provide all necessary data including but not limited to modified proposed typical sections, modified culvert extension layouts, and modified ditch re -grading and cross -sections, incorporate additional information provided by the CITY into the project design, and provide updated layout and conflict list at the 90% and 100% milestone submittals. City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 10 of 12 Cromwell Marine Creek Road Improvements CPN 101012 ASSUMPTIONS Additional Desiqn Survev • The ENGINEER will collect additional survey at the locations described below: o Downstream of culvert outfalls for design of extended channel grading. o Curb, gutter, and concrete joint locations for the existing roundabout at Marine Creek Parkway. o Topo and surface features at the new day care center located at the northeast corner of the intersection with Bob Hanger Drive. o Topo and surface features at a new, proposed auto repair shop located on the Foxfire Management property. o Staking right-of-way/easements for property owners. o Assume 4 parcels. DELIVERABLES A. Copies of field survey data and notes signed and sealed by a licensed surveyor. B. Drawing of the project layout with dimensions and coordinate list. TASK 9. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows: 9.2 Environmental Services 9.2.1 404 Permit Revisions and Updates • ENGINEER (biologists) will modify and update the existing NWP 14 documents for re -submittal to the USACE, based on the revised construction plans. • ENGINEER will prepare a revised Preliminary Jurisdictional Determination (PJD) report to be included with the NWP 14 submittal based on the revised construction plans. 9.2.2 Tree Survey Revision and Updates for 404 Permit • The ENGINEER will conduct a physical tree inventory of all trees 6" in caliper or larger within the revised limits of disturbance. A tag with a unique identification number will be affixed to each tree inventoried. Additionally, species, trunk diameter, and conditions will be recorded using a Trimble GPS. This updated data will be processed and imported into CAD/GIS for planning purposes. This work is in addition to Tasks 4.1.5 for 404 permitting Urban Forestry services. 9.2.3 Categorical Exclusion for LOSA • The ENGINEER will prepare a state -level Categorical Exclusion (CATEX), Notice of Intent (NOI), and Environmental Permits, Issues and Commitments (EPIC) and Stormwater Pollution Prevention (SW3P) in accordance with LOSA requirements to obtain coverage under the TPDES permit. City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 11 of 12 Cromwell Marine Creek Road Improvements CPN 101012 ASSUMPTIONS - N/A DELIVERABLES A. Revise 404 Permit B. Categorical Exclusion, EPIC, NOI, and SW3P TASK 10. QUALITY CONTROL/QUALITY ASSURANCE. — N/A City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Cromwell Marine Creek Road Improvements Page 12 of 12 CPN 101012 LOE SPREADSHEET Cromwell Marine Creek Road Improvements CPN 101012 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Cromwell -Marine Creek Road City Project No. 101012 8/16/2023 Labor(hours) Project Construction Senior Project Project Task No. Activity Description Project Manager/ Project Senior Cost Cost Senior Engineer/ Sr Sr Tech EIT Controls Admin Director Cost Manager Engineer Estimator Estimator Schedular Scheduler Designer Specialist Analvsis 2023 Rates $299.00 $282.00 $277.00 $224.00 $241.00 $204.00 $222.00 $189.00 $182.00 $134.00 $149.00 $133.00 $89.00 1.0 Project Management 0 56 0 6 0 0 0 20 0 0 12 72 6 1.1 Manaainq the Team 1.1.1 Team/Resource Management, Direct Design Team Activities, Communicate 1.1.2 QA/QC (Concept (30%), Preliminary (60%), Final (90 %-100 %) Ref Sect 10.2 1.2 Communications and Reporting Bi-weekly project update meeting w/City (end Aug 2023) -8 Mtgs 8 8 Conduct Bi-Weekly Design Team Mtgs (end July 2023) - 6 Mtgs 6 6 6 12 Conduct QC/QA Review Meeting (Ref Sect 10.2) Prepare (24) Monthly Invoices 24 48 Prepare Monthly MBE/SBE Reports (24 monthly updates) 12 24 Coordinate with permitting authorities. 