HomeMy WebLinkAboutContract 28187r •
� Fecieral Pass Through
Grant Ftuids CFDA #20.600
❑ State Grant Funds
Misc. Cantract Number: 583xxF'6092
Charge Number: (03) 04-02-B1-CZ
P1N: 17560005286019
TEXA5 TRA�FIC SAFETY PROGRAM GRANT AGREEMGE�I,N�Y ��������
THE STATE OF TEXAS ** �
G�NTI�AC�' is� . . r . '
THE GOUNTY OF TRAVTS ** � � �
THTS AGREEIV�NT IS MADE BY and betwean the State of Texas, acting by and through the Texas Departmeni of
Transpartatipn, hereinaffer called the Department, and tlie Citv of Fort Warth, hereinafter called the Subgrantee, and
becomes effective when fully executed by both parties. For the purpase of this agreemant, the Snbgrantee is
designated as a{n) local �overnmenk.
AUTHORITY: Texas Transportation Code, Chapter 723, the Traffic Safety Act of L967, and the Highway Safety
Plan for the following Fiscal Year(s) 2003.
WITN�SSETH
Project Title: STEP Wave
Brief Projeet Deseription: In�reased occunant nrotection and snaed enfnrcerrxent durin� desienate�i beriods.
AGREE11�iENT
Grant Period: The Grant becomes effective on 11115/U2, or on the date of ftnal signature, whichever is later, and
ends on 09/30/03.
Maximum Amou�t Eligible for Reimbursement: $13A00 ,. Cost �curred after the end of a fiscal year cannot be
reimbursed withont prior written appraval from the Department. (See also Article 3, LimitaEion af Liability, in the
Standard Provisions)
Project Year: 2 Estimated Budget:
Labor
Other Direct Cast
��a�x��t�&A cos�
TOTAL
$
�
Project Year: ,_, Estimated Budget:
Labor
Other Direci Coet
Indirect/F&A Cost
TOTAL
$
$
Project Year: _ Estimated Budget:
Labor
Othcr Direet Cost
IndirectlF&A Cosi
TOTAL
$
$
TxDOT
12,800
200
0
13,000
T�cDOT
0
TgDQT
0
StatelLocaU�ther
0
0
0
. �
stac�n�.o�auott��
0
Siate/LucaUOther
0
Pra�ram IncoEne
0
0
a
0
Pro�rau� lncame
0
Pro�ram Income
0
In addition tu the Standard Provisions of the Agreement that follow, the following atiachments are incorporated as
indicated as a part of the Grant Agreemeut:
� Attachment A, Project Description
� Atkachment B, Project Budget
� Attachment C, Standard Assurances
� Attachment D, Debarment Certificatian
❑ Attachment E, Lobbying Certif�cation {required ii arnount payable is $100,004
❑ Attachment F, Child Support Statement ���� ; �,� �
111�1�, �
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Charge Number:
TN WITNESS WHEREO�, THE PARTIES HAVE EXECUTED DUPLICATE COUNTERPARTS TO
EFFFC�"UA'TE THIS AGREEMBNT.
'�'I�E a�UBGlEtAN`i'EE � TH� STATE OF TEXAS
�xecuted by and appraved for the Texas Tra�sportatiun
Caznmission for the purpose and ef%ct of activati�g
The Citv of Fort V4Torth and/or carrying out orders, establish - policies ar work
^[Legal Name of Agency] programs appxoved and authori�e the Texas
Txanspartation Cn ' , 'on.
�ay � _w " � �' .
[.4uthorized Signature] �
� Di iric� Eng' er
Libby Watsan, Assistant City Manager Te�sasDepa entofTransportatinn
� �1Vame and Tztle] �
. . r
. . . Date ���"'�e�`��
Date � . '
� BS� .
�1.'I 3'EST: ��� � Director, Traf�'ic Operarions Division � _ _ .
� ' - � Date �
--� �- - —�- - -- - — . — � �
. [signa;vre] ._ , - . .,
G1oria Pedrson, Cfty 5ecretary �
� �iame and Tit�e] . . ,
, Un�er autkoriiy of [?rdi.nance or Resolut�an ' _� - � �
NUIIa�38I ��QI �OC�� gOV�IIII10TlY5�:.
.� `
• r ..� � � � } � .._
��=t.+� �S . +�'
Mailing Addresses
For the purpose of this agreement, the following addresses sha11 be �sed to mail all requ�red notices, reparts,
claims, and carresgondence. (NOTE: �or warrants (checks), the addtess indicated by tha mait cade, last thi'ee
digits of the PIN on page 1, shall be used. If that addzess is not appropriate for warrants, please change the naail �
code accordin.gly and nntify T�rDOT of any changes:):
-� For Subgrantee: .. ... For Texas Depawtment af Transportation:
ATame: S�t. Jon Fahrenthold Mrs. Jac[de Carter
- 7['itl�e STEP Sapervisar Traffic Safety Pro�ram Adminisfrator
Organization: �'art Worth Pol�ce Depart�neuf Te�as llepartenent of I'ranspnrtation
Address: 1IOQ Nas�ville � PO Bog 686$
Fort Worth, TX 76105 �ort Worth, TX i611�-6868
Phone: t81'7� 871-7135 ' (81'� 3'�0-661.8 '
Fax: (Sl'7� $71di11$ (81"1} 3'�0-6iD9
E-mai[: �'ahren,j(a�ci.fort-worth.tg.us 3cart{a�dot.state.tx.us� ;i '�j;;'�'���, '� ,F � ',f� �
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Te�ras Tra�c S�fety Program Grant Agreement Page 2 of IQ TxDQ Fxi ��J2'��t��i3' ��C12) �
�� , ���,.�i� �i�'a,i I�
STANDARD PROVISIONS
ARTICLE ]. RESPONSIBILITIES O�' THE pARTIES
T�e S��bgrantee shall underiake and carnplate the project as described in Attacbanent A, Approved Project
➢escriptiou, and� in accordance with ail tenms and conditions included �nereinafter. The Departnnemt shall pxavide
assistance as apPropriate and as specified in said Attachment A.
AIi'TICLE 2. CnMPENSATION
A. The method of payment for i�iis agreement will be based on acival casts i.ncurred up to and nof to exceed t�e
lirni#s specified in Attachment B, Approved Proj ect Budget. The amaunt included in tb.e projeGt budget will be
deemed to be an estimate anly and a highez axjnount can be reimb�sed, subject to the condiiions specified in
p�ragraph B hercunder, Tf Attachment B, Approved Proj�ct Budget, specifies that costs are based on a specific
zate, pex-ur�zt cost, or otk�ez metliod of payment, reimbursernent wi11 be based on the specified methvd.
B. All payinents made hereunder will be made in accordance with Attachment B,.Approved 1'rojec� Budget. The
Subgrantee's expendaifures may not exceed any budget category in the Approved Project B�dg�t by an amount
greater than 5% of the total xeina.buzsable amount af the budget witi�out a written agreement ame�idment.
However, the Subgrantee must provide written notificati.on to the Department of a change of 5% or less, priar
to payment of the Reques� For Reimbursement that includes t�e change, zndacatzng fihe amaunt and percent
cfit.nge and�the reasan(s) fox it. The maximurn arnount payable shall not be increased-as a xesult of exceeding a
, t�ud�e# category without a written grant axaaendment. .
C. To be eligible foz reimbursement under this agreement, a cost must he incurred in accardance witli Attac�unent .-.
�t, �1:ppraved project Budget, waithin thc time frame specified in Grant Periad on page 1. � ' �.' _
D. l��.ymeut�c�f c:�sts incurred under this agre�ment is �urther govcmed by one ofthe following cost�principles; as' .- �_ �
�ppropnate, autlined iz� the Federal OfCice of Management a.nd Budget {OMB) Circulars: - �� .
a- A-7,1, Cost�Principles for Educatianal Institutions; - '
o� 4-87, Cost Principles for State and I.ocal Govenarnents; nr; ..�
a A-122; Cost Principles for Nonprafit Organizatians. -
E. The Sub�rantee agrees to submit montiily or quarterly r�qnests for reimbursement, as designated in Attacl�nent � � �
� A; within tL�irty,(30) days after-the end.of the billing.period. The.Sub�antee will use billing.statemenfis-, ., .:,. ,,:_ .._,
ace�pt�k�le to the� Department: � The original .billing sta�ement and one �opy.is to be submitted to� the address �•� •'-• .
shc�wn ou page 2 of tbis agreement. �- � �
�`. The Subgrantee agrees to submit fhe ixnal request for payment under tlus agreement within. sixty {60) da.ys of
the end of the grant period. �
G. The Departrnent will exercise a�l good faith to make payments witlun iUirty days ofreceipt o�properly.pxeparecl
and documented requests for payment. Payments, however, are contingent upon fhe availability of appzopniated
funcis.
