HomeMy WebLinkAboutContract 60550CSC No. 60550
FORT WORTH(,.
1* - -
VENDOR SERVICES AGREEMENT
(Information Technology)
This Vendor Services Agreement ("Agreement") is made and entered into by and between the City
of Fort Worth, a Texas home -rule municipal corporation (the "City" or "Client") and AGS Scientific, Inc.,
a Texas Corporation ("Vendor"). City and Vendor are each individually referred to herein as a "party" and
collectively referred to as the "parties." The term "Vendor" shall include Vendor, its officers, agents,
employees, representatives, contractors or subcontractors. The term "City" shall include its officers,
employees, agents, and representatives.
CONTRACT DOCUMENTS:
The Contract documents shall include the following:
I. This Vendor Services Agreement;
2. Exhibit A — Statement Of Work Plus Any Amendments To The Statement Of Work;
3. Exhibit B — Revised Cost Schedule Summary;
4. Exhibit C — Premium Maintenance Contract;
5. Exhibit D — Network Access Agreement; and
6. Exhibit E -- Conflict of Interest Questionnaire
All Exhibits attached hereto are incorporated herein and made a part of this Agreement for all purposes. In
the event of any conflict between the documents, the terms and conditions of this Agreement shall control.
The term "Vendor" or "Contractor" shall include the Vendor or Contractor, and its officers, agents,
employees, representatives, servants, contractors or subcontractors.
The term "City" shall include its officers, employees, agents, and representatives.
1. Scove of Services. Vendor hereby agrees, with good faith and due diligence, to provide
the City with a fully automated Cold Vapor Atomic Fluorescence (CVAF) Mercury Analyzer and a Five
Year Maintenance and Repair Services Agreement for the Water Department Laboratory Division located
at 26 SE Loop 820, Fort Worth, Texas 76140. Specifically, Vendor will perform all duties outlined and
described in the Statement Of Work, which is attached hereto as Exhibit "A" and incorporated herein for
all purposes, and further referred to herein as the "Services." Vendor shall perform the Services in
accordance with standards in the industry for the same or similar services. In addition, Vendor shall perform
the Services in accordance with all applicable federal, state, and local laws, rules, and regulations. If there
is any conflict between this Agreement and Exhibit A, the terms and conditions of this Agreement shall
control.
2. Term. This Agreement shall commence upon the date signed by the Assistant City Manager
below ("Effective Date") and shall expire no later than December 31, 2024 ("Expiration Date"), unless
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
terminated earlier in accordance with the provisions of this Agreement or otherwise extended by the parties.
3. Comuensation. City shall pay Vendor an amount not to exceed Sbcty Thousand Nine
Hundred Seventy Dollars and Zero Cents (S60,970.00) in accordance with the provisions of this
Agreement and Exhibit "B," Payment Schedule, which is attached hereto and incorporated herein for all
purposes. Vendor shall not perform any additional services for City not specified by this Agreement unless
City requests and approves in writing the additional costs for such services. City shall not be liable for any
additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in
writing. City agrees to pay all invoices of Vendor within thirty (30) days of receipt of such invoice.
4. Termination.
4.1. Convenience. Either the City or Vendor may terminate this Agreement at any time
and for any reason by providing the other party with 30 days written notice of termination.
4.2. Breach. If either party commits a material breach of this Agreement, the non -
breaching Party must give written notice to the breaching party that describes the breach in
reasonable detail. The breaching party must cure the breach ten (10) calendar days after receipt of
notice from the non -breaching party, or other time frame as agreed to by the parties. If the breaching
party fails to cure the breach within the stated period of time, the non -breaching party may, in its
sole discretion, and without prejudice to any other right under this Agreement, law, or equity,
immediately terminate this Agreement by giving written notice to the breaching party.
4.3. Fiscal Funding Out. In the event no funds or insufficient funds are appropriated by
the City in any fiscal period for any payments due hereunder, the City will notify Vendor of such
occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to the City of any kind whatsoever, except
as to the portions of the payments herein agreed upon for which funds have been appropriated.
4.4. Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, the City shall pay Vendor for services actually rendered up
to the effective date of termination and Vendor shall continue to provide the City with services
requested by the City and in accordance with this Agreement up to the effective date of termination.
Upon termination of this Agreement for any reason, Vendor shall provide the City with copies of
all completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City information or data as a requirement to perform services hereunder,
Vendor shall return all City provided data to the City in a machine readable format or other format
deemed acceptable to the City.
5. Disclosure of Conflicts and Confidential Information
5.1. Disclosure of Conflicts. Vendor hereby warrants to the City that Vendor has made
full disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date: of this
Agreement, Vendor hereby agrees immediately to make full disclosure to the City in writing.
5.2. Confidential Information. The City acknowledges that Vendor may use products,
materials, or methodologies proprietary to Vendor. The City agrees that Vendor's provision of
services under this Agreement shall not be grounds for the City to have or obtain any rights in such
proprietary products, materials, or methodologies unless the parties have executed a separate
written agreement with respect thereto. Vendor, for itself and its officers, agents and employees.
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agrees that it shall treat all information provided to it by the City ("City Information") as
confidential and shall not disclose any such information to a third party without the prior written
approval of the City.
5.3. Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City shall promptly notify Seller. It will be the responsibility of Seller to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4. Unauthorized Access. Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor shall notify the City immediately if the security or integrity of any
City information has been compromised or is believed to have been compromised, in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with the City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with the City to protect such information from further unauthorized disclosure.
6. Riaht to Audit.
6.1. Vendor agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine at reasonable times any
directly pertinent books, documents, papers and records of the Vendor involving transactions
relating to this Agreement at no additional cost to the City. Vendor agrees that the City shall have
access during normal working hours to all necessary Vendor facilities and shall be provided
adequate and appropriate work space in order to conduct audits in compliance with the provisions
of this section. The City shall give Vendor not less than 10 days written notice of any intended
audits.
