HomeMy WebLinkAboutContract 27190,
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CITY �EC�ET/�RY . � � '
CONi�ACi �6� . - — - -
COI�TTRACT FDR I1�YPRO�E11�E1�TT� AND/QR �ER�7ICE�
II�T TH� FEDRT ��RTH PUBL�C IIVIPR�VEI�rIE1�T DT�TR�CT 1��. 3�
FOR FI�CAL YEAR 20d1d�00�
STt�TE OF TE�� �
CQ�7PTTY �F T�►RRA1�T �
��, on October 16, 2001, th� City Council of the City o� Fort ViTorth, Te�.s,
adopted a Resolutian� which est�blisk�ed a publi� iumpravement district under Chapter 372, Loca1
Governme€�t Code, w�ch district is known as t�e Fort Worth Public Improvement District No. 10
(the "District"); and
�+�+t�x�:AS, the City of Fort Wnrth (the "City") is authorized to util'sze the District to
undertake improvements ar�d/or services that confer special benefits an the part af the City within
the District; a�d
WHEREA�, the City Council is authorized to �e�cry and cQllect specitat assessment� on
properiy in the District, based a:n #he special benefits conferred by the irnprovements anci/or
services, to pay the cost o� s�tch improvements a,�d/or services; and
V�►'HEREA�, the City now des�res to enter into a contract for certain impro�ements
and/or servi�es in the Dis#.�ict %r the period from �ctober i, 2001 to September 30, 2002, which
improv�ments and/ar servi�es shall consist of a managem�n# program, a rr�aintenance and
landscapit�g program, a prornations program, a marketing prngram, a security program, ant� a
transportatian and pa�rking program; an.d
�VHEREA�, such improvements and/or services ca�stitute a supplement to s�andard City
services and an added increment of service #o ensure the continued high quality af maintenance in
the District and tv pravide other spec�ial benefits and services wl�ich will e�ce the vitality and
quality of the dovmtowrt area; and
�HERE�S, Downtowri Fort Worth, Isic., has offered to a�sist the City by providing,
furnishing or per%rming the aforesaid impravements andlor seivices; and
�HEREA3, the City and Downtnwn Fort Worth, Inc., mutua,lly desue �o enter a
contract whereby, £ar the consideratian siated below, Downtown Fart Wortt�, Inc., will provide,
fi�rnish or perForm such improvernents and/or services as further detaaled herein;
���, ��o�.
That, for and in consideration of the mutual covenas�ts, promises and agreements
confained herein, the City of Fort VL�orth, hereinafter re%rred to as "Ci#y" acting by and through
Charles R. Boswell, its duly authoxizet� Assistant City Ma.nager, and Downtown Fort Worth, Inc.,
���� ��'��Y����
— �o ----�-���b� ��
a T�xas cvrporation, hereinafter referrad ta as the "Contractor", acting bp and through Greg�
Upp, its duly authorized Chairman, do hereby ca�venant and agree as fallows:
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Enga�ement o� Cantra,Ftor
The City hereby engages the Cantracxar, and th� Contractvr he�e�by agrees, ta provide,
fi�rnish or perfc�rm the improvements and/vr services to b� �r�vided in the Fc�rt �Vorth Public
Improvement District Nc�, 10 (hereinafter ca,lled th� "District"'}, �,s described in tlus cantract and
a11 �ttachments hereto.
II.
Sco�e of Sezwices bv� Coq�ractor
The over�ll scope and appz�oacl� of the improvements and/ox services to be pro�uided,
fi�rni�aed or p�rformeri by the Contractar are mare fully set forth in the Dist�ct's 2001-2002
Budget and Secr�ice P1an whi�h is o�n file in ti�e affice af the City Secretary of the Gity of Fort
Warth and is inca�pnrated herein �y reference �or all pur�aoses. 5uc� imgrovements andlor
sefvices shall consist o�the follawing:
A. Maxta�ement Proaram
The Contractor sball provide t�e iallow'ssig administrative and management servic.es for
op�r�.tion of the Disfrict:
1, Providing the staffand administrativ� serv�ces which ace necessary to supervise t�e
da�y services a�d public space management provided by the District;
2. Pro�iding managemer�t, financia.! and pragram monitoring systems for operation of
the Disirict;
3. Providing requ�red reports to the City conceming operation of the District;
4. Providin� st�.ff for administration and management of the District;
S. Recnuting, hiritzg, gaying and supervis�g the u�ark farc�, which the Coz�tractor
Qvil]� utilize ta furnish services in the District;
6. Providin�g • offce space for the Cant�ractar's a.dm�inisfirative and ma.r�agement
personnel and an aperations center for the Contractor's employees and equipment, if
necess�ry;
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7. Recommending actxans and guidelines, w4�ich the Gity of Fvrt Wc�rth could take to
regulate vendin�g activities, vutdoor ca£es, kiosks and information booths and ia
coardinate the use of the public s�ace� in the Dis�rict to maximize the contribu�io� of
activities and events;
8. Pravidin� staf� ta partlGipate in privat� or public meetings c.oncerning aperation af
ti�e Distr�ict;
9. Providing liaison between the District, City, property owners, inter�sted persons
and groups to ensure succ�ssful opetation of th� D�strict;
10. Adrninistering and supervising services in the District, which ar� prvvided di�ectly
by the Contr&ctoc,
11. Entering cantracts with subco�ntractors to provxda Zandscaping, street cl�aning,
sidewalk cleaning or other services which the �ontractor �leets to provide ihrough
subcontract;
12. Supervising and monitoring the performance of SU�COA1iSCtQIS wham are
employed by the Contractor;
13. Pravid�ng assistance to the City Planning Department conceming use of the
Distri.ct to complement dovvnto�vn planrting propQsals �nnd proj�s;
14. Assisting th� City in brie�ng devalapers and property awners cancerning proposed
ac#ivities and projects, which would complement private develvpment activit�e� in the
District. Plaza.s, .landscaping, street furniture and ped�striasi bridges are examples af suc�
projects;
15. Functi�ning a� the InfarmatianlComplaint Cent�r �or all rnatters relating tn
apera�ion of the District and advising the City in a timeiy manner of any problems with
City-owned equipmerrt vr f�cilities in the District.
