HomeMy WebLinkAboutContract 52930-R4CSC No. 52930-R4
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 13, 2023
Jay Martin Company Inc.
Attn: Deana Martin or Whom It May Concern
3825 Hillwood Way
Bedford, TX 76021
Re: Contract Renewal Notice— 4th Renewal
Sole Source — OEM WEMCO Pump, Components and Replacement Parts
Contract CSC No. 52930
Original Contract Amount: $400,000.00
The above referenced contract with the City of Fort Worth, as renewed, expired
September 30, 2023. This letter is to inform you that the City has appropriated funding and is
exercising its right to renew the contract in the original contract amount, which will be effective
upon execution by the designated Assistant City Manager. All other terms and conditions of the
contract remain unchanged. Please verify that the original payment, performance and
maintenance bonds remain active or if retired, provide updated bonds when you return this letter
(if applicable). Please sign in the space indicated below and return this document, along
with a copy of your current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at httv://fortwvorthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
,z� 46"�W
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Shatab and
Contract Compliance Specialist
(817)392-8277
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By; Dana Burghdoff (Dec , 2023 1 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
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By: Christopher Harder (Dec 6, 2023 07:39 CST)
Name: Chris Harder
Title: Director, Water Department
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By. �noo444
Name: Jannette S. Goodall
Title: City Secretary
CONTRACTOR/VENDOR:
By: Jay Martin Comvanv Inc.
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Title: S2Gre: t drLi
Date: )j;� / %-- 2--a,
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
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Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: DBlack (Dec 6, 202317:39 CST)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 19-0036
Date Approved: 8/13/2019
Form 1295 Certification No.: 2019-501372,
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 8/13/2019 REFERENCE **M&C 19- LOG NAME:
NO.: 0036
CODE: G TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Milt, Ims
FoRTWdRT
11
60WEMCO PUMPS - JAY
MARTIN CO
NO
SUBJECT: Authorize a Sole Source Purchase Agreement with Jay Martin Company, Inc. for Original
Equipment Manufacturer Wemco Pumps, Components and Replacement Parts for the
Village Creek Wastewater Treatment Plant in an Annual Amount up to $400,000.00 (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:,
It is recommended that the City Council authorize a sole source purchase agreement with Jay Martin
Company, Inc. for Original Equipment Manufacturer (OEM) Wemco pumps, components and
replacement parts for the Village Creek Wastewater Treatment Plant in an annual amount up
to $400,000.00.
DISCUSSION:
The Water Department's Village Creek Wastewater Reclamation Facility currently has numerous
Wemco Pumps in service throughout the facility and a Wemco Hydrogritter Dewatering System in
service at the plant. This agreement will be used to obtain replacement parts to repair the existing
units, and if repairs are not feasible, replace these Original Equipment Manufacturer (OEM) units for
which Jay Martin Company, Inc. is the authorized representative in the Fort Worth —Dallas area. Jay
Martin is under contract with Weir Specialty Pumps as the exclusive authorized municipal
representative to solicit and obtain orders and contracts in Texas and Oklahoma for our Wemco
pump. The pumps are already in our system and they cannot be replaced with any other pump
without changing the fittings, pad, and connections. No other sources are available to buy
replacement parts or replacement pumps.
Water Department Staff has reviewed the prices and considers the prices to be fair and reasonable.
MWBE: A waiver of the goal for MBE / SBE subcontracting requirements was requested by the
Department and approved by the OBD, in accordance with the MWBE or DBE Ordinance, because
the MWBE Waiver is based on the sole source information provided to the MWBE Office by the
managing department's project manager.
The procurement is exempted from competitive bidding requirements because it is a purchase of
materials for which Jay Martin Company, Inc. holds exclusive distribution rights in the Fort Worth -
Dallas area as authorized by Section 252.022(7)((D) of the Texas Local Government Code.
This will be an annual agreement for one year with the option to renew four additional years and can
increase the amount up to $50,000.00 if needed without City Council approval.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, of the Water and Sewer Fund.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2�
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Jay Chapa (5804)
Oriainatina Department Head: Chris Harder (5020)
Additional Information Contact: Martin Phillips (8293)
ATTACHMENTS
60 WEMCO PUMPS - JAY MARTIN CO MWBE WAIVER.odf (CFW Internal)
60WEMCO PUMPS - JAY MARTIN CO Form 1295.pdf (CFW Internal)
60WEMCO PUMPS - JAY MARTIN CO SAM.odf (CFW Internal)