H. Project agreements s�pported with federal funds are limited to the length of the agzee�aaent peziod and usualiy
do �ot �eceice extended funding beyand�three years. Tf bot� the Departmeni and the Suhgrantee agree that the
project has demonstrated merii or has potential. lon.g�raz�.ge benefits, th� Subgrantee may apply far funding
2ssistance beyond th� three year limit. _To be eligible, the. Subgrantee must have. a cost assuxnption plan by the -
ezzd of the f�rst twelve. months.� This plan will include a scliednle for pl�asing in funding fram its own resou�rccs
and the p�asing out of funding support from the Department. All plans mast be approved by the Department
before any extension beyond the t3�ree year limit witl be granted. Preference will be given ta those projecYs far
which Y�.e S�rbgrantee has assumed some cost sha.ring Uy the end of the first twel�e months, and to those wlaich � �
propase to asswne the largest percentage of subsequent groject costs.
Certain categori�s of funds may be exe�npted by the federal government from #he time limit requirement.
Unless exez�pted, all %dezaliy-funded agreements are considered to be subject to the time limit provi.sion. '
Fwnding support for all staie-funded pzojects wi� be limi.ted to thc tcrm of the agreement. Any extensian
beyand thaf time will be negotia.ted on a case-by-case basis.
TeScas Tra�'tc Safety Prugrarn Grant Agresment Page 3 af 10 TxDOT Forrn 2Q7S (rev. 8/200�)
!�RTICLE 3. LIIVIITATION OF LIABILITY
Because funds are authorized on a fiscal year basis only, payta�.ent of costs incurred hereunder is contingent upon the
availability of funds.
If ak any time during the agreement period the Department detem�ines that there is �insu#�icient funding tq continu�
khW pr.o,ject, the Departin�nt shall so notify the Subgrant�e, giving notice oi intent to iernun�te the agreement. Such
tPrnvnation wi�11 be conducted izx snc�. a xnannez t]aat will m�nimi�e disruptiou to the Subgrantee and.the Deparhnent,
and as fiuther specified in General Frovision G9, Termination.
Ttie Subgrantee, i f other than a State agancy, shall be xesponsible foz sattlement o� any and all clairns and Iavvsuits by
third parties arising from ar incident to the Departmeni's non-payment af the Subgrantee's claim urAdez t1�i�s
agrePsnent The Subgrantee expressly aclrnowle�ges that its responsiUility ineludes tlze payment of a11 damages,
expe��ses, penalties, fines, costs, charges, and attomey fees, if the clairns oz lawsuits ar� based upon the Department's
non-payment of claims submitted under this agreement. The Subgrantee shall defend any suits brought upon all such
clair,ns and lawsuits and pay all costs and expenses ineidental thereto, buX t'he Deparlment shall have the right a# its
option to participate in the defense of amy suit, wi.thout relieving the Subgzantee of any obligation hereunder.
Al2TICLE 4. AGREEMENT AMENDMENTS
If at any time :d,uzix�g the agreement period the Depaztx�aent detexz�ai�.es t�at additianal funds are needed to cohtinue
the project and the maximum amount payahle is insuf�cient, a written amendment is to be executed to au�orize
additional funds, if fhe Degattment and the Subgrantee deternvne to continne project funding.
�.Adc3itioaially, any e�anges in the agieement perioci, agreement terms or responsibilities or tl�e parties hereto sha11 be
enacted b�� r�nitte�r amendment executed by bnth parties. .. � � •
'The �nendment shatl be agreed upon by the parties to this agreement and shall state the change to tlie rnutual ' �
satisfaction of the parties. In na event will tI�e agreemenf period be extended ualess a r�vritten amendment is exec;nted_
bzi�oz� the r,omplet�on date specified in Arti�ie 1: •. � '
,P.R�ICI.� 5. ADDITIONAL WORK ' �•
If�the Subgrantee �is of the opinion that any work it has been dixected to perform is beyond the scope of tlus ��
agreement and constitutes additi.onal wor�C, the Subgrantee shall proznptly nofify the Department in vvrifing. In the
event that the Department finds that suc� work does consfitute additional work, the De�artment shall so ad�ise the
5ubgrantee and provide compensatian for doing this work on the same basis as the original woxk. If the
compensation for the addit�onal work will causa the rnnximum amo�mt payable to be exceeded, a written amendment
wi1T be executed. Any amendment so executed must.be approved within the agreement period specified on the cover
page to this Grant.
ARTICLE 6. CHANGES IN WORK '
When the appro�ed project descripfion requires a compieted wark product, the Department �will re�iew• the work as
specif'ied isr the approved project descript�o:a. If the Depaztment fimds it necessary ta request chamges in previpusly
satisfactorily completed wark ar parts thereof, the Subgrantee will xnake such revisians as requested and directed by .
the Department. Such work wili be considered as additional work and subject io the requirements established in
Ariicic 5-,
If the Department finds it necessary to require the Subgrantee to revise cornpteted work ta correct errors appearing
theren�, the Subgrantee sha11 make such corrections az►d no compensation will be paid fQr the coxrections.
Texas Traf,�c Safefy Prograrn Grant flgreement Page 4 of 10 TxDOT Form 2075 (rev. $/2002)
AI��IeLE 7. GENERAL TERMS AND CONDITIONS
G1. Indemnification
Ta the extent permitted by iaw, tkie Subgrantee, if otb.er than a Sfate agency, shall save hannless the Department from
all claims and liabifity due io the acts or omissions of the Subgrantee, its agents ar employees. The Subgrantee also
agress to save hartnless the Department from any and all expenses, including attomey fees, all court costs and awards
for damages, fncurred by tk�e Departznent in litigation or otherwise resisting such clauns or liabilities as a result nf
any activities af the Subgrantee, its agents or employees.
�urther, to the extent pemaitted by law, the Subgrantee, if other tnan a State agency, agrees to protect, indemuify, and
save hannfess the Department from and against all clai�ns, dernands and causes of aetion af every l�nd and chazacter
braught by any employee of the Sul�grautee against fhe I]epazMrAent due to personal injuries ar�d/or death to such
employ�e zesulti.ng from any alleged negligent act, hy either cammission or omission on t�e part of the Subgrantee or
the Department.
G2. Inspection of Wor[c
The Department and, when federal funds are involv�ed, the U. S. Department of Transportation, and any authorized
representative thereof, hav� the right at a11 reasonable times to inspect oz otherwise evaIuate fhe work performed or
being perfornied hereunder and the preix�ises in which it is being performed. •
If any inspection or evaluation is made on the premises of the Subgzantee ox a subcontractor, the Subgraniee shall
pxovide and require tk�e subcontractor to provide aII reasonable faciiities and assistance for the safety a�xd
co�vez�.ience of the. inspectors in the perfozmanae of their duties. All inspecrions and �evaluatinns shall �e perforcrxed
-� i�n s.uc1� a znanner as will nqt unduly delay the.wor�C. � , � -
G3. Disputes an� Remedies
The Subgrantee shall be responsible for t�e, settlement of all cantractual' and adnvrus�rative issues arising aut of �
procurennent entered in support of agreement work. .. � � .
Disputas eoncezning performance or payme�t skall be submiited to the Department for setYlement with th� Exeautiv�
Di�eetor acting as referee. � . �
'This �gre�nent shall not be considered as specifying tlie exclusive remedy for any dispute ar vioiaYion or breach of
agreement terms, but atl remeciies e�cisting at law and in equity tnay b� avai�ed af by either party az�d s]�aU. be
cumulat�ve.
G�F. Noueollusion
The Subgrantee warrants #hat it tias not emplayed or re#ained any campany ar person, other than a bona fide
emgloyee worldng far it, to soiicit nr secure tlus agreemeut, and that it has nat paid or agreed to pay any compat►y or
person, other than a bona fide:emgloyee, any fee, cornmissian, pezcen.tage, brokerage fes; gift, or uny other
consideratian cflntingent upon or resulting from the award or making of this agreement. If tiie Subgrantee breaches.
or violates. this wananty, the Deparlment shall have tlze right to annnl this agreement without liability or, iw its ._ _..
discxerion, to deduct from thc agreement price or cpnsideration, ar otherwise recover the full amount af such fee,
commission, brokezage fee, gift, or contingent fee.
Texas Traffic �'afety Program Grant.4greemeni Puge S of IQ TxDdTForrn 2075 (rev. 8/2002)
GS. Reporting
Not later than tkiirty days after the end of ea�h reporting period, as designaYed in Attachment A, the Subgrantee shall
submit a performance repart using forms provided or approved by the Departn�.ent. The performance repore will
include as a;nininium (1} a comparisan ofactual accomplishments to the objecti�es established for the pe�riad, (2)
reasaxxs why established objactives were not met, if appxapziate, and (3) other pertinent infarmation including, when
appropxiate, analysis and explanation of cost ovemms or high unit costs.
The Subgrantee shall suhmit the finaI performance report wi.thin 30 days after cor�letion of the grant.
The 5ubgrantee sb.all pxozx�ptly advi�se tli� Department in writing of events which have a significant impact upon the
agreemeni, including:
1. Problems, delays, or adverse conditaons which will matezially af�ect the ability to attain prograrn objectives,
prevent the meeting of iirrie schedules and ohjectives, or preciude tb.e attai�nment af project work units by
�stablished time periods. This disclosure shall be accompanied by a statement of the action taken or
conteanaplated and any Depaztment or Federal assistance needed to resolve the situation.
2. Favarable developments or events that enable me�ting time schedules and objectives saonez thaz� antieipated or
praducing mor� work units than ot-iginally prajected.
