HomeMy WebLinkAboutContract 27241CI�'Y ����iE��RY ; . .,
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STATE OF TEXAS
COUNTY OF TARRANT
KNOW ALL MEN BY THESE PRESENTS
THIS AGRE�MENT is made and entered hy and between the City of Fort �Torih, 7'exas, a municipal
corporation situated in TarranY County, Texas, hereinafter called the "City", acting herein by and through
its duly auihorized Assistant City Manager, and MAXIMUS, INC, hereinafter called the "Cflnsultant" for
the purpose ofproviding architectural design ser�ices %r (the projeat).
WTTNE�SETH
That for and in consideration of the mutual covenants and agreements hereiza contained, the parties hereto
do hereby covenant and agree as follows:
1. SCOFE OF SERVYC�S: Consultant shall be responsible to perform the services that are mntually
agreed upnn during a sit down meeting at the kic�C off ineeting and tailored toward the general ser�ices set
farth in its proposal dated March 19, 2001, which is attaehed hereto as Bxhibit A and incorporated herein
by reference.
2. TERM: Consultant s�a11 connmence ser�ices on August 17, 2001, and complete services by
Deceznber 20, 2001, unless conditions arise outside of Consultant's conirol which impede completion hy
that date. Consultazat agrees to perform its services in a professianal, expeditious manner.
3. CQMP�NSATION: The City of Fort Worth, Texas agrees to pay the Consultant a fixed fee of
$25,00�. This ainount includes expenses. Consultant shall invaice mpnthly for professional fees and
expeaises. Invoices shall provide detail snfficient to the Client's requirements. '�'l�e Client shall pay the
invoice witliin 60 days of its receipt of the in�oice.
This contract does nat include litigation support. In the event the Consuliarit is requ�red to pravide
dacuments or testiruony in response to claims, demands or actions by third parties, Cansultant shall bill the
Clienf for services rez�dered based on then eurrent professional fees and expenses incu�-red. No taslcs shall
be undertaken wiihout prior written noti�catzon to the CIient. This prnvision is intendad to apply only to
ihird party act�ons based on ihe Client's irnpiernentation of Consultant's reports and findings,
4. TERIVIINATION: The Client may fierminate this Agreement with or without cause upon giving
thu�ty {30) days written nvtice to Consultant. Iri the event tha Client terminates t�is Agreement, Consultant
shall be eniitled to be paid for prpfessia�al services and expenses incurred through the date of receipt of
natice of ter�nination. Consultant may terminate this Agreemeni as a result of Client failing to pay for
services provided upon givin� thirty (30) days written natice to the Client. Yn the e�ent Consultant
terrninates this Agreement, Consultant shalI be entitled to receive compensation and expenses accrued to
the date af recaipt of notice of termination. _
S. P�RSONNEL: Consultant represents that it has, or will secure at its awn expense, all persflnnel
necessary to perfarn� the ser�ices requu•ed under this Agreement. All of the services r�quired hereunder
shall be performed by Consultant or under its supervision, and ali personneI engaged in performing the
services shall be qualiiied ta do so. All ser�vices to be performed hereunder shall be in accordance wi�h
professional standards in fhe iield.
6. SUBCONTRACT�NG: Consultant reserves the right to subcontract fa�• sex-vices hereunder.
Gonsultani agrees to natify th� Cliea�t in writing of any sucli suhcontracts and the services to be �erformed
in accordance witl� the subaonh�acting arrangement.
7. INSIIRANCE: If rec�uired, Consultant shall pravide a certificate af insurance prior to
co�nmencement nf the engagement. The certificate shall clearly indicate that the Consultant has oUtained
Page 1 of 4 ��,�U'�u"�' "L� W���9��
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IN TEST'IMONY THEREOF, the City of Fort Worti� has caused this instrument to be signed in triplicate in
its name and o� its behalf, by its City Manager and attested by its City Secretary, with the Carporate Seal
af�xed; and the Archiiect has alsv properly executed this instrurnent in triplicate capies, each of which is
deemed an origii�al.
