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Home My WebLink AboutContract 58365-A1R1City Secretary Contract No 58365-A1R1 FIRST AMENDMENT AND FIRST RENEWAL OF CITY SECRETARY CONTRACT NUMBER 58365 A NON-EXCLUSIVE VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF FORT WORTH AND BMW MOTORCYCLES OF NORTH DALLAS This FIRST AMENDMENT AND FIRST RENEWAL OF CITY SECRETARY CONTRACT NUMBER 58365 ("First Amendment and First Renewal"), is made and entered into by and between the City of Fort Worth, a home -rule municipal corporation of the State of Texas ("City"), and BMW Motorcycles of North Dallas, a Texas corporation ("Vendor"). WHEREAS, the City and Vendor entered into a Non -Exclusive Vendor Services Agreement for Vendor to provide the City with service repairs, maintenance, and purchase of parts for light -duty vehicles, lawn, and marine equipment in the City's Fleet, City Secretary Contract Number 58365 ("Agreement"); and WHEREAS, the City and Vendor desire to renew and extend the Agreement for the first renewal term; and WHEREAS, the City and Vendor desire to amend the Agreement to revise the price schedule of the Agreement; NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the City and Vendor agree to amend, and to renew and extend, the Agreement as follows: I. The Agreement is renewed and extended for the First Renewal Term beginning on October 1, 2023 and expiring on September 30, 2024. II. Exhibit B of the Agreement is amended in its entirety to be and read as set forth in Attachment 1 to this First Amendment and First Renewal, which is attached hereto and incorporated by reference. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FIRST AMENDMENT AND FIRST RENEWAL OF Page 1 of 5 CITY SECRETARY CONTRACT NUMBER 58365 A NON-EXCLUSIVE VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF FORT WORTH AND BMW MOTORCYCLES OF NORTH DALLAS a. All terms and conditions of the Agreement that are not expressly amended pursuant to this First Amendment and First Renewal shall remain in full force and effect. b. All terms in this First Amendment and First Renewal that are capitalized but not defined shall have the meanings assigned to those terms in the Agreement. [SIGNATURES ON FOLLOWING PAGE] FIRST AMENDMENT AND FIRST RENEWAL OF Page 2 of 5 CITY SECRETARY CONTRACT NUMBER 58365 A NON-EXCLUSIVE VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF FORT WORTH AND BMW MOTORCYCLES OF NORTH DALLAS IN WITNESS WHEREOF, the parties have executed this First Amendment and First Renewal to be effective on October 1, 2023. CITY OF FORT WORTH Tana '�o/K Dana Burghdoff(Sep 20231 2�SCDT) Dana Burghdoff Assistant City Manager Date: Sep 27, 2023 Recommended by: Ricardo Salazar Interim Director, Property Management APPROVED AS TO FORM AND LEGALITY: Kevin Anders Assistant City Attorney I on ATTEST: Q9`..... poF° �a ems° o$ OV8 g=d U % .�� aaQa nEopsga Jannette Goodall City Secretary M&C: 22-0748 Form 1295: 2022-9525841 BMW ]Motorcycles of forth Dallas ;11 l 1 Carl Diehl Date: f_'l 1� 3 Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. , 5 a"r_� Den ise Ga rcia( 27, 202311:12 CDT) Denise Garcia Purchasing Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FIRST AMENDMENT AND FIRST RENEWAL OF Page 3 of 5 CITY SECRETARY CONTRACT NUMBER 58365 A NON-EXCLUSIVE VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF FORT WORTH AND BMW MOTORCYCLES OF NORTH DALLAS ATTACHMENT 1 EXHIBIT B PRICE SCHEDULE Line Item Description LIOM Merchandise Amt 12 37659 Labor, Diagnostic/ Evaluation Fee, Light Duty EA $159.00 3 37660 Labor, Shop Rate, Mon -Fri 7am-9:30pm Light HR $159.00 Duty 4 37661 Labor, Hourly Field Rate, mon-Fri 7:00-9:30 pm, HR $238.50 Light Duty 5 37662 Labor, Shop Hourly Labor Rate, After Hours, HR $238.50 Holidays, Weekends Light Duty 6 