HomeMy WebLinkAboutContract 60590CITY OF FORT WORTH, TEXAS CSC No. 60590
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the
"CITY"), and Quorum Architects, Inc, authorized to do business in Texas, an independent
contractor ("Consultant"), for a PROJECT generally described as: Holly WTP Fueling
Facility.
The Agreement documents shall include the following:
1. This Standard Agreement for Professional Services;
2. Attachment "A" — Scope of Services;
Attachments "A", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and
conditions of Attachments "A" and the terms and conditions set forth in the body of this
Agreement, the terms and conditions of this Agreement shall control.
Article I
Scope of Services
(1) Consultant hereby agrees to perform as an independent contractor the services
set forth in the Scope of Services attached hereto as Attachment "A". These
services shall be performed in connection with Holly WTP Fueling Facility.
(2) Additional services, if any, will be requested in writing by the City. City shall not
pay for any work performed by Consultant or its subconsultants, subcontractors
and/or suppliers that has not been ordered in writing. It is specifically agreed that
Consultant shall not be compensated for any alleged additional work resulting
from oral orders of any person.
Article II
Compensation
Consultant shall be compensated in accordance with the Fee Schedule shown in
Attachment "A". Payment shall be considered full compensation for all labor, materials,
supplies, and equipment necessary to complete the services described in Attachment
"A". However, the total fee paid by the City shall not exceed a total of $504,000.00
unless the City and the Consultant mutually agree upon a fee amount for additional
services and amend this Agreement accordingly.
The Consultant shall provide monthly invoices to the City. Payment for services
rendered shall be due within thirty (30) days of the uncontested performance of the
particular services so ordered and receipt by City of Consultant's invoice for payment of
same.
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Acceptance by Consultant of said payment shall operate as and shall release the City
from all claims or liabilities under this Agreement for anything related to, done, or
furnished in connection with the services for which payment is made, including any act
or omission of the City in connection with such services.
Upon completion, the Architect may, at its option, utilize the Project to qualify for the
Energy Efficient Commercial Building Federal Tax Deduction (179D) as permitted under
IRS guidelines. If requested, the Owner shall acknowledge the Architect as the
"Designer" of the Project by completing an allocation form (that Architect will provide)
and shall allow the Architect's independent third -party evaluation firm (and its licensed
inspector) reasonable access to perform a one-time, on -site inspection and certification
of the Project's HVAC, interior lighting and/or building envelope systems.
Article III
Term
Unless terminated pursuant to the terms herein, this Agreement shall be for a term of 24
months, beginning upon the date of its execution, or until the completion of the subject
matter contemplated herein, whichever occurs first.
Article IV
Independent Contractor
Consultant shall operate hereunder as an independent contractor, and not as an officer,
agent, servant, or employee of the City. Consultant shall have exclusive control of and the
exclusive right to control the details of its work to be performed hereunder and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
agents, employees, contractors and subcontractors. The doctrine of respondent superior
shall not apply as between City and Consultant, its officers, agents, employees,
contractors, and subcontractors, and nothing herein shall be construed as creating a
partnership or joint venture between City and Consultant.
Article V
Professional Competence and Indemnification
(1) Work performed by Consultant shall comply in all aspects with all applicable
local, state and federal laws and with all applicable rules and regulations
promulgated by the local, state and national boards, bureaus and agencies.
Approval by the City shall not constitute or be deemed to be a release of the
responsibility and liability of Consultant or its officers, agents, employees,
contractors and subcontractors for the accuracy and competency of its services
performed hereunder.
(2) In accordance with Texas Local Government Code Section 271.904, the
Consultant shall indemnify, hold harmless, and defend the City against
liability for any damage caused by or resulting from an act of negligence,
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intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the Consultant or Consultant's
agent, consultant under contract, or another entity over which the
Consultant's exercises control.
Article VI
Insurance
(1) Consultant shall not commence work under this Agreement until it has obtained
all insurance required under this Article and the City has approved such
insurance, nor shall Consultant allow any subcontractor to commence work on its
subcontract until all similar insurance of the subcontractor has been so obtained
and approval given by the City; provided, however, Consultant may elect to add
any subconsultant as an additional insured under its liability policies.
