HomeMy WebLinkAboutContract 27158�
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STATE OF TEXAS
COUNTIES OF TARR.ANT §
ANll DENTON
WHEREAS, the Ciky Cauncil af Fort Worth and the Fort Worth Tndependent
School Distric� Board of Trustees have dete�ined tha� the security and we11-being of
students at middle and elemeniary schools during after-school hours of 3:Oa to 6:OQ PM
are of prime impartance; and
WHEREAS, the City Council of Foi-t �ortk and the Fort Worth 7ndependent
Sclzool District Bo�d of Tnzstees by consensus agree that the activities of elementary and
vuddle school chilcl�en during these critical hours are of paramau.nt importance to both
go�ernment entities; aiid
WHEREAS, the Fort Workh Independent School District proposes to contix���e an
After-Schoal Prograrn in conjunetion with the City of Fort Worth;
NOW, THEREFORE, I�NOW ALL BY THESE PRESENTS:
That %r a�d i�1 consideration of the mutual covenants, promises and agreements
contained hereii�, th.e Ciiy of Fort Warth, hereinafter referred to as "City," acting by and
through Libby Watson, its duly authorized Assistant City Manager, and the Fort Wort�
Independent School District, hereinafter refez-red to as "District," acting by and through
Dr. Thomas Tocco, its duly authorized Superintendent, do hereby covenant and agree as
follows:
1.
City ai�d Disirict togethe�- covena��t and agree to fully cooperate in the aperation
of this proj�ct and both parties agree that:
A. A Coordinating Board slzall continue to aversee the implementation and
operation of ihe After-School Progra.in. Said Coardinating Board shall
meet at least quarterly and cansist af the follovving persons:
� Director, Our City Our Children
� Executi�e Direetor, Crime Prevention Resource Center
� Assista��t Director, Tarrant County 3uvenile Services
� Assistani Cifiy Manager, City of Fort Wort�
� Associate Superintendent, Fort �Vorth Independent Schaol District
� Chief of Police, City of Fort Worth
� Direct:or of Student Affairs, Fort Worth Independent School District
o Director af Parks and Co�rununity Services, City of Fort Worth
� Director of Athlefics, Fort Worth Independent School District -- -—.....
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The Coordinating Board shall have the following responsibilities',
1. Approve prograen-wide scope, goals ax�d objec�ives
2. Approve site selection process
3. Select sites based an selection criteria
4. Evaluate reported results fram campus programs
5. Evaluate funding needs
6. Recommend future direction and standards
B. The Distric� shall be respansible for day-to-day administration of the
After-,�chool Program and will at a rx�.inimum �rnploy a Director, four
Program Coordinators and a grant writerlfund development professional.
C. The Disfrict shall establish a site-based advisory commiitee at ea�h middle
and elementary school which operates an after-schnol program. This
cotrunittee may be a new body, a group continued from a previous year of
aitier-school aperations or the site-based management team provided it
inchldes the principal and representatives of the cammunity, faculty, and
studeiit body.
D. The District shall coniinue to worlf with an independent entity to conduct
an in-depth longitudinal evaluation af the After-Scl�ool Pragram. This
evaluation process shaIl continue for three (3) additional consecutiv�
years, with an in-depth written evaluation provided following the
conclusion of the fourth year. During intervening years the evaluatar shall
provide ari overview and feedback on existing programs and
recarrunendations %r improvement.
E. The City Council a�Fart Worth and the �'ort Worth �ndepend�nt School
District Board of Trustees shall meet annually to review the After-School
Program.
2.
The inission of the After-School Program shall be:
"To enable needs-based after-school pro�rams in a safe environment that
result in educational, physical, and social devejop�nent for elementary and
middle-school aged children.".
Goals of the After-School Program shall include, at a minimum:
� To provide homework assistanee, tutorial, and relevant educational
programs
m To improve t11e awareness of the importance oi learning
� To ceduc� the level of truancy
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• Tn addr�ss the students physical needs
+ To provide activities that promote so�ial development
� To reduce juvenil� arrests
+ To reduce juvenile victims of crimes during the target hours
Operational Imperatives are:
To establish prograin goals and objectives that are measurable and
result in desired outcames through a scieniific evaluation process
Ta ensure tllat pz•ogra�n participants achieve unprovement in core
program outcomes through an accountable system of ineasureznent
To ensure that existing progra�ms axe a�ot duplicated, or if appropriate,
are expanded or cornplimented �hrough an inventory and evaluation of
existing programs.
3.
It is undersiood that during SY 2001— 20D2 the City of Fort Worth shall provide
$1,100,000 dallars for the support of ihe Af�er-SchooI Program to the Di�trict. It is also
understood that the Dist�-ict shall also provide at a minimum $1,100,040 for ihis proj ect.
Th� Cily and District may, acting through the Coordinating Board, establi�h a sliding fee-
scale for participation in the program so long as no child at a partieipating school gets
turned away and volunteer time by a parent, guardian, or designee can be counted towax'd
the fea. It is agreed that any fees collected shall be expended towards the After-�chool
Prograin priz�narily� at the site where ihe fees a.re collected. The City of Forf Worth will
make four equal payments of $275,�04 each on Qctober 15, 2401; Januaxy 15, 2002;
April 15, 20D2; and July 15, 2002, following receip� of an invoice from the District.
