HomeMy WebLinkAboutContract 60520DocuSign Envelope ID: 73EDFDC9-A234-496C-8F2E-FE48840A85A7 CSC No: 60520------
TO:
TEXAS DEPARTMENT OF TRANSPORTATION
GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM
(State Assisted Airport Routine Maintenance)
TxDOT Project ID: M2402SPNK
Part I -Identification of the Project
The City of Fort Worth, Texas
FROM: The State of Texas, acting through the Texas Department of Transportation
This Grant is made between the Texas Department of Transportation, (hereinafter referred
to as the "State"), on behalf of the State of Texas, and the City of Fort Worth, Texas, (hereinafter
referred to as the "Sponsor").
This Grant Agreement is entered into between the State and Sponsor shown above, under the
authority granted and in compliance with the provisions of the Transportation Code Chapter 21.
The project is for airport maintenance at the FORT WORTH-FORT WORTH SPINKS
Airport.
Part II -Offer of Financial Assistance
1.For the purposes of this Grant, the annual routine maintenance project cost, Amount A, is
estimated as found on Attachment A, Scope of Services, attached hereto and made a part
of this grant agreement.
State financial assistance granted will be used solely and exclusively for airport
maintenance and other incidental items as approved by the State. Actual work to be
performed under this agreement is found on Attachment A, Scope of Services. State
financial assistance, Amount B, will be for ninety percent (90%) of the eligible project
costs for this project or $100,000.00, whichever is less, per fiscal year and subject to
availability of state appropriations.
Scope of Services, Attachment A, of this Grant, may be amended, subject to availability of
state funds, to include additional approved airport maintenance work. Scope amendments
require submittal of an Amended Scope of Services, Attachment A.
Services will not be accomplished by the State until receipt of Sponsor's share of project
costs.
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Only work items as described in Attachment A, Scope of Services of this Grant are
reimbursable under this grant.
Work shall be accomplished by August 31, 2024, unless otherwise approved by the State.
2. The State shall determine fair and eligible project costs for work scope. Sponsor's share of
estimated project costs, Amount C, shall be as found on Attachment A and any
amendments.
It is mutually understood and agreed that if, during the term of this ab eement, the State
determines that there is an overrun in the estimated annual routine maintenance costs, the
State may increase the grant to cover the amount of the overrun within the above stated
percentages and subject to the maximum amount of state funding.
The State will not authorize expenditures in excess of the dollar amounts identified in this
Agreement and any amendments, without the consent of the Sponsor.
Sponsor, by accepting this Grant certifies and, upon request, shall furnish proof to the State
that it has sufficient funds to meet its share of the costs. The Sponsor grants to the State
the right to audit any books and records of the Sponsor to verify expended funds.
Upon execution of this Agreement and written demand by the State, the Sponsor's financial
obligation (Amount C) shall be due in cash and payable in full to the State. State may
request the Sponsor's financial obligation in partial payments. Should the Sponsor fail to
pay their obligation, either in whole or in part, within 30 days of written demand, the State
may exercise its rights under Paragraph V-3. Likewise, should the State be unwilling or
unable to pay its obligation in a timely manner, the failure to pay shall be considered a
breach and the Sponsor may exercise any rights and remedies it has at law or equity.
The State shall reimburse or credit the Sponsor, at the financial closure of the project, any
excess funds provided by the Sponsor which exceed Sponsor's share (Amount C).
4. The Sponsor specifically ab ees that it shall pay any project costs which exceed the amount
of financial participation ab eed to by the State. It is further ab eed that the Sponsor will
reimburse the State for any payment or payments made by the State which are in excess of
the percentage of financial assistance (Amount B) as stated in Paragraph II-1.
Scope of Services may be accomplished by State contracts or through local contracts of the
Sponsor as determined appropriate by the State. All locally contracted work must be
approved by the State for scope and reasonable cost. Reimbursement requests for locally
contracted work shall be submitted on forms provided by the State and shall include copies
of the invoices for materials or services. Payment shall be made for no more than 90% of
allowable charges.
The State will not participate in funding for force account work conducted by the Sponsor.
