Loading...
HomeMy WebLinkAboutContract 60482CSC No. 60482 Texas Workforce Commission Child Care Local Match Contribution Agreement Please enter Contributor and Local Workforce Development Board (Board) information, including the local workforce development area(s) (workforce area) and the amount of pledged local funds. Name of Contributor: City of Fort Worth — Afterschool Program Board Legal Entity Name: Tarrant County Workforce Development Board Workforce Area: Tarrant County Donation Amount: $-0- Transfer Amount: $-0- Certification of Expenditures Amount: $1,400,000 The contributor identified above pledges the local funds as indicated in order for the Texas Workforce Commission (TWC) to draw down additional federal funds. Both the local and matched federal funds will be used for the provision of allowable child care services or activities in the workforce area(s) listed above or within the state if indicated through this agreement. All parties understand and agree that: • the appropriate Federal Medical Assistance Percentage for Texas will be used to determine the amount of federal funds matched as a result of this local contribution, and • this agreement is contingent upon acceptance of this agreement in an open meeting by a majority of TWC's three - member Commission. The individual signing this agreement on behalf of the contributor or the Board hereby warrants that he or she has been fully authorized to execute this agreement on behalf of his or her organization; and validly and legally bind his or her organization to all the terms, performances, and provisions of this agreement. For the faithful performance of this agreement as delineated, the parties below affix their signatures and bind their agencies effective October 1, 2023 Contributor Signature: Printed Name: Fernando Costa Title: Assistant City Manager r >� Board Signature: L& I Printed Name: Judy McDonald Title: Executive Director , and continuing through September 30, 2024 Date: E-mail (optional): E-mail (optional): Date: Nov 10, 2023 OFFICIAL RECORD CITY SECRETARY Page 1 1 FT. WORTH, TX Child Care Local Match Contributor Agreement Aug. 2021 Legal Authority In the State of Texas, TWC is designated as the lead agency for the administration of Child Care and Development Fund (CCDF) funds available under Title VI of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (42 United States Code § 9801 etseq.). Pursuant to federal regulations (45 Code of Federal Regulations (C.F.R.) Parts 98 and 99), TWC is the CCDF lead agency for Texas and the entity designated to accept donated funds from any private entity, or transferred funds from any public entity, or certifications of expenditures from public entities that may be used as match for available federal funds. As such, the terms of this agreement are contingent upon the certification of private donations (if applicable) by TWC, and the final acceptance of this agreement in an open meeting by a majority of TWC's three -member Commission. For contributions from a private entity to TWC, the contributor, by executing this agreement, certifies that pursuant to Labor Code § 301,021(b)—(d) and Texas Government Code § 575.005: • the contributor is not party to an administrative proceeding before the Commission. - Under Texas Government Code §575.005, "administrative proceeding" means a "contested case" as defined by Texas Government Code § 2001.003(1), that is, "a proceeding, including a ratemaking or licensing proceeding, in which the legal rights, duties, or privileges of a party are to be determined by a state agency after an opportunity for adjudicative hearing." - Before accepting this agreement, TWC will verify whether the private entity contributor is party to an administrative proceeding before the Commission. If the private entity contributor is, or becomes a party to, an administrative proceeding before the Commission before the Commission's acceptance of this agreement, Texas Labor Code § 301.021(b) and Texas Government Code § 575.005 prohibit the Commission from accepting this agreement until the 30th calendar day after the date that the decision in the proceeding becomes final under Texas Government Code § 2001.144. • If the contributor is a for -profit entity, the contributor does not currently: - have a contract with TWC for services or products of a value of fifty thousand dollars ($50,000) or greater; or - have a bid in response to a request for proposal for such contract before TWC. This condition does not apply to a contract or bid that relates only to providing child care services. Upon execution of this agreement, if it is for the contribution of privately donated funds from a for -profit entity, the contributor understands that pursuant