G6. Records �
�The Subgrantee agzees to nnaintazn aU boaks, documents, papers, accounttng records, and other evidence pertaining
•ta costs incurred and work performed hereunder, said boolcs, docuznients, papers, accaumting records, and other
�vidence.pertain,� to costs incurred and work performed hereinafter called the records,� and shall naake snch zecords
available.at its offa.ce at aIl xeasonable times for the time p�eriod authorized in Article 1, Contract �eriod. The
Subgrantee further agrees to retain said records for foux years from the date o�F final payment of contract �costs
incurred hereunder. . � �
Duly authorized representatives of the Texas 5tate Auditor, the Tex.as'Deparlxneni of Transportation, tbe United
States Department of Transportation, and the Qffice of the inspector �General shall have access to tiie records at
reasonable times during the period of the agreement and the four years •zetentian period for the purpase Qf malcing
� audits, .excerp`ts, iranscriptions, and other e� ��nations. This rigfit.af access is not liinited tn the four year period but
shall last as long as the xecoxds are zetained. If any li�gation, claim, nega�iation, audit or other aet�on invalvirig the
records has been started hefore the expiration af fhe four year retentian period, the subgrantee shall retain the records
until cornpletion of the action and resolution of all issues which arise from ii.
G7. Audit . �
The Subgrantee shall comFly with the requrrements of the Single Audit Act of 1984, Public Law (PL} 9$-502,
easun�ng #hat the single audit repart includes the coverage stipulated in �MB Cucular A-133, "Audits of States,
Local Govemrnents, and Other Non-1'rafit Oaganizations."
G8, Subcontracts �
Any subcontract rendered by individuals or organizations not a paxt oitl�e S�bgrantee's arganization shall not be
executed without prior authorization and approval of the subcon.dract by tl�e Departmcnt.
Subeontracts in axcess af $25,000 shall contain all required provisions of ttus agreement. No subcontract wili
re�ev� the Subgrantee of iYs responsibility umdez this agreetn.ent.
P�.ras TraffZc Safety Program Grant �greement Page G of 10 TxDOTForm Z075 (rev. 8/2Q02)
G9. Termination
The Depdrtment may terminate this agreement at any tirr�.e be£ore the date of eompletian whenever it is deterrt�ined
that the Subgrantee has failed to comply with the condi�ions of the agreement. The Department shali give written
notice ta the Subgrantee at least seven days priar to the ef�ective ciate of temvnation and speeify the effective date of
iermination and the reason for termination.
If both parties to this agreement agree that �e continuation of the agreement would not p;roduce beneiicial
results commensurate with the further expenditUre af funds, the parties shall agree upan the termination conditions,
including the effective date and the portion to he ternunaYed.
Upon termination af this agreement, whether for cause or at ihe canveruence of the parties hezeto, all finishad or
unfinished documents, data, studies, surveys, report�, rnaps, cirawings, rnodels, photographs, e#c. prepared by the
Subgrantee s�all, at the option of khe Departmeat, become the pzoperty of the Department.
The Departm.ent s1aa11 connpen.sake the Subgrantee for those eligi�le expenses inc�,ured during the agreement period
which are directly attributahle to the completed pozfi�o� of the woz�C covezed by this agreement, proWided that tha
work has lieen completed in a xnanner satisfactory and acceptable ta the Deparlment. The Subgzantee sha� not incur
new obligations for the terminated portion after the effective date of termination.
Except with respect to defaults of subcontractors, the Subgrantee shall not be izx default byreasqn ofauy fai�ure in -
perfoimance of this agreernent in accordance with it� te=ms (including any failure by the Subgrantee to pragress in
the per£ajrimance of the work) if sach failure a�ises o�t of causes beyond the control and without the default ar
negligence of ihe 5ubgraniee. Such canses may�include bu# are not Iimited to acts of God ar af the public e�emy,
acts of the Governrnent in either its sovereign or caniractual capacaty, fires, floods, epidemics, quaxantin�
restrictions, st�rikes, freight embargoes, and unusually severe weather. In every case; however, the failure �o �pexform .���
must�be beyond the� control and witka�t the-fault oi negligence of tha 5uhgrantee. � .
G10� �Gratuilies
'I'exas Transportation Commission policy mand'ates that employees of tlie Department shall not aacept any tsenefits,
gifts or i�avors from any person doing business�with or who reasanably spealang rnay do business with the�
Department under this agreement. The only exceptions allowed are ordinary business.luncb.es and ite.ins that have..
�received-the advariced written agpravml of tlie Deparkxnent's ExeCut�ve Director: .�
Any person doing business wiih or who reasonably "speaicing rnay do bnsiness with the DepaxtnrAent under this
agreement maq not make any offer of benefits, git�s or favors to Department ernployees, except as mentioned
h�reabove. Failure on the part of �he Subgrantee to adhere ko this palicy may result in termination of this agreement. _
G11. Compliance Witb L�ws
The Subgrantee shall comply vsrith all Federai, State and local laws, statutes, ozdinances, rules and regulations, and
the orde�s atid decrees of any courts or administrative bndies or tribunals in any matter affecting the perfomnance of
this agresment, includi�zag, w�ithaut lianitation, warkers' compensation lays+s, ininunum and maxinzuin salary and wage
statutes and regulations, and iicensing laws and regulatio�s. When zequai�red, tlze Subg�rantee shall furnish the
Department with satisfactory_proof nf its compliance thexewith. .-
G1�. Se�ccessors and Assigns
The Department and the Subgrantee each binds i#sel� its successors, executors, assi�ns and adminisixator-s ta tlxe
other party to this agreement and to the successors, �xecutqrs, assigns and administrators oisnch ather party ui
respect to all covenants of tlus agreement. The Subgrantee shal� not assign, sublet, or transfer interest and
obligations in this agreement without writ�en consent of the Department.
Texas Tra�c Safety Progrc�m Grant Agreement Page 7 of 10 TxDOT Form 2l175 (rev. $/2002)
GI3. Ownership o� Documeuts
Upon comgletion or tezmiz�ation of this agreement, all documents prepared by the Subgrantee or fumished to the
Subgrantee by the Departmeut shall be delivered to and hecome the property of the Department. All sketches,
phatographs, calculations, and other data pzepared under this agreem�nt shall be made available, upon request, to the
Department witllout testrietion or limitation of their further use.
G14. Resources
The Subgrantee warrants that it presently has adequate qualified personnel in iks empioyment to perforr�n the work
required under this agreemeni, or will be a61e to obtair� such personnel from snurces other than the Department.
Unless otherwise specified, the 5ub�antee shall fumish alI equiprnent, materials, and supplies required to perfarm
the woxk� authorized herein.
All employees of the Subgrante� sIiall have such knowledge and experience as will enable them to perform the duties
assigned to them. Any emplayee of the Subgxa�tee who, in tlie opiaion af the Dapartmant, is incompetent, or vt+hose
cox�8uet.becomes detrimental to the work, shall immediately be removed fronr� associat�on with #he project.
Gi�.. Property Management
The Subgrantee shall estabfis3i and administer a system to con�rol, protect, preserve, use, znaintain, and �ispose af
any property furnished to it by the Depariment or purchased pursuant to tl�is agreement in acenrdance with i�s own
prop�rty manageim�ent pxocedu.ras, prov�ided that the pmcedures are not in eonflict vvith the Departmeni's property
mariageme�t procedures or property management standards, as appropriate, in:
0 49 CFR 1$, °Uniform Administrative Requirements for Grants and Coaperative Agreements ta 5tata and Local
Govermnents." or, •
' o, OMR CLcular A-11�0,�°Unifarm Requirements for Granfs to Universities, Hospitals, and Oth,er Nonprofit '. �
�rgar.i�ations." . � .
G16. Pracurement Standards
•� The Snbgrantee shall maantain procurement� standa=ds which meet or exceed the requirements, as appxapriate, of:
� 49 CF'R 18, "U�£oxm Admanistrativc Requirementa for Gr$nts and Caoperative Agreements to State and Lo�al
Governments,�� nx,
OMB Circutar A-11 U, °Uni£arm Requirements for Grants to Universities, Hospitals, and Other Nonpro�it
Organizations."
Gl'�. Ynsurance
When diarected by the Department, the Subgrantee, if other than a State agency, shall provi�de oz shall require its
subcontractors to secure a�Solioy of insurance in the tnaximum sta.tutory limits for tort liahility, naming the
Departrnent as an additional insured under its terms. When sp directed, the 5ubgrantee shall provide ar shall require
its subcontractor to fiunish proof of insurance an TxDOT Form 20.102 (12/91) to the Depaxd�aemt, and shall znaintain
the insurance during the grant period established in Article 1.
G18. Equal Employment Oppartnnity
The Subgrantee agrees to camply arith Executive Order 11246 entitled "Eqnal Employmeni Opportunity" as
amended by Executive Order 1 I375 and as supplemented in Department af Labor Regulatians {41 CFR 64).