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DocuSign Envelope ID
6. This Grant shall terminate upon completion of the scope of services.
Part III - Additional Requirements for Certain Equipment
Certain purchase, installation, and subscription costs for eligible air traffic and operations
monitoring equipment ("Equipment") are reimbursable as provided in this Part. If
Grantee is seeking reimbursement for eligible Equipment costs, it must be shown in
Attachment A.
2. For eligible Equipment, the State will reimburse 90% of the initial cost to purchase and
install, not to exceed $3,000.00, and 90% of the annual subscription fee for subsequent
years, not to exceed $3,000.00 per year.
3. Notwithstanding Section 2, for the one year prior to a master plan or airport layout plan
update, TxDOT will reimburse up to 90% of the eligible costs, not to exceed $5,400.00.
4. Eligibility Requirements
A. The Equipment must include the following items, at a minimum;
1. Triangulation
2. Noise abatement
3. Aircraft tracking data for 30 days
4. Direct installation without a third pariy
5. Identification of pavement utilization by airplane design group for the
entire airport
6. 1 second and 3 foot accuracy
7. Equal effectiveness at both towered and non-towered airports
Tracking of military and government aircraft, including FAA blocked
aircraft
B. In order for costs to be eligible for RAMP reimbursement:
The Sponsor must maintain and operate the Equipment for 3 years.
2. On at least a quarterly basis, the Sponsor must provide to the State all data
produced and collected by the Equipment.
3. To be eligible for reimbursement of the annual subscription fee after the
first year, the Sponsor must participate in the Routine Airport
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DocuSign Envelope ID: 73EDFDC9-A234-496C-8F2E-FE4BB40A85A7
Maintenance Program, have an executed Grant Agreement for that year, and
comply with all b ant requirements.
A. The State may conduct on-site or off-site monitoring reviews of the Equipment
during the initial required 3-year term, and during any years Sponsor seeks
reimbursement of subscription costs. The Sponsor shall fully cooperate with the
State and provide any required documentation. The Sponsor shall b ant full access
to the Equipment to the State or its authorized designee for the purpose of
determining compliance, including, but not limited to:
Whether the Equipment, and its operation and maintenance, are consistent
with the requirements set forth in the Grant Ab eement and this First
Amendment;
2. Whether the Sponsor is making timely prob ess with installation of the
Equipment, and whether its management, financial management and control
systems, procurement systems and methods, and overall performance are in
conformance with the requirements set forth in the Grant Agreement and
this First Amendment, and are fully and accurately reflected in reports
submitted to the State.
B. Failure to maintain compliance with these requirements may result in the Sponsor
having to repay grant funds to the State.
Part IV - Sponsor Responsibilities
1. In accepting this Grant, if applicable, the Sponsor guarantees that:
a. it will, in the operation of the facility, comply with all applicable state and federal
laws, rules, regulations, procedures, covenants and assurances required by the State
in connection with this Grant; and
b. the Airport or navigational facility which is the subject of this Grant shall be
controlled by the Sponsor for a period of at least 20 years; and
c. consistent with safety and security requirements, it shall make the airport or air
navigational facility available to all types, kinds and classes of aeronautical use
without discrimination between such types, kinds and classes and shall provide
adequate public access during the period of this Grant; and
d. it shall not grant or permit anyone to exercise an exclusive right for the conduct of
aeronautical activity on or about an airport landing area. Aeronautical activities
include, but are not limited to scheduled airline flights, charter flights, flight
instruction, aircraft sales, rental and repair, sale of aviation petroleum products and
aerial applications. The landing area consists of runways or landing strips,
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taxiways, parking aprons, roads, airport lighting and navigational aids; and
e. through the fence access shall be reviewed and approved by the State; and
f. it shall not permit non-aeronautical use of airport facilities, unless noted on an
approved Airport Layout Plan, without prior approval of the State/FAA. This
includes but is not limited to: the process of land disposal, any changes to the
aeronautical or non-aeronautical land uses of the airport, land's deeded use from
non-aeronautical to aeronautical, requests of concurrent use of land, interim use of
land, approval of a release from obligations from the State/FAA, any of which will
require 18 months, or longer; and
g. the Sponsor shall submit to the State annual statements of airport revenues and
expenses when requested; and
h. all fees collected for the use of the airport shall be reasonable and
nondiscriminatory. The proceeds from such fees shall be used solely for the