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of
coverage if written on a split limits basis). Coverage shall be on
any vehicle used in the course of the Project.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
(2) Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Consultant's worker's
compensation insurance policy, the City, its officers, employees and servants
shall be endorsed as an additional insured on Consultant's insurance policies.
b. Certificates of insurance shall be delivered to the Architectural Services,
Attention: Brian R. Glass, 401 West 13th Street, Fort Worth, TX 76012, prior to
commencement of work.
c. Any failure on part of the City to request required insurance documentation
shall not constitute a waiver of the insurance requirements specified herein.
d. Each insurance policy shall be endorsed to provide the City a minimum thirty
days notice of cancellation, non -renewal, and/or material change in policy terms
or coverage. A ten days notice shall be acceptable in the event of non-payment
of premium.
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Standard Agreement for Professional Services
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e. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A: VII or equivalent measure of financial strength and
solvency.
f. Other than worker's compensation insurance, in lieu of traditional insurance,
City may consider alternative coverage or risk treatment measures through
insurance pools or risk retention groups. The City must approve in writing any
alternative coverage.
g. Workers' compensation insurance policy(s) covering employees employed on
the Project shall be endorsed with a waiver of subrogation providing rights of
recovery in favor of the City.
h. City shall not be responsible for the direct payment of insurance premium
costs for Consultant's insurance.
i. Consultant's insurance policies shall each be endorsed to provide that such
insurance is primary protection and any self -funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
j. In the course of the Agreement, Consultant shall report, in a timely manner, to
City's officially designated contract administrator any known loss occurrence
which could give rise to a liability claim or lawsuit or which could result in a
property loss.
k. Consultant's liability shall not be limited to the specified amounts of insurance
required herein.
I. Upon the request of City, Consultant shall provide complete copies of all
insurance policies required by these Agreement documents.
Article VII
Transfer or Assignment
City and Consultant each bind themselves, and their lawful successors and assigns, to this
Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or
transfer any interest in this Agreement without prior written consent of the City.
Article VIII
Termination of Contract
(1) City may terminate this Agreement for its convenience on 30 days' written notice.
Either the City or the Consultant for cause may terminate this Agreement if either
Party fails substantially to perform through no fault of the other and does not
commence correction of such nonperformance with 5 days of written notice and
diligently complete the correction thereafter
(2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice
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of termination, Consultant shall discontinue services rendered up to the date of
such termination and City shall compensate Consultant based upon calculations
in Article II of this Agreement.
(3) All reports, whether partial or complete, prepared under this Agreement,
including any original drawings or documents, whether furnished by the City, its
officers, agents, employees, consultants, or contractors, or prepared by
Consultant, shall be or become the property of the City, and shall be furnished to
the City prior to or at the time such services are completed, or upon termination
or expiration of this Agreement.
Article IX
Right to Audit
(1) Consultant agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine any
directly pertinent books, documents, papers and records of Consultant involving
transactions relating to this Agreement. Consultant agrees that the City shall have
access during normal working hours to all necessary facilities and shall be provided
adequate and appropriate workspace in order to conduct audits in compliance with
the provisions of this section. City shall give Consultant reasonable advance notice
of intended audits.
(2) Consultant further agrees to include in all its subcontracts hereunder, a provision
to the effect that the subcontracting consultant agrees that the City shall, until the
expiration of three (3) years after final payment under the subcontract, have
access to and the right to examine any directly pertinent books, documents,
papers and records of such sub -consultant, involving transactions to the
subcontract, and further, that City shall have access during normal working hours
to all sub -consultant facilities, and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this
article. City shall give Consultant and any sub -consultant reasonable advance
notice of intended audit.
(3) Consultant and sub -consultants agree to photocopy such documents as may be
requested by the City. The City agrees to reimburse Consultant for the cost of
copies at the rate published in the Texas Administrative Code in effect as of the
time copying is performed.
