HomeMy WebLinkAboutContract 48482-A11DocuSign Envelope ID: 9928E35F-09D1-4E6A-9DC0-307533360985
CSC No. 48482-All
AMENDMENT NO. 11
TO
CITY OF FORT WORTH CONTRACT 48482
This Amendment No. 11 to City of Fort Wort Contract 48482 ("Amendment") is
entered into by and between the City of Fort Worth ("City"), a home rule municipality, with its
principal place of business at 200 Texas Street, Fort Worth, Texas, and CentralSquare
Technologies LLC ("Vendor"), City and Vendor may be referred to individually as a Party and
collectively as the Parties.
WHEREAS, on January 31, 2007, the Parties entered into City Secretary Contract 48482
to provide TriTech Software System Support services for the Police Department Computer Aided
Dispatch system ("Agreement"); and
WHEREAS, the Parties wish to amend the Agreement to include Exhibit A-8 to add a
subscription for an Enterprise Mobile Test or Training System, this includes project management
services and technical services for a total contract amount of $1,117,769.36 for Fiscal Year 2024,
and adding a provision to allow payment prior to the next renewal term's of f ective date.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into this Amendment:
1. The Agreement is hereby amended to add Exhibit A-8, CentralSquare Quote
Q-155850 attached hereto, to add a subscription for an Enterprise Mobile Test or Training
System, this includes project management services and technical services in the amount of $1
1,930.00. As may be necessary and as determined by the City in its sole discretion, City may
issue payment to Vendor for this City Secretary Contract up to 30 days prior to its effective date.
2. Upon execution of this Amendment, the total contract amount of $1,117,769.36 for
Fiscal Year 2024.
3. All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
4. This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the
same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Eleventh Amendment to Fort Worth City Secretary Contract No. 48482 Page 1 of 3
DocuSign Envelope ID: 9928E35F-09D1-4E6A-9DC0-307533360985
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By:
Valerie Washington Dec 12,202318:34 CST)
Name: Valerie Washington
Title: Assistant City Manager
Date: Dec 12, 2023
APPROVAL RECOMMENDED:
By:
Name:
Kevin Gunn
Title:
Director, IT Solutions Department
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Steven Vandever (Dec 7, 2023 12:07 CST)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
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By:
Name: Taylor Paris
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Title: Assistant City Attorney
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CONTRACT AUTHORIZATION:
M&C: 23-0788
Approved: 9/26/2023
1295:2023-1053673
CentralSquare Technologies LLC
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Title: Chief sales officer
Date: 12/6/2023
ATTEST
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Title: Contract Specialist
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Eleventh Amendment to Fort Worth City Secretary Contract No. 48482 Page 2 of 3
DocuSign Envelope ID: 9928E35F-09D1-4E6A-9DC0-307533360985
Exhibit A-8
Eleventh Amendment to Fort Worth City Secretary Contract No. 48482 Page 3 of 3
DocuSign Envelope ID: 9928E35F-09D1-4E6A-9DC0-307533360985
OF*; CENTRALSQUARE
Quote #: Q-155850
Primary Quoted Solution: PSJ Enterprise
Quote expires on: April 28, 2024
Quote prepared on:
October 31, 2023
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Quote prepared for:
Brenda Chouinard
Fort Worth Police Department
IT Solutions-ERP
Fort Worth, TX 76102
(817)392-8461
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,000 communities. More
about our products can be found at www.centralsouare.com.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME QUANTITY UNIT PRICE TOTAL
1. Enterprise Mobile Test or Training
System (Add On) (OP) Annual 1 5,300.00 5,300.00
Subscription Fee
WHAT SERVICES ARE INCLUDED?
DESCRIPTION
1. Public Safety Project Management Services - Fixed Fee
2. Public Safety Technical Services - Fixed Fee
Software Total 5,300.00 USD
TOTAL
1,170.00
5,460.00
Services Total 6,630.00 USD
MORE INFORMATION AT CENTRALSQUARE.COM
DocuSign Envelope ID: 9928E35F-09D1-4E6A-9DC0-307533360985
OF*; CENTRALSQUARE
QUOTE SUMMARY
WHAT ARE THE RECURRING FEES?
