HomeMy WebLinkAboutContract 58195-R1CSC No. ___________
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 13, 2023
Purvis Industries LTD
Attn: Gail Purvis or Whom It May Concern
5050 North Freeway
Fort Worth, TX 76137
Re:Contract Renewal Notice – 1st Renewal
Invitation to Bid –Drives & Gearboxes
Contract CSC No. 58195
Original Contract Amount: $250,000.00
The above referenced contract with the City of Fort Worth, as renewed, expired October 3,
2023. This letter is to inform you that the City has appropriated funding and is exercising its right
to renew the contract in the original contract amount, which will be effective upon execution by
the designated Assistant City Manager. All other terms and conditions of the contract remain
unchanged. Please verify that the original payment, performance and maintenance bonds remain
active or if retired, provide updated bonds when you return this letter (if applicable). Please sign
in the space indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Shatabya Bergland
Contract Compliance Specialist
(817) 392-8277
Contract Renewal Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ___________________________
Name: Dana Burghdoff
Title: Assistant City Manager
Date: _________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Chris Harder
Title: Director, Water Department
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 22-0559
Date Approved: 8/9/2022
Form 1295 Certification No.: 2022-907434
CONTRACTOR/VENDOR:
By: Purvis Industries LTD
Name: _______________________
Title: _______________________
Date: _______________________
Gail Purvis
Administrator
11-16-2023
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 08/09/22 M&C FILE NUMBER: M&C 22-0559
LOG NAME: 13P22-0147 DRIVERS AND GEARBOXES PARTS AND SERVICES
SUBJECT
(ALL) Authorize Execution of an Agreement with Purvis Industries, LLC for Drivers and Gearboxes Parts and Service in a Total Annual Amount Up
to $250,000.00 for the Water Department and Authorize Four One-Year Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with Purvis Industries, LLC for drivers and gearboxes parts and service in a total
annual amount up to $250,000.00 for the Water Department and authorize four one-year renewal options for the same annual amount.
DISCUSSION:
The Water Department approached the Purchasing Division to purchase drivers and gearboxes parts and services. This agreement will provide
parts and repair services for the Water DepartmenYs drivers for wastewater equipment used in the treatment processes and gearboxes
for flocculator equipment, clarifier units and rapid mixer units used in the water treatment process. Purchasing issued an Invitation to Bid (ITB) that
consisted of detailed specifications for the drivers and gearboxes the City utilizes and the requirements to provide repair services.
ITB 22-0147 was advertised in the Fort Worth Star-Telegram on May 18, 2022, May 25, 2022, June 1, 2022, and June 8, 2022. A sole response
was received.
An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the
submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below.
a. Contractors qualifications
b. Availability of resources to provide services
c. Contractors approach to perForming services
d. Price
Funding: The maximum annual amount allowed under this agreement will be $250,000.00, however, the actual amount used will be based on the
need of the department and the available budget. Funding is budgeted in the Water DepartmenYs rollup within the Water & Sewer Fund.
No guarantee was made that a specific amount of services would be purchased.
Agreement Terms: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date.
Renewal Terms: The Agreement may be renewed for four one-year renewal options for the same annual amount. The renewals do not require
specific City Council approval as long as sufficient funds have been appropriated.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirements is approved by the DVIN-BE, in accordance with the Business
Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant
law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer
Fund to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Reginald Zeno
Dana Burghdoff
8517
8018
Best Value Criteria
Originating Business Unit Head: Anthony Rousseau 8338
Chris Harder 5020
Additional Information Contact: Cynthia Garcia 825
Heather Oakes 8354