Article X
Minority Business and Small Business Enterprise (MBE)(SBE) Participation
In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011,
as amended, the City has goals for the participation of minority business enterprises
and/or small business enterprises in City contracts. Consultant acknowledges the MBE
and SBE goals established for this Agreement and its accepted written commitment to
MBE and SBE participation. Any misrepresentation of facts (other than a negligent
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misrepresentation) and/or the commission of fraud by the Consultant may result in the
termination of this Agreement and debarment from participating in City contracts for a
period of time of not less than three (3) years.
Article XI
Observe and Comply
Consultant shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders, laws,
ordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding or
ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold
harmless City and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or regulation, whether
it be by itself or its employees.
Article XII
Venue and Jurisdiction
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of
Texas — Fort Worth Division. This Agreement shall be construed in accordance with the
laws of the State of Texas.
Article XIII
Contract Construction
The Parties acknowledge that each party and, if it so chooses, its counsel have
reviewed and revised this Agreement and that the normal rule of construction to the
effect that any ambiguities are to be resolved against the drafting party must not be
employed in the interpretation of this Agreement or any amendments or exhibits hereto.
Article XIV
Severability
The provisions of this Agreement are severable, and if any word, phrase, clause,
sentence, paragraph, section or other part of this Agreement or the application thereof
to any person or circumstance shall ever be held by any court of competent jurisdiction
to be invalid or unconstitutional for any reason, the remainder of this Agreement and the
application of such word, phrase, clause, sentence, paragraph, section, or other part of
this Agreement to other persons or circumstances shall not be affected thereby and this
Agreement shall be construed as if such invalid or unconstitutional portion had never
been contained therein.
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Article XV
Headings
The headings contained herein are for the convenience in reference and are not
intended to define or limit the scope of any provision of this Agreement.
Article XVI
Immigration Nationality Act
City actively supports the Immigration & Nationality Act (INA) which includes provisions
addressing employment eligibility, employment verification, and nondiscrimination. Vendor
shall verify the identity and employment eligibility of all employees who perform work under
this Agreement. Vendor shall complete the Employment Eligibility Verification Form (1-9),
maintain photocopies of all supporting employment eligibility and identity documentation
for all employees, and upon request, provide City with copies of all 1-9 forms and
supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall establish appropriate procedures and controls so that no
services will be performed by any employee who is not legally eligible to perform such
services. Vendor shall provide City with a certification letter that it has complied with the
verification requirements required by this Agreement. Vendor shall indemnify City from any
penalties or liabilities due to violations of this provision. City shall have the right to
immediately terminate this Agreement for violations of this provision by Vendor.
Article XVII
No Bovcott of Israel
If Architect has fewer than 10 employees or the Agreement is for less than $100,000,
this section does not apply. Architect acknowledges that in accordance with Chapter
2270 of the Texas Government Code, City is prohibited from entering into a contract
with a company for goods or services unless the contract contains a written verification
from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel
during the term of the contract. The terms "boycott Israel" and "company" shall have the
meanings ascribed to those terms in Section 808.001 of the Texas Government Code.
By signing this Agreement, Architect certifies that Architect's signature provides written
verification to City that Architect: (1) does not boycott Israel; and (2) will not boycott
Israel during the term of the Agreement.
Article XVIII
Prohibition on Bovcottinq Energy Companies
Vendor acknowledges that in accordance with Chapter 2274 of the Texas Government
Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2), the City is prohibited from
entering into a contract for goods or services that has a value of $100,000 or more, which
will be paid wholly or partly from public funds of the City, with a company (with 10 or more
full-time employees) unless the contract contains a written verification from the company
that it: (1) does not boycott energy companies; and (2) will not boycott energy companies
during the term of the contract. The terms "boycott energy company" and "company" have
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the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as
added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2). To the extent that Chapter 2274 of
the Government Code is applicable to this Agreement, by signing this Agreement,
Vendor certifies that Vendor's signature provides written verification to the City that
Vendor: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the term of this Agreement.