TYPE
FIRST YEAR MAINTENANCE TOTAL
FIRST YEAR SUBSCRIPTION TOTAL
FIRST YEAR RECURRING SERVICES TOTAL
Software Subtotal
Services Subtotal
Quote prepared on:
October 31, 2023
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
5,300.00 USD
6,630.00 USD
Quote Subtotal 11,930.00 USD
Quote Total 11,930.00 USD
AMOUNT
0.00
5,300.00
0.00
The amount totals for Maintenance and/or Subscription on this quote include only the first year of software use and
maintenance.
MORE INFORMATION AT CENTRALSQUARE.COM
DocuSign Envelope ID: 9928E35F-09D1-4E6A-9DC0-307533360985
�+� CENTRALSQUARE Quote prepared on:
October 31, 2023
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Annual Maintenance and Subscriptions renewals shall be due on the anniversary of the Delivery Date*. Annual Maintenance
and Subscription Fees are subject to increase as outlined in the Master Agreement.
*Delivery Date: For on -premise Solutions, Delivery shall be when CentralSquare delivers to Customer the initial copies of the
Solutions outlined above by whichever the following applies and occurs first (a) electronic delivery, by posting it on
CentralSquare's network for downloading, or similar suitable electronic file transfer method, or (b) physical shipment, such as
on a disc or other suitable media transfer method, or (c) installation, or (d) delivery of managed services server. Physical
shipment is on FOB - CentralSquare's shipping point, and electronic delivery is at the time CentralSquare provides Customer
with access to download the Solutions. For cloud -based Solutions Delivery shall be whichever the following applies and occurs
first when Authorized Users have (a) received log -in access to the Solution or any module of the Solution or (b) received
access to the Solution via a URL.
The On Premise Subscriptions purchased under this Quote shall be governed by Exhibit A attached hereto.
BILLING INFORMATION
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Quote Form.
PAYMENT TERMS
License Fees & Annual Subscriptions
- 100% Due Upon Contract Execution
Contract Startup
- 100% Due Upon Contract Execution
Hardware & Third -Party Software
- 100% Due Upon Contract Execution
Services
- Fixed Fee: 100% Due Upon Completion of Services
- Time & Material: Due as Incurred
Third -Party Services
- Fixed Fee: 50% Due Upon Contract Execution; 50% Due Upon Completion
- Time & Material: Due As Incurred
Travel & Living Expenses
- Due as Incurred
MORE INFORMATION AT CENTRALSQUARE.COM
DocuSign Envelope ID: 9928E35F-09D1-4E6A-9DC0-307533360985
OF*; CENTRALSQUARE
PURCHASE ORDER INFORMATION
Quote prepared on:
October 31, 2023
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Is a Purchase Order (PO) required for the purchase or payment of the products on this Quote Form? (Customer to complete)
Yes [ ] No [ ]
Customer's purchase order terms will be governed by the parties' existing mutually executed agreement, or in the absence of
such, are void and will have no legal effect.
PO Number:
Initials:
City of Fort Worth
Signature: Valerie (Doc 12, 2023 18:34 CST)
Name: Valerie Washington
Date: Dec 12, 2023
Title: Assistant City Manager
MORE INFORMATION AT CENTRALSQUARE.COM
DocuSign Envelope ID: 9928E35F-09D1-4E6A-9DC0-307533360985
�*� CENTRALSQUARE Quote prepared on:
October 31, 2023
Quote prepared by:
Michael Fine
michael.fine@centralsquare.com
Terms and Conditions for On-Prem Subscriptions
BY INDICATING YOUR ACCEPTANCE, OR BY USING THE SOFTWARE, YOU ACCEPT THE TERMS AND CONDITIONS
AS STATED HEREIN.