6.2. Vendor further agrees to include in all its subcontractor agreements hereunder a
provision to the effect that the subcontractor agrees that the City shall, until expiration of three (3)
years after final payment of the subcontract, have access to and the right to examine at reasonable
tunes any directly pertinent books, documents, papers and records of such subcontractor involving
transactions related to the subcontract, and further that City shall have access during normal
working hours to all subcontractor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this paragraph. City shall give
subcontractor not less than 10 days written notice of any intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor shall operate as
an independent contractor as to all rights and privileges granted herein, and not as agent, representative or
employee of the City. Subject to and in accordance with the conditions and provisions of this Agreement,
Vendor shall have the exclusive right to control the details of its operations and activities and be solely
responsible for the acts and omissions of its officers, agents, servants, employees, contractors and
subcontractors. Vendor acknowledges that the doctrine of respondeat superior shall not apply as between
the City, its officers, agents, servants and employees, and Vendor, its officers, agents, employees, servants,
contractors and subcontractors. Vendor further agrees that nothing herein shall be construed as the creation
of a partnership or joint enterprise between City and Vendor. It is further understood that the City shall in
no way be considered a Co -employer or a Joint employer of Vendor or any officers, agents, servants,
employees or subcontractors of Vendor. Neither Vendor, nor any officers, agents, servants, employees or
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subcontractors of Vendor shall be entitled to any employment benefits from the City. Vendor shall be
responsible and Iiable for any and all payment and reporting of taxes on behalf of itself, and any of its
officers, agents, servants, employees or subcontractors.
8. LIABILITY AND INDEMNIFICATION.
8.1. LIABILITY - VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
8.2. INDEMNIFICATION - VENDOR HEREBY COVENANTS AND AGREES
TO INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL
CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED
DAMAGE OR LOSS TO BUSINESS AND ANY RESULTING LOST PROFITS)
PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, AND
DAMAGES FOR CLAIMS OF INTELLECTUAL PROPERTY INFRINGEMENT,
ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT
CAUSED BY THE ACTS OR OMISSIONS OF VENDOR, ITS OFFICERS, AGENTS,
SUBCONTRACTORS, SERVANTS OR EMPLOYEES.
8.3. INTELLECTUAL PROPERTY INFRINGEMENT.
8.3.1. The Vendor warrants that all Deliverables, or any part thereof,
furnished hereunder, including but not limited to: programs, documentation,
software, analyses, applications, methods, ways, and processes (in this Section SC each
individually referred to as a "Deliverable" and collectively as the "Deliverables,") do
not infringe upon or violate any patent, copyrights, trademarks, service marks, trade
secrets, or any intellectual property rights or other third party proprietary rights, in
the performance of services under this Agreement.
8.3.2. Vendor shall be liable and responsible for any and all claims made
against the City for infringement of any patent, copyright, trademark, service mark,
trade secret, or other intellectual property rights by the use of or supplying of any
Deliverable(s) in the course of performance or completion of, or in any way connected
with providing the services, or the City's continued use of the Deliverable(s)
hereunder.
8.3.3. Vendor agrees to indemnify, defend, settle, or pay, at its own cost and
expense, including the payment of attorney's fees, any claim or action against the
City for infringement of any patent, copyright, trade mark, service mark, trade
secret, or other intellectual property right arising from City's use of the
Deliverable(s), or any part thereof, in accordance with this Agreement, it being
understood that this agreement to indemnify, defend, settle or pay shall not apply if
the City modifies or misuses the Deliverable(s). So long as Vendor bears the cost and
expense of payment for claims or actions against the City pursuant to this section 8,
Vendor shall have the right to conduct the defense of any such claim or action and all
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negotiations for its settlement or compromise and to settle or compromise any such
claim; however, City shall have the right to fully participate in any and all such
settlement, negotiations, or lawsuit as necessary to protect the City's interest, and
City agrees to cooperate with Vendor in doing so. In the event City, for whatever
reason, assumes the responsibility for payment of costs and expenses for any claim or
action brought against the City for infringement arising under this Agreement, the
City shall have the sole right to conduct the defense of any such claim or action and
all negotiations for its settlement or compromise and to settle or compromise any such
claim; however, Vendor shall fully participate and cooperate with the City in defense
of such claim or action. City agrees to give Vendor timely written notice of any such
claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, the City's assumption of payment of costs or expenses
shall not eliminate Vendor's duty to indemnify the City under this Agreement. If the
Deliverable(s), or any part thereof, is held to infringe and the use thereof is enjoined
or restrained or, if as a result of a settlement or compromise, such use is materially
adversely restricted, Vendor shall, at its own expense and as City's sole remedy,
either: (a) procure for City the right to continue to use the Deliverable(s); or (b)
modify the Deliverable(s) to make them/it non -infringing, provided that such
modification does not materially adversely affect City's authorized use of the
Deliverable(s); or (c) replace the Deliverable(s) with equally suitable, compatible, and
functionally equivalent non -infringing Deliverable(s) at no additional charge to City;
or (d) if none of the foregoing alternatives is reasonably available to Vendor, terminate
this Agreement, and refund all amounts paid to Vendor by the City, subsequent to
which termination City may seek any and all remedies available to City under law.
VENDOR'S OBLIGATIONS HEREUNDER SHALL BE SECURED BY THE
REQUISITE INSURANCE COVERAGE AND AMOUNTS SET FORTH IN
SECTION 10 OF THIS AGREEMENT.
8.4. Data Breach. Vendor further agrees that it will monitor and test its data
safeguards from time to time, and further agrees to adjust its data safeguards from time to
time in light of relevant circumstances or the results of any relevant testing or monitoring. If
Vendor suspects or becomes aware of any unauthorized access to any financial or personal
identifiable information ("Personal Data") by any unauthorized person or third party, or
becomes aware of any other security breach relating to Personal Data held or stored by
Vendor under this Agreement or in connection with the performance of any services
performed under this Agreement or any Statement(s) of Work ("Data Breach"), Vendor shall
immediately notify City in writing and shall fully cooperate with City at Vendor's expense to
prevent or stop such Data Breach. In the event of such Data Breach, Vendor shall fully and
immediately comply with applicable laws, and shall take the appropriate steps to remedy such
Data Breach. Vendor will defend, indemnify and hold City, its Affiliates, and their respective
officers, directors, employees and agents, harmless from and against any and all claims, suits,
causes of action, liability, loss, costs and damages, including reasonable attorney fees, arising
out of or relating to any third party claim arising from breach by Vendor of its obligations
contained in this Section, except to the extent resulting from the acts or omissions of City_"
Personal Data to which Vendor has access under this Agreement, as between Vendor and City,
will remain the property of City. City hereby consents to the use, processing and/or disclosure
of Personal Data only for the purposes described herein and to the extent such use or
processing is necessary for Vendor to carry out its duties and responsibilities under this
Agreement, any applicable Statement(s) of Work, or as required by law. Vendor will not
transfer Personal Data to third parties other than through its underlying network provider
to perform its obligations under this Agreement, unless authorized in writing by City.