4.
The term of this agreeiraent is for a period begiruling an June 1, 2001, and ending
on Septeinber 30, 2002, and shall cover the etltire SY 2001-2002. This contract may be
renewed by both parties on an annual basis thraugh the apprnval of an addendurn setting
a new term of the agreement and any other changes agreeable to both parti es.
5.
It is expressly understood and agreed by and between the parties hereto thai this
agreemezat is wholly conditioned upon the actual receipt by City of funds frorn the Fort
Worth Crime Control and Prevention District and that if such funds frozarx the Fort Worth
Critne Control and Prevention District are not timely forthcoming, in w�iole ar in part,
City may, at its sole discretion, tezm�naie this cantract and agreemeni.
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6.
This agreenzent may be terminat�d by either party hereto, in whole or in gart, at
any time az�d far any reason, upon written notice ta the a�her party. Such writien notice
sha11 specify to what extent tlie worlc under ihe contract is being te�ninated and the
effeetive date of termination.
7.
District shalI operate hereunder as an independent District and not as an officer,
agent, servant or employee oFCity. District shall be solely responsible for the acts and
omissians of its officers, members, agents, s�rvants, and employees. Nerthe�' City nar
District shall be responsible under the Dactri�e ofRespondeat Superior for the acts and
oinissions of its officers, members, agents, servants, err�ployees, or officers of the other.
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City and Dis�ict each covenant to the other that neither such party nor any af its
officers, members, agents, employe�s, program participants, or subcontractors, while
engaged in perFarming this contract shall in eonnection with the employment,
adwancement, or discharge of employees, or in connection with the terms, conditians ar
privilcges of their employrnent, discriminate a�ainst persons because of their age, except
an the basis of a bona fide occupational qualifieation, retirernent plan, or statutory
requirement.
9.
City and District, iz� the e�ecution, perfc�rmance or a�tempted performance of this
contract and agreement, will not discriminate against any person or persons because of
sex, race, relzgian, color or natianal origin, nor wi11 District permit its agents, ernployees,
subconiractors or pragram participants to engage in sucl� discrimination.
10.
City and District covenant and agree that in the event ei�her party fails to comply
with, or breaches, any of the terms and provisions of this agreernent, each pai-ty shal]
pzovide written notice to the other as soon as reasonably possihle after the non-breaching
pa�-ty beco��nes aware of the faihue to coinply or breach of contract. Tn the even.t that the
breaching party fails ta cure or correct such breaches within a reasonable tiine follo�ving
the receipt of notice, such reasonable time not to exceed 30 days, the non-breaching party
slaall have the right io declare this agreem�nt immediately terminated, and neither party
shall l�ave furth�r responsibility or liability hereunder.
11.
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0411�/2001 vi,Q
The provisions of this agxeement are severable and if for any re�son a clause,
sentence, paragraph or other part of thzs agreemant shall be determined t� be invalid by a
court flr federal or sta�e ag�ncy, board or comn:�ission baving jurisdiction o�er the s�xbject
matter tbereof, such in�alidity shall not affeci other provisions vvhich can be given effect
without the in�valid provision.
12,
Tl�e failure of City or District ta insist upan the perfonx�ance of any term or
provision af this agreernent or to exercise any rigl�t herein conferred shall not be
constt-ued as a waiver or reli�quishment to any extent of City's or District's right to assert
or rely upail any such term or right on any future occasian.
13.
Should any action, whether real or assezted, at law or in equiiy, arise out of the
exeeution, performance, attempted performance or non-performance of this contract and
agreement, venue for said action shall lie in Tarrant County, Texas.
14.
Thzs written instruinent constitutes the �ntire agreement by the pa�fies hereto
concenling the woi-k and s�rvices to be performed hereunder, and any prior or
conteinporaneous, oral or written agree�n�nt which purports to vary from the �erms hereof
shall be void.
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IN WITNESS WHEREOk', the parties hereto have executed this a�re�ment in
multiples in Fort Worth, Tarrant County, Te�as, t�iis ,' �� �� day of �'!_ �, ,
A.D. 2Q01.
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ity Se ary
Approved for Forrn aiid Legality:
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Assis�nt City Attorney
D ate: / D 8`�
ATTEST:
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Contract 14u�hari���ion
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'L�bby Watsc(�i
Assistant City Max�ager
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FWISD Attonl�y, {�
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Date: �� �
FORT WORTH TNDEPENDENT �
SCHOOL DISTRICT
By:�"� _�--� -
D�r. Tho�s T cca
5uperintendent
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STATE O�' TEXAS §
COUNTIES OF T�ItRANT §
AND DENT�N
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day
personally appeared Dr, Thamas Tocco, Superintendent, known. to me ta be the same person whase name
is subscriUed to the foregoing instrunaent, and acknowledged to me that the same was for the purp4ses and
consideration therein expressed, as the act and deed of the Fort Worth Tndependent School District, and
in the capacity therein stated as its duly authorized ofiicer or representative.
