HomeMy WebLinkAboutContract 271615 �
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FIRE SERVICES AGRE�MENT
STATE OF TEXAS �
�
COUN�Y OE TARRANT §
CIiY �f��R�i�Fil� -�: :
��NiFtACT N� . �� �.�{'�
WHEREAS, the City of Fort Wor�h and the Ci�y af Benbrook have � lenq�hy
history of mutually �Seneficial coape�ata�va efforts in the provision af �ixe
fightinq sexvices; and
WHEREAS, pursuant to Chapter 791 of the Texas Governanent Code, the
T'exas Interlocal Coopexatian Act, th.e Gity of Fort G�lorth andE the City of Ben--
brook desire to continue �hese cooperatzve ef�orts to provide adequate fire
fighting services to the citizens of their respective cities in the most ef-
fiGient and eronomical manner; and
WHEREAS, the City of Fort Worth anc[ th� Ci��r of Benbrook desire �o
specify the terms anci condi�ions o� an agreement �h�ough which �his mutually
beneficial re3.ationship may conta.nu� inta th� future:
NOW, THEEtEFORE, KNOW ALL BY THESE PIi�S�NTS:
T'his �on�ract and agreement is entered into by and between the City of
Benbx�aok ("Benbrook"}, a home-rule municipality in `Tarrant County, acting
through its duly authorized �7ayoz, and the City of Fort Worth ("Fort Worth"),
a hame-ru1.e municipality in Ta�ranL County, acting through Gary Jacl�son, its
duly authorized Ci�y Manag��; and
W 2 T DT E S S� T H:
1. SERVZCE AREA; PROCEDUR�S
Eort Worth wi�l provide fire pro�ection serv�ce a� �he service level
specifiecE hereinaft�r to Benbrook in the service area, the exact location of
wh.i.ch is designated in a location map marked Attachment "A," hereto incorpo-
rated and specifica�.�y made a part of this aqreement. Fire protection se�-
vices wi11 be provided in accordance with s�andard opera�ing procedures o�
the �'ort iniorth Fire Departmen�, in conformance with Fort Worth's rules, xegu-
lat�.ons and oxdinances relating to provision of such services. AJ.I ca��4
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shall be received froan Central Dispatch in the �ort Worth Fire Depa�tment,
and all alarm procedures shall be wholly under the Fort Wo�th �irE Depart-
me�t's control. I� is recagnized arid understoad that Fort Worth cannot and
does not assume responsibzlity for the provision o� fire services beyond
thase of th2 service �evel chosen by Benbrook, nor outside the service area.
2. DUk2ATIOI+I; RENEWAL
This agxeement shall be in effect for a period of £ive (5y years, com-
mencing Octoher l, 2001, and expiring September 30, 2006, unless terminated
earlier for cause as specified below. Cost adjustments shall be made on an
annual basis, pu�suant to the farmula set out in Sec�ion 3, "Cost Calcu�ation
Formula," az�d the respective attaehments thereto. At expiration, the -�erms
an.d conditians of this agreemen� may be extended for addi�ional fi.ve-y�ar pe-
riods� u�aon mutual consen� o� Fort Worth and Benbrook an writing.
3. COST CALCUE,ATi4N FDRMULA
As cansideration fox the grovisinn of fixe s�rvices, Benbraok �rill pay
Fort Worth the amount set out in Attachment "B" which sha11 be cal.culated on
�he basis af the following factors, subject to annual revision and adjust-
ment:
A. Fort Worth's pe� capita cost nt fire protection;
B. Benbrook's population served by this agreement;
C. The hazard potential �ac�or �or t�?e area covered under thzs
agreement;
b. The level of service pravided.