development, operation and maintenance of the airport or navigational facility; and
an Airport Fund shall be established by resolution, order or ordinance in the
treasury of the Sponsor, or evidence of the prior creation of an existing airport fund
or a properly executed copy of the resolution, order, or ordinance creating such a
fund, shall be submitted to the State. The fund may be an account as part of another
fund, but must be accounted for in such a manner that all revenues, expenses,
retained earnings, and balances in the account are discernible from other types of
moneys identified in the fund as a whole. All fees, charges, rents, and money from
any source derived from airport operations must be deposited in the Airport Fund
and shall not be diverted to the general revenue fund or any other revenue fund of
the Sponsor. All expenditures from the Airport Fund shall be solely for airport
purposes. Sponsor shall be ineligible for a subsequent grant or loan by the State
unless, prior to such subsequent approval of a grant or loan, Sponsor has complied
with the requirements of this subparab aph; and
j. the Sponsor shall operate runway lighting at least at low intensity from sunset to
sunrise; and
k. insofar as it is reasonable and within its power, Sponsor shall adopt and enforce
zoning regulations to restrict the height of structures and use of land adjacent to or
in the immediate vicinity of the airport to heights and activities compatible with
normal airport operations as provided in Tex. Loc. Govt. Code Ann. Sections
241.001 et seq. (Vernon and Vernon Supp.). Sponsor shall also acquire and retain
aviation easements or other property interests in or rights to use of land or airspace,
unless sponsor can show that acquisition and retention of such interest will be
impractical or will result in undue hardship to Sponsor. Sponsor shall be ineligible
for a subsequent grant or loan by the State unless Sponsor has, prior to subsequent
approval of a grant or loan, adopted and passed an airport hazard zoning ordinance
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or order approved by the State.
mowing services will not be eligible for state financial assistance. Sponsor will be
responsible for 100% of any mowing services.
2. The Sponsor, to the extent of its legal authority to do so, shall save harmless the State, the
State's agents, employees or contractors from all claims and liability due to activities of the
Sponsor, the Sponsor's agents or employees performed under this ab eement. The Sponsor,
to the extent of its legal authority to do so, shall also save harmless the State, the State's
agents, employees or contractors from any and all expenses, including attorney fees which
might be incurred by the State in litigation or otherwise resisting claim or liabilities which
might be imposed on the State as the result of those activities by the Sponsor, the Sponsor's
agents or employees.
The Sponsor's acceptance of this Offer and ratification and adoption of this Grant shall be
evidenced by execution of this Grant by the Sponsor. The Grant shall comprise a contract,
constituting the obligations and rights of the State of Texas and the Sponsor with respect
to the accomplishment of the project and the operation and maintenance of the airport.
If it becomes unreasonable or impractical to complete the project, the State may void this
agreement and release the Sponsor from any further obligation of project costs.
4. Upon entering into this Grant, Sponsor agrees to name an individual, as the Sponsor's
Authorized Representative, who shall be the State's contact with regard to this project. The
Representative shall receive all correspondence and documents associated with this grant
and shall make or shall acquire approvals and disapprovals for this b ant as required on
behalf of the Sponsor, and coordinate schedule for work items as required.
5. By the acceptance of grant funds for the maintenance of eligible airport buildings, the
Sponsor certifies that the buildings are owned by the Sponsor. The buildings may be leased
but if the lease agreement specifies that the lessee is responsible for the upkeep and repairs
of the building no state funds shall be used for that purpose.
6. Sponsor shall request reimbursement of eligible project costs on forms provided by the
State. All reimbursement requests are required to include a copy of the invoices for the
materials or services. The reimbursement request will be submitted no more than once a
month.
7. The Sponsor's acceptance of this Ab eement shall comprise a Grant Agreement, as
provided by the Transportation Code, Chapter 21, constituting the contractual obligations
and rights of the State of Texas and the Sponsor with respect to the accomplishment of the
airport maintenance and compliance with the assurances and conditions as provided. Such
Grant Agreement shall become effective upon the State's written Notice to Proceed issued
following execution of this agreement.
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PART V- Nomination of the Agent
The Sponsar designates the State as the party to receive and disburse all funds used, or to
be used, in payment of the costs of the project, or in reimbursement to either of the parties
for costs incurred.
