HomeMy WebLinkAboutContract 49492-A9CSC No. 49492-A9
Ninth AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 49492
This Ninth Amendment to Fort Worth City Secretary Contract No. 49492 ("Ninth
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and Tyler Technologies, Inc., ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 49492 beginning August 1 Oth, 2017 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to add the highlighted items on Exhibit "A' and increase the total contract amount by
$7,548.71 for a total contract amount of $190,585.71.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended by adding Exhibit A, attached to this Ninth
Amendment, as Exhibit "A" of the Agreement increasing the total contract amount to $190,585.71
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Ninth Amendment to Fort Worth City Secretary Contract No. 49492 Page 1 of 4
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
W44-- . of this contract, including ensuring all performance
By: Valerie Washington (Dec 7,2023 12:38 CST) and reporting requirements.
Name: Valerie Washington
Title: Assistant City Manager
Date:
Dec 7, 2023 By: Steven Vandever (Dec 7, 2023 09:09 CST)
Name: Steven Vandever
Approval Recommended: Title: Sr. IT Solutions Manager
Approved as to Form and Legality:
By:
Name: Kevin Gunn F�
Title: Director, IT Solutions By:
.0444oan�� Name: Taylor C. Paris
Attest: v 0.. oRr 0 Title: Assistant City Attorney
�o
Ovo �=o
°o o * d° Contract Authorization:
" s a°aa� nEXxas44ad M&C: 23-0614
By: V Approved:08/08/2023
Name: Jannette S. Goodall 1295: N/A
Title: City Secretary
VENDOR:
Tyler Technologies, Inc.
By:
Name: rk
Title: Group General Counsel
Date: 12/5/9'1
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Ninth Amendment to Fort Worth City Secretary Contract No. 49492 Page 2 of 4
EXHIBIT A
bill Ta CITY OF FORT WORTH
Ship To! MY OF FORT WORTH
200 TEXAS STREET
ZOO TEMS STREET
FORT WORTH, TX 76102
FORT WORTH, TX 761132
Cust Nv-JR#fTn--ShipTo prd No PO Number
Currency
Terms
Due bate
51796 - MAA114 - MAN 5591 2017-481 P017-100641-1 USD
NET45
11111M23
Description
Extended Price
Implementatlon and Other Professional Services (including training)
imraklad upml tha ser%erot Final Acceptance
7,538.80
or 120dW after Jmplamentatign
Mllesione Oetaifs
Ohscriptiarc
CanlTect Amourrl:
Fwcenl Ylvalcerk
Arnaunt lmdirxd:
Setup&Gonfiquroliwi
25,313.00
10%4
2,531,30
PrajeaManagement
6,0w.00
1m
6W 00
$IanddrdTr;;en-7he-Trainer
4,000.00
fQ°!e
400.00
Code Compliance: Setup & Configuration
16,875.00
1IN.
1 AM7.50
Cade Compliance: Project Management
3.000.00
1W
300.00
Code Cornpkance:5tandard Train -The -Trainer
2.000-00
101A
200.00
Code Compliance: Setup Fees - Third Party Hardware
3 000.00
10%
$00.DO
Parkin 1Enforcemenk5efup&Confrguration
9,000.00
10%
900_00
Parking Enforcement: Proles! Management
3,000_DD
10%
300.OD
Parking Enforcement Standard Train-The-7ralrrar
2.000.00
1C%
200.00
Parking Enforcement: Setup for Registered DwnerService
1.200.00
10%
120.00
**ATTENTIOW*
Order your checks and forms from
Tyler Business Foams at 877-749-2090 or
tylerbusinessforms,com to guarantee
100% compliance with your software.
