HomeMy WebLinkAboutContract 60516CITY OF FORT WORTH
PURCHASE AGREEMENT BASED UPON AN INTERLOCALAGREEMENT BETWEEN THE CITY
OF FORT WORTH AND TARRANT COUNTY
WHEREAS, Section 271.102 of the Texas Local Government Code allows Local Governments to pursue
mutually beneficial and cooperative purchasing programs; and
WHEREAS, pursuant to Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271 of
the Texas Local Government Code, the City of Fort Worth (City ), a Texas home-rule municipality and
Tarrant County have entered into an Interlocal Cooperative Purchasing Agreement on October 15, 1998
which provides that when one of the Local Government Entities enters into a contract with a vendor for
goods and services, the other Local Government is able to enter into a Purchase Agreement with the
vendor under the same terms and conditions offered to the Original Local Government Entity so long as
the vendor is agreeable (Copy Attached as Exhibit A);
WHEREAS,(Vendor ) responded to BID
202 -1 issued by Tarrant County agreeing to allow other Local Governmental Entities to enter
into a Purchase Agreement with Vendor under the same terms and conditions as those contained in the
BID (Copy attached as Exhibit B);
WHEREAS, the City of Fort Worth solicited informal cooperative quotes from vendors that had existing,
valid cooperative contracts for the specific purpose of executing an agreement for moving and related
was determined to be the best value to the City and offered adequate
services at a turn-key price for the required services.
NOW THEREFORE,
entered into this Purchase Agreement.
The Parties agree that any references to Tarrant County in Exhibit B shall be construed as the City of
Fort Worth for the purposes of this Agreement and all rights, benefits, duties, and obligations shall inure
to the City as if the contract in Exhibit E were originally executed between the City and Vendor. This
shall specifically include any requirements imposed on Vendor by virtue of Tarrant County, Texas BID
202 -1 included in Exhibit E. The Parties further agree that this contract is intended to only extend
to the project of moving multiple City department
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The Agreement includes the following documents which shall be construed in the order of precedence in
which they are listed:
1. Exhibit A - Project Statement of Work;
2. Exhibit B - Project Pricing Schedule;
3. Exhibit C Standard Purchasing Terms and Conditions;
4. Exhibit D Agreement between the City of Fort Worth and Tarrant County, Texas;
5. Exhibit E Contract between Tarrant County, Texas and Vendor for Moving Services
identified as RFB No. 2023-170;
6. Exhibit F Conflict of Interest Questionnaire.
Exhibits A, B, C,D, E, and F which are attached hereto and incorporated herein, are made a part
of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included
in Exhibit A at the price included in Exhibit B and pursuant to the terms and conditions of this Cooperative
Purchase Agreement, including all exhibits thereto. In the event of a conflict between Exhibit A and this
Agreement or Exhibit E, then this Agreement and Exhibit A shall control.
City shall pay Vendor in accordance with the fee schedule in Exhibit B and in accordance with the
provisions of this Agreement.Total payment made under this Agreement for the first term by City
shall not exceed One Hundred Tousand Dollars ($100,000.00).Vendor shall provide the services
included in Exhibit B at the prices included and there shall be no price increases per line item. Vendor
shall not provide any additional items or services or bill for expenses incurred for City not specified by
this Agreement unless City requests and approves in writing the additional costs for such services. City
shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing.
The term of this Agreement shall begin on the date signed by the Assistant City Manager below
and end on September 30, 2024. RFB No. 2023-170, the underlying agreement is set to expire
on September 30, 202 .
is extended and the underlying successor agreement is also extended.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under
this Agreement, or the final conclusion of any audit commenced during the said three years, have
access to and the right to examine at reasonable times any directly pertinent documents and records
of Vendor involving transactions relating to this Agreement. Vendor agrees that City shall have
access during normal working hours to all necessary Vendor facilities subject
order to conduct audits in compliance with the provisions of this section. City
shall give Vendor reasonable advance notice of intended audits, and all such audits shall be conducted
on regular business days during
time that they are admitted to such.
This Agreement shall be construed in accordance with the laws of the State of Texas. If
any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement,
venue for such action shall lie in state courts located in Tarrant County, Texas or the United States
District Court for the Northern District of Texas, Fort Worth Division.
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Notices required pursuant to the provisions of this Agreement shall be conclusively determined to
have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received
by the other party by United States Mail, registered, return receipt requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Dana Burghdoff, Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With
same address
To VENDOR:
Texas
Randy Moore, President
2450 114th St., Suite 100
Grand Prairie, TX 75050
Facsimile: 817-275-7847
[SIGNATURES FOLLOW]
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The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
By: Dana Burghdoff(No",2023 '.csr)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: Nov 21, 2023
APPROVAL RECOMMENDED:
By:
Name: Ricardo Salazar
Title: Interim PMD Director
ATTEST:
By:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Brian Glass
Title: Assistant PMD Director
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jessika J. Williams
Title: Assistant City Attorney
Name: Jannette Goodall
Title: City Secretary
CONTRACT AUTHORIZATION:
M&C: N/A
VENDOR:
By:
Date:
Name: Randy Moore
Title: President
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The Vendor will provide the City moving services for materials, records, small appliances,
equipment, and similar items as listed below that are requested as part of the Project.
Vendor will provide the City with a dedicated Relocation Project Manager and a Relocation
Project Coordinator that are acceptable to City. The Relocation Project Manager (RPM) will
report to Athenian Project Manager and will be responsible for the overall move program from the
move contractor side, including all schedule development, owner provided pre-requisites, and
overall staffing. The Relocation Project Coordinator (RPC) will report to the RPM and will serve
as the boots on the ground for each individual move package. There may be one or several RPC’s
depending on final move sequencing, with this role serving as the day to day logistics coordinator,
onsite point of triage, and overall status manager.
Vendor will move City departments in a many-to-one fashion from the following buildings to 100
Energy Way, all located within the City limits following a phased timeline provided by City:
1. City Hall (current) - 200 Texas Street 76102
2. Public Safety Building - 1000 Throckmorton Street 76102
3. Zipper Building - 275 West 13th Street 76102
4. 13th Street Annex - 401 W 13th Street 76102
5. Gordon Swift Building - 900 Monroe Street 76102
6. Monroe Street Annex - 908 Monroe Street 76102
7. Central Library - 500 West 3rd Street 76102
8. PMD Annex – 401 West 13
th Street 76102
9. Hazel Harvey Peace Center - 818 Missouri Avenue 76104
10. PMD James Avenue Service Center - 5001 James Ave 76115
11. Guinn School – 1200 South Freeway 76104
12. La Gran Plaza Mall – 4200 South Frwy 76115
13. Taylor Street Parking Garage - 814 Taylor Street 76102
Vendor will provide sufficient qualified staff to perform the following services for each department
being moved unless specifically instructed in writing not to:
1.Prepare locations and areas, the hours for which said services are to be provided, and
the number of trained, equipped, and qualified movers to be furnished by the vendor.
2.Prepare, transport, and relocate all equipment, furniture, files, and other miscellaneous
office contents, as specified by the City.
3.Develop a phased moving plan in partnership with the City Project Manager for all
moving projects. It is understood that this schedule could change and the parties agree
that such change shall not render the contract invalid.
4.Possess the appropriate expertise to orderly and efficiently relocate office facilities and
all related equipment, furniture, and content.
5.Develop a plan for identifying what has been moved and ensuring it is moved to the
appropriate location at the final destination, including the development of
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tagged/planned floor plan delivery documents. Such plan shall be auditable and easily
searchable in the event of questions from City.
6.Maintain sufficient personnel, facilities, and equipment to ensure proper and adequate
performance of all services required for the move. Vendor will provide the name and
contact number of a representative who will be responsible for the City’s moving
services’ needs. The representative should be consistent throughout the moving
process.
7.Provide and supervise qualified and uniformed personnel as required for all
assignments to duties and locations and at such places and times as directed by the
City. The vendor may be requested to remove any moving personnel from its premises
at any time and for any reason. Pursuant to this request, the vendor will provide
immediate replacements at no additional cost to the City.
8.Identify and assign a Project Coordinator for all locations being moved who shall work
at the direction of the overall City program manager:
a. Project Coordinator will be available after hours and on weekends to resolve any
issues that may occur and at any time the vendor’s staff are working at the
building locations.
b. Project Coordinator will have the overall responsibility for the performance of the
services and ensuring that there are sufficient personnel, equipment, and materials
necessary to meet the requirements and specifications of the moving project.
c. Project coordination deliverables will include:
1) A detailed schedule, phased move plan, phasing plan, and technology
relocation plan for all move activities in conjunction with designated the City’s
representatives.
9.The vendor’s employees will possess the minimum qualifications for employees'
positions, including necessary licenses and work permits. Should any employee be
found to be unqualified for the position to which the employee is assigned, the
employee will be removed and replaced immediately by vendor, at no additional cost
to the City. Each employee provided by the vendor must strictly follow the vendor’s
policy regarding scheduled start and end of breaks. The vendor’s employees are
prohibited from using the City phones.
10.Vendor’s employees providing services under this contract, including vendor’s Project
Coordinator, shall be uniformed. Uniforms shall identify the vendor’s company name or
have a company logo affixed to it.
11.Vendor will conduct moving services during non-working hours, which will vary from
location to location. Vendor will furnish inventory of equipment required for each move
project. The inventory will address itself to quantities and availability of the following
equipment, but not necessarily limited to tractors, vans, bobtails, pickups, dollies,
open shelf library carts, Masonite and/or plywood, machine carts, or tubs.
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12. The City may request the vendor to provide and manage additional services involved in
moving projects, but may not be limited to the following:
a. Taking apart and reconfigure existing furniture systems
b. Assembling cubicle and workstation partitions
c. Work surface or workstation height adjustments
d. Mounting of computer and monitor stands
e. Moving office and storage contents
f. Emptying and load file and storage cabinets
g. Moving office equipment and supplies (personal computers, scanners, fax
machines, monitors, etc.)
h. Moving Specialty Office Equipment (copy machines, multifunctional devices and
plotters, etc.)
i. Moving of standard size monetary safe(s)
13. General Requirements for Pre-Move
a. Vendor will obtain necessary parking permits.
b. Vendor will be available for all pre-move meetings with the City representatives,
at no additional charge to the City, to determine the scope of the move,
coordinate time frames, logistics, and building access for premises at origins and
destinations.
c. Vendor will verify building locations and conditions before starting the moving
project.
d. Prior to the scheduled move, the vendor will be familiar with and adhere to all
building service and work requirements which will be strictly enforced by the
Property Owner, Building Manager, and/or Leasing Agent for all buildings that
are not owned and/or leased by the City.
e. Prior to any scheduled moves, the vendor will work with City Project Manager
and City Contracted Construction Manager to coordinate elevator availability and
planning.
f. Vendor is responsible for conducting and undergoing background checks.
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14. Packing Materials and Systems
a. Vendor will provide sufficient quantities and sizes of moving cartons and
associated packing materials.
b. Vendor will provide all cartons and packing boxes provided shall be new, or like-
new condition.
15. General Requirements for Moving Projects
a. Vendor will provide moving trucks equipped with hydraulic lifts or loading ramps
as may be required. Slippage of items off tailgates is not acceptable.
b. Vendor will ensure the City’s property is properly loaded and unloaded, wrapped,
and strapped during motor transport. Protective materials, padding, strapping
materials, hand trucks, furniture dollies and all other necessary supplies for
safely moving the City’s furnishings are vendor’s responsibility.
c. Vendor will take proper care to protect condition of premises at origins and
destinations involved in all moves by providing, but not limited to, corner
protectors for door frames and protectors for walls.
d. When the wheel or skid-type dollies are to be used on finished floors, clean
Masonite (hardboard) sections are to be used as runners. The Masonite
(hardboard) sections must be at least ¼ inch thick and taped together to
minimize sliding.
e. If requested, vendor will provide and use clean Masonite (hardboard) sections
throughout all paths of travel when required, and as directed by the City
representative. The Masonite (hardboard) sections must be at least one-quarter
(1/4) inch thick and taped together to minimize sliding. Vendor will be
responsible for any and all scratches on floor and any tape mastic remaining
must be removed at completion of move.
f. If elevators are used during moving projects, the elevators shall be padded to
protect both the elevator and the items being moved. Vendor will be responsible
for verifying the availability and operational condition of the elevators. Elevators
that are not operational at the time of moving project does not relieve vendor’s
responsibility to fulfill the moving project requirements in the specified time.
g. All upholstered and wood furniture will be blanket wrapped for transit. All
equipment (computers, scanners, monitors, TV screens, etc.) will be placed on
machine carts, shrink wrapped, and blanket wrapped for transit.
h. When loading equipment for a particular workstation/office/cubicle, the vendor
will ensure that all equipment for that workstation/office/cubicle will move
together and arrive together at the new facility.
