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Home My WebLink AboutContract 60561CITY SECRETARY CONTRACT NO. 60561 THE STATE OF TEXAS COUNTIES OF TARRANT, KNOW ALL BY THESE PRESENT DENTON AND WISE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF FORT WORTH, ARLINGTON, AND COUNTY OF TARRANT, TEXAS FY 2023 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT FORMULA PROGRAM AWARD This Memorandum of Understanding ("MOU") is made and entered into this 4th th day of December 2023, by and between the County of Tarrant ("COUNTY"), acting by and through its duly authorized representative, the City of Fort Worth ("CITY"), acting by and through its duly authorized representative, and the City of Arlington ("ARLINGTON" or "SUBRECIPIENT"), acting by and through their duly authorized representatives, located entirely within the State of Texas, witness the following: WHEREAS, the governing bodies of CITY, COUNTY, and SUBRECIPIENT find that the performance of this MOU is in the best interests of all parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this MOU; WHEREAS, under the FY 2023 Edward Byrne Memorial Justice Assistance Grant ("Grant"), the Department of Justice ("DOJ") awarded a total of $598,089.00 to be distributed to the parties of this MOU; WHEREAS, CITY agrees to serve as the fiscal agent for the Grant, and distribute all such funds between the parties; WHEREAS, CITY agrees to provide COUNTY an amount of $101,245.00 from the Grant award received by CITY; WHEREAS, ARLINGTON agrees to provide COUNTY an amount of $45,533.00 from the total Grant funds received from CITY below; and WHEREAS, CITY, SUBRECIPIENT and COUNTY believe it to be in their best interests to reallocate the Grant funds as set forth herein. NOW THEREFORE, the COUNTY, CITY, and SUBRECIPIENT agree as follows: Section 1. A breakdown of funds being allocated pursuant to this MOU is set forth in the table attached as Exhibit A to this MOU. As set forth in Exhibit A, CITY shall make the following reimbursements: CITY agrees to reimburse COUNTY a total of $157,755.00 of Grant funds. This total includes the amounts provided by CITY and SUBRECIPIENT as outlined above. In no event shall COUNTY receive more than $157,755.00 under this MOU. CITY agrees to reimburse ARLINGTON a total of $136,598.00 of Grant funds which is the allocation total of $182,131.00 minus 25% to Tarrant County. OFFICIAL RECORD CITY SECRETARY MOU between the Cities of Fort Worth, Arlington, and the County of Tarrant, Texas FT. WORTH, TX FY 23 Byrne Justice Assistance Grant (JAG) Section 2. The parties agree to utilize their jurisdiction's individual award as outlined in separate Memorandums of Understanding between the CITY and the individual SUBRECIPIENT or COUNTY. Section 3. It is expressly understood and agreed that, in the execution of this MOU, no party waives, nor shall be deemed hereby to waive, any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. Section 4. Each party to this MOU will be responsible for its own actions in providing services under this MOU and shall not be liable for any civil liability that may arise from the furnishing of the services by any other party. Section 5. This MOU creates no rights in any third party. Section 6. To each individual party, this MOU incorporates by reference, as if set forth at length herein, the terms and conditions contained in the following additional documents: (1) the Memorandums of Understanding between the CITY and the individual SUBRECIPIENT or COUNTY regarding the FY2023 Byrne Justice Assistance Grant; (2) the applicable Grant Award Agreement; and (3) the individual SUBRECIPIENT municipality's budget submitted in connection with this grant award. This MOU, including the documents incorporated specifically herein by reference, contains the entire understanding between the parties as to the matters contained herein. Any other oral or written agreement or other documents are hereby declared null and void to the extent they may conflict with any provision of this MOU. The signature lines for the SUBRECIPIENT and the COUNTY are being executed on individual pages and are attached as part of this MOU. Section 7. The person signing this MOU for each party hereby warrants that he or she has the legal authority to execute this MOU on behalf of his or her respective party, and that such binding authority has been granted by proper order, resolution, ordinance, or other authorization of the entity. The other parties are fully entitled to rely on this warranty and representation in entering into this MOU. This MOU may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute one and the same instrument. Any signature delivered by a party by MOU between the Cities of Fort Worth, Arlington, and the County of Tarrant, Texas FY 23 Byrne Justice Assistance Grant (JAG) facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. (EXHIBIT AND SIGNATURE PAGES