1. Subscription Access. Customer is purchasing subscription priced software under this Quote. So long as Client has
paid the annual subscription fees and is current at all times with the subscription fees as stated herein, CentralSquare
grants to Client a limited non-exclusive, non -transferable access to use the subscription software granted in this
Quote. Client understands and acknowledges no ownership or any form of intellectual property rights transfer under
the terms of this Quote.
If customer terminates this Quote in accordance with the termination for convenience provision below, customer shall
be entitled to a pro-rata refund of the annual subscription fee, calculated by the remaining months in the applicable
annual subscription.
2. Termination for Convenience. This Quote may be terminated without cause by either party by providing written
notice to the other party thirty (30) days prior to the date of termination.
3. Termination of Access Riahts. Upon termination of this Quote, (i) all rights granted herein shall terminate
immediately and automatically upon the effective date of such termination; (ii) Customer's right to the accessed
software granted herein shall terminate; and (iii) Customer will cease using such software and at CentralSquare's
direction return or destroy the software and any supplemental confidential information or documentation.
Right to Audit. Customer shall maintain for a reasonable period, but in no event less than three (3) years after
expiration or termination of this Quote, the systems, books and records necessary to accurately reflect compliance
with software access and the use thereof under this Quote. Upon request, Customer shall permit CentralSquare and
its directors, officers, employees, and agents to have on -site access at Customer's premises (or remote access as
the case may be) during normal business hours to audit such systems, books, and records for the purpose of
verifying Customer's use of the software to monitor compliance with this Quote no more than once per year. If an
audit reveals that Customer has exceeded the restrictions on use or non-compliance with this Quote, Customer shall
be responsible for the reimbursement of all costs related to the audit and prompt payment by Customer to
CentralSquare of any underpayment.
MORE INFORMATION AT CENTRALSQUARE.COM
DocuSign Envelope ID: 9928E35F-09D1-4E6A-9DC0-307533360985
�+N CENTRALSQUARE
Summary of Services
Project: Fort Worth Police, TX, Adding Mobile Server to TEST, Q-155850
The parties mutually agree and acknowledge this Summary of Services is a high-level overview of the project requested,
not a detailed requirements or design of solution.
Project Scheduling
Parties agree a schedule will be provided for services within sixty (60) days from the execution of the above quote
number.
Change Requests
The parties may request a change to this summary of services, to increase hours or deliverables, through a written
request to the CentralSquare project manager or resource.
Professional Services
Throughout the course of the project, CentralSquare will use several types of services (defined herein) to complete the
necessary steps for successful deployment of the contracted services. The overall services aligned to implementation
include Project Management, Consulting Services, Technical Services, Data Conversion Services, Training Services, and in
some cases, Installation Services.
CentralSquare is not responsible for coordination, management, or covering the cost of any software, work,
customization, coding or testing that is required to be performed by any third -party vendors engaged in the context of
standard or custom interfaces, unless the work is defined under a Sub -Agreement with CentralSquare within the scope
of this Agreement.
Business Hours
All project services will be performed during normal business hours, defined as 8:00-5:00 PM Eastern Time. If Client
desires to perform the services outside of these hours, additional fees will apply.
CentralSquare Connectivity to On -Premise Systems
The BeyondTrust/Bomgar and/or SecureLink remote support solutions shall be the method of remote access to on -
premise customer systems and/or data. These solutions meet all requirements as contained in Section 5.5.6 of the FBI
CJIS Security Policy (Remote Access). Use of either of these solutions enable customer agencies to remain CAS compliant
for purposes of FBI and/or state regulatory agency audits.
In addition to the above, the PSJ ProSuite application utilizes SSH connectivity to maintain a persistent connection to the
appliance/s. The 911 application utilizes Kaseya for application and/or support needs. These solutions are only utilized
for these specific applications in addition to Bomgar and/or SecureLink.
Services Scope of Project
The project includes the following scope of services:
Addition of the following servers that will be deployed as a new test/train environment.