37665 Labor, Washing, Waxing, Polishing, Stream EA $185.00 Cleaning, Disinfecting, etc. Flat Rate Fee, Light Duty 7 37666 Labor, Drivetrain and Transmission Repairs HR $159.00 Drivetrain (Clutch Assembly, Flywheel, etc) Non - Warranty labor rate Light Duty 8 37667 Labor, Transmission (Main, Transfer Case, Chain HR $159.00 and Final Drives) Non -Warranty labor rate, Light Duty 9 37668 Labor, Engine Repairs/ Engine Analysis Non- HR $159.00 Warranty labor rate, Light Duty 10 37669 Labor, Electrical (Alternator/Generator, Battery, HR $159.00 Ignition, Lights, etc) Non -Warranty labor rate, Light Duty 11 37670 Labor, Power Plant (Engine, Belts, Heads, Intake, HR $159.00 Rebuilding, etc.) Non -Warranty labor rate, Light Duty 12 37671 Labor, Exhaust and Emissions Repairs to include HR $159.00 DPF and SCR Cleaning - Exhaust System Maintenance and Repair Non -Warranty labor rate, Light Duty 13 37672 Labor, Fuel System Maintenance and Repair Non- HR $159.00 Warranty labor rate, Light Duty 14 37673 Labor, General Vehicle Repair (Spring, Misc.) HR $159.00 Automobile and Other Passenger Vehicles Maintenance (Not Otherwise Classified) Non - Warranty labor rate, Light Duty 15 37674 Labor, Glass Replacement to include Windshield HR $159.00 and Door Glass, Light Duty FIRST AMENDMENT AND FIRST RENEWAL OF Page 4 of 5 CITY SECRETARY CONTRACT NUMBER 58365 A NON-EXCLUSIVE VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF FORT WORTH AND BMW MOTORCYCLES OF NORTH DALLAS 16 37676 Labor, General Maintenance and Repair, Vehicle HR $159.00 (No Light Duty Otherwise Classified) to include Oil Changes, Lubrication, etc 17 37679 Labor, Temperature Repair - A/C, Heater, HR $159.00 Radiator, Ventilation, etc. Cooling, Heating, and Ventilating System (A/C System, Hoses, Water Pump, Radiator, Heater & Accessories, Ventilation, etc), Light Duty 18 37681 Labor, Vehicle Radio, Speakers, Maintenance and HR $159.00 Repair, including specialty & Off -Road Equipment Labor Rate, Light Duty 19 37684 Labor, Suspension (Axles, Springs, Steering, etc) HR $159.00 flat rate fee, Light Duty 20 37685 Labor, Wheel Balancing Flat Rate Fee, Light Duty EA $159.00 21 37686 Labor, Wheel Maintenance and Repair Flat Rate HR $159.00 Fee, Light Duty 22 37687 Miscellaneous Fees as followed: Shop supplies as EA a percentage (10%) of total repair order to be no more than $100 this includes ( EPA (capped $14.00), and battery disposal (capped at $4.00) ) Parts - Cost (+) NO BID % of "Manufacturers List Price" for Heavy Duty Vehicles and Equipment Subcontracting - Cost (+) NO BID % of Total Sublet Invoice for Heavy Duty Vehicles and Equipment Parts - Cost (+) 25 % of "Manufacturers List 1 Price" for Light Duty Vehicles and Equipment Subcontracting - Cost (+) 25 % of Total Sublet Invoice for Light Duty Vehicles and Equipment FIRST AMENDMENT AND FIRST RENEWAL OF Page 5 of 5 CITY SECRETARY CONTRACT NUMBER 58365 A NON-EXCLUSIVE VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF FORT WORTH AND BMW MOTORCYCLES OF NORTH DALLAS 9/22/23, 2:51 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 9/27/2022 REFERENCE NO.. CODE: P TYPE: Official site: o' the CAY 0; FOA W051t: FORT WOR-I'l l **M&C 22- 13P22-0122 ADDITIONAL LT 0748 LOG NAME: & HVY DUTY VEHICLES & EQP SVS LSJ PMD CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Non -Exclusive Purchase Agreements with BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for Additional Light and Heavy Duty Vehicle and Equipment Services for the Property Management Department for a Combined Annual Amount Up to $1,974,288.00 for the Initial Term and Authorize Four One -Year Renewals for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for additional light and heavy duty vehicle and equipment services for the Property Management Department for a combined