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Vendor's obligation to defend, hold harmless and indemnify City shall remain in full effect if
the Data Breach is the result of the actions of a third party. All Personal Data delivered to
Vendor shall be stored in the United States or other jurisdictions approved by City in writing
and shall not be transferred to any other countries or jurisdictions without the prior written
consent of City.
9. Assignment and Subcontracting.
9.1. Vendor shall not assign or subcontract any of its duties, obligations or rights under
this Agreement without the prior written consent of the City. If the City grants consent to an
assignment, the assignee shall execute a written agreement with the City and the Vendor under
which the assignee agrees to be bound by the duties and obligations of Vendor under this
Agreement. The Vendor and assignee shall be jointly liable for all obligations under this Agreement
prior to the assignment. If the City grants consent to a subcontract, the subcontractor shall execute
a written agreement with the Vendor referencing this Agreement under which the subcontractor
shall agree to be bound by the duties and obligations of the Vendor under this Agreement as such
duties and obligations may apply. The Vendor shall provide the City with a fully executed copy of
any such subcontract.
10. Insurance.
10.1. The Vendor shall carry the following insurance coverage with a company that is
licensed to do business in Texas or otherwise approved by the City:
10.1.1. Commercial General Liability:
10.1.1.1. Combined limit of not less than $2.000,000 per
occurrence; $4,000,000 aggregate; or
10.1.1.2. Combined limit of not less than $1,000,000 per
occurrence; $2,000,000 aggregate and Umbrella Coverage. in the amount of
$4,000,000. Umbrella policy shall contain a follow -farm provision and shall
include coverage for personal and advertising injury.
10.1.1.3. Defense costs shall be outside the limits of liability.
10.1.2. Automobile Liability Insurance covering any vehicle used in providing
services under this Agreement, including owned, non -owned, or hired vehicles, with a
combined limit of not less than $1,000,000 per occurrence.
10.1.3. Professional Liability (Errors & Omissions) in the amount of $1,000,000
per claim and $1,000,000 aggregate limit.
10.1.4. Statutory Workers' Compensation and Employers' Liability Insurance
requirements per the amount required by statute.
10.1.5. Technology Liability (Errors & Omissions)
10.1.5.1. Combined limit of not less than $2,000,000 per
occurrence; $4million aggregate or
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10.1.5.2. Combined limit of not less than $1,000,000 per
occurrence; $2,000,000 aggregate and Umbrella Coverage in the amount of
$4,000,000. Umbrella policy shall contain a follow -form provision and shall
include coverage for personal and advertising injury. The umbrella policy shall
cover amounts for any claims not covered by the primary Technology Liability
policy. Defense costs shall be outside the limits of liability.
10.1.5.3. Coverage shall include, but not be limited to, the
following:
10.1.5.3.1, Failure to prevent unauthorized access;
10.1.5.3.2.
10.1.5.3.3.
virus;
10.1.5.3.4.
adjudication language;
Unauthorized disclosure of information;
Implantation of malicious code or computer
Fraud. Dishonest or Intentional Acts with final
10.1.5.3.5. Intellectual Property Infringement coverage,
specifically including coverage for intellectual property infringement
claims and for indemnification and legal defense of any claims of
intellectual property infringement, including infringement of patent,
copyright, trade mark or trade secret, brought against the City for use of
Deliverables, Software or Services provided by Vendor under this
Agreement;
10.1.5.3.6, Technology coverage may be provided through
an endorsement to the Commercial General Liability (CGL) policy, a
separate policy specific to Technology E&O, or an umbrella policy that
picks up coverage after primary coverage is exhausted. Either is
acceptable if coverage meets all other requirements. Technology coverage
shall be written to indicate that legal costs and fees are considered outside
of the policy limits and shall not erode limits of liability. Any deductible
will be the sole responsibility of the Vendor and may not exceed $50,000
without the written approval of the City. Coverage shall be claims -made,
with a retroactive or prior acts date that is on or before the effective date
of this Agreement. Coverage shall be maintained for the duration of the
contractual agreement and for two (2) years following completion of
services provided. An annual certificate of insurance, or a full copy of the
policy if requested, shall be submitted to the City to evidence coverage;
and
10A.5.3.7. Any other insurance as reasonably requested by
City.
10.2. General Insurance Requirements:
10.2.1. All applicable policies shall name the City as an additional insured
thereon, as its interests may appear. The term City shall include its employees, officers,
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officials, agents, and volunteers in respect to the contracted services.
10.2.2. The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery) in favor of the City of Fort Worth.
10.2.3. A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to the City. Ten (10) days' notice shall be acceptable
in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City
of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76IO2, with copies to the City
Attorney at the same address.
10.2.4. The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A- VII in the
current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required,
written approval of Risk Management is required.
10.2.5. Any failure on the part of the City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
10.2.6. Certificates of Insurance evidencing that the Vendor has obtained all
required insurance shall be delivered to and approved by the City's Risk Management
Division prior to execution of this Agreement.
]I. Compliance with Laws. Ordinances. Rules and Regulations. Vendor agrees to comply with
all applicable federal, state and local laws, ordinances, rules and regulations. If the City notifies Vendor of
any violation of such laws, ordinances, rules or regulations, Vendor shall immediately desist from and
correct the violation.
12. Non -Discrimination Covenant. Vendor; for itself, its personal representatives, assigns,
subcontractors and successors in interest, as part of the consideration herein, agrees that in the performance
of Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law. If any claim arises from an alleged
violation of this non-discrimination covenant by Vendor, its personal representatives, assigns,
subcontractors or successors in interest, Vendor agrees to assume such liability and to indemnify and defend
the City and hold the City harmless from such claim.
13. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt requested,
addressed as follows:
TO THE CITY:
City of Fort Worth
Attw Assistant City Manager
200 Texas Street
Fort Worth TX 76102
With Copy to the City Attorney
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20
TO VENDOR
AGS Scientific, Inc.
Attn: Jason Gray, President
1902 Pinon Drive, Suite A
College Station, Texas 77845
Page 8 of
I at same address I 1
14. Solicitation of Emnlovees. Neither the City nor Vendor shall, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer. This provision
shall not apply to an employee who responds to a general solicitation or advertisement of employment by
either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
the City does not waive or surrender any of its governmental powers.
16. No Waiver. The failure of the City or Vendor to insist upon the performance of any term
or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of the
City's or Vendor's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
17. Governing Law and Venue. This Agreement shall be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought on the basis of
this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
19. Force Maieure. The City and Vendor shall exercise their best efforts to meet their
respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or
omission in performance due to force majeure or other causes beyond their reasonable control (force
majeure), including, but not limited to, compliance with any government law, ordinance or regulation, acts
of God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor
restrictions by any governmental authority, transportation problems and/or any other similar causes.
20. Headings Not Controlling. Headings and titles used in this Agreement are for reference
purposes only and shall not be deemed a part of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed
this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved
against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
22. Amendments. No amendment of this Agreement shall be binding upon a party hereto
unless such amendment is set forth in a written instrument, and duly executed by an authorized
representative of each party.
23. Entirety of Agreement. This Agreement, including any exhibits attached hereto and any
documents incorporated herein by reference, contains the entire understanding and agreement between the
City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any prior or
contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with
any provision of this Agreement.
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24. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute
one and the same instrument. An executed Agreement, modification, amendment, or separate signature page
shall constitute a duplicate if it is transmitted through electronic means, such as fax or e-mail, and reflects
the signing of the document by any party. Duplicates are valid and binding even if an original paper
document bearing each parry's original signature is not delivered.
25. Warranty of Services. Vendor warrants that its services will be of a professional quality
and conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. in such event, at Vendor's
option, Vendor shall either (a) use commercially reasonable efforts to re -perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by the City to Vendor for the nonconforming
services.
26. Network Access,
26.1. City Network Access. If Vendor, and/or any of its employees, officers, agents,
servants or subcontractors (for purposes of this section "Vendor Personnel"), requires access to the
City's computer network in order to provide the services herein, Vendor shall execute and comply
with the Network Access Agreement which is attached hereto as Exhibit "D" and incorporated
herein for all purposes.
26.2. Federal Law Enforcement Database Access. If Vendor, or any Vendor Personnel,
requires access to any federal law enforcement database or any federal criminal history record
information, system, including but not limited to Fingerprint Identification Records System
("FIRS"), Interstate Identification Index System ("III System"), National Crime Information Center
("NCIC") eF National Fingerprint File ("NFF"), or Texas Law Enforcement Telecommunications
Systems ("TLETS"), that is governed by and/or defined in Title 28, Code of Federal Regulations
Part 20 ("CFR Part 20"), for the purpose of providing services for the administration of criminal
justice as defined therein on behalf of the City or the Fort Worth Police Department, under this
Agreement, Vendor shall comply with the Criminal Justice Information Services Security Policy
and CFR Part 20, as amended, and shall separately execute the Federal Bureau of Investigation
Criminal Justice Information Services Security Addendum. No changes, modifications, alterations,
or amendments shall be made to the Security Addendum. The document must be executed as is,
and as approved by the Texas Department of Public Safety and the United States Attorney General.
27. Immieration Nationality Act. Vendor shall verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (1-9). Upon request by City, Vendor shall provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate this
Agreement for violations of this provision by Vendor.
28. Informal Dispute Resolution. Except in the event of termination pursuant to Section 4.2, if
either City or Vendor has a claim, dispute, or other matter in question for breach of duty, obligations, services
rendered or any warranty that arises under this Agreement, the parties shall first attempt to resolve the matter
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through this dispute resolution process. The disputing party shall notify the other party in writing as soon as
practicable after discovering the claim, dispute, or breach. The notice shall state the nature of the dispute and
list the party's specific reasons for such dispute. Within ten (10) business days of receipt of the notice, both
parties shall commence the resolution process and make a good faith effort, either through email, mail, phone
conference, in person meetings, or other reasonable means to resolve any claim, dispute, breach or other matter
in question that may arise out of, or in connection with this Agreement. If the parties fail to resolve the dispute
within sixty (60) days of the date of receipt of the notice of the dispute, then the parties may submit the matter
to non -binding mediation in Tarrant County, Texas, upon written consent of authorized representatives of both
parties in accordance with the Industry Arbitration Rules of the American Arbitration Association or other
applicable rules governing mediation then in effect. The mediator shall be agreed to by the parties. Each party
shall be liable for its own expenses, including attorney's fees; however, the parties shall share equally in
the costs of the mediation. If the parties cannot resolve the dispute through mediation, then either party shall
have the right to exercise any and all remedies available under law regarding the dispute. Notwithstanding the
fact that the parties may be attempting to resolve a dispute in accordance with this informal dispute
resolution process, the parties agree to continue without delay all of their respective duties and obligations
under this Agreement not affected by the dispute. Either party may, before or during the exercise of the
informal dispute resolution process set forth herein, apply to a court having jurisdiction for a temporary
restraining order or preliminary injunction where such relief is necessary to protect its interests.
29. No Bovcott of Israel.. If Vendor has fewer than 10 employees or the Agreement is for less
than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2270 of
the Texas Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not boycott
Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and
"company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government
Code. By signing this Addendum, Vendor certifies that Vendor's signature provides written verification to
City that Vendor.- (1) does not hoycott Israel,- and (2) will not boycott Israel during the term of the
Agreement.
30. Reporting Reauirements.
30.1. For purposes of this section, the words below shall have the following meaning:
30.1.1. Child shall mean a person under the age of 18 years of age.
30.1.2. Child pornography means an image of a child engaging in sexual conduct
or sexual performance as defined by Section 43.25 of the Texas Penal Code.
