HomeMy WebLinkAboutContract 58758-R1CITY OF FORT WORTH
REQUEST TO EXERCISE RENEW AL OPTION
Buyers Barricades, Inc.
Attn: Cole Benton
Address: 7409 Baker Blvd.
Richland Hills, Texas 76118
November 7, 2023
Re: Contract Renewal Notice - 1st Renewal
Contrnct No. CSC No. 58758
Renewal Tenn: January 23, 2024 to January 24, 2025
Renewal Amount: $289,380.00
CSC No. 58758-Rl
The above referenced Contract with the City of Fort Worth expires on Januaiy 23, 2024 (the
"Expiration Date). This letter is to inform you that the City is exercising its right to renew
the contract for its 1st term in an amount up to $289,380.00 which will be effective immediately
after the Expiration Date. All other terms and conditions of the contract remain unchanged.
Please sign and return the second page of this letter, along with a copy of your
current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Contract Renewal
Sincerely,
Regina Jones
Contract Compliance Specialist
817-392-2698
Page 1 of2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: Da�-fff[�&csr)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
Chrisfooher Harder
By: Christopher Hardfr(Nov 15, 2023 09:01 CST)
Name: Chris Harder
Title: Water Director
ATTEST:
By: rk�
Name: Jannette Goodall
Title: City Secretary
Buyers Barricade, Inc.
Name: Marie Rhom
Title: Executive VP
Contract Renewal
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Regina Jones
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
By: DBlack (Nov 15, 2023 15:54 CST)
Name: Doug Black
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0916
Date Approved: 11-8-2022
Form 1295 Certification No: 2022-944906
Page 2 of2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, November 8, 2022 REFERENCE NO.: **M&C 22-0916
LOG NAME: 13P ITB 22-0206 TRAFFIC BARRICADE EQUIPMENT RENTALAW WATER
SUBJECT:
(ALL) Authorize the Execution of Non-Exclusive Purchase Agreements with AWP, Inc. dba Area Wide
Protective, Buyers Barricades, Inc., and Site Partners, LLC dba Site Barricades for the Rental of Traffic
Barricade Equipment for the Water Department in a Combined Annual Amount Up to $603,450.00 for the
Initial Term and Authorize Four, One-Year Renewals in the Amount of $724,140.00 for the First Renewal,
$868,968.00 for the Second Renewal, $1,042,762.00 for the Third Renewal, and $1,251,314.00 for the
Fourth Renewal
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive purchase agreements
with AWP, Inc. dba Area Wide Protective, Buyers Barricades, Inc., and Site Partners, LLC dba Site
Barricades for the rental of traffic barricade equipment for the Water Department in a combined annual
amount up to $603,450.00 for the initial term and authorize four, one-year renewals in the amount of
$724,140.00 for the first renewal, $868,968.00 for the second renewal, $1,042,762.00 for the third
renewal, and $1,251,314.00 for the fourth renewal.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance with securing an agreement for
the rental of traffic barricade equipment to ensure the safety of worksites and road work crews throughout
the City of Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications
regarding the requirements for the traffic barricade equipment, and delivery procedures. The ITB was
advertised in the Fort Worth Star-Telegram on August 25, 2022, August 31, 2022, September 7, 2022, and
September 14, 2022. The City received four responses. However, upon evaluation, one bidder, Total
Highway Maintenance, LLC did not score at least 50\% or more of the total available points for technical
criteria and, therefore, were not qualified to receive pricing points.
An evaluation panel consisting of representatives from the Water and Transportation and Public Works
Departments reviewed and scored the submittals using Best Value criteria. The individual scores were
averaged for each of the criteria and the final scores are listed in the table below.
� Bidders Evaluation Factors
� a b c d Total score
AWP, Inc. dba Area 12.00 7.50 11.67 0.00 31.17
Wide Protective
Buyers Barricades,
Inc.
13.33 7.50 15.00 28.84
64.67
Site Partners, LLC
dba Site
Barricades
Total Highway
Maintenance, LLC
10.00 7.50 14.17 40.00
12.67 7.50 7.50 X
71.67
Bidder did not meet
technical points;
therefore, cost was not
evaluated.
Best Value Criteria:
a. Contractor's Certifications & Experience
b. Contractor's References
c. Contractor's approach to deliver and pick-up the equipment and the availability to do so in the
timeframe specified
d. Cost of service
After evaluation, the panel concluded that AWP, Inc. dba Area Wide Protective, Buyers Barricades, Inc.,
and Site Partners, LLC dba Site Barricades presented the best value for the City. Therefore, the panel
recommends that Council authorize these agreements with AWP, Inc. dba Area Wide Protective, Buyers
Barricades, Inc., and Site Partners, LLC dba Site Barricades. Based on the department's anticipated
usage, staff recommends multiple non-exclusive agreements be awarded to the listed vendors to ensure
demands are met in a timely manner. Under these non-exclusive agreements, the department will order
services according to lowest cost and availability. Staff certifies that the recommended vendors bid met
specifications.
Due to market volatility caused by supply chain disruptions, it may be necessary to increase the total
compensation for each annual renewal term. Therefore, it is recommended that Council authorize a total
compensation increase for the renewal terms, if exercised, of 20\% each year. The total compensation for
the initial term of the contracts shall not exceed $603,450.00, $724,140.00 for the first renewal,
$868,968.00 for the second renewal, $1,042,762.00 for the third renewal, and $1,251,314.00 for the fourth
renewal.
Funding is budgeted in the Equipment Lease accounts in the Wastewater Warehouse and Water
Warehouse Department's within the Water & Sewer Fund.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-
BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from
sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire
one year from that date.
RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does
not require specific City Council approval provided that the City Council has appropriated sufficient funds
to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require
specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as appropriated, in the Water and Sewer Fund. Prior to an expenditure being
made, the Water Department has the responsibility to validate the availability of funds.
BQN\\
FUND IDENTIFIERS (FIDs).:
TO
�und Department Account Project ProgramActivity Budget Reference # mount
� �
ID ID Year (Chartfield 2)
Fund� Department ccoun Project Progra
ID ID
Budget
Year
Reference # �Amou
Chartfield 2) �
CERTIFICATIONS:
Submitted for City Manager's Office by_
Reginald Zeno (8517)
Dana Burghdoff (8018)
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Christopher Harder (5020)
Anthony Rousseau (8338)
Alyssa Wilkerson (8357)
ATTACHMENTS
1. 13P ITB 22-0206 TRAFFICE BARICADE EQUIP RENTALAW WATER.docx
2. Business Equity Waiver.pdf (CFW Internal)
3. FID TABLE FOR BARRICADES 7-7-22.pdf (CFW Internal)
4. Form 1295-AWP, Inc. dbaArea Wide Protective.pdf (CFW Internal)
5. Form 1295- Buyers Barricades, Inc..pdf (CFW Internal)
6. Form 1295- Site Partners LLC dba Site Barricades.pdf (CFW Internal)
7. SAMs Report- Buyers Barricades, Inc..pdf (CFW Internal)
8. SAMs Report- Site Partners, LLC.pdf (CFW Internal)
9. SAMs Report-AWP, Inc..pdf (CFW Internal)
(CFW Internal)
Cole Benton 02/23/1993
7409 Baker Blvd.Richland Hills TX 76118 USA
Tarrant Texas 17 October 22