to Texas Labor Code § 301.021(d), the contributor shall not enter into a contract with TWC or submit a bid in response to a request for proposal issued by TWC before the first anniversary of the date on which TWC accepted a donation from the contributor, unless the contract or bid relates only to providing child care services. For contributions from a private entity to a Board, consistent with Labor Code § 301.021(b)—(d) and Texas Government Code § 575.005: the contributor is not party to a Board -level complaint or appeal pursuant to 40 Texas Administrative Code, Chapter 823, Subchapter B. - Before accepting this agreement, the Board will verify whether the private entity contributor is party to a Board - level complaint or appeal. If the private entity contributor is, or becomes a party to, a Board -level complaint or appeal before the Commission's acceptance of this agreement, the Commission will not accept this agreement until the 30th calendar day after the date that the decision in the proceeding becomes final under Chapter 823. • If the contributor is a for -profit entity, the contributor does not currently: Child Care Local Match Contributor Agreement Aug. 2021 Page 12 - have a contract with the Board for services or products of a value of fifty thousand dollars ($50,000) or greater; or - have a bid in response to a request for proposal for such contract before the Board. This condition does not apply to a contract or bid that relates only to providing child care services. • Upon execution of this agreement, if it is for the contribution of privately donated funds from a for -profit entity, the contributor understands that consistent with Texas Labor Code § 301.021(d), the contributor shall not enter into a contract with the Board or submit a bid in response to a request for proposal issued by the Board before the first anniversary of the date on which the Board accepted a donation from the contributor unless the contract or bid relates only to providing child care services. The contributor agrees as follows: • To remit to TWC the pledged local share in accordance with the contributions schedules and payment plans specified in the local agreement. • For public transfers of funds and private donations made to TWC, checks remitted by the contributor must be made payable to the "Texas Workforce Commission" and submitted to TWC. • For private donations made to the Board, the contributor must remit the donation to the Board. • To keep and make available to TWC or the Board upon request, records adequate to show that the contributed funds put forth in this agreement are eligible for matching purposes. The records shall be retained and made accessible for the longer of: - the period specified by the Board's record retention policies for such records, - seven (7) years after the end date of this agreement, or - until the completion and resolution of all issues that arise from any litigation, claim, negotiation, audit, or other action that began during and was ongoing as of the end of the normal retention period. • When certifying expenditures of public funds as the local match, to provide the Board and TWC with a statement that certifies the expenditures and includes information detailing services delivered and expenditures in the format and within the time frames prescribed by the Board. • When certifying expenditures of public funds as the local match, to report to TWC no later than the 14th month of the grant certifications consistent with the contributions schedules and payment plans specified in the local agreement. • To certify that the expenditures used as child care match are eligible for federal match and were not used to match other federal funds. • Donations from private entities: - are donated without any restriction that would require their use for a specific individual, organization, facility, or institution; - do not revert to the donor's facility or use; - are not used to match other federal funds; - shall be certified both by the donor and by TWC; - shall be subject to the audit requirements in 45 C.F.R. § 98.65; and - shall be subject to federal reporting; entities shall provide the Board and TWC, on request, data needed for federal reporting purposes. Child Care Local Match Contributor Agreement Aug. 2021 Page 3 The Board agrees as follows: To use the funds donated or transferred by the contributor, and the resulting federal funds for child care services consistent with the intent of this agreement and in accordance with applicable local, state, and federal laws and regulations. • To ensure that certified public expenditures (if applicable): - represent expenditures eligible for federal match; - were not used to match other federal