Texas Traffic Safety Progrc�m Grant Agreement Page 8 of ! 0 TxDOT Form 2075 (rev. 8/.2002J
G19. Nnndiscri►ninatiQn
During khe perforn�ance of this agreement, the Subgrantee, its assigns and successors in interest, agrees as iallows:
1. Comnliance with Re2ulations: The Subgrantee shall comply with khe rcgulations relat�ve to nondiscriminatian
in federally assisted prograrns of the i1.S. Department of Transportation, Title 49, Code of Federal Regulations, Part
21 and Titte 23 , Code of Fcdezal Regulations, Yart 710.405(b}, as they may be amended from time to time
(hereinafter referred to as the Regulations), wkuch are hereiz� iu�.cvzpozated by zeference and made a part of this
agreemenf.
2. Nondiscrimination: The 5ubgrantee, with regxrd to the work performed by it during the agceement, shall not
discrirninate on the grounds of race, coior, sex, or natronal origin in the seIecfion ar�d retention of subcontractors,
including procurement of materials and leases af equipment. The Subgrantee sl�all not partieipate either directly or
indirectly in the disarunination prohibited by 5ectian 21.5 and Part 71d.�405(b) of the Regulatians, including
employment practices when the agreement covers a program set forth in Appendix B of Yhe Regulations.
3. Solicitations for Subcontracts, Incindin� Procuremen� of Materials and Eaainmentc In aII solicitations
eith,ar by com.pet�tive biddang oz negot�atian made by:the Sub�antee far work to be perform�d under a subconiract,
including procurement of u�aterials or leases of equipment, eac�. poten�ial snbcomiaractoz oz supp�ier shall be natified
by the Subgrantee of the Subgrantee's obligations under t}�is agreement and the Regulations relative to
nondiscrimina#ioa on the grvunds af race, colox, sex, ar natianal origin.
4. Iuformation and Reoorfs: The Subgrantee shall provide all informat�on and reports xequired by the
Regulations, or directives iss�ed pursuant thereto, and shall pennii access to its b00%s, records, accounts, othar
saurces af info�nation and its faciliiies as may be defernuned by the Department or the U.S. Department af
Transportation to be pertinent to ascertain compliance with such Regulations or d'uectives. Where any informa�ion
requireci of tha Subgrantce is in the �xc�usivc possession of another who fails or refuses to furnish this in%rn�ation,
trie Subgrantee shall so certify to the Deparhnent oz the U.S. Department of Txaxisportation as appz�opriate; and shall �
set forth what efforts it has made to obtain ihe information. � �� •
•� . 5. �anetions for Nancam�liance: In the e�ent of the Subgrantee's nancompliance witl� fhe nondis�rix�(riaii�an '. �. � .
pr.ovisiotis of�tius agreem�nt, khe Deparhnent shall impos� snch sanctions as it or the �CT.S. Dep�rtment of - . �
Txansportation rnay determine to be appropriate, including but not limited to: �
o withholding of payments to the Subgrantee-under the agreement until the Subgrantee complies, -and/or
� � � cancellation, ter�riinafion, or suspension of the agreement in rvhole or in part � '�-
6: IncarAoratinn of Provisions: The Subgrantee shall include tYie provisions of paragraphs 1 through 5 in evary . '
snbcontract, ixicluc3ing prociuement of rnaterials aud leases of equipment, u�nleas exempt by tlse Regulations ar �.
ditectives issued pursuant thereto. The Subgrantee shall take such ac#ion with xespect to any subcontract oz � � •
procurement as the Deparfineni may direct as a means of enforcing such provisions including sanciions for
noncompliance; provicied, however, that in the event a Snbgrantee becames involved in, or is threatened with �
li�igation with a suhcontractor or supplzez as a xesult of such d'uection, tlie Subgrantee miay zequest the Department to
enter into such litigation to protect the interasts of the Deparhnent; in addition, the Subgrantee may request the
United States to enter into such litigation ta protect the interests of tke United States.
G20. Disadvantaged Business Enterprise
It is the policy of the U.S. Department of Transportation that Disadvantaged Business��nterprises as defined in 49 .
CFR Part.26, shall l�ave the opportuz�ity to participate iri the perfazz3nance o£ cantracts ixnanced in whol� or in part
with Federal funds. Conseqnently tlae Disadvantaged Susiness Enterprise requirements of 49 CFR Part 2fi, apply ta
this. agreement as follaws:
� The Subgrantee agrees to insiu� that Disadvantaged Business �nterprises as defined in 49 CFR Part 26, ha�e
the opportunity in the performance of contracts and subcontracts fmanced in vvhole or in part with Federal
funds. In this regard, the Subgrantee shall make good faith efforts in accardance with 49 CFR Par 26, to insure
that Disadvant,aged Business Enterprises have the opporhmity ta compete for and perform coniracts and
subcontracts.
� The. Subgrantee and any subcontractor sha11 not discrimu�ate on the basis of race, color, national ozigua, oz
gender in the award and perfarmance af contracts funded in whole or in part wit� Federal funds.
These requirememts shall be ghysically includcd in any subco�tzact.
Failure to carry out tt�e requzrements set forth above shall c9nstitute a breach af this agreernent and, after tlie
natification of the Department, may result in te�zaiination of the agreement by the Department or other such remedy
as the Deparhment deems appropriate.
7'exras Tru,�c Safety Program �rantAgreemenf Page 9 of 10 TxDOTForm 2075 (rev. 8/2002)
G21. Debarrnentl5uspension
The Subgrantee is prohibited fram xa�aking any award az pez�mitting any award at any tier ta any party which zs
debarred or suspended or othervvise excluded from or ineligible foz participation in federal assistance programs
under Executzve Order 12549, Debarment and Suspension.
The Subgrantee shall require any party to a subcont�act or purchase ozder awarded under this agreement to certify its
eIigibility to receive federal grant funds, and, when requested by the Department, to furn.ish a copy af the
cexta�fcation.
G22. Signatory Warranty
'I'b.e si.gziafory for the Subgrantee hereby xepz�sents and warrants that shellle is an officer of the oxganization far
wl�ich she�e has executed this agreement and that she/he has full an�d camQletc authority to enter into this agreement
on behali of the organization. At the time the signatory for the Subgrantee sign.s the grant agreement, or �xnith�n thirty
days, helshe will sign a letter designatiwg si�ature authority by position title far grant-related documents other than
the grant agreemenx or grant agreement amendments. Tkzese ot�er grant-related docurnents will include, but not be
limiied to, the fallowing: cost assurngtian plan, application for prajeet extensi.on, admini.sirative evaivation report,
requests for reimbursez�nent (RFR), and zautine correspandence.
G�3. Assurances and Ceriifcat'ron
The 5ubgi-antee attests that t�e ass�ances included in Attachment C of this agreement and tlie cezti#"�catian included
in Attachmen# D of this agreement are aceurate and current.
G24. Intellec#ual Property '
Intellectual property consists of copyrights, patents, and any othez form�of iutell�cival prpperty rights covering any
�ata bases, softwaze, inven.�ions, tzaining manuals, systetns design, ar otl�er proprietary information in any fo� or
medium. � � � - - . � -
Copyrights: TxDOT, the [other paxt}� to the contract], and the' federal gov�rn�nent reserve a royaliy-free,
nonexclusi�e, and irrevocable licenseto reproduce, publis�, or_otb.erwise usc and to authorize others to us� for- ...
governmeni puxposes:
• the capyright in any works d�veloped under this agreement or under a subgrant or contract under this agreEment;
and, �
o any rig�ts af copyright to which the jother party to the coz�tract], i.ts subgrantee, or contractor purchases
� ownership of �ith financiat assistance hereunder.
Paten#s: Rights to inventions made �nder this agreeznent shall be determined in accordance with 37 CFR 401. The
standard patent rights cla�se at 37 CFR §401.14 as modified �elow is hereby incorpozated by re£erence:
• the terms "to ba perfo�d by a small business firni or domesiic nonprofit organization" shall be deleted from
paxagzaph (g)(1) or the clause;
� Paragraphs (g}{2) and (g)(3) of the clause s�all be deleted; and
� Paragraph (1) of the clause entitled "C.Amm��ni���0i]S," shall read as follaws: "{1) Cpmmunications. All
notificatians required by this clause shall be submitted to TxDOT."
If the grant results in the de�elopment of any intellectual psoperiy as defined in Transportation Code, Section
241.205, the Department and the Subgrantee shall jointly own aIl the rights, title, and interests in and. ta all data and
othez info�ation developed undex tkxe gzant. Each agency may license, reproduce, publish, modify, or otherwise use
and authorize others to use the copyright in any work developed undez this gcant. Ail such documents will contain a
copyright mark acknowledging this joint ownership. There wili not be a charge to eitY�ar agency for such us�,
Texas Tra�c Safely Prograrn Grant ,4greement Page 1 D af 1 Q TxDOT For»t 2075 (rev. 8/2002)
ATTACHIVIENT A
APPROVED PROJECT DESCRIPTION
FY03 STEP WAVES
(Sel�ctive Txaffic Enforcement Projects}
City of Fort Worth
SUBGRANZ'EE
I. PROBLEM STATEMENT:
Results af special staiewide demonstration STEPs canducted in Texas and other states affirm
that coordinated waves af enforcement, su:rveys, and public infarmation and education are
feasihle, manageable, and �ighly effect:€ve i.n reducuig traffic-related fatalities; injuries, and,
casts. Reparts from these demonstza�on STEPs show significant increases in safety belt use
rates, high-level law enforcement pazticipation, and extensive publicity generated from both
state and eammunity �rogram actxviiy.