annual amount up to $1,974,288,00 for the initial term and authorize four one-year renewals for the same annual amount. DISCUSSION: The Property Management (Fleet) Department approached the Purchasing Division for assistance with securing an annual agreement for additional light and heavy duty vehicles and equipment services. Purchasing previously issued invitation to Bid (ITB) No. 22-0017 which resulted in the award of an annual agreement; however there were not enough Vendors to provide services for the City's mixed fleet of light and heavy duty vehicles, other motorized equipment. In order to procure additional services, Purchasing staff issued ITB No. 22-0122, The ITB included detailed specifications describing the requirements for light and heavy duty vehicle repairs and services. The bid was advertised in the Fort Worth Star -Telegram for six consecutive Wednesdays beginning April 27, 2022 through June 1, 2022. The City received six bids. An evaluation panel consisting of representatives of the Property Management Department reviewed and scored the submittals using Best Value criteria. The individual scares were averaged for each of the criteria and the final scores are listed in the table below. Bidders BMW Motorcycles of North Dallas. Custom Truck One Source, L.P FFrank's Wheel Aligning, Inc. Lone Star Auto Sound & Security Evaluation Criteria T a 'j b j c d Total F13.3_F8 8.5 I 0 30 J_12.6_1_�_.5_- I9 0 1 31 13.3 F9 W 8 w 0 1— 30 13.31 8.5 F 10 [-50- f 82 Premier Truck Group 13.31 9 f 8.5 Siddons Martin Emergency Group, LLC�9 10.5T 0 32 Best Value criteria: (a) Contractor's qualification and experience; apps.cfwnet.org/council_packet/mc_review.asp?ID=30300&councildate=9/27/2022 1/3 9/22/23, 2:51 PM M&C Review (b) Extent to which the goods and services meet the City's needs; (c) Contractor's Reputation (d) Cost of service After evaluation, the panel concluded that BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC, presented the best value to the City and therefore, recommends that Council authorize agreements with BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC. Under these non-exclusive agreements, the department will order services according to the lowest cost and availability. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. Funding is budgeted in the Fleet Services Outside Repair & Maintenance account of the Property Management Parts & Fuel Inventory Department's Fleet & Equipment Service Fund for Fiscal Year 2022 & Fiscal Year 2023. DIVERSITY AND INCLUSION (DVIN)- Awaiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. This agreement will be concurrent with the annual agreement awarded from ITB No. 22-0017. RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. FISCAL INFORMATIONLCERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023 Operating Budget, as appropriated, in the Fleet & Equipment Service Fund. Prior to an expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds. BQN\1 TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund; Department Account Project Program Activity Bud et Reference # : Amount ID ID I Year � (Chartfield 2) Submitted for City Manaaer's Office bv: Reginald Zeno (8517) Dana Burghdoff (8018) Originating Denartment Head: Anthony Rousseau (8338) Steve Cooke (5134) apps.cfwnet.org/council_packet/mc_review.asp?ID=30300&councildate=9/27/2022 2/3 9/22/23, 2:51 PM M&C Review Cynthia Garcia (8525) Additional Information Contact: LaKita Slack -Johnson (8314) ATTACHMENTS 13P22-0122 ADDITIONAL LIGHT & HEAVY VEHICLES & EQUP SVS LSJ PMD funds availabililv.pdf (CFW Internal) Approved Waiver Form-22-0122.r)df (CFW Internal) Combined FID TABLE.xlsx (CFW Internal) Form 1295 BMW.Ddf (CFW Internal) apps.cfWnet.org/council_packet/mc_revlew.asp?ID=30300&council date=9/27/2022 3/3