�ach of these factors is analytically set aut in greate� dEtail in Attachment
"C" incorporated and specifically made a�art of this agreemen�. Th� actu,a.l
calculation figures �ar the ce�rren� �rear of the cantract, including service
level chosen and hazard patential faetor ra�ing, shall appear in Attachment
I '•�
q . COAIBInERA'riON
Fort Wor�h and Beni�raok, as tax�aayer-suppor�ed entities, xecognize th�
a.mportance of timeliness of prov.iding cos�t figures for purposes of budgetary
convenier�ce. Therefore, Fort Worth covenan�s that it w�J�]. cause to be sent to
Benbraok no later than August lst of each year a calculation of the cost of
fire service for th� fallowing year similar in �armat to l�ttachment "B"
hereo�. Should Benbrook fail ta receive said cost calcula�ion by August J�st o�
that year, i� shall noti£y Eort Worth of that fact by registered or certified
mai1, requesting �ort Warth to zmmediately provide same, �'nrt War�h covenants
that i�. will u�e its best efforts to provide app�opri.at� cost information to
Senbrook in a timely �nanner.
�enbxaok agrees �o tendex to Fort fn7orth twelve (12) equal monthly pay-
ments, each payment representing 1/].2 a� the total amount due under �he terms
of this cantract. The first payment will be due on o� ]�efare Octab�r 15,
2001, and month�y payments therea�ter sha11 be mad� no later than the fifi-
teenth (15th) day o� each month. Payment sha11 be by certz�ied check or by any
other methac€ agreed to by Benbrook and Fort Wo.�th.
�. T�i�MINA�ION FOR CAUSE
Bath cities recognize the importance of tire service and ag.�ee ta act
in utmos� goad faith in their re�ations with one another under this agree-
ment. Unilateral termination of this agreement shal.l be limited to the fol-
lowing circumstances and onl.y a€ter the defaulting party has been gizren rea-
sonable opiaortunity to cure :
A. Fort V+lorth may te�minate this contract for nonpaymen� upon one hun-
dred eight�' (180} days` written notice.
B. Benbrook may terminate this cont�act �or failure of Fort Worth �o
provide service upon one hundred eighty {180) days' wri��en notice.
6. LIABILITY
(a) In acco�danc� with section 791.006 of the Tez�as Interloeal Coopera-
tion Act, (T�x. Gon'T CooE Arirr. § 791. OQ1 et 5eq. [Vernon 1994] ), an�r civi�. lz-
abiiity arising from �urnishing fire pro�ection servaces under -this contract
shall be �he responsibility of Benbrook.
(b) Subject to ti�e faregoing, Fort Worth and Benbxook agr�e to tF�e
followinq:
1. Title to a�l equipmen� used by t�ae k'ort Worth Fire Department �o
carry out the terzns a� this contract will remain .i.n the City of Fort
Wor�h.
2. T,itle to all equipment used by the Benbrook Fire Depa�tment to carry
oait the terms of this contract will remain in th� City of Benbrook.
3. Each city sha.11 bear its own adrninistrative expenses incurred pursu-
ant to and arising out the performance of this contract.
4. Pursuant to the terms of the statute referenced above, Benf�rook
agrees to be responsible for all liability fox any damage to Fort Worth
equipment, and for all lia�ili�y for persannel and employee benefits
for Fo�t Worth personnel providing services under this agreement, in-
cludinq �rorkers' compensatian, �ension and r�tirement benefits.
7. NON-WAIVER OF IMM[JNTTTES AND DEFENS�S
T� is expxes5ly understood and aqxeed that, in the execution of th�s
agxeement and contractp neither city waives, nar shall be deem�d hereby to
waive, �ny imznunity or defense �hat would athe�-wise he available to it
against third-party c].aims arising ir� the exercise of governrnentaJ. powexs and
functions.
B. �ON-ASSIGNABILITY
This agre�ment zs not assignable b� either party and any attempt to as-
sign it is vo�d.
9. �MENDMENT
This agreement may b� amended at any time by zttutual consent of the par-
ties. Any such amendment shall be in wra.t�.ng, attached hereto anci �i1ed with
the City 5ecretaries or othex appropriate official of the pa�ties.
10. ENT�RETY
This wxiting with its attachments and with any amendments, per the
�aregoing paragraph, constitutes the entire agreement l�etween E'ort TiVorth and
Westover Hills, and no oral or writt�n agreemen�. exists elsewhere to modify
s azne .
ii. SEVERABTLITY
The provisions of this contract are severable. Should any porti.on of
it be adjuc3.ged invalid by a court of competent jurisdiction, the xemainder of
its ��-ovisions are to be given full force and e��ect as if the offending por-
tion did not exist.
