HomeMy WebLinkAboutContract 56896-R3CITY OF FORT WORTH
RENEW AL OF AGREEMENT
CSC No. 56896-R3
WHEREAS, the City of Fmt Worth, ("City"), and William J Schultz, Inc. dba
Circle C Construction Company authorized to do business in Texas ("Contractor"), entered
into that ce1tain ORIGINAL AGREEMENT (City Secretary #56896, M&C 21-0867) for the
PROJECT generally described as: 2021 Water Main Leak Repair Contract; and
WHEREAS, the ORIGINAL AGREEMENT may be renewed up to three times as
provided by M&C 21-0867; and
WHEREAS, The City and Contractor exercised the first renewal of the ORIGINAL
AGREEMENT for an additional term in the amount of$750,000.00; and
WHEREAS, The City and Contractor exercised the second renewal of the
ORIGINAL AGREEMENT for an additional term in the amount of $750,000.00; and
WHEREAS, The City and Contractor desire to renew the ORIGINAL
AGREEMENT for the third and final te1m in the amount of $750,000.00, funding for said
THIRD RENEW AL is available in the 2023 operating budget of the Water and Sewer
Capital Projects Fund, as appropriated in Ordinance #26556-10-2023.
NOW, THEREFORE, it is agreed by the City and Contractor as follows:
Article I
The Scope of Services as set fmth in the Original Agreement has not changed.
Article II
The Contractor's compensation shall be in the amount up to $750,000.00. The Term of this
renewal shall be for one year, effective as of the effective date or the expenditure of the
funding, whichever occurs first.
Article III
There are no other changes to any other terms or conditions of the ORIGINAL
AGREEMENT.
Third and Final Renewal of Agreement
William J. Schultz, Inc. dba Circle C Construction Company
2021 Water Lead Services Replacement Contract
Page I of2
EXECUTED by each party's duly authorized representative and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager.
City ofF01t Worth
Dana Burgh doff (No\;,m Csr)
Dana Burghdoff Assistant City Manager
DATE: Nov 17, 2023-------
APPROVAL RECOMMENDED:
ctiriefooher Harder Chri5topher Harder\Nov 17, 2023 06:33 CST)
Chris Harder, P.E. Director, Water Department
William J. Schultz, Inc. dba Circle C Construction Company
� � .. JJ..i.,� Teresa S. Skelly President
DATE: /I .. z -cot:. ..3
APPROVED AS TO FORM AND LEGALITY: / M&C: ·2.\-'6<o 7 LA u It-\ )f?.?., -o l(., lDate: Ng\J ('.\ 1 4'.ti'_\ / 00,.3\, L 'l3
DBlack (Nov 17, 202314:57 CST)
Douglas W. Black Sr. Assistant City Attorney
Contract Compliance Manager By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and repmting requirements.
� C � //., 1=-2 "' 3 b.iJ. �s Underwood '
Project Manager
ATTEST:
rA�
Jannette S. Goodall City Secretary
Third and Final Renewal of Agreement
William J. Schultz, Inc. dba Circle C Construction Company
202 I Water Lead Services Replacement Contract
Page 2 of2
11 /3/23, 10:54 AM
CITY COUNCIL AGENDA
Official site of the City of Fort bVorth, Texas
FORT ���ORTI I
-��-
Create New From This M&C
DATE: 11/9/2021 REFERENCE NO.: **M&C 21- LOG NAME: 6021WMLEAKR-
0867 CIRCLEC
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of a Contract with William J. Schultz, Inc. d/b/a Circle C
Construction Company, in the Amount of $750,000.00 for the 2021 Water Main Leak
Repair Contract and Adopt Attached Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of a contract with William J. Schultz, Inc. d/b/a Circle C
Construction Company, in the amount of $750,000.00 for 2021 Water Main Leak Repair
Contract with up to three renewals (City Project No. 103327); and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Water and Sewer Capital Projects Fund in the amount of $900,000.00, transferred
from available funds within the Water and Sewer Fund, for the purpose of funding the 2021
Water Main Leak Repair Contract (City Project No. 103327).
DISCUSSION:
The work to be performed under this contract consists of repairing water main leaks that are found in
the city's water system during main leak investigations. This contract is necessary to maintain quality
water service by augmenting Water Field Operations' efforts in repairing water main leaks within the
water system in a timely manner.
The bid documents included a stipulation that the total quantities listed may not reflect actual
quantities and that the amount budgeted for the projects is $750,000.00. Final payments will be made
based on actual measured quantities. The bid documents also included a stipulation giving the City
the option to renew (subject to appropriated funding) this contract three times under the same terms,
conditions and unit prices.
The project was advertised for bid on July 8, 2021 and July 15, 2021 in the Fort Worth Star-Telegram
and on August 5, 2021, the following bids were received.