B. Maintet�ance ax�d �,andseanin� Pra�ram
L Tbe Cantractvr shall provid� the fpllawin� maintenance services in the District,
either directly c�r tbraugh a subcontractor:
a. Sweep the streets within the District at least two days a wee�.
b. Sweep and/or high-pressure hot water wash all s�dewallcs within the
District on a rregu�ar basis as frequently as necessary to l�eep the sidewa�s in a
clean, stain�-free and txas3�-free condition.
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c. In additian tQ tha City's regular ancera-day psckup of trash firom
receptacies in the Dis�rinct, make any other pickups which are necessary to ensure
tkt�.t the rec�ptacles in the District have ad�quate capacity remaining at a11 times.
d. Remove litter from sidewa�ks and str�ts in the District in a time�y and
e�tcient ma.tuner.
e. Regularly clean street furniture in the District, includ'uag benche�, drinking
fvuntains, street pla�tsrs, pedestrian lighting, t�lephone and kiosks.
f. Rernove ice and sno�v fram sidewallcs in the k�igh�. use pedestrian ax-ea� of
the District by applyutg City-ap�roved chemica� de-icers as practic�l ta maint�in
free passage o£ pedestr�ans vn the sid�walks. Removal of ice and snow in the
describ�d area wil� be undertaken, unless the weather ca�diiions are so severe that
complete removal of icc cannot be accomplished in a prac�ieal and tiraaely manner.
('The City sha11 continue to be responsible for snow and ice remaval, if any, on the
str�ets.)
2. The Contrac�or s�ali prQvide t�e follQwing laradscaping services in the District,
either directly or through a subc�t�tractor:
a. Maintain C�ty-owned lanciscaping ua the District {excluding tree a,nd shrub
replacements and lasidscaping in City parks) including:
(1) Watering
{2) Fertilizing
(3} Inspection
(4} Pruning
(Sj Treatment of waunds
(6} Disease control
(7) Insect control
b. Care ftir and beautify ahrubs, t�rees, decorativns in a11 public City-owned
planter baxes in #,�.e D�strict except in parks. The Ct�ntractor will ;replace all dead
plants regularly.
c. The Contractar shall report ai� plumbing prablems to the City Manager's
offic� which shall repart tt�e san�e tn the apprapriate City departments for timely
correction.
d. T�e Contractor shall reimburse the
resulting from negligence vr abu�e nf Cit
Ca�tractar, i#s agents, servar�ts or employees.
City or pay directiy for any repairs
y electrical or plumbing �aciii�ies by
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e. The Contractar sha11 pay for or coordinate a cooperative arrangemen# with
the Ciiry for supplemental utility u�age for landscaped areas, and sha11 pay For all
water usage for irrigat�on of p�anter baxes.
f. The City shall arrange for a�neter to be issued to the Contractor to permit
the Contractar to remove water frvm fire.hydrants in the Distr�ct. Su�h meter shall
b� issued by the City und�r the same terms and conditions as such meters are
customarily issued ta other Contractors.
g. The Contra.ctor shall advise the office of the City 1Vlanager in a ti�mely
manner of the ne.ed for capital improvements, replacements, repairs and retacatians
of street furniture in i�e Dis#rict_
h. The Contractor shall coa�erate with those who are authorized by the City
to pravide audit and legal services to the District.
C. Promotions Pro�
The Contractor shall promate, supervise and caardinate various activities and events in
the District so as ta pravide a more active, in�eresting and v�.ried environment. These services
sha11 include:
D�ectly producing, promoting and supen+ising a number af major fesfi�vaLs and
events wit�n t�e District. Ap�roximately one-�ialf oi the activiti�s will be
conducted in pubiic spaces and the other one-half will �� conducied im privatet�+
owned "semi-pubfic" space such as plaz�s and mall areas. Activities will range
from jazz, classical, �nvestern and contemporary concerts to qua�ty �.rt exhibits and
demonstrations of consumer prod�ets, etc. The contra�or will encaur�ge the use
of volunteers far the staffing af such ac��ities and will attempt to leverage funds
for interested businesses to provide the activities;
2. Caordina.ting public events and activities in the Di�trict io :minimize scheduling
cor�flicts and m�cirnize the benefrts of �ach event or activity;
3. Promoting, supervision and caordinating major down�own seasonal proinoizanai
events, which are s#rongly oriented tov�ard retail shoppers. Such events will inciude
assuxning t�e responsibility for pr�sentiu�g the annual Pa,rade of Lights. The Cont�ractar
will pro�ride staff to organize these events and wii� encourage the use o£va�unteer sta�'ing
iOT SUG�i eventS;
�}. Monitoring and ev�uating a� major ev�nts ut the District to improve the quality nf
the events and to meet changing ne�ds in the District;
