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HomeMy WebLinkAboutContract 58274-A2CSC No. 58274-A2 AMENDMENT No.2 TO CITY SECRETARY CONTRACT No. 58274 WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn and Associates, Inc., (ENGINEER) made and entered into City Secretary Contract No. 58274, (the CONTRACT) which was authorized by M&C 22-0779 on the 27th day of September, 2022 in the amount of $136,836.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $12,640.00 which was administratively authorized authorized on March 28, 2023; and WHEREAS, the CONTRACT involves engineering services for the following project: Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr., CPN 104218; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $9,255.00. (See Attached Funding Breakdown Sheet, Page -4-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $158,731.00. OFFICIAL RECORD 3. CITY SECRETARY FT. WORTH, TX All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's City of Fort Worth, Texas Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. Prof Services Agreement Amendment Template CPN 104218 Revision Date: November 23, 2021 Page 1 of 4 designated Assistant City Manager. APPROVED: City of Fort Worth William Johnson (N v 16,202311:02 CST) William M. Johnson Assistant City Manager DATE: Nov 16, 2023 APPROVAL RECOMMENDED: ENGINEER Kimley-Horn and Associates, F Scott R. Arnold Vice President DATE: October 12, 2023 _A Lauren Prieur (Nov 13, 202310:36 CST) Lauren L. Prieur, P.E. Director, Transportation and Public Works Department Contract Compliance Manager: Inc. By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. David J. Kastendick, P.E. Project Manager City of Fort Worth, Texas Design of Sidewalk Improvements at Campus Dr, and F. Seminary Dr. Prof Services Agreement Amendment Template CPN 104218 Revision Date: November 23, 2021 Page 2 of 4 APPROVED AS TO FORM AND LEGALITY: 4)� Mack (Nov 15, 2023 13:34 CST) Douglas W. Black Sr. Assistant City Attorney ATTEST: Jannette Goodall City Secretary �.DggU�Q� oofOR o'00' �o Pve o osd Cad 0 000 oo*�d a Q� nEaA5�pp M&C: N/A Date: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Design of Sidewalk Improvements at Campus Dr, and E. Seminary Dr. Prof Services Agreement Amendment Template CPN 104218 Revision Date: November 23, 2021 Page 3 of 4 FUNDING BREAKDOWN SHEET City Secretary No. 58274 Amendment No. 2 Department Fund -Account -Center Amount TPW 34018-0200431-5330500-104218-003830-9999-18010201 $9, 255. 00 Total: $9,255.00 City of Fort Worth, Texas Design of Sidewalk Improvements at Campus Dr. and F. Seminary Dr. Prof Services Agreement Amendment Template CPN 104218 Revision Date: November 23, 2021 Page 4 of 4 Kimley»)Horn October 12, 2023 David J. Kastendick, P.E. City of Fort Worth 200 Texas Street Fort Worth, Texas 76102 Re: CSN 58274 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 Amendment 2 Dear Iskal: Page 1 Kimley-Horn and Associates, Inc. ("ENGINEER") is pleased to submit this amendment letter proposal to the City of Fort Worth ("CITY") for providing additional services consisting of bid phase services for a new unit price paving construction contract. Scope of Services ENGINEER will provide the services specifically set forth in the attached Attachment A. Schedule ENGINEER will provide our services within a mutually agreed upon timeframe. Compensation Refer to the attached Attachment B for the Compensation. We appreciate the opportunity to provide these services to you. Please contact me if you have any questions. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. By: Scott R. Arnold, P.E. Vice President FORT WORTH. ATTACHMENT "A" Scope for Enaineerina Desian Related Services for Desiqn of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. Amendment 2 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective of this project is to split the previously prepared Project Manual into two (2) separate Project Manuals and support the CITY in bidding phase services for two (2) new unit price construction contract for sidewalk and paving improvements. WORK TO BE PERFORMED Task 1. Bidding Phase Services City of Fort Worth, Texas Page 1 of 3 Attachment A Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. PMO Release Date: 07.23.2012 CPN 104218 Page 1 of 3 FORT WORTH. TASK 1. BIDDING PHASE SERVICES. ENGINEER will support the bid phase of the project as follows. 1.1. Bidding Phase Services • The ENGINEER will attend a kick-off meeting with the CITY to determine how to split up proposed bid items between the two (2) Project Manuals. • The ENGINEER will review and revise the bid item listings used in the previous unit price construction contract based on discussions with CITY during the kick-off meeting. • The ENGINEER will revise the previously prepared Project Manual to split into two (2) separate Project Manuals using the CITY's latest specifications. • The ENGINEER will incorporate CITY comments and finalize the two (2) Project Manuals. • The ENGINEER will upload the final Project Manuals to BIM. • The ENGINEER will maintain the plan holder's list on BIM. • The ENGINEER will attend two (2) prebid conferences in support of the CITY. • The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders' questions