�X.
G���L]NDER MY HAND AND SEAL OF OFFICE this �� " day of
, 2001.
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I�otary Pu c in an for
the State o Texas
GAYi,E L. WILI.IAMS
� iVotary Public
S�'AT� OF T�xAS
1�y Camm. �x�. O�i0712�Q�
V����d�v����l�'dV ��V V�iqVVV��1W V V�W V
STATE OF TEXAS
COUNTIES OF TAItRANT
AND DENTON
BE�'ORE ME, the undersigned authority, a Notary Public in a7nd far the State of Texas, an ihis day
personally appeared Libby Watson, lmown to me to be the same person whose name is subscribed to the
faregoing instrument, and acknowledged to ine that the same vcras the act ofthe City of Fort Worth and that
she executed the same as the act of said City of Fort Worth far the purposes and consideration therein
expressed and in lhe capacity therein stated.
GIVEN UNDER MY HAND AND SEAL O� OFFICE this /��� day of
� On , 2001.
0��,�YA a,� ROSF�I.A BARNFS
�� �,~.��� NOTARYPUBLIC �
���w�l �,�� State oT Texas
59h� oF � Comm. Exp. Q3-31-2QQ�
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Notary Public in an faY
the State of Texas
C'iiy of �ori �o�1�g T `e�as
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DATE RE�ER�NCE NUMBER �.�G NAME PAGE
1012f01 ��� ��'�Q 35SCH�OLS � 1 af Z
sus�ECT APPROVAL OF AN AFTER-SCHO�L PRQGRAM AGREEMENT WITH �HE FORi
WORTH INQEP�NDENT SCHOOL DISTRICT
RECOMMENDATION:
If is recammended #hat the City Council authorize th� City Manager ta execute an agreement with the
Fort WortF� Independent Schoal Disfirict (FW iSD) to operate Fort Warth After School at selected schaols
as a juv�nile crim� prevention meas�re.
�ISCUSSION: N
At the beginnirig of 1999, members of the Police De�artment began exploring ihe efficacy of after�
schoal programs as a mea�s to cur�ail school viofence and looked for availabilify of funds. During tF�e
I�tter pa�t a# the year, the need for a muf�i-disciplinary task force ta explore after-schoal programs
became a clear imperative and a committee was formed consisting of represer�tatives from the Parl�s
�nd Community Serv�ces Department, the Police Department, the FWiSD, Tarranf County Ju�enile
5ervic�s, Our City Our Children, and the Crime Prevention Resource Center.
Based upon the recommendations of the �lanning task force, or� August 8, 2000 (M&C C-18183), t�e
City Council approved an agreement to initiafie a program called Fort Worth After Schoo{ at selected
elem�ntary and middle schools in the FWtSD.
Ha1f of fhe fundirrg for the project was pro�ided by the Fart Worth Crime Control and Preveniion District
in the amour�t of $1.1 mi{lio�r. The remaining funds are provided by the FWiSD. After some
implemenfation delays, the program was fully operaiional by the middie of the school year. A section of
Texas A&M U�iversity was selected to conduct an evaluatian of the pragram. The evaluation team is
headed by Dr. Peter Witt, and t�eir initial reports gave the program overall high marks and many helpful
suggestions for the second year, most of which have been implemented.
For the second year of the crime prevention project, funding remains at $1.1 million and is included in
the FY2Q01-2002 Fort Worth Crime Control and Prevention District budget. FINISD will again pro�ide
matching funds in the amount of $1.1 million. The �WISD is also praviding administrative persannel for
the project. Fort Worth After 5choal is overseen by a coordinating board consisting af the foNow9ng:
• [?i�ector
� �xecutive Qirector
� Assistant Director
� Assistant City Manager
a Chief of Police
* Director of Parks and Community Services
� Deputy Su�erintendent
� Airector af Student AfFairs
� nirectvr of Athlstics
Ou� City Our Children
Crime Prevention Resource Center
Tarrant County Juvenile Serviees
City of Fort Worth
City of For� Wo�th
City af Fo�t Worth
Fort Worth Independent School District
�ort Worth fndependent School District
Fort Worth Independent School District
�'ity of �o� WorthF T'ex�s
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DATE R�FER�NC� MUMBER LO� NAME PAG�
� 0�2�0� ��� �77� I -3�scHoo�s . z of 2
5UBJ�CT APPROVAL OF AM AFTER--SCHOOL PRaGRAlU1 AGR EMENT WITH THE FQRT
WORTH lMDEPENDENT 5CH40L DlSTRICT �
FISCAL INF�l�MATI�NICERTIFfCATION:
The Finance Director cerfifies t�tat funds for this praject are budgeted in the FY2001-2�02 Fart Worth
CPime Control ar�d Preventian District budget.
LW:k
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Su�mftted for Ciiy Manager's
Of�ce b�:
Libby Watson
Originating Department Head:
Ralph Iviendoza
AddiEinnal Infarmation Contac#:
Ralph Mendoza
I �� I ACCOUNT +
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51$3 I �
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483$6 (from)
GR79 539120
48386
CENTER ' AMOUMT � CITY SECRETARY
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