HomeMy WebLinkAboutContract 60518CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement (“Agreement”) is entered into by and between Safco Products Co. by
and through Wilson Bauhaus Interiors, LLC. (“Vendor”), a authorized reseller through Omnia Partners
Contract #R191814, and the City of Fort Worth, (“City”) a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A – Seller’s Quote, Scope of Services or Purchase Order;
3. Exhibit B – Cooperative Agency Contract Omnia Partners #R191814; and
4. Exhibit C – Conflict of Interest Questionnaire.
Exhibits A, B, and C which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement for the first year by City
shall be an amount up to Six Thousand Eight Hundred Forty-Two Dollars and Ninety-Four Cents
($6,842.94). Vendor shall not provide any additional items or services or bill for expenses incurred for
City not specified by this Agreement unless City requests and approves in writing the additional costs
for such services. City shall not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
The term of this Agreement is effective beginning on the date signed by the Assistant City
Manager below ("Effective Date") and expires on April 30, 2024 in line with the cooperative contract.
The City shall be able to renew this agreement for one (1) one-year renewal option by written agreement
of the parties, so long as the underlying cooperative is also extended.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
To CITY:
City of Fort Worth
Attn: Fernando Costa, Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney’s Office
at same address
To VENDOR:
Wilson Bauhaus Interiors, LLC.
Attn.: Karen Denson, Vice President of Sales
5051 Pulaski St,
Dallas, TX 75247
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
By: ___________________________
Name: Fernando Costa
Title: Assistant City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: ______________________________
Name: Raquel, Cleveland
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: N/A
VENDOR:
Wilson Bauhaus Interiors, LLC.
By:
Name: Karen Denson
Title: Vice President of Sales
Date: ____________________________
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EXHIBIT A
Proposal
051 - FF&E DALLAS
5051 PULASKI STREET
DALLAS, TX 75247
Phone: (972) 488-4100
Fax:(972)488-8815
www.wi Is o n ba u ha u s. c om
Order Number 6417
Date 10/04/2023
Customer PO No SW PATROL DIVISION
Customer Name CITY OF FORT WORTH
Salesperson DAVID GIBSON
Project Number
Terms 50% DEPOSIT NET 30
Page 1 of 3
T CITY OF FORT WORTH
� 200 TEXAS ST
FORT WORTH, TX 76102
ATTN: INVOICES
Phone: 817-392-2462
� Email: SUPPLIERINVOICES@FORTWORTHTEXAS.GOV
Prepared for : DAVID GIBSON
SAFECO OMNIA CONTRACT #R191814
Line Quantit� Description
0
2
3
4
5
� c;c�rw svv ratroi uivision
H 3501 Risinger/McCart
P Fort Worth, TX 76115
T ATTN: LA SHONDA DOCKEREY
0
3.00 SAFCO PRODUCTS COMPANY
Each 6254AND6256
Industrial Steel Shelving 24 x 36", 6 Shelf Pack and Post Pack
Mark Line For: Tag TG: 114, 115, 129 Storage
Tag GC: F10
Tag T5: 6254
°/a Off List: 58.50
1.00 SAFCO PRODUCTS COMPANY
Each 6255AND6256
Industrial Steel Shelving 24 x 48", 6 Shelf Pack and Post Pack
Mark Line For: Tag TG: 114, 115, 129 Storage
Tag GC: F11
Tag T5: 6255
% Off List: 58.50
2.00 SAFCO PRODUCTS COMPANY
Each 6255AND6256
Industrial Steel Shelving 24 x 48", 6 Shelf Pack and Post Pack
Mark Line For: Tag TG: 134 Storage
Tag GC: F11
Tag T5: 6255
% Off List: 58.50
2.00 SAFCO PRODUCTS COMPANY
Each 6254AND6256
Industrial Steel Shelving 24 x 36", 6 Shelf Pack and Post Pack
Mark Line For: Tag TG: 143 Storage
Tag GC: F10
Tag T5: 6254
% Off List: 58.50
3.00 SAFCO PRODUCTS COMPANY
Each 6255AND6256
Industrial Steel Shelving 24 x 48", 6 Shelf Pack and Post Pack
Mark Line For: Tag TG: 143 Storage
List Unit Price Extended
Amount
622.00 258.13 774.39
746.00
309.59
309.59
746.00
622.00
746.00
309.59
258.13
309.59
619.18
51626
928.77
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Proposal
051 - FF&E DALLAS
5051 PULASKI STREET
DALLAS, TX 75247
Phone: (972) 488-4100
Fax:(972)488-8815
www.wi Is o n ba u ha u s. c om
Order Number 6417
Date 10/04/2023
Customer PO No SW PATROL DIVISION
Customer Name CITY OF FORT WORTH
Salesperson DAVID GIBSON
Project Number
Terms 50% DEPOSIT NET 30
Page 2 of 3
L
7
8
9
Tag GC: F11
Tag T5: 6255
% Off List: 58.50
3.00 SAFCO PRODUCTS COMPANY
Each 6254AND6256
Industrial Steel Shelving 24 x 36", 6 Shelf Pack and Post Pack
Mark Line For: Tag TG: 148 Bike Maint
Tag GC: F10
Tag T5: 6254
% Off List: 58.50
1.00 SAFCO PRODUCTS COMPANY
Each TW67236BB--HK5
TechWorks 72"W x 36"D Adjustable Bench with Butcher Block Surface
HK5:Tech Silver
Mark Line For: Tag TG: 148 Bike Maint
Tag GC: T10
Tag T5: TWB72366B
% Off List: 58.50
3.00 SAFCO PRODUCTS COMPANY
Each 6254AND6256
Industrial Steel Shelving 24 x 36", 6 Shelf Pack and Post Pack
Mark Line For: Tag TG: 183 Equip Storage
Tag GC: F10
Tag T5: 6254
% Off List: 58.50
2.00 SAFCO PRODUCTS COMPANY
Each 6255AND6256
Industrial Steel Shelving 24 x 48", 6 Shelf Pack and Post Pack
Mark Line For: Tag TG: 183 Equip Storage
Tag GC: F11
Tag T5: 6255
°/a Off List: 58.50
622.00
258.13
774.39
3,679.00
622.00
746.00
1, 526.79
258.13
309.59
1.526.79
774.39
619.18
Order Sub-Total : $6,842.94
TOTAL ORDER : $6,842.94
PLEASE REVIEW THIS QUOTATION AND NOTIFY US PROMPTLY OF ANY CORRECTIONS REQUIRED THANK YOU FOR THE OPPORTUNITY TO BE OF SERVICE
A FINANCE CHARGE OF 1-1/2% PER MONTH WHICH IS AN ANNUAL PERCENTAGE RATE OF 18% WILL BE CHARGED ON ACCOUNTS PAST DUE.
Signature: Name: Title: Date:
Region 4 Education Service Center (ESC)
Contract # R191814
for
Furniture, Installation and Related Services
with
Safco Products Co.
Effective: May 1, 2020
The following documents comprise the executed contract between the
Region 4 Education Service Center and the Safco Products Co. effective
May 1, 2020:
I. Vendor Contract and Signature Form
II.
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APPENDIX A
CONTRACT
This Contract (“Contract”) is made as of __________, 2020 by and between
(“Contractor”) and Region 4 Education Service Center
(“Region 4 ESC”) for the purchase of (“the products
and services”).
RECITALS
WHEREAS, Region 4 ESC issued Request for Proposals Number R for
(“RFP”), to which Contractor provided a response
(“Proposal”); and
WHEREAS, Region 4 ESC selected Contractor’s Proposal and wishes to engage Contractor in
providing the services/materials described in the RFP and Proposal;
WHEREAS, both parties agree and understand the following pages will constitute the Contract
between the Contractor and Region 4 ESC, having its principal place of business at 7145 West
Tidwell Road, Houston, TX 77092.
WHEREAS, Contractor included, in writing, any required exceptions or deviations from these
terms, conditions, and specifications; and it is further understood that, if agreed to by Region 4
ESC, said exceptions or deviations are incorporated into the Contract.
WHEREAS, this Contract consists of the provisions set forth below, including provisions of all
attachments referenced herein. In the event of a conflict between the provisions set forth below
and those contained in any attachment, the provisions set forth below shall control.
WHEREAS, the Contract will provide that any state and local governmental entities, public and
private primary, secondary and higher education entities, non-profit entities, and agencies for the
public benefit (“Public Agencies”) may purchase products and services at prices indicated in the
Contract upon the Public Agency’s registration with OMNIA Partners.
1) Term of agreement. The term of the Contract is for a period of three (3) years unless
terminated, canceled or extended as otherwise provided herein. Region 4 ESC shall have the
right to renew the Contract for two (2) additional one-year periods or portions thereof. Region
4 ESC shall review the Contract prior to the renewal date and notify the Contractor of Region
4 ESC’s intent renew the Contract. Contractor may elect not to renew by providing three
hundred sixty-five days’ (365) notice to Region 4 ESC. Notwithstanding the expiration of the
initial term or any subsequent term or all renewal options, Region 4 ESC and Contractor may
mutually agree to extend the term of this Agreement. Contractor acknowledges and
understands Region 4 ESC is under no obligation whatsoever to extend the term of this
Agreement.
2) Scope: Contractor shall perform all duties, responsibilities and obligations, set forth in this
agreement, and described in the RFP, incorporated herein by reference as though fully set
forth herein.
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3) Form of Contract. The form of Contract shall be the RFP, the Offeror’s proposal and Best and
Final Offer(s).
4) Order of Precedence. In the event of a conflict in the provisions of the Contract as accepted
by Region 4 ESC, the following order of precedence shall prevail:
i. This Contract
ii. Offeror’s Best and Final Offer
iii. Offeror’s proposal
iv. RFP and any addenda
5) Commencement of Work. The Contractor is cautioned not to commence any billable work or
provide any material or service under this Contract until Contractor receives a purchase order
for such work or is otherwise directed to do so in writing by Region 4 ESC.
6) Entire Agreement (Parol evidence). The Contract, as specified above, represents the final
written expression of agreement. All agreements are contained herein and no other
agreements or representations that materially alter it are acceptable.
7) Assignment of Contract. No assignment of Contract may be made without the prior written
approval of Region 4 ESC. Contractor is required to notify Region 4 ESC when any material
change in operations is made (i.e. bankruptcy, change of ownership, merger, etc.).
8) Novation. If Contractor sells or transfers all assets or the entire portion of the assets used to
perform this Contract, a successor in interest must guarantee to perform all obligations under
this Contract. Region 4 ESC reserves the right to accept or reject any new party. A change
of name agreement will not change the contractual obligations of Contractor.
9) Contract Alterations. No alterations to the terms of this Contract shall be valid or binding
unless authorized and signed by Region 4 ESC.
10)Adding Authorized Distributors/Dealers. Contractor is prohibited from authorizing additional
distributors or dealers, other than those identified at the time of submitting their proposal, to
sell under the Contract without notification and prior written approval from Region 4 ESC.
Contractor must notify Region 4 ESC each time it wishes to add an authorized distributor or
dealer. Purchase orders and payment can only be made to the Contractor unless otherwise
approved by Region 4 ESC. Pricing provided to members by added distributors or dealers
must also be less than or equal to the Contractor’s pricing.
11)TERMINATION OF CONTRACT
a) Cancellation for Non-Performance or Contractor Deficiency. Region 4 ESC may terminate
the Contract if purchase volume is determined to be low volume in any 12-month period.
Region 4 ESC reserves the right to cancel the whole or any part of this Contract due to
failure by Contractor to carry out any obligation, term or condition of the contract. Region
4 ESC may issue a written deficiency notice to Contractor for acting or failing to act in any
of the following:
i. Providing material that does not meet the specifications of the Contract;
ii. Providing work or material was not awarded under the Contract;
iii. Failing to adequately perform the services set forth in the scope of work and
specifications;
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iv. Failing to complete required work or furnish required materials within a reasonable
amount of time;
v. Failing to make progress in performance of the Contract or giving Region 4 ESC
reason to believe Contractor will not or cannot perform the requirements of the
Contract; or
vi. Performing work or providing services under the Contract prior to receiving an
authorized purchase order.
Upon receipt of a written deficiency notice, Contractor shall have ten (10) days to provide
a satisfactory response to Region 4 ESC. Failure to adequately address all issues of
concern may result in Contract cancellation. Upon cancellation under this paragraph, all
goods, materials, work, documents, data and reports prepared by Contractor under the
Contract shall immediately become the property of Region 4 ESC.
b) Termination for Cause. If, for any reason, Contractor fails to fulfill its obligation in a timely
manner, or Contractor violates any of the covenants, agreements, or stipulations of this
Contract Region 4 ESC reserves the right to terminate the Contract immediately and
pursue all other applicable remedies afforded by law. Such termination shall be effective
by delivery of notice, to the Contractor, specifying the effective date of termination. In such
event, all documents, data, studies, surveys, drawings, maps, models and reports
prepared by Contractor will become the property of the Region 4 ESC. If such event does
occur, Contractor will be entitled to receive just and equitable compensation for the
satisfactory work completed on such documents.
c) Delivery/Service Failures. Failure to deliver goods or services within the time specified, or
within a reasonable time period as interpreted by the purchasing agent or failure to make
replacements or corrections of rejected articles/services when so requested shall
constitute grounds for the Contract to be terminated. In the event Region 4 ESC must
purchase in an open market, Contractor agrees to reimburse Region 4 ESC, within a
reasonable time period, for all expenses incurred.
i) Additional Delivery/Installation Charges: Contractor may enter into additional
negotiations with a purchasing agency for additional delivery or installation charges
based on onerous conditions. Additional delivery and/or installation charges may only
be charged if mutually agreed upon by the purchasing agency and Contractor and can
only be charged on a per individual project basis.
d) Force Majeure. If by reason of Force Majeure, either party hereto shall be rendered unable
wholly or in part to carry out its obligations under this Agreement then such party shall
give notice and full particulars of Force Majeure in writing to the other party within a
reasonable time after occurrence of the event or cause relied upon, and the obligation of
the party giving such notice, so far as it is affected by such Force Majeure, shall be
suspended during the continuance of the inability then claimed, except as hereinafter
provided, but for no longer period, and such party shall endeavor to remove or overcome
such inability with all reasonable dispatch.
The term Force Majeure as employed herein, shall mean acts of God, strikes, lockouts, or
other industrial disturbances, act of public enemy, orders of any kind of government of the
United States or the State of Texas or any civil or military authority; insurrections; riots;
epidemics; landslides; lighting; earthquake; fires; hurricanes; storms; floods; washouts;
droughts; arrests; restraint of government and people; civil disturbances; explosions,
breakage or accidents to machinery, pipelines or canals, or other causes not reasonably
within the control of the party claiming such inability. It is understood and agreed that the
settlement of strikes and lockouts shall be entirely within the discretion of the party having
the difficulty, and that the above requirement that any Force Majeure shall be remedied
with all reasonable dispatch shall not require the settlement of strikes and lockouts by
acceding to the demands of the opposing party or parties when such settlement is
unfavorable in the judgment of the party having the difficulty.
CONTRACT
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e) Standard Cancellation. Region 4 ESC may cancel this Contract in whole or in part by
providing written notice. The cancellation will take effect 30 business days after the other
party receives the notice of cancellation. After the 30th business day all work will cease
following completion of final purchase order.
12)Licenses. Contractor shall maintain in current status all federal, state and local licenses, bonds
and permits required for the operation of the business conducted by Contractor. Contractor
shall remain fully informed of and in compliance with all ordinances and regulations pertaining
to the lawful provision of services under the Contract. Region 4 ESC reserves the right to stop
work and/or cancel the Contract if Contractor’s license(s) expire, lapse, are suspended or
terminated.
13)Survival Clause. All applicable software license agreements, warranties or service
agreements that are entered into between Contractor and Region 4 ESC under the terms and
conditions of the Contract shall survive the expiration or termination of the Contract. All
Purchase Orders issued and accepted by Contractor shall survive expiration or termination of
the Contract.
14)Delivery. Conforming product shall be shipped within 7 days of receipt of Purchase Order. If
delivery is not or cannot be made within this time period, the Contractor must receive
authorization for the delayed delivery. The order may be canceled if the estimated shipping
time is not acceptable. All deliveries shall be freight prepaid, F.O.B. Destination and shall be
included in all pricing offered unless otherwise clearly stated in writing.
15)Inspection & Acceptance. If defective or incorrect material is delivered, Region 4 ESC may
make the determination to return the material to the Contractor at no cost to Region 4 ESC.
The Contractor agrees to pay all shipping costs for the return shipment. Contractor shall be
responsible for arranging the return of the defective or incorrect material.
16)Payments. Payment shall be made after satisfactory performance, in accordance with all
provisions thereof, and upon receipt of a properly completed invoice.
17)Price Adjustments. Should it become necessary or proper during the term of this Contract to
make any change in design or any alterations that will increase price, Region 4 ESC must be
notified immediately. Price increases must be approved by Region 4 ESC and no payment for
additional materials or services, beyond the amount stipulated in the Contract shall be paid
without prior approval. All price increases must be supported by manufacturer documentation,
or a formal cost justification letter. Contractor must honor previous prices for thirty (30) days
after approval and written notification from Region 4 ESC. It is the Contractor’s responsibility
to keep all pricing up to date and on file with Region 4 ESC. All price changes must be
provided to Region 4 ESC, using the same format as was provided and accepted in the
Contractor’s proposal.
Price reductions may be offered at any time during Contract. Special, time-limited reductions
are permissible under the following conditions: 1) reduction is available to all users equally; 2)
reduction is for a specific period, normally not less than thirty (30) days; and 3) original price
is not exceeded after the time-limit. Contractor shall offer Region 4 ESC any published price
reduction during the Contract term.
18)Audit Rights. Contractor shall, at its sole expense, maintain appropriate due diligence of all
purchases made by Region 4 ESC and any entity that utilizes this Contract. Region 4 ESC
reserves the right to audit the accounting for a period of three (3) years from the time such
CONTRACT
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purchases are made. This audit right shall survive termination of this Agreement for a period
of one (1) year from the effective date of termination. Region 4 ESC shall have the authority
to conduct random audits of Contractor’s pricing at Region 4 ESC's sole cost and expense.
Notwithstanding the foregoing, in the event that Region 4 ESC is made aware of any pricing
being offered that is materially inconsistent with the pricing under this agreement, Region 4
ESC shall have the ability to conduct an extensive audit of Contractor’s pricing at Contractor’s
sole cost and expense. Region 4 ESC may conduct the audit internally or may engage a third-
party auditing firm. In the event of an audit, the requested materials shall be provided in the
format and at the location designated by Region 4 ESC.
19)Discontinued Products. If a product or model is discontinued by the manufacturer, Contractor
may substitute a new product or model if the replacement product meets or exceeds the
specifications and performance of the discontinued model and if the discount is the same or
greater than the discontinued model.
20)New Products/Services. New products and/or services that meet the scope of work may be
added to the Contract. Pricing shall be equivalent to the percentage discount for other
products. Contractor may replace or add product lines if the line is replacing or supplementing
products, is equal or superior to the original products, is discounted similarly or greater than
the original discount, and if the products meet the requirements of the Contract. No products
and/or services may be added to avoid competitive procurement requirements. Region 4 ESC
may require additions to be submitted with documentation from Members demonstrating an
interest in, or a potential requirement for, the new product or service. Region 4 ESC may reject
any additions without cause.
21)Options. Optional equipment for products under Contract may be added to the Contract at
the time they become available under the following conditions: 1) the option is priced at a
discount similar to other options; 2) the option is an enhancement to the unit that improves
performance or reliability.
22)Warranty Conditions. All supplies, equipment and services shall include manufacturer's
minimum standard warranty and one (1) year labor warranty unless otherwise agreed to in
writing.
23)Site Cleanup. Contractor shall clean up and remove all debris and rubbish resulting from their
work as required or directed. Upon completion of the work, the premises shall be left in good
repair and an orderly, neat, clean, safe and unobstructed condition.
24)Site Preparation. Contractor shall not begin a project for which the site has not been prepared,
unless Contractor does the preparation work at no cost, or until Region 4 ESC includes the
cost of site preparation in a purchase order. Site preparation includes, but is not limited to:
moving furniture, installing wiring for networks or power, and similar pre-installation
requirements.
25)Registered Sex Offender Restrictions. For work to be performed at schools, Contractor
agrees no employee or employee of a subcontractor who has been adjudicated to be a
registered sex offender will perform work at any time when students are or are reasonably
expected to be present. Contractor agrees a violation of this condition shall be considered a
material breach and may result in the cancellation of the purchase order at Region 4 ESC’s
discretion. Contractor must identify any additional costs associated with compliance of this
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term. If no costs are specified, compliance with this term will be provided at no additional
charge.
26)Safety measures. Contractor shall take all reasonable precautions for the safety of employees
on the worksite and shall erect and properly maintain all necessary safeguards for protection
of workers and the public. Contractor shall post warning signs against all hazards created by
its operation and work in progress. Proper precautions shall be taken pursuant to state law
and standard practices to protect workers, general public and existing structures from injury
or damage.
27)Smoking. Persons working under the Contract shall adhere to local smoking policies.
Smoking will only be permitted in posted areas or off premises.
28)Stored materials. Upon prior written agreement between the Contractor and Region 4 ESC,
payment may be made for materials not incorporated in the work but delivered and suitably
stored at the site or some other location, for installation at a later date. An inventory of the
stored materials must be provided to Region 4 ESC prior to payment. Such materials must be
stored and protected in a secure location and be insured for their full value by the Contractor
against loss and damage. Contractor agrees to provide proof of coverage and additionally
insured upon request. Additionally, if stored offsite, the materials must also be clearly identified
as property of Region 4 ESC and be separated from other materials. Region 4 ESC must be
allowed reasonable opportunity to inspect and take inventory of stored materials, on or offsite,
as necessary. Until final acceptance by Region 4 ESC, it shall be the Contractor's
responsibility to protect all materials and equipment. Contractor warrants and guarantees that
title for all work, materials and equipment shall pass to Region 4 ESC upon final acceptance.
29)Funding Out Clause. A Contract for the acquisition, including lease, of real or personal
property is a commitment of Region 4 ESC’s current revenue only. Region 4 ESC retains the
right to terminate the Contract at the expiration of each budget period during the term of the
Contract and is conditioned on a best effort attempt by Region 4 ESC to obtain appropriate
funds for payment of the contract.
30)Indemnity. Contractor shall protect, indemnify, and hold harmless both Region 4 ESC and its
administrators, employees and agents against all claims, damages, losses and expenses
arising out of or resulting from the actions of the Contractor, Contractor employees or
subcontractors in the preparation of the solicitation and the later execution of the Contract.
Any litigation involving either Region 4 ESC, its administrators and employees and agents will
be in Harris County, Texas.
31)Marketing. Contractor agrees to allow Region 4 ESC to use their name and logo within
website, marketing materials and advertisement. Any use of Region 4 ESC name and logo
or any form of publicity, inclusive of press releases, regarding this Contract by Contractor must
have prior approval from Region 4 ESC.
32)Certificates of Insurance. Certificates of insurance shall be delivered to the Region 4 ESC
prior to commencement of work. The Contractor shall give Region 4 ESC a minimum of ten
(10) days’ notice prior to any modifications or cancellation of policies. The Contractor shall
require all subcontractors performing any work to maintain coverage as specified.
33)Legal Obligations. It is Contractor’s responsibility to be aware of and comply with all local,
state, and federal laws governing the sale of products/services and shall comply with all laws
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while fulfilling the Contract. Applicable laws and regulation must be followed even if not
specifically identified herein.
34)Tariff Surcharges: Contractor has the option to charge a surcharge, as an additional line item,
if approved by the purchasing agency. All surcharges must be based on a percentage of total
order and must be approved by Region 4 prior to use.
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The undersigned hereby ofFers and, if awarded, agrees to fumish goods andlor services in strict
compliance with the terms� speciflcations and conditions at the prices pro�osed within response
unless noted in writing.
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Aut�ori¢ed signature
Accepted by Region 4 ESC:
Contract No. �� � � � �
�nitial Contract Te � 2020 to 3� Z�23
Regi n 4 E Autharize Baar Member
Margaret S. Bass
Print Name
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Region 4 ESC Auti�orized Board Member
Carmen T. Moreno
Print Name
4/28/2020
Date
4/28/2020
Date
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TERMS & CONDITI�NS ACCEPTANCE
FORM
Signature on the Offer and Contract Signature form certi#ies complete acceptance of the
terms and conditions in this solicitation and draft Contract except as noted below with
proposed substitute language (additional pages may be attached, if necessary). The
provisions of the RFP cannot be modified withaut the express written approval of Region
4 ESC. If a proposal is returned with modifications to the draft Contract provisions that
are not expressly approved in writing by Regian 4 ESC, the Contract provisions
contained in the RFP shall prevail.
Check one of the following responses:
❑ Offeror takes no exceptions to the terms and conditions of the RFP and draft
Contract. (Note: If none are Iisted be/ow, if is understood that no
exceptions/deviations are taken.)
X Offeror takes the following exceptions to the RFP and draft Contract. All exceptions must
be clearly explained, reference the corresponding term to which Offeror is taking exception
and clearly state any proposed modified language, proposed additional terms to the RFP
and draft Contract must be included:
(Note: Unacceptable exceptions may rerr�ove Offeror's proposal from consideration for
award. Region 4 ESC shall be the sole judge on the acceptance of exceptions and
modifications and the decision shall be finat.
If an offer is made with modifications to the cantract provisions that are not expressly
approved in writing, the contract provisions contained in the RFP shall prevail.)
Section/Page Term, Condition, or Exception/Proposed Modification Accepted
Specification (For Region
4 ESC's use)
Exhibit F, �Certification of Compliance ra the extent offeror is notified that purchases are made
Page 40 with Buy America Provisions '��th Federal Highway Administration, Federal Railroad
4dministration, or Federal Transit Administration funds, noted
�fferor certifies that it will supply only those products that
�omply with all applicable provisions of the Buy America Ac
and agrees to provide such certification or applicable
�waiver with respect to specific products to any Participating
0.gency upon request. Purchases made in accordance with
the Buy America Act must still follow the applicable
�procurement rules calling for free and open competition.
f�dfferar supplies a broad product offering which includes
'�specific Buy America Ac# compliant products.
�
IExhibit B, #14 Due date for admin fee Safco can provide Omnia with a report 10 days
payment following month end, but we need 10 more days
before our payment is due. While we will do our best OMNIA Part ers
to comply with payment being due 10 days following �11 discuss w� h
month end, our payment cycle of fulfillment for all Safco
other admin fees is bi-weekly on the second Thursday
opposite payroll.
IExhibit B, #14 IPayment of Admin Fee for Safco will pay the increase from Z% to 3% even OMNIA
IProducts/Services though this is a higher admin than we previously paid partners wil
for this contract, and exceeds any other state or
federal contract we hold, but we request to report aiscuss with
and pay this admin fee on product only. Safco
Appendix A#14) �IFreight prepaid, F.O.B. II deliveries shall be f►eight prepaid, F.O.B. Origin
Delivery IDestination and shall be included in all prieing offered. acceptable
Appendix A#14) �onforming product shall be In stock, distributed product will ship within 3 days,
Delivery ��hipped within 7 days of �and stocked colors of manufactured product will ship
ireceipt of Purchase Order
within 2 weeks, but based on the schedules of the acceptable
,preferred carriers and consolidation points, delivery
�may take an additional 3-7 business days depending
��n the distance traveled. Out of stock product will be
immediately disclosed to the customer and they will
have the option to cancel the order if the ship date is
not acceptable.
�Appendix A#14) iConforming product shall be Lead time for manufactured and configured product
Delivery �Shipped within 7 days of exceeds 7 days. A lead time schedule is attached to
�receipt of Purchase Order Exhibit B, Tab 1 for our standard lead times and acceptable
�exceptions. We try to reduce lead times whenever
possible, the attached lead times are consistent with
industry standard for similar product. Based on the
:schedules of the preferred carriers and consolidation
points, delivery may take an additional 3-7 business
�days depending on the distance traveled.
Page 11, #22 Sampies shali be furroished, �ead time for ma�ufactured and conf€gured samples
re� of cost, within seven j7� ��Y exceed 7 days. A lead tirrte schedule is attac�ed
days after recei�ing noti�e �f o�xhibit s, Tah 1 fQr our s#andard lead times and acceptable
SUC�} iEgU@5[ exceptions. Whi{e we try to priaritiae sample
requests, same req�ses#s may need t� exeeed 7 day�.
Based Qn the schedu�es of the preferred carriers and
eonsoiidation poir�ts, delivery may take an additional
3-7 business days depending on the distar�ce tra�eied.
,Appendix C, IDiverse Vendor Certification Safco does not record diversity classifications for our
Document #6 1Program subcontractors. While this has not historically been
our focus, we will survey the authorized dealers from noted
the previous Omnia_NIPA contract and/or provide
certifications upon request.
APPENDIX A
DRAFT CDNFRA�T
Thrs ontra�f {"Gontracf", �s made as of �Z 3, 2020 by and between ��"� �
�r -� �� � ("Can ractor' j and Region 4 Fducafran Service Center
("Regian 4 ESC') for the purchase of �R ��► [ a �("the
producfs and services'). �( v� S
RECiTALS
WHEREAS, Region 4 ESC issued Request far Proposals Number R for ("RFP"),
to which Contractor provided a response ("Praposal"); and
WHEREAS, Region 4 ESC selected Contractar's Proposal and wishes to engage Contractor in
providing the services/materials described in the RFP and Proposal;
WHEREAS, both parties agree and understand the following pages will constitute the Contract
between the Contractor and Region 4 ESC, having its principal place of business at 7145 West
Tidwell Road, Houston, TX 77092.
WHEREAS, Contractor included, in writing, any required exceptions or deviations from these
terms, conditions, and specifications; and ii is further understood that, if agreed to by Region 4
ESC, said exceptions or deviations are incorporated into the Contract.
WHEREAS, this Contract consists of the provisions set forth below, including provisions of all
attachments referenced herein. In the event of a conflict between the provisions set forth below
and those contained in any attachment, the provisions set forth below shall control.
WHEREAS, the Contract will provide that any state and local governmental entities, public and
private primary, secondary and higher educatian entities, non-profit entities, and agencies for the
public benefit ("Public Agencies") may purchase products and services at prices indicated in the
Contract upon the Public Agency's registration with OMNIA Partners.
1) Term af aqreement. The term of the Contract is for a period of three (3) years unless
terminated, canceled or extended as otherwise provided herein. Region 4 ESC shall have the
right to renew the Contract for finro (2} additional one-year periods or portions thereof. Region
4 ESC shall review the Contract prior to the renewal date and notify the Contractor of Region
4 ESC's intent renew the Contract. Contractor may elect not to renew by providing three
hundred sixty-five days' (365) notice to Region 4 ESC. Notwithstanding the expiration of the
initial term or any subsequent term or all renewai options, Region 4 ESC and Contractor may
mutually agree to extend the term af this Agreement. Contractor acknowledges and
understands Region 4 ESC is under na abligation whatsoever to extend the term of this
Agreement.