2. The State shall, for all purposes in connection with the project identified above, be the
Agent of the Sponsor. The Sponsor b ants the State a power of attorney to act as its agent
to perform the following services:
a. accept, receive, and deposit with the State any and all project funds b anted,
allowed, and paid or made available by the Sponsor, the State of Texas, or any other
entity;
b. enter into contracts as necessary for execution of scope of services;
c. if State enters into a contract as Agent: exercise supervision and direction of the
project work as the State reasonably finds appropriate. Where there is an
irreconcilable conflict or difference of opinion, judgment, order or direction
between the State and the Sponsor or any service provider, the State shall issue a
written order which shall prevail and be controlling;
d. receive, review, approve and pay invoices and payment requests for services and
materials supplied in accordance with the State approved contracts;
obtain an audit as may be required by state regulations; the State Auditor may
conduct an audit or investigation of any entity receiving funds from T�OT
directly under this contract or indirectly through a subcontract under this contract.
Acceptance of funds directly under this contract or indirectly through a subcontract
under this contract acts as acceptance of the authority of the State Auditor, under
the direction of the legislative audit committee, to conduct an audit or investigation
in connection with those funds. An entity that is the subject of an audit or
investigation must provide the state auditor with access to any information the state
auditor considers relevant to the investigation or audit.
f. reimburse sponsor for approved contract maintenance costs no more than once a
month.
PART VI - Recitals
This Grant is executed for the sole benefit of the contracting parties and is not intended or
executed far the direct or incidental benefit of any third party.
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2. It is the intent of this grant to not supplant local funds normally utilized for airport
maintenance, and that any state financial assistance offered under this grant be in addition
to those local funds normally dedicated for airport maintenance.
This Grant is subject to the applicable provisions of the Transportation Code, Chapters 21
and 22, and the Airport Zoning Act, Tex. Loc. Govt. Code Ann. Sections 241.001 et seq.
(Vernon and Vernon Supp.). Failure to comply with the terms of this Grant or with the
rules and statutes shall be considered a breach of this contract and will allow the State to
pursue the remedies for breach as stated below.
a. Of primary importance to the State is compliance with the terms and conditions of
this Grant. If, however, after all reasonable attempts to require compliance have
failed, the State finds that the Sponsor is unwilling and/or unable to comply with
any of the terms of this Grant, the State, may pursue any of the following remedies:
(1) require a refund of any financial assistance money expended pursuant to this
Grant, (2) deny Sponsor's future requests for aid, (3) request the Attorney General
to bring suit seeking reimbursement of any financial assistance money expended
on the project pursuant to this Grant, provided however, these remedies shall not
limit the State's authority to enforce its rules, regulations or orders as otherwise
provided by law, (4) declare this Grant null and void, or (5) any other remedy
available at law or in equity.
b. Venue for resolution by a court of competent jurisdiction of any dispute arising
under the terms of this Grant, or for enforcement of any of the provisions of this
Grant, is specifically set by Grant of the parties in Travis County, Texas.
4. The State reserves the right to amend or withdraw this Grant at any time prior to acceptance
by the Sponsor. The acceptance period cannot be greater than 30 days after issuance unless
extended by the State.
This Grant constitutes the full and total understanding of the parties concerning their rights
and responsibilities in regard to this project and shall not be modified, amended, rescinded
or revoked unless such modification, amendment, rescission or revocation is ab eed to by
both parties in writing and executed by both parties.
6. All commitments by the Sponsor and the State are subject to constitutional and statutory
limitations and restrictions binding upon the Sponsor and the State (including Sections 5
and 7 of Article 11 of the Texas Constitution, if applicable) and to the availability of funds
which lawfully may be applied.
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Part VII -Acceptances
Sponsor
The City of Fort Worth, Texas, does ratify and adopt all statements, representations,
warranties, covenants, agreements, and all terms and conditions of this Grant.
Executed this _02 ____ day of November
Dana Burghdoff (Nod. 2023 I0:00 CDT)
Sponsor Signature
Assistant City Manager
Sponsor Title 8/31/2023 M2402SPNK
2023 .
The City of Port Worth, Texas
Sponsor Page 9 of 13
Acceptance of the State
Executed by and approved for the Texas Transportation Commission for the purpose and effect
of activating and/or carrying out the orders, established policies or work programs and grants
heretofore approved and authorized by the Texas Transportation Commission.
