HomeMy WebLinkAboutContract 54007-A6RAD14CSC No. 54007-A6RAD14
SIXTH AMENDMENT AND FOURTEENTH ADDENDA TO
CITY SECRETARY CONTRACT NO. 54007
This Sixth Amendment and Fourteenth Addenda to City Secretary Contract No. 54007 is
entered into by and between the City of Fort Worth ("City"), a home -rule municipal corporation
of the State o f Texas, acting by and through its duly authorized Assistant City Manager, and Iron
Mountain Information Management, LLC 0/B/A. Crozier Fine Arts ("Contractor"). City has
designated the Arts Council of Fort Worth & Tarrant County D/B/A Arts Fort Worth to manage
this Agreement cn its behalf.
WHEREAS, on June 10, 2020, the City and Contactor entered into a professional
services agreement (City Secretary Contract No. 54007) ("Agreement") whereby Contractor
agreed to provide specific services for the purpose of assisting with the care and maintenance of
the Public Art Collection;
WHEREAS, the term of the Agreement provided for an initial one-year term with the
option, in City's sole discretion, to renew the Agreement under the same terms and conditions
for up to four (4) one-year renewal periods, and the Agreement is currently in its Third Renewal
period;
WHEREAS, City agreed to pay Contractor an annual amount not to exceed Fifty
Thousand Dollars and No Cents ($50,000.00) based on the hourly rates detailed in the
Contractor's Rate and Fee Schedule set forth in the Agreement;
WHEREAS, the Agreement sets forth that the services to be performed shall be based on
the Fort Worth Public Art Annual Work Plan and on an as -needed basis in accordance with fully
executed Service Delivery Orders, and as such the Parties have entered into several addenda in
accordance with the Agreement (City Secretary Contract Nos. 54007-A1, 54007-A2, 54007-A3,
54007-A4, 54007-AS, 54007-A6, 54007-AM3A7, 54007-A8, 54007-A9, 54007-AI0, 54007-
Al 1, 54007-A5AD12 and 54007 R3A13) and City has amended the agreement five times (City
Secretary Contract Nos. 54007-AMI, 54007-AM2, 54007-AM3A7, 54007-AM4, and 54007-
A5AD12);
WHEREAS, City owns a public artwork titled Pieces of Yesterday, Today & Tomorrow,
an installation of puzzle -shaped painted metal pieces representing the spirit of East Fort Worth
and attached to the fac;:ade of the East Patrol Division located at 5650 E. Lancaster Avenue, Fort
Worth, Texas 76112;
WHEREAS, through City's Property Management Department, City is making
improvements to the fac;:ade and wishes to temporarily deinstall the artwork so that the building
can be cleaned and painted, and then reinstaU the artwork after the improvements are complete;
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OFFICIAL RECORD
C I I Y SECRETARY
Sixth mendment and Founeenth Addendum to Fort inh..Qly $ t �}' ®ii\.N 54007
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WHEREAS, Contractor has provided a cost estimate for services attached hereto as
Attachment " F' ;
WHEREAS, City and Contractor now wish to increase the compensation by Twelve
Thousand Dollars during the Third Renewal period of the Agreement to provide for additional
as -needed services in the amount of $9,820.00 and a contingency of $2,180.00;
NOW THEREFORE, in consideration of the mutual covenants herein expressed, the
Parties agree to amend the Agreement as follows:
Section 3. COMPENSATION shall be amended and replaced in its entirety with the
following:
3. COMPENSATION.
City shall pay Contractor the hourly rates of Contractor personnel who
perform specific services under this Agreement in accordance with the
provisions of this Agreement and Exhibit B — Contractor's Rate and Fee
Schedule during the Initial Term, the First Renewal Term, and the Second
Renewal Term. Total payments made under this Agreement for the Initial
Term shall not exceed FIFTY THOUSAND DOLLARS AND NO CENTS
($50,000.00). Total payments made under this Agreement for the First
Renewal Term by City shall not exceed ONE HUNDRED THIRTY-FIVE
THOUSAND SIXTY-FOUR DOLLARS AND FOURTEEN CENTS
(S135,064.14). Total payments made under the Agreement for the Second
Renewal Term by City shall not exceed NINETY-NINE THOUSAND FIVE
HUNDRED DOLLARS AND NO CENTS ($99,500.00). Total Payments
made under the Agreement for the Third Renewal Term by City shall not
exceed SIXTY-TWO THOUSAND DOLLARS AND NO CENTS
($62,000.00). During this Third Renewal Term, City shall pay Contractor at the
hourly rates of Contractor personnel who perform specific services under this
Agreement in accordance with the provisions of this Agreement, Exhibit B —
Contractor's Rate and Fee Schedule, and the attached Exhibit F — Cost
Estimate. Payment hereunder shall constitute full compensation for any and all
costs associated with this Agreement, including, but not limited to, all Services
performed and materials furnished by Contractor under this Agreement.
