HomeMy WebLinkAboutContract 54512-R3CSC No. ____________
Contract Renewal-54512-R3 Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
November 13, 2023
SEF Builders, Inc
Superior Fencing
Attn: Jeff Frank, President
432 Blackjack Trail
Keller, TX 76248
Re: Contract Renewal Notice
Contract No. CSC No. 54512 (“Contract”)
Renewal Term No. 3: November 1, 2023 to October 31, 2024
The above-referenced Contract with the City of Fort Worth expires on October 31, 2023
(“Expiration Date”). Pursuant to the Contract, the Contract may be renewed by the mutual
agreement of the parties. This letter memorializes the parties’ mutual agreement to renew the
Contract for an additional one (1) year period, which will begin immediately after the Expiration
Date. All other terms and conditions of the Contract remain unchanged.
Please return this signed acknowledgement letter, along with a copy of your current
insurance certificate, to the address set forth below, acknowledging receipt of the Contract
Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Veronica Alcazar
Veronica Alcazar
Administrative Assistant
Veronica.Alcazar@fortworthtexas.gov
817-392-4834
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Coniract Rene�iral-�451?-R3 FT.woRrH,rx
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 09/15/20 M&C FILE NUMBER: M&C 20-0654
LOG NAME: 13P20-0177 GATE REPLACEMENT AND REPAIRS AR PD
SUBJECT
(CD 3 and CD 5) Authorize Agreement with SEF Builders, Inc. in an Annual Amount Up to $105,200.00 for Gate Replacement and Continued
Repairs for the Police Department and Authorize Four Annual Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with SEF Builders, Inc. in an annual amount up to $105,200.00 for gate
replacement and continued repairs for the Police Department and authorize four one-year renewal options.
DISCUSSION:
The Police department approached the Purchasing Division to procure an annual agreement for gate replacement and repair services for their
East and West Divisions. The procurement will be for the one time replacement of gates located at 3525 Marquita Drive, and an annual agreement
for maintenance repair services as needed for both divisions. The replacement and repair of the gates at both locations will provide safety and
security for City personnel. In order to procure these services, Purchasing issued a Request for Proposals (RFP) consisting of detailed
specifications including the requirements for the replacement and repair of the gates.
This RFP was advertised in the Fort Worth Star-Telegram on July 1, 2020, July 8, 2020 and July 15, 2020. The City received one bid.
The Bid was evaluated on best value criteria including extent of the services meeting the City's needs, reputation of proposers and services
offered, and cost. Staff from the Police Department evaluated the proposal submitted and recommends awarding a one-year agreement to SEF
Builders, Inc. with four one-year options to renew. No guarantee was made that a specific amount of the repair services will be purchased. In
addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort
Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in
accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities
are negligible.
Upon City Council approval, the contract shall begin on execution and end one year from that date.
The West Division is located in COUNCIL DISTRICT 3 and East Division is located in COUNCIL DISTRICT 5.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Capital Projects
Fund for the PD Gate/Fence Improvements project to support the approval of the above recommendation and authorization of the agreement.
Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Jesus J. Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8285
A'ja Robertson 8585