HomeMy WebLinkAboutContract 59795-R1CSC No. 59795-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
December 6, 2023
AADVANTAGE LAUNDRY SYSTEMS. INC.
Attn: MARCELA VELOZ
2510 NATIONAL DR.
GARLAND, TX 75041
Re: Contract Renewal Notice
Contract No. CSC No. 59795 (the "Contract")
Renewal Term No. 1: December 1, 2023 to November 30, 2024
The above referenced Contract with the City of Fort Worth expired on November 30, 2023
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.2ov/nurchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number (817) 392-6809.
Sincerely,
Contract Compliance Specialist
Contract Renewal Page 1 of 2
AAdvantage Laundry Systems, Inc
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: Vale n (Dec 02312:29 CST)
Name: Valerie Washington
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: J s0 — (Dec 7, 2023 09:37 CST)
Name: James Davis
Title: Fire Chief
ATTEST:
By:
Name: Jeanette Goodall
Title: City Secretary
KC
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: av
-Dec 6, 2023 18:37 CST)
Name: Brenda Ray
Title: Senior Contract Compliance Spec
APPROVED AS TO FORM AND LEGALITY:
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By:
Name: Taylor Paris
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Title: Assistant City Attorney
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CONTRACT AUTHORIZATION:
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M&C: 23-1002
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Date Approved: 11/28/2023
AAdvantaA)JICL&
ge Laundry Systems, Inc By: Va7
Name: Marcela Veloz
Title: Sales Enablement Director
Form 1295 Certification No.: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
AAdvantage Laundry Systems, Inc
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/28/23 M&C FILE NUMBER: M&C 23-1002
LOG NAME: 13P AMEND COOP BB682-22 COMMERCIAL WASHER AND DRYER FIRE CB
SUBJECT
(ALL) Authorize Amendments to Cooperative Purchase Agreements with AAdvantage Laundry Systems, Inc. and Alliance Laundry Systems
Distribution LLC for Commercial Washers and Dryers to Increase the Combined Annual Spending Authority by $100,000.00 for a New Combined
Annual Amount Up to $250,000.00 Utilizing BuyBoard Contract No. 682-22 for the Fire, Code Compliance, and Environmental Service
Departments
RECOMMENDATION:
It is recommended that City Council authorize amendments to cooperative purchase agreements with AAdvantage Laundry Systems, Inc. and
Alliance Laundry Systems Distribution LLC for commercial washers and dryers to increase the combined annual spending authority by
$100,000.00 for a new combined annual amount up to to $250,000.00 utilizing BuyBoard Contract No. 682-22 for the Fire, Code Compliance, and
Environmental Service Departments.
DISCUSSION:
On March 11, 2023, the City entered into a cooperative purchase agreement with Alliance Laundry Systems Distribution LLC for commercial
washers and dryers City Secretary Contract (CSC) No. 59027. It entered into a second cooperative purchase agreement for the same services
with AAdvantage Laundry Systems Inc. on March 21, 2023 (CSC No. 59088). The agreements with both Alliance Laundry Systems and
AAdvantage Laundry Systems fall under Buyboard Contract No. 682-22.
The Fire Department recently approached the Purchasing Division to increase their annual spending authority with the vendors under BuyBoard
Contract No. 682-22. Fort Worth Fire Department needs an additional $100,000.00 in spending authority with AAdvantage Laundry Systems in
addition to the $100,000.00 they already have allocated with Alliance Laundry Systems. The total annual amount allowed for both vendors under
this contract will total $250,000.00 for the Fire, Code Compliance, and Environmental Services Departments. However, the actual amount used will
be based on the need of the department and available budget.
AAdvantage Laundry Systems Inc. Alliance Laundry Systems
Fire $100,000.00 $100,000.00
Code / Environmental $50,000.00
Services
Total $150,000.00 $100,000.00
State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the
local government seek competitive bids for the purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the
purchasing power of government entities across the State of Texas. Request for Proposal (RFP) #682-22 was published on January 19, 2022. The
RFP opened on June 2, 2022.
Funding is budgeted in the Minor Equipment account within the General Fund for the Fire Supply Department.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the
amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval.
RENEWAL OPTIONS — The initial term of this Agreement will end on November 30, 2023. The Agreements already provide for two additional one-
year renewal periods through November 30, 2025, so long as the underlying coop is renewed. This action does not require specific City Council
approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. Staff anticipates that
the costs for renewal years shall remain approximately the same as the initial year.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as appropriated,
in the General Fund. Prior to an expenditure being incurred, the Fire, Code Compliance and Environmental Service Departments have the
responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Valerie Washington 6192
Oriainatina Business Unit Head: Reginald Zeno 8517
Jim Davis 6801
Additional Information Contact: Jo Ann Gunn 8525
Charles Benson 8063