_ _ _ __ _ _ _ _ . _ __ . _ __
I Bidder � Amount Time of
Completion
�—_ _ _ __ _ _ _ __ - - -- _ __ _ _ _
William J Schultz, Inc. d/b/a Circle C $13,351,825.00 365 Calendar
Construction Company Days
Staff has reviewed the proposal unit prices and considers them to be fair and reasonable.
In addition to the contract amount, $150,000.00 is required for project management, material testing
and inspection. This project will have no impact on the Water Department's operating budget when
completed.
Appropriations for 2021 Water Main Leak Repair Contract are as depicted below:
_ __ _ _ __ _ - __ _
Fund Existing Additional Project
Appropriations Appropriations Total*
_ _ _ _ _ __ _ _ _ _ _ ___ _ _
W&S Capital $0.00 $900,000.00 $900,000.00
Projects - Fund
M&C Review
apps.cfwnet.orglcouncil_packeUmc_review.asp?ID=29415&councildate=11 /9/2021 1 /2
11/3/23, 10:54 AM M&C Review
56002
Project Total $0.00 $900,000.00 $900,000.00
*Numbers rounded for presentation purposes.
Business Equity: William J. Schultz, Inc. d/b/a Circle C Construction Company is in compliance with
the City's Business Equity Ordinance by committing to 10 percent M/WBE participation on this
project. The City's Business Equity goal on this project is five percent.
This project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Water and Sewer Fund, and
upon approval of the above recommendation and adoption of the attached appropriaton ordinance,
funds will be available in the W&S Capital Projects Fund for the Water Main Leak Repair Cntrct
project to support the approval for the above recommendations and execution of the contract. Prior to
any expenditure being incurred, the Water Department has the responsibitlity of verifying the
availability of funds.
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 21
Submitted for City Manager's Office by_ Dana Burghdoff (8018)
Originating Department Head:
Additional Information Contact:
Chris Harder (5020)
J. Chris Underwood (2629)
ATTACHMENTS
6021WMLEAKR-CIRCLEC 1295form.pdf (CFW Internal)
6021WMLEAKR-CIRCLEC Compliance Memo.pdf (CFW Internal)
6021WMLEAKR-CIRCLEC FID Table (NN 10.04.21).xlsx (CFW Internal)
6021 WMLEAKR-CIRCLEC funds availability.docx (CFW Internal)
6021WMLEAKR-CIRCLEC 56002 A022(r2).docx (Public)
SAM William J. Schultz, Inc Circle C Construction Company,pdf (CFW Internal)
apps.cfwnet.orglcouncil�acket/mc_review.asp?ID=29415&councildate=11 /9/2021 2/2
11/3/23, 10:52AM
CITY COUNCIL AGENDA
M&C Review
Official site of the City of Fort lNorth, Texas
FORT �'�'ORTH
-��-
Create New From This M&C
DATE: 10/31/2023 REFERENCE **M&C 23-
NO.: 0916
LOG NAME:
6021 WMLEAKREPAIR3-
CIRCLEC
CODE: C TYPE: CONSENT PUBLIC
HEARING:
�L�:
SUBJECT: (ALL) Adopt Appropriation Ordinance in the Amount of $900,000.00 to Fund the Third and
Final Renewal of a Contract with William J. Schultz, Inc. d/b/a Circle C Construction
Company for the 2021 Water Main Leak Repair Contract and to Effect a Portion of
Water's Contribution to the Fiscal Years 2024-2028 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council adopt the attached appropriation ordinance increasing
estimated receipts and appropriations in the Water and Sewer Capital Projects Fund in the amount of
$900,000.00, from available funds within the Water & Sewer Fund, for the purpose of funding of the
2021 Water Main Leak Repair Contract (City Project No. 103327) and to effect a portion of Water's
Contribution to the Fiscal Years 2024-2028 Capital Improvement Program.
DISCUSSION:
On November 9, 2021, Mayor and Council Communication (M&C) 21-0867 the City Council
authorized execution of a contract in the amount of $750,000.00, with William J. Schultz, Inc. d/b/a
Circle C Construction Company for the 2021 Water Main Leak Repair Contract (City Secretary
Contract No. 56896) and provided for the option of three renewals.
On August 9, 2022, M&C 22-0589, the City Council authorized funding for the first renewal in the
contract amount of $750,000.00.
On April 25, 2023, M&C 23-0336, the City Council authorized funding for the second renewal in the
contract amount of $750,000.00.
The City and the Contractor desire to exercise the third and final renewal of the contract in the
amount of $750,000.00.
The work to be performed under this contract consists of repairing water mains as leaks in the system
are found. This contract is necessary to maintain quality water service by augmenting Water Field
Operations' efforts in repairing water main leaks in the water system in a timely manner. In addition to
the contract renewal amount, $150,000.00 is required for project management, material testing and
inspection. This project will have no impact on the Water Department's operating budget when
completed.