5. Setting up a system to coileet data about each event a�d activity in ihe District.
Tr�formatian collected shall include i�e number and iype of peopl� attending, costs,
peaple's respo�s�s to the ae�ivities, probletns �ncountered and other informatian useful in
ptanr�ing £�xture events;
D. Marketing Pro�ram
The Contra�or st�all provide a marketing program, which staall include the fvllowing
seivices:
1. Developing communications vel�icles to reach downtown workers, surrounding
neighborhood,s, and the convention and visitors mar�Cet;
2. Seeking a wide vanet�+� of inedia exposure far th� District;
3. P�acing both public service and nonprofit ads ta maintain a positive image af the
District xn the public vi�ew;
4. Seek addition�l funds to suppari the efforts af the Distriet;
�. Cooperating and communicating vvith businesses in the District, th�; Chamber of
Cammerce, th� City of Worth, the Fort Worth Transportation Authority and the
Convention and Visitors Burea�;
6. Evaluating existing data and obtaining new data to build �, reliable in%rnaation base
about the District and its rnarkets.
E. Sec�titv Pra�ram
The Contractor shall �rovide %r an increased level of security presence in the District in
#�e follawing wa�s:
1. Actang as a 3iaison wit�i the City concemang the need for a bike p�trol arsd mau�ted
patrvl presence in th� District;
2. Ac�ing as a liaison with the City concernimg the need %r police cnuser patrals in
the District;
3. Assisting tha Police Department in establishing a Crime Prevention/Public
Relations program designed to iumprove the sec�rity image af th� Dist�ct and ta reduce
cri.me;
4, Promoting opiitnum coordiu�iion between private security departmenta in #he
District and the Police Departm�nt �o gai� the highest levet o£ security presence possible;
5. Providing increased parking garage and parking lat secarity as needed through a
safety inspection program ta be operated by �he Coniractor and the Police Depart�ent;
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and, when necessary, requesting palice surveillance o� particular garages or lo�s on a
5�'l01i #eTCri 1}&SiS;
6. Advising the City conce:r�ng the need far nncreased park security thraugh foot and
cruiser patrol an a caardinated basis.
F. Transnarta.tion and Parkin� Prct�am
The Contraci�or shall �.ssist the Ci�ry in impro�ing circulation and parking in the Distr�ct in
the following ways:
1. Imp:roving access into the District by cooperative promotion of the T and
Rideshare;
2_ Improving ci�culation in i�e Di,strict by working with the City to im�rave par�g
Iot signs and point of interest sigis;
3. Impro�ing transportation and a raund dovtm�own by providing a for�rn for
discussing, planning and deciding tran�portatian issues;
4. Imp�oving �e image of parking and tran�it in the District by cooperating with the
T and th�: City in the prom�tian nf parking lots and mass transit service;
5. Assisting in tl�e planning of motiifications or improvernents, which wou�d enhance
the operatians of free zane, bus service in the D�stri.ct. Particular attention r�virl be mads to
routing and #he integration af bus stnps into public space activity centers.
The Contractar shall cornm�nce, carry on and provide such improvements a.�d/ar service�
with a!l practicable dispatc�, ;in a sound, economical and efficient mat�ner, in accardance with thi�s
con�ract and its attachments and all �.pplicable laws. In praviding such im�rovements anci/or
servic�s, the Contractor sha11 iake such steps as are a�propriate to insure that tb�e worlc involved is
properly coordinated with Xelated work be�ng performed by the City.
The Contra�ar represents tl�at ii has or will secure at its own expense all materials,
supplies, mac�ery, equipment, tools, supexivat$!ndence, labar, �ersannel, insurance, and o#�er
accessories and services necessary to provide such im�rovetne�ts and/or services in accarda�nee
with the requi�-ements of the annua[ Budget and Service Pla�, The Contractor's personnel sball
not be ernployees af or considered under any contrac#ual rsiationslup with �e City. Unless
otherwise sp�cific�.ly pxovided herein, a1� of the improvemen#s and/or servi�es required hereunder
will bs �erfarmed by the Con.tractor or its subcontr�.ctors, and a11 personnel enga,�ed by the
Contractor shail b� fully quali�ied ta peaform such imprav�ments anrVor services.
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III.
The Citv's �luties and Res�ponsibilities
A. The City sk�all provide the following services in ca�ection with operation of the District
and with the per�orrnance of this cantract:
1. Levying and coll�Ctin� assessmen�s and recording the same in a separate revenue
account;
2. Ma�ing payments �a the Contractar from special �,ssessment revenues; .
3. Maintaining the existing level af services which the City currently provides in the
District, either directly or by paym�nt(s) in lieu thereaf;
4. Maintaining complete and detailed records concerning any expenditures of special
assessment revenues, wiuch are rnade througl� Ciry departtnents, boards or agencies;
5_ Prom�lgating rules and regu[ations pertaining io the use af the public space in the
Di�strict after receiving the Contractor's ad�rice and a.ssistance;
6. Retainiu�g and expe�ding revenues from special assessments, penalties, interest and
inves�ment income thereon in the District;
7. Preparing an annual report of delinquent property assessments and liens thereon to
be �led in the County Clerk's of�xce;
S. Mak�ng regular reports ta the Contractor concerning delinquent assessmen#s and
mal�g billings ther�on as necessary;
9. Produc�.g a� annual assessmen# roll of pt-operty owners and property within the
Distric#.
B. , The City aha11 have no financial obligation to the District other than l�vying and collecting
tha assessments Ievied by the District, excep� as provided in Paragraph 3 above, paying the
assessments an City praperty in ihe District, and paying for impravements and/or sen+ices that the
Contractor performs in the District, subject, �owever, to the provisions of Section VI �nd VTI
hereof.