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16. Freestanding Furniture Requirements
a. Vendor will level all filing and shelving units according to site conditions and
floor type. Filing and shelving units adjacent to each other will be fastened.
b. Vendor will level all desks according to site conditions and floor type. Desk
drawer inserts shall be placed within drawers and desk returns will be
attached to desks.
c. If requested, anchoring of storage units (i.e. all filing cabinets, 2-door storage
cabinets, bookcase, and shelving units) must comply with any local regulatory
requirements
17. Any labor costs associated with Modular Furniture Installation must be estimated in
advance of the move, and all details are to be approved by the City Department
representative. Any invoiced costs that are not pre-approved will not be honored.
18. Damage Reports
a. Any damage(s) to the City buildings and office locations caused by vendor will be
repaired by the City’s Property Management Department and billed to the vendor
for reimbursement. Damaged goods include furniture, office equipment,
damages to buildings, elevators, parking structures, loading docks, and other
areas.
b. The City representative will document the damage(s) during the move and
during the post-move for all items at the building location origin and the building
location moving destination. The City representative will review damages with
the vendor and will have a mutual decision as to the extent of the damages to be
covered and repaired by vendor. The City representatives must report any
claims for damage(s) within fifteen (15) working days after the final date of move.
c. Vendor will furnish a copy of the policy and procedures for repair or replacement
of office furniture’s or equipment that may be damaged during the moving
services.
19. General Requirements for Post-Move
a. Vendor will provide post-move services, removing all equipment and packing
materials excluding the City’s unpacked boxes. These boxes shall become
the property of the City.
b. Upon completion of each move, the vendor will provide a document titled “Move
Sign-Off Sheet” stating there has been a joint walk-through with the City
Department representative to ensure the move was performed satisfactorily.
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c. Upon completion of each move, the vendor will complete and sign, together with
the City Department representative, the applicable form(s) stating names and
number of drivers and helpers, total number of hours involved, applicable rates,
etc.
d. The City accepts no responsibility or liability for vendor’s property that remain at
either origins or destinations.
e. Vendor will deliver any furniture, fixtures and equipment deemed re-deployable
by The City of Fort Worth.
20.If the move cannot take place on the scheduled moving date due to unforeseen
circumstances by the City, the price originally quoted will be honored at the time of a
subsequently scheduled moving date not later than 30 days, with the provision that the
original Straight Time and Overtime rates apply.
21.Official City of Fort Worth Observed Holidays
New Years’ Day First Monday in January
Martin Luther King Jr.’s Birthday Third Monday in January
Memorial Day Last Monday in May
Juneteenth Third Monday in June
Independence Day July 4th
Labor Day First Monday in September
Thanksgiving Last Thursday in November
Day After Thanksgiving Last Friday in November
Christmas Day Last Monday in December
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The following pricing is based on the existing cooperative contract between Vendor and Tarrant County.
For administrative ease and to ensure accuracy and predictability for the Project, Vendor used the
cooperative pricing and estimated equipment and time needs for each task listed below to give turn-key
pricing. For any services requested and approved in writing by City that are not listed below, the price
shall be as listed in the cooperative contract. In no event may Vendor charge City any price that is higher
than is listed in the cooperative contract.
The City will pay vendor on a package by package basis, meaning vendor will work with Athenian/COFW
to finalize a phased move schedule with set move packages. After completion of these packages, vendor
will provide a package signoff sheet to Athenian/COFW signaling substantial completion of package and
will then issue invoice for associated package. City shall pay vendor within thirty days following the
receipt of a correct and accurate invoice. All invoices must be sent to Athenian Group for review and
sign off. Athenian will then submit to COFW Property Management Department and Purchasing
Department for invoice processing. In the event that there is a discrepancy or disagreement on the
invoice, City shall pay all charges that are not in dispute. Payment of any items in dispute shall be due
thirty days after the parties have resolved the matter either through agreement or third-party action.
*Pricing is all inclusive and provides crate drop off and pick up from all City locations specified in the
scope of work and delivered to 100 Energy Way, Fort Worth, TX 76102.
Item Cost U/M
First 2000 Crates $23,209.64 Tot
Crates Over 2000 (per crate) $10.35 EA
First 2000 Monitors $23,209.64 Tot
Monitors Over 2000 (per monitor) $10.15 EA
File Cabinets $18.73 EA
Safes $507.63 EA
Boxes - Specialty Items $7.59 EA
Labor Rate - Mover $20.00 HR
Labor Rate - IT Installer $20.00 HR
Labor Rate - Driver $45.00 HR
Labor Rate - Project Manager $45.00 HR
Semi-Truck Rate Hourly $0.00 HR
Box Truck Rate Hourly $0.00 HR
Pickup Truck Rate Hourly $0.00 HR
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STANDARD PURCHASING TERMS AND CONDITIONS
1.0 DEFINITION OF BUYER
1.1 The City of Fort Worth, its officers, agents, servants, authorized employees, vendors and
subvendors who act on behalf of various City departments, bodies or agencies.
2.0 DEFINITION OF SELLER
2.1 The consultant, Contractor(s), supplier, Contractor(s)or other provider of goods and/or
services, its officers, agents, servants, employees, vendors and subvendors who act on
behalf of the entity under a contract with the City of Fort Worth.
3.0 PUBLIC INFORMATION
3.1 Any information submitted to the City of Fort Worth (the “City”) may be requested by a
member of the public under the Texas Public Information Act. See TEX. GOV’T CODE
ANN. §§ 552.002, 552.128(c) (West Supp. 2006). If the City receives a request for a
Seller’s proprietary information, the Seller listed in the request will be notified and given
an opportunity to make arguments to the Texas Attorney General’s Office (the “AG”)
regarding reasons the Seller believes that its information may not lawfully be released. If
Seller does not make arguments or the AG rejects the arguments Seller makes, Seller’s
information will be released without penalty to the City.
4.0 PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS
4.1 No officer or employee of Buyer shall have a financial interest, direct or indirect, in any
contract with Buyer or be financially interested, directly or indirectly, in the sale to Buyer
of any land, materials, supplies or services, except on behalf of Buyer as an officer or
employee. Any willful violation of this section shall constitute malfeasance in office, and
any officer or employee found guilty thereof shall thereby forfeit his office or position. Any
violation of this section with the knowledge, expressed or implied, of the person or
corporation contracting with the City Council shall render the contract invalid by the City
Manager or the City Council. (Chapter XXVII, Section 16, City of Fort Worth Charter)
5.0 ORDERS
5.1 No employees of the Buyer or its officers, agents, servants, vendors or subvendors who
act on behalf of various City departments, bodies or agencies are authorized to place
orders for goods and/or services without providing approved contract numbers, purchase
order numbers, or release numbers issued by the Buyer. The only exceptions are
Purchasing Card orders and emergencies pursuant to Texas Local Government Code
Section 252.022(a)(1), (2), or (3). In the case of emergencies, the Buyer’s Purchasing
Division will place such orders.
5.2 Acceptance of an order and delivery on the part of the Seller without an approved
contract number, purchase order number, or release number issued by the Buyer may
result in rejection of delivery, return of goods at the Seller’s cost and/or non-payment.
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6.0 SELLER TO PACKAGE GOODS
6.1 Seller will package goods in accordance with good commercial practice. Each shipping
container, shall be clearly and permanently marked as follows: (a) Seller's name and
address: (b) Consignee's name, address and purchase order or purchase change order
number; (c) Container number and total number of containers, e.g., box 1 of 4 boxes; and
(d) Number of the container bearing the packing slip. Seller shall bear the cost of
packaging unless otherwise provided. Goods shall be suitably packed to secure lowest
transportation costs and to conform to requirements of common carriers and any
applicable specifications. Buyer's count or weight shall be final and conclusive on
shipments not accompanied by packing lists.
7.0 SHIPMENT UNDER RESERVATION PROHIBITED
7.1 Seller is not authorized to ship the goods under reservation, and no tender of a bill of
lading will operate as a tender of goods.
8.0 TITLE AND RISK OF LOSS
8.1 The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives
and takes possession of the goods at the point or points of delivery after inspection and
acceptance of the goods.
9.0 DELIVERY TERMS AND TRANSPORTATION CHARGES
9.1 Freight terms shall be F.O.B. Destination, Freight Prepaid and Allowed, unless delivery
terms are specified otherwise in Seller's proposals. Buyer agrees to reimburse Seller for
transportation costs in the amount specified in Seller's proposals or actual costs,
whichever is lower, if the quoted delivery terms do not include transportation costs;
provided, Buyer shall have the right to designate what method of transportation shall be
used to ship the goods.
10.0 PLACE OF DELIVERY
10.1 The place of delivery shall be set forth in the "Ship to" block of the purchase order,
purchase change order, or release order.
11.0 RIGHT OF INSPECTION
11.1 Buyer shall have the right to inspect the goods upon delivery before accepting them.
Seller shall be responsible for all charges for the return to Seller of any goods rejected as
being nonconforming under the specifications.
12.0 INVOICES
12.1 Seller shall submit separate invoices in duplicate, on each purchase order or purchase
change order after each delivery. Invoices shall indicate the purchase order or purchase
change order number. Invoices shall be itemized and transportation charges, if any, shall
be listed separately. A copy of the bill of lading and the freight waybill, when applicable,
should be attached to the invoice. Seller shall mail or deliver invoices to Buyer’s
Department and address as set forth in the block of the purchase order, purchase change
order or release order entitled "Ship to." Payment shall not be made until the above
instruments have been submitted after delivery and acceptance of the goods and/or
services.
12.2 Seller shall not include Federal Excise, State or City Sales Tax in its invoices. The Buyer
shall furnish a tax exemption certificate upon Seller’s request.
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13.0 PRICE WARRANTY
13.1 The price to be paid by Buyer shall be that contained in Seller's proposals which Seller
warrants to be no higher than Seller's current prices on orders by others for products and
services of the kind and specification covered by this agreement for similar quantities
under like conditions and methods of purchase. In the event Seller breaches this
warranty, the prices of the items shall be reduced to the prices contained in Seller’s
proposals, or in the alternative upon Buyer's option, Buyer shall have the right to cancel
this contract without any liability to Seller for breach or for Seller's actual expense. Such
remedies are in addition to and not in lieu of any other remedies which Buyer may have
in law or equity.
13.2 Seller warrants that no person or selling agency has been employed or retained to solicit
or secure this contract upon an agreement or understanding for commission, percentage,
brokerage or contingent fee, excepting employees of an established commercial or
selling agency that is maintained by Seller for the purpose of securing business. For
breach or violation of this warranty, Buyer shall have the right, in addition to any other
right or rights arising pursuant to said purchase(s), to cancel this contract without liability
and to deduct from the contract price such commission percentage, brokerage or
contingent fee, or otherwise to recover the full amount thereof.
14.0 PRODUCT WARRANTY
14.1 Seller shall not limit or exclude any express or implied warranties and any attempt to do
so shall render this contract voidable at the option of Buyer. Seller warrants that the
goods furnished will conform to Buyer's specifications, drawings and descriptions listed in
the proposal invitation, and the sample(s) furnished by Seller, if any. In the event of a
conflict between Buyer's specifications, drawings, and descriptions, Buyer’s specifications
shall govern.
15.0 SAFETY WARRANTY
15.1 Seller warrants that the product sold to Buyer shall conform to the standards promulgated
by the U.S. Department of Labor under the Occupational Safety and Health Act (OSHA)
of 1970, as amended. In the event the product does not conform to OSHA standards,
Buyer may return the product for correction or replacement at Seller's expense. In the
event Seller fails to make appropriate correction within a reasonable time, any correction
made by Buyer will be at Seller's expense. Where no correction is or can be made, Seller
shall refund all monies received for such goods within thirty (30) days after request is
made by Buyer in writing and received by Seller. Notice is considered to have been
received upon hand delivery, or otherwise in accordance with Section 29.0 of these terms
and conditions. Failure to make such refund shall constitute breach and cause this
contract to terminate immediately.