FOLLOW) (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK) MOU between the Cities of Fort Worth, Arlington, and the County of Tarrant, Texa FY 23 Byrne Justice Assistance Grant (JAG) EXHIBIT A City- DOJ Tarrant Tarrant Calculated Final MOU Subrecipient Allocations County County Allocations Amounts Rate % Portion City of $182,131.00 25 $45,533.00 $136,598.00 $136,598.00 Arlington City of Fort $404,981.00 25 $101,245.00 $303,736.00 $303,736.00 Worth Tarrant $10,977.00 N/A $10,977.00 $157,755.00 $157,755.00 County Totals $598,089.00 - $157,755.00 $598,089.00 $598,089.00 MOU between the Cities of Fort Worth, Arlington, and the County of Tarrant, Texa FY 23 Byrne Justice Assistance Grant (JAG) IN WITNESS WHEREOF, the following authorized representatives execute this agreement: CITY OF FORT WORTH, TEXAS By: 7- jr-- Fernando Costa Assistant City Manager Date: Dec 4, 2023 APPROVAL RECOMMENDED: Robert.bvn" a Jr.(Dec4.202315:52 CST) Robert A. Alldredge, Jr. Executive Assistant Chief of Police APPROVED AS TO FORM AND LEGALITY: Jerris Mape^%EY! 62311:29 CST) Jerris Mapes Assistant City Attorney ATTEST: a� FORT°aa d �9.idp AAs ate° Jannette S. Goodall OpIl.lE.. 'P1§ City Secretary Date: Dec 4, 2023 M&C No.: 23-0487 Contract No.: 60561 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. XZ-64'4' Angel ove FWPD Grant Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX MOU between the Cities of Fort Worth, Arlington, and the County of Tarrant, Texas FY 23 Byrne Justice Assistance Grant (JAG) COUNTY T.TEXAS S By: Tim O'Hare County Judge APPROVED AS TO FORM: By: Criminal District Attorneys Cffice MOU between the Cities of Fort Worth, Arlington. and the County of Tarrant, Texas FY 23 Byrne Justice Assistance Grant (JAG) CITY OF ARLINGTON, TEXAS By: _ 1.4 Jennif r Wichman Deputy City Manager ATTEST ALEX BUSKEN, Ciiy Secretary APPROVED AS TO FORM: MOLLY SHORTALL, City Attorney BY,,/Gum MOU between the Cities of Fort Worth, Arlington, and the County of Tarrant, Texas FY 23 Byrne Justice Assistance Grant (JAG) M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C DATE: 6/13/2023 REFERENCE NO.. CODE: C TYPE: Official site of the City of Fort Worth, Texas FoRTWORTH **M&C 23- LOG NAME: 35FY2023 DOJ JAG 0487 PROGRAM -FORMULA CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Application for, and Acceptance of, if Awarded, the Edward Byrne Memorial Justice Assistance Grant Fiscal Year 2023 Program from the United States Department of Justice, Office of Justice Programs and Bureau of Justice Assistance in an Amount Up to $650,000.00, Authorize Execution of a Grant Agreement with the United States Department of Justice and Related Memoranda of Understanding with Sub - Grantees Identified by the Department of Justice, and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize the application for, and the acceptance of, if awarded, the Edward Byrne Memorial Justice Assistance Grant Program for Fiscal Year 2023 from the United States Department of Justice, Office of Justice Programs and Bureau of Justice Assistance in an amount up to $650,000.00; 2. Authorize the execution of a grant agreement with the United States Department of Justice, Office of Justice Programs and Bureau of Justice Assistance; 3. Authorize the execution of related memoranda of understanding with sub -grantees identified by the Department of Justice; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund, subject to receipt of the grant, in an amount up to $650,000.00, for the purpose of funding the Edward Byrne Memorial Justice Assistance Grant Program for Fiscal Year 2023. DISCUSSION: The City of Fort Worth Police Department (FWPD) will apply for program funding in an amount up to $650,000.00 in eligible grant expenses including but not limited to training, supplies, equipment, or contractual services. The goal of the United States Department of Justice (US DOJ) Edward Byrne Memorial Justice Assistance Grant (JAG) Fiscal Year 2023 (FY2023) Program, which was established by the US DOJ, is to allow local governments to support a broad range of activities aimed at preventing crime and improving the criminal justice system. FWPD will apply for the grant in conjunction with the US DOJ identified sub-awardees that were determined on a formula basis through crime data. In general, FWPD will request funds to purchase police equipment, supplies, contracts, and training. Selected projects will be approved through our Chain of Command and Needs Assessment process. No employee positions are funded through this grant. The JAG Program has a public comment requirement that must be completed prior to the submission of the grant application. FWPD utilizes the City of Fort Worth Mayor & Council (M&C) Agenda Meeting process to meet this requirement. The grant application is typically released in mid -June with an early August due date. Matching funds are not required under this grant. The funding type is reimbursable. Indirect costs are an allowable budget category in this grant. No indirect cost revenues are expected to result from this program. The grant will serve ALL COUNCIL DISTRICTS. http://apps.cfwnet.org/council_packet/mc review.asp?ID=31115&councildate=6/13/2023 6/22/2023 M&C Review Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, in the Grants Operating Federal Fund. The Police Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. This is a reimbursement grant. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account ' Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manager's Office bv: Fernando Costa (6122) Originating Department Head: Neil Noakes (4212) Additional Information Contact: Angela Love (4441) ATTACHMENTS ORD.APP 35FY2023 DOJ JAG PRG 21001.docx (Public) http://apps.cfwnet.org/council_packet/mc review.asp?ID=31115&councildate=6/13/2023 6/22/2023 FORTWORTH. DOCUMENT APPROVAL / CORRECTION FORM TO: Angela Love DEPT: Police Department DATE: October 10, 2023 SUBJECT: DOJ, FY 2023 Edward Byrne Memorial Justice Assistance Grant Program TITLE OF DOCUMENT(S): - FY 2023 Edward Byrne Memorial Justice Assistance Group MOU - M&C 23-0487 - Grant Term Sheet X APPROVED FOR SIGNATURE — The Documents have been reviewed and approved for signature conditioned on the department ensuring compliance on the statutes and processes as laid out in the application of the grant documents RETURN TO DEPARTMENT — The above referenced document(s) are being returned to your department for corrections. Please see comments below. COMMENTS: Please send the original copies for signature once they are received from the vendor. By: Terris Mxties Jerris Mapes, Sr Assistant City Attorney REQUIRED SIGNATURES ON DOCUMENT(S) X VENDOR X DEPARTMENT DIRECTOR X ASSISTANT CITY ATTORNEY X ASSISTANT CITY MANAGER X CITY SECRETARY X CONTRACT MANAGER OFFICE OF THE CITY ATTORNEY The City of Fort Worth * 200 Texas Street, Third Floor * Fort Worth, Texas 76102 817-392-7600 * Fax 817-392-8359 FORT WORTH DATE: November 30, 2023 FROM: �� ,[_.eli�2 Supplemental Funding Unit City of Fort Worth Police Department I n t e r-O f f i c e C o r r e s p o n d e n c e SUBJECT: FY2023 BJA Edward Byrne Memorial Justice Assistance Grant (JAG) Group Memorandum of Understanding (MOU) Signature Request x Please forward to City Secretary For your review and/or electronic signature, please find attached a copy of the FY2023 BJA Edward Byrne Memorial Justice Assistance Grant (JAG) Group MOU with the Department of Justice (DOJ) totaling $598,089.00. The Fort Worth Police Department (FWPD) is the Awarded Grantee and serves as the fiscal agent for the two allocated Subrecipients, including the city of Arlington Police Department (APD), and Tarrant County (TC). The FWPD SWAT Unit requested to use $303,736 to purchase specialized equipment, supplies, and training to enhance our efforts to be well -prepared, well-equipped, and well -trained when responding to high -risk and/or imminent -threat incidents. APD is allocated $136,598 for approved police equipment and accessories and TC is allocated $157,755 for contractual mental health services on police calls in partnership with the My Health My Resources of Tarrant County to deter jail. Also, please find attached copies of the M&C 23-0487 approved on 6/13/2023, authorizing the execution of the Grant Award, and the Legal FY23 JAG Group MOU Approval Memo, authorizing execution of the Group MOU. Please contact me at 817-392-4441 or at anaela.miller(afortworthtexas.eov for more information. Thank you. Funding Source: FID: 21001— 0350420 — various — xxxxxx — various Contract Amount: $598,089.00 Budgeted Amount: $598,089.00 Remaining Budget to Date: $598,089.00 ❑ M&C Not Required X M&C Required: 23-0487 ❑ Form 1295 Number: Not Reauired POLICE DEPARTMENT The City of Fort Worth * Bob Bolen Public Safety Complex * 505 W. Felix Street* Fort Worth, Texas 76115 817-392-4210 * Fax 817-392-4216 , Dec 1 JerriS Mapes (Dec 1,2 2311:29 CST) ,2023 g Approved Jerris Mapes Date ❑ Not Approved Sr. Assistant City Attorney ❑Comments Attached D.M..MCbyra (Dec 1, 202314:08 CST) Dec 1, 2023 El Approved David Carabajal Date ❑ Not Approved Tactical Command ❑Comments Attached Deputy Chief of Police s-a-� sue- Dec 4, 2023 8 Approved Sarah Shannon Date ❑ Not Approved Sr. Management Analyst ❑Comments Attached '��7e�—e Dec 4, 2023 6 Approved Keith Morris Date ❑ Not Approved Assistant Police Director ❑Comments Attached D, �-«�13:4CS, Dec 4, 2023 8 Approved Dina Lackovic Date ❑ Not Approved Administrative Assistant ❑ Comments Attached Robert Allen- dredge Jr. (Dec 4, 202315:52 CST) Dec 4, 2023 Robert A. Alldredge, Jr. Date Executive Assistant Chief Dec 4, 2023 Fernando Costa Date Assistant City Manager p Approved ❑ Not Approved ❑Comments Attached 8 Approved ❑ Not Approved ❑Comments Attached POLICE DEPARTMENT The City of Fort Worth * Bob Bolen Public Safety Complex * 505 W. Felix Street* Fort Worth, Texas 76115 817-392-4210 * Fax 817-392-4216