Article XIX
Prohibition on Discrimination Aqainst Firearm and Ammunition Industries
Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1), the City is
prohibited from entering into a contract for goods or services that has a value of
$100,000 or more which will be paid wholly or partly from public funds of the City, with a
company (with 10 or more full-time employees) unless the contract contains a written
verification from the company that it: (1) does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association; and (2)
will not discriminate during the term of the contract against a firearm entity or firearm
trade association. The terms "discriminate," "firearm entity" and "firearm trade
association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1). To the
extent that Chapter 2274 of the Government Code is applicable to this Agreement,
by signing this Agreement, Vendor certifies that Vendor's signature provides
written verification to the City that Vendor: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate against a firearm entity or firearm trade
association during the term of this Agreement.
Article XX
Notices
Notices to be provided hereunder shall be sufficient if forwarded to the other Party by
hand -delivery or via U.S. Postal Service certified mail return receipt requested, postage
prepaid, to the address of the other Party shown below:
City of Fort Worth:
Attn: Brian R. Glass, AIA
Architectural Services Manager
401 West 13t" Street
Fort Worth, Texas 76102
Consultant:
Quorum Architects, Inc.
Attn: David G. Duman, AIA
825 W Vickery Blvd. Suite 100
Fort Worth, Texas 76104
City of Fort Worth, Texas
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Standard Agreement for Professional Services
Project Name
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
Daw BULaHd ff
By: Dana Burghdoff (Dec 1 , 202317:36 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: Dec 11, 2023
Approval Recommended:
By: ',Z;�
Name: Ricardo Salazar II
Title: Interim Director, PMD
Attest:
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Quorum Architects, Inc
By: David Duman (Nov 13, 2023 08:57 CST)
Name: David G. Duman, AIA
Title: Principle
Date: Nov 13, 2023
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: 4�4
Name: Nikita N. Watts
Title: Sr. Capital Projects Officer
Approved as to Form and Legality:
44 o�ngIl By:
p o� FORjaa Name: John B. Strong
°od
per° e9-.d Title: Assistant City Attorney
PVa o=d
Oda
a°au nezg54p Contract Authorization:
M&C: 23-0872
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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Quorum Attachment "A"
ARCHITECTURE • INTERIOR DESIGN
August 13, 2023
Nikita (Niki) Watts
Senior Capitol Projects Officer
Property Management
City of Fort Worth
401 W 13th Street
Fort Worth, TX 76102
RE: CoFW Holly Plant Fueling Facility
Revised Proposal
Quorum No: 23066
Niki,
We are pleased to submit our revised proposal for Professional Design Services for the proposed
Holly Water Treatment Plant — Fueling Facility. This proposal will become Attachment A to the City's
Professional Services Standard Agreement. This revision was requested by the City on August 10,
requesting that we remove the enclosed portion of canopy that was intended for IT and small
mechanical / electrical rooms as well as removing the generator design from the proposal (leaving
the transfer switch a city provided portable generator). We have not included any design work in
the existing buildings on site. We anticipate developing a design working closely with the City's
leadership and guidance in a collaborative effort. For the general basis of this proposal, we
understand the scope of the project to be generally as described below:
1. Possibly 4, (but likely 6) dual hose dispensers — 2 or 4 diesel and 2 unleaded with 4- 20,000g
underground tanks
2. The original design for a Generator was removed. The City will have a portable generator
available to serve the fuel island so we will need a manual transfer switch.
3. We have assumed the City will want a bulk fill for the City fuel trucks — similar to NSC
4. No other petroleum products or air since vehicles and equipment can go across the driveway
for service.
5. No enclosed space is included in this revised proposal as directed by the City. Employees will
need to download Fuel management data information from the existing Fleet Building for
which we will indicate a conduit to the desired location — likely to the old shop building IT /
data.
6. City will coordinate with the Downtown Design Review Board (who has jurisdiction on
development in this area) to provide an administrative approval like they did for the Shop
building a few years ago. We have not included unique or special canopy design or
screenwall design under this proposal.
7. The fuel canopy will be pre-engineered steel structure with a deferred design by the
manufacture's engineer, foundation design by Quorum's structural consultant.