30.1.3. Computer means an electronic, magnetic, optical, electrochemical, or
other high-speed data processing device that performs logical, arithmetic, or memory
functions by the manipulations of electronic or magnetic impulses and includes all input,
output, processing, storage, or communication facilities that are connected or related to the
device.
30.1.4. Computer technician means an individual who, in the course and scope of
employment or business, installs, repairs, or otherwise services a computer for a fee_ This
shall include installation of software, hardware, and maintenance services.
30.2. Renortins Reauirement. If Vendor meets the definition of Computer Technician as
defined herein, and while providing services pursuant to this Agreement, views an image on a
computer that is or appears to be child pornography, Vendor shall immediately report the discovery
Vendor Services Agreement — Technology (Rev. 8/19)
20
Page 11 of
of the image to the City and to a local or state law enforcement agency or the Cyber Tip Line at the
National Center for Missing and Exploited Children. The report must include the name and address
of the owner or person claiming a right to possession of the computer, if known, and as permitted
by law. Failure by Vendor to make the report required herein may result in criminal and/or civil
penalties.
31. Sianature Authority. The person signing this agreement hereby warrants that he/she has
the legal authority to execute this agreement on behalf of the respective party, and that such binding
authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement, and any amendment(s) hereto, may be executed by any authorized representative of Vendor
whose name, title and signature is affixed on the Verification of Signature Authority Form, which is
attached hereto as Exhibit "E" and incorporate herein by reference. Each party is fully entitled to rely on
these warranties and representations in entering into this Agreement or any amendment hereto.
32. SurvivaI of Provisions. The parties` duties and obligations pursuant to Section 4.4 (Duties
and Obligations), 5 (Disclosure of Conflicts and Confidential Information), Section 6 (Right to Audit), and
Section 8 (Liability and Indemnification) shall survive termination of this Agreement.
(signature page follows)
Vendor Services Agreement -- Technology (Rev. 8/19) J Page 12 of
20
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND
AGREED:]
City:
a a 23By: Dana Burghdoff (Dec , 2023 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
Vendor: AGS Scientific, Inc.
By: /
Name: Jason ay
Title: Presi nt
Date: �� f ' 2
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
Chris ffarder
By: Chris Harder f w 3R. ?02314:15 CST)
Name: Christopher Harder, P.E.
Title: Water Department Director
Approved as to Form and Legality:
By: DRlack (r)— l 2023 15:45 CST)
Name: Douglas W. Black
Title: Senior Assistant City Attorney
Contract Authorization:
M&C: NIA
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:/
Name:APattytJ4"ilson
Title: Contract Services Administrator
City Secretary:
By:
Name: Janette S. Goodall
Title: City Secretary
onq
Fonr�aa
vs°
a°_o o9ap
dVe °=p
°aB�n�6sa
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Vendor Services Agreement --Technology (Rev. V19) Page I3 of
20
EXHIBIT A
SCOPE OF SERVICES
1.0 INTENT
1.1 The intent of this contract is for the one-time purchase of a fully
automated Cold Vapor Atomic Fluorescence (CVAF) Mercury
Analyzer, and a Five (5) Year Maintenance and Repair Services
Agreement for the City of Fort Worth Water Department —
Laboratory Division. The City of Fort Worth Water Department
Laboratory Division is required to have a Mercury Analyzer to
analyze low levels of mercury by Cold Vapor Atomic Fluorescence
Spectroscopy for the Pretreatment Services Division and other
areas of the Water Department. These analyses are linked to
permits, Environmental Protection Agency (EPA) and the Texas
Commission on Environmental Quality (TCEQ) regulatory
requirements, as well as, various wastewater projects_
1.2 Following the award, additional products and services of the same
general category that could have been encompassed in the award
of this Agreement, and that are not already on the Agreement, may
be added based on the discount provided on the vendor's bid
response (if applicable) and price sheet provided with the vendors
bid response or a current quote provided from the vendor.
1.3 Unit prices shall include all costs associated with the specified work,
including but not limited to handling, delivery, and fuel charges. NO
ADDITIONAL CHARGES WILL BE ACCEPTED OR PAID BY THE
CITY.
1.4 Any specifications/requirements that have been omitted from this
scope of services that are clearly necessary or in conformance shall
be considered a requirement although not directly specified or called
for in the scope of services.
2.0 COLD VAPOR ATOMIC FLUORESCENCE MERCURY ANALYZER
SPECIFICATIONS
2.1 The CVAF Mercury Analyzer shall be new, current production
model instrument, and not refurbished, a demonstration, or
otherwise previously used instrument.
2.2 The mercury analyzer shall be capable of determination of
mercury at ultra -low levels as specified in EPA 245.7.
2.3 The analyzer shall use a cold vapor atomic fluorescence
detector with the ability to selectively pre -concentrate mercury
using gold amalgamation to enhance detection limits.
2.3.1 At minimum, the analyzer shall provide a reporting limit
of 5.0 ng/L.
2.3.2 At minimum, the analyzer shall provide a detection limit
of <0.2 ng/L suitable for EPA 245.7 and <0.05 ng/L
suitable for EPA 1631 E.
2.3.3 The analyzer shall be capable of a calibration range of
5.0- 200.0 ng/L.
2.3.4 Calibrations are displayed graphically with full reporting
of calculated concentration, deviation and precision for
each standard.
2.3.5 Choice of calibration fit type must include linear,
weighted linear, quadratic, and calibration factor.
2.4 The analyzer shall have at minimum a 180 position Autosampler for
unattended operation.
2.4.1 The autosampler shall be a built-in full -function random
access autosampler that operates under control of the
instrument software.
2.4.2 The autosampler shall include all interconnecting cables,
sample trays, flow through rinse station; 3 sample racks
each with 60 sample cup capacity, and 12 cup rack for
calibration/check standard solutions.
2.4.3 The analyzer shall have an autosampler enclosure to protect
the samples from contamination_ The enclosure must also
protect from harsh acid gases which are present in and
around digested samples.
2.5 The analyzer shall incorporate an over -range protection to prevent
contamination from samples with unexpectedly high mercury content.
2.6 The analyzer shall deliver acidified digested aqueous sample vis
peristaltic pump.