Seasor�al pxoblems are evic�ent in traffic with sa�ety belts andlor speeding. These trends can be
addressed by focusing an the key i�sue(s) of safety during peak times such as speed and safety
belt e�.forcement during ceztaim. holiday periods.
� �. � ��4�cord�ing to the National Safety Council, people vvho v�ear safety belts have a 45 % better � �'
'��-'� ehance� of s��rviving a seriou�s iraf�c� crash and a 50 % betCer c�ia�ce of surviving without severe
•� � injuries. The State of Texas has had a iViandatory 'i]�s� Law (IvIUL} for safety beits since 1985.
' ���� Since that time, Texas has seen safety belt use rise ta among the highest le�els in the country.
�� - In�'20(}2; according to �he Texas �Transportation Insti.tute {TTI�°, Texas A�IVI University:, the
statewide safety belt usage rate �for Texas was 81..1 %. _ -
The child passenger restraint law was implemen�ed in 1984 fc�r infants and children from birth fo
�4 years of age to protect them while riding in a cai� or light truck. Accordi�ng ta TTI, the
statewide usage for this age group in 2Q01 wa� 71.9%.
The Subgrantee will conduct pre- and post-safety belt and speed sur�eys in the targeted cities
to determine lacal rates for each wave conducted.
This project will increase safety belt�and safeiy seat usage rates through a wave of enhanced.
enforcement and public informataon and education effoz�.
II. OBJECTiVES1PERFOR1V�Al�ICE GOAL5:
�bjective:
To conduct STEP Waves during specified ho�idays i.n Fort Worth by September 30, 2003.
Wave:10/4/20a2
Performance Goals:
A. To increase safety belt use among drrvers, front seat passengers and child passenger
resiraint use during three (3) required holidays. One {1} opiional hoiiday may be
selected from the holidays lisCed in this agreement but is not required. Inserrt tb.e
targeted percentage point increase for adults and children in the areas provic�ed below.
(Note: Only insert targeted numbers in th� three (3} "required" holid�ys. Do not
include a"%" sign when the numbers are ins�rted. Tf yQu select to participate in one
(1) "optional" holiday, pra�ride numbers in tlie designated area and leave the remaining
optionaf holidays blank.)
Adults Child�-en
2 2 percentage points for the Thanksgiving Wave (Required),
u percentage points for the Christmas Wa�ve (Optzanal),
2 2 percentage paints far the Valentines Day Wave (Optio�al),
W percentage �oints for the Spring Break Wave (Optional},
2 2 �p�rcentage points far the Memarial Day Wave {Required),
^ percentage points far� the Independence Wave (4ptional),
2 2 percentage points for the Labor Day Wave (Required).
B. T� increase speed compliance in targeted �ocations� during three (3} �required holidays.
One (1} optional holiday may,be selected from the halidays listed in t�is agreement but
is �ot required. Insert the targefed percentage point in the areas provided b�low. ,
(Note: Only insert targeted nuinbers_ in the. three {3) "rec�uired" holidays. . Do nat
include a"%" sign when the numbers are inserted. If you select ta participate in one
(I) "optional" holiday, provide numtiers in the designated �rea and leave the remaining
� optianal halidays blank.). _ � _
2 percentage points foz the Thanksgiving Wave {Required),
percentage points foz the Christmas Wave �Optianal},
2 percentage points %r the Valentines Day Wave (Optianai),
r percenfiage points �or the Spring Break Wave {Optional),
2 percentage points for th� Memorial Day Wave (Required},
percentage paiun#�s far the Tndependence Wave {Optional),
2 percentage points for the Labor Day Wave {Reqvired).
C. To conduct pre- and post-sur�eys of safety belt usage and speed campliance, to
incorporate pre- and post-publie information and education (PI&E} efforts, and to
increase enforcement during the designaied holidays by September 30, 2003.
D. To complete administrative and general grant requirements by
September 30, 2a03.
Nothing in thi�s agreement shall be interpreted as a requirement, formal ar informal, that a
police off'icer issue a specified or predetermined number of citatians in pursuance of the
5ubgrantee's obligations hereunder.
Wave.10/4/2002 2
III. PERFQRMANCE INDYCATORS:
The following performance indicators shall b� included in the Performance Reports, Annex
Reports, and summarized in the Admini.strative Eva�uation:
A. Number and type of citationslarrests issued under STEP.
B. Points per hour for STEP Enforcement - poznt assignments for arrestslcitations
ejements issued under STEP Grant Agreement:
Goal Elements*
Speed
Safety Belt
Child Restraint
Paints Assi�ned
1
1
1
Other Elemenfs*'� Points Assi�ned
Citatians - 1 �
Arres�s b
. . DWI 18
* Goal Elements -- enforcement acti+�ities defined by performance goals and accomplished during STEP.
*'�Qther Elements - enforcement activities not define� by performance goals but accornplished during
, STEP. �
' C: �� Subgrantee total nnmber and rype of �itations/arrests including STEP.
D. Number of S'TEP enfarcement �ours worked.
E. Maintenance of non-STEP actxvit.y. . �
F. ,. Number of speed-related crashes.
G.' N�mber �of officers warking OP element �rained in the Traffic 4ccupant Protectior�
Strategies {TOPS) course.
H. Pre and past survey to determine percent of vehicles exceeding posted speed limits at
speed sites.
I. Numb�r and results of occupant protectian surveys conducted.
r.
K.
Percentage point chang� in observed safety beit and child restraint usage between pxe
az�d post surveys.
Number of presentations conducted in support of �this grant.
L. Number of persons attending presentations.
M. Number of inedia exposures (i.e., news releases and interviews).
N. Number of community events in which S'I'�P officers participated (i.e., health or safe�y
faus, booths).
O. Number of public information and education materials produced.
P. Number of public informatian and educatiQn materials distributed (by item).
Wave.10/4/20Q2
3
IV. RESPONS�BTLYTIES OF THE SUSGRANTEE:
A. Carry out the objectives of th�s grant by �implementing the Actian Plan in th�s
atlachment.
�3. All newly de�eloped public informatian and education (PI&E) materials must be
submitted to ihe Department for written. approval prior to final prodnction.
C. An Administrative Evaluation. summarizing all acti�ities and accomplishrnents
will be snbmitted on Depa�rtment approved forms no later than 45 days after the grant
ending date.
D. Attend meetings according to the fallowing:
I. The Subgrantee w�ll arrange for meetings with the D�partment as indicaEed in
the Actian Plan to present status of �ctivities, discuss problems and schedule farr
the following quarter's work.
2. The prolect coordinator or other qualif'zed p�rson �vvill be available to represent
' the ,Subgrante� at meetings requested by the Department.
E. For,out of state �ra�vel expenses to.be reimbur$ab1e, the Subgrantee must have abtaineci
the a�proval of the Department prior to the beginning of the irip. Grant approval does
� no� satisfy this requireme�at.
F.. Maintain verification tlaat wages, ar salaries. for which reimbursement is requested is �ox
worl� exclusively related-to tlus projeci.
G. In addition to the STEP Wave enforcemeni activities, maintain the agency's total non-
. STEP enforcement citations at no less than the level attained prior to grant agproval.
H. Ensure that the enfo�rc�ment hours worked under the grant are for STEP 'lTVave
activities.
Enfarcement af safety belt and chi�d safety seat laws must constitut� more than 50
percent of the �ff'ort provided under this grant agreement.
7. � Ensure that each a�ficer working on the STEP Wa�e pxaject will complete an offcer's
daily report form. At a minimum, the form should itnclude: name, date, badge
'number, type grant. warked; grant site number, mileage (including starting and ending
mileage), hours worked, type citation/arrest, officer and su�ervisor signatures.
K. Ensure that no afficer abave the rank of Li�ntenant (or equivalent title) will be
reimbursed for enforcement duty.
L. �upport grant enfarcement efforts with public informatibn and education. En.forcement
salaries being claimed for PT&E acti�ities must be included in the budget.
M. Of�icers assigned to Speed siCes shnuld be trained in the use of xadar oz laser speed
measur�ment devices.
Wave.10/4/2�02 4
N. Officers assigned t� OP sites sl�ould be trained in �kze Traffic Occupant Protection
Strategies (TOPS} course approved hy the Texas Commission on Law Enforcement
Officer Standards and Education (TCLEOSE).
O. Subgrantees with a Tra�fic Division will utilize traffic persozu�el for this grant unless
such persannel are unavailable �or assignment.
P. Conduct pre and past occupant xestraint observationa! surveys to establish driver and
child restraint usage rates �or each Wave.
Q. Conduct pre and post sgeed zone surveys to determine non-compliance for each Wave.
R. Ensuxe that salat�ies for employees reimbursed under this grant are either avertime pay
or additional hires. Tn na case wi11 federal ftxnds supplant (i.e., replace existing state or
local expenciitures with the use of federal grant iunds) �ubgrantee wages for activities,
which axe alr�ady supported� by local or state Tunds.
S. The Subgrantee shauld have a sa.fety belt use policy. If the Subgran#ee daes not have a
. safety belt use policy in place, a policy should be implemented during the grant year.