Confidential and Proprietary
DocuSign Envelope ID: 9928E35F-09D1-4E6A-9DC0-307533360985
• Enterprise Mobile
CentralSquare will host a planning meeting between the Technical Services staff and the Client's subject matter
experts(IT staff, Operations staff and/or Client Project Manager). CentralSquare will provide a detailed plan for the
operation and review with the Client.
CentralSquare will perform verification on all servers once the Client has created and provided access to them.
CentralSquare will install SQL Server on new servers which require SQL Server. CentralSquare will install
CentralSquareapplications on the new servers and migrate some configuration prior to Go Live.
CentralSquare in conjunction with the client will install each new server according to the project plan developed as
partof the project. CentralSquare will refresh databases to the new SQL Instances as part of this operation.
CentralSquare will install the Interfaces detailed above (if applicable).
CentralSquare Technical Services Engineer to update CentralSquare documentation with all new Operating System,
SQLversion and configuration data.
Note: In some cases, SQL Server versions must match between certain server groups — example of these being SQL
Replication partners, SQL Server versions per product across installed instances (i.e., Production and Test must match
forrefresh purposes), SQL Server versions for integrated products within a product line (i.e., Enterprise Classic and
Enterprise Web RMS), SQL Cluster nodes\Availability Groups.
Note - Active Directory, Jump Servers and Hypervisor servers are not included in this scope unless explicitly
contractedfor. It is expected that these will be migrated or replaced by the Client.
Assumptions and Client Responsibilities
• Implementation will be carried out remotely during CentralSquare's regular business hours unless specifically
noted in Services Scope
• Client to supply hardware, virtualization software, Operating System licensing, SQL Server licensing and licensing
of any other third party hardware or software not specifically listed in the quote or Services Scope.
• Client to install hardware, create virtual machines and install Operating Systems unless specified as a
CentralSquare or partner responsibility in the quote or Services Scope.
• Client will maintain remote connectivity to the site either through CentralSquare's preferred remote
connectivity solution, or a mutually agreed upon alternative.
• CentralSquare staff will be permitted console access to all servers.
• CentralSquare staff will be permitted SQL administrator access to all database instances.
• Client will adhere to minimum specifications and disk space recommendations and guidelines as documented in
the System Planning Guide and the client -specific specifications documented by the CentralSquare project team
as a project artefact.
• Client to ensure any client -installed third party software (for example utilities for backups, antivirus) are certified
to operate on the new operating system.
• Client will be responsible for any physical connections to the servers such as serial interface connections.
• Client to run all Windows Critical and Important Updates on all new servers.
• Client to add all servers to the Client's domain and ensure the CentralSquare Console account has local
administrative rights on all severs.
2 1 Confidential and Proprietary MORE INFORMATION AT CENTRALSQUARE.COM
DocuSign Envelope ID: 9928E35F-09D1-4E6A-9DC0-307533360985
During the staging process no new builds or configuration changes are recommended in any environment to be
rehosted. If necessary, changes are to be coordinated through the Project Manager as well as Client Support.
Some changes may require a Change Order to the project.
3 1 Confidential and Proprietary MORE INFORMATION AT CENTRALSQUARE.COM
M&C Review
Page 1 of 3
ACITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
Fo H
REFERENCE **M&C 23- 04CENTRALSQUARE
DATE: 9/26/2023 NO.: 0788 LOG NAME: COMPUTER AIDED DISPATCH
ANNUAL SUPPORT SVS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Amendment to the Computer Aided Dispatch System
Software Support Agreement with CentralSquare Technologies LLC to Increase Annual
Support Services to $893,692.36 and Add Mobile Licenses in the Amount of
$206,600.00, with Renewal Terms, for a Total Fiscal Year 2024 Annual Amount of
$1,100,292.36 for the Fort Worth Fire Department and Fort Worth Police Department
through the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize the execution of an amendment to the Computer Aided
Dispatch System Software Support Agreement with CentralSquare Technologies LLC to increase
annual support services to $893,692.36 and add mobile licenses in the amount of $206,600.00, with
renewal terms, for a total Fiscal Year 2024 annual amount of $1,100,292.36 for the Fort Worth Fire
Department and Fort Worth Police Department through the Information Technology Solutions
Department.