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�,rnendrnents to Contract
This contract shall not be co�sidered to be modified, altered, changed or arnended in any
respect unless the same is done in writin� and is signed by both parties.
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�l,
T�rm
The initia3 term of this eontract will be £or a period beginning October 1, 2001, and
terminating September 30, 2d02. This cantract may be e�ended up to Four additional one-year
terms upon mutuat agteement of bnth parties. Any e�ctensians shall be authorized by the Fart
Worth City C�uncil on an annual bas�s. The compensation for contract extensions may b�
adjusted in accordance with the annual Budget and S�rvice Plan approved by the City Council.
The agreement between both parties to ex�rcise the e�ctenston option mu�t be eompleted at least
thirty (30) days priar to the end afthe current contract term.
VI.
�t��nts to Contra�e#or
A. The City shall pay the Contractar mont�y in advance �for perfomaance of the work as
hereimafter pr�vided. At the beginning of each mo�th, the Contractor sha11 send the City an
i�voice detailing the improvements and/or services to be perFormed during that month. Upon
approval af such invoice and the improvements anc�/or se�vices to be pecformed, the City shall,
wi#�rin ten (10) working days, pay t�e invoice. .
B. The Contractor shall make a montkaly wark report to the City Manager or his des�gnated
representative. This man�hly report shall detail all of the Can�aractor's significant work activiti�s
during the �receding manth.. The format of the report ��all be in a form t�iat is mu�trally agreed
upon by the Contractor and th� City Manager. The report shali be due on the fifteentl� (15th)
working ciay of the month. Payments to th�e Contractor may be u�ithheld if the �nc�nthly report is
not recei�ed. The City Manager o�- his designated representa�i�re shall �ave the right #o verify that
the report is cornplete and accurate.
C. Totai revenues and pa�ments ta the Cantractor sha11 consist of the fc�llawing amaunts
shown be�ow far the foll�owing impravements andlor services, which amounts are based vn the
cost of twelve (12) months af wor�:
Revenues Con�ractaal (Dther To#al Cost of
fi°om Pay�nents Revenues Improvemnts
�1.ssess�nents from City �erv�ces
FY 1999�40
i�)
���
Maintenance and
Landscaping
Managernent Pragr�sn
Totals
$33,368
-0-
$33,358
9
$1,020
$1,02d
57,362
2,512
$59,874
$91,75Q
2,512
2 3
$94,262
Note 1 The $1,020 is for assessments against City property.
Note 2 The $59,874 includes revenue to be coiiected by the Cantractar from others,
including $7,352 from "The T" �or contract services. $52,522 is from re�enues to
be generated by the �nprovement Distract No. 1. The City is not resgonsible for
payment of the $59,874 to ihe Contractor.
Note 3 $9�4,262 is the tatal cost of all programs. The City shall witl�hald $2,500 from
assesscnents as its admir►i.strative fee for services provided to the District, Payments
&om the City to the Cantraetor under t�is cantr�ct shall, con�sist oi $3a,868 from
assessments ($33,3�8 less th� $2,SOb administrative Fee). The r�mai�ing balanc�
of $59,874 is revenue, wluch the Contractor will raise and spend an tt�e programs.
The City is nat re�ponsible far paym�nt ofth� $59,87� to the Contractor.
In the case of auy improvements and/ar services, which the Contractor daes not provide
throughout the entire (12) month term a�' the contract," the Contractor shall receive a pro rata
payment to co�er only the manths when such iumprovements andlor service were actually
pro�vided.
C%�
�vailabilitv of Funds
If the $30,868 in Gity revenues referred to in Section Vi. C. abave is not availabfe or is
insuff cient for �he City to ma.�ce tiie paym�nts due hereunder, the City will immediately natify the
Contractor of such occurrence, and this contract may be terminated by the City on �he last day af
�he monih foz� which fiz�ds were available without penalt� ar expense to the City of any kind
whatso�ver, except as to the portions of the payments hereiun agx'eed upon for which funds are
available fram special assessments or sufficient fixnds are no� ava�lable, the City and the
Contractor may meet and negotiate an amendrnent to this contract so that the scnpe of
improvement� and/nr serv�ices to be provided by the Contractor wi� correspond to �he amount of
available funds.
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Pu6�Ave�i�nce and SaFeiy
A. The Contractor shall o�serve City ordinances relating tp obstructing str��ts, ke�ping alleys
or other rights-of-way open and �rotecting same and shall obey all laws and City ordina�ces
contralling or limating those engaged in the work at�d s�hal1 caordinate with the respectiv� City
de�art�ments con�erning same.
B. The Contractar shall perForm its duties in a manner that wii� cause the least inconvenience
and annoyance to the genera[ public and the property owners. Contractar wi11 exercise every
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necessary precaution for the safety af the praperty and the protectian af any and all persons
a�dlor prop�rty located adjacent to ar making passage through said property.
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�ht o� CDwnershiq
All permanent public facilitiEs and equipment owned by City within ti�e Fort Worth Public
Improvernent Dis#rict No. 10 sha�l remain property of City, and such praperty cannot be dis�osed
af by Contractar without the express written consent of City.
Ei�
Discriminati� bv Cnntractor
A. The Contractor, in the execution, perfarmance or at�empted perFormance of this eontract,
will nat discriminate against any person or persons because of sex, race, religivn, calor or national
origin, nor will tl�e Contractoar permit its officers, agents, employees or subcantractors to engage
in such discnmiz�a�ian.