and requests and the response thereto. The log shall be housed and maintained in the project's Buzzsaw folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidder's questions and requests, in the form of addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to all plan holders. • Attend two (2) bid openings in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. • Incorporate all addenda into the contract documents and issue conformed sets. • Prepare monthly invoices and project status reports. City of Fort Worth, Texas Page 2 of 3 Attachment A Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. PMO Release Date: 02.06.2015 CPN 104218 Page 2 of 3 FORT WORTH. ASSUMPTIONS • Each project will be bid only once and awarded to one contractor. • Project Manuals will not be printed and made available for purchase by plan holders and/or given to plan viewing rooms. • Project duration is anticipated to be three (3) months. • Preparation of new specifications is not included in this scope. DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award D. Project Manuals (conformed) City of Fort Worth, Texas Page 3 of 3 Attachment A Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. PMO Release Date: 02.06.2015 CPN 104218 Page 3 of 3 ATTACHMENT B COMPENSATION Design Services for Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. City Project No. 104218 — Amendment 2 Time and Materials with Rate Schedule Project Compensation A. The ENGINEER shall be compensated in an hourly amount not -to- exceed $9,255.00 for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Cateaory Rate for the ENGINEER's team member performing the work. Labor Cateaory Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category Rate ($/hour) Senior Project Manager $280 Senior Professional $260 Project Manager $220 Professional $185 Analyst III $165 Analyst II $155 Analyst 1 $150 Business Support $120 Administrative $105 1 ntern $90 ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 4 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 AM ATTACHMENT B COMPENSATION ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 4 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 AM ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Prime Consultant Kimley-Horn and Bidding Phase Services Associates, Inc. Proposed MBE/SBE Sub -Consultants Non-MBE/SBE Consultants Project Number & Name Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. (City Project No. 104218) — Amendment 2 City MBE/SBE Goal = 13% City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 3 of 4 TOTAL Total Fee $9,255.00 Fee Amount $9,255.00 I 100% $9,255.00 100% MBE/SBE Fee MBE/SBE $0 0% Consultant Committed Goal = 13% Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 AM Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. City Project No. 104218 -Amendment 2 (Unit Price Construction Contract 2 versions) Labor (hours) Expense Task No. Task Description Senior Project Manager/Project Director Senior Professional Professional / Project Analyst III / �Analyst II / EllAnalyst I /EIT Senior Project Manager Project EIT III I Atlmin Engineer Engineer Total Labor Cost Subconsultant Travel Total Expense Fees Cost Task Sub Total Rate $280 $260 $220 $185 $150 $140 $135 $105 SBE I Non-SBE 1.0 Bidding Phase Services 7 ol 01 191 01 271 01 0 $9,255 $0 $0 $0 $0 $0 $9,255 $280 $0 $28C 1.1 Kick-off Meeting with City 1 $1,020 $0 $1,02C 1.2 Review and Revise Bid Items 1 4 $1,770 $0 $1,77C 1.3 Split Current Manual into 2 Project Manuals 1 2 8 $1,025 $0 $1,025 1.4 Address City Comments 1 1 4 $140 $0 $14C 1.5 Upload Documents to BIM 1 $465 $0 $465 1.6 Maintain Plan Holder List (2 each) 1 2 $740 $0 $74C 1.7 Prepare for and Attend Prebid Conference (2 each) 4 $1,210 $0 $1,21C 1.8 Issue Addenda (2 each) 1 2 4 $370 $0 $37C 1.9 Attend Bid Opening (2 each) 2 $745 $0 $745 1.10 Prepare Bid Tabulation (1 additional) 1 1 2 1.11 Prepare Conformed Project Manuals for Execution (1 additional) 1 2 6 $1,490 $0 $1,49C Totals 7 0 0 19 0 27 0 0 $9.2. Sol Sol SO $0 Sol S9.25: Project Summary (o6(Hours 53 Total Labor $9,255 Total Expense $0 MBE/SBE Subconsultan $0 Non-MBE/SBE Subconsultan $0 10% Sub Markup $0 MBE/SBE Participation 0.0% Total Project Cost $9,255 City of Fort Worth, Texas Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. Attachment B - Level of Effort Supplement CPN 104218 PMO Official Release Date: 8.09.2012 1 oft FORT WDRTH,, Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Campus Dr & E Seminary Dr Sidewalk Amend 2 M&C: N/A CPN: 104218 CSO: DOC#: Date: To: Name Department Initials Date Out 1. David Kastendick-Signature TPW D9x- Nov 8, 2023 2. Chad Allen -Review TPW 401 Nov 9, 2023 3. Lissette Acevedo -Review TPW C�v Nov 9, 2023 4. Patricia Wadsack-Review TPW PLW `w Nov 13, 2023 5. Lauren Prieur- Signature TPW ALLPFNov 13, 2023 6. Doug Black -Signature Legal dwb'YWbNov 15, 2023 7. William Johnson -Signature CMO W Nov 16, 2023 8. Jannette Goodall CSO ,SGTsa Nov 16, 2023 9• TPW Contracts TPW NOTE: Already signed by the consultant CC: Michelle McCullough, TPW BSPAP Recon Team, TPW Records Room, DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: Please notify TPWContracts(&,fortworthtexas.tiov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you!