RECEIVED
OCT 69 2M
FMS AP
Subtotal 7,538.130
Sales Tax $r0.00'
invoice Total 1. 7,538.801
Ninth Amendment to Fort Worth City Secretary Contract No. 49492 Page 3 of 4
Vo % tier
Remittance:
Tv1cr Inc Invoice
� � *
75-2303920)
(=EIN 75-23039201
tCChnologics
P O Box 203556
Dallas. TX 73320-3550
I Invoice No Date page
13U•139111 U8l1&lU1J i 01 1
uegbons:
yler Technologies -
Phune: 1-8UU-1/2-72W Press 2, then S
Ellvd11: argrtylertech.cotn
Rill To CITY OF FORT WORTH
6h,a To CITY OF FORT WORTH P(-x ICF nFPARTMFNT
1C00 THROCKMORTON
ATTN STEVE GAR -AND
FORT WORTH, TX 76102
311 WEST 10TH S'REET
FORT WORTH, TX 76102-2004
ustomer No. Ord No
PO Number Currency Terms Due Date
51796 27010
2023-385960-14C6N0 USD NET45 10/02/2023
Description
Extended Arica
Annual Hocbry Poo Year 1 proratod toem f08r01R023 0WIr2023) 0 91
Mleatone Decals
De"Aplbn:
CorAreal AnauM: Pereerx Involoed: Amount Involoed:
Houhng Fee Prorated IM211=3 0B!)1r=0
991 100 % 221
"ATTENTION"
Order vour checks and forms from
Tyler Business Forms at 877-749-2090 or
tylerbusinessforms.com to guarantee
100% compliance with your software.
3ublotal
Sales Tax
Invoice Total
9.91 1
0.001
9.91 1
Ninth Amendment to Fort Worth City Secretary Contract No. 49492 Page 4 of 4
M&C Review
Page 1 of 3
A CITY COUNCIL AGEND
Create New From This M&C
DATE: 8/8/2023 REFERENCE **M&C 23-
NO.: 0614
CODE: C TYPE: CONSENT
Official site of the City of Fort Worth, Texas
FORTWORTH
04TYLER TECHNOLOGIES
LOG NAME: ECITATION SOFTWARE AND
HARDWARE
PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize a Contract Amendment to City Secretary Contract No. 49492 with Tyler
Technologies, Inc. in the Amount of $25,000.00 Using a Cooperative Agreement for a
Total Annual Contract Amount of $2,084,716.00 for the Information Technology Solutions
Department
RECOMMENDATION:
It is recommended that City Council authorize a contract amendment to City Secretary Contract No.
49492 with Tyler Technologies, Inc. in the amount of $25,000.00 for additional hardware and software
using cooperative agreement Sourcewell Contract No. 090320-TTI, for a total annual contract amount
of $2,084,716.00 for the Information Technology Solutions Department.
DISCUSSION:
On August 1, 2017, City Council approved Mayor and Council Communication (M&C) P-12078 for an
Electronic Citation Solution with Tyler Technologies, Inc. using a cooperative agreement for a total
contract amount of $682,736.00 and approximately $70,000.00 for maintenance the second year.
February 1, 2022, the City executed City Secretary Contract (CSC) No. 49492 Amendment No. 2 to
add 128 eCitation software licenses in the amount of $99,328.00. On March 29, 2022, the City
executed CSC 49492 Amendment No. 3 to add two eCitation printers at a one-time cost of $5,084.00.
On June 9, 2022, the City executed CSC 49492 Amendment No. 4 to add two eCitation software
licenses in the amount of $1,600.00 with a recurring cost of $448.00. After the fourth amendment, the
total contract price was $789,196.00
City Council approved M&C 22-0469 on June 14, 2022, to purchase additional eCitation software
licenses and associated hardware in the amount of $1,185,336.00, including $75,583.00 in recurring
costs, and authorized four (4) one-year renewals in an amount up to $250,000.00 annually, for a new
total contract authorization of $2,050,115.00. Thereafter, the City executed Amendment No. 5 on June
21, 2022.
On August 9, 2022, the City executed CSC 49492 Amendment No. 6 to add printers and batteries at a
cost of $2,595.00. The total amount of the contract following execution of Amendment No. 6 was
$2,052,710.00. CSC 49492 Amendment No. 7 added Panasonic hardware and accessories for a one-
time cost of $6,530.00 and a recurring cost of $476.00. The total amount of the contract is currently
$2,059,716.00.