6 6 6 _ 2.0 •Conceptual Design (30 Percent) - N/A 0 0 0 0 0 0 0 0 0 0 0 0 0 3.0 Preliminary Design (60 Percent) - N/A 0 0 0 0 0 0 0 0 0 0 0 0 0 4.0 Final (90%) Plans and Specifications 28 191 190 98 154 74 42 156 0 110 0 840 4.1 Final Draft (90%) Plans and Specifications 4.1.5 Drainage Design Plans and Details (Ref 4.5.2) 4.2 Final (100%) Plans and Specifications - N/A 4.3 Project Decision Logs (90%and 100%) - N/A 4.4 Construction Estimates (90%and 100%) - N/A 4.5 Construction Manager at Risk Engineering Services 4.5.14dditional Pre -Construction Services CMAR Coordination Meetings 8 56 16 56 4.5.2 Modify Traffic Control Plans in conjunction with input from CMAR. 32 68 60 110 Modify roadway, bridge, illumination, and drainage plans based on CMAR constructability review. Project Cost Construction Senior Senior Cost Senior 4.6 Construction Cost Analysis Project Cost Scheduler Admin Director Analysis Manager Engineer Estimator Estimator Schedular 4.6.111113aseline Schedule and Cost Design review 4 16 4 Quantity take -off 6 34 26 4 Construction sequencing and schedule impacts 1 2 50 40 Cost opinion 1 2 6 16 16 20 4 4.6.2 CMAR Cost Review and Reconciliation Cost comparison 1 2 16 16 4 Reconciliation meeting preparation 1 4 8 8 4 Update OPCC - quantity updates 4 26 20 4 Update OPCC - cost updates 1 2 4 12 12 4 GMP review and comparison 1 1 12 8 4.6.3 Meetings & Administration Internal cost analysis and design team meeting 4 2 2 2 2 Site visit 8 8 2 4 Baseline presentation/discussion meetings 4 12 6 4 4 Reconciliation meetings 4 24 12 12 8 4 4 GMP review meeting 2 8 4 4 8 2 Cost analysis team representative at monthly project meetings 4 4 Internal cost analysis team coordination, quality review meetings, 2 16 16 8 8 General client coordination and consultation 2 10 16 12 4.7 Final Design Drawings and Specifications Submittal - N/A Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Cromwell -Marine Creek Road City Project No. 101012 8/16/2023 Labor (hours) Project Construction Senior Project Project Task No. Activity Description Project Manager/ Project Senior Cost Cost Senior Engineerl Sr Sr Tech EIT Controls Admin Director Cost Manager Engineer Estimator Estimator Schedular Scheduler Designer Specialist Analvsis 2023 Rates $299.00 $282.00 $277.00 $224.00 $241.00 $204.00 $222.00 $189.00 $182.00 $134.00 $149.00 $133.00 $89.00 5.0 5.1 Bid Phase - N/A Bid Support 0 0 0 0 0 0 0 0 0 0 0 0 0 6.0 Construction Phase Services 0 6.1 Construction Support 6.1.1 Attend Preconstruction Conference - N/A 6.1.E i .ttend Public Meetinq Average of 2024 and 2025 Rates $320.23 4 0 0 0 0 0 4 0 0 0 0 4 4 $302.02 $296.67 $248.07 $258.11 $221.65 $237.76 4 $208.20 $202.55 $147.68 $161.89 $144.50 4 $96.70 Construction Phase Services 2024 - 2025 0 112 0 87 0 0 0 205 0 0 60 0 34 6.1.3 Site Visits & Construction Meetings (24 Site Visits & 48 Mtgs) 108 108 Bridge Construction Phase Support 40 40 60 6.1.6 Submittal Review (Assume 15) 24 30 30 6.1.7 Request for Information/Change Order Review (5 RFI's & 3 Change Orders) 19 19 6.1.8 Final Walk Through and Punch List 4 4 8 4 6.2 Record Drawings - N/A 7.0 ROW/Easement Services 0 0 0 0 0 0 0 0 0 0 0 0 0 7.1 Right -of -Way Research - N/A 7.2 Right -of -Way Documents (Est. 0 ROW takes, 5 easements) 7.3 Temporary Right of Entry Submittal/Letters - N/A 7.4 Right -of -Way Acquisitions Services: Negations, Condemnation Support, Expenses, and Appraisals 8.0 Survey Services 0 0 0 0 0 0 0 0 0 0 0 0 0 8.1 Design Survey 8.2 Tree Survey - See 9.2.2. 8.2 Temporary Right of Entry Submittal - N/A 8.3 Subsurface Utility Engineering (QL-A, B, C, & D) - N/A 8.4 Utility Adjustment Coordination 8.4.1 Project Communication 8.4.2 Prepare and Update Utility Conflict Matrix 8.4.3 Prepare and Update Utility Alignments 8.4.4 Prepare and Conduct Utility coordination Meetings 8.4.5 Status Reports and Utility Schedules 8.4.6 Review Utility Adjustments and Plans/Assist with Agreements & Reimbursements 8.5 Construction Survev (Control & Staking) - N/A Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Cromwell -Marine Creek Road City Project No. 101012 8/16/2023 Labor (hours) Project Construction Senior Project Project Activity Description Project Manager/ Senior Cost Senior