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Home My WebLink AboutContract 57622-R2CSC No. 57622-R2 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION November 28, 2023 Green Equipment Company Attn: Zane Smith Address: 2563 Gravel Drive Fort Worth, Texas 76118 Re: Contract Renewal Notice — 2nd Renewal Contract No. CSC No. 57622 Renewal Term: May 27, 2024 to May 28, 2025 Renewal Amount: $424,148.94 The above referenced Contract with the City of Fort Worth expires on May 27, 2024 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 2nd term in an amount up to $424,148.94 which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page I of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and bana EGdYgGlk# administration of this contract, including By; Dana Burghdoff (Dec Y, 202319AYCST) ensuring all performance and reporting Name: Dana Burghdoff requirements. Title: Assistant City Manager By: ;Ze9(94 % Q APPROVAL RECOMMENDED: Name: Regina Jones Title: Contract Compliance Specialist � ,2023 By; Christopher H rder (Dec 1, 202310:12 CST) APPROVED AS TO FORM AND Name: Chris Harder LEGALITY: p ovanp Title: Water Director aF Foer��a l.o ATTEST: Q % es$ m ee �A��II�� EXASap d By: DBlack (Dec 1, 202315:50 CST) BY: /VI °��a4 Name: Doug Black Name: Jannette Goodall Title: Assistant City Attorney Title: City Secretary CONTRACT AUTHORIZATION: M&C: 22-0343 Date Approved: 5-10-2022 Green Equipment Nan+,L, Za��mith Title: Vice President Form 1295 Certification No: 2022-868334 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, May 10, 2022 REFERENCE NO.: * * M &C 22- 0343 LOG NAME: 13P22-0076 RADIODETECTION SEWER EQUIPMENT AND REPAIRS AR WATER SUBJECT: (ALL) Authorize Execution of an Agreement with Green Equipment Company for Radiodetection Sewer Equipment and Repair Services for an Annual Amount up to $424,148.94 for the Initial Term and Authorize Four One -Year Renewal Options for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with Green Equipment Company for radiodetection sewer equipment and repair services for an annual amount up to $424,148.94 for the initial term and authorize four one-year renewal options for the same annual amount. DISCUSSION: The Water Department approached the Purchasing Division to procure an agreement to provide radiodetection sewer equipment and repair services. The department will utilize this agreement to purchase sewer inspection equipment, repair parts, accessories, and repair service for inspection of sewer lines at various locations throughout the City. The Purchasing Division issued Invitation to Bid (ITB) No. 22-0076 consisting of detailed specifications describing the different types of inspection equipment, accessories, repair parts, and repair services required. The ITB was advertised in the Fort Worth Star -Telegram on February 23, 2022, March 2, 2022, and March 9, 2022. The City received two responses. An evaluation panel consisting of representatives of the Water Department reviewed and scored the submittals using the Best Value criteria which included: (a) Contractor's qualifications, experience, and references. (b) Availability of resources to provide services. (c) Contractor's ability to meet the City's needs and (d) Cost of services. The individual scores were averaged for each of the criteria and the final scores are listed in the table below: Bidders I Evaluation Factors Fa I ° Fc d Total Score Rank Green Equipment 23.00 F7OO14.00 40.00 84.00 1 Company Indepth Utility Bidder did not meet Solutions, LLC. 15.00 F F933 X technical points; therefore, 2 cost was not evaluated After evaluation, the panel concluded that Green Equipment Company presented the best value to the City. Therefore, the panel recommends that Council authorize the radiodetection sewer equipment and repair service agreement with Green Equipment Company. No gurantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor bid meet specifications. FUNDING: Funding is budgeted in the Water Department's rollup within the Water & Sewer Operating Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL OPTIONS - The agreement may be renewed for four (4) additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ FUND IDENTIFIERS (FIDs): TO Department Project Budget Reference # Fund ID Account ID ProgramActivity Year (Chartfield 2) Amount FROM Fund Department Account Project ProgramActivity Budget Reference # Amount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for Citv Manager's Office bv: Reginald Zeno (8517) Dana Burghdoff (8018) Originating Department Head: Anthony Rousseau (8338) Chris Harder (5020) Additional Information Contact: Cynthia Garcia (8525) A'ja Robertson (8585) ATTACHMENTS 1. 13P22-0076 RADIODETECTION SEWER EOUIPMENT AND REPAIRS.docx (CFW Internal) 2. 22-0076 Waiver Radio Detection Sewer Eauip and Repair 020422 NW.ndf (CFW Internal) 3. CoDv of FID TABLE FOR RADIODETECTION SEWER EOUIPMENT.xlsx (CFW Internal) 4. Form 1295 FW ITB 22-0076.ndf (CFW Internal) 5. GreenEquinmentSAMs (1).Ddf (CFW Internal) CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1- 4 and 6 if there are interested parties. Complete NOS. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Green Equipment Company Fort Worth, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth FORM 1295 loll OFFICE USE ONLY CERTIFICATION OF FILING certificate Number: 2022-868334 Date Filed: 04/0412022 Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or Identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB No. 22-0076 RADIODETECTION SEWER & REPAIR SERVICES. 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is de he �f4 ti and my dale of birth is 06 028 9S7 My address is �e� (v 3 C7 �4 V� L '` r V� r� f �or4l-j TX (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in —r1A /rci/?>+ County, State of %,` Xas on the rh day of 20a (month) (year) (signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics,stateAx.us Version V1.1,191b5cdc