T. If an officer makes a STEP Wave-related arrest during the shift, but does not complete
. �he atrest befare the shift is scheduled to end, the officsr can continuc; working uz�der.the
� gr�nt to complete that arrest. •�
U. The Subgrantee mus� enter all Perfarmanc� and Annex Report data into �he-Buckle Up _ ��
� T'exas i�ebsite (www.buckleupte�as.com).
�. �L+'�POlVSIBILITIES OF THE DEPARTMEl�IT: �
A. M�nitor._the Subgrantee's compliance with performance obligatians and fiscal-
� requirements af th�is grant. �
B. Pro�ide program management, technical assistance, and attend meetings as appropriate.
C. Reimhurs� the Subgrantee for all eligible casts as d�fined in Attachment B,
Approved Project Budget. R�quests ��r Reimbursement will be processed up to the
rnaximum amount payable as indicated on the cover page of tlus agreement.
D. Per�orm an aclministrative e�atuation of the project at the close of the gxant p�riod to
include a review of�adherence to budget, Action Plan and attainment of
o�jecti�e/perfarmance goals.
Wave.10/4/2002 5
V�. OPERATIONAL PLAN:
FY43 STEP Wav�e
�
SITE DE.SCRIPT�ON
Occupant Protection
Jurisdiction wide
(Daylight hours)
Speed
7urisdictinn wide
(S�eed enforcement should be focused on azeas where there
is at Ieast a 50 % noncflmpliance witk�. tbe pasted speed limits
and/or a higher number of speed zelated crashes}
Enforcement
Period
Thanksgiving
Day
November 25-
December 1
Chxistmas
December 23-29
Valentines Dayl
Child Passenger
Safety Week
F�bruary 9-15
Spring Break
March 14-23
Memoxial Day
- ' � � May l.9 June 1
Independence
' Day -
June 30-7u1y 6
Labor Day
Septembez 1-'�
Wave.10/4/2�02 6
FY03 STEP WAVE SCHEDULE
,
Pr�.�-s}�rvcy� !
I
Fre-Media
Campaign
L���������k„4��� ��a�•� Post�surveys �'o�t-�1rit�di�
� ['.tk�Tf�l141�11
�
Thunksgiving (REQUI'RE"D)
Novemher Dece►nber
��i I!{� � 17 I I�. ���� I 7,0 I 21 I 22 l 23 I 24 I?i I$fr I 27 I 3� � Z4 I,;il I I� 2 3 �` 5 5 l 7 �k I�� 1� I] .�.��
Chris�mus (OPTIDN.�L)
Decamber 7anuary
13 I]•� I l�l � IC� I l7 � 18 14 20 21 22 �-�� ��d C 2; 2�� 23 � 2S 3� 3D � 3I I 1 2� 3 d i I�' I]_I $ i.$,�
t . � �L I
Vale�ti�ae Day (OPTTON�il;�
���S � 31 � � S 4 � 5 b 7 8 �!} lc+ � 11 I I* I t� I l•I ! 15 16 l7 18 19 20 �I �'�2 1i �,1 r?� j's�; I
_� 1
Spring Break* (oPTloavA�)
n,[�� � Aoril
7 n E 9 10 11 I 12 13 i� �€5 I 1i�� I �i I IiG I a�r I�f�� �«1 I �= I'.'S � 14 I 25 I26 I 27 I 28 �':,t! I 311 y�1 I I I 1 I;�
Memo�iad DayBuckle Up A»aerica Weelr (RE¢U1`12ED)
Ma�10 I�.���.I.�,Z'� ,13� 14 I 15 I 16 I 17� 18 � a�'� ��2{j I 2� ���3 .�,3:` 3;f:��5 I:a{S `�7 ��8 I��� � 9�J I 3 E I7ln� 2 I 3, I 4` 5 I 5�� 7{ � 6 I�� 1� r I I.� l�•
I�adependence �ay (oP2fi�N,4L)-
June ]uI � ��
�I��! 2��r --�3. '4 :1 � 25 � 27 28 29 �i� 1 ��'�°_ �. ��� 5 6' ? I 8 I 4 I 10 I I1 I 1�.,�,�a,��:� ��� � l5 ��IG,,.f +��{r��
- �l ��-..�.:1 �.___�_____.�_ . __L_.�_._:.�:�:_. �_ J:.�� �
. . . �
Labor Day �REQUI�tED�
August � 5eptembet '
��'°� � 3,G I 35: f 2F 1��7 I 28 I 29 � 3Q i 31 ��IT I`�I} �?��II51�' ��5 6 �7� � 8 9 1, 1p 11 I 12 � 13_.,���,������' �
�`Spring Sreak clates wazy and xnay.be adjusted accordingly _ �
Description of A�etivities
Pre Susveys
Prior to conducting any wave enforaernent activity, cottduct pre�observational surveys to establish safety laelt and
child safety seat usage rates and spe�d limit cvrnplzance.
Media Campaign
.Conduct local media e�ents it�mediately �efoxe the ezaforcement effort to ma�cinuze the visibilzty af enforcement
to the pub�ic. These media events �teYl the public when, where, how and why the safety belt and speed limit iaws
are being enforced. Media will emphasize tb.e special target groups of each wave �ffart, i.e. Cl�ild Passenger
Safety Week, Buckle Up America Week, etc.
Eraforcement Blitz
Intensify enforcement through an overtime STEP tlaa� places prilriary emphasis on increasing the nutnber of
ci#ations for non-use of oecupant resfraints, axad/or speeding, during the peak holiday traffic.
Post-.surveys
Conduct post-vbservational surveys of sa£ety belt and child safety seat rat�s and speed limit conapliance.
Measure irnpact of inedia/enforcemen.t ef�ort.
PostPrnedia Campaign
Conduct Ioca� media events to tell the public why the safety belt and speed laws are important and the results of
tk�e wave.
Wave.1014/2002 7
�'�' ��03 A�'I`I�N P]GAN
P�i��C� TTl�lC,]E: ST�P Wave
5�����: �ity oi �ort Worth
�B�C��: To conduct a STEP Wave in FOrt "Wprth by September 30, 20�3.
lP��'��ANCL GOAL: Tp complete aclministrative and gene�al grant requarements by September 30, 2003
AC�'IVI'�'Y �SP�NSIIilL]E
1. Graz�.t delivery zn.eeting �eld. Depar�ient
2. Requests for Reimbursement submit�ed. Subgrantee
3. Performance and Annex Reports submiited. Su6gzaz�tee
4. Grant progress revier� meetib.g. Subgrantee &
Departmezlt
5_ Manitoring grant activities. Department
6. Submit pre- and post-data referenced in Subgrautee
Performance Goal C
7. Admznistrative Eval.uaraon submitted. S�bgrantee
8. Submit Ietter regarding si�ature authorzty. Suhgrantee
9. Attend �uckle Up Texas Sumnut Subgrantee
I0. Sui�mit operational c�st per vehicle mile (if I Subgrantee
applacable)_
11. Conduct speed eampliance surveys Subgrantee
12. Canduct heit use aztd chi�d zestraint Subgrantee
observationaI surveys
13. Conduct concentrated speed and occupant Subgrantee
protection enforcement
KEY: P = plaz�uaad activity
C = completed activity
R = FEVISECI
IPRO.7]EC� M[ONT�I
�C NO IDE �'A FB 1b�R A]P M�' �'N �]]G A�J SlE OC N�
P
P
P
P
P
P
P
1' P
�
P
�
P
P P p
P P P
I P P P
P
P
P
P
P
P
P
P
P
i
� P
P
P
P
P
P
Wave. 10/4/2002 8
�'YBd�3 AC�C�ON �PLAN
�R�,TE��' 'I'I'II']L�: STEP Wave
SUBGRANTEE: Cliy Of FDT'C wOT�
O]B�C'd'IV�+ : To conduct a STEP Wawe in Fort WOrt$ by September 30, 20�3.
PER�O��2NI_4NC]E ��AL: To support grant enfarcement efforts with pre- aud post-pu�lic infi'ormation �uu e�ca�c� (PI&E) efforts for each designated holiday by September 30,
2003.
KEY: P = planned activrty
C = completed activity
R = revised
A�TrV][T'� ][tES�PONSID�LE
i. Contact the Departcnent regarding Pi�.E Subgrantee
pzocedures and planning.
2. Distribute materials. Subgrantee
3. Maintain records of all PT&� materials Subgrantee
received/distributed.
4. Report on activities. Subgrantee
5. Conduct news conference(s}. Subgrantee
6. Issue news release(s). Subgzantee
7. Conduct presentations. 5ubgrantee
8. Participate in cammunity evenis (i.�., healtii or Subgrantee
safery fairs, boot.hs).
PR��E�T N�OIV"T�i
O� Ni7 �]E �A �']B MR AP 11�Ili' .lN .l� ALT S� OC NO
P � I � �
P P
P P
P
P P
� P P
I P P
I
P
P
P
P
P
P
P P
P P
P
P P `
I
P P
P P
P I'
P P
P
P P
P P
P P
Wave. 1 �1412002 9
�
7�xas
6npulmant
nl irartapaHnNon
�orm 2Q77-LE (rev. 812Da2}
(GS�-EPC Word 97}
Page 1 of 2.