DISCUSSION:
On January 23, 2007, City Council approved Mayor and Council Communication (M&C) C-21944 for a
Computer Aided Dispatch (CAD) and Station Alerting System with CentralSquare Technologies LLC
(formerly TriTech Software Systems) for an initial cost of $6,840,000.00. City Secretary Contract
(CSC) 48482 was executed January 31, 2007.
On November 13, 2018, City Council approved M&C P-12272 to amend the CentralSquare (TriTech)
agreement for up to $800,000.00 annually for software and license fees, training, and software
maintenance for the CAD system, Station Alerting System, Mobile Data and Records Management
System.
On August 12, 2022, the City executed City Secretary Contract (CSC) 48482 Amendment No. 4 to
increase the CentralSquare CAD system software support services to $826,881.53 annually and add
CrimeView Dashboard software for $18,797.80. The total annual contract amount was $845,679.33.
CSC 48482 Amendment No. 5 executed August 23, 2022, added Standard Livescan publisher
License Fee and professional services in the amount of $19,250.36 and recurring maintenance fee of
$2,090.36 for Municipal Court. The new annual contract amount was $867,020.05.
CSC 48482 Amendment No. 6 added $17,355.00 for professional services for Enterprise Records
Training System Scale Out for the Police Department. Following execution of CSC 48482-A6 on
February 13, 2023, the new annual contract amount was $884,375.05.
On May 1, 2023, the City executed CSC 48482 Amendment No. 7 to add Enterprise CAD ASAP
Interface annual subscription at the cost of $1,471.44. The new annual contract amount was
$885,846.49.
June 27, 2023, City Council authorized via M&C 23-0525, execution of CSC 48482 Amendment No. 8
to implement CentralSquare Unify Hub software with an initial cost of $157,852.50 and recurring costs
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M&C Review
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of $87,400.00 annually. On June 29, 2023, the City executed CSC 48482-A8 to add Unify Hub
software for a new total annual contract amount of $1,131,098.99.
This M&C is to request authorization to execute CSC 48482 Amendment No. 9 to increase the amount
of annual CAD support services to $893,692.36 and add Mobile CAD licenses in the amount of
$206,600.00, with four (4) one-year renewal options. Upon approval and execution of the
amendment, the Fiscal Year 2024 estimated costs will be $1,100,292.36 of the executed total contract
amount of $1,131,098.99. CentralSquare Technologies LLC is the documented sole source provider
for support and maintenance to the existing City of Fort Wort Fire Department and Police Department
Computer -Aided -Dispatch system.
Funding is budgeted in the ITS Capital Fund for FY23 CAD License True UP project and upon
adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year
2024 operating budget, in the Info Technology Systems Fund.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from a sole source where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the For Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of
CSC 48482 Amendment No. 9 by the Assistant City Manager and expire September 30, 2024. The
agreement may be renewed for four additional one-year renewal terms beginning October 1, 2024.
RENEWAL OPTIONS: The agreement may be renewed at the City's option for four (4) additional one-
year renewal terms beginning October 1, 2024. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for FY23 CAD License True UP project and upon adoption of
the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024
operating budget, as appropriated, in the Info Technology Systems Fund, to support the approval of
the above recommendation and execution of the agreement. Prior to an expenditure being incurred,
the Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund Department I Account Project
ID ID
I d zTe7 J4 ■
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Program Activity Budget
Reference #
Year
(Chartfield 2)
Program Activity Budget
Reference #
I Year
(Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Mark DeBoer (8598)
Amount
Amount
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ATTACHMENTS
04CENTRALSQUARE COMPUTER AIDED DISPATCH ANNUAL SUPPORT SVS funds availabilitv.lDdf (CFW
Internal)
2023 Form 1295 TriTech(CAD sup)ort) (signed) 8.1.2023.pdf (CFW Internal)
FID Table CentralSquare CAD Annual SUpport.XLSX (CFW Internal)
Waiver.pdf (CFW Internal)
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