825 W Vickery Blvd • SuiLe 100 • =ort Worth. TX 76104 - 817.738.8095 • w'xvv.rarch co—
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ARCHITECTURE • INTERIOR DESIGN
8. We have included Geotech, survey (limited area), civil engineering, MEP and Structural
consultants, but no other consultants at this point including no Landscape consultants.
9. The staff mentioned they wanted a wash included with this development, but it was not in
the RFQ and apparently the request was denied. It was not included in the City's scope and
therefore is not included in our proposal.
10. Security access control and data cabling will be provided internally by City of Fort Worth and
their current IT vendors but will be coordinated during design. We have not included Traffic
Impact Analysis, offsite utility design, stormwater detention or analysis or hydrology studies.
BASIC DESIGN SERVICES
A. Schematic Design — Based on the mutually agreed upon program, schedule and construction
budget requirements, the Architect shall prepare, for approval by the Owner, Programming
and Schematic Design Documents consisting of drawings and other documents illustrating
the scale and relationship of Project components. Architect will utilize related unit costs for
similarly constructed facilities recently designed by Quorum as a basis for using square foot
costing methods. Up to two renderings of the canopy showing proposed design will be
developed but only schematic at this point and be very conceptual to be refined in later
design phases. Work during this phase may include initiating discussions with the City's
planning and development department as well as IT, Fire Marshall, and Facilities and possibly
a preliminary Development Review meeting if possible.
B. Design Development — Based on the approved Schematic Design Document and any
adjustments authorized by the City in the program, schedule or construction budget, the
Architect shall prepare, for approval by the City, Design Development Documents consisting
of drawings and other documents to fix and describe the size and character of the Project as
to architectural, structural, mechanical, and electrical systems, site civil layouts, materials
and such other elements as may be appropriate. Generally, most of the drawing sheets will
be started as well as most specification sections, although the details of each will be
completed during Construction Document development. Architect shall update the
renderings from Schematic Design. Work during this phase may continue to be coordinated
with the City's planning and development department as well as IT, Fire Marshall, and
Facilities culminating in another Preliminary Development meeting.
C. Construction Documents — Based on the approved Design Development Documents and any
further adjustments in the scope or quality of the Project or in the construction budget
authorized by the City, the Architect shall prepare, for approval by the City, Construction
Documents consisting of Drawings and Specifications setting forth the requirements for the
construction of the project as required to obtain building permit approvals. The Architect will
assist in permit application and submission with final permit being obtained in the name of
the selected contractor.
825 W Vickery Blvd • SUICe 100 • Fort Worth. TX 76104 - 817.738.8095 • w',vwr.garch co—
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ARCHITECTURE • INTERIOR DESIGN
D. Bidding — The Architect will assist the City in bidding, including attending Pre -proposal
meeting, development of addenda as necessary and answering bidder's RFI's, questions of
clarifications on the Documents, and other concerns. Architect will provide electronic
versions of conformed Documents and coordinate with Contractor to execute contracts.
E. Construction Contract Administration (CCA) — The Architect shall provide administration of
the Contract for Construction as set forth below, unless otherwise provided in this proposal.
The Architect, as a representative of the City, shall visit the site at intervals appropriate to
the stage of the Contractor's operations, or as otherwise agreed by the City and the
Architect, (1) to become generally familiar with and to keep the City informed about the
progress and quality of the portion of the Work completed, (2) to endeavor to guard the City
against defects and deficiencies in the Work, and (3) to determine, in general, if the Work is
being performed in a manner indicating that the Work, when fully completed, will be in
accordance with the Contract Documents. However, the Architect shall not be required to
make exhaustive or continuous on -site inspections to check the quality or quantity of the
Work. The Architect shall neither have control over or charge of, nor be responsible for, the
construction means, methods, techniques, sequences nor procedures, or for safety
precautions and programs in connection with the Work, since these are solely the
Contractor's rights and responsibilities under the Contract Documents.
The Architect shall report to the City known deviations from the Contract Documents.