2) Scope: Contractor shall perform all duties, responsibilities and obligations, set forth in this
agreement, and described in the RFP, incorporated herein by reference as though fully set
forth herein.
GONTRACT
1
3) Farm af Cvntract. The form of Contract shall be the RFP, the Offeror's proposal and Best and
Final Offer(s).
4) Order Qf Precedence. In the event of a conflict in the provisions of the Contract as accepted
by Region 4 ESC, the following order of precedence shall prevail:
i. This Contract
ii. Offeror's Best and Final Offer
iii. Offeror's proposal
iv. RFP and any addenda
5) Cammencem�nt af Work. The Contractar is cautioned not to commence any billable work or
provide any material or service under this Contract until Contractor receives a purchase order
for such work or is otherwise directed to da sa in writing by Region 4 ESC.
6) Entire A reemer�t Par�l e�idenc� . The Contract, as specified above, represents the final
written expression of agreement. All agreements are contained herein and no other
agreements or representations that materially a!#er it are acceptable.
7) Assiqnment of Contraet. No assignment of Can#ract may be made without the prior written
approval of Region 4 ESC. Contractar is required to notify Region 4 ESC when any material
change in operations is made (i.e. bankruptcy, change of ownership, merger, etc.).
8) NQ�ativn. If Contractor sells or transfers afl assets or the entire portion of the assets used to
perForm this Contract, a successor in interest must guarantee to perform all obligations under
this Contract. Region 4 ESC reserves the right to accept or reject any new party. A change
of name agreement will not change the contractual abligations of Contractor.
9) Con#ract Afterativns. No alterations to the terms of this Contract shall be valid or binding
unless authorized and signed by Regian 4 ESC.
10)Addinq Autharized Qistrihut�rslDealers. Contractor is prohibited from authorizing additional
distributors or dealers, other than thase identified at the time of submitting their proposal, to
sell under the Contract without notification and prior written approval from Region 4 ESC.
Contractor must notify Region 4 ESC each time it wishes to add an authorized distributor or
dealer. Purchase orders and payment can only be made to the Contractor unless otherwise
approved by Region 4 ESC. Pricing pravided to members by added distributors or dealers
must also be less than or equal to the Cantractor's pricing.
11)TERMINATl�N ❑F CONTRACT
a) CancellatiQn for Nan-PerFormanc� ar Contractar �eftcier��Y. Region 4 ESC may terminate
the Contract if purchase volume is determined to be low volume in any 12-month period.
Region 4 ESC reserves the right to cancel the whole or any part of this Contract due to
failure by Contractor to carry out any obfigation, term or condition of the contract. Region
4 ESC may issue a written deficiency notice to Contractor for acting or failing to act in any
of the following:
i. Providing material that does nat meet the specifications of the Contract;
ii. Providing work or material was nat awarded under the Contract;
iii. Failing to adequately perform the services set forth in the scope of work and
specifications;
CONTRACT
2
iv. Failing to complete required work or furnish required materials within a reasonable
amount of time;
v. Failing to make progress in performance of the Contract or giving Region 4 ESC
reason to believe Contractor will not or cannot perform the requirements of the
Contract; or
vi. Performing work or providing services under the Contract prior to receiving an
authorized purchase order.
Upon receipt of a written deficiency natice, Contractor shall have ten (10) days to provide
a satisfactory response to Region 4 ESC. Failure to adequately address all issues of
concern may result in Contract canceflation. Upon cancellation under this paragraph, all
goods, materials, work, documents, data and reports prepared by Contractor under the
Contract shall immediately become the properky of Region 4 ESC.
b) Termir�atior� for Cause. If, for any reasan, Contractor fails to fulfill its obligation in a timely
manner, or Contractor violates any af the covenants, agreements, or stipulations of this
Contract Region 4 ESC reserves the right to terminate the Contract immediately and
pursue all other applicable remedies affarded by law. Such termination shall be effective
by delivery of notice, to the Contractor, specifying the effective date of termination. In such
event, all documents, data, studies, surveys, drawings, maps, models and reports
prepared by Contractor will become the property of the Region 4 ESC. If such event does
occur, Contractor will be entitled ta receive just and equitable compensation for the
satisfactory work completed on such documents.
c) Qeliveryl5ervi�e Failures. Failure ta deliver goods or services within the time specified, or
within a reasonable time period as interpreted by the purchasing agent or failure to make
replacements or corrections of rejected articles/services when so requested shall
constitute grounds for the Confract to be terminated. In the event Region 4 ESC must
purchase in an open market, Cantractor agrees to reimburse Region 4 ESC, within a
reasonable time period, for all expenses incurred.
i) Additianal Deli�eryllnstallativn Ci�arges: Contractor may enter into additional
negotiations with a purchasing agency for additional delivery or installation charges
based on onerous conditions. Additional delivery and/or installation charges may only
be charged if mutually agreed upon by the purchasing agency and Contractor and can
only be charged on a per individual project basis.
d) Force Maieure. If by reason of Force Majeure, either party hereto shall be rendered unable
wholly or in part to carry out its obligations under this Agreement then such party shall
give notice and full particulars of Force Majeure in writing to the other party within a
reasonable time after occurrence of the event or cause relied upon, and the obligation of
the party giving such notice, so far as it is affected by such Force Majeure, shall be
suspended during the continuance af the inability then claimed, except as hereinafter
provided, but for no longer period, and such party shall endeavor to remove or overcome
such inability with all reasonable dispatch.
The term Force Majeure as emplayed herein, shall mean acts of God, strikes, lockouts, or
other industrial disturbances, act of public enemy, orders of any kind of government of the
United States or the State of Texas or any civil or military authority; insurrections; riots;
epidemics; landslides; lighting; earthquake; fires; hurricanes; storms; floods; washouts;
droughts; arrests; restraint of government and people; civil disturbances; explosions,
breakage or accidents to machinery, pipefines or canals, or other causes not reasonably
within the control of the party claiming such inability. It is understood and agreed that the
settlement of strikes and lockouts shall be entirely within the discretion of the party having
the difficulty, and that the above requirement that any Force Majeure shall be remedied
with all reasonable dispatch shall not require the settlement of strikes and lockouts by
acceding to the demands of the oppasing party or parties when such settlement is
unfavorable in the judgment of the party having the difficulty.
CONTRACT
3
e) Standard Cancellatian. Region 4 ESC may cancel this Contract in whole or in part by
providing written notice. The cancellation will take effect 30 business days after the other
party receives the notice of cancellation. After the 30th business day all work will cease
following completion of final purchase order.
12) Licenses. Contractor shall maintain in current status all federal, state and local licenses, bonds
and permits required for the operation of the business conducted by Contractor. Contractor
shall remain fully informed of and in compliance with all ordinances and regulations pertaining
to the lawful provision of services under the Contract. Region 4 ESC reserves the right to stop
work and/or cancel the Contract if Cantractor's license(s) expire, lapse, are suspended or
terminated.
13) S�rvj�al Cfause. All applicable software license agreements, warranties or service
agreements that are entered into between Contractor and Region 4 ESC under the terms and
conditions of the Contract shall survive the expiration or termination of the Contract. All
Purchase Orders issued and accepted by Contractor shall survive expiration or termination of
the Contract.
14) ��i�V�ry. Conforming product shall be shipped within 7 days of receipt of Purchase Order. If
delivery is not or cannot be made within this #ime period, the Contractor must receive
authorization for the delayed delivery. The order may be canceled if the estimated shipping
time is not acceptable. All deliveries shall be freight prepaid, F.O.B. Destination and shall be
included in all pricing offered unless otherwise ciearly stated in writing.
15) Inspection & Acce�tance. If defective or incorrect material is delivered, Region 4 ESC may
make the determination to return the material to the Contractor at no cost to Region 4 ESC.
The Contractor agrees to pay all shipping costs for the return shipment. Contractor shall be
responsible for arranging the return of the defective or incorrect material.
16) Payments. Payment shall be made after satisfactory performance, in accordance with all
provisions thereof, and upon receipt of a properly completed invoice.
17) PriGe Adiustments. Should it become necessary or proper during the term of this Contract to
make any change in design or any alteratians that will increase price, Region 4 ESC must be
notified immediately. Price increases must be approved by Region 4 ESC and no payment for
additional materials or services, beyond the amount stipulated in the Contract shall be paid
without prior approval. All price increases must be supported by manufacturer documentation,
or a formal cost justification letter. Contractar must honor previous prices for thirty (30) days
after approval and written notification from Region 4 ESC. It is the Contractor's responsibility
to keep all pricing up to date and an file with Region 4 ESC. All price changes must be
provided to Region 4 ESC, using the same format as was provided and accepted in the
Contractor's proposal.
Price reductions may be offered at any time during Contract. Special, time-limited reductions
are permissible under the following canditians: 1) reduction is available to all users equally; 2)
reduction is for a specific period, normally not less than thirty (30) days; and 3) original price
is not exceeded after the time-limit. Cantractor shall offer Region 4 ESC any published price
reduction during the Contract term.
18) A+�dit Rights. Contractor shall, at its sale expense, maintain appropriate due diligence of all
purchases made by Region 4 ESC and any entity that utilizes this Contract. Region 4 ESC
reserves the right to audit the accounting for a period of three (3) years from the time such
CONTRACT
4
purchases are made. This audit right shall survive termination of this Agreement for a period
of one (1) year from the effective date af termination. Region 4 ESC shall have the authority
to conduct random audits of Contractar's pricing at Region 4 ESC's sole cost and expense.
Notwithstanding the foregoing, in the event that Region 4 ESC is made aware of any pricing
being offered that is materially inconsistent with the pricing under this agreement, Region 4
ESC shall have the ability to conduct an exiensive audit of Contractor's pricing at Contractor's
sole cost and expense. Region 4 ESC may conduct the audit internally or may engage a third-
party auditing firm. In the event of an audit, the requested materials shall be provided in the
format and at the location designated by Regian 4 ESC.
19) �iscantinusd Pro�ucts. If a product or madel is discontinued by the manufacturer, Contractor
may substitute a new product or madel if the replacement product meets or exceeds the
specifications and performance of fhe discantinued model and if the discount is the same or
greater than the discontinued model.
20) New ProductslServices. New products and/or services that meet the scope of work may be
added to the Contract. Pricing shall be equivalent to the percentage discount for other
products. Contractor may replace or add product lines if the line is replacing or supplementing
products, is equal or superior to the original products, is discounted similarly or greater than
the original discount, and if the products meet the requirements of the Contract. No products
and/or services may be added to avoid campetitive procurement requirements. Region 4 ESC
may require additions to be submitted with documentation from Members demonstrating an
interest in, or a potential requirement for, the new product or service. Region 4 ESC may reject
any additions without cause.
21) apfions. Optional equipment for products under Contract may be added to the Contract at
the time they become available under the following conditions: 1) the option is priced at a
discount similar to other options; 2) the aption is an enhancement to the unit that improves
performance or reliability.
22) Warrant Gonditions. All supplies, equipment and services shall include manufacturer's
minimum standard warranty and one (1 } year labor warranty unless otherwise agreed to in
writing.
23) 5ite Cleanuq. Contractor shall clean up and remove all debris and rubbish resulting from their
work as required or directed. Upon completion of the work, the premises shall be left in good
repair and an orderly, neat, clean, safe and unobstructed condition.
24) Site Pregaration. Contractor shall not begin a project for which the site has not been prepared,
unless Contractor does the preparation wark at no cost, or until Region 4 ESC includes the
cost of site preparation in a purchase order. Site preparation includes, but is not limited to:
moving furniture, installing wiring for networks or power, and similar pre-installation
requirements.
25) Registered Sex O#Fender ResiriGtians. For work to be performed at schools, Contractor
agrees no employee or employee of a subcontractor who has been adjudicated to be a
registered sex offender will perform work at any time when students are or are reasonably
expected to be present. Contractor agrees a viola#ion of this condition shall be considered a
material breach and may result in the cancellation of the purchase order at Region 4 ESC's
discretion. Contractor must identify any additional costs associated with compliance of this
CONTRACT
5
term. If no costs are specified, compliance with this term will be provided at no additional
charge.
26) 5afe#v measures. Contractor shall fake all reasonable precautions for the safety of employees
on the worksite and shall erect and praperly main#ain all necessary safeguards for protection
of workers and the public. Contractor shall post warning signs against all hazards created by
its operation and work in progress. Praper precautions shall be taken pursuant to state law
and standard practices to protect workers, general public and existing structures from injury
or damage.
27) Smokina. Persons working under the Contract shall adhere to local smoking policies.
Smoking will only be permitted in posted areas or off premises.
28) 5tored materials. Upon prior written agreement between the Contractor and Region 4 ESC,
payment may be made for materials not incorporated in the work but delivered and suitably
stored at the site or some other locatian, for installation at a later date. An inventory of the
stored materials must be provided to Region 4 ESC prior to payment. Such materials must be
stored and protected in a secure locatian and be insured for their full value by the Contractor
against loss and damage. Contractor agrees to provide proof of coverage and additionally
insured upon request. Additionally, if stared offsite, the materials must also be clearly identified
as property of Region 4 ESC and be separated from other materials. Region 4 ESC must be
allowed reasonable opportunity to inspect and take inventory of stored materials, on or offsite,
as necessary. Until final acceptance by Region 4 ESC, it shall be the Contractor's
responsibility to protect all materials and equipment. Contractor warrants and guarantees that
title for all work, materials and equipment shall pass to Region 4 ESC upon final acceptance.
29) F�n�inq ❑ut Clause. A Contract for the acquisition, including lease, of real or personal
property is a commitment of Region 4 ESC's current revenue only. Region 4 ESC retains the
right to terminate the Contract at the expiration of each budget period during the term of the
Contract and is conditioned on a best effart attempt by Region 4 ESC to obtain appropriate
funds for payment of the contract.
30) Ind�mnitv. Contractor shall protect, indemnify, and hold harmless both Region 4 ESC and its
administrators, employees and agents against all claims, damages, losses and expenses
arising out of or resulting from the actions of #he Contractor, Contractor employees or
subcontractors in the preparation of the solicitation and the later execution of the Contract.
Any litigation involving either Region 4 ESC, its administrators and employees and agents will
be in Harris County, Texas.
31) Marketinq. Contractor agrees to allow Region 4 ESC to use their name and logo within
website, marketing materials and advertisement. Any use of Region 4 ESC name and logo
or any form of publicity, inclusive of press refeases, regarding this Contract by Contractor must
have prior approval from Region 4 ESC.
32) Certificates vf Insurance. Certificates af insurance shall be delivered to the Region 4 ESC
prior to commencement of work. The Contractor shall give Region 4 ESC a minimum of ten
(10) days' notice prior to any modificatians or cancellation of policies. The Contractor shall
require all subcontractors performing any work to maintain coverage as specified.
33) Leqal 06fiqations. It is Contractor's responsibility to be aware of and comply with all local,
state, and federal laws governing the sale of products/services and shall comply with all laws
CONTRACT
6
while fulfilling the Contract. Applicable laws and regulation must be followed even if not
specifically identified herein.
34) Tariff 5urcharpes: Contractor has the aption to charge a surcharge, as an additional line item,
if approved by the purchasing agency. All surcharges must be based on a percentage of total
order and must be approved by Region 4 prior to use.
CONTRACT
7
OFFER AND CONTRACT SIGNATURE FORM
The undersigned hereby offers and, if awarded, agrees to furnish goods and/or services in strict
compliance with the terms, specifications and conditions at the prices proposed within response
unless noted in writing.
Company Name _ n
S G� _c..0 `r �G ���-st- � �;
Address ��G� �'r _J�-� S,er� � � 1-, �:'tsr �� r �'� C�
City/State/Zip � �� � �1.-�0 � . !�'1 �; `�� �� � ? �
.,
Telephone No. � � � Y � � � - _� -7 � (� _
Email Address L' � �� ��-����� � � � GL-� t ^ [� � � ��-� _ �, N\
Printed Name C� i L�
Title � ( �
Authorized signature
Accepted by Region 4 ESC:
Contract No.
Initial Contract Term to
Region 4 ESC Authorized Board Member Date
Print Name
Region 4 ESC Authorized Board Member
Date
Print Name
�� SAFCO
AND
��
MAYLINE'
�
Product Category Product Line
Tables iFlip-n-Gom, Sync'", Bistro Series'""
Tables �Cohere'"' Series
Tables �All other tables (excludingthe above
'Ta XR-Series E-Series Meetin Plu
Drafting Ranger� Steel 4-Post Drefting Tables
Modular Desking e5'" Series
Moduar Desking C511'"'
Modular Wall Keep'"
Technology Furniture TechWorks�
Technology Furniture Maytrix�
High Density Mobile 1D00'"
High Qenslty Mohile Lite w/ �J Past
High �ensVty Mopile �ite
Hl�h Oenslty !{wik Track w� 4 post
High Densiry ifwilc Tra�k
High OensEty A Past
High Qensity FI4p-n-1 iEe'°'
High 4ens�ty Fnrms and Storage Ca6inets
High Density File Harbor
High Density ARC� Rotary
Mailroom Mailflowm
Mailroom Mailflow-to-Gom
Files Pedestals and Laterals
Lead time
December
Ath
3 weeks
6 weeks
ML with $ weeks
'" T-
5 weeks
6 weeks
5 weeks
7 weeks
S weeks
5 weeks
5 weeks
5 weeks
4 weeks
5 weeks
5 weeks
5 weeks
5 weeks
5 weeks
5 weeks
5 weeks
8 weeks
6 weeks
7 weeks
Please Note:
Any order over $20K (net) needs to have the lead time quoted
Special Order laminate orfahric/COM - longer lead times may apply
Orders with protlucts ot varying leatl times (eY: Sync Ta61es� weeks and Mailtlow - 6 weeKs), will receive the
longer lead time for the entire order. Sales orders would need to be splitto ship the lower lead time item, if
Look to reduce target lead time more in 2020
a) Products/Services/Pricing
i. Offerors shall provide pricing based on a discount from a manufacturers price list or catalog, or fixed price, or a
combination of both with indefinite quantities. Prices listed will be used to establish the extent of a manufacturers
product lines, services, warranties, etc. that are available from Offeror and the pricing per item. Multiple percentage
discounts are acceptable if, where different percentage discounts apply, those different percentages are specified.
Additional pricing and/or discounts may be included. Products and services proposed are to be priced separately with all
ineligible items identified. Offerors may elect to limit their proposals to any category or categories.
Pricing file is electronically submitted at 58.5% discount off Safco June 2019 price list index. There are
no inelligible items from the price list or product limitations from the categories proposed in this
submission.
ii. Include an electronic copy of the catalog from which discount, or fixed price, is calculated. Electronic price lists
must contain the following: (if applicable)
Electronic price file is attached to Tab 2, submitted on a flash drive. This price file contains all of the
information requested below. A published June 2019 price book with detailed specifications is at the
link, http://www.safcoproducts.com/products/literature finish samples/price list file
Manufacturer part #
Offerors Part # (if different from manufacturer part #)
Description
Manufacturers Suggested List Price and Net Price
Net price to Region 4 ESC (including freight)
Media submitted for price list must include the Offerorscompany name, name of the solicitation, and date on a Flash
Drive (i.e. Pin or Jump Drives).
Media submitted for price list includes all of the required information.
iii. Is pricing available for all products and services?
Pricing is available for all products and services.
i. Please provide pricing for services based on a range, from minimum price per hour to maximum price per hour, with a
not to exceed on the maximum price per hour charge.
I reached out to installers all over the country and received varying ranges, since this is a national
contract and install wages vary by state, product line, size, logistics, scope, and level of difficulty. The
prevailing wage will have to be a percentage increase, over standard delivery, and the union wage will
require an additional percentage beyond that. Trip charges will be converted from mile to man hours.
The install can change depending on the requirement of the number of installers, so take the estimate
per man hours and multiply it by the number of people required. The percentage per year upcharge is
3% per year the contract is in place, and will be applied to both the minimum and maximum per man
hour to get a new range.
The definition of standard delivery and installation is unpacking, full assembly, ready to use, installed
in designated room, and dunnage removed. Standard charges will be during normal hours of
operation, without union wages or prevailing wage. This service is often charged in conjunction with
inside delivery. If an elevator is unable to be used on an installation for any location above or below
ground floor, additional charges may be assessed. Installation charges are negotiated separately
between the customer and the authorized dealer using the estimates per man hour proposed in the
solicitation. This range of estimates for installation is attached to Tab 2.
iv. Describe any shipping charges.
Freight is prepaid dock to dock within the 48 contiguous US. Most of our authorized dealers are able
to accept shipment on behalf of the customer, which is negotiated seperately with the dealer as a trip
charge/delivery charge. If not, and the delivery must ship direct to the end user and delivery
address does not have a dock: Requests for inside delivery and lift gate services should be included
on original purchase orders. A charge for inside delivery and lift gate/tailgate will be added to the
invoice and may be based on order volume, if the order exceeds 5 pieces. Currently Inside delivery
and liftgate are $50.00 each. We only charge what the carrier charges us, so if the carrier takes and an
accessorial charge increase, we reserve the right to pass that on to the customer that does not have
access to a dock. Our current carrier charges for accessorial services are updated on our website and
printed on the inside cover of our commercial price list.
Shipping
i. Describe delivery charges along with definitions for:
1. Dock Delivery
Dock delivery is defined as shipping to a delivery location that has a dock that can accept a full
truckload. The driver does not assist in unloading a dock delivery. Freight is prepaid FOB origin, dock to
dock within the 48 contiguous US.
2. Inside Delivery
Carrier inside delivery is defined as when carrier moves all or part of a shipment to a position
beyond the point directly accessible or immediately adjacent to the delivery vehicle, usually inside the
first enclosure. Dealer assisted inside delivery is when the product gets shipped to a dealer/installer
and the product is taken from that location and delivered to the customer's point of use. This is
negotiated seperately with the dealer as a trip charge/delivery charge using the estimate per man
hours submitted in this solicitation. If an elevator is unable to be used on an installation for any
location above or below ground floor, additional charges may be assessed.
3. Deliver and Install
This includes unpacking, full assembly, ready to use, installed in designated room, and dunnage
removed. Standard charges will be during normal hours of operation, without union wages or
prevailing wage. This service is often charged in conjunction with inside delivery. Installation charges
are negotiated separately between the customer and the authorized dealer using the estimates per
man hour proposed in the solicitation.
v. Provide pricing for warranties on all products and services.
Safco offers a Limited Lifetime Warranty with limitations on some products being bid.
Warranty information and limitations are accessible via our website and listed inside the cover of our
price list. A copy of our commercial warranty is attached to Tab 2 and the current warranty is updated
at the link, http://www.safcoproducts.com/warranty statement.
Safco's warranty pledges excellence in the quality of our products. It helps protect our
customers' investments and extends our continuing dedication to our customers after
their initial investment. We pledge to repair or replace, at Safco's option, any Safco
product or component that is defective in material or workmanship for as long as the
original purchaser owns it. As a manufacturer, we don't install product, instead we
depend on our authorized dealers to provide warranty labor. This labor is provided at no additional
charge to the customer, provided warranty is for the original purchaser within the first year of use,
and is no fault of the customer. After the initial year, the labor will be negotiated seperately, but the
product will still be replaced at no charge per the warranty limitations. We do not cover labor for
freight damaged furniture that was not signed for as damaged .
vi. Describe any return and restocking fees.
All merchandise requested to be exchanged or returned must first be issued a Return
Goods Authorization (RG) number. All returned product must be packed in the original
cartoning and in sellable condition. Product that has been installed cannot be
returned. Applicable product must be returned within 30 days of return authorization
date or RG will be canceled. No restocking fees or freight may be charged to members only if
an item is returned due to damage, incorrect product
shipped or Vendor customer service order entry error. Restocking fees for all other
reasons, provided issue is not the fault of the manufacturer, shall be capped at 25% of the value of the
items that require restocking, and the customer is required to pay for the return freight costs. Product
must be returned in good condition. If product is poorly packaged and damaged, Safco will not issue
credit. If the customer wants an exchange instead of a credit, exchanged product will then be
reordered using the credit for the return or the customer can provide a new purchase order.
vii. Describe any additional discounts or rebates available. Additional discounts or rebates may be offered for large
quantity orders, single ship to location, growth, annual spend, guaranteed quantity, etc.
Safco will discuss additional discounts for orders over $100,000 net on a case by case basis depending
on the category and any special needs required. Any requests for volume discounting on a project
exceeding $250,000 net will prompt the State/Local Contract Sales Manager to request a reduced
admin fee from Omnia Partners for the project.
viii. Describe how customers verify they are receiving Contract pricing.
The order must state that the Omnia contract is being used. Safco order processing will automatically
apply the correct discount. Every contract order is reviewed to ensure the proper discount and terms
and conditions are applied. The pricing will be available through the Safco Omnia website once it is
created so all entities can verify correct pricing. It will also be communicated to all dealers and sales
reps. We will maintain a single discount for the entire price list. An excel price list index is attached
to Tab 2. In addition, the customer can request a formal quote from Safco to ensure they are receiving
accurate pricing.
ix. Describe payment methods offered.
We accept the following
Checks
Credit Card (Visa, MC, AMEX, Discover)
ACH/EFT Payments
Wire Payments
x. Propose the frequency of updates to the Offerors pricing structure. Describe any proposed indices to guide price
adjustments. If offering a catalog contract with discounts by category, while changes in individual pricing may change,
the category discounts should not change over the term of the Contract.
Safco has historically taken an annual organic price increase of 3 5%. In addition to raw materials, we
see increases in industry sustainability compliance and regulations, labor, insurance, benefits, and
transportation. Recenetly, the government sanctioned Force Majeure tariffs have required additional
price list increase requests on some imported products or components. If the tariff is lifted, the tariff
increase is removed and the pricing is resubmitted for approval. Safco will publish an excel price list
with columns for model number (sku), descrioption, list price, and Omnia net, on the Safco Omnia
website once it is approved. The discount off list will not change.
xi. Describe how future product introductions will be priced and align with Contract pricing proposed.
Future product introductions will be priced with the approved discount structure already in place
using the already awarded categories. Prior to selling this product on the Omnia contract, the new
product will be submited for aproval, and available in the following published price list.
xii. Provide any additional information relevant to this section.
Safco has no additional information to provide.
Not to Exceed Pricing. Region 4 ESC requests pricing be submitted as not to exceed pricing. Unlike fixed pricing, the
Contractor can adjust submitted pricing lower if needed but, cannot exceed original pricing submitted. Contractor must
allow for lower pricing to be available for similar product and service purchases. Cost plus pricing as a primary pricing
structure is not acceptable.
Safco has no objection to not to exceed product pricing and not to exceed standard installation pricing
as submitted in question #16.
The definition of standard delivery and installation is unpacking, full assembly, ready-to-use, installed in
designated room, and dunnage removed. Standard charges will be during normal hours of operation,
without union wages or prevailing wage. This service is often charged in conjunction with inside
delivery. If an elevator is unable to be used on an installation for any location above or below ground
floor, additional charges may be assessed. Installation charges are negotiated separately between the
customer and the authorized dealer using the estimates per man hour proposed in the solicitation. The
range of estimates for installation is shown below.
State/region Minimum per man
hour
Maximum per man
hour
Prevailing
Wage
upcharge over
standard
Union Wage
upcharge
over
standard
NJ/PA/NY/CT (EAST) $50.00 $75.00 X 2 X 3
MI (CENTRAL) $59.00 $70.00 X 1.5 X 2
MN (CENTRAL) $48.00 $60.00 X 2 X 3
North TX (SOUTH) $40.00 $70.00 X 1.5 X 2
GA (SOUTHEAST) $45.00 $70.00 X 1.5 X 2
CA, AZ, NV (WEST) $38.00 $65.00 X 1.5 X 2
Estimate:
Standard installation range falls between a minimum $38 per man hour to a maximum $75 per man
hour. This is a national contract and install wages vary by state, product line, size, logistics, scope, and
level of difficulty. The not to exceed installation amount for standard delivery (not to include
prevailing or union wage) is $75 per man hour, in the first contract year. The prevailing wage as shown
above will be a percentage increase, over standard delivery, and the union wage will require an
additional percentage beyond that. Trip charges will be charged as man hours. If the installation requires
more than one installer, the range of estimates per man hours will be multiplied by the number of
people required. The percentage per year upcharge is 3% per year the contract is in place, and will be
applied to both the minimum and maximum per man hour to get a new range through he expiration of
the contract.
Variables to consider:
Location/State install is being performed in
Union or non-union
Prevailing Wage or Non-prevailing wage
Freestanding or attached to the building
Size of project
Elevator or no elevator
Scope of project
Level of Difficulty
Number of people required
Logistics
Upcharge for inflation per additional year
�ur warranty pledges exceflence in the quality af our products. It helps protect our customer's investments and extends our
�nntinuing dedicatian to our customers after their initial investment.
LIMITED LIFETIME WARRANTY
Safco� warranty o6ligation: We pledge to repair or replace, at Safco's option, any Safco produd or component that is defective in material or workmanship for as long
as you, the original purchaser, own it. This warranty is subject to the provisions below.
LIABILITY LIMITATIONS
The following listed parts, components and supplies are covered under warranty in accordance with the below schedule following the product purchase date.
Ten Years: Seating controls and cylinders, Rumba'", Cha-Cha"", electric height-adjustable table series laminates, and wood seating components. All parts (excluding
motor) on the XR, ML, E and LT-Series Height-Adjustable Tables.
Seven Years: Motor on XR-Series Height-Adjustable Tahles.
Five Years: Glides, casters, polymer-based components, seating upholstery (fabrics and leather), foam, armrests, chrome seating components, user-adjustable work
surface mechanisms, laminates, veneer finishes and other covering materials, drawer glides, eledrical components, e5T"^ produd line, Event Series,
cahinets or mobile systems, components that are either moving parts or controls (guides that are in contad with moving parts), and motors on the
ML-Series, E-Series, and LT-Series Height-Adjustable Tables.
Three Years: Outdoor Products (Entourage'", Evos'", Canmeleon`" and CoGo"' Product Lines), High Density 4-Post wire shelving and wire components, and electrical
components.
One Year: Mogo Seat
WARRANTY SUBJECTTO EXCLUSIONS
Exclusions pertaining to this warranty are as follows but are not fimited to:
• Normal wear and tear
• Product or product components utilized with the intent to rent or lease
• Freight damages: Safco is not 1ia61e for any product damages sustained during shipping or handling operations. Safco provides specific policies and requirements
regarding shipping and handling, and reserves the right to review and address product distri6ution matters separately.
• Produd negligence: A product is not considered defedive due to misuse or improper installation. Safco products must be installed, used and maintained in
accordance with product instructions and warnings.
• Alterations or attachments to the product that were not approved 6y Safco
• All COM fa6ric is not covered under this warranty
• All corrugated products or components
• Use of non-multiple shift products for multiple shifts
Safco's warranty obligation is limited to normal use upon receipt of our products.
SEATING USAGE
Normal commercial usage for seating is defined as the equivalent af a sing{e shift, forty {40) hour work week. To the
extent that a seating product is used in a manner exceeding this, the applicable warreniy period will be reduced in a pro-rata manner.
