HomeMy WebLinkAboutContract 51436-A1R5CSC No. 51436-A1R5
AMENDMENT 1, RENEWAL 5 TO
FORT WORTH CITY SECRETARY CONTRACT NO. 51436
This Amendment and Renewal to Fort Worth City Secretary Contract No. 51436 is made
between the City of Fort Worth ("Fort Worth") and JWC Environmental Inc. ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 51436 beginning September 26, 2018 (the "Agreement") for Vendor
to provide City with OEM parts and replacements for Muffin Monsters at Village Creek;
WHEREAS, the authorizing Mayor and Council Communication provides for five one-
year renewal options and the Parties have entered into four written renewal options (M&C P-
12265, approved October 16, 2018);
WHEREAS, the Parties wish to amend the Agreement to reflect the correct number of
renewal options available;
WHEREAS, the Parties also agree to amend Exhibit G of the Agreement to update pricing
for an "OEM Muffin Monster Grinder, Exchange Unit" and "OEM Muffin Monster Grinder, New
Unit," with the understanding that all other prices will remain the same; and
WHEREAS, the Parties wish to renew the agreement for its fifth and final renewal option.
NOW THEREFORE, Fort Worth and Vendor, acting herein by and through their duly
authorized representatives, agree to the following terms, which amend and renew the Agreement
as follows:
1. The first sentence of Section 3.2 of Exhibit A of the Agreement, City of Fort Worth,
Texas Standard Purchasing Terms and Conditions, is hereby amended by deleting
the sentence in its entirety and replacing it with the following language: "Buyer
shall have the sole right to renew this Agreement for five (5) additional one-year
terms."
2. Under Exhibit G, the price of an "OEM Muffin Monster Grinder, Exchange Unit"
will be increased from $26,091 each to $29,724 each and the price of an "OEM
Muffin Monster Grinder, New Unit" will be increased from $49,452 each to
$58,464 each. All other prices will remain the same.
3. The Agreement is hereby renewed for its Fifth Renewal Term, beginning October
18, 2023 and ending October 17, 2024.
4. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment 1/Renewal 5 to Fort Worth City Secretary Contract No. 51436 Page 1 of 2
FORT WORTH:
City of Fort Worth
By; Dana B Lrghdoff� i1, h AA Tj
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
Approval Recommended:
By: Christopher H rder (Nov 14, 202310:31 CST)
Name: Christopher Harder
Title: Department Director
Attest:
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Fova lydp
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By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
JWC Environmental Inc.
By:
C &,k—
Name/Title: Chris Burt, Director of Municipal Sales
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
56 By: r 8�
Name: Shatabya Bergland
Title: Contract Compliance Specialist
Approved as to Form and Legality:
By:
Q cr/
OO
Name:
Jessika Williams
Title:
Assistant City Attorney
Contract Authorization:
M&C: P-12265 (10/16/2018)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment 1/Renewal 5 to Fort Worth City Secretary Contract No. 51436 Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/16/2018
DATE: Tuesday, October 16, 2018 REFERENCE NO.: **P-12265
LOG NAME: 13P434796 OEM MONSTER GRINDER MJR WATER
SUBJECT:
Authorize Execution of a Sole Source Agreement with JWC Environmental,
Inc., for OEM Muffin Monster Grinder Parts and Repair for the Water
Department in an Annual Amount Up to $150,000.00 and Authorize Five Annual
Renewal Options (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Sole
Source Agreement with JWC Environmental, Inc., for OEM Muffin Monster
Grinder Parts and Repair for the Water Department in an Annual Amount Up to
$150,000.00 and authorize five annual renewal options.
DISCUSSION:
The Water Department approached the Purchasing Division to finalize an
annual Sole Source Agreement for Original Equipment Manufacturer (OEM)
Muffin Monster grinder parts and repair on an as -needed basis. The Village
Creek Reclamation Facility has OEM Muffin Monster sludge grinders installed
at two underflow lines coming from the Primary area going to the Digester
area. The function of these grinders is to ensure a constant flow of
sludge by reducing pump clogs caused by large debris that flows through
these lines. In order to procure these products and services, Staff has
documented JWC Environmental, Inc. as the Sole Source OEM and distributor
for OEM Muffin Monster grinder repair service and replacement parts. No
guarantee was made that a specific amount of goods or services would be
purchased.
The Water Department anticipates spending $150,000.00 annually under this
Agreement. The proposed contract would allow the unit price to be
increased so long as the City approves the increase. In addition, an
administrative change order or increase may be made by the City Manager in
the amount up to $37,500.00 and does not require specific City Council
approval as long as sufficient finds have been appropriated.
The Water Department reviewed prices and found prices to be considered fair
and reasonable.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements
was requested by the Purchasing Division and approved by the M/WBE Office,
in accordance with the M/WBE or BDE Ordinance, because the M/WBE Waiver is
based on the sole source information provided to the M/WBE Office by the
Purchasing Division Buyer.
This procurement is exempted from competitive bidding requirements because
it is a purchase of materials for which JWC Environmental, Inc., is the
exclusive owner and provider, as authorized by Section 252.022 of the Texas
Local Government Code.
Upon City Council approval, the Agreement shall begin upon execution of the
Agreement and shall end on September 30, 2019. The City shall have five
options to renew the Agreement; four one-year renewal periods (October 1 to
September 30) and the fifth renewal period which shall run from October 1
to the anniversary of the date of execution.
FISCAL INFORMATION / CERTIFICATION:
The approval of this action provides purchasing authority up to $150,000.00
as specified. The Director of Finance certifies that funds are available
in the current operating budget, as appropriated and that prior to an
expenditure being made, the Water Department has the responsibility to
validate the availability of funds. Future year expenses are subject to
appropriations.
BQN\434796\A4JR
FUND IDENTIFIERS (FIDs):
ig
Fund Department
ID
FRAM
Fund Department
ID
Account Project
1D
Account Project
1D
CERTIFICATIONS:
Submitted for Citv Manager's Office bv_ :
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference #
Year (Chartfield 2)
Budget Reference #
Program Activity Year (Chartfield 2)
Susan Alanis (8180)
Cynthia Garcia (8525)
Jane Rogers (8385)
1. 434796 MWBE Waiver.ndf (CFw Internal)
2. JWC 1295 2019-399601 9.13.18.ndf (PubHe)
3. JWC Environmental Sams Renort 2018.ndf (CFw Internan
4. SS 19-434796 JWC Environment Agreement Vendor siened.ndf WFw Internan
5. WATER- 18-00434796.ndf (CFw Internal)
Amount
Amount