�.
A't'iE S T :
: � City ec:�etary
APBROVED AS 'TO FQRM AND LEGALITY:
� '
�h. City tarney of Fort o�th
Date: � �� �!
ATTEST:
rt+�.,a� � �
it Secretary �
AL�PROVED AS TO FORM L ALITX:
City Attorney of Benbrook
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CITY OF FORT WORTFi
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Cax�tss��� �ur��ari���.iar�
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CITY QF Benbsoak
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F,T. H�b�rt, Mayor
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ATTAChMEi�T "B"
2001 — 2002 Fire P�otectzon Charges to Benbrook:
(a} Fort Worth Per Capita Cost o� Eire ProteCtion
(b) Benb�ook Population to �e Pro�ected
{c) Benbrook Hazard Pnten�ial Factor
id) Service Level 4. (20�)
$�96.54
7, 918
1.0
$232,060.7�
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ATTACHE�IENT "C'
Cost Calculatian Formula - Az�a�yz�d
�. CL'�Y OF FORT V�TORTH PER CAPI`PA CDST OF FIRE PROTECTzdN
The figure arrived at is based on the following factors:
A. The most recent ada��ed Fort Woxth E'i�e Departm�nt budget
S. Indirect cast� £or Fort Worth Fire T]epar��nent
C. Debt 5ervice (attribu�able �o Fort Worth �.��e �epart,ment}
D. Population of City of Fort Wor�h (according to the most recent
report by NCTCDG)
The actual calculation for this function is A plus B plus C, the
tatal. th�n divided by D.
II. POPULATTON OF THE CITY Ta BE PROTECTED
In the case af a city requesting fire protection for the entire
population, the most rece�t COG populatian estima�es are used. In cases
a.n which a portion of a city is to be p�otected, th� most rec�nt U.S.
Census Bureau Block Data for the portion of �he City to be protected
and the most rec�nt U.S. Census Bureau Total City Atirerage Household
Size for the City will be used �o calculate the papvl.atian.
�'ormula: S7.ock Data Population X Average Househald Size = Popula-
tion ta be px�otected.
III. HA2�ARD PQTENTTAL �"ACTOR
The Hazard Po�entzal. Eactar determines whether the a�ea �o be covered
has a c�reater or 1ik� fire protaction fac�or as Fort Worth. The Eactor is
based on an assess�n�nt of:
A. Varying types of properties in the area to be protected, mhis in-
cJ.ud�s a survey of smail homes and businesses which have a mini-
mal po�ential to escalate beyond a first alarm assignment; larger
homes, light indtistrial. area, and other propert�es that have a
potential for escalation to a higher alarm level; i.n�ustria.� ax-
eas, hazardous operations, highrise buildzngs, laxge public as-
sembly areas, and a.nstitutianal properties where life hazard is
a�ove averag� and other properties where the paten�ial to esca-
late to a maximum response is high.
H. Transporzatian Routes. T�anspartation routes are factored due to
�he special problems railroads, highways, and major traffia
routes can add �o fire protection e�foxts.
C. Open Land. Soth deveioped and undeveloped open land is included
since tires in these typas of areas �equi�e special kinds of
equipment and, at times, large numbers of manpower. In evaluating
this category, consideration is given to area� accessibility, �nd
ground cover.
D. Other Fire Protect�an Facto�s. This includes water supply, fire
and build�ng cad�s and their enforcement, sprinklers, standpipes,
an� smoke and heat detectors.
E. Special Facto�s. Any special factors unique to potential protec-
tion a�ea and inconsistent with the �ire department's experience.
Al1 ratings o� �he potential protection a�ea are don� based on the re�
lationship of each factor t4 th� "norm" of Fort Worth. A rating of 1 means
that a�actor is appxoximately the same as is common �o like fa�tors in the
City af For� Worth; a greater hazard factor would receive a higher rating.
Undex� no circumstances would the Hazard Factor be le�s than the 1.0 factox
applied to the City of Foxt Woxth.
iV. LEVEL OF SERVTCE TD BE PROVIDED
The final factox in the formula allows a ciient city �o ahoose one of
four J�ev�ls of service to be provided by the Fire Depa�tment.