Tra�'ic S��e�y Proje�fi ��d���
(for Law Enforcement Projects)
Project Title: STEP Wa�e
Nafr�e nf Subgrantee: C�tv of Fort Wor�h
Attac�iment B
(Round fipnres to nearest dollar)
Other/
T�IOT StatelLocal TOTAL
Sudget Cate�ory I— Labor Costs
(100). Salaries
� �vertime ar ❑ Regu�lar Time
aalary rates are estirnated for budget puxposes only.
Reimbursements wi11 be based on actual costs per employee in
accordance with Subgrantee's payrall policy and salary rate.
�:ist details: ' .
A. Enforcement (overtime) �
1. Officers: 263.00 hrs. @$30.D0 per hr.. . .
2.. Sergeants: 52.00 hrs. @$34.00 pez hr.
3. Lieutenants: 30.U0 hrs. �a $39.04 per hr.
B�. FI&E Activities (ovez�ti�m�)
[nat to exceed 10% of'Tatal Salaries budg�teti (l OQ)] '.
2a.00 hrs. @ $34.00 pez hr. � �•
�. Uther (i.e., avPrtime staf�, supervisary support, canducfiing
surveys, in-house instructors far OP violators. coiuse)
�- �not�ta• exceed �.0% of Grarid Total Budget Azx�oun.t]. �
Specify: S�rvevs. Admin. . •
38.00 hrs. @ $34:00 per hr. �
'd'otal Salaries .......:.................................-.......................,............
{2p0� �'r'r�nge Bene�ts
List details:
A, �
B. -
C.
D. - .
'�`otal Fringe BeneIIts,....... ....................................................:.....
(300) Travel and Per Diem* ......................................................
Reiu�a.bursennex�ts will be based in accordance wit.h Subgzantee's:.
tzavel policy, mot to exceed state rates.
I. '�'otal Labor Costs (100 + �00 �- 300) ................•----------................
7,$90 0
1,768 � 0
1,17Q 0
6S0 0
1,242 0
1�,840 4
4 0
0 0
0 0
0
0
1�;8D0
0
A
'�,890
�,i68
1,170
�6$0 �
- I,292.
12,Sp0
Q
4
0
0
0
0
o b�,saa
'� Budget Detail: As an attaclunent to the budget, a justification and a detailed cost bzeakdown is required for all
custs included for Travel (300}, Equigaient (400j, Supplies (500), Contractual Services (600}, and Indirect Cost
Rates (800)
Attachment B
�rxnoT Fo� za-r7-�� treV. s�zaaz�
(GSD-EPC Word 97)
Pag� 2 of 2
Project 7itle: STEP Wava
Su�grantee: City of Fort Warth
(Round figuzes to n�arest dollar)
Otherl
T�cDOT StatelLocal TOTAL
Bndgef Category Ii — Other Direct Casts
(41�Q) Equi�men#� ..................•....................................................
{�OOj Supplies* ............................................................................
(60@) Contractua[ Services* .......................................................
(700) Other MisceIlaneous*
A. Subgrautee Vehicle 1VIrleage:
Ratea nsed only for budgef, estiniate. Rei�mbursement will :
be �nade accarding to the approved subgrantee's average
cost per mile to operate patroI vehicles, not to exceed the
state rate. Documentatian of coat per mile is-required prior
in reimbursement.
�7'�:(30 xniles � $0.35aD per mile .
B. Re�isfratiOn fees (training; t�orkshops, confercnces, etc.) ..................
C.. P.ublie information & education (PI&E) uaaterials .................
I : �ducatianal ite�ns = $U � �
� � (eg.: brochuz�es, �bumper stickers,_posfers, ��iers, etc.} .
2. Prom�nrional iiems = $0 .
(eg.: key chains, magnets, pencils, pens, mugs, etc.)
U. Q�ther* .....................................................................................
'$'�ta� Othe� 1V�isce�laneau� ..........................,. ...:........................
I�. TataZ nik�ex Dire�t C�sts (�4U0� �- 500 + 600. + i00) ....................
�,3.�udge� �ategory I�� — �ndirect Costs
(800) Tnriire�t Cost Rate* (at %) �.. � ...................................
Summary: �
Ta#�1 Labor Casts .......................................................................
TOtflY OiHCt' D1I'CCk COSiS ............................................................
Tota�:Tridirect Cost� ....................................................................
Grand Tofal (I+II+III) ...................................................
Fund Sour.ces {I'ezcent Shara}.........o ...........................................
0
Q
0
0
0
Q
0
0
0
Zoo a �oo
0 0 � 0
0 0 0. �
. 0
2�0
� � zoo
a
12,SOQ
200
0
13,000
100.00°l0
0 � ' �0 •
---0 ' .� � 200�' . . �.
4 • � : ZUo- .�
`0 0 -.
0 I2,SOU -
D 200
0 0
0 13,pUo
0.00 °/a
* Budget Deta'rl: As an attachment to the badget, a jusrification and a detailed cost breakdown is required %r all
casts included for Travel (300), Equipment (400), Supplies (500), ConfraetuaI Services (600), and Ind'uect Cpst
Rates (8Q0)
�'\
rexas
bepartment
nlTtansport�tlon
Form 1854� (Rev. 5/2002)
(GS�-�PC Word 9i}
Page 1 of 2
STAT�TDARD ASSURAI�TCES
Attachment C
The SUbgrantee hereby assures and certifies that it will comply with the regulations, policies, guidelines, and
requirenaents, including 49 C�R 18 and QMB Circular A-$7, or OMS Circulars A-110 and A 21, or OMB
Circulars A-110 and A-122, as th�y relate to ti�e application, acceptance, and use of federal or state funds for
this project. Also, the SUbgrantee assures and certifies to the grant that:
i. It possesses legal authority to apply for the grant; ihat a resolution, motion, or simi�ar aciion has been duly
adopted or passed as an affieial act ta the applzcant's gaverning body, auth�rizing the £�il.ing of the
application, including aIl uzaderstandings and assurances contained thereiw, and directing and authorizing
the person identified as the officiai reprasentative o�the applicant to act in cannection with the application
and to pro�ide such additzonal iur�formaiion as may be required.
2. I�=wi11 carnply wiih Title VI of the Civil Rights Act of 1964 (Pubtic Law 88-352) and in accordance with
Title� VI� o£ that Act, no persan in the Uraited States sha11, on the graunds of race, color, or national origin �e
� e�ccluded from participatian in, be denied benefits.of, or be other.wise subj�cted to disc�iz�ninatiaz� under any
. prograzx� or actzvity for which the agplicant receives federal �nancial' assistance and will immediately take �
any measures necessary to effectuate ihis agreeznent.
3.� .It will eanaply with Tztle VI of Civil Rights Aci af I964. (42.USC.2000d) prcrhibiting employment
discrimination where (1) thc prirnary purpose of a grant is io provide employment or (2) discrimina�ory
-� • emplaynri.ent pxactices will zesult in unequal.tr�atrnent of persons who ar.e ar should be benefiting from the
grant-sided activity. � • ? ' �-
4. It will comply with requirements of the provisions of the Unifo� Relacation Assistance and Rea1 Property
Acquisitions Act of 1970 (PL 91-G46) which provides for fair and equitable treatzxaent af persvns displaced
as a result of federal and federally assis�d prograrns.
S. Ii will comply with the provisions of the Hatch Act r�vhich limit the political activity of �rnployees.
6. It will coxir�ply with the znin.iunum wage and maximnm hac�rs provisions of the Federal Fair Labor S#andax-ds
Act, as they apply to hospital and educatzonal institution employees of State and 1oca1 goverta�ments.
7. It will establish safeguards to prohibit employees frotzz usizag their positions for a purpose that is or gives
the appearance of being rnotivated by a desire for private gain for themselves or others, particularly those
with whom they have family, business, or ather ties.
It w�ill gaive the sponsoring; agency the access to and �he right to exarnine all xecords, books, pa�ers, ar
documents related to the grant.
It wi11 eornply with all requir�ments i�nposed by the sponsoring agency cancerning special requzrements of
Iaw, program requirennents, and other a�ninistrative requirements.
TxQDT Farm 1854 (Rev. 512D02)
Pag� 2 of 2
Attachment C (cantinuecl}
10. Ii will ensure thak tlze facilities undex its ownership, lease, supervisinn vvhich shall be utilized in the
acco�plishment of the project are nai listed on the En.vironmen#al Protection Agency's {EPA) list of
Violatir�g Facilities and that it will not�fy khe federal grantor agency of the receipt af any communication
from the Director oi the EPA 0£fice of Federal Activities indicating that a facility to be used in the proj ect
is under consideration for Iisting hy the EPA.