This M&C is to request authorization to execute CSC 49492 Amendment No. 8 in the amount of
$25,000.00 for additional eCitation hardware and software using cooperative agreement Sourcewell
Contract No. 090320-TTI. This M&C will also clarify the total not -to -exceed amount of the contract,
not stated in previous M&Cs. Upon City Council approval and execution of CSC 49492 Amendment
No. 8 the total amount of the contract will be $2,084,716.00.
Funding is budgeted in the Other Contractual Services account of the TPW Parking Meters
Department within the Municipal Parking Fund.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31241&councildate=8/8/2O23 12/5/2023
M&C Review
Page 2 of 3
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of items. Sourcewell contracts are competitively bid to increase and
simplify the purchase power of government entities.
SUCCESSOR CONTRACTS: In the event the Sourcewell contract is not renewed, staff would cease
purchasing at the end of the last purchase agreement coinciding with a valid Sourcewell agreement. If
the City Council were to not appropriate funds for a future year, staff would stop making purchases
when the last appropriation expires, regardless of whether the then -current purchase agreement has
expired.
The City will initially use the Sourcewell contract to make purchases authorized by this M&C.
Sourcewell Contract No. 090320-TTI is set to expire November 2, 2024. If Sourcewell Contract No.
090320-TTI is extended, this M&C authorizes the City to purchase similar equipment and supplies
under the extended contract. If Sourcewell Contract No. 090320-TTI is not extended but Sourcewell
executes a new cooperative contract with Tyler Technologies, Inc. and with substantially similar terms,
this M&C authorizes the City to purchase the equipment and supplies under the new Sourcewell
contract. If this occurs, in no event with the City continue to purchase goods and services under the
new agreement for more than three (3) years without seeking Council approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
AGREEMENT TERM: Upon City Council's approval, this agreement shall begin upon execution of the
contract amendment and expire in accordance with the terms and conditions of the Sourcewell
contract.
RENEWAL TERMS: This Agreement may be renewed up to three (3) one-year renewal terms in
accordance with the terms and conditions of the Sourcewell cooperative contract.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Municipal Parking Fund to support the approval of the above
recommendation and execution of a contract amendment. Prior to any expenditure being incurred,
the Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriciinatinci Department Head:
Additional Information Contact:
Program Activity Budget Reference #
Year (Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Mark DeBoer (8598)
Amount
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31241&councildate=8/8/2O23 12/5/2023
M&C Review
Page 3 of 3
ATTACHMENTS
04TYLER TECH ECITATION SOFTWARE AND HARDWARE.docx (CFW Internal)
FID Table Tvler.XLSX (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31241&councildate=8/8/2O23 12/5/2023
M&C Review
Page 1 of 3
A CITY COUNCIL AGEND
Create New From This M&C
DATE: 8/8/2023 REFERENCE **M&C 23-
NO.: 0614
CODE: C TYPE: CONSENT
Official site of the City of Fort Worth, Texas
FORTWORTH
04TYLER TECHNOLOGIES
LOG NAME: ECITATION SOFTWARE AND
HARDWARE
PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize a Contract Amendment to City Secretary Contract No. 49492 with Tyler
Technologies, Inc. in the Amount of $25,000.00 Using a Cooperative Agreement for a
Total Annual Contract Amount of $2,084,716.00 for the Information Technology Solutions
Department
RECOMMENDATION:
It is recommended that City Council authorize a contract amendment to City Secretary Contract No.
49492 with Tyler Technologies, Inc. in the amount of $25,000.00 for additional hardware and software
using cooperative agreement Sourcewell Contract No. 090320-TTI, for a total annual contract amount
of $2,084,716.00 for the Information Technology Solutions Department.
DISCUSSION:
On August 1, 2017, City Council approved Mayor and Council Communication (M&C) P-12078 for an
Electronic Citation Solution with Tyler Technologies, Inc. using a cooperative agreement for a total
contract amount of $682,736.00 and approximately $70,000.00 for maintenance the second year.