Level 1 Full fixe p.�atection service� including �ull fiire suppression;
eme�g�ncy medical first responder services; inspection of aI�
schaal.�, water hydrants, commercial esta#alishments, and chuxches;
arson inves�iga�iori; bamb squad; £ire safety education; hazardous
materials xesponse; emergency management; all other fire services
recaived by Fort Worth residents. The cast o� Level 1 service is
based on the full per capi�a cost af Fort Worth fire protecti.on.
Level 2 Full fire suppression s�rviee, emergency medical services first
respor�dex service, inspection of water hydran�s, and hazardous
mat�rials incident response. I� the Fort Worth Fare Department
Incident Commancler determines that any specialized serviees, in-
cluding but not limited to hazardous materials response, techni-
cal rescue, and/or emergency medical services are required for a
part.i.cu�.ar inciden� responded to in �he contracting city by the
Fort Wa�th E'ire �epartment the contrac�ing ci�y will not be
charged for such addi�ional servicas. Leve1 2 sexvice a.s provided
for 90� of the full pex capi.ta cost of Fort Worth fire pxat�c-�
tion.
Level 3 Nearest one-alarm assignment. Fa� this level of service �he Fire
Depar�ment w�ii respond to the nearest one-alarm assignment,
which includes, on average, �wn Pump comt�anies, one Ladder com-
pany, and one Battalion Chie�. This �.eve1 0� service does not in-
clude emergency medical first responder service or hazardous ma-
terials response. Tf the �"ort Worth Fire Department Incident
Cammander determines �ha� any spacia�ized sexvices, incl.udzng bu�t
nat limited ta hazardous material.s �espans�, technical xescue,
and/or e�rtergency medical services are required for a particular
incident responded to in the contxacta�ng city 1�y 'the Fort Worth
Fire Depa�tznent the contracting city will not be charged fox such
additional services. Level 3 service is �rovided at 600 of the
per capita cnst of For� Worth fire protection.
Level 4 Nearest a�e-alarm assignment. For this level of service the �ire
Department wiil respond to �he nearest one-alarm assignment,
which includes, on average, two (2) Pump companies, one (1) Lad-
der company, and one (�) Batta�ion Chiei. This i�ve1 of servic�
does not inc�ud� emergency medical first responder service or
hazardous materials response. It the Far� Worth Fire Department
Tncident Commander determines that any specialized services, in-
c�u�ing but no� limited to hazardous materials respanse, t�chni-
cal rescue, and/or emergency medi�al services are required for a
particular inciden� respo�ded ta in the contracting city by �he
For� Worth Fire Department the contracti�g city wi�� not be
charged for such additional services. This level of service also
requires th� contracting eity ta supplement the fire ground re�
sourc�s by responding up to all available fire persannel and ap-
paratus when reques�ed by �he For� Worth fire commander. Such
supglemental resources wi11 woxk under the directian o� th� Fort
Worth Fix� Department district chief or incident commander. Level
9 service is Z0� of the per capi�a cost of Fort fnlorth fire pro-
tection.
�ity of �ort �ortl�, Texas
��a� ��d �,���t�� ������������
DATE R�F'EF2ENCE NUMBER LOG NAME PAGE
10I�101 ���o� �76� 36BEN
I SUB.�ECT FIRE S�RVICES C�NTRAGT WITH �HE CiTY OF BENBRQOK
Four �e�els of service are avaifable to a contracting city:
2of2
� L�vel 1- Provides fu�l fire service and all ancillary services such as building inspeciipns and fire
safety education programs; and
• Le�el 2- Full fire suppressior� service, emergency medical servi�es, inspection of water
f�ydrants, and hazardous mat��ials response provided; and
� Level 3- Fire suppression �rovided ti�rough the nearest one-alarm assignment consisting, on
average, of two engine companies, or�e truck com�a�y, and one battaEion chief. No other
servie�s are pra�ided; anc�
� L�v�l 4- Fort Worth Fire Depa�fiment responds with a one-alarm assignrnent consisting, on
a�erage, of two engine companies, one truck company, and one �attalior� chief. Under Level 4,
th� contrac�ing city is obligated to supplement the fire ground resaurces with all of its available
fire personnel and apparat�s at �he request of tt�e �ort Worfih Fire Department incident
commander.