However, the Architect shall not be responsible for the Contractor's failure to perform the
Work in accordance with the requirements of the Contract Documents. The Architect shall
be responsible for the Architect's negligent acts or omissions but shall not have control over
or charge of and shall not be responsible for acts or omissions of the Contractor,
Subcontractors, or their agents or employees, or of any other persons or entities performing
portions of the Work. For the purpose of this proposal, we have assumed a maximum of
Fourteen (14) site visits over a six (6) month construction period, including one (1) pre -
construction meeting, one (1) substantial completion inspection and one (1) final review site
visit. Additional visits or extended CCA time period may become necessary depending on
the contractor's construction schedule and management of the project and will be
performed as Additional Services if required.
SUPPLEMENTAL SERVICES
A. Civil Engineer / Survey - As directed by the City, the Architect shall procure the services of
civil engineer and Surveyor to include necessary site work as part of the construction
documents, including on -site work such as grading, paving, and utility plans, as well as
erosion control, for the area disturbed and affected by development.
B. Landscape Architecture — We have not included any Landscape Architecture at this point.
C. Geotechnical Engineer —The City has requested that Quorum include a Geotechnical analysis
in our scope of work for the structure and the underground tanks
825 W Vickery Blvd • SuiLe 100 • =ort Worth. TX 76104 - 817.738.8095 • w',vwr.garch co—
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ARCHITECTURE • INTERIOR DESIGN
D. Estimator — Architect will utilize the services of a professional cost estimator for estimating
construction cost in Design Development and Construction Documents.
E. TDLR / Accessibility - Architect to coordinate with a RAS for applicability of accessibility and
include a TDLR review and inspection with local TDLR RAS if necessary.
COMPENSATION
Compensation for Basic and Special Services as described herein is proposed to be a Lump Sum
fee of $504,000 separated into two phases as described below, invoiced on percent complete each
month:
1. BASIC SERVICES
A. Schematic Design
B. Design Development
C. Construction Documents
D. Bidding
E. Construction Contract Admin
Total Basic Services
2. SUPPLEMENTALSERVICES
A. Civil Engineering
B. Landscape Architecture — (NIC)
C. Geotechnical
D. Estimator
E. TDLR Review / Inspection
Total Supplemental Services
TOTAL
Phase I
Phase II
$ 77,000
$77,000
$ 0
$ 108,000
$ 108,000
$ 133,000
$ 133,000
$ 20,000
$ 20,000
$ 93,400
$ 93,400
$ 431,400
$77,000
$ 354,400
$ 28,000
$ 28,000
$ 0
$ 0
$ 13,800
$ 13,800
$ 0
$ 28,000
$ 28,000
$ 2,800
$ 2,800
$ 72,600
$ 13,800
$ 58,800
$ 90,800 $413,200
The anticipated MWBE consultant participation is approximately 19% for this entire contract (both
phases) using MEPCE and RL Woods.
1. The following 2023 hourly rate schedule will be utilized for additional services if such services
are requested by The City. Rates are subject to change each calendar year.
Principal
$ 215.00
Project Manager
$ 185.00
Project Architect
$ 160.00
Architect
$ 140.00
Intern Architect/Designer
$ 130.00
Technical Staff
$ 120.00
Project Clerical
$ 80.00
825 W Vickery Blvd • SUICe 100 • =ort Worth. TX 76104 - 817.738.8095 • www.garch.com
Quorum
ARCHITECTURE • INTERIOR DESIGN
Administration $ 80.00
Project Designer $ 150.00
Student Intern $ 60.00
2. Additional Services (Optional) — If there is a request to expand the scope of Basic Services, or
to include Additional Services in the future, the fee will be negotiated based on the specific
scope. This may include, but not be limited to, HE selection and procurement, additional
renderings or videos, extensive site plan submittals if required by the City, meetings with the
Downtown Development Review Board, fees paid for approvals of authorities having
jurisdiction, detailed audio / visual, access control or security design beyond the City
provided standards, Cabling, IT or other low voltage design, Special Inspections during
construction, Fast track design or multiple construction packages, Commissioning, LEED
Compliance, revisions to previously approved work, off -site utility design or other off -site
work, Franchise utility work, detention, platting, Traffic Impact analysis, subsurface utility
locations as part of surveying, LOMR and CLOW studies, water quality analysis, easement
abandonments, environmental or wetland studies, coordination or permitting with USACE,
TCEQ, or other local agencies outside of the normal municipal process, LOMAR-F, or Tree
survey, Additional Services work shall not be completed unless and until approved by the
City
CITY RESPONSIBILITIES
City shall provide copies of any pertinent information, which affects the property including, but not
limited to, a recent title commitment for the site, information on hazardous materials, Existing site
and floor plans (including electrical) for recent development, Zoning and Development Ordinances,
etc. The City also agreed to send a drawing showing proposed on site generator locations that they
would like to have served from the diesel tanks. City is evaluating on site environmental conditions
with their staff and will provide appropriate information prior to starting.