EXECUI'ED TN TH ITY OF FORT WORTH, TEXAS, THIS �eL�r day of �, A.D.,
$y: �`��J Qi� APPROVED:
��^�gcrT,4�v���p���� �
Maximus, Ii�c. �(�1�,[., � , � � i �
Company
�/ � G(✓ P��I �+�►r.l-�`
Office (Preszdent or Vice-President}
APPROVAL R�:CC�MENDED:
By:,; �_� ; a � .� �' ¢ -
Transportation and Public rks
APIPROVED AS TO FOAM AND LEGAI.ITY:
��
By:
�ins
�iry ti�orn�y
G��y �fi�inberg�r
Ass�sstant �ity Rtf�rn�y
Mike Gt-aomer
Assistant City Manager
�
RECORDED:
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City�cretary
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By:
Date:
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.^ �a . � Zi 7 ��_.,,..,.
contraGt Au�hori�a�ion
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Date
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Page 4 of 4
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���c� r����� ��� �o�►��io� �s��s����r
Ciiry a� F�� �►�rth Texa�
Yran�por�aiion and �ubli�'I�Vork� ��pa�r��nfi (il��`)
F��rley r4venu� �er�ice Cenfier ��toc��i�n
Conduct an initiaf review of the Harley sike wikh t�e understanding that the City may shortly se11
the property ta allow expansian of the Will Ragers Memorial CeRter and must vacate the Flar{ey
site at some unspecified time in the fiuture.
Determine khe level of occupancy and the estimated space avai{able to each of the TPW
funckior�s affected by the transfer from Harley 5ervice Center
Make an init�al general space and functionality assessment of the current space.
Based on MAXIMUS and current 9ndustry standards and a cursory re�i�w of the T/PW
operational characteristics, determine the estimated square footage required by each of the
organizations in question. Include initial estimates for circulation, growth, and averall site
requirements,
Review eac� of the sites ltnown to be avaifable now (6912001) for possible relocation af TIPW
funct9ons at the Harley Service Center. Pro�ide a general review of sike aperations and
characteristics, and make recommendations for continued andlor f+�t�r� use of each propased
site. Include information regarding the facility and organizational changes that may need to be
made.
List the best aptions avaiEable. De�elop ad�antages and disadvantages for each. Provide initiaf
cost eskimates for each of these aptions.
Develop and describe the selecfed MAXIMUS recarrtmendation for the relocatian of T/PW. IVote
how the sife[s] ideniified in the recomrr�endation can accammodate the funetions and
organizations to be pos9tioned there. This will be accom�lished in an arganizatian-by-organization
cursory space and facility needs table.
Provide three bound copies and one camera-ready capy o# the draft Assessrt�+ent. Within five
days after receipt of comments and constructive criticisms, or a period nf thirty days (whiehe�er
cornes first), del�ver three baund copies and one camera-ready copy of the finaE Assessment.
_ _ - —� —
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�Iy1 1�► /'� � IYI L� � , � , � ., ��.+" . 73�a0 PiCC3Fd I�riv�. �tiilC� f44,
Fie��,f+rg C�averr�r�re.�� S�rve f�re: P�v�1� . , . _ :� _� ., �. �_ Rqckv�lle Phl� �0�5{I
C�l-�-�%31� �
�`ity of �`or� Y�o�th, ,T'exa�
� or a� �oun�I �o���fc��o�
� - - -. --- --
�AT�. REFERENCE Nl1MBER L�G NAME PAGE
9111101 �o� �73� 1 20MAXIMUS � 1 af 2
suB��cr APPR�PRIATION ORDINANCE AND AWARD OF CONTRACT TO MAXIMUS, WC. TO
INVESTIGATE OPERATIONAL NEEDS AND AL.TERNATIVES FOR THE RELOCATION
OF THE TRANSPORTATION AND PUBLIC WORKS, EQUIPMENT SERVICES, AND
ENVIRONMENTAL MANAGEMENT DEPARTMENTS F'ROM THE HARLEY AVENUE
MAINTENANCE COMPLEX �
RECOMMENDATION:
It is recomm�nded that the City Councfl:
1. Adopt the attached appropriatian ordinance increasing estimated receipts and a�pro�riations in fhe
Capita[ Projects Reserva Fund by $25,000 from avalable funds; and
2. Authorize tfi�e transfer of $25,000 fram the Capital Projects Reserve Fund to #he General FUndlNon-
De�artmental; and
3. �Adopt the attached appropriation ordinance increasing estimated r�ceipts and appropriations in the
Genera! FundlNon-Departme�tal; and
4. Authorize the Cify Manager to execute a professional services contract with Maximus, Inc. to
investigate aperatianal needs and alternatives far refacation of t�e Transportation and Public Works,
Equipment SENIC�S, and Enviranmental Management Departments from the Harley A�enue
Maintenance Complex, for a fee not to exceed $25,000.