1 I. It will comply with the flood insurance purchase requirements af Section 102(a} oi the Flood Disaster
Protection Act of 1973, PL 93-234, 87 Stat. 975, approved December 31, 1976. Section 102(a) requires, an
and after March 2, 1975, the purchase of fload insurance in com�zn.un:ities where such insurance is available
as a condition for the receipt of any fedexal �`znanezaI assistance for construciion or acquisition purpases for
use in any area t�iat has been idenfiified by the Secretary of the Departrnent of Hausing and Urban
Development as an area �aving special flood hazards. The phrase "federal imancial assistance" incl�xdes
any form of 1oan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan ar grant, or
any form of direct or indirect federal assistance. � � '
12. It wi11 assist the grantor agency in its ca�npliance wi#h Section 1Q6 of the National Historic Presezvation
Act of 196.6 as arnended (16 USC 47Q}, Executive Order 11593, and the .ArcheologieaS and Historic •
Preservatian Act of 1966 (16 USC 4b9a-1 et se�.} by (a} consulting with the State 13istoric Pneservation
Officer ta conduct the investigation, as necessary, to identify praperties listed �in ar eligible for incl�sion in .
the National Register of Historic Places that are subject to adverse effects (see 36 CFR 800.8) by �e
activity, and notifying the federal grantar agency of the existence of any such properties, and by {b)
complying wit1� �a11 requirements established by the federal grantor agency to avoid or r�itigate adverse _-
effects upon s�ch properties. � . � -
13. �t will comply wi.th Chapter 573 of ihe Texas Gove�amez�t C�ode by ensuring thai no off�icer, ernployee, or
membex� of the applicant's governing body af the applicant's grant shall vot� or eonfi.zt� the empiayment of
any person related with�ixx �he second degre� of aff-inity or thixd degree b.y consanguinity to any member of
the governing body or to ariy other officer or employee authorized to emplay or supervise such person. 'I'his
prohibition shall not prohihit the employment of � person described in Section 573.062 of the Texas
Government Code.
It will ensure that all information coll�cted, asse�nbled, or rnaintained by the applicant relative to this
projeet shatl be available to the public during normal business hours in cornpliance vwith Chapter 552 of the
Texas Gove�nment Code, unless otheiwis� expres,sly provided by law.
It walF comply wif.�. Chapter 5 S 1 0£ the Texas Government Code, whieh requires aIl regulat, special, ar
called meetings of go�emmental bodies to be open to the public, except as otl�erwise provided hy law ar
sp�ci�cally pernutted in the Texas Constitution.
'Texes
�Oepartment
ol 7iaasportatlon
Form 1855 (Reu 512002)
(GSD-EPE Word 97}
Page 1 of 1
Attachment D
DESARMENT CERTTFICATTON
(1} The SUSGRANTEE cer�ifies to the best of its knovvledge azid belief, that it and its principaIs;
(a) Are not presently debarired, suspended, proposed %r debarment, declared ineligible ar
voluntarily excluded froffi covered tt-ansactions by any federal department or agency;
{b} Have not within a three-year p�riod preceding this proposal been convicted of' or had a civil
jud�emen� rendered against them for commi�sion of fraud or a cat-�minal of�'ense in connection
with abtaining, attempting io ahtain, or pez�£orming a federal, state, or local public transacfion or
contract under a public transactian; violation of federal or state azrtitr�st statutes or commission
af embe�zlement, theft, forgery, bribery, falsi�ica#�on or destruation of records, making false
statements, ar receiying stolen property; � .
(c) Are not presentIy indioted for atherwise criminally or civilly charged by a fed�ral, state, or local
� governmentai entity with commission af an� ofthe affenses enuYnerated in paragraph (1)(b} of
this certification, and , .
(d} Hav� not within a tkiree y�ar periad preceding this applicafionlproposal had on� or more federal,
state, or local public transactions ter�tx�ina�ed for cause or default.
(2) Wbere the SUBGRAN'i'EE is unable to certify to any of the statements in this certifica�ion, such
SUBGR�ANTEE shall attach a�a explanation to this certification.
a.t � !- ,;.��.�
� .�
Signature oi Certifying Official
Libby Watson, Assistant City Manaqer
Title �
. ,
� , 1 � _
Date
C`iiy of'1�'ort Wor�h9 7"exas
l�C�.���° a�.d. C������ ��m��nic�tior�
pAT� REFER�NCE NUMB�R L�C NAM� PAG�
10/29/02 **�Q� 9322 35WAVE
su���cr WAVE STEP (SELECTIVE TRAFFIC ENFORCEMENT PR�GRAM}
RECOMMENDATION:
It is recornmended tF�af th� City Council:
1 of 3
Autharize the City Manager ta accept the co�#ract with the Texas Department of Transpartation
(TxDOT) io continue to operate ihe Wave STEP (Selective Traffic Enforcemenf Program) from
Nd�ember 95, 2002, through Sept�mber 3�, 2a03, on an over�ime basis in the amount of $14,4�7
{state $13,000, City $1,467); and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund by $14,467; and
3. Adopt fhe attached apprapriation ordinance increasing appropriations in the F�deral Awarded
Assets Fund �y $1,46i and decreasing the undesignated, unr�served fund balance �y the same
amaunt; and
4. Aufhorize the transfer af $1,467 from the Federal Awarded Assets �und ta ihe Grants Fund for the
City's cash rnatch; and
5. Authorize the City Manager to wai�e the indirec# cast in ihe amount af $2,143, since indirect costs
are not allowed by TxDOT.
D15ClJSSION:
The purpose of this program is to conduct additional occupant prot�ctior� and speed enfarcement
during sel�cted holiday periods, Traffic afficers wil] conduct pre and post sunreys of safe�y belt usage
and speed compliance, will incorporate pre and post public infnrmation and education efforts, and will
increase enfi�rcement during the designated halidays.
Resulfs af special statewide demonstratian STEPs conducted in Texas and fve other states affirm that
coordinated waves of enforcement, surveys, and public infarmation and educatian are feasible,
manageable, and hignly effective in reducing traffic-related fatalifies, injuries, and costs. Reports from these
demonstration STEPs show s�gnificant inereases in safety belt use rates, high-level law enforcement
participafion, ar�d extensive publicity generated from bath state and community program activity.
Seasanal problems are evident in traffic with safety belis and/or speeding. Th�se trends can be
addressed by focusing on the key issues of safety during peak iimes such as speed and seat be[t
enforcement during certain holiday periods. According ta the Natianal Safety Council, peaple wearing
safety belts �ave a 45°/a better chance of survi�ing a serio�s traffic crash, and a 50% beiter chance of
surviving without severe injuries.
C`ity o��'o�t �V'orth, T'exas
�Ia�or �.�c� � ou���l � o�.�.�r�ic�ti�n
DA7� RE�ERENCE NUMBER LOG NAM� PAGE
10/29/02 *�`�d� 9322 35WAVE
I SUBJECT 'INAVE STEP (SELECTIVE TRAF'�IC ENFORCEMENT PR GRAM)
2ofi3
The Stafe of Texas has had a Mandatory Use Law {MUL) for safety belts since 1985. Since that time,
Texas has s��n safety belt use rise fa among the highest fevels in the country. In 2002, according to
the Texas Transportat�on lr�stitute {TTl), Texas A&M Uni�ersity, the statewide safety belt usage rate for
Texas is 81.1 %.
The child passenger restraint law was implemented in 1984 for infants and children from birth to 4 years
of age to pro#ect ihem while riding in a car ar light truck. According to TTI, the statewide usage far this
age group in 2001 was 71.9%.
The funding period for this program will begin November 1�, 2002 �or wnen all signatures are obtained
on the contracts), and expire September 3D, 2003.
The total contract cost of the Wave STEP is $14,467'. TxDOT will pravide funds in the amount of
$�3,000 for ov�rtime and vehicfe mileage, and the City of Fo�t Worth will provi�e $9,467. The terms of
the state contract do not allow for reimbursement ofi the 1�.46% retirement fringe b�n�fit for the
overtime and was not included in the contract total.
The budget is as follows:
CATEGORY
Personnel
Retirement at 11.46°/p
Mileage
STATE
�� Z,�ao
_p_
$ 200
iofal $13,OOQ
C1TY
-0-
$1,467
-0-
$1,4fi7
TOTAL
��2,soo
$ 1,�67
$ 200
$�f 4,4fii
TxD�T does not provide for any form of indirect casts; therefore, it will be necessary fo waive these
cY�arges in the amount of $2,143.
�'i�y of �o�i �'o�th, Texas
1'l��yor �.�c� ���.��i� Co�r���ic�.t�o�
DATE REFERENCE NUMB�R LDG NAME PAGE
10/29/02 **��� 93�� 35WAVE
SUBJECT WAVE STEP (SELECTIVE RAFFIC ENFORCEMENT PR GRAM)
3of3
FISCAL INFORMATIONICERTIFICATION:
The Finance Director certifies that upon the appra�al and execution of the above recommendations, the
funds required for this agreement will be avaElable in fhe current operating budgets, as appropriated, o�
the Federal Awarded Assets Fund and the Grants Fund.
L.W:K
Submifted for Ciiy Manager's
Oflice bq:
Libby Watson
Originating Department Head:
Ralph Mendaza
Additlanal Tnformatian Cantact:
Ralph Mendoza
61$3
4-
83SG
`�' �
8386 I
FUND I ACCOi7NT I CENT�R � AMOUIVT
(tn)
4) R147 538070 0351000 $ 1,487.D0
2) GR76 472i07 Q353p2819DD0 $ 1,467.q0
2) GF276 451942 035302819000 $i3,DOQ.00
2) GR76 5 (variaus) D35302819010 $'14,467.00
{from)
3) R107 341000 0000000 $ 1,467.00
4) R1 D7 538070 0352Q00 $ 1,467.00
CIT'Y S�CRETARY
APPRQVLD 1Q/29/02
ORI7.#'S 15313 & 15314