STATE OF TEXAS
TEXAS DEPARTMENT OF TRANSPORTATION
Docv5lpned by:
C i��l�--
By� EAOMEF07FA5423...
Da
11/21/2023
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Attachment A
Scope of Services
TxDOT Project ID: M2402SPNK
Eligible Scope Item: Estimate d Costs State Share
Amount A AmountB
GENERAL MAINTENANCE $111,111.11 $100,000.00 Special Project $0.00 $0.00 Special Project $0.00 $0.00 Special Project $0.00 $0.00 Special Project $0.00 $0.00 Special Project $0.00 $0.00 TOTAL $111,111.11 $100,000.00 Spons or Share
Amount C $11,111.11 $0.00 $0.00 $0.00 $0.00 $0.00 $11,111.11 Accepted by: The City of Port Worth, Texas
Signature
Title: Assistant City Manager
Date: Nov 2, 2023
GENERAL MAINTENANCE: As needed, Sponsor may contract for services/purchase materials
for routine maintenance/improvement of airport pavements, signage, drainage, A WOS systems,
approach aids, lighting systems, utility infrastructure, fencing, herbicide/application, sponsor
owned and operated fuel systems, hangars, terminal buildings and security systems; professional
services for environmental compliance, approved project design. Special projects to be determined
and added by amendment.
Airport Operations Counting Systems: The purchase and installation of specified air traffic and
operations monitoring equipment ("Equipment") is eligible for reimbursement as provided in Part
III
Only work items as described in Attachment A, Scope of Services of thi s Grant are
rei mbursable under thi s grant.
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CERTIFICATION OF AIRPORT FUND
TxDOT Project ID: M2402SPNK
The City of Fort Worth does certify that an Airport Fund has been established for the Sponsor, and
that all fees, charges, rents, and money from any source derived from airport operations will be
deposited for the benefit of the Airport Fund and will not be diverted for other general revenue
fund expenditures or any other special fund of the Sponsor and that all expenditures from the Fund
will be solely for airport purposes. The fund may be an account as part of another fund, but must
be accounted for in such a manner that all revenues, expenses, retained earnings, and balances in
the account are discernible from other types of moneys identified in the fund as a whole.
The City of Fort Worth. Texas
(Sponsor)
By: Dana Burghdoff (No� 2023 o;; CDT)
Title: Assistant City Manager
Date: Nov 2, 2023
Certification of State Single Audit Requirements
I, _D_a_n_a_B_u_rg_h_d_o_ff ______ , do certify that the City of Fort Worth will comply with all
(Designated Representative)
requirements of the State of Texas Single Audit Act if the City of Fort Worth spends or receives
more than the threshold amount in any grant funding sources during the most recently audited
fiscal year. And in following those requirements, the City of Fort Worth will submit the report to
the audit division of the Texas Department of Transportation. If your entity did not meet the
threshold in grant receivables or expenditures, please submit a letter indicating that your entity is
not required to have a State Single Audit performed for the most recent audited fiscal year.
8/31/2023 M2402SPNK
Signature
Assistant City Manager
Title
Nov 2, 2023
Date
Page 12 of 13
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DESIGNATION OF SPONSOR'S AUTHORIZED REPRESENTATIVE
TxDOT Project ID: M2402SPNK
The City of Fort Worth designates, Christy Medina, Sr. Administrative Assistant
(Name, Title)
as the Sponsor's authorized representative, who shall receive all correspondence and documents
associated with this grant and who shall make or shall acquire approvals and disapprovals for this
grant as required on behalf of the Sponsor.