DlSCUSSION:
�n accordance wEth plans for the development and expansion of the Will Rogers Memorial Center,
current operations located at the Harley Avenue Maintenance Gomplex will he required to relocate.
In�estigation and analyses of departmental operatians is necessary tv select new Iocation(s} and
deve[op criteria for the preliminary site plan a�d design of replacement facilities. The recommendations
and criieria wil� form the basis for a design contract once the comprehens�ve facilities plan is accepted.
The E�uipmenf Services D�partment has retaine� a consultant to evaluate their operatians and prepa�e
an aperational pfan. A significant portion af this study cc�ncerns the ci�velopment of facilities to meet
relocation needs and future plans fnr the clEent departments. The consultant study has pra�ressed to
the point that it cart be used as a base for the Harley Complex Re[oeation Study.
On February 27, 2001, twenty-nine firms were notified of tF�e relocation sfudy and invited to submit
Sta#ements of Interest. A notice was also placed in the F'ort Worth Star-Tefe�ram. Five firms s�bmitted
Statements of Int�resk, and Maximus, Inc. was se�ected as the most qualified firm #o conduct the study
�ecaus� of their wide exposure to the site and customer service needs of municipal field operatians.
�i�i�U�G�G'�� �����
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DATE
91'I 9109
suB1�cT
C`ity o� f '�'ort &T�orth, r �'exas
� ar and �ounc�� �o����c�t�o�
� ------..... . _... _
REFERENC� NLiMBER LOG NAME PAGE
��� ��3� 20MAJCIMUS 2 of 2
APPROPRIATIaN �RDINANCE AND AWAR� OF CONTRACT TO MAXfMUS, lNC. TO
1NVESTIGATE OPERATIONA� NEEDS AND ALTERNATIVES FOR THE RELOCATION
OF THE TRANSPORTATION AND PUBLIC WORKS, EQUIPMENT SERVICES, AND
ENVIRONMENTAL MANAGEMENT DEPARTMENTS FROM THE HARLEY AVENUE
MAlNTENANCE COMPLEX .
On August 16, 2001, the C�ty Manage�- dir�cted the Transportation and Public Works Department to
complete the investigation within 90 days so that the City Manager coul� �resent a unified facility plan
fo the City Council. By selecting Maximus, lnc. as a. relocation consultar�t, the Transportation and
Public Works Departmenf can move forward in an expedient manner.
FISCAL. INFORMATIONIGERTIFICATION:
Tf�e Finance Dir�ctar certifies that upon approval of the above recommendations and adoption ofi the
attached apprapriation ordinances, funds will �e availa�le in the eurrent operating �udget, as apprapriated,
of the General Fur�d. The cash balance in the Capital Projects Reserve Fund after this transfer wili be
$1,254,473.00.
MG:n
5ubmitted for City Manager's
Office by:
Mike Groamer
�riginatiug Department Head:
Hugo Malanga
Additfonal Infnrmation Cos�tact:
Eiugo Malanga
FLiND
(to)
1) GC�O
6140 'i) GC10
2&3) GG01
3) GG09
7801 (from}
�4) GG01
2) GC14
7801 -
I ACCOUiYT I CE�1T`ER I AMOUNT
441a12 013410a01000 $25,OOO.QO
538070 D1 301 0009 000 $25,OOOAO �
4720'�0 0905500 $25,000.00 1
539'I20 0905500 $25,000.40 �
�
539120 0905500 $25,004.00
538Q70 D'{301D0010�0 $25,OOO.Da
1
1
CI'I'X SECRE'['ARY
Ciiy of l�'orRt Wort�i, T'exas
_ �11 �i� A11� ���1L`1� ��i��L1�1����11
� �
I]ATE ��E�'ER�NCE NUMBER � LOG NAME 20MAXIMUS , pAG� 'I Ofi 2
911'f101 �a� �7��
s�B���T APPROPR1ATkON ORDINANCE AND AWARD OF CONTRACT TO MAXIMUS, INC. TO
�. INVESTIGATE OPERATIONAL NEEDS AND ALTERNATIVES FOR THE REL,�CATION
4F THE TRANSPORTATION AND PUBLIC WORKS, EQUIPMENT SERVICES, AND�
ENVIRONMENTAL MANAGEMENT DEPARTMENTS FROM THE HARL.EY AVENUE
MAfNTENANCE C4MPLEX
- �REC�MMENDATION:
It is recammended that the City Co�r�eil:
1. Adopt the attaehed appropriation ordinance increasing esfimated receipfs and appropriations iri the
Capital Projects Reserve Fur�d by $25,000 from available funds; and
2. Authorize the transfer of $25,000 from tl�e Capital Projects Reserve Fund to the General FundlNon-
Departmental; and
I 3. A�opt the at#ached appropriation ordinance i�creasing estimated receipfs and ap�ropriations in the
General FundlNon-Departmental; and
I 4. Autharize the City Manager to execute a professional services contract with� Maximus, Inc. to
� in�estigate operational needs and alternatives #or relocation of the Transportatian and Publ�c Works,
Equipment Services, ar�d Environmental Management Departments from the Harl�y Avenue
� Maintenance Complex, far a fee not to exceed $25,000.