Models warrented for multiple shifts:
• Task Master°' Industrial Series
• SoftTough'" Series
• WorkFit'" Polyurethane Series
• Uber'" Series (50016s.)
• Alday'"" Intensive-Use (50016s.)
• Vue"° Intensive-Use (500 Ibs.)
• 24-Hour High Performance Chair (2424AG)
WARRANTY PROCEDURES
Please follow the warranty procedures descri6ed below:
1. Once a defect has been discovered, the original purchaser must contact Safco� immediately {within 30 days of defect detedion), in writing, with the serial
number(s) (if applicable), date code and model number from the product(s} in question.
�. Upon inspection of the product(s), Safco� will colled all relevant information necessary for review of the request.
3. Product replacement and replacement parts will be authorized by a Customer Care representative if acknowledged to be necessary under product warranty
eligibility canditions.
SPECIFIC LIMITATIONS REGARDING COLOR VARIATIONS, FABRICS AND FINISHES
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Natural products have varying grains and colors. Due to such natural variations occurring in materials such as wood and leather, these characteristics are not
considered defects. Safco does not warrant the color-fastness or matching o# colors, grains or textures of such materials. Materials supplied, seleRed or provided by
the customer (COM) are not warranted.
Buyer is responsi6le for freight to and from fadory on all warranty claims. Any description of the goods sold hereunder, including any reference to Buyer's
specifications and any description in catalogs, circulars and other written or digital material published by Safco is for the sole purpose of identifying goods and shall
not create an express or implied warranty that the goods shall conform to such description.
THERE ARE NO OTHER WARRANTIES, AND SAFCO DISCLAIMS ALL IMPLIED WARRANTIES INCLUDING WARRANTIES OF MERCHANTABILITY, FITNE55 FOR A
PARTICULAR PURPOSEAND FREEDOM FROM PATENT INFRINGEMENT. NdAGENT, EMPLOYEE OR REPRESENTATIVE OF SAFCO HASANYAUTHORITYTO BIND SAFCO
TO ANY AFFIRMATION, REPRESENTATION OR WARRANTY EXCEPT AS STATED HEREIN.
�
SAFCO SHALL HAVE NO LIABILITY FOR INDIfiECT, INCIDENTAL, CONSEQUENTIAL 4R SPEtIAL DAINAGES OF ANY KIND. THESE LIMITATIONS ARE AGREED —
ALLOCATIONS OF RISK. UNDER NO CIRCUMSTANCES SHALL SAFCO'S LIABfLITY WITH REGARD TOTHE SALE OR USE OF THE PRODUCTS EXCEED THE PURCHASE
PRICE PAID BYTHE BUYER FORTHE PRODUCTS.TERMSAND CONDITIQNS OFTHISWARRANTYARE SUBIECTTO CHANGEWITHOUT NOTICE.
Note: 5afco� does not require the customer to fill out a warranty registration card. Please keep all purchase documents for the product in event the warranty is
needed. Contad our Customer Care team for any warranty assistance at infoC�safcoproduds.com or (888) 971-6225.
07I01I2019
b) Performance Copability
i. Include a detailed response to Appendix D, Exhibit A, OMNIA Partners Response for National Cooperative Contract.
Responses should highlight experience, demonstrote a strong national presence, describe how Offeror wilf educate its
national sales force about the Contrac[, describe how products and services will be distributed nationwide, include a plan for
marketing the products ond services nationwide, and describe how volume will be tracked ond reported to OMNIA Partners.
Attached to Tab 3
ii. The successful Offeror will be required to sign Appendix D, Exhibit 8, OMNIA Partners Administration Agreement prior
to Contract oward. Offerors should have any reviews required to sign the documen[ prior to submitting o response. Offeror's
response should include any proposed exceptions to OMNIA Partners Administration Agreement on Appendix 8, Terms and
Conditions Acceptance Form.
Attached to Tab 1
iii. Include completed Appendix D, Exhibits F. Federal Funds Certifications and G. New Jersey Business Compliance.
Attached to Tab 3
iv. Describe how Offeror responds to emergency orders.
Emergency or rush deliveries are processed immediately. The order details and delivery requirements
are communicated to our Credit Department for expedited release of the order, our Production Team
for quick release to production and our Shipping Manager to schedule a carrier who will provide the
fastest transit time available without expediting.
For stocked product which does not need to be manufactured, if an order is placed by 9am (central
time), it can ship that same day. If it is placed after 9am (central time), it will ship the next day.
Emergency _ship is not a standard_ so it needs to be_referenced on the purchase order, and the customer
should call to follow up immediately after submission.
v. What is Offeror's average Fill Rate?
Our average fill rate year to date is 93�.
vi. What is Offeror's overage on iime delivery rate? Describe Offeror's history of ineeting the shipping and delivery
timelines.
Safco was historically known as an ancillary, custom seating, and training tables company. After Safco's
acquisition of the assets of Mayline, their business included manufacturing. Safco moved the
manufacturing facility from WI to a new building in lowa, and purchased new equipment. The plant
move had many challenges that needed to be overcome, and some of our skilled workers and expertise
was not able to move to lowa, so we had significant gaps in the necessary resources required to keep
our on time delivery around 95%, which is historically where legacy Mayline was operating when they
were acquired. We went as low as 61.7�, raised it to 73� this year, and last quarter manufacturing on
time delivery increased to 82%. Now that we have trained staff and efficient processes, we look forward
to better on time delivery and lower lead times. Our lead time schedule is attached to Tab 3. Our
distribution facilities historically see on time delivery rates of 91-94�.
vii. Describe Offeror's return and resiocking policy.
All merchandise requested to be exchanged or returned must first be issued a Return
Goods Authorization (RG) number. All returned product must be packed in the original
cartoning and in sellable condition. Product that has been installed cannot be
returned. Applicable product must be returned within 30 days of return authorization
date or RG will be canceled. No restocking fees or freight may be charged to Omnia members only if an
item is returned due to damage, incorrect product shipped or Vendor customer service order entry
error. Restocking fees for all other reasons shall be capped at 25°r6 of the value of the items that require
restocking, and the customer is required to pay for the return freight costs. Product must be
returned in good condition. If product is poorly packaged and damaged, Safco will not
issue credit. If the customer wants an exchange instead of a credit, exchanged product will then be
reordered using the credit for the return or the customer can provide a new purchase order.
viii. Describe OfjFeror's abiliiy to meet service and warrancy needs.
yatco otters a �imitea utetime warranty with limitations on some proaucts aeing bid.
Warranty information and limitations are accessible via our website and listed inside the cover of our
price list. A copy of our commercial warranty is attached to Tab 3 and the current warranty is updated
at the link, http://www.safcoproducts.com/warranty-statement.
Safco's warranty pledges excellence in the quality of our products. It helps protect our
customers' investments and extends our continuing dedication to our customers after
their initial investment. We pledge to repair or replace, at Safco's option, any Safco
product or component that is defective in material or workmanship for as long as the
original purchaser owns it. As a manufacturer, we do not install product, instead we
depend on our authorized dealers to provide warranty labor. This labor is provided at no additional
charge to the customer, provided warranty is for the original purchaser within the first year of use.
After that, the labor will be negotiated seperately, but the product will still be replaced at no charge per
the warranty limitations. We do not cover labor for freight damaged furniture that was not signed for as
damaged. Service is conducted through the dealership with support from independent reps,
employed sales managers, and our internal 22 person customer care team including project
management and space planning.
ix. Describe Offeror's customer service/prob/em resolution process. Include hours of operaiion, number of services, etc.
Safco proposes to provide satisfactory product representation and sales support to participating
entities by having one main contact and a backup at our corporate office. We will have one dedicated
State/Local Sales Manager and State Customer Service Rep to respond to the needs of the contract and
customers. We will have dedicated email addresses and direct dial phone numbers. We will also have
22 general Customer Service Representatives available to provide assistance. It is company policy that
all email and telephone messages are responded to within 1 business day. For added support, we
provide a Regional Manager, one to four sales reps per state and extensive list of servicing authorized
dealers. The main contact at the corporate office will notify participating entities of changes to the
representative contact information. For added support we have a general service email- info
@safcoproducts.com and a phone line 888-971-6225.
Our Corporate office is open from 7:30 AM to 5:00 PM CST on Monday through Friday. Our Regional
Manager and Sales Reps can be contacted at all times via cell phone.
x. Describe Offeror's invoicing process. lnclude payment cerms and acceptable meihods of paymencs. Offerors shal!
describe any ossocioced fees pertoining co credi[ cards/p-cards.
Safco submits invoices for payment the business day after shipment to a fax number or email of your
choice. Terms for qualifying accounts are 1� 15 Net 30. These terms start on the invoice date, not the
delivery date. Remittance information is listed on each invoice. For questions concerning invoicing,
please contact the credit department at 763.536.6700. 1% 15 net 30 from date of invoice for Omnia
agency direct purchase.
Safco Products Co. will work with our customers on a payment plan that works for both parties, if
needed. We accept the following—Checks, Credit Card (Visa, MC, AMEX, Discover), ACH/EFTPayments,
and Wire Payments.
xi. Desc�ibe Offeror's contract implementation/customer transition p/on.
Safco has a dedicated State/Local Contract Sales Manager and State Contract Admin, emphasizing
sales to educational entities and the public sector via goal setting for our dealers and sales reps.
We have dealers that built relationships with customers that are eligible to use the Omnia contract,
and if we hold the contract, it will give our entire authorized dealer network and individual sales reps
access to it, leveraging the relationships that are already in place. My goal is to train my authorized
dealers to save the customer time and money by offering the contract at the beginning of the quote
process, so they do not have to put the project out to bid. Our previously authorized Omnia dealers are
specifically trained on Omnia terms and conditions. We attend trade shows and use that opportunity to
connect the member needs to the Omnia contract, providing them with competitive product at a
competitive price. We see being awarded a contract with Omnia as a great opportunity to continue to
increase market share in public procurement, as well as support our recent K-12 market initiative. We
also hold the MHEC educational cooperative for MA. We lead with the Omnia contract, our only
national cooperative purchasing contract.
xii. Describe [he finonciol condi[ion of Offeror.
LDI, Safco's parent company, is a$700 plus million dollar company that has been around for over 100
years. The Company has profitable financial statements which include a strong working capital. Thier Z-
Score is 6.878.
Safco, and LDI company, has been in business for over 55 years, is financially stable, and has a
significant presence in the contract furniture market, business products market, office furniture
catalogs, and ecommerce space. We have an excellent references and are proud of our business
relationships with several major commercial customers such as Toyota, Boeing, Amazon, Comcast,
Google, Home Depot, and Dick's Sporting Goods. We also have a significant presence in the government
market with a GSA contract servicing the military and the FBI, and over 20 current and active state
contracts.
Our credit references and information, as well as an explanation of Z Score is attached to Tab 3.
xiii. Provide a website link in order to review website ease of use, availability, and capabilities related to ordering,
returns and reporting. Describe the website's capabilities and functionality.
www.safcoproducts.com Website resources include a new updated website coming live lanuary 2020.
With easy to view pages, our website will walk customers through our product solutions, photos and
brochures, case studies, technical specifications and design options. With online or printable survey,
our "how to" guides will direct dealer and users to provide the necessary details, allowing our space
planners to create positive solutions. Our website does not have an online ordering shopping or returns
basket.
xiv. Describe the Offeror's safety record.
Safety record for year to date is attached to Tab 3
xv. Provide ony odditionol information relevont to this section.
Safco has no additional information to provide.
�� SAFCO
AND
�1
MAYLINE'
Product Category
Tables
Tables
Tables
Drafting
Modular Desking
Moduar Desking
Modular Wall
Technology Furniture
Technology Furniture
High Density
High Density
High Denslty
High Oensity
Hfgh Oensity
High density
Hi$h 4en3ity
High Density
High Density
High Density
Mailroom
Mailroom
Files
�
Lead time
Product Line Decemher
4th
Flip-n-Go�, Sync•", Bistro Series"" 3 weeks
Cohere'" Series 6 weeks
All other tables (excluding the above) ML with 8 Weeks
ioq XR-Serie E-Serie Meetin Plus'", T-
Ranger° Steel 4-Post Orafting Tables S weeks
e5`" Series
C51I'"
Mobile 1000'"
Moblle I.ite w/ 4 Post
MablfC Lit2
Kwik Frack w/ 4 Fost
Kwik Track
q Post
Flfp n•Fq�'"'
Forms and Storage Cabinets
File Harbor
ARC° Rotary
Mailflow�
Mailflow-to-Gom
Pedestals and Laterals
6 weeks
5 weeks
7 weeks
5 weeks
5 weeks
5 weeks
5 weeks
4 weeks
5 weeks
5 weeks
5 weeks
5 weeks
5 weeks
5 weeks
5 weeks
8 weeks
6 weeks
7 weeks
PleBae Notl:
Any order over 520K (net) needs to have the lead time Quoted
Special Order laminate or fahric/COM - longer lead times may apply
Ortlers wit� pratlucts ot varying leatl times (e�: Sync TaDles-0 weeks and Mailtlow - B weeksJ, will receive the
longer lead time for the entire order. Sales orders would need to be split to ship the lower lead time item, if
Look to reduce target lead time more in 2020
Ou� warranty pled�es excellence in the quality of our products. It helps protect our customer's investments and extends our
continuing dedication to our custorners after their initial investmer�t.
LIMITED LIFETIME WARRANTY
Safcos warrenty ahligation:We pledge to repair or replace, at Safco's option, any Safto product or component that is de(ective in material or workmanshlp for as long
as you, the original puuhaser, own it.This warranty issubject to the provisions below.
LIABILITY LIMITATIONS
The following listed parts, components and supplies are covered under warrenty in accordance with the below schedule following the product purchase date.
Ten Years: Seating controls and cylinders, Rumba'", Cha-Cha". electric height-adjustable table series laminates, and wood seating components. All parts (excluding
moior) on the XR, ML, E and LF-Series Height•AdJustable Ta6fes.
Seven Years; Motor on XR-Series Neight-Adjustahle Tables.
Five Years: Glides, casters, polymer-based companen[s, seating uphols[ery (fabrics and leather), foam, armresti, chrome seating componen[s, user-adjusta6le work
surfate mechanisms, laminates, veneer finishes and other covering materials, dra�ver glides, elecSrical tomponents, e5T"' product Ilne, Event 5eries,
ca6inets or mobile systems, components that are either moving parts or tontrols (guides that are in contact with moving parts), and mators on ihe
ML-Seiies, E-Series, and LT-Series Height-Adjustable Tables.
Three Years: Outdoor Products (Entourage'", Evos'", Canmeleon'" and CoGo'" Product Lines), High Density 4-Post wire shelving and wire components, and electrical
components.
One Year: Mogo Seat
WARRANTY SUBIECT TO EXCLUSIONS
Exclusions pertaining to this warrenry are as follows but are not limited to:
• Normal wear and tear
� Product or producl components utilized with the intent to rent or lease
• Freight damages: Safco is nat liable for any product damages sustainedduringshipping or handling operotions. Safco pravides spe�iflc policies and requirements
regarding shipping and handling, and reserves She right m review and address produd distrihution matters separately.
• Ptodur negiigence: A product is not considered defective due ta misuse or fm�roperinstallation. Safca products must he installed, used and maintained in
accordance with product instructions and wamings.
■ Alte�ations or attachments to the produd that were not approved 6y Safco
• All COM fabric is not covered underthis warranty
• All corrugated products m mmponents
■ Use of non-multiple shift products for multiple shihs
Safco's warranty obligation is limited to normal use upon receipt of our products.
SEATING USAGE
Normal mmmertial usage for seat'rng is defined as the equivalent of a single shih, forty (40? hour work week. To the
extent that a seating product is used in a manner exceeding this, the applicable warranry period wifl be reduced in a pro-rata manner.
Models warranted for multiple shifts:
• Task Master�' Industrial Series
• SoftTough'" Series
• WorkFit'" Polyurethane Series
• Uber'" Series (500 Ihs,)
• Alday'" Intensiv�Use (500 Ibs.)
• Vue'" Intensive-Use (500 Ibs,)
■ 24-Hour High Performance Chair (24Z4AG)
WARRANTY PROCEDURES
Please follow Ihe warrantyprocedures described below:
1. Once a detect has been discovered, the original purchaser must contact Safco� immediately (within 30 days of defect detection), in writing, with the serial
number(s) (if applicable), date code and model number from the product(s) in question.
2. Upon inspection of the product(s), Saico� will collect all relevant information necessary for review of the request.
3. Produ�t replacement and replatement parts will be authorized by a Customer Care representative if acknowledged to be necessaiy under product warrenty
eligibility conditions.
SPECIFIC LIMITATIONS REGARDING COLOR VARIATIONS, FABRICS AND FINISHES
Natural products have varying grains and colors. Due to such natural variations occurring in materials such as wood and leather, these characteristics are not
considered defects. Safco does not warrent the color-fastness or matching oi colors, grains or te�tures of such materials. Materials supplied, seleded or pravided by
the custome� (COM) are not warrented.
Buyer is responsiblc !or freight to and from factory on all warranty daims. Anydescriptian of the goods sold hereurtder, including any reference ta euyer's
spetifications and any description in tatalogs, circuiars and athei written or digital material published hy Safco is for the sole purpose of identifying goods and shall
nat create an eKpress ar implied warrenty that the goods shall con(orm to such description.
THERE ARE NO OTHER WARRANTIES, AND SAFCO DISCLAIMS ALL IMPLIED WARRANTIES INCLUDING WARRANTlES OF MERCHANTABILITY, FITNE55 FOR A
PARTICULAR PURPOSE AND FREEDOM FROM PATENT INFRINGEMENT. NOAGENT, EMPLOYEE OR REPRESENTATIVE OF SAFCO HASANYAl1THORITVTO BIND SAfCO
TO ANY AFFIRMATION, REPRESEIVTATION OR WARRANTY EXCEPT AS STATED HEREIN.
SAFCO SHALL HAVE NO LIABILITY FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL OR SPECIAL DAMAGES OFANY KIND.THESE LIMITA710NSAREAGREED
ALLOCATIONS OF RISK. UNDER NO CIRCUMSTANCES SHALL SAFCO'S LIABILITY WIiH REGARD TO THE SALE OR USE OFTHE PRODUCTS EXCEEDTHE PURCHASE
PRICE PAID BYTNE BUYER FOR THE PRODUCTS. TERMS AND CONDITIONS OF THIS WARRANTYARE SUBJECTTO CHANGE WITHOUT NOTICE.
Note: Sako� does not require the customei to fill out a wartanty registretion card. Please keep all purchase documents for the product in euent the warranty is
needed. Contact our Customer Care team for any warranty assistance at info�safcoproducts.com or (888) 971 •6225.
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Address:
Telephone:
Type of Business:
Principal Activity:
SAFCO PRODUCTS CO.
Credit References and
Information
9300 West Research Center Road
Minneapolis, MN 55428-3638
General: (763) 536-6700
Fax: (763) 536-6777
Corporation, Incorporated in MN 1966
Manufacturer of workplace furniture; workplace storage products,
industrial and graphic arts products
Principal Officers: Matt Homan, Chief Executive Officer & President
Mike Fiterman, Chairman of the Board
David Lenzen, Executive Vice President, CFO & Assistant Secretary
Ronda Bayer, Vice President, General Counsel & Secretary
Division President: Rick Stanley
Bank Reference: Wells Fargo Bank, N.A.
Balance Confirmation Services
P.O. Box 40028
Roanoke, VA 24022
For credit info: See Notice from Wells Fargo Bank (page 2 hereo�
Account Number:
DUNS Nos.
Trade References:
Submitted by:
Date:
4122264716 (Liberty Diversified International, Inc. — Parent Company)
Safco Products: DUNS #006453575
Viking Acoustical
21480 Heath Avenue
Lakeville, MN 55044
Telephone: 952 469-3405
Facsimile: 952 469-4503
Valley Craft Industries, Inc.
2001 S Hwy 61
Lake City, MN 55041
Telephone: 651 345-3386
Facsimile: 651 345-6507
Shippers Supply, Inc.
401 — 11 th Avenue South
Hopkins, MN 55343
Telephone: 952 929-2664
Facsimile: 952 929-3101
III2019
Commercial / Consumer Credit and/or Deposit Account Inquiry
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TYPE or complete in BLACK INK. Use only CAPITAL LETTERS
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SECTION 1: REQUESTER INFORMATION
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depaalt accaunts, loans andlor lines and cards: Account Number, Account Type, Account Open Uate or Customer elnce Date, Account Holders,
Avarega or current Balance In ganeral figure renge, amount of credtt axtended, currantamount outstanding In ganarel figure range, account
status of Open or Closed, Closed Date and Currantlnterest Rata. In addit(on CDs and IRAs may include Tarm, Maturlty Oate, Intereat Payment,
Interest Mathod and Penalty. For Commarcial Accounts: I understand that a fee may be charged tor thls service as stated in the Wells Fargo
Bank, N.A, schedule of fees or Treasury Management Pricing Disclosures applicable to the aceounts above.
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`� SAFCO
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Explanation for Our Z-score which is 6.878
Z-Score
The Altman Z-Score Formula Is
The Altman Z-score is the output of a credit-strength test that helps gauge the
likelihood of bankruptcy for a publicly traded manufacturing company. The
Z-score is based on five key financial ratios that can be found and calculated from
a company's annual 10-K report. The calculation used to determine the Altman
Z-score is as follows:
�= 1.2A + 1.4B + 3.3c + o.6D + 1.oE
where:
Zeta(� ) = The Altman Z-score
A = Working capital%total assets
B = Retained earnings�total assets
C= Earnings before interest and taxes (EBIT��total
assets
D= Market value of equity�book value of total liabilities
E = Sales�total assets
Typically, a score below 1.8 indicates that a company is likely heading for or is
under the weight of bankruptcy. Conversely, companies that score above 3 are
less likely to experience bankruptcy.
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A SUPPLIER RESPONSE
3.1 Company
A. Brief history and destription of Supplier.
Safco� Products has over 50 years of experience as a leading, mid-market manufacturer of office furniture,
ancillary products and K12 educational solutions. In 1966, Safto began as a manufacturer of corrugated
products for the office, but production soon evafved to include steel files, carts, trash receptacles and
industrial seating. Over the years, we have cantinued to expand our catalog. Through thoughtful design,
deVelopment and acquisition, Safco now offers an extensive product line that reaches all the way across the
workplace from the front affice to the warehouse. In 2016, we acquired Facal UprightT"" and the Mayline°
Company, ihe Focal product line expanded our faatprint of active working solutions allowing us to create a
callection around rrtovement-based workplace solutions. The Safco Active Collection consists of a variety of
desks, seating and ancillary products designed to help keep workers more active throughout their workday. The
Mayline acquisition provided Safco the oppartunity to broaden our manufacturing capabilities and
custom product assortment. Casegoods, high density storage, mailroom furniture and TechWorks�
Workstations have enabled Safco to provide a mare comprehensive selectian of products to our tustomers.
Learn by Safco° was launched in 2019 as a way to better serve customers in the K12 education marketplace.
Our focus on the education market allows us to intentionally enhance our products based on today's learning
en�ironments. Flexible seating, mobility and mu[tifunctional products are designed to enhance every
educational environment from the classroam ta the principal's office - and everywhere in between. Safca
continues to grow and diversify our product line ta meet the changing needs of work and education spaces.
Our vast assortment of seating, tables, organizational and storage products, trash and recycling receptacles,
and custom options allow Safco products ta be part of every warkspace solution. Safco is privately held, part
of the Liberty Diversified International (LDI} family of companies. LDI is a family owned company witf� over 100
years of experience in corrugated paper and packaging, and office solutions. The corporaCe office location is in
Minneapolis, MN.
8. Total number and location of sales persons employed by Supplier.
Sales managers employed by Safco are attached to Tab 3.
C. Number and location of support tenters (if applica6leJ and lacatian of corporate office.
Safco - Cnrporate Office - New Hope, MN -120 empfoyees at 5600 N HIGHWAY 169 NEW HOPE MN 55428-3027
Safco - Kennesaw, GA - 24 employees at 2700 Barrett Lakes Blvd Ste 700 Kennesaw GA 30144-6896
Safco - Riverside, CA -11 employees at 14605 Innovation Dr Riverside CA 92518-3027
Safco - Windsor, VA - 22 employees at 12400 William A Gwaltney Way Windsor VA 23487-5685
Safco - Milford, IA - 114 employees at 909 4th Street Milford IA 51351
5afco - Brooklyn Park, MN - 9 employees at 6920 93rd Avenue North Brooklyn Park MN 55445
D. Annual sales for the three previous fiscal years.
FY 19 $ 189,617,174 FY 18 $ 153,703,116 FY 17 $ 110,355,253
E. Submit FEIN and Dunn & Bradstreet report.
FEIN 41-0911459 Duns# 00-645-3575 Duns Report is attached to Tab 3
F. Describe any green or environmental initiatives or palrcies.
Safco not only holds itself to strict environmental standards, we require suppliers to regard the standards as a total
supply chain initiative. Suppliers play an important rale in Safco's long-standing commitment to perform operations in a
manner consistent with sound health, safety and enviranmental management practices, Because of this, suppliers are not
only expected to comply with applicable health, safety and environmental laws and regulations, they are expected to
seek continuous improvement within these realms. as an industry leader, 5afco aims to set high environmental standards
offering a large collection of GREENGUARD Certified products. The GREENGUARD Certification Program is internationally
recognized for evaluating product emissions and certifying building materials, furnishings, finishes and cleaning products
and processes that meet stringent product emissions criteria set by UL Environment. ThEs stringent criteria has enabled
GREENGUARD Certified praducts to be recognized as qualifying for Leader in Energy & Environmental Design (LEED)
points, allowing them to contribute toward LEED certification. Safco's long-standing dedication to ensure products meet
the rigorous chemical emissions standards of GREENGUARD Certification signifies our stewardship to every environment.
Safco continues to become an environmentally conscious company with the intention to offer more products that our
customers can feel good about and responsible practices that encourage sustainability, helping us obtain a proud
standing in our community and the planet.
Safco advocates continuous improvement in the realms af efficient recycling and/or disposal of waste materials and
impro�ing treatment and control of waste emissions affecting air, water and soil. Safco also encourages the practice
of waste reduction operations such as machine efficiency, raw material utilization, conservation of soil, air, water
quality, biodiversity, wiidlife and aquatic hat�itats, the practice of sustainable forest management policies where
applicable, end-of-life treatment recommendations, raw material and recycled content regulation and legal compliance
with environmental legislation.
Finally, Safco uses FSC and Smartwood Certified catalogs, brochures and other publications whenever possible as part of
the Rainforest Alliance Certification. In addition, these publications ha�e been printed from soy ink. Soy ink, derived
from soybeans, is an environmentally friendly alternative to traditi�nal petroleum-based ink.
G. Describe any diversity programs or partners supplier does business with and how Participating Agencies may use diverse
partners through the Master Agreement. lndicate how, rf at att, priting thanges when using the diversity program.
Safco Products is an equal opportunity employer and makes all employment decisions without regard fo race, color, sex,
religion, age, creed, sexual orientation, national origin, marital status, disability, or any other protected class. In addition to
practicing EEO, in partnership with our vendor Local Jab Network each job opening we hire for is distributed to over
15,000 community based diversity organizations. Some af which include organizations serving groups such as: Veterans,
Disabled, Minorities, Women, and other Diversity organizations. Safc� does not offer a price differencial for diverse
suppliers.
H. Describe any historically underutilized business certifications supplier hoJds and ihe certifying agency. This may include
business enterprises such as minority and women owned, smalt or disadvantoged, disable veterans, etc.
Safco does not hold any underutilized business certificates.
1. Describe how supplier differentiates itse/f from its competitors.
Safco is large enough to realize economies of scale but small enough to be able to react quickly to customer needs.
Customers have access to management at all levefs, allawing questions to quickly be answered.There are many companies
selling office seating and desks with whom we compete, but we specialize in many categories overlooked by most
furniture companies, and provide a full range of products to allow single s�urce solutions.. Some examples are High
Density Filing and Storage (competitors are Space Saver and Datum); Techworks heavy duty benching used in I.T., Clean
Room, Crime and nther laboratories (the FBI is a major client, Wright Line is a competitor); custdm mail room furniture;
flat and archival files; collaborative work stations, and height adjustable tables. We also ofFer a variety of custom and
configurable options within our product line, providing customers the opportunity to create a product that suits
their specific needs. This could be as simple as fabric an a task chair to creating an entire work center. Our
product offering can range from from desktop organizers and trash cans, to seating and casegoods. This large breadth of
product allows customers to easily find all the salutions they need to complete their space. We offer a large selection
of product on our 48hr quick ship program. Our customers enjay the service of space planning. With the use of surveys
and client supplied floor plans, our team of space planning experts provide workspace and storage solution designs that
include our entire product offering, right down to every Iast desk accessory. Plus, our design renderings showcase how
Safco products will fit into the space and bring in calor and textures so they can see what their space will look like. Our
customer service is routinely named among the best in the indus#ry, and our strong commitment to our customers'
satisfaction is evident.
J. Describe any present or past litigation, bankruptcy or reorganization involving supplier.
Safco is involved in litigation from time to time that arises in the ordinary course of business. Safco has not filed or been
invol�ed in any bankruptcy during its more than fifty years in business.
K. Felony Conviction Notice: lndicate if the supplier
a. is a publicly held torporation and this reporting requirement is not applitable;
Safco is not publicly held.
b. is not owned or operated by anyone who has been convicted of a felony; nr
Safco is not owned or operated by anyone who has been convicted of a felony.
c. is owned or operated by and individual(s) who has been convicted af a felony and provide the names ond convictions.
Safco is not owned or operated by individual who has been convicted of a felony.
L. Describe any debarment or suspension actions taken against supplier
No debarment or suspension action has been taken against Safco.
3.2 Distribution, Logistits
A. Describe the full line of products and services ofJered @y supplier.
Desks and Storage: Give users a choice on where and haw they work with a variety of contemporary desks and conference
designs. These solutions offer sitting and standing options while providing the space needed to work and meet.
Seating: From training, executive, task, active, and multi-purpose chairs to reception, Iflunge and bistro seating - our chairs
are comfortable, keep users moving and blend into any work environment.
High Density Storage: Store more in less space with smart storage solutions that keep things neat, organized and readily
accessible.
Workspaces: Our workspace furniture breaks down the divisians between people and helps organizations promote
collaboration and teamwork.
Tables: Our variety of tables enables meetings and touchdawn spaces across the work environment. Training, breakroom,
occasional, conference, outdoor and teaming tables provide areas to meet, greet and work.
Technology Furniture: Rapidly evolving technologies require easily adaptable furniture that can be configured to support
different tasks, teams and work styles.
Mailroom Furniture: Our mailroom furniture is uniquely designed to optimize mail flow efficiency, while maximizing
budget dollars.
Drafting Furniture: 5afco's drafting furniture has set the standard for decades. Drafting tables and large capacity flat files
pro�ide the essential tools and storage needed for success.
Lighting: Safco provides a variety of LEQ lighting salutions that go beyond simple desk lamps. They provide USB or wireless
charging capabilities to provide multifunctional solutions ta every desktop.