16.0 SOFTWARE LICENSE TO SELLER
16.1 If this purchase is for the license of software products and/or services, and unless
otherwise agreed, Seller hereby grants to Buyer, a perpetual, irrevocable, non-exclusive,
nontransferable, royalty free license to use the software. This software is “proprietary” to
Seller, and is licensed and provided to the Buyer for its sole use for purposes under this
Agreement and any attached work orders or invoices. The City may not use or share this
software without permission of the Seller; however Buyer may make copies of the
software expressly for backup purposes.
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17.0 WARRANTY AGAINST INFRINGEMENT OF INTELLECTUAL PROPERTY
17.1 The SELLER warrants that all Deliverables, or any part thereof, furnished hereunder,
including but not limited to: programs, documentation, software, analyses, applications,
methods, ways, and processes (in this Section each individually referred to as a
“Deliverable” and collectively as the “Deliverables,”) do not infringe upon or violate any
patent, copyrights, trademarks, service marks, trade secrets, or any intellectual property
rights or other third party proprietary rights, in the performance of services under this
Agreement.
17.2 SELLER shall be liable and responsible for any and all claims made against the City for
infringement of any patent, copyright, trademark, service mark, trade secret, or other
intellectual property rights by the use of or supplying of any Deliverable(s) in the course
of performance or completion of, or in any way connected with providing the services, or
the City’s continued use of the Deliverable(s) hereunder.
17.3 SELLER agrees to indemnify, defend, settle, or pay, at its own cost and expense,
including the payment of attorney’s fees, any claim or action against the City for
infringement of any patent, copyright, trade mark, service mark, trade secret, or other
intellectual property right arising from City's use of the Deliverable(s), or any part thereof,
in accordance with this Agreement, it being understood that this agreement to indemnify,
defend, settle or pay shall not apply if the City modifies or misuses the Deliverable(s). So
long as SELLER bears the cost and expense of payment for claims or actions against the
City pursuant to this section 8, SELLER shall have the right to conduct the defense of any
such claim or action and all negotiations for its settlement or compromise and to settle or
compromise any such claim; however, City shall have the right to fully participate in any
and all such settlement, negotiations, or lawsuit as necessary to protect the City’s
interest, and City agrees to cooperate with SELLER in doing so. In the event City, for
whatever reason, assumes the responsibility for payment of costs and expenses for any
claim or action brought against the City for infringement arising under this Agreement, the
City shall have the sole right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such
claim; however, SELLER shall fully participate and cooperate with the City in defense of
such claim or action. City agrees to give SELLER timely written notice of any such claim
or action, with copies of all papers City may receive relating thereto. Notwithstanding the
foregoing, the City’s assumption of payment of costs or expenses shall not eliminate
SELLER’s duty to indemnify the City under this Agreement. If the Deliverable(s), or any
part thereof, is held to infringe and the use thereof is enjoined or restrained or, if as a
result of a settlement or compromise, such use is materially adversely restricted,
SELLER shall, at its own expense and as City's sole remedy, either: (a) procure for City
the right to continue to use the Deliverable(s); or (b) modify the Deliverable(s) to make
them/it non-infringing, provided that such modification does not materially
adversely affect City's authorized use of the Deliverable(s); or (c) replace the
Deliverable(s) with equally suitable, compatible, and functionally equivalent non-infringing
Deliverable(s) at no additional charge to City; or (d) if none of the foregoing alternatives is
reasonably available to SELLER, terminate this Agreement, and refund all amounts paid
to SELLER by the City, subsequent to which termination City may seek any and all
remedies available to City under law.
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18.0 OWNERSHIP OF WORK PRODUCT
18.1 Seller agrees that any and all analyses, evaluations, reports, memoranda, letters, ideas,
processes, methods, programs, and manuals that were developed, prepared, conceived,
made or suggested by the Seller for the City pursuant to a Work Order, including all such
developments as are originated or conceived during the term of the Contract and that
are completed or reduced to writing thereafter (the “Work Product”) and Seller
acknowledges that such Work Product may be considered “work(s) made for hire” and
will be and remain the exclusive property of the City. To the extent that the Work Product,
under applicable law, may not be considered work(s) made for hire, Seller hereby agrees
that this Agreement effectively transfers, grants, conveys, and assigns exclusively to
Buyer, all rights, title and ownership interests, including copyright, which Seller may have
in any Work Product or any tangible media embodying such Work Product, without the
necessity of any further consideration, and Buyer shall be entitled to obtain and hold in its
own name, all Intellectual Property rights in and to the Work Product. Seller for itself and
on behalf of its vendors hereby waives any property interest in such Work Product.
19.0 NETWORK ACCESS
19.1 The City owns and operates a computing environment and network (collectively the
"Network"). If Seller requires access, whether onsite or remote, to the City’s network to
provide services hereunder, and the Seller is required to utilize the Internet, Intranet,
email, City database, or other network application, Seller shall separately execute the
City’s Network Access Agreement prior to providing such services. A copy of the City’s
standard Network Access Agreement can be provided upon request.
20.0 CANCELLATION
20.1 Buyer shall have the right to cancel this contract immediately for default on all or any part
of the undelivered portion of this order if Seller breaches any of the terms hereof,
including warranties of Seller. Such right of cancellation is in addition to and not in lieu of
any other remedies, which Buyer may have in law or equity.
21.0 TERMINATION
21.1 The performance of work or purchase of goods under this order may be terminated in
whole or in part by Buyer, with or without cause, at any time upon the delivery to Seller of
a written "Notice of Termination" specifying the extent to which performance of work or
the goods to be purchased under the order is terminated and the date upon which such
termination becomes effective. Such right of termination is in addition to and not in lieu of
any other termination rights of Buyer as set forth herein.
22.0 ASSIGNMENT / DELEGATION
22.1 No interest, obligation or right of Seller, including the right to receive payment, under this
contract shall be assigned or delegated to another entity without the express written
consent of Buyer. Any attempted assignment or delegation of Seller shall be wholly void
and totally ineffective for all purposes unless made in conformity with this paragraph.
Prior to Buyer giving its consent, Seller agrees that Seller shall provide, at no additional
cost to Buyer, all documents, as determined by Buyer, that are reasonable and
necessary to verify Seller’s legal status and transfer of rights, interests, or obligations to
another entity. The documents that may be requested include, but are not limited to,
Articles of Incorporation and related amendments, Certificate of Merger, IRS Form W-9 to
verify tax identification number, etc. Buyer reserves the right to withhold all payments to
any entity other than Seller, if Seller is not in compliance with this provision. If Seller fails
to provide necessary information in accordance with this section, Buyer shall not be liable
for any penalties, fees or interest resulting therefrom.
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23.0 WAIVER
23.1 No claim or right arising out of a breach of this contract can be discharged in whole or in
part by a waiver or renunciation of the claim or right unless the waiver or renunciation is
supported by consideration in writing and is signed by the aggrieved party.
24.0 MODIFICATIONS
24.1 This contract can be modified or rescinded only by a written agreement signed by both
parties.
25.0 THE AGREEMENT
25.1 In the absence of an otherwise negotiated contract, or unless stated otherwise, the
Agreement between Buyer and Seller shall consist of these Standard Terms and
Conditions together with any applicable proposal documents published by the Buyer and
Seller’s Response to such proposal (the “contract documents”). This Agreement is
intended by the parties as a final expression of their agreement and is intended also as a
complete and exclusive statement of the terms of their agreement. No course of prior
dealings between the parties and no usage of trade shall be relevant to supplement or
explain any term used in this Agreement. Acceptance of or acquiescence in a course of
performance under this Agreement shall not be relevant to determine the meaning of this
Agreement even though the accepting or acquiescing party has knowledge of the
performance and opportunity for objection. Whenever a term defined by the Uniform
Commercial Code (UCC) is used in this Agreement, the definition contained in the UCC
shall control. In the event of a conflict between the contract documents, the order of
precedence shall be these Standard Terms and Conditions, the Buyer’s published
proposal documents and the Seller’s response. If Buyer and Seller have otherwise
negotiated a contract, this Agreement shall not apply.
26.0 APPLICABLE LAW / VENUE
26.1 This agreement shall be governed by the Uniform Commercial Code wherever the term
"Uniform Commercial Code" or “UCC” is used. It shall be construed as meaning the
Uniform Commercial Code as adopted and amended in the State of Texas. Both parties
agree that venue for any litigation arising from this contract shall be in Fort Worth, Tarrant
County, Texas. This contract shall be governed, construed and enforced under the laws
of the State of Texas.
27.0 INDEPENDENT CONTRACTOR(S)
27.1 Seller shall operate hereunder as an independent Contractor(s) and not as an officer,
agent, servant or employee of Buyer. Seller shall have exclusive control of, and the
exclusive right to control, the details of its operations hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its
officers, agents, employees, vendors and sub- vendors. The doctrine of respondeat
superior shall not apply as between Buyer and Seller, its officers, agents, employees,
vendors and subvendors. Nothing herein shall be construed as creating a partnership or
joint enterprise between Buyer and Seller, its officers, agents, employees, vendors and
subvendors.
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28.0 LIABILITY AND INDEMNIFICATION.
28.1 LIABILITY - SELLER SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER
REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF SELLER, ITS
OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
28.2 INDEMNIFICATION - SELLER HEREBY COVENANTS AND AGREES TO INDEMNIFY,
HOLD HARMLESS AND DEFEND THE CITY (ALSO REFERRED TO AS BUYER), ITS
OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY
AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL
OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING
ALLEGED DAMAGE OR LOSS TO SELLER'S BUSINESS, AND ANY RESULTING
LOST PROFITS) PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL
PERSONS, AND DAMAGES FOR CLAIMS OF INTELLECTUAL PROPERTY
INFRINGEMENT, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT,
TO THE EXTENT CAUSED BY THE ACTS OR OMISSIONS OF SELLER, ITS
OFFICERS, AGENTS, SUBCONTRACTOR(S)S, SERVANTS OR EMPLOYEES.
29.0 SEVERABILITY
29.1 In case any one or more of the provisions contained in this agreement shall for any
reason, be held to be invalid, illegal or unenforceable in any respect, such invalidity,
illegality or unenforceability shall not affect any other provision of this agreement, which
agreement shall be construed as if such invalid, illegal or unenforceable provision had
never been contained herein.
30.0 FISCAL FUNDING LIMITATION
30.1 In the event no funds or insufficient funds are appropriated and budgeted in any fiscal
period for payments due under this contract, then Buyer will immediately notify Seller of
such occurrence and this contract shall be terminated on the last day of the fiscal period
for which funds have been appropriated without penalty or expense to Buyer of any kind
whatsoever, except to the portions of annual payments herein agreed upon for which
funds shall have been appropriated and budgeted or are otherwise available.
31.0 NOTICES TO PARTIES
31.1 Notices addressed to Buyer pursuant to the provisions hereof shall be conclusively
determined to have been delivered three (3) business days following the day such notice
is deposited in the United States mail, in a sealed envelope with sufficient postage
attached, addressed to Sr. Purchasing Manager, City of Fort Worth, Purchasing Division,
200 Texas Street, Fort Worth, Texas 76102. Notices to Seller shall be conclusively
determined to have been delivered three (3) business days following the day such notice
is deposited in the United States mail, in a sealed envelope with sufficient postage
attached, addressed to the address given by Seller in its response to Buyer's invitation to
proposals. Or if sent via express courier or hand delivery, notice is considered received
upon delivery.
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32.0 NON-DISCRIMINATION
32.1 This contract is made and entered into with reference specifically to Chapter 17, Article
III, Division 3 ("Employment Practices"), of the City Code of the City of Fort Worth (1986),
as amended, and Seller hereby covenants and agrees that Seller, its employees, officers,
agents, vendors or subvendors, have fully complied with all provisions of same and that
no employee, participant, applicant, Contractor(s)or subContractor(s)has been
discriminated against according to the terms of such Ordinance by Seller, its employees,
officers, agents, Contractor(s)or subvendors herein.