Sr Task No. Director Cost project Manager Engineer Cost Estimator Estimator Scheduler Engineerl Scheduler Designer Sr Tech EIT Controls Specialist Admin Analysis 2023 Rates $299.00 $282.00 $277.00 $224.00 $241.00 $204.00 $222.00 $189.00 $182.00 $134.00 $149.00 $133.00 $89.00 9.0 Permitting 4 32 0 50 0 0 0 100 0 0 70 0 0 9.2 Environmental Services 9.2.1 Waters of the US (404) Permitting Revision/Update 9.2.2 Tree Survey Update 9.2.3 Prepare State level CatEx, SW3P, NOI, and EPIC for LOSA 4 32 50 100 70 10 IQUALITY CONTROL/QUALITY ASSURANCE - N/A 0 0 0 0 0 0 0 0 0 0 0 0 0 32.00 395.00 190.00 241.00 154.00 74.00 42.00 1 485.00 0.00 110.00 142.00 80.00 84.00 Totals City of Fort Worth, Texas Mayor and Council Communication DATE: 10/17/23 M&C FILE NUMBER: M&C 23-0873 LOG NAME: 202023 CROMWELL MARINE CREEK ROAD AMENDMENT 6 SUBJECT (CD 2 and CD 7) Authorize Execution of Amendment No. 6 to City Secretary 49556, an Engineering Services Agreement with Burns & McDonnell, Inc., to Increase the Contract Amount by $909,617.00 for a Revised Contract Amount of $4,194,789.01 for the Cromwell Marine Creek Road Improvements Project RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 6 to City Secretary Contract 49556, an Engineering Services Agreement with Burns & McDonnell, Inc., to increase the contract amount by $909,617.00 for a revised contract amount of $4,194,789.01 for the Cromwell Marine Creek Road Improvements project (City Project No. 101012). DISCUSSION: On June 2, 2020, under Mayor & Council Communication (M&C) 20-0361, City Council revised the scope of the Cromwell Marine Creek Road project to provide for the expansion of the roadway right-of-way from Boat Club Road to Cromwell Marine Creek Boulevard. City staff is requesting the approval of Amendment No. 6 of $909,617.00 for the additional services required to complete the construction phase services and coordinate with the Construction Manager at Risk (CMAR). Burns & McDonnell, along with sub -consultants Peloton (now known as Westwood Professional Services, Inc. d/b/a Peloton Land Solutions, a Westwood company), and The Rios Group, have been meeting with the City and the CMAR bi- weekly to coordinate the completion of the construction plans. The Rios Group has been assisting the City with monthly meetings with the franchise utility companies to coordinate the relocation of these services. Peloton has redesigned stormwater infrastructure as directed by the CMAR. These changes will save construction costs, expedite the schedule, and provide better traffic control during construction. Additional meetings and coordination are required to meet the construction schedule. The value engineering of this project also contributed to the amount of time these consultants have spent evaluating the alternatives to decrease the project's overall cost. The additional services for Stateside Right of Way Services are to compensate the subconsultant for additional easements needed due to the change of alignment of a major drainage structure. Stateside and Burns & McDonnell have been meeting with the City on a monthly basis to update staff on the progress. Stateside has had extra meetings with City staff and property owners to expedite the closing of the documents. The following table summarizes the current funding for the Cromwell Marine Creek Road project. Fund I34018-2018 Bond Program I34027-2022 Bond Program I30108-Transportation Impact Fee Cap, 130106-Intergovernmentatl Contribution 34017-TaxNote 2017 Existing Funding Additional Funding Project Total $8,860,000.00 $10,970,000.00 $2,730,000.00 $13,910,000.00 $500,000.00 39008-Trans Impact Fee Cap Legacy 1 $270,000.00 Project Total $37,240,000.00 $0.00 $8,860,000.00 $0.00 $10,970,000.00 $0.00 $2,730,000.00 $0.00 $13,910,000.00 $0.00 $500,000.00 $0.00 $270,000.00 $0.00 $37,240,000.00 The following table summarizes previous contract action and amendments: Contract Original Contract City Secretary No. (CSN) 49556 M&C C-28288 8/17/2017 Amendment No. 1 CSN 49556-A1 M&C C- 28764 8/1/2018 Amendment No. 2 CSN 49556-A2 M&C 20- 0361 6/4/2020 Amount Justification $400,000.00 Original contract to Plans Specifications & Estimate (PS&E) for 2 roundabouts $1,500,000.00 Additional funds to complete PS&E for 2 roundabouts $790,954.41 Project scope change for PS&E of approx. 