ADDITIONAL INFORMATION
1. Quorum Architects, Inc. will provide the City with architectural services as required and
agreed upon for satisfactory and normal completion of this project. The Architect shall
exercise usual and customary professional care in his efforts to comply with those laws,
codes, ordinances, and regulations, which are in effect as of the date of this agreement.
2. The Architect and its Consultants shall have no responsibility for the discovery, presence,
handling, removal or disposal of or exposure of persons to hazardous materials in any form
at the Project site.
3. In performing Architectural Services, the Architect shall use that degree of care and skill
ordinarily exercised under similar circumstances by competent members of the architecture
profession. Notwithstanding compliance with this standard of care, the City can normally
anticipate that some changes and adjustments in the project will be required either during or
825 W Vickery Blvd • Suite 100 • =ort Worth. TX 76104 - 817.738.8095 • w',vwr.garch co—
ouorum
ARCHITECTURE • INTERIOR DESIGN
after construction. The City agrees to establish a construction contingency fund of no less
than 7.5% of the estimated construction cost to cover the reasonably anticipated costs of
these changes and adjustments as well as, changes due to code revisions and field
conditions. The City agrees not to seek any costs from the design team for changes or
additions during construction unless contingency funds are exhausted by non -City initiated
changes.
4. The Architect has no control over the cost of labor, materials, equipment, or over the
Contractor's methods of determining prices or over competitive bidding or market
conditions. Opinions of probable costs that may be provided are based on the information
known to Architect at the current time and represent only the Architect's judgment as a
design professional familiar with the construction industry. The Architect cannot and does
not guarantee that proposals, bids, or actual construction costs will not vary from its
opinions of probable costs.
5. Texas law requires registrants to provide all clients with the following written statement:
"The Texas Board of Architectural Examiners, P.O. Box 12337, Austin, Texas 78711-2337 or
333 Guadalupe, Suite 2-350, Austin, Texas 78701-3942, (512) 305-9000, has jurisdiction over
individuals licensed under the Architect's Registration Law, Texas Civil Statutes, and Article
249a".
Thank you for trusting Quorum Architects, Inc. to assist you in this endeavor.
Sincerely,
Quorum Architects, Inc.
David G. Duman, AIA
Texas registration #14305
Quorum Architects, Inc
825 W Vickery Blvd • Suite 100 • Fort Worth. TX 76104 •817.738 8095 • w w.garch corn
10/20/23, 2:49 PM M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FO `111 RT H
DATE: 10/17/2023 REFERENCE **M&C 23- LOG NAME: 60HOLLYPFUEL-
NO.: 0872 QUORUM
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 9) Authorize Execution of a Professional Services Agreement with Quorum
Architects, Inc., in the Amount of $504,000.00, for the Holly Plant Fuel Station
Project and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to
Fiscal Years 2024-2028 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Professional Services agreement with Quorum Architects, Inc., in the
amount of $504,000.00, for Holly Plant Fuel Station project; and
2. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations
in the Water and Sewer Gas Lease Capital Projects Fund in the amount of $635,300.00, from
available funds, for the purpose of funding the NSC Holly Plant Fuel Station (City Project No.
104085) to effect a portion of Water's contribution to Fiscal Years 2024-2028 Capital
Improvement Program.
DISCUSSION:
This Mayor and Council Communication (M&C) is to authorize the execution of a professional
services agreement with Quorum Architects, Inc., in the amount of $504,000.00, for Holly Plant Fuel
Station.