2.7 The analyzer shall be computer controlled for method configuration,
sequence creation, carrier gas, and reporting results_
2.8 The analyzer is required to come with a computer that has the
instrument software pre -installed.
3.0 OPERATING SOFTWARE
3.1 Operating Software shall provide remote file access and full network
compatibility.
3.2 Operating Software shall meet all requirements of EPA 1631 E and
EPA 245.7.
3.2.1 The operating software shall have an audit trail showing
the analysis parameters, operator. and different permission
levels so that operators may run analysis but not change
key parameters.
3.2.2 All results shall be recorded permanently and sample
results cannot be deleted.
3.2.3 The software shall track usage and report when scheduled
maintenance is required.
3.3 Operating Software shall be able to track all quality control (QC)
samples and notify the user of failed QC.
3.3.1 The instrument shall support multiple types of
automated quality controls including check, standards,
recovery checks and duplicate samples. Checks to
include: initial checks before samples, continuing
checks throughout the sequence at a programmable
frequency and at the end of analysis.
3.3.2 Automated quality control shall provide corrective
actions independently programmable for each check
standard including, rerun, recalibrate and rerun, update
and rerun, continue and stop.
3.3.3 All quality control checks shall be entered into the sequence
from the method, eliminating the need to program checks for
each new sequence.
3.4 The operating software shall provide both graphical and numerical
results for each sample. Previous sample results shall be able to be
displayed at any time after analysis.
3.5 The operating software shall be able to export results directly
to a Microsoft Word or Excel document.
3.6 The operating software shall include lifetime free software updates.
3.7 The operating software shall include support for at least 10 years.
4.0 WARRANTY
4.1 All components of the Mercury Analyzer that are not considered
consumable items; shall have a minimum of a full one-year warranty
on parts and labor commencing upon the date of installation of the
Mercury Analyzer.
4.2 When applicable, all equipment requiring replacement shall
be replaced with a new item and not a refurbished item.
4.3 In addition to any other warranties in this contract, the supplier
warrants that all work and products shipped under this agreement
conforms to the agreement requirements and is free from any
defects in workmanship, equipment, material or design furnished by
the Supplier.
4.3.1 Supplier agrees to repair or replace promptly, on a one -for -
one basis without additional cost to the City of Fort Worth, for
all defective work and products. The Supplier shall respond
to the request and assign a technician within 24 hours of
receipt of notice. The Supplier shall remedy the defective
product or services on -site within five (5) days after
notification by authorized City personnel.
5.0 TRAINING
5.1 The supplier shall provide operations and software training on the
CVAF mercury analyzer for 2-4 City personnel.
6.0 INSTALLATION
6.1 The supplier must ship and complete the installation of the CVAF
Mercury Analyzer within four (4) months after receiving a CFW
purchase order.
6.2 All work shall be completed during normal business hours. Monday
through Friday, 8AM-5PM.
6.3 Upon completion of installation and successful testing of the Mercury
Analyzer, the supplier shall submit an invoice for the processing of
payment.
7.0 SUBCONTRACTING
7.1 Supplier will not assign or subcontract any or all of its
rights or responsibilities under this Agreement without the
prior written approval of the City. Any purported
assignments without such approval will be a breach of
this Agreement and void in all respects.
8.0 SERVICE CONTRACT: EQUIPMENT PREVENTATIVE MAINTENANCE
AND REPAIRS
8.1 Supplier shall provide a five (5) year ail -inclusive pricing for
onsite annual preventative maintenance and repair to include
parts, labor, and travel expenses.
8.2 Manufacturer shall guarantee, in writing, that they will
maintain an inventory of repair parts and have trained local
technicians available to service the instrument for a period of
no less than 5 years after the date of installation_
9.0 UNIT PRICE ADJUSTMENT
9.1 The unit prices may be adjusted for increases or decreases in
Vendor's cost during the renewal period but before the effective date
of the renewal upon written request from the Vendor.
9.2 The Vendor must submit its price adjustment request, in writing, at
least 60 days before the renewal effective period. The Vendor shall
provide written proof of cost increases with price adjustment request.
9.3 If the City concludes that the rate increase being requested is
exorbitant, the City reserves the right to adjust the rate request, or
reject the rate request in its entirety and allow the contract to expire
at the end of the contract term. If the City elects not to exercise the
renewal option, the Purchasing Division will issue a new solicitation.
9.4 Prices bid shall remain firm for each one-year term of the Agreement
and shall include all associated freight and delivery costs.
9.5 Prices offered shall be used for bid analysis and for Agreement
pricing. In cases of errors in extensions or totals, the unit prices
offered will govern.
9.6 Upon expiration of the Agreement term the successful bidder, agrees
to hold over under the terms and conditions of this Agreement for a
reasonable period of time to allow the city to re -bid an agreement,
not to exceed ninety (90) days. Vendor will be reimbursed for this
service at the prior agreement rate(s). Vendor shall remain obligated
to the City under all clauses of this Agreement that expressly or by
their nature extends beyond and survives the expiration or
termination of this Agreement.
9.7 Goods and/or services shall not be suspended by the Vendor
without a 30-day prior written notice to the City.
FORT WORTH,.........
ADDENDUM TO REQUEST FOR PROPOSALS NO. 23-0098
COLD VAPOR ATOMIC FLUORESCENCE (CVAF) MERCURY ANALYZER AND PREVENTATIVE
MAINTENANCE
PURCHASING DIVISION
ADDENDUM NO. 1
DATE ISSUED: October 11, 2023
REQUEST FOR PROPOSALS (RFP)_ 23-0098
PROPOSAL SUBMISSION DEADLINE: October 19, 2023 (UNCHANGED)
RFP No_ 23-0098, issued September 26, 2023, is hereby amended to incorporate in full text the following:
1. "Attachment B — Draft Vendor Services Agreement" has been removed in its entirety, and has
been replaced by "Attachment B — Draft Vendor Services Agreement V2".
"Exhibit B — Cost Schedule Summary" on page 23 of RFP 23-0098 Final Bid Document V1 has
been removed in its entirety, and has been replaced by "Exhibit B — Revised Cost Schedule
Summary" on page 23 of RFP 23-0098 Final Bid Document V2, and shown on page 2 of this
addendum.
All other terms and conditions remain unchanged.