The City of Fort Worth, Texas
(Sponsor)
Title: Assistant City Manager
DESIGNATED REPRESENTATIVE
Mailing Address: City of Fort Worth Aviation
201 American Concourse, Suite 330
Fort Worth, TX 76106
Date: Nov 2, 2023
Overnight Mailing Address: City of Fort Worth Aviation
201 American Concourse, Suite 330
Fort Worth, TX 76106
T 1 h IF N b 817-392-5409 / 817-392-5413 e ep one ax um er: ____________ _
Email address: Aviation G ra nts@fo rtwo rthtexas.gov -----------------
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APPROVAL RECOM11ENDED:
Roger M. Venables
Aviation Systems Director
Contract Compliance Manager:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
Erin Roden
Sr. Contract Compliance Specialist
M2402SPNK
ATTEST:
Jannette Goodall
City Secretary
Approved as to Form and Legality
Thomas Royce Hansen
Assistant City Attorney
M&C: 23-0918
Date: 1013112023
Form 1295: _Nt_A __
11/22/23, 7:34AM
CITY COUNCIL AGENDA
M&C Review
Official site of the City of Fort Worth, Te;;as
FORT'��'ORTN
�v
Create New From This M8�C
DATE: 10/31/2023 REFERENCE *�M&C 23- LOG NAME: 55FWSRAMP2024
NO.: 0918 AMENDMENT I
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 8) Authorize Acceptance of a Routine Airport Maintenance Program Grant for Fort
Worth Spinks Airport from the Texas Department of Transportation, if Awarded, in an
Amount of Up to $100,000.00, Authorize Use of Future Grant Match Capital Funding in an
Amount of Up to $100,000.00 for the City's Grant Match and Adopt Appropriation
Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of a Routine Airport Maintenance Program Grant, if awarded, for
Fort Worth Spinks Airport from the Texas Department of Transportation, Aviation Division, in
an amount up to $100,000.00; and
2. Adopt the attached appropriation ordinance increasing the estimated receipts and
appropriations in the Muni Airport Grants State Fund in an amount up to (1) $50,000.00,
subject to the receipt of the grant, and (Z) with $50,000.00 as a transfer from the Municipal
Airport Capital Project Fund to satisfy the City's match requirement, totaling an amount up
to $100,000.00, for the purpose of funding Fort Worth Spinks Routine Airport Maintenance
Program Grant Z024.
DISCUSSION:
On June 27, 2023 City Council approved Mayor and Council (M&C) 23-0551 which authorized the
acceptance of the Routine Airport Maintenance Program grant for 2024.
Typically, each year, the City of Fort Worth receives a grant offer from the Texas Department of
Transportation (TxDOT) to provide needed routine maintenance items or to fund small capital
improvement projects at Fort Worth Spinks Airport, with a total eligible project cost in an amount up to
$100,000.00 and a requirement for a 50 percent match of eligible project costs in an amount up to
$50,000.00. The Aviation Department utilizes capital funding from the Future Grant Matches project
(City Project No. 101731) to provide matching grants funds to leverage the grant funds for projects.
Recently, TxDOT increased the State contribution for Routine Airport Maintenance Program (RAMP)
Grant funds from an amount up to $50,000.00 to an amended amount up to $100,000.00, altering the
City's 50 percent match requirement from $50,000.00 to an amended match of up to $100,000.00, for
a total eligible project cost in an amount up to $200,000.00. For this reason, the Aviation Department is
coming back to City Councii for the authorization to accept an award at the now higher grant amounts
allowed as well as appropriate the additional funding necessary, which will be in addition to the
previous appropriation approved in June, in the respective accounts to accommodate for the increased
grant amounts.
Allowable expenses under the RAMP Grant include, but are not limited to, pavement crack sealing,
pavement markings, drainage replacement or maintenance, replacement bulbs/lamps for airside
lighting fixtures and security fencing. Engineering and design expenses are allowed for small capital
projects that include, but are not limited to, public parking areas, hangar access roads and extension
of runway lighting systems.
TxDOT does not permit reimbursement of indirect costs in this grant. This grant does not support any
stafF positions within the Aviation Department.
apps.ciwnet.org/council_packeUmc_review.asp?ID=31544&councildate=10/31/2023 ��2
Spinks Airport is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, in the Muni Airport Grants State Fund. The Aviation Department (and Financial
Management Services) will be responsible for the collection and deposit of funds due to the City. Prior
to an expenditure being incurred, the Aviation Department has the responsibility to validate the
availability of funds. This is a reimbursement grant.