funds; - were not federal funds unless authorized by federal law to be used to match other federal funds; and - do not represent expenditures for public prekindergarten programs as referenced in 45 C.F.R. § 98.55(h). • To ensure that donations from private entities: - are donated without any restriction that would require their use for a specific individual, organization, facility, or institution; - do not revert to the donor's facility or use; - are not used to match other federal funds; - shall be certified both by the donor and by TWC; - shall be subject to the audit requirements in 45 C.F.R. § 98.65; and - shall be subject to federal reporting (Entities shall provide the Board and TWC, upon request, data needed for federal reporting purposes.). • To inform the contributor of the time frames and procedures for remitting payment of pledged funds or submitting reports delineating certification of expenditures during the contribution period. The Board and the Contributor agree as follows: • That performance under this agreement is contingent upon the certification of private donations (if applicable) and the final acceptance of this agreement in an open meeting by a majority of TWC's three -member Commission. • "Child Care Local Match Contribution Information" is incorporated by reference. • To comply with federal regulations in 45 C.F.R. § 98.55, relating to matching fund requirements, and 45 C.F.R. § 98.56, relating to restrictions on the use of funds. • To submit a certification of expenditures report, certifying that the child care —related expenditures were incurred according to regulations and policies to draw down such federal matching funds, and have not already been used as match for any other federal matching program. • Other agreed -upon local operating plans and procedures used to implement and carry out the terms and intent of this agreement must comply with Board policies and procedures. • This agreement for the contributor to provide matching funds is contingent upon the availability and amount of unmatched federal CCDF appropriations. If such funds are otherwise unavailable or reduced, written notice of termination, payment suspension, or funding reduction will be given by any party. • These terms and conditions may be amended by written agreement of all parties at any time before the current agreement end date, as indicated on page one of this agreement, contingent upon acceptance of the amended terms and conditions by all parties. Child Care Local Match Contributor Agreement Aug. 2021 Page 14 • If federal, state, or local laws, or other requirements are amended or judicially interpreted so as to render continued fulfillment of this agreement, on the part of any of the parties, substantially unreasonable or impossible, and if the parties should be unable to agree upon any amendment that would therefore be needed to enable the substantial continuation of the services contemplated herein, the parties shall be discharged from any further obligations created under the terms of this agreement, except for the equitable settlement of the respective accrued interests or obligations incurred up to the date of termination. • This agreement may be terminated by any party, for any reason, upon written notification to the other parties of at least thirty (30) days in advance of such termination. Such written notification will be sent to the contributor's address as specified in the Child Care Local Match Contributor Information section in this agreement. Complete the section below regarding the Board. Board Legal Entity Name Tarrant County Workforce Development Board Street Address: 1320 S. University, Suite 600 City: Fort Worth State: TX Board Staff Contact Name: Tiffany Clayton Phone: 817.804.4389 Board Staff Contact E-mail Address: tiffany.clayton@workforcesolutions.net Complete the section below regarding the Child Care Local Match Contributor. Contributor Name: City of Fort Worth — Afterschool Program Street Address: 200 Texas Street City: Fort Worth State: TX Type of Entity: Public Name of Fiscal Agent (if applicable): Zip Code: 76107 Fax: Zip Code: 76102 Vendor ID Number or Federal Employer ID Number of Contributor or Contributor's Fiscal Agent: 1760005286001 Contributor Contact Name: Elizabeth Garza Phone: 817,392.5571 Fax: Contributor Contact E-mail Address: elizabeth.garcia@fortworthtexas.gov Child Care Local Match Contributor Agreement Aug. 2021 Page 15 Originating Agreement Information Please fill out the information below regarding the type of contribution and pledged local match amount. Type ufContribution: ODonation (Private Entity 0 Transfer (Public Entity) 0 Certification (Public Entity) Pledged Local Match Amount: $1/400000 Amounts secured