Ergonomic and Active Products: Our line of ergonomic and active products allows users to keep moving and
comfortable throughout their workday. With a variety of options, every worker can have a more relaxing and active
way to work.
Waste Receptacles: Our extensive line of waste and recycling receptacies can help keep any work environment clean.
Safco has indoor/outdoor trash cans, under-desk wastebaskets, large- capacity trash and recycling centers, customizable
options, and more to fit every waste need.
Facilities: Safco has the products to help you do the heavy lifting. Our line of hand trucks, platform trucks and dollies can
easily move large and heavy items across the work enviranment.
8. Describe how supplier proposes to distribute the products/service nationwide. lndude any states where products and services
wip not be offered under the MasterAgreement, including U.S. Territories and Outlying Areos.
5afco is a manufacturer that provides authorizatior► to others to act on our behalf.
Safco sales force consists of direct sales managers who each manage a territory or national account. �ur directly
employed Divisional Saies Managers work side by side with independent Rep Group Network consisting of 2Q rep
group and 90-1Q0 independent reps as well as working directly with a knowledgeable and authorized dealer
network. Service is conducted through the dealership with support from independent reps, employed sales
managers, and our internal customer care team. Delivery is conducted directly from Safco unless otherwise
requested. Products originate from one of our awned manufacturing or distribution facilities in Minnesota, lowa,
California, Virginia, ar Atlanta. A list of sales managers is attached to Tab 3. A count of dealers, and a list of dealers, divided
by area, that were previously authorized by Omnia, is attached to Tab 3.
Any state that has a mandatory state contract requirement for categories awarded, or agency that has a mandatory
state purchasing rule will not be serviced by �mnia cantract, and federally funded government agencies are directed to
use the federal GSA contract, handled by a different government department manager.
C. Descri6e how Participating Agencies are ensure they wrlt receive ihe Master Agreement pricing; include all distribution channels
such as direct ordering, retail or in-store locations, through distributars, eir. Describe how Participating Agencies verify ond audit
pricing to ensure its tompliante with the Master Agreement.
Safco will take the order directly from the agency ar from the authorized dealer. If Safco takes the order directly
from the end user, the order must state the Omnia contract is being used, or include the contract number. Safco
order processing will automatically apply the correct discount. Every contraci order is reviewed Yo ensure the proper
discount and terms and conditions are applied. The pricing will be available through the Omnia website once it is created
so all entities can �erify correct pricing. It will also be cammunicated to all dealers and sales reps. We will maintain a
single discount for the entire price list. In addition, the customer can request a formal quote from Safco's sales support
team to ensure they are receiving accurate pricing.
D. Identify all other companies that will be involved in pracessing, handli�g or shipping the products/service to the end user.
Liber�y Diversified, our parent company, will be involved in processing payments and shipping orders, since the carriers
are registered under their account numbers. Safca ships multiple truckloads per day to all regions of the U.S. for final
delivery and installation with the support of our dealer network through preferred carriers. The list of servicing dealers
that will be in�ol�ed with processing, handling, and delivery to the end user is attached to Tab 3(approved as authorized
dealers on the previous Omnia contract},
E. Provide the number, size and location of Supplier's distribution facilities, warehouses and retail network as applicable.
Safco - Corporate �ffice - New Hope, MN - 120 employees at 5600 N HIGHWAY 169 NEW HOPE MN 55428-3027
Safco - Kennesaw, GA - 24 employees at 2700 Barrett Lakes Slvd Ste 700 Kennesaw GA 30144-6896
Safco - Riverside, CA - 11 employees at 14605 Innovatian Dr Riverside CA 92518-3Q27
Safco - Windsor, VA - 22 employees at 1240Q William A Gwaitney Way Windsor VA 23487-5685
Safco - Milford, IA - 114 employees at 909 4th Street Mifford lA 51351
5afco - Brooklyn Park, MN - 9 employees at 6920 93rd Avenue North Brooklyn Park MN 55445
3.3 Marketing and Sales
A. Provide a detailed ninety-day plan beginning from award date of ihe Master Agreement describing the strategy to immediately
implement the Master Agreement as supplier's primary go to market sirategy for Public Agencies to supplier's teams nationwide,
to include, 6ut not limited to:
i. Executive leadership endorsement and sponsorship of the award as ihe public sector go-to-market strategy within first 10 days
In the first 10 days after award, executive leadership wifl promote the use of this contract for the public sector and within
our K12 education initiative.
ii. Training and education of Supplier's national sales force with participation from the Supplier's executive leadership, along with
the OMNIA Partners, Public Sector team within first 90 dvys
In the first 90 days, our executive leadership will hast a webinar for our national sales team and rep groups. Presentation
materials such as slides and talking points will be dEstributed to further enhance their training. Emails with updated terms
and conditions will be distributed among the authorized deafer network.
8. Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the strategy to market the
Master Agreement to current Participating Public Agencies, existing Public Agency customers of Supplier, as well as to prospective
Publit Agencies nationwide immediately upon award, ta inttude, but noi limited to:
i. Creation and distribution of a co-6randed press retease to trade publicatians
Safco will create a co-branded press release within 15 days of the award date. The press release will be sent for
publication to: Business of Furniture, Workplace Furniture, OPI, Educational Dealer and Independent Dealer Magazines. It
will also be published on the Safco website.
ii. Announcement, Master Agreement details and contact information published on the Supplier's website within first 90 days
Safco will create an internal Omnia website, linked to the Omnia Partners landing page, within the first 15 days from the
award date. We will keep it updated with approved authorized dealers, product additions and price increases.
iii. Design, pu6lication and distri6ution of co-branded marketing materials within first 90 days
Safco will co-brand existing brochures and marketing materials to support the Master Agreement. These will be
distributed via our rep group email database and dealer database. They will also be linked via the OMNIA Partners landing
page on the website.
iv. Commitment to attendance and participation with OMNtA Partners, Public Sector ot national (i.e. NIGP Annual Forum, NPI
Conference, etc.J, regional (i•e. Regional NIGP Chapter Meetings, Regional Cooperative Summits, etc.) and supplier-specific trade
shows, conferences and meetings throughout the term of the MasterAgreement
Safco is committed to attending or one of our autharized dealers will represent our product and contract at the shows
abo�e. Shows that we have attended are WB Masan, l56 Prevail, EDspaces, NeoCon, Neocon East, MinneCon, Essendant,
NIGP, and over half of the NIPA regional cooperative summits offered all over the country in the last 2 years.
v. Commitment to attend, exhibit and participate a[ the NtGP Annual Forum in an area reserved by OMNIA Partners, Public Sector
for partner suppliers. Booth spate will be purchased and stuffed by Supplier. ln addition, Supplier commits to provide reosonable
assistance to the overall promotion and marketing efforts for the NtGP Annual Forum, as directed by OMNIA Partners, Public
Sector.
Safco has reserved a booth at the NIGP Annual Forum in the Omnia section. This will be our third consecutive year
participating. 5afco will adequately staff the boath and provide co-branded marketing materials, emails and banners to
support the forum.
vi. Design and publication of national and regional advertising in trade pablications throughout the term of the Master
Agreement
Safco will advertise on a monthly basis in the follawing publications: Business of Furniture, Workplace Furniture, OPI,
Educafiional Dealer and Independent Dealer Magazines.
vii. Ongoing marketing and promotion of the Master Agreemeni throughout iis term (case studies, collaterol pieces,
presentations, promotions, etc.)
Safco wilf continue to co-brand marketing materials throughout the contract as they become available. We will also
continue to do authorized dealer training and provide supporting ma#erials as needed. In addition, the contract will be
promoted at our quar�erly sales webinars and annual principal meetings. We do authorized dealer presentations where
we provide training and co branded materials, giving them the resources they need to sell on the contract.
viii. Dedicated OMNIA Partners, Public Sector internet web-based homepage an Supplier's website
Within 15 days of Safco's award, we will publish an internal website thax connects to the Omnia Partners landing page. It
will either include or have links to all of the requestecf infarmation below.
• OMNIA Partners, Public Sector standard logo;
• Copy of original Request for Proposal;
• Copy of MasterAgreement and amendments between Principa! ProcurementAgency and Supplier;
• Summary of Products and pricing;
■ Marketing Materials
• Elettronic link to OMNIA Partners, Public Sector's website inctuding the vnline registrotion page;
■ A dedicated toll free number and email address for OMNIA Partners, Public Sector
C. Describe how Supplier will transition any existing Pubtic Agency rustomers' accounts to the Master Agreement available
notionally through OMNIA Partners, Public Sector. lnclude a fist af current cooperative contracts (regional and notional) Supplier
holds and describe how the Master Agreement will be posrtioned cmang the other cooperative agreements.
Safco has a dedicated State/Local Contract Sales Manager and State Contract Admin, emphasizing sales to
educational entities and the public sector via goal setting for our dealers and sales reps. We have dealers that built
relationships with customers that are eligible to use the Qmnia contraci, and if we hold the contract, it will gi�e our entire
authorized dealer network and individual sales reps access to it, leveraging the relationships that are already in place. My
goal is to train my authorized dealers to save the customertime and money by offering the contract at the beginning of
the quote process, so they do not have to put the praject aut to bid. Our pre�iously authorized Omnia dealers are
specifically trained on Omnia terms and conditions. We attend trade shows and use that opportunity to connect the
member needs to the �mnia contract, pro�iding them with competitive product at a competitive price. We see being
awarded a contract with Omnia as a great opportunity to continue to increase market share in public procurement, as well
as support our recent K-12 market initiative. We also hald the MHEC educational cooperative for MA. We lead with the
Omnia contract, our only national cooperati�e purchasing contract.
D. Acknowledge Supplie► agrees to provide its logo(sJ to OMNtA Partners, P�blic Sector and agrees to provide permission for
reproduction of such logo in marketing tommunications and pramotions. Arknowledqe thot use of OMNIA Partners, Public Sector
logo will require permission for reproduction, as well.
I acknowledge that Safco agrees to pro�ide its loga(s} ta OMNIA Partners, Public Sector and agrees to provide permission
for reproduction of such logo in marketing communications and promotions. I afso acknowledge that use of OMNIA
Partners, Public Sector logo will require permission far reproduction.
E. Confirm Supplfer will be proactive in direct sales ojSuppfier's goads and services !o Public Agencies nationwide ond the timety
follow up to leads established by OMNIA Partners, Publit Sector. A!lsales materials are to use the OMNIA Partners, Public Sector
logo. At a minimum, the Supplier's sales initiatives should comr»unicate:
We will market the contract as follows:
i. Master Agreement was competitively solicited and pubticty awarded by a Principal Procurement Agency
We wilf pro�ide a link to the competitively bid solicitatian under the tab labeled "Contract Documentation" using the
Omnia Partners contract landing page which will be cannected to our internal Omnia website.
ii. Best government pricing
We assure the member they are getting competitive product at a competitive price.
iii. No cost to participate
We advertise that member registration is free.
iv. Non-exclusive
We promote this a public cooperative purchasing contract. It is available to any non-profit, state, and public sector
agencies.
F. Confirm Supplier will train its national sales force on the MasterAgreement. At o minimum, sales training should include:
Safco will train it's national sales force on the solicitation process, searchable member list, key features, and benefits of
the Master agreement using the promotional Omnia power point that was released in Jan 2019 and an internal Safco
terms and conditions sheet with a link to register new members free of charge. I will also share updates, product
additions, and price increases by Webinar. Prior to requesting a dealer to be added as an authorized dealer, we set up a
conference call and complete a training overview afthe Omnia contractterms and conditions, answering any questions
they may ha�e, and providing any co-6randed resaurces t may have,
i. Key features of Master Agreement
ii. Working knowledge of the solicitation process
iii. Awareness of the range of Public Agencies that can utrtize the MasierAgreement through OMNIA Partners, Public Sector
iv. Knowledge of benefits of the use of cooperative contracts
G. Provide the name, title, email and phone number for tfre person(s), who wil! be responsib/e for:
This contact information, along with key personnef qualifications and experience is attached to Tab 3.
i. ExecutJve Support
ii. Marketing
iii. Sales
iv. Sales Support
v. Financial Reporting
vi. Accounts Payable
vii. Contract Manager
H. Describe in detail how Supplier's national sales force is structured, incJuding contact information for the highest-level executive
in charge of the sales team.
Safco sales force consists of direct sales managers wha each manage a territory or national account. Our directly
employed Divisional Sales Managers work side by side with our independent Rep Group Network consisting of 20 rep
groups and 90-100 independent reps as well as warking directly with a knowledgeable and authorized dealer
network. Service is conducted through the deafership with support from independent reps, employed sales
managers, and our internal customer care team. The sales team regionals report to a National Sales Manager, who
reports to a Director of Sales, wha reports to the highest level executive in charge of sales, Sharad Mathur, VP of Sales and
Innovation. His email is sharadmathur@safcoproducts.com and his phone number is 7635366743.
1. Explain in detail haw the sales teams will work with the OMNIA Partners, Public Sector team to implement, grow and service the
national program.
Safco wants to be a first choice alternative for furniture and related items. We are looking to increase our market
share in the education and public sector market. We wantto be able to partner with Omnia to serve small
customers that prefer a contract because they do nat have the resources to bid. Qur sales force is familiar with and eager
to continue using the Omnia contract. Our internal and external communication can be accomplished within 7 to 1D days,
and new Omnia goals will be assigned to each rep group and updated in real time on their sales dashboards. Safco wilf
generate target customer lists and call patterns ta be sure we are contacting key clients. Upon approval to use the logo,
we will provide co-branded marketing materials. If Omnia awards Safco a contract, we look forward to Omnia pro�iding a
marketing contact to help publish a landing page an the Omnia website that can connect to our supplier website. A direct
contact for timely approval of price increases, autharized dealers, and general inquiries. Omnia can partner with Safco and
their sales force by providing us easy access to member numbers to verify eligibility, contact information for area/regional
peopEe that understand state statutes in case an end user has compliance questions, and be avaifable far questions or
introductions at Regional Trade shows. We would also like an emaii lead list to directly market to the end user, if possible.
1. Explain in detail how Supplier will manage the overatt nationa► program throughout ihe term of ihe MasterAgreement,
including ongoing toordination of marketing and sales efforts, timely new Partitipating Public Agency account set-up, timely
tontract administration, ett.
Safco will train it's national sales force on the solicitation process, searchable member list, features, and benefits of the
Master agreement using the prnmotional Omnia power point that was released in Jan 2019 and an internal Safco terms
and conditions sheet with a linl< to register new members free of charge. I wifl also share updates, product additions, and
price increases by Webinar. Prior to requesting a dealer to be added as an authorized dealer, we set up a conference call
and complete a training overview of the Omnia cantract terms and conditions, answering any questions they may have,
and provided any co-branded resources I may have.When When we are approached for best discount on a state,
educational, or public sector entity, I immediatefy laok up the agency information to determine if they are a member, and
ask the dealer to leverage that information to use the contract for the sale. They are instructed that the agency must
appr.ove the use of the contract and they submit the arder using the Omnia contract and discount. Our goal is to catch the
quote in the beginning stages so it does not need to ga out to bid. Our internal systems will track all purchases through a
unique account using the specified contract number. The agency address is looked up on the member listing and recorded
in the ardering system. 5afco has a dedicated 5tate/Local Safes Manager that reports on this contract and pays the
applicable admin fee. The due date of the monthly report is uploaded to a calendar for due date reminder Sales are
downloaded by invoice date for each order with the member numbers from a BI Tool. Then, we import the information
to fit the quarterly reporting template requirements. This can be done as long as the person submitting the order
references our Omnia contract.
J. Stote the amount of Suppliers Public Agency sales for the previous fiscal year. Provide a list of Supplier's top 10 Public Agency
customers, the total purchases for each for the previous fistat year along with a key conioct for each.
Safco's public agency sales for the previous fiscal year are $6.2 miflion. Safco's top 10 Omnia customers for the previous
year from Oct 2Q18-�ct 2019, and public sector references are attached to Tab 3.
K. Describe Supplier's information systems tapabilities Qnd timitatians regarding order management through receipt of payment,
intluding description of multiple platforms that may be used far any of these funciions.
Safco uses JDE and BI Tool for ordering, invoicing and reporting. We are capable of applying pricing plans, memher
numbers, and contract numbers to each order. We are capabfe of accepting EDI orders. We are capable of accepting ACH
paymenats. We do not have e-procuremnt online ordering on our website.
M. Provide the Contract Sales (as defined in Section 10 of the OMNIA Partners, Public Sector Administration AgreementJ that
Supplier will guarantee each year under the Master Agreement for the initial ihree yeors of the Moster Agreement ("Guaronteed
Contract Sales").
year one
yeartwo
year three
To the extent Supplier guarantees minimum Contract Sales, the admi»istraiion fee shall be calculated based on the greater of the
attual Contract Sales and the Guaranteed Contract Sates.
Safco wili not be able to guarantee sales. While we currently have a growing contract, some of that is project business,
and we can not forecast the dollar amount of project 6usiness, repeat safes, and new business in the next 3 years. We will
lead with the Omnia contract whenever possible.
M. Even though it is anticipated many Public Agencies wilt be able to utilize the Master Agreement without further formal
solicitation, there may be circumstances where PublicAgencies wilt issue their own solicitations. The following options ore
available when responding to a solicitation for Products cavered under ihe MosterAgreement.
i. Respond with Master Agreement pricing (Contract SQIes reported to OMNIA Partners, Public Sector).
When I am approached by a commercial dealer for better cust�mer discounting on a bid, I immediately look up the agency
to determine if they are a member and ask the deaier to {everage that information to use the contract for the sale. They
are instructed that they must submit it using the Omnia contract and discount, and the agency must give them permissin
to use it. Our preference is to catch the quote in the beginning stages so it does not need to go out to bid.
ii. If competitive conditions require pricing lower than the standard Master Agreement not-to-exceed pricing, Supplier may
respond with /ower priting through the Master Agreerttent. tf Supptier is awarded the contrott, the so/es are reported as Contract
Sales to OMNIA Panners, Public Sector under the Master agreement.
We will report all sales that use standard or volume discounting using th� Omnia contract, regardless of the source of the
original proposal.
iii. Respond with pricing higher than Master Agreement anly in the unlikely event that the Public Agency refuses to utilize Master
Agreement (Contract Sa/es are not reported to OMNIA Partners, Publir Seciar).
Our pricing structure is set up so Omnia contract has the most competitive discount the custorrier get nn a national
cooperati�e purchasing contract as a state, educational, or public sector purchaser.
iv. If alternative or multiple proposals are permitted, respond with pricing higher than MasterAgreement, and include Master
Agreement as the alternate or addltronal proposal.
We lead with Omnia if the eligible agency does not have a mandatory state purchasing requirement.
Detail Supplier's strategies under these options when responding io a solicitation.
When I am approached by a commercial dealer for better discounting on a bid, I immediately look up the agency to
determine if they are a member and ask the dealer to leverage that information to use the contract for the sale. They are
instructed that they must submit it using the dmnia contract and discount, and the agency must give them permissin to
use it. Qur preference is to catch the quote in the beginning stages so it does not need to go out to bid. If competitive
conditions require pricing lower than the standard Master Agreement not-to-exceed pricing, Supplier may respond with
lower pricing through the Master Agreement. If Supplier is awarded the contract, the sales are reported as Contract Sales
to OMNIA Partners, Public Sector under the Master Agreement. We wil! report all sales that use standard or volume
discounting on the Omnia contract, regardless of the saurce of the original proposal. Respond with pricing higher than
Master Agreement only in the unlikely event that the Public Agency refuses to utilize Master Agreement (Contract Sales
are not reported to OMNIA Partners, Public Sector�. Qur pricing structure is set up so Omnia contract has the most
competiti�e discount they can get as a state, educatianal, or public sector purchaser. If alternative or multiple proposals
are permitted, respond with pricing higher than Master Agreement, and include Master Agreement as the alternate or
additianal prnposal. We lead with Omnia if the eligible agency does not have a mandatory state purchasing requirement,
and federally funded government agencies are directed ta use the federaE GSA contract, handled by a different
government department manager.
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D�; B Credit
SAFCO PRODUCTS CO. - Full Company View Saved by Dana Rocha � 12-02-2019
Summary
Order Reference: danarorharsafcoproducts.com � Report as of: 12-0Z-Z019 3'02 Pf�� � using Currency as USD
SAFCO PRODUCTS CO.
Tradestyle(s): (SUBSIDIARY OF LIBERTY DIVERSIFIED
INTERNATIONAL, INC , NEW HOPE, MN)
� �.. ,. .
Address: 5600 N f.����� .. ; .. .
West Research Ctr Rd, Minneapolis, Mn,
Minneapolis, MN, 55428, UNITED STATES
Phone: (763)536-6700
D-U-N-S: DO-645-3575
In Portfolio: Yes
Tags: No tags
Alerts: No alerts
Failure Score
Delinquency Score
Age of Business
52 yea rs
196b Year Started
Employees
188
138 (here)
(No change since last month) (No change since last month)
Recent Alerts
There are no alerts to display.
Company Profile
D-U-N-S
Legal Form
History Record
Datelncorporated
Mailing Address
Telephone
Website
www.safcoproducts.com
Present Control Succeeded
Employees
Age (Year Started)
Named Principal
Line of Business
^ Z =i_ 1 g�.r;
State of Incorporation
l�l nri;�'�o;;�;
Ownership
�loi publi�lytraded
Risk Assessment
Overall Business Risk
LOW • •� ' � ti�iOUERAI [ �M10DCR�TG-I II;
' �
Dun & Bradstreet Thinks...
• Overall assessment of this organization over the next 12 months: STABLE
CONDITION
• Based on the predicted risk of business discontinuation: LIKELIHOOD OF
CONTINUED OPERATIONS
• Based on the predicted risk of severely delinquent payments: MODERATE
POTENTIAL FOR SEVERELY DELINQUENT PAYMENTS
D&B Viability Rating
Portfolio Comparison Score
(� i7�� �
Low Risk {1)
FdI�UY2 $COPe Formerly Financial Stress Score
Low Risk (100)
Company's risk level is:
��-� �
Probability of failure over the next 12 months: 0.25 %
D2�IIlqU2C1C)/ $COP@ Formerly Commercial Credit Score
iii � . - -
:i
Low Risk (100)
=ompany's risk level is:
Maximum Credit
Recommendation
The recommended limit is based
on a moderately low probability of
severe delinquency.
Company's risk level is: ����;' �
High Risk {9) Probability that a company will go out of business,
become dormant/inactive, or file for
bankruptcy/insolvency within the next 12 months:
3.00 %
High Risk (1)
High Risk (1)
Past 12 Months
Past 12 Months
Probability of delinquency over the next 12 months: 4.09 %
i7s'l�7#30.
if — ���., .
Low Risk (100)
Days Beyond Terms : 22
D&B Rating
Current Rating as of 04-30-2018
Employee Size Risk Indicator
� R: 10 employees and 3: Moderate Risk
over
Past 24 Months
High Risk (0)
Previous Rating
Employee Size
� R: 10 employees and
over
Legal Events
Events
Bankruptcies
Judgements
Liens
Suits
UCC
Occurrences
0
0
0
0
14
Last Filed
os-3o-za� 9
Ownership
This company is a Headquarters, Subsidiary
Global Ultimate, Domestic Ultimate
LIBERTY DIVERSIFIED INTERNATIONAL, INC.
UNITED STATES
D-U-N-S Number 06-145-6489
Total Members in Family Tree - 28
Branches
�
Trade Payments
Highest Past Due
Highest Now Owing
US$ 250,000
Largest High Credit
US$ 250,000
Total Trade Experiences
63
Average High Credit
US$13,393
Financial Overview
This company does not have a Financial Summary.
Country/Regional Insight
United StateS
�
��
�
Risk Assessment
D&B Risk Assessment
Overall Business Risk
LOW-MODERATE.
Dun & Bradstreet Thinks...
• Overall assessment of this organization over the next 12 months: STABLE
CaN DITION
• Based on the predicted risk of business discontinuation: LIKELIHOOD OF
CONTINUED OPERATIONS
• Based on the predicted risk of severely delinquent payments: MODERATE
POTENTIAL FOR SEVERELY DELINQUENT PAYMENTS
D&B Viability Rating
Portfolio Comparison Score
Low Risk (1)
Rating Confidence Level
Robust Predictions
Risk Category
Low Risk
US consumers continue to account for the bulk of GDP growth.
Decision Support
Directional
Maximum Credit
Recommendation
High Risk
The recommended limit is based
on a moderately low probability of
severe delinquency.
High Risk (9)
Data Depth
• Rich Firmographics
• Extensive Commercial Trading Activity
• Basic Financial Attributes
'_evel of Risk Probability of becoming no longer
LoW viable
3.00%
Average probability of becoming no
longer viable
5.00%
Percentage of businesses ranked
with this score
16.00%
FaI�UYB SCOfe Formerly Financial Stress Score
�— `~`
Low Risk (100)
• Composite credit appraisal is rated fair
■ UCC Filings reported
• High proportion of past due balances to total amount awing
■ High number of enquiries to D&B over last 12 months
• Low proportion of satisfactory payment experiences to total payment experiences
• Unstable Paydex over last 12 months
Level of Risk
Raw Score
1475
Probability of Failure
d.Z��IO
High Risk (1 j
Average Probability of Failure for
Businesses in D&B Database
0.48%
Business and Industry Trends
100 �
90
80
70 �
60
--_------___---______------_____�___ ______
50 -----___�.--------------------____
40
30
20
10 I
0 f
JAN FEB MAR APR MAY k JUN JUL AUG SEP OCT NOV CURRENTI
2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019
Failure Score .� Industry Median .., _.�s
D2�IIlqUellCy 5[OYE Formerly Commercial Credit Score
��
Low Risk (100)
• Proportion of past due balances to total amount awing
• Higher risk industry based on delinquency rates for this industry
• Increase in proportion of delinquent payments in recent payment experiences
• Proportion of slow payments in recent months
Level of Risk Raw Score Probability of Delinquency
522 4.09%
High Risk(1)
Compared to Businesses in D&B
Database
� �.2�%
Business and Industry Trends
100 �
90
80 �h�
70 '
-..--,--------------._____---__....________---------------__
60 ___ ----�--__-------
50
40
30
20 �
10 ,
0
JAN FEB I MAR APR MAY JUN JUL AUG SEP OR NOV CURREMT
2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019
DelinquencyScore � Industry Median .. __—
PAYDEX � Based on 24 months of data
Risk of Slow Pay Payment Behavior
�' � 22 Days Beyond Terms
Low Risk (100) � High Risk (0)
Business and Industry Trends
2522 - Mfg office furniture-nonwood
100
90
80
70 --------------------------------_._.__._._�._�_� �
60 �
50
40 '
30'
20
10
0 I i I
JAN FEB iMAR APR I4i►�YI JiEN JUL AUG SEP OCT NOYi DEC JAN FEB MAEt APR4MAY JUN JUL �AUG SEP OCT �RRENT
2018 201 S 201 B 2018 2018 2018 2{118 2018 2018 2018 201 S 2018 2019 2019 2019 2019 2019 2019 2019 20t 9 2d19 2019 2019 Z019
PAYDEXOO � Industry Median .. ___
Industry Lower Q... �—
D&B Rating
Current Rating as of 04-30-2018
Employee Size Risk Indicator
� R: 10 employees and 3: Moderate Risk
over
Trade Payments
Trade Payments Summary (Based on 24 months of data)
Overall Payment Behavioi
��
Days Beyond Terms
Highest Now Owing:
US� 250,000
% ofTrade Within Terms
71%
Total Trade Experiences:
53
Largest High Credit:
US$ 250,000
Average High Credit:
US$ 13,393
Highest Past Due
US$ �5D,���
Total Unfavorable Comments:
0
Largest High Credit:
US$ 0
Total Placed in Collections:
0
Largest High Credit:
US$ 0
Trade Payments By Credit Extended (Based on 12 months of data)
Range of Credit Extended (USS)
100,000 & over
50,000 - 99,999
15,000 - 49,999
5,000 - 14,999
1,000 - 4,999
Less than 1,000
Number of Payment Experiences
1
2
8
7
18
15
Prevlous Rating
Employee Size
� R: 10 employees and
over
Total Value
US$ 250,000
US$ 115,000
US$ 225,000
US$ 60,000
US$ 27,000
US$ 6,050
% Within Terms
0
100
75
48
66
71
Trade Payments By Industry (Based on 24 months of data)
31- 61-
Number of Largest % Within 7- 30 60 90 91 +
Payment High Terms Days Days Days Days
Experience Credi[ (Expand to Late Late Late Late
Industry Category � s (U55} View) ("/o) (%) ("/o) (%)
� 17 - Construction - Special Trade Contractors 1 250
1711 - Mechanical contractor � 250 100 0 0 0 0
� 25 - Furniture and Fixtures 2 55,000
2522 - Mfg nonwd office furn 1 40,000 100 0 0 0 0
2541 - Mfg wood fixtures 1 55,000 100 0 0 0 0
— 26 - Paper and Allied Products 3 2,500
2653 - Mfg corrugated boxes 3 2,500 86 7 7 0 0
� 30 - Rubber and Miscellaneous Plastics 1 2,500
Products
3089 - Mfg misc plastic prdt 1 2,500 100 0 0 0 0
� 35 - Industrial and Commercial Machinery 1 1,000
and Computer Equipment
3589 - Mfg service ind. mach 1 1,000 100 0 0 0 0
- 38- Measuring Analyxing and Controlling 2 10,000
Instruments; E�hotographic Medical and
Optical Goods; Wat�hes and Clocks
3823 - Mfg process controls 1 10,000 100 0 0 0 0
3824 - Mfg fluid meters 1 2,500 0 100 0 0 0
- 42 - Motor Freight Transportation and 6 60,000
Warehousing
4213 - Trucking non-local 4 b0,000 100 0 0 0 0
4�14 - Local truck w/storage 2 20,000 100 0 0 0 0
� 49 - Electric, Gas and Sanitary Services 1 1,000
4924 - Natural gas distrib 1 1,000 100 0 0 0 0
- 50 - Wholesale Trade - Durable Goods 7 45,000
5031 - Whol lumber/millwork 1 1,000 100 0 0 0 0
5049 - Whol misc profsn eqpt 1 250 100 0 0 0 0
5051 - Whol metal 2 5,000 100 0 0 0 0
5072 - Whol hardware 1 45,000 100 0 0 0 0
5085 - Whol industrial suppl 2 1,000 100 0 0 0 0
� 51 - Wholesale Trade - Nondurable Goods 4 25,000
5131 - Whol piece goods 1 15,000 100 0 0 0 0
5162 - Whol plastic material 1 1,000 100 0 0 0 0
5169 - Whol chemicals 1 1,000 50 0 50 0 0
5199 - Whol nondurable goods i 25,000 50 50 0 0 0
31 - 61 -
Number of Largest % Within 1- 30 60 90 91 +
Payment High Terms Days Days Days Days
Experience Credit (Expand to Late Late Late Late
Industry Category � s (U53) View) (9�0) (%) (%) (%)
� 57 - Home Furniture Furnishings and 2 250,000
Equipment Stores
5712 - Ret furniture 2 250,Ofl0 0 50 0 50 0
� 60 - Depository Institutions 2 2,500
6021 - Natnl commercial bank 2 2,500 50 D 50 0 0
� 61 - Nondepository Credit Institutions 1 1,000
6153 - Short-trm busn credit 1 1,000 0 0 100 0 0
� 62 - Security and Commodity Brokers Dealers 2 10,000
Exchanges and Services
6282 - Investment advice 2 10,000 0 49 1 49 1
� 73 - Business Services 5 25�000
7361 - Employment agency 1 25,000 100 0 0 0 0
7363 - Help supply service 2 1,000 100 0 0 0 0
7389 - Misc business service 2 7,500 1 99 0 0 0
� 87 - Engineering Ac�ounting Research 4 20,000
Management and Related Services
8721 - Accounting services 1 750 0 100 0 0 0
8734 - Testing laboratory 2 20,000 45 0 44 11 0
8748 - Business consulting 1 10,000 0 0 100 0 0
� 91 - Executive Legislative and General 1 10,000
Government except Finance
9111 - Executive office 1 10,000 100 0 0 0 a
� 99 - Nonclassifiable Establishments 6 35,000
9999 - Nonclassified 6 35,000 15 83 0 2 C
Trade Lines
Date of
Experience � Payment Status
11/19 -
10/19 -
10/19 Pays Promptly
10/19 Pays Promptly
�10/19 Pays Promptly
10/19 Pays Promptly
Selling
Terms
Cash
account
High Credit Now Owes
{US$) (USS)
50 -
SO -
40,000 7,500
25,000 5,000
5,000 0
2,500 0
Past Due
(USS) Months Since Last Sale
- 1
- 1
0 1
0 1
0 Between 6 and 12
Months
0 Between 2 and 3
Months
Date of
Experience � Payment Status
10/19 Pays Promptly
10/19 Pays Promptly
10/19 Pays Promptly
10/19 Pays Promptly
10/19 Pays Promptly
10/19 Pays Promptly
10/19 Pays Promptly
10/19 Pays Promptly
10/19 Pays Promptly
10/19 Pays Promptly
10/19 Pays Promptly
10/19 Pays Promptly
10/19 Pays Prompt to
Slow 15+
10/19 Pays Prompt to
51 ow 15+
10/19 Pays Prompt to
51 ow 30+
10/19 Pays Prompt to
51 ow 60+
10/19 Pays Prompt to
Slow 60+
10/19 Pays Prompt to
51 ow 60+
10/19 Pays Slow 30+
10/19 Pays Slow 30+
10/19 Pays Slow 60+
10/19 Pays Slow 30-60+
10/19 Pays Slow 30-90+
10/19 Pays Slow 90+
10/19 -
10/19 Pays Promptly
09/19 Pays Promptly
09/19 Pays Prompt to
Slow 60+
09/19 Pays Slow 30+
Selling
Terms
1 10 N30
N30
N30
Cash
account
High tredit
iUSS)
2,500
2,500
1,000
1,000
1,000
1,000
1,000
750
750
500
250
100
25,000
7,500
i ,000
2,500
1,000
500
7,500
2,500
10,000
500
250,000
1,000
ioa
45,000
750
20,000
750
Now Owes
(US#)
0
0
0
0
0
0
50
750
0
0
0
0
15,000
2,500
250
2,500
750
500
7,500
2,500
7,500
0
250,000
250
45,000
0
15,000
0
Past Due
(USS) Months Since Last Sale
0 Between 4 and 5
Months
0 Between 2 and 3
Months
0 Between 4 and 5
Months
0 Between 6 and 12
Months
0 t
0 Between 6 and 12
Months
0 �
0 1
0 Between 6 and 12
Months
0 Between 4 and 5
Months
0 Between 4 and 5
Months
0 Between 4 and 5
Months
5,000 1
250 1
250 1
500 1
0 1
100 1
0 1
2,500 -
7,500 Between 2 and 3
Months
0 1
250,000 -
0 1
- 1
0 1
0 Between 6 and 12
Months
10,000 1
0 Between 6 and 12
Months
Date of Selling
Experience � Payment Status Terms
09/19 Pays Slow 30-90+ -
09/19 Pays Slow 90+ -
09/19 Pays Slow 60-120+ -
09/19 Pays Promptly -
08/19 Pays Promptly N30
08/19 Pays Promptly -
08/19 Pays Promptly -
06/19 Pays Promptly -
06/19 Pays Promptly -
06/19 Pays Promptly Regular
terms
06/19 Pays Promptly -
06/19 - Cash
account
06/19 - -
05/19 Pays Promptly N30
05/19 - Cash
account
05/19 - Cash
account
05/19 Pays Promptly N30
04/19 - Cash
account
03/19 Pays Promptly -
03/19 Pays Promptly -
02/19 Pays Promptly -
12/18 - Cash
account
11/18 - Cash
account
10/18 Pays Slow 60+ -
08/18 Pays Slow 30+ -
07/18 - Cash
account
03/18 - Cash
account
01 /18 Pays Promptly -
High Credit
{USS)
10,000
2,500
250
100
1,000
250
250
60,000
55,000
1,000
100
50
50
15,000
100
50
10,000
50
20,000
1,000
250
5,000
0
1,000
35,000
50
250
10,000
Now Owes
(USS)
10,000
2,500
250
0
500
0
0
0
55,000
0
0
0
5,000
0
0
0
0
0
0
0
0
Past Due
(US$) Months Since Last Sale
5,000 1
2,500 -
250 Between 4 and 5
M onth s
0 Between 6 and 12
Months
0 1
0 Between 6 and 12
Months
0 Between 6 and 12
Months
0 Between 6 and 12
Months
2,500 1
0 Between 6 and 12
Months
0 Between 6 and 12
Months
- i
0 -
0 i
- 1
- Between 2 and 3
Months
0 Between 6 and 12
Months
- 1
0 Between 4 and 5
Months
0 Between 6 and 12
Months
0 Between 6 and 12
Months
- 1
0 Between 6 and 12
Months
0 Between 6 and 12
Months
0 Between 6 and 12
Months
- 1
- 1
- 1
Legal Events
The following Public Filing data is for informatian purposes only and is not the official record. Certified copies can only
be obtained from the official source.
