HomeMy WebLinkAboutContract 59325-R1CSC No. 59325-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 24, 2023
Sunbelt Rentals, Inc.
Attn: Stephanie Ransone or Whom It May Concern
234 1 Deerfield Drive
Fort Mill, SC 29715
Re: Contract Renewal Notice —1st Renewal
Cooperative - Equipment and Tool Rental Services (Construction Equipment)
Contract CSC No. 59325
Original Contract Amount: $1,010,350
The above referenced contract with the City of Fort Worth, as renewed, expires October
31, 2023. This letter is to inform you that the City has appropriated funding and is exercising its
right to renew the contract in the original contract amount, which will be effective upon execution
by the designated Assistant City Manager. All other terms and conditions of the contract remain
unchanged. Please verify that the original payment, performance and maintenance bonds remain
active or if retired, provide updated bonds when you return this letter (if applicable). Please sign
in the space indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.2ov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
sua rerglandShatabY
Contract Compliance Specialist
(817) 392-8277
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pagel of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
Dana BurgHdoAc
By: Dana Burghdoff (Dec 1, 02319:10 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
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By: Christopher Harper(Nov 30. 202313:00 CST)
Name: Chris Harder
Title: Director, Water Department
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
CONTRACTOR/VENDOR:
By: Sunbelt Rentals, Inc.
Name:
Title: Contract Manager
Date: 11.16.2023
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CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: �lura6 8�
Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: Mack (Dec 1, 2023 15:41 CST)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 23-0302
Date Approved: 04/25/2023
Form 1295 Certification No.: 2023-1007332
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
4/27/23, 12:37 PM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 4/25/2023 REFERENCE
NO..
CODE: P TYPE
Official site of the City of Fort Worth, Texas
FORT_ H
**M&C 23- 13PCOOP EQUIP AND
0302 LOG NAME: TOOL SERVICES ML
PARD
CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Purchase Agreement with Sunbelt Rentals, Inc in the Annual Amount of
$1,010,350.00 for Equipment and Tool Rental Services Using Omnia Partners
Cooperative Contract R200601 for the Property Management, Public Events,
TPW, Police, Aviation, Water, and Park and Recreation Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of a purchase agreement with Sunbelt
Rentals, Inc in the annual amount of $1,010,350.00 and authorize two consecutive one-year renewal
options for the same annual amount for equipment and tool rental services using Omnia Partners
Cooperative Contract R200601 for the Property Management, Public Events, TPW, Police, Aviation,
Water, and Park and Recreation Departments and authorize two consecutive one-year renewal
options.
DISCUSSION:
The Property Management, Public Events, TPW, Police, Aviation, Water, and Park and Recreation
Departments approached the Purchasing Division to finalize an agreement with Sunbelt Rentals, Inc.,
for rental services of equipment and tools using Omnia Partners Cooperative Contract R200601.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the items. Omnia Partners contracts have been competitively bid to
increase and simplify the purchasing power of government entities. Request for Proposals (RFP)
number 20-06 was issued on March 18, 2020 and advertised in Houston Chronicle. The RFP opened
on July 14, 2020.
DIVERSTIY & INCLUSION -A Business Equity goal is not assigned when purchasing from an
approved purchasing cooperative or public entity.
AGREEMENT TERMS - Upon City Council approval, the agreement will begin upon execution and
end on October 23, 2023, with two (2) one-year renewal options to correspond with the term of the
cooperative contract. This action does not require specific City Council approval provided that City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal
terms. Staff anticipates that the costs for renewal years shall remain approximately the same as the
initial year.
ADMINISTRATIVE CHANGE ORDERS -An administrative change order or increase may be made by
the City Manager or his designee up to the amount allowed by relevant Law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
Approval of this M&C authorizes the City to spend up to $1,010,350.00 per year with Sunbelt Rentals,
Inc; however, the actual first year spend is anticipated to be $808,266.42 based on current budget
allocations. Actual usage in any term can be up to the authorized amount and will be dependent upon
actual appropriations for this purpose in the departments' budgets. The annual department allocation
for this agreement is:
Department Annual Amount
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4/27/23, 12:37 PM
M&C Review
Property Management $234,764.00
Public Events $70,000.00
Police $25,000.00
Aviation $32,602.42
Water $49,900.00
Park & Recreation $363,000.00
Transportation Public Works $33,000.00
Funding is budgeted in the participating departments operating funds.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the participating departments' Operating Funds to support the approval of the above
recommendation and execution of the agreement. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # I Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by:, Reginald Zeno (8517)Jesica McEachern (5804)
Ori inatin Department Head: Reginald Zeno (8517)
9 9—p Dave Lewis (5717)
Additional Information Contact: Jo Ann Gunn (8525)
Martha Lopez (2059)
ATTACHMENTS
FID TABLE FOR Sunbelt.xlsx (CFW Internal)
Form 1295 Certificate 101033419.ndf (CFW Internal)
SAMSSunbeltRental.pdf (CFW Internal)
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