HomeMy WebLinkAboutContract 50054-CO2CSC No. 50054-0O2
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MOTOROLA SOLUTIONS
Change Order Number:
Date:
Project Name and Number:
Customer Name:
Customer Project Mgr:
2
11/13/2023
USTX23DO30
CITY OF FORT WORTH
Lawrence Crockett
CHANGE ORDER
#2
The purpose of this Change Order is to: (highlight the key reasons for this Change Order)
Customer has requested that Motorola perform a geo-technical study and provide a NEPA compliance /
FCC checklist, as further described herein.
This Change Order is Change Order #6 to the City of Fort Worth Contract #50054, but is Change Order
#2 to Project USTX23D030.
Contract Project PO# FW004-0000006586
Identifier (Name or Contract# 50054 Contract Date: PO Datel2/28/2022
Number): Motorola COOP HGAC
RA05-21
In accordance with the terms and conditions of the contract identified above between
City of Fort Worth and Motorola Solutions, Inc., the following changes are approved:
Contract Price* Adjustments
Original Contract Price: $ 14,421.00
Previous Change Order amounts for Change Order numbers $ 3,500.00
[####] through [####]:
This Change Order: $ 19,120.00
Contract Credit (If Applicable): 1 $ N/A
New Contract Price: 1 $ 37,041.00
*"Contract Price" does not include taxes.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 1 of 3 Change_Order_Form_08.2023
0►r�OTOROrLA SOLUTIONS CHANGE ORDER
#2
Completion Date Adjustments
Original Completion Date: February 2024
Current Completion Date prior to this Change Order: I February 2024
New Completion Date: I February 2024
Equipment Changes: (additions, deletions or modifications) Include attachments if needed.
N/A
Scope of Work Changes: (additions, deletions or modifications) Include attachments if needed.
At Customer's request, Motorola will provide a NEPA compliance/FCC checklist to determine if the site
location affects Wilderness Area, Wildlife Preserve, Endangered Species, Historical Site, Indian Religious
Site, Flood Plain, Wetlands, High Intensity White Lights in Residential Neighborhood or Excessive RF
Radiation Export and prepare Cultural Resource report. Motorola will provide 40' deep geotechnical
exploration for Self -Supported tower greater than 250' in height and an Archaeological Survey.
If the results of the geotechnical exploration determine that changes to the preliminary foundation design
are required, the parties will agree to execute a Change Order that includes an equitable adjustment of the
Contract Price, Performance Schedule and Motorola's scope of services. Neither party will be obligated to
perform requested changes unless both parties execute a written change order.
SUA/Support Service Changes: (additions, deletions or modifications) Include attachments if needed. Must be completed
by Project CSM.
N/A
Schedule Changes: (describe change or N/A)
N/A
Contract Price Changes: (describe change or N/A)
The Contract Price is increased by $19,120.00.
Customer Responsibilities: describe change or N/A)
N/A
Page 2 of 3 Change_Order_Form_08.2023
aMOTOROLA SOLUTIONS
Payment Schedule for this Change Order:
(describe new payment terms applicable to this change order)
Payment of $19,120.00 is due upon execution of this Change Order.
CHANGE ORDER
#2
Purchase Order Requirements for this Change Order (select only one).
X A Purchase Order is required - included with this change order and is attached.
❑ No Purchase Order is required - Customer affirms that this change order document is the only notice to
proceed required, that funding has been encumbered for this change order in its entirety, and that no further
purchase orders will be issued against this change order,
❑ No Purchase Order required - this is a $0 Change Order, or a decrease in scope.
Unless amended above, all other terms and conditions of the Contract shall remain in full force. If there are
any inconsistencies between the provisions of this Change Order and the provisions of the Contract, the
provisions of this Change Order will prevail.
IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed below.
Motorola Solutions, Inc.