B. This cantract is made and entered into with reference s�ec�fically to the ardinances
codified at Chapter 1'�, Article III, Division 3("Emp�oyment Practices"), af the City Code of the
City of Fort Worih, and the Contractor herehy covenants and agrees tha.t the Contractor, its
officers, agents, em�loyees and sul�contractars, ��,ve fi�i�y comp�ied with all provisions of sama
and that no etnployee or applicant for employment has been discriminated against under the terrns
af such ordinances by eith�r the Cantractar, its officers, agents, ernploye�s ar subcontractors.
7�I.
f'omnlia�ce with the Citv'� Minoritv/V�Qmen Bvsiness.Enterar� Urdinance
The City has adapted a goal-oriented progratn for the inclusion of minarity and women
business entexprises (�V�/WBE} in City contracts th�rough Q�rdinance Na. 13471, as amended. The
Cnntractor has c��ni�tted to meeting a 2S% MIWBE goal on this praject. The total of the
dollars budgeted in this cantract for Maint�nance/Landscaping will be used to determine th�
ac�i�veinent of tt�e percen�age goal on the project. Compliance by the Contractor with the gnal
andJo:r procedures outlined in the Ordinance is mandatory; failure by the Contractvr to comply
with suc� }�rocedures shall constitut� a breach of this con.traet and s��t be grounds for
termina#ion by the City.
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XII.
Contractor Liabilit_y_
Th� Contractor shall assume full liability for any damages to any public or private
praperty, which is due to the negiigence ai Contractor, its subcontra,ctors, agents, permittees or
assigns,
r:�ll�
Per�onai Lia6iliiv of Pu61�c offrcia�s
1Vo employee of the City af F�rt Warth, nor ��r other agent of th� City, shall be
persanally responsible iar any liabi�iiy axising under ar grawing out of �he contract ar operations
of the Contractar under the �enms oftksis contract.
1 ��'�
Cit� l�Tot Liable far I)e1�Y
It is further expressly a�reed that in no event shall the City be liable or responsibl� to the
Contractor or an� other person for or on account of any stoppage or d�lay in the wor� herein
prav�ided for by injunction or atb.err legal or equitable proce�dings, or from or by or on a.ccount of
any delay for any cause over which �he City has no control.
I��.
Iademnif cation
A. The Contractor covenant� and agrees to, and daes hereby, indemni£y and hold harmless
and defend the City, its oi�icers and emplayees, from and against any and all suits or c�aims fnr
d�mages or injuries, s�clud�g death, to any and all persons or property, whether real or asaer�ed,
arising nut af ar in co�nection with any s�egligent act or amission on the part ofthe Contractor, 'sts
officers, agents, servants, employees or sul�contr�ctors, and the Contraetor does n�reby assume
all liability and responsibility far injuries, claims or suits for the �amages to persons ox property,
of whatsoever ��nd or character, whether real ar asserted, accumng durit�g or arising aut of the
performance af this contract �s a result of any negligent act or omission on th� part of the
Cont�-ac�or, its a�cers, ag�nts, servants, employees oe subcontractors. SuCh indemnification shall
include Worker's Compe.�sation claims of or by anyo�e w�iomsoever in �ny way resulting from or
arising out o£ tib:e Cantractar's work, services and operations in cox�nection herevv�t�, inc[uding
operations of subcoatractors, if any, and the acts or omissions of employees or agents of the
Con#ractor.
B. Cantractor shall likewise iuidernnify and hold ha,rmless the Ci�y for at�y aind all injwy or
damages to City property arising out of or in cnnnectian with any and all neglig�nt acts or
12
omissions of Contractor, its officers, agents, emp�oyees, contractors, sub�ontractors, lice:nsees orr
:�nvitees.
C. Insurance caverage specified herein cons�itutes the rninimum r�quirements and said
requirements shall in no way lessen or limit the liability of the Contractor undec the terms of tlus
Contrac�. The Cantractor sha,ll procure and maintaim, at its own cast and expense, any additiortal
l�inds and amaunts oiins�rance that, in iis own judgment, ma.y be necessary for proper protection
in the pros�cution of its work. �
�VI.
Ind��endent co�tractor
It is expressly understood and agt'eed ti�at Contractar sna.� p�rform all wark and services
described herain �s an iitadependent con�-actor and not as a.n officer, agen�, servant or employee of
the City; t�at Contractor shall hav� �xclusive con#rol of and the exclusive right to control the
details oi the services and work perfarmed hereunder, and all p�rsons performing the same; and
shai� be solely respQnsible for the acts and omissions of its officers, agents, employees, contractors
�nd subcontractars� that tY�a doctrine of respandeat superia�r shall not apply as between City and
Contractor, its officers, agents, ennployees, cont�ractors and subcontractors; and that nothing
herein shall be coz�stnxed as creating a partn�rsbip or joint enterprise between City and
Contractor. No person performing any of the work and services described hereunder sha� be
considered an officer, agent, servant ar emplayee of the C'sty,
XVIL
Insurance
The Contractor �all no# com�nence work under this contract until it has obtained all t�:e
insurance required under the contract and such insurance has been approved by the City.
Contractor shall be resp�nsible for delivering to t1�e City the Contractor's certificate of insurance
for approval. Contractor ahall indicate on t�e certificate of insurance w�ether or nat its insurance
covers subcnntractnrs. The insurance coverage required herein shall include the coverage of all
subca�ntractors; or such aubcontractors shall pro�ride to Contractor documentation of insurance
reasonably equivalent to that required of the Cantractor, according to ihe lia.bility exposu:res
related to the subcaz�tractors' services and/or materials.