33.0 IMMIGRATION NATIONALITY ACT
33.1 City actively supports the Immigration & Nationality Act (INA) which includes provisions
addressing employment eligibility, employment verification, and nondiscrimination.
Vendor shall verify the identity and employment eligibility of all employees who perform
work under this Agreement. Vendor shall complete the Employment Eligibility Verification
Form (I-9), maintain photocopies of all supporting employment eligibility and identity
documentation for all employees, and upon request, provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work
under this Agreement. Vendor shall establish appropriate procedures and controls so that
no services will be performed by any employee who is not legally eligible to perform such
services. Vendor shall provide City with a certification letter that it has complied with the
verification requirements required by this Agreement. Vendor shall indemnify City from
any penalties or liabilities due to violations of this provision. City shall have the right to
immediately terminate this Agreement for violations of this provision by Vendor.
34.0 HEALTH, SAFETY, AND ENVIRONMENTAL REQUIREMENTS
34.1 Services, products, materials, and supplies provided by the Seller must meet or exceed
all applicable health, safety, and the environmental laws, requirements, and standards. In
addition, Seller agrees to obtain and pay, at its own expense, for all licenses, permits,
certificates, and inspections necessary to provide the products or to perform the services
hereunder. Seller shall indemnify Buyer from any penalties or liabilities due to violations
of this provision. Buyer shall have the right to immediately terminate this Agreement for
violations of this provision by Seller.
35.0 RIGHT TO AUDIT
35.1 Seller agrees that the Buyer, or Buyer’s authorized representative, shall, until the
expiration of three (3) years after final payment under this contract, and at no additional
cost to Buyer, have access to and the right to examine and copy any directly pertinent
books, computer disks, digital files, documents, papers and records of the Seller involving
transactions relating to this contract, including any and all records maintained pursuant to
Section 31 of this Agreement. Seller agrees that the Buyer shall have access, during
normal working hours, to all necessary Seller facilities, and shall be provided adequate
and appropriate workspace, in order to conduct audits in compliance with the provisions
of this section. Buyer shall pay Seller for reasonable costs of any copying in accordance
with the standards set forth in the Texas Administrative Code. The Buyer shall give Seller
reasonable advance written notice of intended audits, but no less than ten (10) business
days.
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36.0 DISABILITY
36.1 In accordance with the provisions of the Americans With Disabilities Act of 1990 (ADA),
Seller warrants that it and any and all of its subvendors will not unlawfully discriminate on
the basis of disability in the provision of services to general public, nor in the availability,
terms and/or conditions of employment for applicants for employment with, or employees
of Seller or any of its subvendors. Seller warrants it will fully comply with ADA's provisions
and any other applicable federal, state and local laws concerning disability and will
defend, indemnify and hold Buyer harmless against any claims or allegations asserted by
third parties or subvendors against Buyer arising out of Seller's and/or its subvendor's
alleged failure to comply with the above-referenced laws concerning disability
discrimination in the performance of this agreement.
37.0 DISPUTE RESOLUTION
37.1 If either Buyer or Seller has a claim, dispute, or other matter in question for breach of
duty, obligations, services rendered or any warranty that arises under this Agreement, the
parties shall first attempt to resolve the matter through this dispute resolution process.
The disputing party shall notify the other party in writing as soon as practicable after
discovering the claim, dispute, or breach. The notice shall state the nature of the dispute
and list the party’s specific reasons for such dispute. Within ten (10) business days of
receipt of the notice, both parties shall make a good faith effort, either through email,
mail, phone conference, in person meetings, or other reasonable means to resolve any
claim, dispute, breach or other matter in question that may arise out of, or in connection
with this Agreement. If the parties fail to resolve the dispute within sixty (60) days of the
date of receipt of the notice of the dispute, then the parties may submit the matter to non-
binding mediation upon written consent of authorized representatives of both parties in
accordance with the Industry Arbitration Rules of the American Arbitration Association or
other applicable rules governing mediation then in effect. If the parties cannot resolve the
dispute through mediation, then either party shall have the right to exercise any and all
remedies available under law regarding the dispute.
38.0 PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT ISRAEL
38.1 Seller acknowledges that in accordance with Chapter 2270 of the Texas Government
Code, the City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1)
does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The
terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in
Section 808.001 of the Texas Government Code. By signing this contract, Seller
certifies that Seller’s signature provides written verification to the City that Seller:
(1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract.
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Tarrant County Special Terms and Conditions
1. CRIMINAL BACKGROUND CHECK:
A. If this contract requires that Vendor personnel access Tarrant County Data (either on-
site or remotely) or access secure areas of Tarrant County Facilities, then Vendor
personnel may be required to undergo a fingerprint-based Criminal Justice Information
Services (CJIS) Background Check, a Human Resources Criminal Background Check,
or a Sheriff’s Criminal Background Check. Criminal Background Checks will be paid
for by Tarrant County.
1. The Vendor must provide information, including, but not limited to, employee name,
date of birth, a clear copy of employee’s driver’s license, and a copy of employee’s
social security card for each individual required to pass a Criminal Background
Check.
2. Award of a contract could be affected by the Vendor’s refusal to agree to these
terms.
3. Failure of the Vendor to supply personnel who pass a Criminal Background Check
could affect the award of the contract or could result in the termination of the
contract.
4. The Criminal Background Check applies to the individual and not the Company.
5. Passing status must be maintained by Vendor personnel for duration of the contract.
2. INFORMATION TECHNOLOGY HOSTED OR CLOUD SOLUTION:
A. The following is only applicable when Vendor is providing Information Technology
hosted or cloud solution:
1. Confidentiality, Integrity, Availability (CIA)
Vendor shall protect the Confidentiality, Integrity, and Availability (CIA) of all
Tarrant County Data ensuring extra levels of security. All Tarrant County
information must remain private and permit redaction of protected information
before publication. Audit trails cannot be altered.
2. Breach Notification
Vendor agrees that upon discovery of unauthorized access to Tarrant County
Data, Vendor shall notify Tarrant County both orally and in writing. In no event
shall the notification be made more than forty-eight (48) hours after Vendor knows
or reasonably suspect unauthorized access has or may have occurred. In the
event of a suspected unauthorized Access, Vendor agrees to reasonably
coordinate with Tarrant County to investigate the occurrence.
3. Data
All Tarrant County data will remain in the 48 contiguous United States at all times.
4. Right to Audit
Tarrant County reserves the right to audit vendor data centers which house Tarrant
County Data or receive SSAE 16 SOC Type II audits from a reputable security
advisory service firm (e.g. EY, Deloitte, KPMG, PWC, Coalfire, etc.).
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TARRANT COUNTY
HISTORICALLY UNDERUTILIZED
BUSINESSES (HUB) POLICY
I. POLICY STATEMENT
The Tarrant County Commissioners Court, being the policy development and
budgetary control unit of county government, will strive to ensure that all businesses,
regardless of size, economic, social or ethnic status have an equal opportunity to
participate in the County’s procurement processes. The County is committed to
promote full and equal business opportunity for all businesses to supply the goods
and services needed to support the mission and operations of county government,
and seeks to encourage the use of certified historically underutilized businesses
(HUBs) through the use of race, ethnic and gender neutral means. It is the policy of
Tarrant County to involve certified HUBs to the greatest extent feasible in the
County’s procurement of goods, equipment, services and construction projects while
maintaining competition and quality of work standards. The County affirms the good
faith efforts of firms who recognize and practice similar business standards.
II. DEFINITIONS
Historically underutilized businesses (HUBs), also known as a disadvantaged
business enterprise (DBE), are generally business enterprises at least 51% of which
is owned and the management and daily business operations are controlled by one
or more persons who is/are socially and economically disadvantaged because of his
or her identification as a member of certain groups, including women, Black
Americans, Mexican Americans and other Americans of Hispanic origin, Asian
Americans and American Indians.
Certified HUBs includes business enterprises that meet the definition of a HUB and
who meet the certification requirements of certification agencies recognized by
Tarrant County.
Businesses include firms, corporations, sole proprietorships, vendors, suppliers,
contractors, subcontractors, professionals and other similar references when
referring to a business that provides goods and/or services regardless of the
commodity category.
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Statutory bid limit refers to the Texas Local Government Code provision that requires
competitive bidding for many items valued at greater than $50,000.
III. POLICY GUIDELINES
A. Tarrant County, its contractors, their subcontractors and suppliers, as well as
all vendors of goods, equipment and services, shall not discriminate on the
basis of race, color, creed, gender, age, religion, national origin, citizenship,
mental or physical disability, veteran’s status or political affiliation in the award
and/or performance of contracts. All entities doing business or anticipating
doing business with the County shall support, encourage and implement
affirmative steps toward a common goal of establishing equal opportunity for
all citizens and businesses of the county.
B. Tarrant County will use and recognize the State of Texas certification process
in conjunction with the implementation of this policy. The County does
recognize other agencies’ certifications. Tarrant County reserves the right to
review the certification status of any vendor applying to do business with the
County. This review will be accomplished to determine the validity and
authenticity of the vendor’s certification as a HUB.
C. The Commissioners Court may establish HUB target goals. Through a
systematic approach of soliciting quotes, bids and proposals from certified
HUBs and in compliance with applicable state and federal law this policy will
strive to meet those goals.
1. Target goals should consider:
the availability of HUB firms within the specific category of goods or
services to be procured; and
the diversity of the county’s population.
2. The goals should be reviewed and amended periodically.
3. The program may apply to all County procurements including
construction and professional services.
4. Particular attention will be given to HUB participation on purchases in
excess of the statutory bid limit.
5. The Commissioners Court herein establishes a 20% good faith target
goal for Tarrant County.
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D. Tarrant County will actively seek and encourage HUBs to participate in all
facets of the procurement process by:
1. Continuing to increase and monitor a database of certified HUB
vendors, professionals and contractors. The database will be
expanded to include products, areas of expertise and capabilities of
each HUB firm.
2. Continuing to seek new communication links with HUB vendors,
professionals and contactors to involve them in the procurement
process.
3. Continuing to advertise bids on the County’s website and in
newspapers including newspapers that target socially and economically
disadvantaged communities.
4. Continuing to provide bid notifications to minority Chambers of
Commerce.
E. As prescribed by law, the purchase of one or more items costing in excess of
the statutory bid limit must comply with the competitive bid process. Where
possible, those bids will be structured to include and encourage the
participation of HUB firms in the procurement process by:
1. Division of proposed requisitions into reasonable lots in keeping with
industry standards and competitive bid requirements.
2. Where feasible, assessment of bond and insurance requirements and
the designing of such requirements to reasonably permit more than one
business to perform the work.
3. Specification of reasonable, realistic delivery schedules consistent with
the County’s actual requirements.
4. Specifications, terms and conditions reflecting the County’s actual
requirements are clearly stated, and do not impose unreasonable or
unnecessary contract requirements.
F. A HUB Policy statement shall be included in all specifications. The County will
consider the bidder’s responsiveness to the HUB Policy in the evaluation of
bids and proposals. Failure to demonstrate a good faith effort to comply with
the County’s HUB policy may result in a bid or proposal being considered non-
responsive to specifications.
G. The Tarrant County Purchasing Department will actively seek the participation
of HUB firms in the quotation process for purchases under the statutory bid
limit. HUB firms will be identified on the computerized database and linked to
the commodities they represent. Buyers will be encouraged to use available
internal and external databases of certified HUB firms.
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H. Nothing in this policy shall be construed to require the County to award a
contract other than to the lowest responsive bidder meeting specifications as
required by law. This policy is narrowly tailored in accordance with applicable
law.
IV. ADMINISTRATIVE GUIDELINES
A. The Tarrant County Purchasing Department shall serve as the County’s HUB
Office with responsibility for the implementation, monitoring and general
operations of the HUB policy. The Purchasing Agent shall serve as the County
HUB Officer.
1. The HUB Officer will establish procedures to implement this policy
across the full spectrum of the procurement process. The County HUB
Office will periodically review with department head and elected officials
regarding procurement opportunities.
2. Managing the policy and training buyers and other County personnel in
order to meet County goals will be the responsibility of the HUB Office.
3. The HUB Office will cooperate with other local government entities to
increase HUB participation throughout the county and region. The HUB
Office is encouraged to participate in educational and other outreach
programs to assist HUB firms.