Fund � Department � Account ' Project Program � Activity � Budget Reference # Amount
� ID � ID I i Year ;(Chartfield 2) i
bmitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Dana Burghdoff (8018)
Roger Venables (6334)
Ricardo Barcelo (5403)
Christy Medina (5432)
ATTACHMENTS
2024 SPINKS RAMP GRANT FID TABLE V2 (3).XLSX (CFW Internal)
23-0551-55FWSRAMP2024.pdf (Public)
GL0019-07 - Project Budget Summary_(11),pdf (CFW Internal)
ORD.APP 55FWSRAMP2024 AMENDMENT I 55004 A023(CLEAN9.27.23).docx
(Public)
; Amount
apps.cfwnet.org/council_packeUmc_review.asp?ID=31544&councildate=10/31/2023 2/2
8/16/23, 2:09 PM
CITY COUNCIL AGENDA
Offdal site of the Gry o� =ort�,vorth, Ter.as
FORT�'4'ORTII
�
Create New From This M8�C
DATE: 6/27/2023 REFERENCE NO.: **M&C 23-0551 LOG NAME
CODE: G TYPE: CONSENT PUBLIC
HEARING:
55FWSRAMP2024
NO
SUBJECT: (CD 8) Authorize Acceptance of the Routine Airport Maintenance Program Grant for Fort
Worth Spinks Airport from the Texas Department of Transportation, if Awarded, in
an Amount Up to $50,000.00, Authorize Use of Future Grant Match Capital
Funding in an Amount Up to $50,000.00 for the City's Grant Match and Adopt
Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of the Routine Airport Maintenance Program Grant, if awarded, for
Fort Worth Spinks Airport from the Texas Department of Transportation, Aviation Division,
in an amount up to $50,000.00; and
2. Adopt the attached appropriation ordinance increasing the estimated receipts and
appropriations in the Muni Airport Grants State Fund in an amount up to (1)
$50,000.00, subject to the receipt of the grant, and (Z) with $50,000.00 as a transfer from
the Municipal Airport Capital Project Fund to satisfy the City's match requirement, totaling
$100,000.00, for the purpose of funding Fort Worth Spinks Routine Airport Maintenance
Program Grant 2024.
DISCUSSION:
Each year, the City of Fort Worth receives a grant offer from the Department of Transportation
(TxDOT) to provide needed routine maintenance items or fund small capital improvement projects at
Fort Worth Spinks Airport with a total eligible project cost in an amount up to $100,000.00. This grant
requires a 50 percent match of eligible project costs in an amount up to $50,000.00, or whichever is
less. The Aviation Department will utilize capital funding from the Future Grant Matches project (City
Project No. 101731) to provide matching grants funds to leverage the grant funds for projects.
Allowable expenses under the Routine Airport Maintenance Program (RAMP) Grant include, but are
not limited to, pavement crack sealing, pavement markings, drainage replacement or maintenance,
replacement bulbs/lamps for airside lighting fixtures and security fencing. Engineering and design
expenses are allowed for small capital projects that include, but are not limited to, public parking
areas, hangar access roads and extension of runway lighting systems.
TxDOT does not permit reimbursement of indirect costs in this grant. This grant does not support any
staff positions within the Aviation Department.
Spinks Airport is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, in the Muni Airport Grants State Fund. The Aviation Department (and Financial
Management Services) will be responsible for the collection and deposit of funds due to the City. Prior
to an expenditure being incurred, the Aviation Department has the responsibility to validate the
availability of funds. This is a reimbursement grant.
M&C Review
apps.cfivnet.org/council_packeVmc_review.asp?ID=31178&councildate=6/27/2023 ��2
8/16/23, 2:09 PM
M&C Review
Fund Department Account i Project I Program � Activity �, Budget ; Reference # Amount
I ID � i ID j j i Year i(Chartfield 2) ',
Fund I Department Account ProjE
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Program � Activity I Budget
� i Year
Reference # Amount
Chartfield 21 '
Dana Burghdoff (8018)
Roger Venables (6334)
Ricardo Barcelo (5403)
Christy Medina (5432)
ATTACHMENTS
2024 SPINKS RAMP GRANT FID TABLE V2 (3).XLSX (CFW Internal)
GL0019-07 - Project Budget Summary_(7),pdf (CFW Internal)
ORD.APP 55FWSRAMP2024 55004 A023(r2).docx (Public)
apps.cfwnet.org/council_packeVmc_review.asp?ID=31178&councildate=6/27/2023 2�2