67
Alyssa Wilkerson
Buyer II
aBy the signature affixed below, Addendum No. 1 is hereby incorporated into and made part of the above
referenced Request for Proposals.
COMPANY NAME_ %rEi .5
SIGNATURE:.) L.;
NOTE: Company name and signature must be the same as on the original proposal. Failure to return this
form with your sealed proposal may constitute grounds for rejection of your offer.
EXHIBIT B
REVISED COST SCHEDULE SUMMARY
This sheet will be used to evaluate costs and pricing. This sheet must be in a
separate sealed enveiope inside the main package marked "PRICING." Please do
nc�t include pricing within the proposal response documents whatsoever.
Praoposer may include any additional services and fees. However, pricing for this
RFP will only be evaluated for the cost of items listed below.
If additional costs are required, please submit an itemized list on a separate
document.
Line
Item Description UOM
Qty
Unit Cost
Total Cost
Item #
Fully Automated Cold EA
1
Vapor Atomic
Fluorescence Mercury
Y
Analyzer
Z
Installation of Fully EA
1
Automated Cold Vapor
Atomic Fluorescence
Mercury Analyzer
�3
Five (5) year all-inclusive EA
1
annual preventative
maintenance and repair
contract which includes
parts, labor, and travel
lexoenses
Total Contract Cost:
/,
7
F rompt Payment Discount Terms- Percent Days (i_e. 3% Net 15,
etc.)
RFP 23-0098 Cola Vapor Atomic Fluorescence (CVAF) Mercury
Analyzer and Preventative Maintenance
Addendum No. 1, Page 2 of 2
GPG S
SCIENTIFIC
ESTAaLISHED IN 2003
FORMAL QUOTATION
AGS Scieniffic, Inc.
1902 Pinon Dr, Ste A
College Station Texas 77845
979-320-0052
payments@agssci.com
Bill To
City of Fort Worth Water Department
Quote No,
SQ-205872
Centralized Water &
Wastewater Laboratory
Quote Date
Qct 16, 2023
200 Texas St.
Lower Level Rm 7500
Expiration Date
Feb ?9, 2024
Fort Worth, TX
Sales Rep
Gene Warning
76102.6314
USA
Ship To
2600 SE Loop 820
Fort Worth, TX
76140-1010
JSA
item Name & Description Qty Unit Price ToT,a!
MODEL RA-43WFG� MERCURY ANALYZER (with PC) 1.0 38.720.00 ?8.720.00
SKU :710160
Installation anc `ra,riing for Model RA-4300FG+
SKU : INST-Pi 1FG 2,250.00 2.250.00
Standard Manufamrer-s Warranty - Two Years
SKU . WARRAN i O.QG n,nrj
Premmum extended WarranlyContracl for Model RA-4300FG-(T-Year)
4,ObO.00 Pp,p06.0O 5KLi . ExTVVRR-RA43F-2 '
Preventative Maintenance Kit for RA-4300FG,
SKU : PMKIT-RA43FG _.- 0.00 O.Of�
item Name & Description Qty Unit Price Total
We appreciate the opportunity to work with you.
Sub Total 60,970.00
iotal $60,970.00
All item prices are listed in USD,
Shipping& handling charges will be prepaid and added to the final invoice unless other terms previously agreed to in writing.
Terms & Conditions
Please visit htrps:ilagssci.comlags-termsr for Terms & Conditions of Sale
*** AGS Scientific is the 5ole Certified Sales/Support Provider for Nippon Instruments Corporation in North Amenr_2,
*** AGS Sccentifc is the only Certified Service Partner (CSPl for A.KROSS Optronic in North America. ***
JL,11111171 1 11
AGS
SCIENTIFIC
EST48USHE4 IN 2003
Premium Maintenance Contract
Terms & Conditions
1902 Fitton Dr, Ste A
Cal fte 5t2Oon, TX T7845
Toil Free: 1-ST7.247.7241
Direct 979.320.0052
Web: www.agss6.com
The Premium Maintenance Contract from ACTS Scientific, Inc. guarantees that technical problems with your
analytical instrument due to defects in material and workmanship will be resolved by AGS Scientific at no expense
to the contract holder for the duration of the contract. The Premium Maintenance Contract includes the costs for
all parts, shipping costs, labor, and necessary travel by Service Engineers with the same protection for the
Customer as the original product warranty. The Premium Maintenance Contract also includes one Onsite
Preventative Maintenance visit by a Service Engineer and one Preventative Maintenance Parts Kit per contract
year
Defect Resolution
The standard procedure for resolution of any instrument defect is for the Customer to contact our Customer
Support Department by phone or email (see contact information below). The defect will be thoroughly diagnosed
through phone/email communications, and if the resolution requires replacement parts, the parts will be promptly
shipped to the Customer. If required, a Service Engineer will be dispatched to the Customer's site to ensure proper
repair/replacement of the instrument and/or parts.
Limitation of Contract
This Premium Maintenance Contract does not cover third -party software supplied by the Customer, equipment and
software warranted by another manufacturer, or replacement of expendable items and those of limited tile, such
as but not limited to: Pump tubes, tubing, filters, 0-rings, combustion tubes, amalgamation traps, glass bubblers,
sample containers/vessels, lamps, and other common consumable items. in addition, this Contract shall be void in
the event of accident, abuse, alteration, misuse, neglect, breakage, improper operation or maintenance,
unauthorized of improper modifications or tampering, use in an unsuitable physical environment, use with a
marginal power supply, or use with other inadequate facilities or utilities. Reasonablecare must be taken by the
Customer to avoid such hazards.
This Contract is expressly in lieu of and excludes all other express or implied warranties, including but not limited
to warranties of merchantability and of fitness for particular purpose, use or application, and all other obligations
or liabilities on the part of AGS Scientific, unless such other warranties, obligations, or liabilities are expressly
agreed to in writing by AGS Scientific.
The resolutions provided herein are the sole and exclusive resolutions of the Customer. In no case will AGS
Scientific be liable for incidental or consequential damages, loss of use, loss of production, or any other lass
incurred.
Contract Renevvai Requirements
Maintenance Contracts may be renewed at any time. If the factory warranty or current Maintenance Contract has
expired prior to start of a new contract or renewal of an existing contract, then verification data must be provided
or else an onsite inspection at the cost of the Customer is required before a new Maintenance Contract can begin.