The Benhroo�t contract is based on Level 4 service.
FISCAL INFORMATIONICERTIFICATIQN;
T�e Finance Direcior certifies ihat #he Revenue �i�ision of the �Finance Department is responsible for
#he col�ection o# funds due to the City under this agreement.
LW:k
Submitted for City Man�ger's
Office by:
Libby Watson
Origlnating De�artment He�d:
H. �,. McMillen
Addit3onal Information Confact:
6183
6801
�`T]ND I ACCOUNT
(to)
GG01 462604
t
(from)
CENTER I AMOUNT
03650DD
$232,060.74 �
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H. L. McMillen b801 � r
CITY SECRETARY
C�i�y of'�'or� �or�t�* �'ex�l�
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1�l�1�1 �`*�-1���v'� �����1 � 1 of �
sUa���T �IR� ��R�I�E� ��NTRA�I� VVITH ThEE �ITY �� �Ei��3���}{
F�E���I+i��E�lDATI�N;
Ct �s r��otrr�'r'fer�d�tJ tP��t the �it� �oun�il �utho�ri�e #�e �ity f�+1��r2i,ger to �xecute � rnulti-�rear contract to
provi�a �Ire s�rvi�es to #he �il� of ��nk�roaE� {B�nbroo€c} f�r a f��si year ar��our�t �f ��3�,060.74,
bl��lJ��l��l:
�r� ��to��r �, 1��0 {�1&� �,12b�7�, the �il� �ourr�rl execu�ed a fkve-year con�fack �o {�r�vide �ire
�erv��� to �ertain a�eas of �anb�aak, 7�e �ri�ir�al agre�rr�eflt pro�ri�ed servi�es far � flv��rear �er�ad,
v��ti� �� o�#iar� �� r�r�e�+ �nr a� addittor�a! �v� ��ars. Be�rbro�k requ��#�d, an� th� For� 1Nor#h �ity
�o�ncil ap�roved rer��w�l of kh� c�nxt�c# For th� fin�l fl���y��r tefm on ���ober �, � 9�� {V��� �-95��2�.
�r� �ept��nb�r 5, �{l0� �1�+1&� �-���'I�). the �iky ��un�ll �p�rov�d a ona-�e�r c�n#ra�t wit� B���roak
ta �ont{nue the p�ovision af fire s�rvi��s d�rkr�� �h�� �eriorl �t��t a new ��ntract �rran�em�n� wa�
��V�Iop�d.
�he ��ta�h�d �ontraci exie�d� khe reiati�n���p w�th 8e�brook for fiv� ��ars, w��h f�v�-y�ar r�ne�vaf
optEons, Ur�t�er the t�rms of #h� c�ntra��, �er�#�r�ol� w�ll �ay lh� �it�r of Fort �No�kh ��3�,��Q,74 for the
firsi° �+�a�r af th� �ontract, w�#� co��k �dju�trr��r�ts e�ch ��ar b�s�d vn ��rt V1f�rth's p�r c�pita c��f of fure
prote�t�o�.
The �ormufa uti�i�ed t� arriv� �t #he charges ��r fir� service peovir�eci by the Fo�k 1+Vort#� Fire DepaRrr�ent
to othet cili�s as based �n �our r���i�a�res: Fort 1+V�rth'� pe� capita co�t of �ir� �Eo����ti�n. �C�� �v�u€�tlar� ��
the c�ly receiving �ire prot�c#ion senri��s, a ha�ard p���nli�l �a�t�r, ar�d the �ervi�e IeveE �eEected b� lhe
�ity r�ceivir�� the s�ruic�s. 1"he per capi�a �o�t is cal�ulat�d b��ed o� the �ir� l��p�r#ment's a�apte�
b�dge�, ind�rect �:osks, de�t s�n�€�� �tlri�ul�d �� the �Ir� [7ep�rtCril�nl, a�d Fort 1+Vorth'� ��p�lalion.