February 1, 2022, the City executed City Secretary Contract (CSC) No. 49492 Amendment No. 2 to
add 128 eCitation software licenses in the amount of $99,328.00. On March 29, 2022, the City
executed CSC 49492 Amendment No. 3 to add two eCitation printers at a one-time cost of $5,084.00.
On June 9, 2022, the City executed CSC 49492 Amendment No. 4 to add two eCitation software
licenses in the amount of $1,600.00 with a recurring cost of $448.00. After the fourth amendment, the
total contract price was $789,196.00
City Council approved M&C 22-0469 on June 14, 2022, to purchase additional eCitation software
licenses and associated hardware in the amount of $1,185,336.00, including $75,583.00 in recurring
costs, and authorized four (4) one-year renewals in an amount up to $250,000.00 annually, for a new
total contract authorization of $2,050,115.00. Thereafter, the City executed Amendment No. 5 on June
21, 2022.
On August 9, 2022, the City executed CSC 49492 Amendment No. 6 to add printers and batteries at a
cost of $2,595.00. The total amount of the contract following execution of Amendment No. 6 was
$2,052,710.00. CSC 49492 Amendment No. 7 added Panasonic hardware and accessories for a one-
time cost of $6,530.00 and a recurring cost of $476.00. The total amount of the contract is currently
$2,059,716.00.
This M&C is to request authorization to execute CSC 49492 Amendment No. 8 in the amount of
$25,000.00 for additional eCitation hardware and software using cooperative agreement Sourcewell
Contract No. 090320-TTI. This M&C will also clarify the total not -to -exceed amount of the contract,
not stated in previous M&Cs. Upon City Council approval and execution of CSC 49492 Amendment
No. 8 the total amount of the contract will be $2,084,716.00.
Funding is budgeted in the Other Contractual Services account of the TPW Parking Meters
Department within the Municipal Parking Fund.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31241&councildate=8/8/2O23 12/5/2023
M&C Review
Page 2 of 3
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of items. Sourcewell contracts are competitively bid to increase and
simplify the purchase power of government entities.
SUCCESSOR CONTRACTS: In the event the Sourcewell contract is not renewed, staff would cease
purchasing at the end of the last purchase agreement coinciding with a valid Sourcewell agreement. If
the City Council were to not appropriate funds for a future year, staff would stop making purchases
when the last appropriation expires, regardless of whether the then -current purchase agreement has
expired.
The City will initially use the Sourcewell contract to make purchases authorized by this M&C.
Sourcewell Contract No. 090320-TTI is set to expire November 2, 2024. If Sourcewell Contract No.
090320-TTI is extended, this M&C authorizes the City to purchase similar equipment and supplies
under the extended contract. If Sourcewell Contract No. 090320-TTI is not extended but Sourcewell
executes a new cooperative contract with Tyler Technologies, Inc. and with substantially similar terms,
this M&C authorizes the City to purchase the equipment and supplies under the new Sourcewell
contract. If this occurs, in no event with the City continue to purchase goods and services under the
new agreement for more than three (3) years without seeking Council approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
AGREEMENT TERM: Upon City Council's approval, this agreement shall begin upon execution of the
contract amendment and expire in accordance with the terms and conditions of the Sourcewell
contract.
RENEWAL TERMS: This Agreement may be renewed up to three (3) one-year renewal terms in
accordance with the terms and conditions of the Sourcewell cooperative contract.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Municipal Parking Fund to support the approval of the above
recommendation and execution of a contract amendment. Prior to any expenditure being incurred,
the Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriciinatinci Department Head:
Additional Information Contact:
Program Activity Budget Reference #
Year (Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Mark DeBoer (8598)
Amount
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31241&councildate=8/8/2O23 12/5/2023
M&C Review
Page 3 of 3
ATTACHMENTS
04TYLER TECH ECITATION SOFTWARE AND HARDWARE.docx (CFW Internal)
FID Table Tvler.XLSX (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31241&councildate=8/8/2O23 12/5/2023