A. WORKERS' COMPENSATION INSIJRANCE: The Con#ractar sha� maintain, during
the life of tlus contract and any extension period, statutory Workers Compensation Insura€ice on
all o£ its employees e�gag�d in work under this contract and for a11 subcantractors unless s�xch
�ubcontractors maintain their own Workers' Compensa�ion Insuranca.
B. CQNIlI�IERCIAL GENERAI, LIAB�I.ITY INSiJR.ANCE: The Cos�tractor sha11 procure
and m�ntain during the li£e of this contract and any �xter�sion period, a cammercial general
liabili�y �surance policy in the amount ofless than $1,�OQ,QOp.OQ covering each occurrence with
13
an aggregate limit of $2,OOa,000.00. Such policy� shall be endorsed to name t�e City as an
additional insured.
C. AUTOMOBILE IN�UR.ANCE: The Cantractor sha11 proeure and maintain, during th�
li% of this contract and any e�ensive period, a comprehensive bodily injury and property damage
automobile liability policy �n the amount not less than $1,00(},000.00 �or each accid�nt. This
�o�icy sha�1 cover any au#amobile useci within the scope of this contract Such policy shall be
endorsed to name the �ity as an additional insured.
D. CRIIi�E IlVSURANCE: The Contractar shall main#ain an insurance policy having a
mi�imum limit of $50,000.00 per loss to cover money and securities �o:r which the Contrac�or is
coniractuaUy ancUor fiscally responsible. T�e policy sha.11 provide the follarving changes:
Employee Dishonesiy.
Z. Theft, Disappearance and Destruction af Money and Securities.
E. PROFES�iONAL LIABILITY iNSURANCE: (for errars and omissions}: The
Contractor shall maintain an insw-ance policy to cover prof�ssional liability expasu�es related ta
Section II{Scope of Services by Contractor), Paragraphs A thraugh F. Such insurance policy
shall be maintain�d at a limit nf not less tha�n $250,000.00 for each claim.
F. SPECTAL EVENTS LIABILITY INSURANCE: The Cvntractor shall maintain coverage
under a li,ability insurance policy for events Contractor halds and/or sponsars. This insur�nce
cav�rage may be included under the Corn�riercial General Liability insurance policy af Contractor
if clea�rlp�endarsed thereon or under a separate palicy. The minimum limit of coverage for special
events shall be $1,OOQ,Oa0.0U per occurrence. Contractor shall, as appropriate, require holders af
special events for which Contractor is res�onsible ta maintain liability insurance £or re�pective
events anc} require such event �olders to provide Contractor v�tl� eertification af insurance af the
a%rementioned �imit, or, at a min�mum of $504,Oa0.00 per each occurrence.
G. LIOU�R LIABTLITY IN5UR.ANCE: Contractor shall maintain an insurance p�licy at a
limit of not �ess than $SOO,OOO.QO £or ea.ch common cause (claim} as excess and/or primary
cav�rage for events fo:r which the Contxactar is responsible. Cantractor shall require event
haldecs to maintain such insurance for res�ective even#s when event holder(s}. Commerciai
General Liability insurance dnes not cover this �a�ility exposure, for example, when event
holder{s) are in the business of selling, manufacturing or di�tributing alcaholic bevea-agea.
H. TNSURANCE REQLTIREMEN_TS: The insurance specified in Sectian XVII hereof shall
comply w�#h the follawing requirements:
1. T�e named insured on Contractor's insuraflce policies shall be: Downtown Fort
Worth, �nc.
14
2. 1�dditiana! insured on t�� Contr$.ctor's insuranee policies Iisted in Seetion XV'II
{InsurancE), Paragraphs B, C, F and G, s�ali be the City of Fort Worth.
3. Certific�.tes of insurance documenting coverages required in this contract sball be
pravided to the City Manager, City ai Fort Worth, 1�4Q Th�-ockmorton Street, Fort
Worth, Texas 75102, in a timety manner; and a,ny failure of the City to request same shall
not be constnxed as a waiver of such requirement.
�4. A minimum notice of thirty (30} days shall be provided the City (as designated in
7tem 1.3. abov�) in t3�e event of cancellation or non renewal of policy(s) except a te� (10)
day notice shall be accep#able in the event of nan payment o£ ins�rance premium(s).
5. Insurers of a� policies of insurance shall b� lic�nsed or otherwise authoriz�d to da
busin.ess in ihe State of Texas and be othexwise acceptable ta t�e City in terms o£financ:�
strength and solvency.
6. Deductible l�rruts o£required insurance pol�cies shall be acceptable ta the City.
7. Applicat�le polici�s shall be endorsed with waivet(s) of subrogation in favor of the
City.
8. The City shall be entitled, upon its reques#, and withou# incurring earpense, to
re�iew the Cr�ntractor'� insurance policies including endorsem�nts thereta and, at the
City's discretion, the Con�'actor may ba required to provide proof oi i�surance pre�niutn
paym�n�s.
9. The Commeecial Generai Liability insurance policy requireci of the Contractor shall
have na exclusions by endorsement unl�ss �p�roved by the City.
1Q. Tlze City shall not be responsible for the cost a� any insurance required of the
Cantractar.
1i. All liability i�surance required of the Contractor shall be writter� on as� t�ccurrence
basis as sueh is authoriz�d in the State of Texas by the State Department of Insurance and
1tS 1'�SP�Ct1V� BORi'C�.