4. The HUB Officer will receive and review complaints and
recommendations regarding the implementation of the HUB Policy and
the good faith efforts of bidders. Further, the HUB Office will audit for
compliance to the HUB Policy on eligible projects after award, during
the performance of the contract and after completion, while also making
any recommendations to Commissioners Court regarding any
irregularities or misrepresentation of facts as they relate to compliance
with the policy. The HUB Office will review documentation submitted
by HUB firms in compliance with this policy.
5. An annual report along with recommendations shall be provided to the
Commissioners Court and Purchasing Board. The annual report will
provide statistical data and efforts reflected in the number of purchase
orders, value of goods and services purchased, percentages to HUB
firms, and outreach and marketing efforts. Other statistics may be
required or requested by the Commissioners Court or Purchasing
Board.
510 Historically Underutilized Businesses Policy
Adopted: Court Order 64788 (December 17, 1990)
Amended: Court Order 69958 (December 7, 1993)
Amended: Court Order 99651 (December 28, 2006)
Amended: Court Order 127875 (June 19, 2018)
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FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY
Disadvantaged Business Enterprises (DBE) are encouraged to participate in Tarrant
County's bid process. The Purchasing Department will provide additional clarification of
specifications, assistance with Price Forms, and further explanation of bidding procedures to
those DBEs who request it.
Representatives from DBE companies should identify themselves as such and submit a copy of
the Certification.
Tarrant County recognizes the certifications of both the State of Texas General Services
Commission HUB Program and the North Central Texas Regional Certification Agency. All
companies seeking information concerning DBE certification are urged to contact.
Texas Procurement and Support Services North Central Texas
Statewide HUB Program Regional Certification Agency
1711 Jacinto Blvd. 624 Six Flags Drive, Suite 100
PO Box 13047 OR Arlington, Texas 76011
Austin, Texas 78711-3047 (817) 640-0606
(512) 463-5872
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Tarrant County General Terms and Conditions
1. No oral explanation or instructions will be given by Tarrant County officials or employees in regard to the
meaning of the specifications before the award of the contract unless authorized by the Tarrant County
Purchasing Agent or their designee.
2. Tarrant County is exempt from Federal Excise and State Sales Tax and these taxes must not be included
in this proposal. Tarrant County is not exempt from Surplus Lines Tax or Texas Stamping Tax.
3. All documents relating to the solicitation (IFB, RFP, RFQ, etc..), including but not limited to, the solicitation
document, questions and responses, addenda and special notices will be posted under the
solicitation number in Tarrant County’s eProcurement system. It is the Bidder’s or Respondent’s sole
responsibility to review this site and retrieve all related documents up to the solicitation due date.
4. All solicitations shall specify terms and conditions of payment, which will be considered as part of, but not
control, the award of bid. County review, inspection, and processing procedures ordinarily require thirty
(30) days after receipt of invoice, materials, or service. Bids or responses which call for payment before
thirty (30) days from receipt of invoice, or cash discounts given on such payment, will be considered only
if, in the opinion of the Tarrant County Purchasing Agent, the review, inspection, and processing procedures
can be completed as specified.
5. Invoices must be sent directly to the Tarrant County Auditor’s Office. Physical invoices must be sent to:
TARRANT COUNTY AUDITORS OFFICE
ATTN ACCOUNTS PAYABLE
100 E WEATHERFORD ROOM 506
FT WORTH TX 76196
Emailed invoices must be sent to sap-invoices@tarrantcounty.com.
6. In accordance with the Prompt Payment Act, it is the intention of Tarrant County to make payment on
completed orders within thirty (30) days after receipt of invoice or items; whichever is later, unless unusual
circumstances arise. Invoices must be fully documented as to labor, materials, and equipment provided
and must reference the Tarrant County purchase order number in order to be processed. No payments
shall be made on invoices not listing a purchase order number.
7. Continuing specification-related vendor non-performance will be a basis for the termination of the contract
by Tarrant County. Tarrant County will not pay for work, equipment, or supplies which are unsatisfactory.
The Vendor may be given an opportunity to correct the deficiencies before termination. This, however,
does not negate the basis for termination for non-performance.
8. The contract may be terminated by either party upon written thirty (30) day notice prior to cancellation.
9. Bids or proposals will be considered non-responsive if they show any omissions, alteration of form,
additions or conditions not called for, or inconsistencies of any kind. However, Tarrant County reserves the
right to waive any inconsistencies and to make an award in the best interest of Tarrant County. Bids or
responses may be rejected, among other reasons, for inconsistencies or unbalanced value of any items.
10. Bids or proposals may be disqualified for any of the following specific reasons:
a. Reason for believing collusion exists among the Bidders or Respondents.
b. Reasonable grounds for believing that any Bidder or Respondent is interested in more than one (1)
Bid or Response for the work contemplated.
c. Bidder or Respondent being interested in any litigation against Tarrant County.
d. Bidder or Respondent being in arrears on any existing contract or having defaulted on a previous
contract.
e. Lack of competency as revealed, including, but not limited to, a financial statement, experience,
equipment, and questionnaire responses.
f. Uncompleted work, which in the judgment of Tarrant County, will prevent or hinder the prompt
completion of additional work, if awarded.
g. Bidders or Respondents shall not owe delinquent property tax in Tarrant County.
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h. Limited competition.
11. Any material that is to be considered confidential must be clearly marked as such and shall be treated as
confidential to the extent allowable under Texas Government Code Section 552. Notice will be sent to you
pursuant to this section if Tarrant County receive an open records request to inspect your bid. This notice
will allow you to assert any objections to the release of confidential information in response to an open
records request. It is your responsibility to assert any objections to the release of your bid in response to
an open records request. Tarrant County cannot argue on your behalf that the information contained in
your bid is exempt from public release. Pricing information is not considered confidential and if marked as
such, will result in rejection of your bid.
12. Due care and diligence have been used in the preparation of this information, and it is believed to be
substantially correct. However, the responsibility for determining the full extent of the exposure and the
verification of all information presented herein shall rest solely with the Bidder or Respondent. Tarrant
County and its representatives will not be responsible for any errors or omissions in these specifications,
nor for the failure on the part of the Bidder or Respondent to determine the full extent of the exposures.
13. Vendor may not assign their rights and duties under an award without the written consent of the Tarrant
County Purchasing Agent. Such consent shall not relieve the assignor of liability in the event of default by
the assignee.
14. VENDOR SHALL DEFEND, INDEMNIFY AND HOLD HARMLESS THE COUNTY AND ITS OFFICIALS,
AGENTS, EMPLOYEES, REPRESENTATIVES, ASSIGNEES, AND/OR DESIGNEES FROM ANY AND
ALL LIABILITY, ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, ATTORNEYS’
FEES, AND EXPENSES ARISING OUT OF OR RESULTING FROM ANY ACTS OR OMISSIONS OF
VENDOR OR ITS AGENTS, EMPLOYEES, SUBCONTRACTORS, ORDER FULFILLERS, OR
SUPPLIERS OF SUBCONTRACTORS IN THE EXECUTION OR PERFORMANCE OF THIS CONTRACT
AND ANY PURCHASE ORDERS ISSUED UNDER THIS CONTRACT. THIS PARAGRAPH IS NOT
INTENDED TO AND WILL NOT BE CONSTRUED TO REQUIRE VENDOR TO INDEMNIFY OR HOLD
HARMLESS THE COUNTY FOR ANY CLAIMS OR LIABILITIES RESULTING FROM THE NEGLIGENT
ACTS OR OMISSIONS OF THE COUNTY OR ITS EMPLOYEES. For the avoidance of doubt, County shall
not indemnify Vendor or any other party under this Contract.
15. Audit Clause: The Vendor must agree that Tarrant County will, until the expiration of twelve (12) months
after final payment under this agreement, have access to and the right to examine at reasonable times any
directly pertinent books, documents, papers, and records (hard copy, as well as computer generated data)
of the Vendor involving transactions related to this solicitation. This right to audit also extends to any
obligations assigned to any subcontracts or agreements formed between the Vendor and any
subcontractors to the extent that those subcontracts or agreements relate to fulfillment of the Vendor’s
obligations to Tarrant County under this solicitation. The vendor must agree that Tarrant County will have
access during normal working hours to all necessary facilities, staff, and workspace in order to conduct
audits. Tarrant County will provide the Vendor with reasonable advance notice of intended audits. The
Vendor must provide records within ten (10) business days or a mutually agreed upon timeline.
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SPECIFICATIONS
I. GENERAL REQUIREMENTS:
A. Vendor must have a minimum of five (5) years continuous experience in
providing professional moving services for commercial businesses in a size
and scope similar to the needs of Tarrant County.
B. Vendor must own, or have access to, appropriate sized vehicles required to
perform the services under this contract.
C. Vendor will conduct moves within the same building location or from
one building location to another. Moves shall be within Tarrant County.
D. Vendor will perform moving services that shall include, but are not limited
to, the following items and services:
1. Packed boxes and crates
2. Desks, chairs, bookshelves, file and/or storage cabinets
3. Sofas, tables, picture frames
4. Audio/Visual equipment
5. Desktop printers, CPU’s, screens, mice, keyboards, scanners and
phones
6. Disassemble, relocate and re-assemble of modular furniture
7. Break-room appliances which include, but not limited to,
refrigerators, microwaves, coffee pots, water coolers, etc.
8. Safes
9. Other items routinely found in an office environment.
E. Vendor will NOT be required to disconnect or reconnect any automated
equipment, such as computers and printers.
F. Remove all moving and packing-related trash from the jobsite at the end of
each day. Tarrant County owned or leased dumpsters shall not be used by
the Vendor to dispose of these packing materials.
G. Tarrant County’s Contract Liaison and the mover’s appointed designate will
review/inspect the condition of origin prior to a move and immediately after
a move-in. These reviews will be notated and signed by both
representatives. The mover will be responsible for any new damage found
during the review, of a completed move. Complete and final acceptance
will be made in writing.
H. Vendor will provide a Full Value Protection Insurance policy on each move,
if requested by Tarrant County prior to the move. Tarrant County may
choose to accept or deny Full Value Protection. Full Value Protection will
be zero (0) dollar deductible per $1,000.00. If Full Value Protection is
denied prior to a move, minimal State licensing requirements of $.60 per
pound will apply.
I. All employees must be dressed in a clean and neat uniform which identifies
the moving company.
J. At no time will it be acceptable to move loaded vertical filing cabinets on a
mover’s back.
K. Vendor must complete attached price and questionnaire forms to be
considered for award.
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II. STAFFING DEFINITIONS:
A. Supervisors are defined as a person in-charge of moving crew. They will
work directly with Tarrant County Contract Liaison.
B. Supervisors should be experienced in commercial moving services and
designated to lead a move and/or assign tasks to other moving staff
members.
C. Supervisors are required to speak, read and write English.
D. Crews are defined as any combination of a supervisor, driver, packer and
mover.
E. Drivers are defined as staff designated to drive the moving vehicle(s).
F. Installers are defined as one who disassembles, relocates, and
re-assembles modular furniture.
G. Packers are defined as staff designated to pack and unpack furniture,
boxes, and/or equipment from one site to another.
H. Movers are defined as staff designated to move furniture, boxes, and/or
equipment form one site to another.
I. Pricing is to include, but no limited to, Project Managers, Tractors, Trailers,
Bobtails and Vans.
III. SERVICE HOURS:
A. Regular hours of operation are considered Monday through Friday from
8:00 a.m. – 5:00 p.m.
B. Overtime hours are considered Monday through Friday from
5:01 p.m. – 7:59 a.m. and weekends and holidays.
C. Billable hours shall begin at the time the moving Supervisor checks in with
Tarrant County Contract Liaison at the job site and shall end when the
Vendor leaves the job site.
D. A maximum trip charge of two (2) crew hours, per day, per crew is allowable.
This charge will NOT be part of bid evaluation.
IV. SCHEDULING:
A. Tarrant County utilizes this contract for planned moves only; typically
one to two (1-2) moves per year. Daily and small moves are handled
internally.
B. Vendor will meet with the Contract Liaison prior to each scheduled job to
determine the proper size of crew, equipment and material(s) needed for
the requested move.
C. Vendor must provide the Contract Liaison with a quote or proposal for the
move and Tarrant County will provide a purchase order to confirm the move.