DISCUSSiON:
!n a�cordance with plans for the developm�nt and expansion ofi the Will Rogers Memorial Center,
current aperations located at the Harley Avenue Maintenanee CompEex wifl be required to relocate.
Investigation and analyses of departmental o�era�ions is necessary #o select new location{s) and
develap criteria for the preliminary site plan and design of replacement facilities. The recommendatio�s
and criteria will form the basis for a design contract once the comprehensive facilities plan is accepted.
The Equipment 5ervices Depar�ment i�as retained a consultant to evaluate their operations and prepare �
an op�rational plan. A signi#icant portion of this siudy cancerns the development of facilities to meet
refocation needs and future plans for the client departments. The consultant study has �rogressed to
the point that it can be used as a base for the Harley Complex Reiocation Study.
On February 27, 2001, twenty-nine firms rrvere notified of the reloca#ion s�udy and invited to submit
Statements of Interesf. A notice was also placed in the �ort Wort� Star-Telearam. Five firms su�mitfed
Statements of Int�rest, and Maximus, Inc. was seiected as the most qualified firm to conduct the study
because af their wide exposure to the site artd customer service needs of municipal field operations.
C'ity of �o� Y�orih, T'exas
� ���� ���i ��u�r��� ���r��n�c�r�r;��
DAT� R��'�RENCE NUMBER LC]G fVAME PAG�
gi�11�� C-��73� I- 20MAXIMUS I 2 of 2
S�g��� APPR�PRIATION ORDINANCE AND AWARD OF CONTRACT TO MAXIMUS, iNC. TO �
� INV�STiGATE 4PERATIONAL NEEDS AND ALTERNATiVES FOR THE REL.00ATION
OF THE TRANSP4RTATION AND PUBLIC WORKS, EQUIPMENT SERViCES, AND
ENVIR�NMENTAL MANAGEMENT DEPARTMENTS FROM THE HARLEY AVENUE
_ , MA�NTENANCE COMPREX
On August '16, 2aQ9, the City Manager direc�ed the Transpor�ation and Public Works Department to
complete the investigation within 90 days sa that the City Manager could present a�nified facility �lan
to the City Council. By selecting iUlaximus, Inc, as a relocatian consultant, the Transporta#ion and
Public Works Department can mo�e fo�rrvard in an expedient manner.
FISCAL INFORMATIONICERTlFICATION:
The Finance Director certifies that upon appraval of the above recammendations and adaptio� af the
attached appropriat�on ord�nances, funds will �e available in the current o�erating budget, as appropriated,
of the Genera� Fund. The cash baf�nce in the Capital Projecis Reserve �und after this transfer wil! be
$1,264,473.Q0.
MG:n
. ;
5vbmitfed for City Manager's
Office by: �
Mike Graomer
Originating Department Head:
Huga Malanga
Addttlonal Information Centact:
�Iugo Malar►ga
FiIND
(to)
� �y�c�a
6140 1) GC10
2&3) GG01
3j GG01
7801 (from)
1 4) GGQ1
2) GC10
7801 �
' ACCOXiNT � CENT�R I AM�iTNT
4�F9 0'I2 013010001 D00 $25,000.40
538070 0'E 30'f D009 OOp $25,d00.00
472010 09055p0 $25,000.00
539120 0905500 $25,000.00
53912� fl�o�soo $2s,000.aa �
538Q70 013�100Q10Q4 $25,OOflAO
CITY SECR�TARY
I�PROV�D
�ITY C�UNCIL
s�P r� zoo�
�Au.. l�i�,�� �11
Citp Secrehary o[ tha
Citp af Por11€dorih,'Pearaa
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