T. LOCAL AGENT FOR IN�LTR.ANCE: The insuranee company ar rn�aging brokerage
firm wi� or through whom the Cantractor's insurance is written shall be zepresented by an agen#
or agents having an of�ice located within t13e Fart Worth-Dallas metropalitan area. The name af
the ag�nt or agents shall be stated on all certificates of insurance. Contractor shall keep the
required insurance in effect at a�i times during the term of this contract and any e�rtension thereof.
Contractor shall furnish to City a cenificate of insurance on a farm approv�d by the City,
�videncing that Contractor has obta'rtied the required insurance coverage. All policies must
provide that they may not be changed ar cance�ed by ��e insurer in less than thirty (30) days a$er
ihe City of Fart Warth has r�cei�ed written notice of such ch��e or cancellation except a�otice
15
af ten {10) days shall be acceptable if cancellatian is due to nvn-payment of policy prenaium. The
lines of cover�ge and policy �imits of such insuranc� may be revised upward at City's request with
reasonable notice by the Gitq to the Contractor, and Contractoz shall revise such lines af coverage
and policy iimits within thirty (30} days after receipt of such request.
►, �f
La�s to be Observed
The Co�tractor at all times shall observe and comply with all applicable federal and state
taws, local 1aws, ordinances, orders and reguiations of the federal, state, coun.ty or city
gc�vernrnents. No pleas af misunderstanding wiil be considered on account o�igmorance thereof
�
Taxes
T1�e Contraetor shall pay all federal, state and local ta�es, which may be ehargeable against
the perform�nce af this work.
�
Fermits
Be�ore proceeding with the work hereund�r, the Contra,ctor shall abtain and pay far any
necessary per.mits and licenses, v�hetb,er issued by the state, county ar citq, and fi�rnish prnof
thareof.
XXI.
Character of V�orl�ers and �Jork
The Co�tractor and the Cantractor's employees, including subcontractvrs, shall be
competent and carefi�l workers skill�d in their r�spective trades. The Contra,ctor shall not employ
nor contract wit� any persan who repea#edly engages in misconduct or is incompetent or
negligent in t�e du� and proper performance of his duties. The City shall retain the right to
require the Cantractor io remov� any employee who is guilty of miscanduct toward t�ie public ar
is in. any way discourteous to the pub�c. Tkus wock is heing per£ormed for the public benefit and
it is necessary tl�.i it be performed in an acceptable manner and at a satisfacto� rate of progress,
as determined by ihe City.
l6
� �'� 1
Eauinment
The Contractar �ha�t at all times maintain its equipment in a clean, serviceable candition,
A�l equipment shall be properly licensed and inspected and clearly marked with the Co�€tractor's
name. The cantinued use of unseraic�able and improper equipment ahall be considered a breach
of cantract.
���
As�i�.� ar Su6�ettin� the �ntr�
The Contracivr shall not assign or sublet the contrac� or ar�y portion of the contract
without written approval of the Crty Ma,�ager. The City's written approval o£ the Contractor
subletting work sha11 not ba cansidered as making th� City a, pa.rty to such Contracior. Na
subco�tract shall under any eircumstarices relieve the Contractor of the Contractor's �iability and
obligations under tf�e eontract; all tran�actions will ba made throu,gh -the Contractor, Such
subcontractors will be recagnized and dealt with anly as wor�ers and represent�tives who aze
providing services to the ContracCor. Any subcontracts s�all be sub,ject to the provisions af
Section XI hereof.
�
Breach of Con�ract
A11 terms, conditions asid specific�tians of the contract shall be considered materia], and
failure to perform any part nf the contract shail be consider�d a breach of contract. Should t�e
Cantractor fail to remedy any b�each of contract within £ourteen {14} days after written
notif'ication to the Co�tractor of the violation, the City may, at it� option and in additian #a any
other remedies available to it under 1aw, terrninate the contract. This contract shall not be
terminated, however, ii the Contractor has commenced io cure the breach within said fourteen
{14} day pe�iod, and thereaft�r pursues such cure with reasonab�e diligenee and in good faith.
xxv.
Contract Administration
The City Nianager shail designats a repres�ntative to adrninister this contract. The City
a.ssigns to the Contractor the responsibility to per�orm the adm�istrative, su�ervisory and
management tasks %r the District as set forth in this contract and the 2Q01-204� Budget and P�an
of Seivices wf�ich is on file in the atTice af the City Secretary. The Contractor shall be responsib�e
for operation, oversi�ht and supervision o£ the management �rogram, the maintenance and
landscaping pragram, t�e pramotians program, the cnarketing program, the securi[iy pragram and
the transportation and parking program.
17
��I.
InformafioII
The Contractor shall, at such time and in such form as City may requir�, fixrnish peri�dic
in%rmation concerning �tiie status af the project and �such other statements, certificates and
appfovals relative to the pra�ect as rnay b� requested by the City.
�'_ I
Boo�s and Records
The Contractor shall rnaintain campletE and acc�,trate records with respect ta costs
incurred under the contract. A11 such records sha11 be maintained on a generally accepted
accou�cting basis and shall tae cle�.rly iden 't.�fied and readily accessible. The Contractar shall
pravi�de represe�tatives of Ciiy or its appoin�ees fie� access to such baoks �,nd recards, at all
proper times, in order that they may examine and audit the same and make copies ther�of. The
Contractor shall further allow the City and its representatives to make inspect�o�s of all work
data, documents, praceedings a.nd activities relat�d to tl�is cantract. Such right of access and
audit shall con�inue £or a period of tl�ree {3) years from the date of final payment under this
cor�tract.
�VIiY.