By:
Printed Name:
Kayla Johnson
Title:
T6 Resource Service
Manager
Date:
11/15/23
Reviewed by:
Motorola Solutions Project Manager
Customer
By: Valerie Washington (Dec 7,202312:41 CST)
Printed Name: Valerie Washington
Title: Asst. City Manager
Date: Dec 7, 2023
Date:
Page 3 of 3 Change_Order_Form_08.2023
[Executed effective as of the to signed by the Assistant City Manager below.] / ACCEPTED
AND AGREED:]
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-0496
Approved: 06/28/2022
1295:2022-867694
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
Lawrence Crockett (Dec 1, 202315:06 CST)
By:
Name: Lawrence Crockett
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name:
Jannette Goodall
Title:
City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review
Page 1 of 2
ACITY COUNCIL AGEND
Create New From This M&C
DATE: 6/28/2022 REFERENCE **M&C 22- LOG NAME:
NO.: 0496
CODE: P TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
Fo H
13P AMEND COOP
MOTOROLA SOLUTIONS
RADIO ACQUISITION TD IT
NO
SUBJECT: (ALL) Authorize the Execution of an Amendment to Purchase Agreement with Motorola
Solutions, Inc., for the Acquisition of Public Safety Radios and Associated Equipment and
Increase the Contract Amount in Year Two by $2,797,260.00 for a New Year Two Total of
$4,406,340.00, for a Three -Year Contract Total Not to Exceed $7,639,128.00
RECOMMENDATION:
It Is recommended that the City Council authorize the execution of an amendment to purchase
agreement with Motorola Solutions, Inc., for the acquisition of public safety radios and associated
equipment and increase the contract amount in Year Two by $2,797,260.00 for a new Year Two total
of $4,406,340.00, for a three-year contract total not to exceed $7,639,128.00.
DISCUSSION:
The City of Fort Worth maintains a radio communications system, the North Texas Interoperable
Radio Network (NTIRN), utilized by most city departments and almost 180 external government
entities.
On December 14, 2021, City Council approved the continuation of purchasing radios, repair services,
parts and accessories on an as -needed basis from Motorola using H-GAC Contract RA05-21, in an
amount of $1,462,800.00 in Year One, $1,602,080.00 in Year Two and $1,769,988.00 in Year Three
for a three-year total authorization of $4,841,868.00 (M&C 21-0937). Year One expires on July 31,
2022.
Staff recommends increasing the contract amount for Year Two by $2,797,260.00 in order to replace
radios and equipment acquired in 2011. These radios are either no longer supported by the
manufacturer or will lose support within the next two years. In addition, parts are unavailable for radios
that are no longer supported. Current generation radios have newer capabilities that can improve
functional and safety levels for First Responders, and will have a useful life of another 12-14 years.
These radios will be deployed with Police and Fire personnel. By authorizing this increase, the
contract amount for Year Two will be up to $4,406,340.00.
Year Three spend authority will remain $1,769,988.00.
Funding is budgeted in the ITS Other General Government Department's ITS Capital Fund for the
purpose of funding the FY20 Radio Coverage Improvement, FY22 Radio Refresh & FY22 PD Radio
Refresh projects, as appropriated.
State law provide that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for the
purchase of the item. H-GAC RA05-21 has been competitively bid to increase and simplify the
purchasing power of government entities.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30048&councildate=6/28/2022 11/29/2023
M&C Review
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the
FY20 Radio Coverage Improvemnt, FY22 Radio Refresh & FY22 PD Radio Refresh projects to
support the execution of the amendment. Prior to an expenditure being incurred, the IT Solutions
Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project I Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Reginald Zeno (8517)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno (8517)
Kevin Gunn (2015)
Additional Information Contact: Cynthia Garcia (8525)
Taylor Dean (7648)
ATTACHMENTS
13PAMEND COOP MOTOROLA SOLUTIONS RADIO ACQUISITION TD IT funds availabilitv.docx (CFW Internal)
13PAMEND COOP MOTOROLA SOLUTIONS RADIO ACQUISITION TD IT Updated FID.xlsx (CFW Internal)
FID Motorola.xlsx (CFW Internal)
Form 1295 - Motorola Solutions, Inc..odf (CFW Internal)
SAMS Motorola Solutions, Inc..gdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30048&councildate=6/28/2022 11/29/2023