It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year,
instead of within the annual budget ordinance, as projects commence, additional funding needs are
identified and to comply with bond covenants. The actions in the M&C will appropriate funds in
support of the Water's portion of the City of Fort Worth's Fiscal Years 2024-2028 Capital Improvement
Program, as follows:
6021 WMLEAKREPAIR3-CIRCLEC
_ -__ _ _ __ . __ --- _ _.._ _ _ _ _ _. - _ __
Capital . Revised
Fund Pro�ect FY2024 CIP Authority Budget Change FY2024
Name Name Appropriations (Increase/Decrease) gud et
9
56002 103327 $0.00 This M&C $900,000.00 $900,000.00
— W&S —
Capital Water
apps.cfwnet.orglcouncil_packeUmc_review.asp?ID=31542&councildate=10/31/2023 1/2
11/3/23, 10:52 AM M&C Review
Projects Main
Fund Leak
Repair
Cntrct
Funding is budgeted in the Transfer to Water/Sewer account of the Water and Sewer operating
budget for the purpose of funding the Water Main Leak Repair Contract within the Water & Sewer
Capital Projects Fund.
Appropriations for Water Main Leak Repair Contract are as depicted below:
FUND Existing Additional
Appropriations Appropriations
_ _ - -_ _ _ _
Water Capital
Fund 56002 �2,700,000.00 $900,000.00
- _ 1 _ _ _ --- _ _ _ ___
Pro'ect Total $2,700,000.00 $900,000.00
*Numbers rounded for presentation purposes.
This project is located in ALL COUNCIL DISTRICTS.
Project Total*
$3,600,000.00
$3,600,000.00
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Water & Sewer Fund, and
upon approval of the above recommendation and adoption of the attached appropriation ordinance,
funds will be available in the W&S Capital Projects Fund for Water Main Leak Repair Cntrct project to
support the above recommendation and execution of the contract renewal. Prior to any expenditures
being incurred, the Water Department has the responsibility to validate the availability of funds.
Fund Department Account Project Program Activity Budget Reference #
_ ID ___ ID _ __ Year (Chartfield 2'
onn
Fund Department Account Project Program Activity Budget Reference #
ID ID Year (Chartfield 2'
Amount
Amount
Submitted for City Manager's Office by_ Dana Burghdoff (8018)
Originating Department Head:
Additional Information Contact:
Chris Harder (5020)
J. Chris Underwood (2629)
ATTACHMENTS
6021WMLEAKREPAIR R3-CIRCLEC FID Table (WCF 10.09.23).xlsx
6021WMLEAKREPAIR R3-CIRCLEC.docx (CFW Internal)
ORD.APP 6021 WMLEAKREPAIR3-CIRCLEC 56002 A024(r1).docx
PBS CPN 103327.pdf (CFW Internal)
SAM.gov Search.pdf (CFW Internal)
(CFW Internal)
(Public)
apps.cfwnet.org/council�acket/mc_review.asp?1�=31542&councildate=10/31 /2023 2/2
Ordin�►nce No. 2G55G-10-2023
AN OItDINANCE INCREASING �STIMAT�ll R�C�IPTS AND
APPROPRIATIONS IN TH� WAT�R AND S�W�R CAPITAL PROJ�CTS FUND
IN TH� AMOUNT OF $900,000.00, TRANSF�RR�D FROM AVAILABL� F'UNDS
I1V TH� WAT�R AND S�W�R rUND, FOR TH� I'URPOS� OF' I+UNllING TH�
2021 WAT�R MAIN L�AK I2�PAIR CONTRACT (CITY PROJECT NO. 103327);
PROVIDING I'OR A S�V�RABILITY CLAUSE; MAICING THIS ORDINANC�
CUMULATIV� OF PRIOR ORDINANC�S; R�P�ALING ALL ORDINANC�S IN
CONF'LICT H�R�WITH; AND PI20VIDING AN �rF'�CTN� DAT�.
B� IT ORDAIN�D BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
T�XAS:
S�CTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2023-2024 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Water
and Sewer Capital Projects Fund in the amount of $900,000.00, transferred fi•om available funds in the Water
and Sewer Fund, for the pucpose of funding the 2021 Water Main Leak Repair Contract (City Project No.
]03327).
SECTION 2.
That should any portion, section or part of a section of this ordinance Ue declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the i•emaining portions, sections, oi• pacts of sections of this ordinance, which said remaining provisions shall
be �nd remlin in fiill foi•ce and effect.
S�CTION 3.
That this ordinance shall be cumulative of Ordinance 26453-09-2023 and �ll other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
dii•ect conflict with such othei• ordinances and appi•opriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby eYpressly repealed,
S�CTION 4.
Tltis ordinance shall talce effect upon adoption.
APPROV�D AS TO FORM AND LEGALITY:
�
�� .'�
Douglas W. Black
Senior Assistant City Attorney
CITY S�CR�TARY
V anc�,a. � .,��
Jannette S. Goodall
City Secretat•y
ADOPTED AND EFFECTIVE: October 31, 2023