Judgements
0
Latest Filing: -
Liens
0
Latest Filing: -
Suits
0
Latest Filing: -
UCC Filings
14
Latest Filing: 05-30-2019
Events
UCC Filing- Original
Filing Date OS-30-2019
Filing Number 1086952500519
Received Date 06-04-2019
Collateral Equipment
Secured Party TOYOTA INDUSTRIES COMMERCIAL FINANCE, INC., DALLAS, TX
Debtors SAFCO PRODUCTS CO.
Filing Office SECRETARY OF STATEtUCC DIVISION, SAINT PAUL, MN
UCC Filing- Original
Filing Date 01-23-2019
Filing Number 044190004Q0
Received Date 02-19-209 4
Collateral Equipment
Secured Party PRATT RECYCLING, INC., CONYERS, GA
Debtors SAFCO PROQUCTS CO., KENNESAW, GA
Filing Office DEKALB SUPERIOR COURT, DECATUR, GA
UCC Filing- Original
Filing Date
Filing Number
Received Date
Collateral
Secured Party
Debtors
Filing Office
os-�s-Za� s
1029759401325
09-o�-Za� s
Equipment
TRUMPF INC., FARMINGTON, CT
SAFCO PRODUCTS CO.
SECRETARY OF STATE/UCC DIVISION, SAINT PAUL, MN
UCC Filing- Original
Filing Date 08-19-2018
Filing Number 102850820i346
Received Date 08-21-2018
Collateral Equipment
Secured Party TRUMPF INC., FARMINGTON, CT
Debtors SAFCO PRODUCTS CO.
Filing Office SECRETARY OF STATE/llCC DIVISION, SAINT PAUL, MN
UCC Filing- Original
Filing Date 07-15-2Q14
Filing Number 12214001081
Received Date 08-24-2014
�ollateral Equipment
Secured Party PRATT RECYCLING, CONYERS, GA
Debtors SAFECO, KENNESAW, GA
Filing Office ROCKQALE COUNTY SUPERIOR COURT CLERKS OFFICE, CONYERS, GA
UCC Filing- Original
Filing Date 04-�2-2014
Filing Number 201436086158
Received Date 04-11-2014
Collateral Business machinetyJequipment and proceeds
Secured Party U.S. BANK EQUIPMENT FINANCE, MARSHALL, MN
Debtors SAFCO PRODUCTS CO.
Filing Office SECRETARY OF STATEJUCC DIVISION, SAINT PAUL, MN
UCC Filing- Original
Filing Date 02-04-2014
Filing Number 201435436553
Received Date 02-18-2014
Collateral Business machinerylequipment and proceeds
Secured Party U.S. BANK EQUIPMENT FINANCE, MARSHALL, MN
Debtors SAFCO PRODUCTS CO.
Filing Office SECRETARY OF STATE/UCC DIVISION, SAINT PAUL, MN
UCC Filing- Original
Filing Date
Filing Number
Received Date
Collateral
Secured Party
05-29-2013
20133254Q952
06-11-2013
Business mathinery/equipment and proceeds
U.S. BANK EQUIPMENT FINANCE, A DIVISION OF U.S. BANK NATIONAL
ASSOCIATION, MARSHALL, MN
Debtors
Filing Office
UCC Filing- Original
SAFCO PRODUCTS CO.
SECRETARY OF STATE/UCC DIViSION, SAINT PAUL, MN
Filing Date 07-09-2012
Filing Number 201228889652
Received Date 07-20-2012
Collateral Business machinerylequipment
Secured Party U.S. BANK EQUIPMENT FINANCE, MARSHALL, MN
Debtors SAFCO PRODUCTS CO.
Filing Office SECRETARY OF STATE/UCt DIVISION, SAINT PAUL, MN
UCC Filing- Original
Filing Date 03-30-2009
Filing Number 200915523234
Received Date 05-07-2009
Collateral Business machineryJequipment
Secured Party US BANCQRP, MARSHALL, MN
Debtors SAFCO PRODUCTS COMPANY
Filing Office SECRETARY OF STATEIUCC DIVISION, SAINT PAUL, MN
The public record items contained in this report may have been paid, terminated, vacated or released prior to the date
this report was printed. This information may not be reproduced in whole or in part by any means of reproduction
There may be additional UCC Filings in D&B's file on this company available by contacting 1-800-234-3867.
Special Events
04-30-2018
Business address has changed from 9300 West Research Ctr Rd, Minneapolis, MN, 55428 to 5600 N Hwy 169 , Minneapolis,
M N, 55428.
Company Profile
Company Overview
D-U-N-S
Mailing Address
Employees
Legal Form Telephone Age (Year 5tarted)
History Record
CIE��:,�,
Date Incorporated
1 � 14-196�:;
►tate of Incorporation
Minnr� ��,� �
Ownership
No� uaded
Website
www.safcoproducts.com
Present Control Succeeded
Named Principal
Line of Business
-HST SEC
- -nwood
Business Registration
Corporate and business registrations reported bythe secretary of state or other official source as of: 11-01-2019
This data is for informational purposes only, certificatian can only be obtained through the Office of the Secretary of State.
Registered Name
Corporation Type
Business Commenced On
State of Incorporation
Datelncorporated
Registration ID
Registration Status
Filing Date
Where Filed
SAFCO PRODUCTS CO.
Corporation (US}
1966
MINNESOTA
12-14-1966
1 L-168 -DCORP
ACTIVE
12-14-1966
SECRETARY OF STATEtCORPORATIONS DIVISION
Principals
Officers
DAVID LENZEN, EXEC VP-AST SEC
DANIEL ZDON, EXEC VP-COO-PRES
BYRON WIEBERDINK, VP-CFO
RONDA BAYER, VP-GEN COUNSEL-SEC
Directors
THE OFFICER(5)
Company Events
The following information was reported on: 06-13-2018
The Minnesota Secretary of State's business registrations file showed #hat Safco Products Co. was registered as a
Corporation on December 14, 1966 under the file registration number DC 1 L-168.
Business started 1966 by parent company. 100°/o af capitaf stack is owned by the parent company.
RECENT EVENT:.
On June 10, 2016, sources stated that Safco Products Co., Minneapolis, MN, has acquired the assets of
FocalUprightFurniture, LLC, North Kingstown, RI, on May 11, 2016. With the acquisition, FocalUprightFurniture, LLC will now
operate under the name Walcott Associates, LLC. Terms of the deal were not disclosed. Further details are unavailable.
DAVID LENZEN born 1945. Graduated from Minneapolis Business College in 1965. He is a certified public accountant. 1965-
72 employed as accountant by a local certified public accounting firm that no longer is in operation. 1972-present employed
by parent and appears as an officer there and in the subsidiaries.
DANIEL ZDON born 1954. 2000-present active here.
BYRON WIEBERDINK born 1963. 1997-present active here.
RONDA BAYER born 1960. 2009-present active here.
. ----RELATED CONCERNS---- .
Affiliates: The following are related through common principals, management and/or ownership of the parent company.
1) Liberty Carton Co (Inc), Minneapolis, MN, started 1945. Intercompany relations: None reported by management.
2) Fidelity Products Co (Inc), Minneapolis, MN, started 1961. Intercompany relations: None reported by management.
3) Valley Craft Inc, Minneapolis, MN, started 1979. Intercompany relations: None reported by management.
4) Southern Diversified Industries Inc, Minneapolis, MN, started 1983. Intercompany relations: None reported by
management.
5) Liberry Paper, Inc, Becker, MN, started 1994. intercompany relations: None reported by management.
6) Liberry Carton Co-Texas Inc, Minneapolis, MN, started 1992. Intercompany relations: None reported by management.
7) Diversi-Plast Products, Inc, Minneapolis, MN, started 1994. Intercompany relations: None reported by management.
Business address has changed from 9300 West Research Ctr Rd, Minneapolis, MN, 55428 to 5600 N Hwy 169 , Minneapolis,
M N, 55428.
Business Activities And Employees
The following information was reported on: 06-13-2018
Business Information
Trade Names (SUBSIDIARY OF LIBERTY DIVERSIFIED INTERNATIONAL, INC., NEW HOPE, MN)
Business Information
Description Subsidiary of LIBERTY DIVERSiFIED INTERNATIONAL, INC., NEW HOPE, MN started
1972 which operates as a manufacturer of office products, graphic arts and
industrial products. Parent company owns 100°� of capital stock. Parent company
has 7 other subsidiary{ies). Intercompany relations: Parent provides administrative
services for subject an a fee basis.
As noted this company is a subsidiary of Liberty Diversified Internationa, Inc., Duns
#06-145-6489, and reference is made to that report for background information on
the parent company and its management.
----0---- . ----0---- .
Employees
Financing Status
Seasonality
Tenure
Facilities
Location
SIC/NAICS Information
Manufactures non-wooden office furniture. Wholesales commercial equipment,
specializing in store fixtures or display equipment and commercial or industrial
shelving. Wholesales office supplies. Wholesales furniture, specializing in office or
public building furniture and office furniture.
ADDITIONAL TELEPHONE NUMBER(5): Toll-Free 800 328-3020.
Has 5,000 account(s}. Terms are Net 30 days. Sells to wholesalers and dealers.
Territory : Internatianal.
188 which includes offiter(s). 138 employed here.
Secured
Nonseasonal.
Rents
Rents 191,OOQ sq. ft. in a multi story concrete block building.
Industrial section on well traveled street.
SIC Codes SIC Description
2522 Mfg office furniture-nonwood
25220000 Qffice furniture, except wood
50460100 Store �xtures and display equipment
50460105 Shelving, commercia! and industrial
51129907 Office supplies, net
50210100 Office and public building furniture
50210106 Office furniture, nec
NAICS Codes
337214
423440
423440
NAICS Description
Office Furniture {extept Wood) Manufacturing
Other Commercial Equipment Merchant Wholesalers
Other Commercial Equipment Merchant Wholesalers
Percentage of
Business
NAICS Codes NAICS Description
424120 Stationety and Office Supplies Merchant Wholesalers
423210 Furniture Merchant Wholesalers
423210 Furniture Merchant Wholesalers
Government Activity
Activity Summary
Borrower�Dir/Guar) No
Administrative Debt No
Contractor Yes
Grantee No
Party excluded from federal No
program(s)
Financials
D&B currently has no financial information on file for this company
This information may not be reproduced in whole or in part by any means of reproduction.
�Odun & Bradstreet, Inc. 2019. All rights reserved
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AL Count
AR Count
AZ Count
CA Count
CO Count
CT Count
DC Count
DE Count
FL Count
GA Count
HI Count
IA Count
ID Count
IL Count
IN Count
KS Count
KY Count
LA Count
MA Count
MD Count
ME Count
MI Count
MN Count
MO Count
MS Count
MT Count
NC Count
ND Count
NE Count
NH Count
NJ Count
NM Count
NV Count
NY Count
OH Count
OK Count
OR Count
PA Count
RI Count
SC Count
SD Count
TN Count
TX Count
USA Count
UT Count
VA Count
VT Count
WA Count
WI Count
WV Count
WY Count
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Key Contrrrct Persannel
Executive Support
Sharad Mathur, VP of Sales and Innovation, 763-536-6743
sharadmathur sa�co�raducts.com
Marketing
Carrie Eidem, Senior Marketing Manager, 763-536-6754
ca rriee id e m@safco prod u�ts. com
11+ Years of Marketing Experience
Sales
Yvonne Moore, State and Local Contracts Manager, 763-536-6788
annemaore saf�n ro�ucts.com
11+ Years of Contract Experience
Sales Support
Mary Weisen, State Contract Customer Care Rep, 763-536-6797
ma weisen safca rad�c#s.c�m
30 years of Customer Service Experience
Financial Reporting
Yvonne Moore, State and Local Contracts Manager, 763-536-6788
�van nern oore @safcoprod ucts.cnm
11+ Years of Contract Experience
Accounts Payable
LDI Corporate AP Department, 763 536-6637
A P _ Iibertvdiver�ified.Gom
Combined 30+ years of experience
Contract Management
Yvonne Moore, State and Local Contracts Manager, 763-536-6788
vonnemoore safco roduet5.cam
11+ Years of Contract Experience
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� Key Empioyee Qualifications and Experience
5tate Local Contract 5ales Mana er
• Register online annually for contract bid natification
� Make decisions on every bid to determine risk and reward
■ Add and delete dealers per contract limitatians and requirements
• Add and delete product from active contracts
• Submit request for price increases on all active contracts following a commercial increase
• Contract renewals and extensions
• Annual electronic update for certificatian of insurance requests
■ Conference calls when necessary for infarmatian or disputes
■ Navigate the web, looking for new contract opportunities
• Determine market strategy for underperfarming contracts
■ Prepare bids and negotiate contract terms on discount, freight, commission, accessorial charges, return
charges, warranty extensions, and any terms unlike commercial terms and conditions
� Evaluate tier discounting using cost analysis
• Track sales and losses for continuous improvement
• Training on processes for internal staff
• Minority Report card
• Provide product for competitive bid quote directly for end user
■ Update and maintain electronic excel price lists with contract specific information
• Manage pricing plans in JDE
■ Create a sheet to communicate terms and conditions for each contract to use in the field
• Complete electronic vendor registration forms
� Report sales for admin fee (vendor portal} through provided web or email
■ Submit check request by deadline
State Sales Su ort Admin Customer Service
• Provide detailed support to the field and external dealers
■ Prioritize and respond to emails
■ Warranty
■ Edit orders
■ Calculate and pay commissions
• Returns when necessary/credits when necessary
■ Set up new accounts and update old accounts when necessary
� Follow up with special non-dock enc! users
• Resolve pending discrepancies
� Download sales, create excel spreadsheet
� Provide quotes using contract pricing
• Help manage large projects
• Enter Orders using contract terms sheets
■ Submit requests for new account set up
■ Acknowledge all end user orders to dealer of record
Last Updated: December 7, 2019
5ensor Marketing Manager
� Penetrate market channels effectivefy ta meet objectives via knowledge and strategic planning and
deployment
• Transform keen understanding of all communication mediums into plan that drives revenue
optimization by channel, consumer segment, and vertical
• Transfer industry expertise into sound ga-to-market strategies & executional plan
• Lead for Strategic Initiatives
■ Development of the comprehensive marketing strategy as well as specific plans for all channels served;
contract, ecommerce, other (mega/wholesale)
• Develop and manage strong partnership wiff sales leadership; travel into field at minimum 1x/quarter.
• Assess, understand, and communicate future market shifts - be the expert for the organization
• Leadership of market team pillar; 5-year market plan, strategy work, & overall growth plan as well as
oversight of the execution of the same
• Bachelor's degree minimum.
■ 10+ years of experience within a Marketing Manager role
• Leadership experience to include project management
Team CompetenciesCTaientsl�ersonal Attributes f�lote: Take from Lal Vafues in Practite Leadi�
Self �thers �usiness & F�►nct4on :
• Care - Strong aptitude for cross functianal awareness, alignment and agreement
• Innovation - Ability to identify and articulate the unseen opportunities for growth
■ Trust - Natural giver of trust; inherent recipient of confidence
• Excellence - Instinctively driven to be the best in every aspect possible Position Summary:
Last Updated: December 7, 2019
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Include entity name: Washington and Lee University
Contact name and title: Truman Payne, Facilities Planner
Contact phone 540-458-8361
Contact email: tpayne@wlu.edu
City, State: Lexington, VA
Years serviced: Multiple Systems purchased 8+ years to recently purchased and installed system in June 2019.
Description of services: Mobile 1000 Storage system for books, volumes, archives
Annual volume: $692,062 in 2019
Include entity name: Texas State Technical College
Contact name and title: Adan Alvarez, Senior Praject Manager
Contact phone: 540-458-8361
Contact email: adan.alvarez@harlingen.tstc.edu
City, state: Edinburg, TX
Years serviced: 5
Description of services: 4 phases of projects over 5 years E5, Training Tables, Casegoods, Seating, Storage
Annual volume: $367,962 for 2018 and 28,184 for 2019
Include entity name: Bronx District Attorney's Office
Contact name and title: Peter Kennedy, Assistant DA.
Contact phone: 718-838-7269
Contact email: Kennedyp@bronxda.ny.gov
City, State: Bronx, NY City, NY
Years serviced: 1 year
Description of services: TechWorks/Technicaf Workbenching Furniture and 4-Post Shelving
Annual Sales: 76,278 in 2018
Include entity name: University of SC at Upstate
Contact name and title: Freda Davison, Dean ofthe Library
Contact phone 864-503-5610
Contact email: fdavison@uscupstate.edu
City, State: Spartanburg, SC
Years serviced: 2
Description of services: Mobile 1000 Storage system for books, volumes, archives
Annual Sales: $197,460 in 2018 and $134,295 in 2019
Include entity name: Concordia Seminary, Library
Contact name and title: Eric Stancliff, Assistant Director of Library Services
Contact phone 314-505-7033
Contact email: stancliffe@csl.edu
City, State: St. Louis, MO
Years serviced: Multiple M1000 and 4-post shelving systems purchased in 2017 and installed in 2018.
Description of services: Mobile 1000 Storage system far books, volumes, archives
Annual Sales: $73,501 in 2018
Include entity name: City of Philadelphia Depertment of Records
Contact name and title: Joshua Blay, Registrar and Collections Manager
Contact phone: 215-685-9404
Contact email: joshua.blay@phila.gov
City, state: Philadelphia, PA
Years serviced: 1
Description of services: Flat Files
Annual volurne: $117,000 in 2018
Include eritity name: LA County Superior Court
Contact name and tit9e: Hovi� Bodozian, Project Manager
Contact phone: G2G-471-7686
Contact email: HBodozian@lacourt.org
City, state: Los Angeles, CA
Years serviced: 3
Description of services: Casegoods, Seating, Height Adjustable Tables
Annual volume: $250,000 in 2018 and $100,000 in 2019
Include errtity name: Bexar County Auditor
Contact name and title: Jonathan Nanes, Bexar County Juvenile Probation
Contact phone: 210-335-1846
Contact ernail: jnanes@bexar.org
City, state: San Antonio, TX
Years serviced: 3
Description of services: Seating, Lounge, Casegoods, and Mailroom
Annual volun�e: $35,121 in 2018 and $74,776 in 2019
Include entity name: Kern County Aging and Adult Services
Contact nam� 1nd titl�: Michele Timmerman Program Coordinator
Contact phone 661.868.1054
Contact erriail: timmermanm@kerncounty.com
City, State: Bakersfield, CA
Years servic�d: 1
Description of services: Mobile 1000 Filing System installed in July 2019
Annual Sales: $30,079 in 2Q19
Include eritity name: Cepartment of Child Safety
Contact naw�� and titl�: Gai•y Coley, Real Estate Manager
Contact ,�hone: 602.255.2784
Contact ernail: Gary.Coley@AZDCS.GOV
City, state: Phoenix, ,4Z
Years serviced: 5
Description of services: Meeting and Training, Mailroom, and Filing and Storage
Annual volume:�2o,6�3 in 2019
I���:i1:�Yi1:3
ADMINISTRATION AGREEMENT, EXAMPLE
ADMINISTRATION AGREEMENT
THIS ADMINISTRATION AGREEMENT {this "Agreement") is made this day of
20_, between National Intergovernmental Purchasing Alliance Company, a Delaware
corporation d/b/a OMNIA Partners, Public Sector {"OMNIA Partners, Public Sector"), and
("Supplier").
RECITALS
WHEREAS, the (the "Principal Procurement Agenc�i') has entered
into a Master Agreement effective , Agreement No , by and between
the Principal Procurement Agency and Supplier, {as may be amended from time to time in
accordance with the terms thereof, the "Master Agreement"), as attached hereto as Exhibit A and
incorporated herein by reference as thaugh fully set forth herein, for the purchase of
(the "Product"};
WHEREAS, said Master Agreement provides that any or all public agencies, including state
and local governmental entities, public and private primary, secondary and higher education
entities, non-profit entities, and agencies far the public benefit (collectively, "Public Agencies"),
that register (either via registration on the OMN1A Partners, Public Sector website or execution of
a Master Intergovernmental Cooperative Purchasing Agreement, attached hereto as Exhibit B)
(each, hereinafter referred to as a"Participating Public Agenc�') may purchase Product at prices
stated in the Master Agreement;
WHEREAS, Participating Public Agencies may access the Master Agreement which is
offered through OMNIA Partners, Public Sector to Public Agencies;
WHEREAS, OMNIA Partners, Public Sector serves as the contract administrator of the
Master Agreement on behalf of Principal Procurement Agency;
WHEREAS, Principal Procurement Agency desires OMNIA Partners, Public Sector to
proceed with administration of the Master Agreement; and
WHEREAS, OMNIA Partners, Public Sector and Supplier desire to enter into this Agreement
to make available the Master Agreement ta Participating Public Agencies and to set forth certain
terms and conditions governing the relationship between OMNIA Partners, Public Sector and
Supplier.
NOW, THEREFORE, in consideration of the payments to be made hereunder and the mutual
covenants contained in this Agreement, OMNIA Partners, Public Sector and Supplier hereby
agree as follows:
DEFINlT10NS
1. Capitalized terms used in this Agreement and not otherwise defined herein shall have
the meanings given to them in the Master Agreement.
Requirements far National Cooperative Contract
Page 25 af 5�
TERMS AND CONDITIONS
2. The Master Agreement and the terms and conditions contained therein shall apply to
this Agreement except as expressly changed or modified by this Agreement. Supplier
acknowledges and agrees that the cavenants and agreements of Supplier set forth in the
solicitation and Supplier's response thereta resulting in the Master Agreement are incorporated
herein and are an integral part hereof.
3. OMNIA Partners, Public Sector shall be afforded all of the rights, privileges and
indemnifications afforded to Principal Procuremen# Agency by or from Supplier under the Master
Agreement, and such rights, privileges and indemnifications shall accrue and apply with equal
effect to OMNIA Partners, Public Sectar, its agents, employees, directors, and representatives
under this Agreement including, but not limited to, Supplier's obligation to obtain appropriate
insurance.
4. OMNIA Partners, Public Sector shall perform all of its duties, responsibilities and obligations
as contract administrator of the Master Agreement on behalf of Principal Procurement Agency as set forth
herein, and Supplier hereby acknowledges and agrees that all duties, responsibilities and obligations will be
undertaken by OMIVIA Partners, Public Sector solely in its capacity as the contract administrator under the
Master Agreement.
5. With respect to any purchases by Principal Procurement Agency or any Participating
Public Agency pursuant to the Master Agreement, OMNIA Partners, Public Sector shall not be:
(i) construed as a dealer, re-marketer, representative, partner or agent of any type of the Supplier,
Principal Procurement Agency or any Participating Public Agency; (ii) obligated, liable or
responsible for any order for Product made by Principal Procurement Agency or any Participating
Public Agency or any employee thereof under the Master Agreement or for any payment required
to be made with respect to such order for Product; and (iii) obligated, liable or responsible for any
failure by Principal Procurement Agency or any Participating Public Agency to comply with
procedures or requirements of applicabfe law or the Master Agreement or to obtain the due
authorization and approval necessary to purchase under the Master Agreement. OMNIA Partners,
Public Sector makes no representation ar guaranty with respect to any minimum purchases by
Principal Procurement Agency or any Participating Public Agency or any employee thereof under
this Agreement or the Master Agreement.
6. OMNIA Partners, Public Sectar shall not be responsible for Supplier's perFormance
under the Master Agreement, and Supplier shall hold OMNIA Partners, Public Sector harmless
from any liability that may arise from the acts or omissions of Supplier in connection with the
Master Agreement.
7. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, OMNIA
PARTNERS, PUBLIC SECTOR EXPRESSLY DISCLAIMS ALL EXPRESS OR IMPLIED
REPRESENTATIONS AND WARRANTIES REGARDING OMNIA PARTNERS, PUBLIC
SECTOR'S PERFORMANCE AS A CONTRACT ADMINISTRATOR OF THE MASTER
AGREEMENT. OMNIA PARTNERS, PUBLIC SECTOR SHALL NOT BE LIABLE IN ANY WAY
FOR ANY SPECIAL, INCIDENTAL, INDIRECT, CONSEQUENTIAL, EXEMPLARY, PUNITIVE,
OR RELIANCE DAMAGES, EVEN IF OMNIA PARTNERS, PUBLIC SECTOR IS ADVISED OF
THE POSSIBILITY OF SUCH DAMAGES.
TERM OF AGREEMENT; TERMINATION
8. This Agreement shall be in effect so long as the Master Agreement remains in effect,
provided, however, that the provisions of Sections 3— 8 and 12 — 23, hereof and the
Requirements for Natianal Cooperative Contract
Page 26 of 5�
indemnifications afforded by the Supplier ta OMNfA Partners, Public Sector in the Master
Agreement, to the extent such provisians survive any expiration or termination of the Master
Agreement, shall survive the expiration or termination of this Agreement.
9. Supplier's failure to maintain its covenants and commitments contained in this
Agreement or any action of the Supplier which gives rise to a right by Principal Procurement
Agency to terminate the Master Agreement shall constitute a material breach of this Agreement.