The populatGon of #he area to �e �overed is �at�rmin�d �sin� e€th�er th� most ra��nt �or�h Texas
�auncfl o� C�ve�nr�en�s' �op�rl��ion �stkrr�at�s w��� ar� a�tir� �i�y is tc� �e co�r�T��i, �fi th� r��s� r��er�t
l,J.�. �en��rs Bt�r�a� �e�s�s B��ck Date an� ��nsus �ureau lotal a�rera�� ho�s��o1€1 si�e when or��y a
p�rtion of a�i�y is covef�d. T�is latte� rn�th��d i� �tklized In �F�e B�nbrooi� calc�laiion, .
Th� hazar� p�tential factor Js a tc��l t� d�termine vuh�lher EE�e area to be cov�reci b� lhe ��ntra�� h�s �
g��,�ter, ��ss�r, or iik� firfe pr�te�lion a� �orl V�Jorth. fihe �ac�a� is bas�d on �r� ����ssme�rt o� 14�e ky�es
of proper#ies k� #h� ar�a, transp�r#atian r�ut��, op�r� I���, �#h�r fiire pr�#��tion fa�tors including w�t�r
su��ly, ��rinf�te�s. et�., a�d specia! fa�to�s wE�i�h �re un�qu� to the prokectic�n a��a. All r�ting� are
b���d or� k�e r��at�orlship af e��h f��tor ko khe 'r��rrr�' of Fork Warli�. A� ratlnc� �f �.� maa��s a factor is
the �am� as is cammon to like factars in Fort VUarth; a�r�ater hazard wouEc� rece��e a�i�har satir�g
while a less�r h��ard wuuld recerve � lower rating.
�'i�,y r�,�`�'��� ��r����, �''exa��
���o� �n�[ �a����� ��n�n��rni����n
Dl��� I��F'1=F2�FJC� h]fJh�E3�i� l.,�C� M1AN1� F'r�C��
1�I�l�� **��'� g'�$� 36BE�J 2 0� 2
SUBJECT FIRE �E�VI�E� ��PVTF2A�T 1NITH THE �IT�' �� B��lBf�Q�K �
Faur I��rels of ��rvi�� �re arr�lla�le to a��r�trac�ir�g ci��r:
+�ev�l 'I R Pr���cte� fu�l fire �ervrce �nd �f! �n�i�l�ry s�rvi��s su�h as bu�lc�ing insp�ctlons and fire
s,�fe�y educa#i�r� pro�rarrts; and
*�.evei �-�ull fire suppre�s�a� servace, em�rg��c� medlcai serv�ce�F It"kS'�]$C�[�[1 �f water
kt}+drants, ar�ti ha�ard��s materie�s respor�se provlded; ar�d
f L�v�l �-�ir� ��+ppr�s�ion �ro►�i�e� thr�u�� th� n�arest on�-a�arm assignment consisiing, on
aver�ge, of tws� �r���n� �ar�par�i�s, or�� tr�c� corr�pa��r, and €�n� baikaiion ch���. �o a�her
servkces ar� provided; ar��
• L���] �- Fart UVor�h �'ire Dep��#��e�t ������nds +nrith a or��--al�rm a��sigr�me�t con���#'rng, c�n
average, of two er�gEn� comp�r��es, one �ru�k c�rr��arr�, ar�d one battak�on cC���f, iJr�de� l�e�rel �,
t�v contra�Eing �ity is oi��i��ted t� su��l�m�nt li�� f�r� �r���d ��sourc�s vuit� alE vf its available
fire per�or�ne� and apparaf�� at the r�qu�st o� ��e Fort 1+Vart� Fir� Departmer�t �ncid�r�t
carr�t�an�e�.
The 8en�rooi� c�ntra�t i� based o1� Leve! 4 servwce.
FI���IL I�F��2f1+1A��fO�V��ER�iFl�#�TI��l;
Tl�e Flnar�ce D�re�tar c�r���es that t�e Re�renu� Dwvis�on of !he Fl�ance D�partr��r�1 is r�sponsib[e for
th� colle�kion of f�nds �us to t�e �ity �nder t�is agr�em���.
LW :it
Submitle�i f4r C'IFv �tnn��rr's
Officc Uy:
Llhby VJnRsar�r
(}r�giniitYng Ucpariareul tle�i�l:
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A�Iditlunal lofurr�a�lfou Cooi�cl'
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