inexcess ofthe pledged local match amount, ifany, are herein included inthis agreement and approved for use in accordance with this agreement, including use for statewide match purposes,if agreed in this agreement The contributor voluntarily agrees and allows that any local contributions secured in excess of the amount needed to draw down the federal match amount allocated to the workforce area []Yey 0Nm may beused for statewide match purposes. Program Number: 03090008 The contributor voluntarily agrees and allows that any certifications nfexpenditures and donations over the pledged amount will be aggregated and obligated at the state level. The [] Yes &Q No excess amounts will be applied to the local leverage amounts that all workforce areas are required tosecure toaccess federal matching funds allocated among all workforce areas. Did a Board Member assist in securing this local match agreement? [] Yes 0 No If yes, Name of Board Member: How did the Board Member assist? Child Care Local Match Contributor Agreement Aug. D021 Page|6 Use of funds description for cash contributions: The description below addresses the Board's planned use of local and federal funds resulting from donation and transfer of funds agreements. Use of funds must be in compliance with the state's CCDF State Plan in effect for the contract period. No restrictions can be placed on use of funds by contributor. ❑ Direct Child Care The funds will be used for: direct child care services; • for eligible children and families meeting TWC and Board eligibility criteria; and • at child care providers eligible under TWC rules. Source of Local Funds: Planned Local and Federal Funding Amount for Direct Child Care: $ ❑ Child Care Quality Improvement The funds will be used for quality improvement activities allowable under TWC rule § 809.16. Source of Local Funds: Planned Local and Federal Funding Amount for Child Care Quality Improvement: $ ❑ Administration and Operations The funds will be used for administration and operations in accordance with applicable federal regulations and TWC policies. Planned Local and Federal Funding Amount for Administration and Operations: $ Total planned local and federal funds resulting from donations and transfers: $ Child Care Local Match Contributor Agreement Aug. 2021 Page 17 Use of funds description for Certification of Expenditures: The descriptions below describe: • the allowable child care services or activities that resulted in local certified expenditures, • the source of the local funds, and • the Board's planned use of the matched federal funds resulting from the certification of expenditures. Use of funds must be in compliance with the state's CCDF State Plan in effect for the contract period. No restrictions can be placed on use of funds by contributor. Planned Local Fund Use ❑ Direct Child Care Expenditures certified by the contributor resulted from: • direct child care services provided by the following child care provider, organization, or entity: • direct child care services provided to children under 13 years of age; and • the amount of local match expenditures being proportional to the low-income population in the area served using the expenditures. Source of Local Funds: Planned Local Funding Amount for Direct Child Care: $ ® Child Care Quality Improvement Expenditures certified by the contributor resulted from quality improvement activities allowable under TWC rule § 809.16. City of Fort Worth will be certifying quality improvement funds to expand after school Source of Local Funds: enrichment activities for children in Tarrant County ISD programs using Crime Tax Funds Planned Local Funding Amount for Child Care Quality Improvement: $1,400,000 Child Care Local Match Contributor Agreement Aug. 2021 Page 18 Planned Federal Fund Use ® Direct Child Care The federal funds will be used in the following order of priority: 1. for direct child care services provided (include a brief description of use of the funds): In Tarrant County 2. for eligible children and families meeting TWC and Board eligibility criteria; and 3. at child care providers eligible under TWC rules. Planned Federal Funding Amount for Direct Child Care: $2,800,000 ❑ Child Care Quality Improvement The funds will be used for quality improvement activities allowable under TWC rule § 809.16. Planned Federal Funding Amount for Child Care Quality Improvement: $ ❑ Administration and Operations The funds will be used for administration and operations in accordance with applicable federal regulations and TWC policies Planned Federal Funding Amount for Administration and Operations: $ Total planned local and federal funds resulting from certifications of expenditures: $4,200,000 Child Care Local Match Contributor Agreement Aug. 2021 Page 19 In compliance with the Contributor Agreement section of this agreement, the contributor will remit payment or reports of actual expenditures in accordance with the completed schedule below. Pursuant to TWC rule § 800.73(a)(2), the donations)/transfer(s) must occur within the effective program year in which the funds are allocated. Private donor cash donations —submit one original signed form to: TWC's Workforce Board Grants department, 101 East 15th Street, Room 104T, Austin, Texas 78778-0001. 