No moves are allowed without a purchase order.
D. Tarrant County reserves the right to request a quote from a secondary or
alternate vendor if the price quoted seems excessive.
E. Vendor will inform the Contract Liaison of any changes in scheduling or
conflicts prior to the move.
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V. VENDOR’S MATERIAL AND EQUIPMENT REQUIREMENTS:
A. All materials and equipment, including boxes, crates, labels, computer
peripheral plastic bags, tape, furniture dollies, and book/computer carts
necessary in the course of moving Tarrant County property shall be
provided by the Vendor and shall be in proper working condition.
B. Provide appropriately sized vehicles in order to minimize the trips required
in moving services and use fully enclosed trailers/trucks for moves in
conjunction with this contract.
VI. PROPERTY PROTECTION AND DAMAGE REMEDIATION:
A. Protect all walls, floors, thresholds, elevators and other areas during moves
as necessary.
B. Pack all equipment and boxes/crates into the vehicles transporting Tarrant
County property and equipment in a way to prevent any damage during the
move.
C. Inform Contract Liaison of damages to Tarrant County property and make
immediate repairs or replacement to the satisfaction of Tarrant County, and
at no cost to Tarrant County.
VII. REQUIRED CARRIER TYPE (Per Texas Department of Motor Vehicles):
A. Bidders must be an “Active” licensed “Commercial Carrier”. A motor carrier
who operates a commercial motor vehicle having a gross weight, registered
weight or gross vehicular weight rating over 26,000 pounds, that is designed
or used for the transportation of cargo in furtherance of any commercial
enterprise. This should be evidenced by a search on the TXDMV Motor
Carrier Inquiry complete with the TxDMV Motor Carrier number and USDOT
number.
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F2023170
Annual Contract for Moving Services
Issue Date: 6/16/2023
Questions Deadline: 6/26/2023 12:00 PM (CT)
Response Deadline: 7/6/2023 02:00 PM (CT)
Contact Information
Contact: Brad Richards
Address: Purchasing
Administration
3rd
100 E Weatherford St
Suite 303
Fort Worth, TX 76196-0103
Phone: (817) 884 x1057
Fax: (817) 884 x1057
Email: bjrichards@tarrantcountytx.gov
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Event Information
Number: F2023170
Title: Annual Contract for Moving Services
Type: Invitation for Bid
Issue Date: 6/16/2023
Question Deadline: 6/26/2023 12:00 PM (CT)
Response Deadline: 7/6/2023 02:00 PM (CT)
Notes: Tarrant County is seeking bids for moving services within Tarrant County. The
services required in this bid are planned moves that are typically done one to two
times per year. Daily and small moves are handled internally.
1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract,
effective from the date of award or notice to proceed as determined by the Tarrant
Vendor, the contract may be renewed for two (2) additional twelve (12) month
periods, as further explained in Renewal Options. Prices must remain firm for the
entire contract.
2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to
renew the contract of the Vendor for two (2) additional twelve (12) month periods,
provided such option is stipulated and agreed upon by both parties. If Tarrant County
exercises the right in writing, the Vendor must update and submit any documents
required during the initial solicitation by no later than thirty (30) calendar days prior to
the commencement of the option period. Required documents must be in force for
the full period of the option. If the updated documents are not submitted by the
Vendor in complete form within the time specified, Tarrant County may rescind its
option or seek a new solicitation.
Billing Information
Contact: Accounts Payable
Address: Auditor's Office
Administration
506
100 E Weatherford St
Suite 506
Fort Worth, TX 76196-0103
Phone: (817) 884 x1205
Fax: (817) 884 x1104
Email: sap-invoices@tarrantcounty.com
Bid Attachments
F2023170 SPECIFICATIONS.pdf Download
SPECIFICATIONS
TC_General_Terms_and_Conditions053123.pdf Download
Tarrant County General Terms and Conditions (5/31/23)
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TC_Special_Terms_and_Conditions_Standard053123.pdf Download
Tarrant County Special Terms and Conditions-Standard (5/31/23)
TC_HUB_Policy053123.pdf Download
Tarrant County HUB Policy (5/31/23)
Requested Attachments
Diversity Certification
Please upload Diversity Certification, if applicable.
Verification of Insurance
(Attachment required)
Provide a Certificate of Insurance or verification that you can meet the required insurance. Certificate of Insurance
does not have to be endorsed to Tarrant County upon submission.
TxDMV List of Registered Vehicles.
(Attachment required)
Attach list of TxDMV registered vehicles.
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Bid Attributes
1 Cooperative Purchasing Confirmation
Tarrant County has the lead role in developing and encouraging Cooperative Purchasing efforts among
governmental entities that participate in its Cooperative Purchasing Program. Cooperative Purchasing can be a
great benefit to Tarrant County vendors by providing an avenue to offer materials and services to participating
entities. A current list of participating entities is included in this solicitation and an up-to-date list can be found on
the Tarrant County website:
https://www.tarrantcountytx.gov/content/dam/main/purchasing/Cooperative_Purchasing/ParticipatingEntities.pdf
If you, the Bidder, check Yes, the following will apply:
a) Governmental Entities utilizing Intergovernmental Contracts with Tarrant County will be eligible, but not obligated,
to purchase materials and services under the contract(s) awarded because of the solicitation. All purchases by
Governmental Entities other than Tarrant County will be billed directly to that Governmental Entity and paid by that
Governmental Entity will order their own material and services as needed.
b) Delivery to governmental entities located within Tarrant County will be at no charge or as otherwise provided for
in the Award Document. Delivery charges, if any, for governmental entities located outside Tarrant County shall be
negotiated between the Vendor and each governmental entity.
c) Tarrant County utilizes County Purchase Orders as its primary means of encumbering funds and pays for goods
and services utilizing Vendor invoices. In the event Governmental Entities utilizing InterGovernmental Contracts use
other payment methods, including but not limited to, purchasing cards, debit cards, check requests or other
methods which cause the Vendor to incur service, processing, or other fees, these fees are the responsibility of that
Governmental Entity, unless otherwise negotiated with the Vendor.
d) Vendor(s) awarded contract(s) resulting from bid will be responsible for providing to Tarrant County, at no
additional charge, a complete list of all governmental entities currently utilizing the contract and their annual
expenditures. This information should be provided ninety (90) days prior to the expiration of the contract, or as
otherwise requested by Tarrant County.
Should other Governmental Entities decide to participate in this contract, would you, as the Vendor, agree that all
terms, conditions, specifications, and pricing would apply?
of the bid.
Yes No
(Required: Check only one)
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2 Secondary/Alternate Award Agreement Confirmation
Secondary or Alternate Vendors serve in a backup capacity only. In the event the Primary is unable to honor the
terms and conditions of the contract, the Secondary Vendor(s) may be called. If the Secondary Vendor is unable to
honor the terms and conditions of the contract the Alternate Vendor(s) may be called. The Primary Vendor is the
first contact. Use of the Secondary or Alternate Vendor(s) must be approved, in writing, by the Tarrant County
Purchasing Agent or his designee in compliance with Texas Local Government Code 262.027(g).
1. In the event the Secondary or Alternate Vendors are called upon, they will offer the materials and services
at their awarded price(s), or better. Any attempt to increase their awarded price(s) may cause the removal of
the Vendor from the contract. Calling upon the Secondary or Alternate Vendors does not necessarily affect
the status of any awarded Vendor, including the Primary Vendor.
2. If a Secondary or Alternate Vendor represents themselves as the Primary Vendor without written
authorization from the Tarrant County Purchasing Agent, or his designee, the Secondary or Alternate Vendor
may be removed from the contract.
Would you, as the Vendor, be willing to accept a Secondary or Alternate Award based on the above?
Yes No
(Required: Check only one)
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3 Insurance Requirements
MINIMUM INSURANCE REQUIREMENTS: Vendor shall take out, pay for and maintain at all times during the
prosecution of the work under the contract, the following forms of insurance, in carriers acceptable to and approved
by Tarrant County.
2) Commercial General Liability:
3) Auto Liability:
Incident; $600,000 in storage.
a. Full Value Protection should be offered prior to each move. Tarrant County has the right to pay for Full Value
Protection per move.
b. It is required that Computers and Electronic Equipment have replacement cost coverage. It is required that
General Furnishing are covered at a minimum of .60 cents per pound.
Tarrant County reserves the right to review the insurance requirements of this section during the effective period of
the contract and to require adjustment of insurance coverage and their limits when deemed necessary and prudent
by Tarrant County based upon changes in statutory law, court decisions, or the claims history of the industry as well
as the Vendor.
Required Provisions:
Tarrant County Purchasing Agent and the Budget and Risk Management Department at 100 East Weatherford
Street, Suite 305, Fort Worth, Texas 76196 prior to work commencing.
2) All Certificates shall provide Tarrant County with an unconditional thirty (30) days written notice in case of
cancellation or any major change.
3) As to all applicable coverage, policies shall name Tarrant County and its officers, employees, and elected
representatives as an additional insured.
4) All copies of the Certificates of Insurance shall reference the project name and solicitation number for which the
insurance is being supplied.
5) Vendor agrees to waive subrogation against Tarrant County, its officers, employees, and elected representatives
for injuries, including death, property damage, or any other loss to the extent the loss, if any, is covered by the
proceeds of insurance.
6) If applicable, the Vendor is responsible for making sure any subcontractor(s) performing work under this
agreement has the required insurance coverage(s) and supplies Tarrant County with the proper documents
verifying the coverage.
I understand and agree.
(Required: Check if applicable)
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4 Diversity Classifications
Check all that apply:
HUB-Historically Underutilized Business
DBE-Disadvantaged Business Enterprise
MBE-Minority Owned Business
WBE-Woman Business Enterprise
SBE-Small Business Enterprise
LGBTBE-Certified LGBT Business Enterprise
WO-Women Owned
NAM-Native American
VO-Veteran Owned
HISP-Hispanic American
DV-Disabled Veteran
AP-Asian Pacific American
AI-Asian Indian American
AA-African American
8A-8(a) Business Development
None Apply
(Required: Check all that apply)
5 REFERENCES
6 ____________________Reference 1___________________
7 Government/Company Name
(Required: Maximum 100 characters allowed)
8 Address
(Required: Maximum 1000 characters allowed)
9 Reference Contact Person and Title
(Required: Maximum 1000 characters allowed)
10 Reference Telephone Number
(__ __ __) __ __ __ - __ __ __ __ext:
(Required)
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11 Reference Email Address
(Required: Email address)
12 Reference Scope of Work
(Required: Maximum 4000 characters allowed)
13 Reference Contract Period
(Required: Maximum 1000 characters allowed)
14 ____________________Reference 2___________________
15 Government/Company Name
(Required: Maximum 100 characters allowed)
16 Address
(Required: Maximum 1000 characters allowed)
17 Reference Contact Person and Title
(Required: Maximum 1000 characters allowed)
18 Reference Telephone Number
(__ __ __) __ __ __ - __ __ __ __ext:
(Required)
19 Reference Email Address
(Required: Email address)
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20 Reference Scope of Work
(Required: Maximum 4000 characters allowed)
21 Reference Contract Period
(Required: Maximum 1000 characters allowed)
22 ____________________Reference 3___________________
23 Government/Company Name
(Required: Maximum 100 characters allowed)
24 Address
(Required: Maximum 1000 characters allowed)
25 Reference Contact Person and Title
(Required: Maximum 1000 characters allowed)
26 Reference Telephone Number
(__ __ __) __ __ __ - __ __ __ __ext:
(Required)
27 Reference Email Address
(Required: Email address)
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28 Reference Scope of Work
(Required: Maximum 4000 characters allowed)
29 Reference Contract Period
(Required: Maximum 1000 characters allowed)
30 Certification of Eligibility
By submitting a Bid in response to this solicitation, the Bidder certifies that at the time of submission, they are not on
between the time of Bid submission and time of award, the Bidder will notify the Tarrant County Purchasing Agent.
Failure to do so may result in terminating this contract for default.
I understand and agree.
(Required: Check if applicable)
31 Disclosure of Interested Parties
The law states that a governmental entity may not enter into certain contracts with a nonexempt business entity
unless the business entity submits a disclosure of interested parties to the governmental entity. By submitting a Bid
in response to this solicitation, the Bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder
amended or extended contract.