Contract Summary:
cnntnct Inforrr.ation-
- FuH coverage of parts, labor, shipping costs, and Toll Free: 1.877.247.7241
travel for verified material defects
Unlimited Phone/Email/OnsiteTechnical Support Direct: 979.320.0052
- Onsite PM and PM Kit Included Email: supoort(aaess.d.com
- One Year Contract Periods
Web: www.agssci_corn
AGS
SGENTIFIC
EXH: BIT D
NETWORK ACCESS AGREEMENT
1. The Network. The City owns and operates a computing environment and network
(collectively the "Network"). Vendor wishes to access the City's network in order to provide description of
services. In order to provide the necessary support, Vendor needs access to description of specific Network
systems to which Vendor requires access, i.e. Internet, Intranet, email, HEAT System, etc. ("Access").
2. Grant of Limited Access. Vendor is hereby granted a limited right of access to the City's
Network for the sole purpose of providing description of services. Such access is granted subject to the
terms and conditions forth in this Agreement and applicable provisions of the City's Administrative
Regulation D-7 (Electronic Communications Resource Use Policy), of which such applicable provisions
are hereby incorporated by reference and made a part of this Agreement for all purposes herein and are
available upon request.
3. Network Credentials, The City will provide Vendor with Network Credentials consisting
of user IDs and passwords unique to each individual requiring Network access on behalf of the Vendor.
Access is being granted for purposes of completing services for the City pursuant to the Agreement and
Access shall expire at the completion of the, or upon termination of the Agreement, whichever occurs first.
4. Renewal. This Network Access Agreement shall be renewed in accordance with the
Agreement if the following conditions are met:
4.1. Contracted services have not been completed;
4.2. Contracted services have not been terminated; and
4.3. Within the thirty (30) days prior to the scheduled annual expiration of this
Agreement, the Vendor has provided the City with a current list of its officers, agents, servants,
employees or representatives requiring Network credentials.
Notwithstanding the scheduled contract expiration or the status of completion of services, Vendor
shall provide the City with a current list of officers, agents, servants, employees or representatives that
require Network credentials on an annual basis. Failure to adhere to this requirement may result in denial
of Access and/or termination of this Network Access Agreement.
5, Network Restrictions. Vendor officers, agents, servants, employees or representatives may
not share the City -assigned user IDs and passwords. Vendor acknowledges, agrees and hereby gives its
authorization to the City to monitor Vendor's use of the City's Network in order to ensure Vendor's
compliance with this Network Access Agreement. A breach by Vendor, its officers, agents, servants,
employees or representatives, of this Agreement and any other written instructions or guidelines that the
City provides to Vendor pursuant to this Network Access Agreement shall be grounds for the City
immediately to deny Vendor access to the Network and Vendor's Data, terminate the Agreement and the
Network Access Agreement, and pursue any other remedies that the City may have under the Agreement or
this Network Access Agreement or at law or in equity.
5.1. Notice to Vendor Personnel. — For purposes of this section, Vendor Personnel shall
include all officers, agents, servants, employees, or representatives of Vendor. Vendor shall be
responsible for specifically notifying all Vendor Personnel who will provide services to the City
under this agreement of the following City requirements and restrictions regarding access to the
City's Network:
Vendor Services Agreement — Technology Page 17 of20
5.1.1. Vendor shall be responsible for any City -owned equipment assigned to
Vendor Personnel, and will immediately report the loss or theft of such equipment to the
City;
5.1.2. Vendor, and/or Vendor Personnel, shall be prohibited from connecting
personally -owned computer equipment to the City's Network;
5.1.3. Vendor Personnel shall protect City -issued passwords and shall not allow
any third party to utilize their password and/or user ID to gain access to the City's Network;
5.1.4. Vendor Personnel shall not engage in prohibited or inappropriate use of
Electronic Communications Resources as described in the City's Administrative
Regulation D7;
5.1.5. Any document created by Vendor Personnel in accordance with this
Agreement is considered the property of the City and is subject to applicable state
regulations regarding public information;
5.1.6. Vendor Personnel shall not copy or duplicate electronic information for
use on any non -City computer except as necessary to provide services pursuant to this
Agreement;
5.1.7. All network activity may be monitored for any reason deemed necessary
by the City; and
5.1.8. A Network user ID may be deactivated when the responsibilities of the
Vendor Personnel no longer require Network access
6. Termination. In addition to the other rights of termination set forth herein, the City may
terminate this Network Access Agreement at any time and for any reason with or without notice, and
without penalty to the City. Upon termination of this Network Access Agreement, Vendor agrees to remove
entirely any client or communications software provided by the City from all computing equipment used
and owned by the Vendor, its officers, agents, servants, employees and/or representatives to access the
City's Network.
7. Information Securitv. Vendor agrees to make every reasonable effort in accordance with
accepted security practices to protect the Network credentials and access methods provided by the City
from unauthorized disclosure and use. Vendor agrees to notify the City immediately upon discovery of a
breach or threat of breach which could compromise the integrity of the City's Network, including but not
limited to, theft of Vendor -owned equipment that contains City -provided access software, termination or
resignation of officers, agents, servants, employees or representatives with access to City -provided Network
credentials, and unauthorized use or sharing of Network credentials.
Vendor Services Agreement — Technology Page 18 of 20
ACCEPTED AND AGREED:
CITY:
City of Fort Worth
By.
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
Approval Recommended:
By:
Name. Christopher Harder, PE.
Title: Water Department Director
Attest:
By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
AGS Scientific, Inc.
By:
Name: JasonJ'—?
Title: Presid
Date: � l 15 Z
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: W
tT -
Name: arty Je �WlsonTitle: Contract ices Administrator
Approved as to Form and Legality:
By:
Name: Douglas W. Black
Title: Senior Assistant City Attorney
Contract Authorization:
M&C: NIA
Vendor Services Agreement— Technology Page 19 of 20
EXHIBIT E
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local goverrurrentai entity
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Cold vapor Atomic FiL• . a .o. , .s (CVAFj Wrcury Analyzer and Pmkvantative Maintenance
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