If such breach is not cured within thirty (30} days of written notice to Supplier, in addition to any
and all remedies available at law or equity, OMNIA Partners, Public Sector shall have the right to
terminate this Agreement, at OMNIA Partners, Public Sector's sole discretion. Notwithstanding
anything contained herein to the contrary, this Agreement shall terminate on the date of the
termination or expiration of the Master Agreement.
NATIONAL PROMOTION
10. OMNIA Partners, Public Sectar and Supplier shall publicize and promote the
availability of the Master Agreement's praducts and services to Public Agencies and such
agencies' employees. Supplier shall require each Public Agency to register its participation in the
OMNIA Partners, Public Sector program by either registering on the OMNIA Partners, Public
Sector website (www.omnia a�tners.cvml uhlicsector)Lor executing a Master Intergovernmental
Cooperative Purchasing Agreement prior ta pracessing the Participating Public Agency's first
sales order. Upon request, Supplier shall make available to interested Public Agencies a copy of
the Master Agreement and such price lists or quo#es as may be necessary for such Public
Agencies to evaluate potential purchases.
11. Supplier shall provide such marketing and administrative support as set forth in the
solicitation resulting in the Master Agreement, including assisting in development of marketing
materials as reasonably requested by Principal Procurement Agency and OMNIA Partners, Public
Sector. Supplier shall be responsible for abtaining permission or license of use and payment of
any license fees for all content and images Supplier provides to OMNIA Partners, Public Sector
or posts on the OMNIA Partners, Public Sectorwebsite. Supplier shall indemnify, defend and hold
harmless OMNIA Partners, Public Sector for use of all such content and images including
copyright infringement claims. Supplier and OMNIA Partners, Public Sector each hereby grant to
the other party a limited, revocable, non-transferable, non-sublicensable right to use such party's
logo (each, the "Logo") solely for use in marketing the Master Agreement. Each party shall provide
the other party with the standard terms af use of such party's Logo, and such party shall comply
with such terms in all material respects. Both parties shall obtain approval from the other party
prior to use of such party's Logo. Notwithstanding the foregoing, the parties understand and
agree that except as provided herein neither party shal! have any right, title or interest in the other
party's Logo. Upon termination of this Agreement, each party shall immediately cease use of the
other party's Logo.
ADMINISTRATIVE FEE, REPORTING � PAYMENT
12. An "Administrative Fee" shall be defined and due to OMN1A Partners, Public Sector from
Supplier in the amount of three percent (3%} ("Administrative Fee Percentage") multiplied by the total
purchase amount paid to Supplier, less refunds, credits an returns, rebates and discounts, for the sale of products
and/or services to Principal Procurement Agency and Participating Public Agencies pursuant to the Master
Agreement (as amended from time to time and including any renewal thereo� ("Contract Sales"). From time
to time the parties may mutually agree in writing io a lower Administrative Fee Percentage for a specifically
identified Participating Public Agency's Contract Sales.
Requirements for National Cooperative Contract
Page 27 of 55
13. Supplier shall provide OMNIA Partners, Public Sector with an electronic accounting report
monthly, in the format prescribed by OMTIIA Partners, Public Sector, summarizing all Contract Sales for each
calendar month. The Contract Sales reporting format is provided as Exhibit C("Contract Sales Report"),
attached hereto and incorporated herein by reference. Contract Sales Reports for each calendar month shall be
provided by Supplier to OMIVIA Partners, Public Sector by the 10 day of the following month. Failure to
provide a Contract Sales Report within the time and manner specified herein shall constitute a material breach
of this Agreement and if not cured within thirty (30} days of written notice to Supplier shall be deemed a cause
for termination of the Master Agreement, at Principal Procurement Agency's sole discretion, and/or this
Agreement, at OMNIA Partners, Public Sector's sole discretion.
14. Administrative Fee payments are to be paid by Supplier to OMIVIA Partners, Public Sector at
the frequency and on the due date stated in Section 13, above, for Supplier's submission of co�responding
Contract Sales Reports. Administrative Fee payments are to be made via Automated Clearing House (ACH)
to the OMIVIA Partners, Public Sector designated financial institution identified in Exhibit D. Failure to
provide a payment of the Administrative Fee within the time and manner specified herein shall constitute a
material breach of this Agreement and if not cured within thirty {30) days of written notice to Supplier shall
be deemed a cause for termination of the Master Agreement, at Principal Procurement Agency's sole
discretion, and/or this Agreement, at OMNIA Partners, Public Sector's sole discretion. All Administrative Fees
not paid when due shall bear interest at a rate equal to the lesser of one and one-half percent (1 1/2%) per
month or the maximum rate permitted by law until paid in full.
15. Supplier shall maintain an accounting of all purchases made by Participating Public Agencies
under the Master Agreement. OMIVIA Partners, Public Sector, or its designee, in OMIVIA Partners, Public
Sector's sole discretion, reserves the right to compare Participating Public Agency records with Contract Sales
Reports submitted by Supplier for a period of four (4} years from the date OMIVIA Partners, Public Sector
receives such report. In addition, OMNLA Partners, Public Sector may engage a third party to conduct an
independent audit of Supplier's monthly reports. In the event of such an audit, Supplier shall provide all
materials reasonably requested relating to such audit by OMNIA Partners, Public Sector at the location
designated by OMIVIA Partners, Public Sector. In the event an underreporting of Contract Sales and a resulting
underpayment of Administrative Fees is revealed, OMNIA Partners, Public Sector will notify the Supplier in
writing. Supplier will have thirty (30) days from the date of such notice to resolve the discrepancy to OMNiA
Partners, Public Sector's reasonable satisfactian, including payment of any Administrative Fees due and owing,
together with interest thereon in accordance with Sectian 13, and reimbursement of OMIVIA Partners, Public
Sector's costs and expenses related to such audit.
GENERAL PROVISlONS
16. This Agreement, the MasterAgreement and the exhibits referenced herein supersede
any and all other agreements, either oral ar in writing, between the parties hereto with respect to
the subject matter hereto and no other agreement, statement, or promise relating to the subject
matter of this Agreement which is not contained or incorporated herein shall be valid or binding.
In the event of any conflict between the pravisions af this Agreement and the Master Agreement,
as between OMNIA Partners, Public Sector and Supplier, the provisions of this Agreement shall
prevail.
17. If any action at law or in equity is brought to enforce or interpret the provisions of this
Agreement or to recover any Administrative Fee and accrued interest, the prevailing party shall
be entitled to reasonable attorney's fees and costs in addition to any other relief to which it may
be entitled.
18. This Agreement and OMNIA Partners, Public Sector's rights and obligations
hereunder may be assigned at OMNIA Partners, Public Sector's sole discretion to an affiliate of
OMNIA Partners, Public Sector, any purchaser of any or all or substantially all of the assets of
Requirements far National Cooperative Contract
Page 28 of 55
OMNIA Partners, Public Sector, or the successor entity as a result of a merger, reorganization,
consolidation, conversion or change of contral, whe#her by operation of law or otherwise. Supplier
may not assign its obligations hereunder without the prior written consent of OMNIA Partners,
Public Sector.
19. All written communications given hereunder shall be delivered by first-class mail, postage
prepaid, or overnight delivery on receipt to the addresses as set forth below.
A. OMNIA Partners, Public Sector:
OMNIA Partners, Public Sector
Attn: President
840 Crescent Centre Drive
Suite 600
Franklin, TN 37067
B. Supplier:
20. If any provision of this Agreement shall be deemed to be, or shall in fact be,
illegal, inoperative or unenforceable, the same shall nat affect any other provision or provisions herein
contained or render the same invalid, inoperative or unenforceable to any extent whatever, and this
Agreement will be construed by limiting or invalidating such provision to the minimum extent
necessary to make such provision valid, legal and enforceable.
21. This Agreement may not be amended, changed, modified, or altered without
the prior written consent of the parties hereto, and na provision of this Agreement may be discharged
or waived, except by a writing signed by the parties. A waiver of any particular provision will not be
deemed a waiver of any other provision, nar will a waiver given on one occasion be deemed to apply
to any other occasion.
22. This Agreement shall inure to the benefit of and shall be binding upon OMNIA
Partners, Public Sector, the Supplier and any respec#ive successor and assign thereto; subject,
however, to the limitations contained herein.
23. This Agreement will be canstrusd under and governed by the laws of the State of
Delaware, excluding its conflicts of law pravisions and any action arising out of or related to this
Agreement shall be commenced solely and exclusively in the state or federal courts in Williamson
County Tennessee.
24. This Agreement may be executed in counterparts, each of which is an original but all
of which, together, shall constitute but one and the same instrument. The exchange of copies of
this Agreement and of signature pages by facsimile, or by .pdf or similar electronic
transmission, will constitute effective execution and delivery of this Agreement as to the
parties and may be used in lieu of the original Agreement for all purposes. Signatures of the
parties transmitted by facsimile, or by .pdf or similar electronic transmission, will be deemed
to be their original signatures for any purpose whatsoever.
Requirements for National Cooperative Contract
Page 29 of �5
[INSERT SUPPLIER ENTITY NAME]
Signature
Name
Title
Date
NATIONAL
INTERGOVERNMENTAL
PURCHASING ALLIANCE
COMPANY, A DELAWARE
CORPORATION DB/A OMNIA
PARTNERS, PUBLIC SECTOR
Signature
Sarah Vavra
Name
Sr. Vice President, Public Sector
Contracting
Title
Date
Requirements for National Cooperative Contract
Page 30 of 55
EXHIBiT F
FEDEI2AL FiJNDS CERTIFICA'I'IONS
FEDERAL CERTIF1CATlONS
ADDENDUM FOR AGREEMENT FUNDED BY U.S. FEDERAL GRANT
TO WHOM IT MAY CONCERN:
Participating Agencies may elect to use federal funds to purchase under the Master Agreement. This form should be
completed and returned.
DEFINITIONS
Contract means a legal instrument by which a non—Federal entity purchases property or services needed to carry out the project
or program under a Federal award. The term as useaf in this part does not include a legal instrument, even if the non—Federal
entity considers it a contract, when the substance of the transaction meets the definition of a Federal award or subaward
Contractor means an entity that receives a contract as defined in Contract.
Cooperative agreement means a legal instrumenf af financial assistance between a Federal awarding agency or pass-through
entity and a non—Federal entity that, consistent with 31 U.S.G. 6302-630b:
(a) Is used to enter into a relationship the principa! purpose of which is to transfer anything of value from the Federal
awarding agency or pass-through entity to the nan—Federal entity to carry out a public purpose authorized by a law of the
United States (see 31 U.S.C. 6101(3)); and natta acquire propert}+or services for the Federal government or pass-through
entity's direct benefit or use;
(b) Is distinguished from a grant in that it provides for substantial involvement between the Federal awarding agency or
pass-through entity and the non—Federal entity in carrying out the activity contemplated by the Federal award.
(c) The term does not include:
(1) A cooperative research and development agreament as defined in 15 U.S.C. 3710a; or
(2) An agreement that provides only:
(i) Direct United States Government cash assistance to an individual;
(ii) A subsidy;
(iii) A loan;
(iv) A loan guarantee; or
(v) Insurance.
Federal awarding agency means the Federal agency that provides a Federal award directly to a non—Federal entity
Federal award has the meaning, depending on the caniext, in either paragraph (a) or (b) of this section:
(a)(1) The Federal financial assistance that a non—Federal entity receives directly from a Federal awarding agency or
indirectly from a pass-through entity, as described in § 200.109 Applicability; or
(2) The cost-reimbursement contract under the Federal Acquisition Regulations that a non—Federal entity
receives directly from a Federal awarding agency or indirectly from a pass-through entity, as described in §
200.101 Applicability.
(b) The instrument setting forth the terms and conditians. The instrument is the grant agreement, cooperative agreement,
other agreement for assistance covered in paragraph (b) of § 200.40 Federal financial assistance, or the cost-
reimbursement contract awarded under the Federal Acquisition Regulations.
(c) Federal award does not include other contracts that a Federa! agency uses to buy goods or services from a contractor
or a contract to operate Federal government owned, cantractor operated facilities (GOCOs).
(d) See also definitions of Federal financial assistance, grant agreement, and cooperative agreement.
Non—Federal entity means a state, local government, Indian fribe, instiiution of higher education (IHE), or nonprofit organization
that carries out a Federal award as a recipient or subrecipient.
Nonprofit organization means any corporation, trust, assaciation, cooperative, or other organization, not including IHEs, that:
(a) Is operated primarily for scientific, educational, service, charitable, or similar purposes in the public interest;
(b) Is not organized primarily for profit; and
Requirements for National Cooperative Contract
Page 36 of 4b
(c) Uses net proceeds to maintain, improve, ar expand the operations of the organization.
Obligations means, when used in connection with a non—Federai entity's utilization of funds under a Federal award, orders
placed for property and services, contracts and subawards made, and similar transactions during a given period that require
payment by the non—Federal entity during the same or a future period.
Pass-through entity means a non—Federal entity that provides a subaward to a subrecipient to carry out part of a Federal
program.
Recipient means a non—Federal entity that receives a Federal award directly from a Federal awarding agency to carry out an
activity under a Federal program. The term recipient does not include subrecipients.
Simplified acquisition threshold means the dolfar amaunt befow which a non—Federal entity may purchase property or
services using small purchase methods. Non—Federal entities adopt small purchase procedures in order to expedite the
purchase of items costing less than the simplified acquisitian threshold. The simplified acquisition threshold is set by the Federal
Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. 1908. As of the publication of this
part, the simplified acquisition threshold is $150,000, but this threshold is periodically adjusted for inflation. (Also see tlefinition
of § 200.67 Micro-purchase.)
Subaward means an award provided by a pass-through entity ta a subrecipient for the subrecipient to carry out part of a Federal
awartl received by the pass-through entity. It does nat include payments to a contractor or payments to an individual that is a
beneficiary of a Federal program. A subaward may be provided fhrough any form of legal agreement, including an agreement
that the pass-through entity considers a contract.
Subrecipient means a non—Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal
program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be a recipient of other
Federal awards directly from a Federal awarding agency.
Termination means the ending of a Federal award, in whole or in part at any time prior to the planned end of period of
performance.
The following certifications and provisions may be required and apply when Participating Agency expends federal funds for any
purchase resulting from this procurement process. Pursuant to 2 C.F.R. § 200.326, all contracts, including small purchases,
awarded by the Participating Agency and the Participating Agency's subcontractors shall contain the procurement provisions of
Appendix II to Part 200, as applicable.
APPENDIX II TO 2 CFR PART 200
(A) Contracts for more than the simplified acquisitian thresho[d currently set at $150,000, which is the inflation adjusted
amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council
(Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances
where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
Pursuant to Federal Rule (A) above, when a Participating Agency expends federal funds, the Participating Agency reserves all
rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract
by either party.
r
Does offeror agree? YES lnitials of Authorized Representative of offeror
(B) Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be
effected and the basis for settlement. (All contracts in excess of $10,000)
Pursuant to Federal Rule (B) above, when a Participating Agency expends federal funds, the Participating Agency reserves the
right to immediately terminate any agreement in excess of $10,000 resulting from this procurement process in the event of a
breach or default of the agreement by Offeror as detailed in the terms of the contract.
Does offeror agree? YESr�� Ini#ials of Authorized Representative of offeror
(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the
definition of "federally assisted construction contracY' in 41 CFR Part 60-'1.3 must include the equal opportunity clause
provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30
Requirements for National Cooperative Contract
Page 37 of ��
CFR 12319,12935, 3 CFR Part,1964-1965 Comp., p. 339}, as amended by Executive Order 11375, "Amending Executive
Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of
Federal Contract Compliance Programs, Equal Employment Qpportunity, Department of Labor."
Pursuant to Federal Rule (C) above, when a Participating Agency expends federal funds on any fetleraily assisted construction
contract, the equal opportunity clause is incorporated by reference herein.
Does offeror agree to abide by the above? YES -..� Initials of Authorized Representative of offeror
�
(D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148}. When required by Federal program legislation, all prime
construction contracts in excess of $2,000 awarded by nan•Federal entities must include a provision for compliance
with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148} as supplemented by Department of Labor regulations
(29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics
at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In
addition, contractors must be required to pay wages not less than once a week. The non•Federal entity must place a
copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision
to award a contract or subcontract must be canditioned upon the acceptance of the wage determination. The non
- Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must
also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by
Department of Labor regulations (29 CFR Part 3, "Cantractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants fram the United States"). The Act provides that each contractor or
subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or
repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal
entity must report all suspected or reported violatians ta the Federal awarding agency.
Pursuant to Federal Rule (D) above, when a Participaiing Agency expends federal funds during the term of an award for all
contracts and subgrants for construction or repair, offeror will be in compliance with all applicable Davis-Bacon Act provisions.
Does offeror agree? YES�I��"� r Initials of Authorized Representative of offeror
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 370'1-3708). Where applicable, all contracts awarded by
the non-Federal entity in excess of $100,000 that involve the employment of inechanics or laborers must include a
provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR
Part 5). Under 40 U.S.C. 3702 of the Act, each contractar must be required to compute the wages of every mechanic and
laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate af not less than one and a half times the basic rate of pay for all
hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions
which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or
materials or articles ordinarily available on the open market, or contracts for transportation or transmission of
intelligence.
Pursuant to Federal Rule (E) above, when a Parficipating Agency expends federal funds, offeror certifies that offeror will be in
compliance with all applicable provisions of the Contract Wark Hours and Safety Standards Act during the term of an award for
all contracts by Participating Agency resulting from this procurement process.
Does offeror agree? YE���" Initials of Authorized Representative of offeror
(F) Rights to Inventions Made Under a Contract or Agreement. lf the Federal award meets the definition of "funding
agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small
business firm or nonprofit organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must
comply with the requirements of 37 CFR Part 401, "Rights ta ]nventions Made by Nonprofit Organizations and Small
Business Firms Under Government Grants, Contracts and CooperativeAgreements," and any implementing regulations
issued by the awarding agency.
Pursuant to Federal Rule (F) above, when federal funds are expended by Participating Agency, the offeror certifies that during
the term of an award for all contracts by Participating Agency resulting from this procurement process, the offeror agrees to
comply with all applicable requirements as referenced'+n Federal Rule (F} above.
Does offeror agree? YES � Initials of Authorized Representative of offeror
:� --
Requirements for Natianal Cooperative Contract
Page 38 of 55
(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as
amended—Contracts and subgrants of amounts in excess of $950,000 must contain a provision that requires the non-
Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air
Act (42 U.S.C. 7401-7671q) and the Federal Water Poflutian Cantrol Act as amended (33 U.S.C. 1251- 1387). Violations
must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency
(EPA)
Pursuant to Federal Rule (G) above, when federal funds are expended by Participating Agency, the offeror certifies that during
the term of an award for all contracts by Participating Agency member resulting from this procurement process, the offeror
agrees to comply with all applicahle requirements as referenced in Federal Rule (G) above.
Does offeror agree? YES •�� ��r'� ! nitials of Authorized Representative of offeror
�_ -
(H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be
made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance
with the Executive Office of the President Office of Management and Budget (OMB) guidelines at 2 CFR 180 that
implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235),
"Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise
excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive
Order12549.
Pursuant to Federal Rule (H) above, when federal funds are expended by Participating Agency, the offeror certifies that during
the term of an award for all contracts by Participating Agency resul#ing from this procurement process, the offeror certifies that
neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation by any federal department or agency. !f at any time during the term of an award the offeror or its principals
becomes debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any
federal department or agency, the offeror will notify the Participating Agency.
�
Does offeror agree? YES.� ? �Initials of Authorized Representative of offeror
�
(I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352}—Coniractors that apply or bid for an award exceeding $100,000
must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee
of any agency, a member of Congress, officer or emplayee af Congress, or an employee of a member of Congress in
connection with obtaining any Federal contract, grant ar any other award covered by 31 U.S.C. 1352. Each tier must
also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.
Such disclosures are forwarded from tier to tier up to the nan-�ederal award.
Pursuant to Federal Rule (I) above, when federal funds are expended by Participating Agency, the offeror certifies that during
the term and after the awarded term of an award for all contracts by Participating Agency resulting from this procurement
process, the offeror certifies that it is in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment (31
U.S.C. 1352). The undersigned further certifies that:
(1) No Federal appropriated funds have been paid ar will be paid for on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress,
or an employee of a Member of Congress in connectian with the awarding of a Federal contract, the making of a Federal grant,
the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of a Federal contract, grant, loan, or coaperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Niember of Congress, an officer or employee of congress,
or an employee of a Member of Congress in connectiort with this Federal grant or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Farm to Report Lobbying", in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all covered
sub-awards exceeding $100,000 in Federal funds at all apprapriafe tiers and that all subrecipients shall certify and disclose
accordingly.
�
Does offeror agree? YES �'I`1 �� ,Initials of Authorized Representative of offeror
RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS
When federal funds are expended by Participating Agency for any contract resulting from this procurement process, offeror
certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.333. The offeror further certifies that
Requirements for National Cooperative Contract
Page 39 of 55
offeror will retain all records as required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees
submit final expenditure reports or quarterly or annual fnancial reports, as applicable, antl all other pending matters are closed.
Does offeror agree? YES ��� lnitials of Authorized Representative of offeror
CERTIFICATION OF COMPLIANCE WiTF! THE ENERGY POLICY AND CONSERVATION ACT
When Participating Agency expends federal funds for any contract resulting from this procurement process, offeror certifies that
it will comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy
conservation plan issued in' �oynpliance with the Energy Policy and Conservation Act (42 U.S.C. 6321 et seq.; 49 C.F.R. Part 18).
Does offeror agree? YES �"--� InitEals of Authorized Representative of offeror
CERTIFICATION OF COMPLEANCE WITH BUY AMERICA PROVISIONS
To the extent offeror is notified that purchases are made with Federal Highway Administration, Federal Railroad
Administration, or Federal Transit Administration funds, offeror certifies that it will supply only those products that comply
with all applicable provisions of the Buy America Act and agrees to provide such certification or applicable waiver with
respect to specific products to any Participating Agency upon request. Purchases made in accordance with the Buy
America Act must still follow the applicable procurement rules calling for free and open competition. Offeror supplies a
broad product offering whi�h. ir�ciudes specific Buy America Act compliant products.
Does offeror agree? YES _-��" � _ _ fnitials of Authorized Representative of offeror
CERTIFICATION QF ACCESS TO RECORDS - 2 C.F.R. § 200.336
Offeror agrees that the Inspector General of the Agency or any of their duly authorized representatives shall have access to any
documents, papers, or other records of offeror that are pertinent to offeror's discharge of its obligations under the Contract for
the purpose of making audits, examinations, excerpts, and iranscriptions. The right also includes timely and reasonable access
to offeror's personnel for the pu��s� of interview and discussion relating to such documents.
Does offeror agree? YES .��'-' initials of Authorized Representative of offeror
CERTIFICATION OF APPLICABILITY TO SUBCONTRACTORS
Offeror agrees that all contracts it awards pursuant to the Contract shal! be bound by the foregoing terms and conditions.
Does offeror agree? YES� i�� Initials of Authorized Representative of offeror
Offeror agrees to comply with all federal, state, and loca! laws, rules, regulations and ordinances, as applicable. It is
further acknowledged that offeror certifies compliance wi#h all provisions, laws, acts, regulations, etc. as
specifically noted above.
Offero�'s Name: Safco Products Co.
Address, City, State, and Zip Code:
Phone Num�er:
Fax Number:
Printed Name and Title of Authorized Ronda Bayer, Vice President, General Counsel & Secretary
Representative:
Email Address: rondabayer@libertydiversified.com
. �
Signature of Authorized Representafive� y`�,->-.0 � Ct.. � [3ate: �. -
- �
%
Requirements for National Cooperative Contract
Page 40 of 55
EXHIBIT G
NEw JERSEY BUSINESS COMPLIANCE
NEW JERSEY BUSINESS COMPLIANCE
Suppliers intending to do business in the State of New Jersey must comply with policies and
procedures required under New Jersey statues. All offerors submitting proposals must
complete the following forms specific to the State of New Jersey. Completed forms should be
submitted with the offeror's response to the RFP. Failure to complete the New Jersey packet
will impact OMNIA Partners, Public Sector's ability to promote the Master Agreement in the
State of New Jersey.
DOC #1 Ownership Disclosure Form
DOC #2 Non-Collusion Affidavit
DOC #3 Affirmative Action Affidavit
DOC #4 Political Contribution Disclosure Farm
DOC #5 Stockholder Disclosure Certification
DOC #6 Certification of Non-Involvement in Prohibited Activities in Iran
DOC #7 New Jersey Business Registration Certificate
New Jersey suppliers are required to comply with the following New Jersey statutes when
applicable:
■ all anti-discrimination laws, including those cantained in N.J.S.A. 10:2-1 through N.J.S.A.
10:2-14, N.J.S.A. 10:5-1, and N.J.S.A. 10:5-31 through 10:5-38;
• Prevailing Wage Act, N.J.S.A. 34:11-56.26, for all contracts within the contemplation of the
Act;
+ Public Works Contractor Registration Act, N.J.S.A. 34:11-56.26; and
• Bid and Performance Security, as required by the applicable municipal or state statutes.
Requirements for Nationai Cooperative Contract
Page 41 of 5�
DOC #'I
OWNERSHIP DISCLOSURE FORM
(N.J.S. �2:25-24.2)
Pursuant to the requirements of P.L. 1999, Chapter 440 effective April 17, 2000 (Local Public
Contracts Law), the offeror shall camplete the form attached to these specifications listing the
persons owning 10 percent (10%) or more of the firm presenting the proposal.
Company Name:, �Q`"� cfJ �C '� � �. C� � �
street: � � � � '�� �cil �L� �v � � 2 C� _
City, State, Zip Code: ��;� ��.,� � �%,�� ;,,�1 �,� �,�� ���'
��' ,
Complete aS aqqropriate:
� , certify that I am the so/e owner of
, fhat fhere are no partners and the business is nof
incorporated, and the provisions of N.J.S. 52:25-24.2 do not apply.
OR:
/ a partner
in � do hereby certify that the following is a list of all individual
partners who own a 10% or greater inieresf therein. l further certify that if one (1) or more of the
partners is itself a corporation or partnership, fhere is also sef forth the names and addresses of
the stockholders holding 10% or more of that corporation's stock or the individual partners
owning 10% or greater interest in fFrat partnership.
OR:
/ '� �.� � �;, ; an authorized representative of
�� F•. Pr-, ;�1-� C-• . a orporatrvn, do hereby certify fhat the following is a lisf of the
names and addresses of all stockholders in fhe corporafion who own 10% or more of ifs stock of
any c/ass. I further certify that if one (1} or more of such stockholders is ifself a corporation or
partnership, that there is also set forth the names and addresses of the stockholders holding
10% or more of the corporation's stock or fhe individual partners owning a 10% or greater
interest in that partnership.
[Note: if there are nfl partners or stockholders awning 18°/a or more interes#, indicate none.
Name Address Interest
\ S� `i Z�
r� r �O � ��:�'e"'i � �
.�1�f1.'�,.'�� J �� �2 • � 1 � -2 C�. ��� � � �t '�,u�: 1 "1 �-,�� ��__4'l � � �� o
.� �� � �, C;t �r�.,� s 1.� . C�, ti.. �'ti .; ��� +.�i i� � S
1 further certify that the statements arrd infarmafion contained herein, are complete and correct to
the best of my knawledge and belief. �
�� � � ��..��� ��: �
Date
Authorized Signature and Tit/e
Requirements for National Cooperative Contract
Page 42 of 55
DQC #2
NON-COLLUSION AFFIDAVIT
Company Name: . > G�� _ --� � ( � , ��.��(� k 5 �
Street: ,� � �`;� 1�,�} �z3�� � ctir �_�-. _c�'l��_ `«.�.�--•
City, State, Zip Code:��, ��, •�' 1�t�� C�� �S �-� 2--�
. r
State of (�i �+
County of ��:�4� -2n.�
�, �'� . c��
c�ry
in the Cvunty of �n�•� nti � , State of
� � ;� s
of fu/l age, being duly sworn according fo taw on my oath depose and say that:
I am the � C�S. �:'�� of the firm of
� .� 1a��;-� :� '��1 ��
Tli'�8
Company Name
the Offeror making the Proposa/ for fhe goods, services or public work specified under the
attached proposal, and that 1 executed the said proposal with full authority to do so; that said
Offeror has not directly or indirect/y entered into any agreement, participated in any collusion, or
otherwise taken any action in restrainf of free, compefitive bidding in connecfion with the above
proposal, and that a/l statements contained in said proposal and in this affidavit are true and
correct, and made with fu/l know/edge fhaf relies upon the fruth of the statements contained in
said proposa/ and in the sfatements confained in fhis affidavit in awarding the contracf for the said
goods, services or public work.
I further warranf that no person or selling agency has been emp/oyed or retained to solicit or
secure such contract upon an agreerr►ent or undersfanding for a commission, percentage,
brokerage or contingent fee, except bona fide employees or bona fide established commercia/ or
selling agencies maintained by
SCLL L..4: f VLJG�{,tC t'S CL�.
Company Name
Subscribed and sworn before me
this 5 day of DPLP� hE� , 20 ��
r�
�( _ �� �"L.LL��
Notary Pu !ic of �']�r ��, n�. o�~_��-
My commission expires ��+"� 3� , 20 ��
��� rF r �i �}''• r � �YL� '� �'� �1��'��`-'T'' _
� •
Au�horized 5ign�t�re � Trtle
• `��' � TEGANACONWAY
� � NOTARY PUBLIC
`� � MINNE60TA
�'-� �N�ro..un�xyx..�uwa�,mn
SEAL
DOC #3
of
Requirements far Na#ional Cooperative Contract
Page 43 of 4�
AFFIRMATfVE ACTION AFFIDAVIT
(P.L. 1975, C,127)
Company Name: ���-�- �� �; ; , �� l � S [,G
Street: ~` �� 4�t , L�� � .t� � � � c- L,, r -.� _`� �' ��
City, State, Zip Code: 4�; ;�,.�, ��,�; ,^ y� ,�,� ;�' � � �� � �
�, ` 'J
Proaosal Certiffcaiion:
Indicate below company's compliance with New Jersey Affirmative Action regulations. Company's
proposal will be accepted even if company is not in compliance at this time. No contract and/or
purchase order may be issued, however, until alf Affirmative Action requirements are met.