I understand and agree.
(Required: Check if applicable)
32 Entities that Boycott Israel and Prohibition Against Involvement with Iran, Sudan, and Foreign Terrorist
Organizations
Vendor represents and warrants that (1) it does not, and shall not for the duration of the Contract, boycott Israel or
(2) the verification required by Section 2271.002 of the Texas Government Code does not apply to the Contract.
Vendor further verifies pursuant to Texas Local Government Code Section 2252.152 that they are not engaged in
organization designated as a foreign terrorist organization by the United States Secretary of State as authorized by
8 U.S.C. Section 1189. If circumstances relevant to this provision change during the course of the Contract, Vendor
shall promptly notify County.
I understand and agree.
(Required: Check if applicable)
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33 Entities that Boycott Energy Companies
In accordance with Senate Bill 13, Acts 2021, 87th Leg., R.S., pursuant to Section2274.002 of the Texas
Government Code (relating to prohibition on contracts with companies boycotting certain energy companies),
Vendor represents and warrants that: (1) it does not, and will not for the duration of the Contract, boycott energy
companies or (2) the verification required by Section 2274.002 of the Texas Government Code does not apply to
the Contract. If circumstances relevant to this provision change during the course of the Contract, Vendor shall
promptly notify County.
I understand and agree.
(Required: Check if applicable)
34 Entities that Discriminate Against Firearm and Ammunition Industries
In accordance with Senate Bill 19, Acts 2021, 87th Leg., R.S., pursuant to Section2274.002 of the Texas
Government Code (relating to prohibition on contracts with companies that discriminate against firearm and
ammunition industries), Vendor certifies that: (1) it does not, and will not for the duration of the Contract, have a
practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association or (2)
the certification required by Section 2274.002 of the Texas Government Code does not apply to the Contract. If
circumstances relevant to this provision change during the course of the Contract, Vendor shall promptly notify
County.
I understand and agree.
(Required: Check if applicable)
35 Full Legal Name of Company
(Required: Maximum 1000 characters allowed)
36 Street Address
(Required: Maximum 1000 characters allowed)
37 City
(Required: Maximum 1000 characters allowed)
38 State
(Required: Maximum 1000 characters allowed)
39 Zip Code
(Required: Maximum 1000 characters allowed)
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40 Name of Authorized Individual Submitting Bid
(Required: Maximum 1000 characters allowed)
41 Phone # of Authorized Individual Submitting Bid
(__ __ __) __ __ __ - __ __ __ __ext:
(Required)
42 Is your Company's Primary Business location in Tarrant County?
The Purchasing Office, subject to approval by the Commissioners Court when required, shall oversee the
application of local preference for the purchase of goods or real property pursuant to Local Government Code
use the following criteria in determining whether to recommend a higher bid from a local vendor:
a. the employment of residents of Tarrant County created through the award of the bid to the local vendor,
and
b. any increase in tax revenue created through the award of the bid to the local vendors.
Yes No
(Required: Check only one)
43 __________________QUESTIONNAIRE - CURRENT VEHICLE INFORMATION___________________
List Owned/Leased Vehicles Only, do not include rentals. Bidders must demonstrate the ability to meet the
volume needs of Tarrant County with sufficient assets.Attach TxDMV list of registered vehicles in Response
Attachments.
44 Number of Pack Vans or Straight Trucks less than 18 ft. in length.
(Required: Numbers only)
45 Number of Straight Trucks over 18 ft. in length
(Required: Numbers only)
46 Number of Tractors
(Required: Numbers only)
47 Number of Trailers 40-53 ft. in length.
(Required: Numbers only)
48 ____________________QUESTIONNAIRE - FACILITIES INFORMATION___________________
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49 Please describe your storage facility(s).
(Required: Maximum 4000 characters allowed)
50 Are the facility(s) Leased, Owned, or Both?
Leased Owned Both
(Required: Check only one)
51 Number of square feet?
(Required: Numbers only)
52 If air conditioned and heated space is available, number of square feet?
(Required: Numbers only)
53 Number of Dock Doors?
(Required: Numbers only)
54 Type of Construction
Tilt Wall Metal
(Required: Check only one)
55 Is there racked space available?
Yes No
(Required: Check only one)
56 Does it have Video Security?
Yes No
(Required: Check only one)
57 Remotely monitored Fire Alarm?
Yes No
(Required: Check only one)
58 Remotely monitored Burglar Alarm?
Yes No
(Required: Check only one)
59 Can auction be held onsite?
Yes No
(Required: Check only one)
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60 Is an Itemized Inventory List provided on all items placed in Warehouse Storage Facilities?
Yes No
(Required: Check only one)
Bid Lines
1 SECTION 1 - MOVING LABOR / INSURANCE - BIDDERS MUST BID ALL ITEMS IN THIS SECTION.
SECTION 1 is the only section evaluated for award; however, the Trip Charge WILL NOT be included as part of
Tarrant County will not pay for that item. Quantity is estimated number of worker hours per year.
in Evaluation Criteria. Pricing to include, but not limited to Project Manager, Tractor, Trailer, Bobtail and Vans. A
PRICING IN ALL SECTIONS (1 THROUGH 4) MUST REMAIN FIRM FOR THE ENTIRE CONTRACT.
2 Package Header
SECTION 1: MOVING LABOR / INSURANCE
Total:$
Package Items
2.1 Supervisor
Labor Rate - Regular Hours
Monday - Friday, 8:00 am - 5:00 pm
(Response required)
Quantity:1 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Supervisors Per Move: 0 - 1
Supplier Notes:
Additional notes
(Attach separate sheet)
2.2 Supervisor
Labor Rate - Overtime
Monday - Friday, 5:01 pm - 7:59 am
(Response required)
Quantity:1 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Supervisors Per Move: 0 - 1
Supplier Notes:
Additional notes
(Attach separate sheet)
Deadline: 7/6/2023 02:00 PM (CT) F2023170Page 14 of 27 pages RFQC
Moving Services Future City Hall
Page 58 of 87
2.3 Supervisor
Labor Rate - Weekends and Vendor Recognized Holidays
(Response required)
Quantity:1 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Supervisors Per Move: 0 - 1
Supplier Notes:
Additional notes
(Attach separate sheet)
2.4 Driver
Labor Rate - Regular Hours
Monday - Friday, 8:00 am - 5:00 pm
(Response required)
Quantity:77 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Drivers Per Move: 1 - 3
Supplier Notes:
Additional notes
(Attach separate sheet)
2.5 Driver
Labor Rate - Overtime
Monday - Friday, 5:01 pm - 7:59 am
(Response required)
Quantity:1 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Drivers Per Move: 1 - 3
Supplier Notes:
Additional notes
(Attach separate sheet)
2.6 Driver
Labor Rate - Weekends and Vendor Recognized Holidays
(Response required)
Quantity:1 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Drivers Per Move: 1 - 3
Supplier Notes:
Additional notes
(Attach separate sheet)
2.7 Packer
Labor Rate - Regular Hours
Monday - Friday, 8:00 am - 5:00 pm
(Response required)
Quantity:1 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Packers Per Move: 0 - 1
Supplier Notes:
Additional notes
(Attach separate sheet)
2.8 Packer
Labor Rate - Overtime
Monday - Friday, 5:01 pm - 7:59 am
(Response required)
Quantity:1 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Packers Per Move: 0 - 1
Supplier Notes:
Additional notes
(Attach separate sheet)
Deadline: 7/6/2023 02:00 PM (CT) F2023170Page 15 of 27 pages RFQC
Moving Services Future City Hall
Page 59 of 87
2.9 Packer
Labor Rate - Weekends and Vendor Recognized Holidays
(Response required)
Quantity:1 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Packers Per Move: 0 - 1
Supplier Notes:
Additional notes
(Attach separate sheet)
2.10 Mover
Labor Rate - Regular Hours
Monday - Friday, 8:00 am - 5:00 pm
(Response required)
Quantity:78 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Movers Per Move: 1 - 3
Supplier Notes:
Additional notes
(Attach separate sheet)
2.11 Mover
Labor Rate - Overtime
Monday - Friday, 5:01 pm - 7:59 am
(Response required)
Quantity:1 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Movers Per Move: 1 - 3
Supplier Notes:
Additional notes
(Attach separate sheet)
2.12 Mover
Labor Rate - Weekends and Vendor Recognized Holidays
(Response required)
Quantity:1 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Movers Per Move: 1 - 3
Supplier Notes:
Additional notes
(Attach separate sheet)
2.13 Installer
Labor Rate - Regular Hours
Monday - Friday, 8:00 am - 5:00 pm
(Response required)
Quantity:1 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Installers Per Move: 0 - 1
Supplier Notes:
Additional notes
(Attach separate sheet)
2.14 Installer
Labor Rate - Overtime
Monday - Friday, 5:01 pm - 7:59 am
(Response required)
Quantity:1 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Installers Per Move: 0 - 1
Supplier Notes:
Additional notes
(Attach separate sheet)
Deadline: 7/6/2023 02:00 PM (CT) F2023170Page 16 of 27 pages RFQC
Moving Services Future City Hall
Page 60 of 87
2.15 Installer
Labor Rate - Weekends and Vendor Recognized Holidays
(Response required)
Quantity:1 UOM:Per Hour Per Person Price:$Total:$
Item Notes: Estimated Number of Installers Per Move: 0 - 1
Supplier Notes:
Additional notes
(Attach separate sheet)
3 Package Header
Full Value Protection
Total:$
Package Items
3.1 Per $1,000
(Response required)
Quantity:1 UOM:Per $1,000 Price:$Total:$
Supplier Notes:Additional notes
(Attach separate sheet)
4 Package Header
Trip Charge
Total:$
Package Items
4.1 Maximum two (2) Hours Per Day, Per Crew
Not Included in Evaluation
(Response required)
Quantity:1 UOM:Per Hour Price:$Total:$
Supplier Notes:Additional notes
(Attach separate sheet)
5 SECTION 2: STORAGE
6 Package Header
Open Warehouse Storage (Daily)
Total:$
No bid
Deadline: 7/6/2023 02:00 PM (CT) F2023170Page 17 of 27 pages RFQC
Moving Services Future City Hall
Page 61 of 87
Package Items
6.1 Per square foot regular
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Annual Quantity: 0-1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
6.2 Per square foot Air Conditioned and Heated (if available)
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Annual Quantity: 0-1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
6.3 Per Vault (8 x 5 5x5)
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Annual Quantity: 0-1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7 Package Header
On-Site Storage Unit
(lockable weather proof on-site storage container)
Total:$
No bid
Package Items
7.1 Approx. 200 cubic feet each
Daily Rate
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Annual Quantity: 0-1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.2 Approx. 200 cubic feet each
Pickup and delivery each
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Annual Quantity: 0-1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Deadline: 7/6/2023 02:00 PM (CT) F2023170Page 18 of 27 pages RFQC
Moving Services Future City Hall
Page 62 of 87
7.3 Approx. 400 cubic feet each
Daily Rate
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Annual Quantity: 0-1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.4 Approx. 400 cubic feet each
Pickup and Delivery Each
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Annual Quantity: 0-1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.5 Approx. 1,200 cubic feet each
Daily Rate
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Annual Quantity: 0-1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.6 Approx. 1,200 cubic feet each
Pickup and delivery each
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Annual Quantity: 0-1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.7 Approx. 2,500 cubic feet each
Daily Rate
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Annual Quantity: 0-1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
7.8 Approx. 2,500 cubic feet each
Pickup and delivery each.
