HomeMy WebLinkAboutContract 46251-A1CSC No. 46251-A1
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT 46251
This First Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Motorola Solutions, Inc. ("Vendor"), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on December 15, 2014, the Parties entered into City Secretary Contract
46251 to provide System Upgrade Agreement II according to Houston -Galveston Area Council,
(HGAC) Contract No. RA05-21 ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to add a provision to authorize
the City to issue payment before a renewal term begins for the City Secretary Contract.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
This Agreement is hereby amended to authorize, as may be necessary and as determined
by the City in its sole discretion, the City to issue payment to Vendor for any renewal term up to
30 days prior to its effective date.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 46251 Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: Valerie Washington (Dec 11, 202311:00 CST)
Name: Valerie Washington
Title: Assistant City Manager
Date: Dec ll) 2023
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Motorola Solutions, Inc. /j
By: 1U6 L
Name: Brad Rice
Title: Area Sales Manager
Date: December 07, 2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Lawrence Crockett (Dec 8, 2023 12:58 CST)
Name: Lawrence Crockett
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0905
Approved: 10/31/23
1295:2023-1079944
ATTEST:
By:
Name: Casey C. Moore
Title: Sr. Account Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 46251 Page 2 of 2
ACITY COUNCIL AGEND
Official site of the City of Fort Worth, Texas
FORTWORTH
Create New From This M&C
REFERENCE **M&C 23- 04MOTOROLA SYSTEM
DATE: 10/31/2023 NO.: 0905 LOG NAME: UPGRADEAGREEMENT
CHANGE ORDER N06
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Execution of an Amendment to the Public Safety Communications
System Upgrade Agreement with Motorola Solutions, Inc., with an Increase of
$568,390.02 for the Total Cost of the Agreement Not to Exceed $16,832,091.93 Using
Houston -Galveston Area Council Contract No. RA05-21
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an amendment to the Public
Safety Radio Communications System Upgrade Agreement with Motorola Solutions, Inc. with an
increase of $568,390.02 for a total cost of the agreement not to exceed $16,832,091.93 using
Houston -Galveston Area Council Contract No. RA05-21.
DISCUSSION:
The City of Fort Worth has established a Public Safety Communications System that currently
provides primary and mutual aid communications to more than 150 agencies in North Central Texas.
Agencies external to Fort Worth that utilize the system for their primary communications help offset the
system costs through user fees and allocations.
On February 28, 2023, City Council authorized a contract amendment to Motorola City Secretary
Contract (CSC) 46251 through Mayor and Council Communication (M&C) 23-0138. CSC 46251
Change Order 5 was executed March 20, 2023 to increase the total amount of the contract to
$16,263,701.89. The Change Order included the removal of several agencies and applied the
contractually obligated annual price adjustment based on the Consumer Price Index (CPI).
This M&C requests authorization to execute an amendment to Motorola CSC 46251 in the amount of
$568,390.02 to add new agencies to the Public Safety Communications System, remove two
agencies, and update one agency's subsite and dispatch sites using Houston -Galveston Area Council
(H-GAC) Contract No. RA05-21. Upon execution of the contract amendment, the new total amount
will be $16,832,091.93.
The System Upgrade Agreement pricing will be revised as follows:
System Upgrade Agreement Price
Year 1
12015
$ 200,210.47
Year 2
12016
$ 568,224.84
Year 3
12017
$ 922,471.11
Year 4
12018
$ 956,952.86
Year 5
2019
$ 1,070,925.86
Year 6
12020
$ 1,078,102.27
Year 7
12021
$ 1,124,522.79
Year
I2022
$ 1,151,144.04
Year 9
12023
$ 1,291,151.98
Year 10
2024
$ 1,355,328.83
Year 11
12025
$ 1,361,854.21
Year 12
12026
$ 1,389,385.78
Year 13
12027
$ 1,418,708.65
Year 14
12028
$ 1,453,492.12
Year 15
120291
$ 1,489,616.12
TOTAL 1 1 $ 16,832,091.93
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event the H-GAC agreement is not renewed, staff would cease
purchasing at the end of the last purchase agreement coinciding with a valid H-GAC agreement. If the
City Council were to not appropriate funds for a future year, staff would stop making purchases when
the last appropriation expires, regardless of whether the then -current purchase agreement has
expired.
The City will initially use the H-GAC contract to make purchases authorized by this M&C. The H-GAC
agreement is set to expire July 31, 2024. If H-GAC RA05-21 is extended, this M&C authorizes the
City to purchase similar equipment and services under the extended contract. If H-GAC RA05-21 is
not extended but H-GAC executes a new cooperative contract with Motorola Solutions, Inc. and with
substantially similar terms, this M&C authorizes the City to purchase the equipment and services
under the new H-GAC contract. If this occurs, in no event will the City continue to purchase goods
and services under the new agreement for more than three (3) years without seeking Council
approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council's approval, the existing agreement shall be amended upon
execution and expire December 31, 2024, with annual renewals through December 31, 2029.
Funding is budgeted in the Other Contractual Services account of the ITS Radio Services
Department's Info Technology Systems Fund.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the Info Technology Systems Fund to support the approval of the above
recommendation and execution of the contract amendment. Prior to any expenditure being incurred,
the IT Solutions Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget I Reference # Amount
ID I ID I I I Year (Chartfield 2)
FROM
Fund Department ' Account ' Project Program Activity Budget ' Reference # ' Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaaer's Office bv:. Valerie Washington (6192)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Donlen Ruffin (2017)
ATTACHMENTS
04MOTOROLA SYSTEM UPGRADE AGREEMENT CHANGE ORDER NO 6.docx (CFW Internal)
FID Table Motorola SUA C06.XLSX (CFW Internal)
Form 1295 Certificate 101114261.Ddf (CFW Internal)