Required A�rmati�e Activn E�ide�ce_
Procurement, Professional & Service Cantracts {Exhibit A)
Vendors m�st s�bmit with qraposal:
1. A photo copy of their Federal L�t[er vf Af�irmati�e Acti9n Pfan Apqroval
�
2. A photo copy of their Certifi�ate vf Employee Ir�formatior� Report
OR
3. A complete Affirmative Actian Emnloyee Information Report (AA3�2� 1�
Pubiic War�C—U�er 58 ��0 Taial Pro'ect Cost:
A. No approved Federal or New Jersey Affirmative Action Plan. We will complete Report Form
AA201-A upon receipt from the
B. Approved Federal or New Jersey Plan — certificate enclosed
I further certify that the statements and infarmafion confained herein, are comp/ete and correct to
the best of my knowledge and belief. ., j]
� _ �`�� r �a.,� �-
s� ,
12-�5 li �.i � ,� ' �G c� ` ;��� J� '
� � �
Dafe Authorized 5ignafure and Title
Requirements far NationaE Cooperative Contract
Page 44 of 5�
DOC #3, continued
P.L. 1995, c. 127 {N.J.A.C. 17:27)
MANDATORY AFFIRMATIVE ACTION LANGUAGE
PRDCLIREMENT, PRfl�ESSIONAL AND SERVICE
CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant
for employment because of age, race, creed, color, national origin, ancestry, marital status, sex, affectional
or sexual orientation. The contractor will take affirmative action to ensure that such applicants are recruited
and employed, and that employees are treated during employment, without regard to their age, race, creed,
color, national origin, ancestry, marital status, sex, affectional or sexual orientation. Such action shall
include, but not be limited to the following: empfoyment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff or termination; rates af pay or other forms of compensation; and selection for
training, including apprenticeship. The contractar agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer
setting forth provisions of this non-discrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisement for employees
placed by or on behalf of the contractor, siate that all qualified applicants will receive consideration for
employment without regard to age, race, creed, color, national origin, ancestry, marital status, sex,
affectional or sexual orientation.
The contractor or subcontractor, where applicable, will send to each labor union or representative of
workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to
be provided by the agency contracting officer advising the labor union or workers' representative of the
contractor's commitments under this act and shall post copies of the notice in conspicuous places available
to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by
the Treasurer pursuant to P.L. 1975, c. 127, as amended and supplemented from time to time and the
Americans with Disabilities Act.
The contractor or subcontractor agrees to attempt in good faith to employ minority and female workers trade
consistent with the applicable county employment goal prescribed by N.J.A.C. 17:27-5.2 promulgated by
the Treasurer pursuant to P.L. 1975, C.127, as amended and supplemented from time to time or in
accordance with a binding determination of the app{icable county employment goals determined by the
Affirmative Action Office pursuant to N.J.A.C. 17:27-5.2 promulgated by the Treasurer pursuant to P.L.
1975, C.127, as amended and supplemented fram time to time.
The contractor or subcontractor agrees to infarm in writing appropriate recruitment agencies in the area,
including employment agencies, placement bureaus, colleges, universities, labor unions, that it does not
discriminate on the basis of age, creed, color, national origin, ancestry, marital status, sex, affectional or
sexual orientation, and that it will discontinue the use of any recruitment agency which engages in direct or
indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of it testing procedures, if necessary, to assure that
all personnel testing conforms with the principles of job-related testing, as established by the statutes and
court decisions of the state of New Jersey and as established by applicable Federal law and applicable
Federal court decisions.
The contractor or subcontractor agrees to review all procedures relating to transfer, upgrading,
downgrading and lay-off to ensure that all such actions are taken without regard to age, creed, color,
national origin, ancestry, marital status, sex, affectional or sexual orientation, and conform with the
applicable employment goals, consistent with the statutes and court decisions of the State of New Jersey,
and applicable Federal law and applicable Federal court decisions.
The contractor and its subcontractors shall furnish such reports or other documents to the Affirmative Action
Office as may be requested by the office from time to time in order to carry out the purposes of these
Requirements for National Cooperative Contract
Page 45 of 5�
regulations, and public agencies shall furnish such information as may be requested by the Affirmative
Action Office for conducting a compliance investigation pursuant to Subcha ter 10 of the Administrative
Code (NJAC 17:27).
1
^ %� 1
� %,
Lj'
� ���`
Signature of P� rement Agent
Requirements far Na#ional Caoperative Contract
Page 46 of 55
Form AA302 STATE OF NEW JERSEY
Rev. l l/11 Division of Purchase & Property
Contract Compliance Audit Unit
EEO Monitoring Program
�MPLOYEE iNFORMATI�N REP�RT
IMPORTANT-READ INSTRUCfIONS CAREFULLY BEFORE COMPLEiING FORM. FAILURE TO PROPERLY COMPLEfE THE ENTIRE FORM AND TO SUBMIT THE REQUIRED
5150.00 FEE MAY DELAY ISSUANCE OF YOUR CERTIFICATE. DO NOT SUBMIT EEO-1 REPORT FOR SECTION 6, ITEM 11. For Instruc[ions on completing the form, go to:
hit pd hvrrw.s: a[c. n�. uslcrea s u rylco m ra�_�om pl lan ce.iadf,iaa 3 n� � � s.n d P
SECTidN A - COMPANY IDENTIFICATION
1. FID. NO OR SOCIAL SECURITY 2 TYPE OF Bti SL�IESS 3. TOTAL NO EMPLOYEES IN TFIE ENTIRE
� 1.IvIFG ❑ 2 SERVICF � 3 WHOLESALE COMPANY
41-0911459 ❑ a. [�TAtL ❑ 5. 0 rx� R 300
4 COMPANY NAIvIE
Safco Products Co.
5 STREET CITY COi1NTY STATE ZIP CODE
5600 N. Highway 169 Minneapolis Fiennepin MN 55428
6 NAME OF PARENT OR AFFILIATED COMPANY (IF NONE, SO INDICATE) CITY STATE ZIP CODE
�iaertyDiversified 7+Ainneapplis MN 55428
7 CHECK ONE: IS T'[-IE COt�1PAtiY. 0 ST]VGLE-ESiA9L15H1vvFENT Gi�if'LDYL•R � MULTI-ESTABLISHMENC EMPLOYER
�
S i I T-•'I'AF3 .f5 [ f1Y ST - tiiiMf3F [7 � F B R S f�l N
9 TOTAL NUMBER OF EMPLOYEES AT ESTABLISHMENI' WHICH HAS BEEN AWARDED TT-IE CONTRACT � 2�
10 PIJAL[(' 4('rF.N(7Y 4WARL�TNr CONTRACT
CITY COUN'I'Y STATE ZiP CODE
Raaion 4 ES[ Houston Harris TX 77092
0
SECTION R- E�pj QYMENT DATA
11, Report all permanent, temporary and part-time employees ON YOUR OWN PAYROLL Enter the appropriate figures on all lines and in all columns Where there are
no employees in a particular category, enter a zero Include ALL employees, not just those in minoriry/non-minority categories, in columns 1, 2, & 3 DONOTSUBMIT
ANEEO-1 REPORT.
JOB COL.I
CATEGORIES 'I'OTAL
(Cols 2 �
O�cials/ Managers •�'
Professionals '3
Technicians �
Sales Workers � 4
Office & Clerical fj$
Craftworkers O
(Skilled)
Operatives
(Semi-skilled) �
Labarers �
(Unskilled)
Service Workers 0
TOTAL 120
Total employment
From previous '31
2 COL 3 •'�*"*'*
_ FEMALE
BLACK SPANI
16 �0 0
5 �0 0
�
�
�
�
�
�
�
sse::ttx:e*t+:xt..• .rr*a�x.
NON
n ASIAN NQN. BLACK
1 10 D
. .:�...*..nv....�r..
���tER. NON
f1'DlAti ASIAN MIN.
1 0 15
Time Employees
1 10
1
2
21
6
2
31 I:50 I1 IO �) ED �30 I2 ji j0
� C �
The data below shal] No'r be included in the figures for the appropriate categories above
I� I3 I:Z li� I� iD
12 HOW WAS INFORMATION AS TO RACE OR ETHMC GROUP IN SECTION B
� 1. Visual Survey �2. Employment Record �3 Other (SpeciFy)
0 0 0 ;� z
14 IS THIS Tf� FIRST 15 IF N0, DATE LAST
Employee Infomiation REPORT SUBMITTED
Report Submi[ted?
MO. ,DAY,YEAR
13 DATES OF PAYROLL PERIOD USED
From: 11/18/2019 T0' 71/29/2019 ��S� 2 N0� 11 15 2016
SECTION C-SIGNATUNE AND IDENTIFICATION
16 NAME OF PERSON COMPLETING FORM (Print or Type) SIGNATURE T1TLE DATE
9 Y �� � �! � MO IDAY YE C7
Te an Conwa ���' �"-� Paralegal j Z � �
17 ADDRESS NO & STREET CITY COUN'I'Y STATE ZIP CODE PHONE (AREA CODE, NO.,EXTENSION)
5600 N. Highway 169 Minneapolis Hennepin MN 55428 763 ' S36 ' 6619
0
Contractor Aftidavit under O.C.G.A. § 13-10-91(b)(1)
The undei�si�led contractor ("Coutractor") executes this Affidavit to comply with O.C.G.A § 13-10-91
related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby
verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:
a} The Contractor has registered with, is authorized to use and uses the federal work
authorization program commanly knawn as E-Verify, or any subsequent replacement
program;
b) The Contractor will continue ta use the federal work authorization prograui throughout
the contract period, including any renewal or extension thereof;
c) The Contractor will notify the public employer in the event the Contractor ceases to
utilize the federal work autltoriza#ion program during the contract period, including
renewals or extensions thereof;
d) The Contractor undersiands that ceasing to utilize the federal work authorization
pro�ram constitutes a material breach of Contract;
e) The Contractor will contract for the performance of services in satisfaction of such
contract only with subcontractors who present an affidavit to the Contractor with the
information required by O.C.G.A. § 13-10-91{a), (b), and (c);
fl The Contractor acknowledges and agrees that this Affidavit shall be incorporated into
any contract(s) subject to the pravisions of O.C.G.A. § 13-10- 91 for the project listed
below to which Cont�•actor is a party after the date hereof withoui further action or
consent by Contractoi; and
g) Contractor acknowledges its respansibility to submit copies of any affidavits, drivers'
licenses, and identification cards required pursuant to O.C.G.A. � 13-10-91 to the public
employer within five business days of receipt.
l`� `�I t� �I
Federal Work Authorization User ldentification IYuinber
Pro�. � � -
Naine of Contractor
",U,,, � �S G
Name n Public Employer
3 � ����
Date of Authorization
�;�ti �-I � SG
Na� of Project
1 hereby declare under penalty of perjury that the foregoing is true and correct.
Executed an �� ,��, 20 I�? i�1 N P.f.i.} �- �city),
f � �
Signature of Authorized f:cer or Agent
r '-� cd% ; +�i. r� [.fL � , PT�'� �l C�-, 1 —
Printed Name and Title of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFOR� ME
ON THiS THE �P DAY OF ��-C__ , 2Q I� j
� + .
! '� �1�; ��'L•��
ti�
NOTARY P LIC ¢
My Comrnission Expires- �� �� � !��
� t� (state).
ay,:��-`•. �wr _ TEGAN A CONWqY
: k'•¢� r�-+� NOTARY PUBLIC
� f5���•y '.i MINIVESaTA
:��jj{'i:�' MyCaraniss�onExWneJAN31�2072
E-VERIFY AND PRIVATE EMPLOYER AFFIDAVIT
Pursuant To O.C.G.A. § 3b-b0-6(d)
By executing this affidavit, the undersigned private employer verifies one of the following
with respect to its application for an occupationai tax certificate, alcohol license, or other
document required to operate a business as referenced in O.C.G.A. § 36-60-6(d):
Business Name:
SECTI�� 1(Choose ONE of the following}
(A) ❑
�B) �
On January 1 of the below-signed year, the individual, firm, or corporation employed
ten (,10) or less employees. (Praceed to Secdon 3)
On January 1 of the below-signed year, the individual, firm, or corporation employed
more than ten (10) employees and has registered with the E-Verify program. (Proceed
ta Secdon 2)
SECTION 2
The employer has registered with and utilizes the Federal Work Authorization program commonly
known as E-Verify, in accordance with the applicable provisions and deadlines established in
O.C.G.A. §36-60-6. The undersigned private emplayer also attests that its E-Verify number and date
of authorization are as follows:
E-Verify Number: I� �i' � Q
Date of Authorization: � 1 � � ���� --
1�
(Proceed to Section 3)
I hereby declare under penalty of perjury that the foregoing is true and correct.
�xecuted on �"�( C,•y���-�•Y ,_ �'� . Z� � �1 in ���.t ��' � {city}, �r�'�� [state)
Printed Name of Authorized Officer or Agent: ���- St�'�-�� �'k--�:
Title of Authorized Officer or Agent: ���� �'� �
,.
Signature of Authorized Officer or Agent: r
SUBSCRIBED AND SWORN BEFORE ME
ON THIS THE r�. DAY OF �C'���-+'�-� �=�-�? � , 20, ��i
� 1� C� t•-�-��L�
NOTARY PUSL C �Y �"`'
�.....Y. TEGANACONWAY
I� 3+ I�� :� �C� ti� " NOTARY PUBLIC
My Commission Expires: � u�" + MINNESOTA
� ����% MyCommleelonExplreeJhF191,2022
DOC #4
C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Public Agency Instructions
This page provides guidance to public agencies entering into contracts with business entities that are required to file
Political Contribution Disclosure forms with the agency. It is not intended to be provided to contractors. What follows
are instructions on the use of form local units can provide to cantractars that are required to disclose political contributions
pursuant to N.J.S.A. 19:44A-20.26 (P.L. 2005, c. 271, s.2). Additional information on the process is available in Local
Finance Notice 2006-1 t:Il�vww.n'. o�ldcaldivisiansldt slrespurcesJlfns 20D6.htm1). Please refer back to these
instructions for the appropriate links, as the Local Finance Notices include links that are no longer operational.
1. The disclosure is required for all contracts in excess of $17,500 that are not awarded pursuant to a"fair and open"
process N.( 7.S•A• 19:44A-20.7).
2. Due to the potential length of some contractor submissions, the public agency should consider allowing data to be
submitted in electronic form (i.e., spreadsheet, pdf file, etc.). Submissions must be kept with the contract documents
or in an appropriate computer file and be available for public access. The form is worded to accept this alternate
submission. The text should be amended if electronic submission will not be allowed.
3. The submission must be received from the contractor and on file at least 10 days prior to award of the contract.
Resolutions of award should reflect that the disclosure has been received and is on file.
4. The contractor must disclose contributions made ta candidate and party committees covering a wide range of public
agencies, including all public agencies that have elected officials in the county of the public agency, state legislative
positions, and various state entities. The Division of Local Govemment Services recommends that contractors be
provided a list of the affected agencies. This will assist contractors in determining the campaign and political
committees of the officials and candidates affected by the disclosure.
a. The Division has prepared model disclosure forms for each county. They can be downloaded from the "County
PCD Forms" link on the Pay-to-Play web site at http:ll��nvw.ni.�a�vldcaldi�visiansldlgsfprogramsllpcl.html#12.
=They witLbe updated-from time-to-tim�as uecessar� - - - - - —
b. A public agency using these forms should edit them to properly reflect the correct legislative district(s). As
the forms are county-based, they list aII legislative districts in each county. Districts that do not represent
the public agency should be removed from the lists.
c. Some contractors may find it easier to provide a single list that covers all contributions, regardless of the county.
These submissions are appropriate and should be accepted.
d. The form may be used "as-is", subject to edits as described herein.
e. The "Contractor Instructions" sheet is intended to be provided with the form. It is recommended that the
Instructions and the form be printed on the same piece of paper. The form notes that the Instructions are printed
on the back of the form; where that is not the case, the text should be edited accordingly.
f. The form is a Word document and can be edited ta meet local needs, and posted for download on web sites, used
as an e-mail attachment, or provided as a printed document.
It is recommended that the contractor also complete a"Siockholder Disclosure Certification." This will assist the
local unit in its obligation to ensure that contractor did not make any prohibited contributions to the committees listed
on the Business Entity Disclosure Certification in the 12 months prior to the contract (See Local Finance Notice
2006-7 for additional information on this obligation at
tzt :Ilwww.n'. o�ldcaldir�isionsldl slresourcesl�fns 2a0b.html). A sample Certification form is part of this package
and the instruction to complete it is included in the Contractor Insiructions. NOTE: This section is not applicable to
Boards of Education.
Requirements for Natianal Cooperative Contract
Page 47 of 55
DOC #4, continued
C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Contractar Instructions
Business entities (contractors) receiving contracts fram a public agency that are NOT awarded pursuant to a"fair and
open" process (defined at N.J.S.A. 19:44A-20.7} are subject to the provisions of P.L. 2005, c. 271, s.2 (N.J.S.A. 19:44A-
20.26). This law provides that 10 days prior to the award of such a contract, the contractor shall disclose contributions
to:
■ any State, county, or municipal committee of a political pariy
• any legislative leadership committee`
• any continuing political committee (a.k.a., palitical action committee)
• any candidate committee of a candidate for, or holder of, an elective office:
0 of the public entity awarding the contract
0 of that county in which that public entity is located
0 of another public entity within that county
0 or of a legislative district in which that public entity is located or, when the public entity is a county, of
any legislative district which includes all or part of the county
The disclosure must list reportable contributians to any of the committees that exceed $300 per election
cycle that were made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8 and
19:44A-16 for more details on reportable contributions.
N.J.S.A. 19:44A-20.26 itemizes the parties fram whom con#ributions must be disclosed when a business
entity is not a natural person. This includes the following:
• individuals with an "interest" ownership or control of more than 10% of the profits or assets of a business entity
ar 1�°/a of the stock in the case of a. business entity that is a corporation for profit _
� all principals, partners, officers, or directors of the business-entity or their spouses -- --
+ any subsidiaries directly or indirectly controlled by the business entity
• IRS Code Section 527 New Jersey based organizations, directly or indirectly controlled by the business entity
and filing as continuing political committees, (PACs).
When the business entity is a natural person, "a contribu#ion by that person's spouse or child, residing
therewith, shall be deemed to be a contribution by the business entity." N.f J•S•A• 19:44A-20.26(b)] The
contributor must be listed on the disclosure.
Any business entity that fails to comply with the disclosure provisions shall be subject to a fine imposed by
ELEC in an amount to be determined by the Commission which may be based upon the amount that the
business entity failed to report.
The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose
elected official and/or candidate camp�ign committees are affected by the disclosure requirement. It is the
contractor's responsibility to identify the specific committees to which contributions may have been made
and need to be disclosed. The disclosed infarmatian may exceed the minimum requirement.
The enclosed form, a content-consistenf facsimile, or an electronic data file containing the required details
(along with a signed cover sheet) may be used as the contractor's submission and is disclosable to the
public under the Open Public Records Act.
The contractor must also complete the attached Stockholder Disclosure Certification. This will assist the
agency in meeting its obligations under the law. NOTE: This section does not apply to Board of
Education contracts.
Requirements far National Caoperative Contract
Page 48 of ��
" N.J.S.A. 19:44A-3(s): "The term "legislative leadership committee" means a committee established,
authorized to be established, or designated by the President of the Senate, the Minority Leader of the
Senate, the Speaker of the General Assembly ar the Minority Leader of the General Assembly pursuant to
section 16 of P.L.1993, c.65 (C.19:44A-10.1} far the purpose of receiving contributions and making
expenditures."
Requirements for National Cooperative Contract
Page 49 of 55
DOC #4, continued
C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Required Pursuant to N.J.S.A. 19:44A-20.26
This form or its permitted #acsimile must be submitted to the local unit
no later than 10 days privr to the award of the contract.
Part I — Vendor Infvrmation
Vendor Name: -� c�. ��
Address: �=s � � c� �,1 � c
State:
The undersigned being authorized to certify, hereby certifies that the submission provided herein
represents compliance with the provisions af N.J.S.A. '19:44A-20.26 and as represented by the
Instructions accompanying this form.
(��� �1�� � L`'. ���\ ^ 1 �
C �s � r
Signature Printed Name Title
Part II — Contribution Disclosure
Disclosure requirement: Pursuant to N.J.S.A. 19:44A-20.26 this disclosure must include all
reportable political contributions (mor� than $300 per election cycle) over the 12 months prior to
submission to the committees of the government entities listed on the form provided by the local
unit.
❑ Check here if disclosure is provided in electronic form
Contributor Name Reci ient Name Date Dollar Amount
$
Requiremenfs for National Cooperative Contract
Page 50 of 5�
DOC #4, continued
List of Agencies with Elected Officials Required for Political Contribution Disclosure
N.J.S.A. 19:44A-20.26
County Name:
State: Governor, and Legislative Leadership Committees
Legislative District #s:
State Senator and two members af the General Assembly per district.
County:
Freeholders County Glerk Sheriff
{County Executive} Surrogate
Municipalities (Mayor and members of gaverning body, regardless of title):
USERS SHOULD CREATE THEIR OWN FORM, OR DOWNLOAD FROM
THE PAY TO PLAY SECTION OF THE DLGS WEBSITE A COUNTY-
BASED, CUSTOMIZABLE FORM.
Requirements for National Cooperative Contract
Page 52 of 55
DQC #5
STOCKHOLDER DISCLOSURE CERTIFICATION
Name of Business:
�� I certify that the list below contains the names and home addresses of all stockholders
holding 10% or more of the issued anc! outstanding stock of the undersigned.
OR
❑ I certify that no one stockhotder owns 10% or more of the issued and outstanding stock of
the undersigned.
Check the box that represents the type of business organization:
� Partnership � Corporation � Sole Proprietorship
❑ Limited Partnership � Limited Liability Corporation ❑ Limited Liability Partnership
� Subchapter S Corporation
Sign and notarize the form below, and, if necessary, complete the stockholder list below.
Stock�a4d�rs:
Name: ����oe,'`� � .•l ��C��,�-r�� �,��S�c��� Name:
Home Address: S(a� i�, �Lv-� � �rG Home Address:
���Qc�o\�S, �;�; �Sy2-�5
Name: Name:
Home Address: Home Address:
Name: Name:
Home Address: Home Address:
�4L'- -' [� i,"Y Li �='
S�hscrih�and sworn befc
�L.c �7�1�c r; 2 �`:f �
(Notary Public)
My Commission expires:
me this � day of
(Print name & title of affiant)
I J 3 i'��
°,,�"�`'' TEC3ANACONWAY
��'t NOTARY PUBLVp
�i�: h:�y�'� MINNESOTA
- f'-,t'` hN �amYrkn exph� JAN Sf� 2D7z
eq�irements for National Cooperative Contract
Page 53 of 55
DOC #6
Certification of Non-Involvement in Prohibited Activities in Iran
Pursuant to N.J.S.A. 52:32-58, Offerors must certify that neither the Offeror, nor any of its
parents, subsidiaries, and/or affiliates (as defined in N.J.S.A. 52:32 — 56(e) (3)), is listed on the
Department of the Treasury's List of Persons ar Entities Engaging in Prohibited Investment
Activities in Iran and that neither is involved in any of the investment activities set forth in
N.J.S.A. 52:32 — 56(f).
Offerors wishing to do business in New Jersey through this contract must fill out the Certification
of Non-Involvement in Prohibited Activities in Iran here:
http:llwww_state.ni.uslh�manservicesldfdlinfalstandardlfdcldisc�osure ir�vestmentact.pdf.
Offerors should submit the above form completed with their proposal.
Requirements for Na#ianal Cooperative Contract
Page 54 of 55
STATE OF NEW JERSEY -- DIVISION OF PURCHASE AND PROPERTY
DISCLOSURE OF 1NVESTMENT ACTIVITIES IN IRAN
Quote Number:
PART 1: CERTIPfCATION
BIDDERS MUST CaMPLETE PART 4 BY CHECKING EITHER BOX.
�� n; �� �� � , � _ , �.
Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a
contract must complete the certification below to attest, under penalry of perjury, that neither the person or entity, nor any of its parents,
subsidiaries, or affiliates, is identified on the Department of Treasury's Chapter 25 list as a person or entity engaging in investment activities
in lran. The CFsapter 25 list is found on the l7ivision`s wef�site at h:�,r.._:'i��:�,r!�i ��3:c'..11 .+�:�[["28a`..:iY++';1�.1fCf1�5-:.I'C�i�f: L,�.��t��.���i.,Li�:..�: ��. Bidders
must review this list prior to completing the below ceriificatian_ Failuce to complete the certification will render a bidder's proposal
non-responsive. If the Direcior finds a person or entity to be in vialation of law, s/he shall take action as may be appropriate and provided
by law, rule or contract, including but not limited to, imposing sanctions: seeking compliance, recovering damages, declaring the parry in
default and seeking debarment or suspension of the party
-�•��� _-�---__..._.. _.-..-...
I certify, pursuant to Public Law 2012, c. 25, that neither the bidder listed above nor any of the bidder's parents,
subsidiaries, or affiliates is listed on the N.J. Departmen# of the Treasury"s list of entities determined to be engaged in prohibited
activities in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 LisY'}. I further certify that I am the person listed above, or I am an officer
or representative of the entity listed above and am authorized to make this certification on its behalf. I will skip Part 2 and sign and
complete the Certification below.
I am unable to certify as above because the bidder andlor ane or more of its parents, subsidiaries, or affiliates is listed on
❑the Department's Chapter 25 list. I will provide a detailed, accuraie and precise description of the activi4ies in Part 2 below
and sign and cornPlete the Certification below. Failure t� r �i � uch wiil res Et in #he pro asal bein render d as non-
re o�onsive and appropriate penalties, fines and/or sanctiflns will foe assessed as provided by law.
PART 2: PLEASE PROVIDE FURTHER INFORMATiON RELATED TO INVESTMENT ACTIVITIES IN IRAN
You must provide a detailed, accurate and precise descrip6on of the activities of the bidding person/entity, or one of its parents,
subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below.
EACH BOX WILL PROIIAPT YOU TO PROVIDE INF�i2MAT10N RELATIVE TO THE A�OVE GlUESTIONS. PLEASE PROVIDE
THOROUGH ANSWERS TO EACH QUESTION. IF YOU hfEED TO MAKE ADDITIONAL ENTRIES, CLICK THE "ADD AN ADDITIONAL
ACT1VITfES ENTRY" BUTTON.
Name
Description of Activities
Relationship to Bidder/Offeror
Duration of Engagement Anticipated Cessa#ion Date
Bidder/Offeror Contact Name Contact Phone Number
ADD AN ADDITIONAL ACTIVITIES ENTRY
Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best ot
my knowledge are true and complete. I attest that I am authariaed to execute this certification on behalf of the above-referenced person or entity. I
acknowledge that the State of New Jersey is relying on the information contained herein and thereby acknowledge that I am under a continuing
obligation from the date of this certification through the campfetion of any contracts with the State to notify the State in writing of any changes to the
answers of information contained herein. I acknowledge that I am aware tfiat it is a criminal offense to make a false statement or misrepresentation tn
this certification, and if I do so, I recognize that I am su6ject to Griminal prosecutian under the law and that it will also constitute a material breach oi
my agreement(s) with the State of New Jersey and that the State at its option may daclare any �nntra�ttsj resulting from this certification void and
unenforceable. �� � �
ill Name (Print): a � �,� �� � Signature:
Title: �� � Daie: � -- r
- r
BidderJOfferor_
DPP 5tandard Farms Patket 11/2fl13
�oc #7
NEW JERSEY BUSINESS REGISTRATION CERTIFICATE
(N.J.S.A. 52:32-44)
Offerors wishing to do business in New Jersey must submit their State Division of Revenue
issued Business Registration Certificate with their proposal here. Failure to do so will disqualify
the Offeror from offering products or services in New Jersey through any resulting contract.
htt :Ilwww.state.n'.usltreasu Irevenuelfvrmsln're . df
Requirements for National Cooperative Contract
Page 55 of 55
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EXHIBIT H
ADVERTISING COMPLIANCE REQUIREMENT
Pursuant to certain state notice provisions, incfuding but not limited to Oregon Revised Statutes Chapter 279A.220,
the following public agencies and political subdivisions of the referenced public agencies are eligible to register with
OMNIA Partners, Public Sector and access the Master Agreernent contract award made pursuant to this solicitation,
and are hereby given notice of the foregoing request far proposals for purposes of complying with the procedural
requirements of said statutes:
Nationwide:
State of Alabama State of Hawaii State of State of New Mexico State of South
Massachusetts Dakota
State of Alaska State of Idaho State of Michigan State of New York State of
Tennessee
State of Arizona State of Illinois State of Minnesota State of North State of Texas
Carolina
State of State of Indiana State af Mississippi State of North State of Utah
Arkansas Dakota
State of State of lowa State of Missouri State of Ohio State of
Califomia Vermont
State of Colorado State of Kansas State of Montana State of Oklahoma State of Vir inia
State of State of State of Nebraska State of Oregon State of
Connecticut Kentuck Washin ton
State of State of State af Nevada State of State of West
Delaware Louisiana Penns Ivania Vir inia
State of Florida State of Maine State af New State of Rhode State of
Ham shire Island Wisconsin
State of Georgia State of State of New State of South State of
Ma land Jerse Carolina W omin
District of
Columbia
Lists of political subdivisions and local governments in the above referenced states / districts may be found at
http:Ilwww.usa.qo�lAqencieslState and Tarritaries.shtml and htt�s:llwww.usa.g��flncal-govemments.
Certain Public Agencies and Political Subdivisians:
Requirements for National Cooperative Contract
Page 56 of 45
t) Qualification and Experience (20 PointsJ
i. Provide a brief history of the Offeror, including year it was established and corporate office locatiort.
Safco� Producis has over SO years of experience as a leading, mid-market manufacturer of office furniture, ancillary products
and K12 educational solutions. in 19b6, Safco began as a manufacturer of corrugated products for the office, but production
soon evolved to include steel files, carts, trash receptacles and industrial seating. Over the years, we have continued to
expand our catalog. Through thoughtful design, development and acquisition, Safco now offers an extensive product line
that reaches all the way across the workplace from the front office to the warehouse.
In 2Q16, we acquired Focal Upright'"^ and the Mayline� Company, The Focal product line expanded our footprint of active
working solutions allowing us to create a collectian around movement-based workplace solutions. The Safco Active
Collection consists of a variety of desks, seating and ancillary products designed to help keep workers more active
thrnughout their workday.
The Mayline acquisition provided Safco the opportunity to broaden our manufacturing capabilities and custom
product assortment. Casegoods, high density storage, mailroom furniture and TechWorks`� Workstations have enabled
Safco to pro�ide a more comprehensive selection af products to our customers.
Learn by Safco� was launched in 2019 as a way io better serve customers in the K12 education marketplace. Our focus on
the education market aflows us to intentionally enhance our products based on today's fearning environments. Flexible
seating, mobility and multifunctional products are designed to enhance every educationai environment from the classroom
to the principal's office - and everywhere in between.
Safco continues to grow and diversify our product line ta meet the changing needs of work and education spaces. Our
vast assortment of seating, tables, organizational anci starage praducts, trash and recycling receptacfes, and custom options
allow Safco products to be part of every w�rl<space solution.
Safco is privately heid, part of the Liberty Diversified lnternational �LDIj family of �ompanies.
L01 is a family owned company with over 100 years of experience in corrugated paper and packaging, and office solutions.
ii. Describe Of/eror's reputation in the marketplace.
Safco has been in husiness for over 55 years, is financialfy stable, and has a significant presence in the contract furniture
market, business products market, office furniture catalags, and ecommerce space. We have an excellent reputation and are
proud of our business relationships with severaf major commercial customers such as Toyota, Boeing, Amazon, Comcast,
Google, f-lome Depot, and Dick's Sporting Goods. We also have a significant presence in the government market with a GSA
contract servicing the military and the FBI, and over 20 current and active state contr�cts. In 2014, we received the
Independent Stationers Contract award for Top 5 Manufacturer and the Ergo Expo Attendees Choice Award.
iii. Descri6e Offeror's reputation of products and services in t6e marketplace.