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Annual Quantity: 0-1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8 Package Header
SECTION 3: MATERIALS
Deadline: 7/6/2023 02:00 PM (CT) F2023170Page 19 of 27 pages RFQC
Moving Services Future City Hall
Page 63 of 87
Total:$
No bid
Package Items
8.1 1.5 Box
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.2 3.1 Box
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.3 4.5 Box
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.4 6.1 Box
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.5 Dish Pack Box
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1-20
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.6 1.5 Pop Up Box
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1-100
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Deadline: 7/6/2023 02:00 PM (CT) F2023170Page 20 of 27 pages RFQC
Moving Services Future City Hall
Page 64 of 87
8.7 Shrink Wrap (Roll)
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1-10
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.8 Small Bubble Roll (24" x 300')
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.9 Paper Pads
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1-80
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.10 Anti-Static Micro Bubble, PC Screen Saver
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1-80
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.11 Label per 650
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1-15
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.12 Crate Security Seals
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1-20
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.13 Newsprint Per Pound
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1-100
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Deadline: 7/6/2023 02:00 PM (CT) F2023170Page 21 of 27 pages RFQC
Moving Services Future City Hall
Page 65 of 87
8.14 Painters Blue Tape
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1-30
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.15 Fluted Wall Protection per foot (6 ft. tall minimum)
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1-1,200
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.16 Plastic Tape (Roll)
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1-25
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.17 Corrugated Floor Protection (per foot)
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1-800
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
8.18 Masonite Floor Protection (per foot)
Quantity:1 UOM:EA Price:$Total:$
Item Notes: Estimated Quantity: 1-600
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9 Package Header
SECTION 4: RENTAL EQUIPMENT
Total:$
No bid
Package Items
9.1 Crate Rental with Dolly "4.1
Quantity:1 UOM:WEEKLY Price:$Total:$
Item Notes: Estimated Quantity: 1-600
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Deadline: 7/6/2023 02:00 PM (CT) F2023170Page 22 of 27 pages RFQC
Moving Services Future City Hall
Page 66 of 87
9.2 Crate Rental with Dolly "4.1
Quantity:1 UOM:MONTHLY Price:$Total:$
Item Notes: Estimated Quantity: 1-600
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.3 1.5 Pop Up Box Rental Crate
Quantity:1 UOM:WEEKLY Price:$Total:$
Item Notes: Estimated Quantity: 1-5
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.4 1.5 Pop Up Box Rental Crate
Quantity:1 UOM:MONTHLY Price:$Total:$
Item Notes: Estimated Quantity: 1-5
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.5 Double Sided Library Cart
Quantity:1 UOM:DAILY Price:$Total:$
Item Notes: Estimated Quantity: 1-35
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.6 Double Sided Library Cart
Quantity:1 UOM:WEEKLY Price:$Total:$
Item Notes: Estimated Quantity: 1-35
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.7 Double Sided Library Cart
Quantity:1 UOM:MONTHLY Price:$Total:$
Item Notes: Estimated Quantity: 1-35
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.8 Carpeted Machine Cart
Quantity:1 UOM:DAILY Price:$Total:$
Item Notes: Estimated Quantity: 1-20
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Deadline: 7/6/2023 02:00 PM (CT) F2023170Page 23 of 27 pages RFQC
Moving Services Future City Hall
Page 67 of 87
9.9 Carpeted Machine Cart
Quantity:1 UOM:WEEKLY Price:$Total:$
Item Notes: Estimated Quantity: 1-20
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.10 Carpeted Machine Cart
Quantity:1 UOM:MONTHLY Price:$Total:$
Item Notes: Estimated Quantity: 1-20
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.11 Wooden Art Gondola
Quantity:1 UOM:DAILY Price:$Total:$
Item Notes: Estimated Quantity: 1-5
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.12 Wooden Art Gondola
Quantity:1 UOM:WEEKLY Price:$Total:$
Item Notes: Estimated Quantity: 1-5
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.13 Wooden Art Gondola
Quantity:1 UOM:MONTHLY Price:$Total:$
Item Notes: Estimated Quantity: 1-5
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.14 Panel Cart
Quantity:1 UOM:DAILY Price:$Total:$
Item Notes: Estimated Quantity: 1-10
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.15 Panel Cart
Quantity:1 UOM:WEEKLY Price:$Total:$
Item Notes: Estimated Quantity: 1-10
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Deadline: 7/6/2023 02:00 PM (CT) F2023170Page 24 of 27 pages RFQC
Moving Services Future City Hall
Page 68 of 87
9.16 Panel Cart
Quantity:1 UOM:MONTHLY Price:$Total:$
Item Notes: Estimated Quantity: 1-10
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.17 Tri Wall Movers Boxes (15 Cube)
Quantity:1 UOM:DAILY Price:$Total:$
Item Notes: Estimated Quantity: 1-5
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.18 Tri Wall Movers Boxes (15 Cube)
Quantity:1 UOM:WEEKLY Price:$Total:$
Item Notes: Estimated Quantity: 1-5
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.19 Tri Wall Movers Boxes (15 Cube)
Quantity:1 UOM:MONTHLY Price:$Total:$
Item Notes: Estimated Quantity: 1-5
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.20 Pallet Jack
Quantity:1 UOM:DAILY Price:$Total:$
Item Notes: Estimated Quantity: 1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.21 Pallet Jack
Quantity:1 UOM:WEEKLY Price:$Total:$
Item Notes: Estimated Quantity: 1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.22 Pallet Jack
Quantity:1 UOM:MONTHLY Price:$Total:$
Item Notes: Estimated Quantity: 1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Deadline: 7/6/2023 02:00 PM (CT) F2023170Page 25 of 27 pages RFQC
Moving Services Future City Hall
Page 69 of 87
9.23 4-Wheel Furniture Dolly
Quantity:1 UOM:DAILY Price:$Total:$
Item Notes: Estimated Quantity: 1-5
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.24 4-Wheel Furniture Dolly
Quantity:1 UOM:WEEKLY Price:$Total:$
Item Notes: Estimated Quantity: 1-5
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.25 4-Wheel Furniture Dolly
Quantity:1 UOM:MONTHLY Price:$Total:$
Item Notes: Estimated Quantity: 1-5
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
9.26 Safe Jacks
Quantity:1 UOM:DAILY Price:$Total:$
Item Notes: Estimated Quantity: 1
Supplier Notes:
No bid
Additional notes
(Attach separate sheet)
Deadline: 7/6/2023 02:00 PM (CT) F2023170Page 26 of 27 pages RFQC
Moving Services Future City Hall
Page 70 of 87
Supplier Information
Company Name:
Contact Name:
Address:
Phone:
Fax:
Email:
Supplier Notes
local conditions under which the work is to be performed and given consideration to the conditions of delivery, handling
and storage of equipment and all other matters that may be incidental to the work, before submitting a bid. You also
agree, on behalf of the Bidder, that if the bid is accepted, Bidder will furnish all materials and services upon which price(s)
collusion with any other Bidder, nor any employee of Tarrant County, and that the contents of this bid have not been
assign, on behalf of vendor to Tarrant County, all claims for overcharges associated with this contract which arise under
the antitrust laws of the United States, 15 USCA Section 1 et seq., and which arise under the antitrust laws of the State of
Texas, Tex. Bus. & Com. Code, Section 15.01, et seq.
Print Name Signature
Deadline: 7/6/2023 02:00 PM (CT) F2023170Page 27 of 27 pages RFQC
Moving Services Future City Hall
Page 71 of 87
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RFQC
Moving Services Future City Hall
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RFQC
Moving Services Future City Hall
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Moving Services Future City Hall
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Moving Services Future City Hall
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Moving Services Future City Hall
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Moving Services Future City Hall
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Moving Services Future City Hall
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Moving Services Future City Hall
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�xhibit � - �anflic� of Ir�t�r��t C�u��tionnair�
��n���.��� �� �n��r����� c�u���r�+�Nr��►�r�� �a��nn �IG�
Far �r�ndar dolr�� bus�n��� with Iv��l gorrernm�nt�l �ntl�y
ihl� ques116nn�lre reflrct� �har�geffi med� to th� lsw by W.B. �3, 64ih La�n, Re!qUE�r 3g#�Iqn. d�FIC�USEO�ILY
ihis q��stlann�ire I� b�ln� fil�d I� �ccerd�nc� wlth Ch�pter i 79, L�asl Q�v�rnme�t C���, by � v�ndor who p�1� R��eiv�d
h�a a b�sln��s rel�tlonshlp �a defi��d by 5ectla� i7�,00i(i��� wl�h � local gpv�rnme�t�l �ntlty �nd th�
v��dnr me�ts rsqulr��nen#s und�r 5�ctloh �7�,008(�j,
6y I�w thl� qu�stl�nn�lr� must b� fll�d wiih ti�e r�c�rd� �dminlstratar �# th� Ioc�l �ov�rnr�ent�l �ntity nat l�t�r
th�n #he 7#h busin�es d�y ��iar �he ddf� the v�ndor bsc�maa �w�re �# f�ot� th�t r�qulr� t�e �t�tement to b�
fll�d. a�� Seatlon 1'78.006{aai }, l�nc�! Qav�rr�r�o�t Cnd�,
A v�nd�r commit� �n �ft�na� ]f tlt� vendDr knowlnply v[ol���s S�ctlon y 79,006, Lao�l C�vernr��n# Cod�. An
o#F�ns� und�r thl� ��otl�n i� � misd�e���nar,
� N�rx�e o� ve�d�r whta h�� � b�u�ine�� rel�ti�r�ahip witl� lo�el �overnr��t�t�l �ntlty.
�
�--�'/r��,f �Ive��:�i��:� �irv!'c�°'.1",��.� ��.m j�i( �,���' Co`�"` �C��r'
���hec� tl�i� box if y�u �r� flli�p an updat� to � pr�vl�u�iy filed que�tiq�nalre. �Th� I�w r�qulr�s th�t you ill� �r� updafi�d
compl�ted q�effitl�nn�lr� wlth #h� �ppropri�tg fikin� �ut#��rity not f�t�r th�n the 7th busine�a d�y �#t�r the d�t� on which
you lo����te �w�r� thr�t fne arigin�lly illed qu�stinnnalr� w�s fncompl�tg �r In�ccur�Ce,y
� N�me of iacal government oftic�r aba�ut whnm th� Infarm�tlo� ls b�inp ols�lp��d.
��� l���ne o� 0#flc�r
4 Ei���ribe ��c� �r�ployment ar oth�r bu�ln�ss rel�tlon�hlp wlth th� IocaE governrrrent offlcer, or a 1s�lly member oi tlr�
�ff��er, �e d�ecrlb�d by sectl�n 176.A0�(�j(�}(Aj, Al�o d���rib� eny f�mlly r�l�tiorr�hip with !h� loc�l pavernment o�flc�r.
Connplete �ubpart� A�nd B t�r e��h �mploym�nt �r busln�se reletlon�hlp de��rihed. Ait�ch �ddltlonal page� tc thl� �carm
�IQ es ne�e�sary.
A. !s th� loc�l gov�r�ment a#iicqr pr � FamlEy rn�mb�r �f th� of#lo�r r�oeiving ar lik�ly to rec�ive t�xaf�fe Inc�m�,
ather tH�n Inv�sim�nt Inc�m�� #r�m th� ve�d�r7
� 'Ygg � N�
�, Is th� v�ndor rec�lvin� �r Iik�ly to rec�lv� r�x�ble incor��, �t��r tl��n inv�stmen� incam�, frnm or �� th� dlrgc�lor�
of th� In��l governm�nt a�Ec�r or � F�r�ily mem��r c�f th� of#Icer AN� the t�c�ble I�cor�� Is not rec�ivsd from th�
la�al govern��r�t�f entlty?
� Ye� � Na
� Dee�rl�e �ach �mpl�yr�ent qr bualrt��� r�l�tlon�hlp thet the v�ndor n�rr»d In ��ctl�n 1 m�i�ialn� with � corpor�tlan or
other �u�Pn��� ent�ty wlih r��p�at t� whlch t�e Ie��l �c�v�rnm�r�t �fflc�w �erv�� �s an dfil��w pr d[r��ior, qr hold�s e�r�
ouvn�rahlp Inter��t of tan� ��r�eni �r mareo
B
�`q �heck thfs I� �he v�ndor has giver� the I���E gov�rnment ofii��r or a f�m€ly m��b�r of t�� �ftic�r an� or m�re glfta
I�.,.,I �� de��r d in S�cfian i'�8.00�(a)(2}(�), exoludin� �i�s dqscrlbed in S�ctian 176.pQ3(a�i).
7
� � , i ,Z
gn�qur� �P v�nd�r daing W6i11@98 W# t� govsrnr��nt�l �ntlty �1�
Form pravlded �yT�x�s �thlca C�mmis�lon w� .�'thlc�.st�t�.tx,ws Et�vl�ed 1/112421
Mo�ing 5ervices Future Ci#y Ha11
Pags 86 of 87
RFQC
Moving Services Future City Hall
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