The Agreement is for the design of the Holly Water Treatment Plant (WTP) - Fueling Facility North
Service Center located at 1608 11th Avenue, Fort Worth, Texas 76102. The project scope includes
the building of a new fueling station on the Holly WTP campus, consisting of an office, canopy,
underground storage tanks, 4 diesel dispensers, 2 unleaded dispensers, and associated amenities
required for operation.
A Request for Qualification (RFQ) from design teams was advertised in the Fort Worth Star -Telegram
on March 23, 2023 and March 30, 2023. On April 5, 2023, four firms submitted Statements of
Qualification. On June 8, 2023 the selection committee interviewed the three shortlisted firms and
recommended Quorum Architects, Inc., for this project.
Komatsu
Schwarz
Quorum
Hanson
Firm's Experience
36
37
39
Technical Competence
20
17
19
Capability to Perform
17
16
19
Schedule
10
9
9
Experience working within City
10
10
10
of Fort Worth
Business Equity
Pass
Pass
Pass
Total Score
93
90
96
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10/20/23, 2:49 PM M&C Review
In addition to the contract amount, $131,300.00 is required for project management, and material
testing. This project will have no impact on the Water Department's operating budget when
completed.
It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year,
instead of within the annual budget ordinance, as projects commence, additional funding needs are
identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in
support of the Water's portion of the City of Fort Worth's Fiscal Years 2024-2028 Capital Improvement
Program, as follows:
60HOLLYPFUEL — QUORUM
Capital Project FY2024 CIP Budget Change Revised
Fund Name Name Appropriations Authority (Increase/Decrease) FY2024
Budget
Water/Sewer 104085
Gas Lease NSC —
Cap Proj — Holly $0.00 This M&C $635,300.00 $635,300.00
Fund 53004 Fuel
Station
Funding is currently available in the Unspecified — Gas Lease Revenue project within the
Water/Sewer Gas Lease Capital Projects Fund for the purpose of funding the NSC-Holly Fuel Station
project.
Appropriations for Water and Holly Plant Fuel Station are as depicted below:
Fund Existing Additional Project
Appropriations Appropriations Total*
Water/Sewer Gas
Lease Cap Proj — $0.00 $635,300.00 $635,300.00
Fund 53004
Project Total $0.00 $635,300.00 $635,300.00
*Numbers rounded for presentation purposes.
Business Equity: Quorum Architects, Inc., is in compliance with the City's Business Equity Ordinance
by committing to 18 percent MWBE participation on this project. The City's MWBE goal on this project
is 10 percent.
The project is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Unspecified — Gas Lease
Revenue project within the Water/Sewer Gas Lease Cap Proj Fund, and upon approval of the above
recommendations and adoption of the attached appropriation ordinance, funds will be available in the
Water/Sewer Gas Lease Capital Projects Fund for the NSC - Holly Fuel Station project to support the
approval of the above recommendations and execution of the engineering agreement. Prior to any
expenditure being incurred, the Water Department has the responsibility of verifying the availability of
funds.
TO
Fund Department Account Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Dana Burghdoff (8018)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=31499&counci (date=10/17/2023 2/3
10/20/23, 2:49 PM
Originating Department Head:
M&C Review
Chris Harder (5020)
Additional Information Contact:
Pratima Poudyal (6149)
ATTACHMENTS
60HOLLYPFUEL- QUORUM FID Table (WCF 09.27.23).xlsx (CFW Internal)
60HOLLYPFUEL- QUORUM M&C Comp Memo.pdf (CFW Internal)
60HOLLYPFUEL- QUORUM M&C Form 1295.pdf (CFW Internal)
60HOLLYPFUEL- QUORUM M&C Map.pdf (Public)
60HOLLYPFUEL-QUORUM.docx (CFW Internal)
Entitvinformation Quorum Architects. Inc..pdf (CFW Internal)
ORD.APP 60HOLLYPFUEL- QUORUM 53004 A024(r2).docx (Public)
PBS CPN 104085.pdf (Public)
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