1. Donation/Transfer Date: Actual Amount: $ 2. Donation/Transfer Date: I Actual Amount: $ 3. I Donation/Transfer Date: I Actual Amount: $ 4. I Donation/Transfer Date: I Actual Amount: $ 5. Donation/Transfer Date: Actual Amount: $ 6. I Donation/Transfer Date: Actual Amount: $ 7. I Donation/Transfer Date: I Actual Amount: $ 8. I Donation/Transfer Date: I Actual Amount: $ 9. Donation/Transfer Date: I Actual Amount: $ 10. Donation/Transfer Date: ( Actual Amount: $ 11. Donation/Transfer Date: Actual Amount: $ 12. Donation/Transfer Date: Actual Amount: $ TOTAL $ 1 Child Care Local Match Contributor Agreement Aug. 2021 Page 110 In compliance with the Contributor Agreement section of this agreement, the contributor will remit payment or reports of actual expenditures in accordance with the completed schedule below. Pursuant to TWC rule §800.73(a)(2), the certification(s) must occur within the effective program year in which the funds are allocated. Public Entitv Transfers and Certifications —submit one copy of the signed form to the e-mail address ccm.agreements (@twc.texas.eov. Certification Period Reporting Date Planned Amount of Expenditures 1. From 10/1/23 to 9/30/24 10/31/24 $1,400,000 2. From to I $ 3. From to ( $ 4. From to $ S. From to $ 6. From to $ 7. From to $ 8. From to $ 9. From to $ 10. From to I $ 11. From to I $ 12. to ( $ From TOTAL $1,400,000 Explanation is required below if reporting dates are outside the contract end date: Please call the Board's assigned contract manager if you have questions. An individual may receive and review information that TWC collects by sending an e-mail to open. records (cDtwc.texas.eov or writing to TWC Open Records Unit, 101 East 15th Street, Room 266, Austin, Texas 78778-0001. Child Care Local Match Contributor Agreement Aug. 2021 Page 111 Name of Contributing Public Entity: City of Fort Worth—Afterschool Program The public entity named above certifies expenditures in the amount of $1,400,000 to be used as state matching funds to draw down available federal matching funds as authorized in the CCDF regulations at 45 C.F.R. § 98.55. By signing below, the public entity named above certifies that the funds specified above: • are not federal funds, or are federal funds authorized by federal law to be used to match other federal funds; • are not used to match other federal funds; • represent expenditures eligible for federal match; and • do not represent expenditures for public prekindergarten programs as referenced in 45 C.F.R. § 98.55(h). Signature of authorized agent: Printed name of authorized agent: Fernando Costa Title of authorized agent: Assistant City Manager CITY OF FORT WORTH APPROVAL RECOMMENDED By: icjarll�iCna,!'sdi'0` PJl.(dovi),7Q23�?:?Ii..TI Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief 4 Win, ATTEST: p;,o! FOR. *40 A _he Pv= ^=O By: Name: Jannette Goodall Title: City Secretary CONTRACT AUTHORIZATION M&C: 23-0727 Date Approved: 09/12/2023 Form 1295 Certification No.: NIA Date: Nov 10, 2023 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Lor, in :n {_Nc r?G3 12 2B CST) Name: Loraine Coleman Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: T�s=- By: Name: Taylor Paris Title: Assistant City Attorney OFFICIAL RECORD Child Care Local Match Contributor Agreement Aug. 2021 CITY SECRETARY Page 1 12 FT. WORTH, TX Name of Donor: N/A The Donor named above contributes funds in the amount of $ to TWC to be used as state matching funds to draw down available federal matching funds as authorized in CCDF regulations at 45 C.F.R. § 98.55(e)(2). By signing below, the Donor and TWC certify that the donated funds specified above: • are available and represent expenditures eligible for federal match; • are donated without any restriction that would require their use for a specific individual, organization, facility, or institution; • do not revert to the Donor's facility or use; and • are not used to match other federal funds. Donor's Certification Signature of authorized agent: Date: Printed name of authorized agent: Title of authorized agent: TWC's Certification Signature of authorized agent: Date: Printed name of authorized agent: Reagan Miller Title of authorized agent: Director, Child Care & Early Learning Division Child Care Local Match Contributor Agreement Aug. 2021 Page 113 Name of Donor: N/A The Donor named above contributes funds in the amount of $ to the Workforce Development Board to be used as state matching funds to draw down available federal matching funds as authorized in the CCDF regulations at 45 C.F.R. § 98.55(e)(2). By signing below, the Donor, Board, and TWC certify that the donated funds specified above: • are available and represent expenditures eligible for federal match; • are donated without any restriction that would require their use for a specific individual, organization, facility, or institution; • do not revert to the Donor's facility or use; and • are not used to match other federal funds. Donor's Certification Signature of authorized agent: Date: Printed name of authorized agent: Title of authorized agent: Board's Certification Signature of authorized agent: Date: Printed name of authorized agent: Title of authorized agent: TWC's Certification Signature of authorized agent: Date: Printed name of authorized agent: Reagan Miller Title of authorized agent: Director, Child Care & Early Learning Division Child Care Local Match Contributor Agreement Aug. 2021 Page 1 14 M&C Review Page I of 2 Create New From This M&C omcalutt'. ofoleuIN of mnVVmmr0\E"S REFERENCE35FY24CCPOA�TER DATE: S/12/2023 ��&C23-O727 LOG NAME: NO.:' GCHOOLPR[)GRAK4G N{}N' PUBLIC ��C���E' C T���' NO ' ' CONSENT HEARING: SUBJECT: (4LL) Authorize Execution of Agreementswith Fort Worth, Keller, Crowley and White Settlement Independent School Districts for Operation of After -School Programs in a Total Program Amount Upto$1.84O.O00.DDfor Fiscal Year 2U24 RECOMMENDATION: It is recommended that the City Council authorize the execution ofagreements with the Fort Worth, Keller, Crowley and White Settlement Independent School Districts in the total amount up to $1,840,000.00 for the operation of after -school programs at selected schools during Fiscal Year 2024� National research shows that adolescents are most adrisk onschool days between the hours of3:O0 pm and O:O0pm ofbeing avictim ofocrime orcommitting crime. In response to this concept, a mu Iti-d iscipl i nary task force was formed in 2001 consisting of City officials, school district personnel, and related service providers. This task force developed a coordinated program for Fort Worth Independent School District (ISD) schools that documented juvenile crime patterns. Each year since 2001, the City of Fort Worth (City) has funded after -school programs using appropriations from the Crime Control and Prevention District (CCPD). The participating school districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the day-to-day administration of its after -school program and is required to establish program goals and objectives that are measurable and result in desired program outcomes. Today, the mission of the after -school programs is to provide a safe environment for educational, physical, and social development leading to a reduction in juvenile crime. This Mayor and Council Communication (M&C) is to authorize the execution of agreements with Fort Worth, Keller, Crowley, and White Settlement Independent Schools Districts in the total program amount up to $1,840,000.00 for the operation of after -school programs at selected schools during Fiscal Year 2O24. Funding will be allocated as follows to each district in Fiscal Year 2024 on a reimbursement basis: Fort Worth ISD funding in the amount up to $1,495,000.00; KeUerISD funding in the amount up to $143,750.00; Crowley ISDfunding in the amount up to $143,750.00; and White Set±|ennentlSD funding in the amount upto $57,500.00. Funding will bebudgeted nOther Contractual Services account within the Crime Control and Prev DiatrOperating Fund for Fiscal Year 2O24. These Agreements will be effective for one year, beginning October 1, 2023, and will end on September 3D.2O24'with no renewals. This program serves ALL COUNCIL DISTRICTS. F1SCALiNFC)RR8ATIONXERT!F|CATION: M&C Review Page 2 of 2 The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024 TO 7 f erence # m Activity Budget 1 e I Amount Department Account Project 15r6-4-ra 1� ID ID Year 1 lChartfield 2) Fund . ... ....... ­­­ --- - ------ d Department I Account . ....... Protect-----F-P-rogram I Activity Budget ID ID Year Submitted for Citv Manager's Office bv: Fernando Costa (6122) Oriqinatinq Det)artment Head: Neil Noakes (4212) Additional Information Contact: Liz Garza (5571) Alex Acosta (4236) ATTACHMENTS Fl D Table -After School FY24.xlsx (CFWlnternal) Reference # Amount (Chartfield _2 http://apps.cfwnet.org/council_packet/mc—review.asp?ID=31355&councildate=9/12/2023 11/2/2023