2 miles of roadway widening Amendment No. 3 CSN 49556-A3 M&C 22- 0099 2/8/2022 $311,248.00 Added services for additional traffic signal analysis/warrant, additional retaining walls, SUE and change delivery method to CMAR Amendment No. 4 CSN 49556-A4 M&C 22- $259,965.00 Add right-of-way acquisition services and additional services for CMAR 0536 6/28/2022 contract documents development i Amendment No. 5 CSN 49556- $23,004.60 Add additional pavement cores of existing asphalt pavement to determine A5 Administratively approved actual quantity of removal Amendment No. 6 $909,617.00 Above Total $4,194,789.01 1 Funding is budgeted in the Transportation Impact Fee Cap Fund for the purpose of funding the Cromwell -Marine Creek project, as appropriated. M/WBE Office: Burns & McDonnell Engineering Company, Inc. is in compliance with the City's Business Equity Ordinance by committing to 19% Business Equity participation on this project. The City's Business Equity goal on this project is 18%. This project is located in COUNCIL DISTRICT 2 and 7. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Transportation Impact Fee Cap Fund for the Cromwell - Marine Creek project to support the approval of the above recommendation and execution of the amendment. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Lauren Prieur 6035 Additional Information Contact: Monty Hall 8662 JUSTIFICATION OF CONTRACT CHANGES CPN: 101012 Project Name: Cromwell Marine Creek Road Widening Improvements Consultant: Burns & McDonnell Contract Contract Change Total to Date Justification CSN 49556 $400,000.00 Original contract to PS&E for 2 roundabouts M&C C-28288 8/17/2017 Amendment No. 1 CSN 49556-A1 $ 1,500,000.00 $ 1,900,000.00 Additional funds to complete PS&E for 2 roundabouts M&C C-28764 8/1/2018 Amendment No. 2 CSN 49556-A2 $ 790,954.41 $ 2,690,954.41 Project scope change for PS&E of approx. 2 miles of M&C 20-0361 6/4/2020 roadway widening. Amendment No. 3 CSN 49556-A3 $ 311,248.00 $ 3,002,202.41 Added services for additional traffic signal M&C 22-0099 2/8/2022 analysis/warrant, additional retaining walls, SUE and change delivery method to CMAR. Amendment No. 4 CSN 49556-A4 $ 259,965.00 $ 3,262,167.41 M&C 22-0536 6/28/2022 Add right-of-way acquisition services and additional services for CMAR contract documents development. Amendment No. 5 CSN 49556-A5 $ 23,004.60 $ 3,285,172.01 Add additional pavement cores of existing asphalt Administratively authorized 7/31/2023 pavement to determine actual quantity of removal. Amendment No. 6 CSN 49556-A6 $ 909,617.00 $ 4,194,789.01 Additional services required for the completion of the M&C 23-0873 10/17/2023 construction phase services and coordination with the Construction Manager at Risk FORTWORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Cromwell Marine Creek Road - Professional Services Agreement Amendment No. 6 M&C: 23-0873 CPN: 101012 CSO: 49556 DOC#: Date: To: Name Department Initials Date Out 1. Wendi Hedlund TPW — review -0- Nov 8, 2023 2. Alejandra Ayala TPW - review �4,1 Nov 8, 2023 3. Raul Lopez TPW — review e,�z Nov 10, 2023 4. Lissette Acevedo TPW — review G�v Nov 10, 2023 5. Patricia Wadsack TPW — review � Nov 13, 2023 7. Lauren Prieur TPW — Signature � Nov 13, 2023 8. Doug Black Legal - signature Nov 15, 2023 9. William Johnson CMO - signature Nov 16, 2023 10. Jannette Goodall CSO - signature -115 Nov 16, 2023 11. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNTURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps NEEDS TO BE NOTARIZED: ❑ Yes X No RUSH: ❑ Yes X No SAME DAY: ❑ Yes ❑ No NEXT DAY: ❑ Yes ❑ No ROUTING TO CSO: X Yes ❑ No Action Required: ❑ As Requested ❑ Attach Signature, Initial and Notary Tabs ❑ For Your Information X Signature/Routing and or Recording CAIJM&C ❑ Comment ❑ File LtJ Justification Form Return To: TPWContracts(afortworthtexas. gov at ext. 7233 for pick up when completed. Aleiandra.Avala(afortworthtexas.gov email executed document when completed.