Performanee Audit
City 5hali have the right to conduet �. per%rmance a�t�it and evaluation af Contractor at
such times as City deems necessary. The Contractor shall fully cooperate with any such
pe�'ormance audit. The City map employ consulta.�ts at the Gity's expe�se to assist City in the
audit. Tha Contractor agrees to give the City and its �onsu�tants access to all reparts, data,
scheduies, etc., which may be required to conduct said perf'ormance audit.
Q
l�otice.s
Any natice, bill, invaice ar report required by this contract shall be cvnclusively
det�rmined to have been delivared at the tirr�e same is deposited in the United States mai1, in a
sealed et�veiope with sufficient posta.ge attac3�ed, to the address listed beZor�v;
City of Fort Worth Downtown Fort Worth, It�c.
ATTN: City Mataager ATTN:I�en Devero, President
1000 Tb.rackrnarton Street Suite 400 Fart Worth Club Tawer
Fart Worth, Texas 76102 Fort Worth, Te�as fi610�,
18
�
X�.
Headin�s Disregarded
The tit�es af the severaC sections,. aubsections and parag.�aphs �et forth in thi� contract are
insertad for convenience of referencs only and shall be disregarded in construing or interpreting
any of the provisions of this contract.
���
Venue and J�risdiction
Shauld any action, wh�th�r real or asserted, at law or in equi#y, �ise out afthe executio�,
petformance, attempted per�ormanc�e oX nonperforrnance of this contract, venue for said action
sl�a.11 lie in Tarrant Caunty, Texas. This contract and any action in connectian herewith sha11 be
governed, canstrued and enfarc�d hy ths laws of the St�te of Texas.
��,��
Severabilitv
In ease any one or morE of the gro�+isions contained in t�is contract s�a11, for any reason,
be held to be invalid, illeg�l or unenforceable in any re�p�ct, such invalidity, illegality or
unenforc�ability shal[ nat affect any other provision of th'ss cantt'act, w�uch contract sha11 be
construed as if such invalid, illegal or unenfarceablr; provision had never bee� contained herein.
F*�;—�.1�
l�Ton�wai+ver
The ��.�ilure of the city to insist upon the performance of any term or provision of this
contract or to exer�ise any right herein con£erred s}��1 not be construed as a waiver �r
relinq�ishment to any extent of City's right to assert ar rely upon any such term or righ� on any
future occasio�.
�KX�1V.
�ntiretv of A�reement
This written ins#rument and all attack�nents incorporated herein by r�fer�nce constitute the
entire agreement by the parties hereto concerning the wark and services to be performed
hereunder, and any prior or contemporaneous ora.l or written agreements which purport ta vary
from the te�ns hereo� shall be vaid.
19
I�V.
Et%cti�e IDate
This contract is m�,de arid entered as af �ctober 1, 2001.
�
EXECUTED on tlais the :ay� Cicly Of �lu v�. �� r_
CITY �F FORT `��RTH, TEI�S
' ► r � --
,
BY: ',,r , �'� :, ;,`;�_
Chaxles R. Bvswell
Assista�t City Manager
APPRO B AS TO F(}RI�I A�D LEGAI.ITY:
Assistant �y Attomey
Date:
A��'E�T:
.,� . "��
S�� ; , � � :��.;�—
loria Pear�`ity Secretary
{� � ! �`�I� `i" ,_ _ -
�Q��g��� Authori��gian
_//�" : �/r, ri ..._ a �.
����
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2401.
DU�1vT0'�1� FORT �ORTH, Il�C.
a Texas Corporatian
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$� �I 7, � 8Q in �h� �p[��ia9 A�sessm�ni Clistr�cf Fun�l from ��+ailable #ur�ds; ar��
�. A�ulhorize the #ra��f�� vf $�O,�D� �ar admGr�rs�r�tl�r� �e�� �rom tF�� ��.�ecial Asse��rrtier�t Diskrlct Fund,
PaD hlo. C, I�Y�[}01-�Of}� pro}ect a�cc��a�tit �o thr: ��nc�r�l �u�tc#; r�r�d
T. Aul��r�z� tE�� �ity Mar��g�r Io �xe�ul� a cor�traci e�cler��io� +r�rltl�� �rincf�al f'+rlar�as��mar�# �ro�p to
�rt�v��le im�ravement� an� s�ervi�$s f�t PID f��. 6 dt�ring �Y��D�-2�0� for l�e s�m �fi $�,2��',47'8;
and
8. �Ado�t th� �roposed ��0'f a�s�s��n�ni rolf w��icY� a� ar� �fil� �nr{�h khe �ily ��cr�t�aEy ���� s�t T��e�day,
�ct��er 1�, 2�01 ai 1��;�� �.�, in fha �i�}� ���nr,il �h��nb�r as kh� #�r�� �n�l pface far tho b�neti#
f�ear�ng: ar��l
9. �irc��# tha �iiy �r����t�ry to ���+� no�rc� of tl�� ��kot��� 1�, 2[?�� pu�l�� he�aring Ir� �c�rorc�ance with
�tate l�v�r; �r�d
1�.�1}�prov� �dc�ins� to tlti� �{]�1'�-�(1�� �ud�e�, as C�nLl��en�y. ar�y unenc���r��ere� rever�uo� f�orn t�e
PII] �ta. f �ss��s€x��i��s irnr-n prior �rc�ars.
� DI��I.J��I{.}�:
�r� �e�terr�t��r ��. 1��� �I�.+��� �-1�34'I�, ���ie C�ity �o��nc�l �stabli��red Fori Wc�rl�� F'�aislic Irr��}ru��r�,or�t
�Islt�ict #�o. f�. _