Safco is known for our durable, high quality manufactured praducts, which include many produced for niche categaries like
high-density storage, meeting and training, shipping and mailroom, and technical worl<benches. Our experience in these
areas makes us a valuable partner in creating collabarative and space-saving designs. Safco's case goods are easy to assemble
and configure, and our line of quick ship products pravides fast, convenient solutions. As a fufl line provider with a wide
selection of products, Safco can be a single source solution for all furniture needs. We offer products far every workspace
from individual/private offices to open plan enviranments — induding benching applications — tn collaborative spaces that
promote con�ersation and brainstorming. Our customers appreciate the custom and configurable options within our product
lines as well, which offer them the opportunity to tailar aspects of our products to suit the specific r�eeds of their space, and
customers can also take advantage ofi our space planning services. Using s�+rveys and client-supplied floor plans, our team of
space planning experts provide workspace and storag� salution designs that can incorporate anything frnm our full catalog of
products, from large office suites all the way down ta s:nall desktup accessories. Plus, our design renderings will show just
how Safco products fit into the space, adding colors and textures so customers can see what their new environment will look
like. Our customer service is routinely named among the best in the industry, and our strong commitment to our customers'
satisfaction is evident. In 2016 and 2019, we received the Indeal Award for Best Overall Value. In 2018, we received the
Indeal Award for Most Innovative Product.
iv. Describe the experience and qualification of key emptoyees.
Attached to Tab 4
v. Describe Offeror's experience working with the govemmenf sector.
Safco has heen awarded a GSA contract since 2011 and is currently managing over 2Q active state contract awards as we[!.
vi. Describe past litigation, bankruptcy, reorganizatio►e, state investfqations of eni7ty or current officers and directors.
5afco is in�olved in litigation from time to time that arises in the ordinary course of business. Safco has not filed or been
inva[ved in any bankruptcy during its more than fifty years in business.
vii. Provide a minimum of 10 customer references retating to the produtts and services within this RFP. Include entity name, contad name and
title, contact phone and email, city, state, years serviced, desuiption of services and annual volume.
Attached to Tab 4
viii. Provide any additional information relevant to this sectiort.
Safco has no additional information to provide.
�
��
�
SAF��
Key Employee Qualifications and Experience
5tate Local Contract Sales Mana �r
• Register online annually for contract bid notification
• Make decisions on every bid to determine risk and reward
• Add and delete dealers per contract limitatians and requirements
• Add and delete product from active contracts
■ Submit request for price increases on all active contracts following a commercial increase
• Contract renewals and extensions
■ Annual electronic update for certification of insurance requests
• Conference calls when necessary for information or disputes
• Navigate the web, looking for new contract apportunities
• Determine market strategy for underperforming contracts
• Prepare bids and negotiate contract terms on discount, freight, commission, accessorial charges, return
charges, warranty extensions, and anyterms unlike cornmercial terms and conditions
• Evaluate tier discounting using cost analysis
• Track sales and losses for continuous improvement
� Training on processes for internal staff
■ Minority Report card
► Provide product for competitive bid quote directly for end user
■ Update and maintain electronic excel price lists with contract specific information
• Manage pricing plans in JDE
• Create a sheet to communicate terms and canditions for each contract to use in the field
• Complete electronic vendor registration farms
• Report sales for admin fee (vendor portal} through provided web or email
• Submit check request by deadline
State Safes Su ark Admin Custvmer 5ervice
• Provide detailed support to the field and external dealers
+ Prioritize and respond to emails
• Warranty
• Edit orders
• Calculate and pay commissions
• Returns when necessary/credits when necessary
■ Set up new accounts and update old accaunts when necessary
• Follow up with special non-dock end users
• Resolve pending discrepancies
� Download sales, create excel spreadsheet
■ Provide quotes using contract pricing
� Help manage large projects
■ Enter Orders using contract terms sheets
• Submit requests for new account set up
• Acknowledge all end user orders to dealer of record
Last Updated: December 7, 2019
Senior Marketin� Mana�er
• Penetrate market channels effectively ta meet objectives via knowledge and strategic planning and
deployment
• Transform keen understanding of all communication mediums into plan that drives revenue
optimization by channel, consumer segment, and vertical
• Transfer industry expertise into sound ga-to-market strategies & executional plan
• Lead for Strategic Initiatives
• Development of the comprehensive marketing strategy as weli as specific plans for all channels served;
contract, ecommerce, other (mega/wholesale}
• Develop and manage strong partnership will sales leadership; travel into field at minimum 1x/quarter.
• Assess, understand, and communicate future market shifts - be the expert for the organization
• Leadership of market team pillar; 5-year market plan, strategy work, & overall growth plan as well as
oversight of the execution of the same
• Bachelor's degree minimum.
« 10+ years of experience within a Marketing Manager role
• Leadership experience to include project management
Team CompetenciesfTalents/Personal Attributes ( Note: Take from LDI Values in Practice Leading
5elf/�thers�8u5ines5 & Fur�ciianj:
• Care - Strong aptitude for cross functional awareness, alignment and agreement
■ Innovation - Ability to identify and articulate the unseen opportunities for growth
■ Trust - Natural giver of trust; inherent recipient of confidence
• Excellence - Instinctively driven to be the best in every aspect possible Position Summary:
Last Updated: December 7, 2019
Include entity name: Washington and Lee University
Contact name and title: Truman Payne, Facilities Planner
Contact phone 540-458-8361
Contact email: tpayne@wlu.edu
City, State: Lexington, VA
Years serviced: Multiple Systems purchased 8+ years to recently purchased and installed system in June 2019.
Description of services: Mobile 1000 Storage system for books, volumes, archives
Annual volume: $692,062 in 2019
Include entity name: Texas State Technical College
Contact name and title: Adan Alvarez, Senior Project Manager
Contact phone: 540-458-8361
Contact email: adan.alvarez@harlingen.tstc.edu
City, state: Edinburg, TX
Years serviced: 5
Description of services: 4 phases of projects over 5 years E5, Training Tables, Casegoods, Seating, Storage
Annual volume: $367,962 for 2018 and 28,184 for 2019
Include entity name: Bronx District Attorney’s Office
Contact name and title: Peter Kennedy, Assistant DA.
Contact phone: 718-838-7269
Contact email: Kennedyp@bronxda.ny.gov
City, State: Bronx, NY City, NY
Years serviced: 1 year
Description of services: TechWorks/Technical Workbenching Furniture and 4-Post Shelving
Annual Sales: 76,278 in 2018
Include entity name: University of SC at Upstate
Contact name and title: Freda Davison, Dean of the Library
Contact phone 864-503-5610
Contact email: fdavison@uscupstate.edu
City, State: Spartanburg, SC
Years serviced: 2
Description of services: Mobile 1000 Storage system for books, volumes, archives
Annual Sales: $197,460 in 2018 and $134,295 in 2019
Include entity name: Concordia Seminary, Library
Contact name and title: Eric Stancliff, Assistant Director of Library Services
Contact phone 314-505-7033
Contact email: stancliffe@csl.edu
City, State: St. Louis, MO
Years serviced: Multiple M1000 and 4-post shelving systems purchased in 2017 and installed in 2018.
Description of services: Mobile 1000 Storage system for books, volumes, archives
Annual Sales: $73,501 in 2018
Include entity name: City of Philadelphia Depertment of Records
Contact name and title: Joshua Blay, Registrar and Collections Manager
Contact phone: 215-685-9404
Contact email: joshua.blay@phila.gov
City, state: Philadelphia, PA
Years serviced: 1
Description of services: Flat Files
Annual volume: $117,000 in 2018
Include entity name: LA County Superior Court
Contact name and title: Hovig Bodozian, Project Manager
Contact phone: 626-471-7686
Contact email: HBodozian@lacourt.org
City, state: Los Angeles, CA
Years serviced: 3
Description of services: Casegoods, Seating, Height Adjustable Tables
Annual volume: $250,000 in 2018 and $100,000 in 2019
Include entity name: Bexar County Auditor
Contact name and title: Jonathan Nanes, Bexar County Juvenile Probation
Contact phone: 210-335-1846
Contact email: jnanes@bexar.org
City, state: San Antonio, TX
Years serviced: 3
Description of services: Seating, Lounge, Casegoods, and Mailroom
Annual volume: $35,121 in 2018 and $74,776 in 2019
Include entity name: Kern County Aging and Adult Services
Contact name and title: Michele Timmerman Program Coordinator
Contact phone 661.868.1054
Contact email: timmermanm@kerncounty.com
City, State: Bakersfield, CA
Years serviced: 1
Description of services: Mobile 1000 Filing System installed in July 2019
Annual Sales: $30,079 in 2019
Include entity name: Department of Child Safety
Contact name and title: Gary Coley, Real Estate Manager
Contact phone: 602.255.2784
Contact email: Gary.Coley@AZDCS.GOV
City, state: Phoenix, AZ
Years serviced: 5
Description of services: Meeting and Training, Mailroom, and Filing and Storage
Annual volume:126,633 in 2019
Value Add
Balance of Line product: These categories are ancillary categories that fit in the related products category, and add value to
Safco’s customers.
Ergonomic and Active Products: Our line of ergonomic and active products allows users to keep moving and
comfortable throughout their workday. With a variety of options, every worker can have a more relaxing and active way to
work.
Waste Receptacles: Our extensive line of waste and recycling receptacles can help keep any work environment clean. Safco has
indoor/outdoor trash cans, under-desk wastebaskets, large- capacity trash and recycling centers, customizable options, and
more to fit every waste need.
Facilities: Safco has the products to help you do the heavy lifting. Our line of hand trucks, platform trucks and dollies can easily
move large and heavy items across the work environment.
Safco is a sole source solution:
Safco is known for our durable, high quality manufactured products, which include many produced for niche categories like
high-density storage, meeting and training, shipping and mailroom, and technical workbenches. Our experience in these areas
makes us a valuable partner in creating collaborative and space-saving designs. Safco's case goods are easy to assemble and
configure, and our line of quick ship products provides fast, convenient solutions. As a full line provider with a wide selection of
products, Safco can be a single source solution for all furniture needs. We offer products for every workspace from
individual/private offices to open plan environments – including benching applications – to collaborative spaces that promote
conversation and brainstorming. Our customers appreciate the custom and configurable options within our product lines as
well, which offer them the opportunity to tailor aspects of our products to suit the specific needs of their space, and customers
can also take advantage of our space planning services.
Space Planning Services:
Safco offers Space Planning. Our team of space planning experts provide workspace and storage solution designs that include
our entire product offering, right down to every last mesh organizer. We offer individual/private office and open plan spaces
including benching applications, as well as collaborative space ideal, for conversation and brainstorming. Our online or printable
surveys and our "how to" guides will direct dealer and users to provide the necessary details, allowing our space planners to
create tailored solutions. Our design renderings showcase how Safco products will fit into their space and bring in color and
textures so they can see what the planned space will look like.
Cutting Edge Manufacturing Facility:
Safco has made technological advances through the use of our new, state of the art manufacturing facility. Our cutting edge
machines include a new automated panel bender, new automated laser cutter, and new powder coat paint process.
Past Experience:
Safco is not new to public sector business, as we previously held the Omnia_NIPA contract. I was the contract manager that bid
that contract for legacy Mayline, before Safco purchased the assets of Mayline. My position requirement was to grow contract
sales, but I needed a solution for states with no state contract options, to fill in the gaps for states with limited product
categories on their contract, and a contract that would satisfy the “3 bid” rule, as an alternative to formal bidding. It had to be a
competitively bid contract that allowed education, non-profit, municipalities, and state agencies to purchase quality product at
a competitive price. We found it with Omnia_NIPA and reassigned the contract to Safco during the acquisition 3 years ago. We
started out slow, but every year since then, we have seen growth in this contract, making it our largest national cooperative
purchasing contract, with annual sales reaching $1.6 million. The future is bright. We have several projects on the horizon, and
many dealers that have standardized on the previous Omnia_NIPA contract, look forward to continuing the relationships that
are already in place. Safco looks forward to increasing our market share through company dedication, and variety of eye
catching marketing materials.
Marketing Plan:
Safco will promote the use of this contract for the public sector and within our K12 education initiative. We will
host a webinar for our national sales team and rep groups. Presentation materials such as slides and talking points
will be distributed to further enhance their training. Emails with updated terms and conditions will be distributed
among the authorized dealer network.
Safco will create a co-branded press release sent for publication to: Business of Furniture, Workplace Furniture,
OPI, Educational Dealer and Independent Dealer Magazines. It will also be published on the Safco website. We
advertise monthly in these publications as well.
Safco will create an internal Omnia website, linked to the Omnia Partners landing page and keep it updated with
approved authorized dealers, product additions and price increases.
Safco will co-brand existing brochures and marketing materials to support the Master Agreement. These will be
distributed via our rep groups, email and dealer database, and at trade shows. They will be linked via the OMNIA
Partners landing page on the website.
Safco is committed to continuing to attend trade shows, or providing the samples and marketing materials so one
of our authorized dealers can represent our product and contract at the shows. We have already reserved a booth
at the NIGP Annual Forum in the Omnia section. This will be our third consecutive year participating. Safco will
adequately staff all trade show booths and provide emails and banners to support the forum, and co-branded
marketing materials.
Marketing Tools:
Safco® Products will create a variety of marketing tools to support this contract.
Our activities include, but are not limited to:
Dedicated overview landing page with:
o Logo
o Link to Omnia website
o Summary of contract and services offered
o Due Diligence Documents: copy of solicitation, copy of contract and any amendments, marketing materials
Devoted product page
Co-branded Press Release PDF
Digital/printed flyer focused on the contract opportunities
Co-branded brochures, sell sheets and other flyers (digital and print) to participate in a variety of trade shows
Webinars to our sales force
PPT slide(s) describing the contract opportunities
Presentation at our annual Principal’s meeting
At this time we are creating a PIM (product information management) system for easy retrieval of
product data, creating a modem platform for our company website, and adding a rep portal, due
to be completed in Jan 2020. This is added value to the customer because information on our website
will be easy to navigate.
Appendix C, Doc #1
ACKNOWLEDGMENT AND ACCEPTANCE
(]F REC10N �E E5C's OPEN RECORDS POLICY
OPEN RECORDS POLICY
All proposals, information and documents submitted are subject to the Public Information Act
requirements governed by the State of Texas once a Contract(s) is executed. If an Offeror
believes its response, or parts of its response, may be exempted from disclosure, the Offeror
must specify page-by-page and line-by-line the parts of the response, which it believes, are
exempt and include detailed reasons to substantiate the exemption. Price is not confidential and
will not be withheld. Any unmarked information wilf be considered public information and released,
if requested under the Public Information Act.
The determination of whether information is can#idential and not subject to disclosure is the duty
of the Office of Attorney General (OAG}. Region 4 ESC must provide the OAG sufficient
information to render an opinion and therefore, vague and general claims to confidentiality by the
Offeror are not acceptable. Region 4 ESC must comply with the opinions of the OAG. Region 4
ESC assumes no responsibility for asserting legal arguments on behalf of any Offeror. Offeror is
advised to consult with their legal caunsel concerning disclosure issues resulting from this
procurement process and to take precautians to safeguard trade secrets and other proprietary
information.
Signature be/ow certifies comp/ete accepfance of Region 4 ESC's Open Records Policy,
excepf as noted be/ow (additional pages may be aftached, if necessary).
Check one of the following responses to the Acknowledgment and Acceptance of Region 4
ESC's Open Records Policy below:
� We acknowledge Region 4 ESC's Open Records Policy and declare that no information
submitted with this proposal, or any part of our proposal, is exempt from disclosure under
the Public Information Act.
❑ We declare the following informatian ta be a trade secret or proprietary and exempt from
disclosure under the Public Informatian Act.
(Note: Offeror must specify page-by-page and line-by-line the parts of the response, which it
believes, are exempt. In addition, Offeror musf include detailed reasons to subsfantiate the
exempfion(s). Price is not confident and will not be wifhheld. A/l information believed to be a trade
secret or proprietary must be listed. It is furfher undersfood thaf failure to identify such information,
in strict accordance with the instructions, will result in fhat information being considered public
information and re/eased, if requested ur�der the Public Informafion Act.)
i�-�� lG�
Dafe
Furniture, Installation, and Related Services
Solicitation Number 19-18
Addendum No. 1
� !�.�- , rt�.'t�� �:.n � �1"u- �:��:���-
�
Aufhorized S g afure 8 TiiJe
Page 3 of 25
Appendix C, Doc #2
ANTITRUST CERTIFICATION STATEMENTS
(Tex. Government Code § 2155.005)
Attarney General Form
I a�rm under penalty of perjury of the laws of the State of Texas that:
1. I am duly authorized to execute this Contract on my own behalf or on behalf of the company,
corporation, firm, partnership or individual {Company) listed below;
2. In connection with this proposal, neither I nor any representative of the Company has violated
any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter
15;
3. In connection with this proposal, neither 1 nar any representative of the Company has violated
any federal antitrust law; and
4. Neither I nor any representative of the Campany has directly or indirectly communicated any
of the contents of this proposal to a campe#itor of the Company or any other company,
corporation, firm, partnership or individual engaged in the same line of business as the
Company.
Company
� '�4 '�f���.L.t��'��_ �
Address
Phone
Fax
': �;; 1 - ��1 ti �92�
ti
Contact ��
Signature
� � c'� �- � ;
Prin#ed Name
� �S. ��
Position with Company
�(� �C�(:� w ��P ��.� �!.
Officia!
Authorizing
r Pro osai
=� �� C� P
� � � -� � 3� - � ���,L
�l�
Furniture, Installation, and Related Services
Solicitation Number 19-18
Addendum No. 1
Signature
Printed Name
Position with Company
Page 4 of 25
Appendix C, DOC # 3
Implementation of House Bill 1295
Certificate of Interested Par#ies (Form 1295):
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the
Government Code. The law states that a governmental entity or state agency may not enter
into certain contracts with a business entity unless the business entity submits a disclosure of
interested parties to the governmental entity or state agency at the time the business entity
submits the signed contract to the governmental entity or state agency. The law applies only
to a contract of a governmental entity ar state agency that either (1) requires an action or vote
by the governing body of the entity or agency before the contract may be signed or (2) has a
value of at least $1 million. The disclosure requirement applies to a contract entered into on or
after January 1, 2016.
The Texas Ethics Commission was required to adopt rules necessary to implement that law,
prescribe the disclosure of interested parties form, and post a copy of the form on the
commission's website. The commission adopted the Certificate of Interested Parties form
(Form 1295) on October 5, 2015. The cammission also adopted new rules (Chapter 46) on
November 30, 2015, to implement the law. The commission does not have any additional
authority to enforce or interpret House Bill 1295.
Filing Process:
Staring on January 1, 2016, the cammissian made available on its website a new filing
application that must be used to file Farm 1295. A business entity must use the application to
enter the required information on Form 1295 and print a copy of the completed form, which will
include a certification of filing that wi41 contain a unique certification number. An authorized
agent of the business entity must sign the prin#ed copy of the form. The completed Form 1295
with the certification of filing must be filed wi#h the governmental body or state agency with
which the business entity is entering into the contract.
The governmental entity or state agency must notify the commission, using the commission's
filing application, of the receipt of the filed Form 1295 with the certification of filing not later
than the 30th day after the date the contract binds all parties to the contract. This process is
known as acknowledging the certificate. The commission will post the acknowledged Form
1295 to its website within seven business days after receiving notice from the governmental
entity or state agency. The posted acknowledged form does not contain the declaration of
signature information provided by the business.
A certificate will stay in the pending state until it is acknowledged by the governmental agency.
Only acknowledged certificates are posted to the commission's website.
Electronic Filing Application:
htt s:llwww.ethi�s.state.tx.uslwhatsnew/elf info form1295.htm
Frequently Asked Questions:
https:llwww.ethics.staie.tx.uslresaurceslFAC�sIFAQ Farm1295.ph�
Changes to Form 1295: ht#ps:llwww.et�ics.state.tx.usldataliilinqinfal1 �95Chanqes.pdf
Furniture, Installation, and Related Services
Solicitation Number 19-18
Addendum No. 1
Page 5 of 25
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and cauntry of the business entity's place Certificate Number:
of business. 2019-567556
Safco Products Co.
Minneapolis, MN United States �ate Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/06/2019
being filed.
Region 4 ESC Date Acknowledged;
g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be pravided under the contract.
19-18
Furniture, installation and related services
Nature of interest
4
Name of Interested Parry City, State, Country (place of business) (check applicable)
Controlling Intermediary
Homan, Matthew Minneapolis, MN United States X
Lenzen, David Minneapolis, MN United States X
Fiterman, Michael Minneapolis, MN United States X
Liberty Diversified International, Inc. Minneapolis, MN United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is , and my date of birth is
My address is
(street) {city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and carrect
Executed in County, State af , on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided hy Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3afiaaf7d
Appendix C, DOC # 4
House Bill 89 (85R Legislative Session), which adds Chapter 2270 to the Texas Government
Code, provides that a governmental entity may not enter into a contract with a company without
verification that the contracting vendor daes not and will not boycott Israel during the term of the
contract.
Texas Government Code 2270 Verification Form
Furthermore, Senate Bill 252 (85R Legislative Session), which amends Chapter 2252 of the
Texas Government Code to add Subchapter F, prohibits contracting with a company engaged in
business with Iran, Sudan or a foreign terrorist arganization identified on a list prepared by the
Texas Comptroller.
I, ��� � �_1
representative of
as an authorized
� -� - , ��'� � � � � ��� . , a contractor
engaged by
Insert Name of Campany
Reaian � Edc�cation Service Center, 7i 45 West Tidwell Raad, Houstarr, TX 77Q92, verify by this
writing that the above-named company affirms that it {1) does not boycott Israel; and (2) will not
boycott Israel during the term of this contract, or any contract with the above-named Texas
governmental entity in the future.
Also, our company is not listed on and we c!o not do business with companies that are on the
Texas Comptroller of Public Accounts lis# of Designated Foreign Terrorists Organizations found
at I�ttps:flcomptroller.texas.qovlpurchasingldocslfareign-terr�rist.pdf.
I further affirm that if our company's positian an this issue is reversed and this affirmation is no
longer valid, that the above-named Texas governmental entity will be notified in writing within one
(1) business day and we understand that our company's failure to affirm and comply with the
requirements of Texas Government Code 2270 et seq. shall be grounds for immediate contract
termination without penalty to the above-named Texas governmental entity.
I swear and affirm that the above is true and carrect.
� U
���
Signature of Named Autha zed Company Representative
Furniture, Installation, and Related Services
Solicitation Number 19-18
Addendum No. 1
lZ- S ���
Date
Page 6 of 25
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer
or employee of an agency, a Member of Congress, an officer or employee of
Congress, or an employee af a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the enfering into af any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing ar attempting to influence an officer or employee
of any agency, a Member of Cangress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form- LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
3. The undersigned shall require that the language of this certification be included
in the award documents for all subawards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans, and cooperative agreements) and
that all subrecipients shall certifyand disclose accordingly.
This certification is a material representatian of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying
Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to
a civil penalty of not less than $10,000 and nat more than $100,000 for each such failure.
The Contractor, � U�� �3 \" ���'�i..tL�SI��G; certifies or affirms the truthfulness and
accuracyof each statement of its certification and disclosure, if any. In addition, the Contractor
understands and agrees that the provisians of 31 U.S.C. § 3801 et seq., apply to this
certification and disclosure, ifany.
1
�
Signature of Contractor's Authorized Official
� t_� �'�c:�:-1�� +'7 r�.�.� C�Cl�
,�
Name and Title of Contractor's Authorized Official
1 Z S ��
�
Date"
Furniture, Installation, and Related Services
Solicitation Number 19-18
Addendum No. 1
Page 19 of 25
Offeror agrees to comply with all terms and conditions outlined in the Special
Conditions section of this solicitation.
Offeror's Name:
� C� � t �` �! � �;i�f �'`i S �'-� _
Address, City, State, and Zip Code: �� ��, ` �
t L a; -� C_ V�� � J\�
� �_f� s � � c°u
Phone N4mher: J� �� -- R-- r.~7 � Fax Number: ��� � I��' SS l Z�
i� r y
Printed Name and Title of Authorized �� � �" , L
Representat+ve: � Z L�. ��-i �1��� i � �-� � ■ � \ �
Email Address: �.;1 �� �
5�gnature of Authorized Representative:
I �
Furniture, Installation, and Related Services
Solicitation Number 19-18
Addendum No. 1
Page 23 of 25
Appendix C, DOC # 6
QUESTIDNNAIRE
Please provide responses to the followrng questions that address your company's operations,
organization, structure and processes for praviding products and services.
1. Diversity Programs
■ �a yau currently ha�e a diversity program ❑r any di�ersi#y partners ihat y,a4 do
business with? ❑Yes Nv
{!f the ar�sr�ver is yes, attach a sfafemenf defailing the structure of your program, I ng wrth
a/isf of your diversify alliances and a copy of fheir certifications.)
2. Diverse Vendor Certification Participation
Region 4 ESC encourages the use of under-utilized businesses (HUB), minority and women
business enterprises (MWBE), and small and/or disadvantages business enterprises (SBE)
both as prime and subcontractors. Offerors shall indicate below whether or not they and/or
any of their subcontractors (and if so which) hold certification in any of the classified areas
and include proof of such certification with their response.
a. Minority Women Business Enterprise �
Respondent certifies that this firm is an MWBE ❑Yes No
List certifying agency:
b. Small Business Enterprise (SBE) or Disadvantaged Business Enterprise (DBE)
Respondent certifies that this firm is a SBE or DBE
List certifying agency:
c. Historically Underutilized Businesses (HUB)
Respondent certifies that this firm is a HUB
❑Yes �lo
❑Yes �No
List certifying agency:
d. Historically Underutilized Business Zone Enterprise (HUBZone)
Respondent certifies that this firm is a HUBZone ❑Yes �No
List certifying agency:
e. Other
Respondent certifies that this firm is a recognized diversity
certificate holder
List certifying agency:
❑Yes �No
3. Has Offeror made and is Offeror committed to continuing to take a!I afFirmativ_� st�ps set forth in
2 CFR 200.321 as it relates to the scope of work outlin�ed in this solici#atian? �Yes ❑No
�..
Furniture, Installation, and Related Services
Solicitation Number 19-18
Addendum No. 1
Page 24 of 25
RECEIPT OF ADDENDUM NO. 1 ACKN�WLEDGEMENT
Offeror shall acknowledge this addendum by signing below and include in their
proposal response.
Company Name J� �� Q� C���c � S �
Co nt�
Sign�
Date
Crystal Wallace
Region 4 Education Service Center
Business Operations Specialist
Furniture, Installation, and Related Services
Solicitation Number 19-18
Addendum No. 1
Page 25 of 25
EXHIBIT C
��hIFLI�T �F I�ITERE�T �}iJE�TI�h1�VAIRE F�RM �I�
F�r v2i�d�r r�oing b�slr�ess wlth local �overnirner�#�I entity
This quiesiionnai� ee�lects chsnges made io the law by FLB. F3, 94ih �eg.� FGe9uEar Session OFAC€ USEOHLY
�is ��s�nnaire is �eirv� $iled ir, acc�ordance wilh Cfiaplar 17b_ Lxal Gav��rnment Cr�de, �ry a�,rendar whc Ca:�� R�-:a ti+eL
has a�usir,ess relasianshi� as dafined by Secsian 17b_o4iti,ai with a bcal qonretnm$nlal en9isy ar�d rha
vender meets requiremerats undar Section 1: b.o06[a].
8� larrr 1F���s quesdan[�aiFe m�s1 he filed wil� ;he records adminissratar ai tl7e Ic�al gaverrtr.r�n3al er�t�ty nat laser
11�n Rhe 7th business day aFler the da9a 9he vendar beaames aware of fa�s t�as requira the �Ea�ement ia he
iiled. 8ea S�ctian 175_4ob(a-S}, Lxa� Gan�emment Codg.
A vendor cammits arr a.ffense rf the versFJar krrmingfy �aiolaiss Secsion 17�.�06, ixal �on�arnmerwi Caie_ Ar.
ot'-ersse �tnder �tris �ian is a misdemea�or.
� N ame of vendar who has a buairress rela�ionship wi#h locnl governm$ntnl �nwity-
Wilsonbauhaus Interiors
�
� Cher_k ihls bax iiyou a�e filing an upda� toa p�eviouslyfiled ques4onnaire, f-he law requires t��t you i,le an update�
campleted questionr�ai{e wit�r t�e appropriate f�li*rg authaTiiy r�o; �.atar vran t�a 7ih busir�ass day aRer the �ate or� which
yffu becarne ar,vare that tha or�ir�alfy i�led questionnaise was ��ncomplete oF i�aoeusata.�
� Hame af local gov�rnment oflicer obout vrh�m Ihe iniafrnatian is being disclased_
Na~re or 0���: er
� Describe eaclt �mployment �r otl�r business relatronshi� with the local govemment oificer, ar � farnily member af the
officer,�sdescrlh�dbySection�76_4�3(aj{2j{Aj. Alsodescribea�familyrglatEa�shipwithtltielocalgovemrn�retofficer_
�arnplete s�bparts A and B loreaeh ernployment or buslroess relatio�ship des�tibed, Attaeh a�ditional psges [a this Forrn
CIO as nacessary,
�k. Is �a Iral gove•rment ffFficer �r a famify rne=n�eF �f i�e officsr recei,rir�g ur I�Icay t� F$ce�ue taxab�� �,ncome.
o-thar thar iFruestmer�t i�c�ma. i*om the ver�dor'�
�Yzs �No
�. I�thevanc�r raceiving �r like��yta reca.ve ko-xa�,a -nca:ne, otherina€� i:Tvsskrr�ent incama. i��m ar at thedrrection
�f lsia local gavemme€�� arficar or a fami:y mamber af :�e �fficeE Ah1D i3ie taxable in�ame is �01 received tr�m the
local aoveFr�r�enkkl �ntity�
� Yes � No
5 Describe esch empl oyment or business relntinnship thut the vandof namad In Section 1 msin#ains wilh a corpara#ian or
other b�slness �ntity xr��h �spect ro which lhe loc�l governmen� otiicer s�rves �s �n afGoer �r �director, ar holds an
ownership irt�fest oi one percent ar more.
s
II�� Che��t t*�; s t�x ir 13�a ver�do� �as g�ren tha I x�l g�va�n ment of{�cer or a fam i�y �ra�mba► oi the oi� caF o�a or mor� gifts
II I I as descr ba^ in Sactio�r 1 t�.CU3fa;f2;�.E�, exc.u�irg g�'fts de�ribed n Secton 176.OG3{a-1�.
7
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oanal;.re a ve� ar boin� ;;s;n�ss wh- : e ��ar���ni er���r _�3a
Farm F�raa�ded by Texas Eshics Camm.�ssiar. mrw.ethics.4tate.-x.u� �evised tfs�2p�#