Unless otherwise amended, total payments made under the Agreement for
any subsequent renewal periods (if any), shall not exceed FIFTY THOUSAND
DOLLARS AND NO CENTS ($50,000.00). Contractor shall not perform any
Sixth Amendment and Fourteenth Addendum to Fort Worth City Secretary Contract No. 54007
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additional services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for
such services. City shall not be liable for any additional expenses of Contractor
not specified by this Agreement unless Contract Manager approves such
expenses in writing.
II.
The attached Exhibit F — Cost Estimate is added to the Agreement and incorporated
therein for all purposes.
All other terms, provisions, conditions, covenants, and recitals of said Agreement not
expressly amended herein shall remain in full force and effect.
IV.
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or TIF image, or an electronic signature, shall be treated as and
shall have the same effect as an original.
(Signature page follows)
Sixth Amendment and Fourteenth Addendum to Fort Worth City Secretary Contract No. 54007
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ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: Glyt
Fernando Costa
Assistant City Manager
IRON MOUNTAIN INFORMATION
MANAGEMENT, LLC. DB/A
CROZIER FINE ARTS
By:YL'( 6 ,
Ann Samler
Regional Director of Operations
Date: II Z%/2023 Date:
CONTRACT COMPLIANCE MANAGER
By signing, I acknowledge that I am the person responsible
for the moni m g and administration of this contract, including
n performance and reporting requirements.
Jen fer nn, b Art Collection Manager
Arts Co cif of ort Worth &Tarrant County, Inc.
APPROVED AS TO FORM AND LEGALITY:
By:
d paa •
Trey Qua
Assistant City Attorney
ATTEST:
psfto
By- a.S2D G }'0
Jann a Goodall P V $
Cityfcretary
Contract Authorization:
Form 1295:
M&C: N/A
Sixth Amendment and Fourteenth Addendum to Fort Worth City Secretary Contract No. 54007
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OFFICIAL RECORD
CITY SECRETARY
FT WORTH, T
l__.v. _.
EXHIBIT "F" COST ESTIMATE
D- Estimate A: QUO.09962
Date Issued: 22/17/2023
�n!s Expiration Date: 12/17/2023
Acceptance of this quote means you agree to our Terms and Conditions. Our cancellation policies are Included at the
bottom of this quote for additional clarity.
THIS ESTIMATE IS NOT A CONFIRMATION OF SOOKINO AND DOES NOT INCW DE TIIIINSIT INSURANCE UNLESS OTHERWISE NOTED.
Client: Fort Worth Public Art Estimated By: Craig Rember
Contact: Jenny Conn Email: crember&displaysfas.mm
Email: Jconn@wbcouncitfw.org Client Reference: FWPA-Beek
Payment Terms: Net 60 Days
Job Scope:
FWPA - Beck Piece at FWPD Fast Patrol Division - De -installation, packing and Re -installation. Approximately
(35)'puzzle pieces" with separate "shadow" backings Remove panels and individually wrap in Dartek and
sandwich with cardboard Save fasteners and pack with each Individual piece. (4) art handlers at $95.00/hour
each for (2) days for de -installation plus materials. (4) art handlers at S95.00/hour each for (1) day for re-
installation plus materials. (4) large ladders and packing tables will be needed.
Hourly Labor - Business Hours
FWPA - Beck Piece at FWPD East Patrol Division -
$3,040.OD
De -Installation of approximately (35) "puzzle
pieces" with separate "shadow" backings.
Remove panels and individually wrap In Dartek
and sandwich with cardboard. Save fasteners
and pack with each individual piece. (4) art
handlers at S95,00/hour each for (2) days for de -
Installation plus materials. (4) large ladders and
packing tables will be needed.
Hourly Labor - Business Hours
FWPA . Beck Piece at FWPD East Patrol Division -
$3,040.D0
De -installation of approximately (351'puzzle
pieces" with separate "shadow' backings.
Remove panels and individually wrap in Dartek
and sandwich with cardboard. Save fasteners
and pack with each individual piece. (4) art
handlers at $9S.00/hour each for (2) days for do -
installation plus materials. (4) large ladders and
packing tables will be needed.
Hourly Labor - Business Hours
FWPA - Beck Piece at FWPD East Patrol Division -
$3,040.00
Re -Installation of approximately (35) 'puzzle
pieces" with separate "shadow" backings, (4) art
handlers at S95.00/1hour each for (1) day for re-
installation plus materials. (4) large ladders and
packing tables will be needed.
Packing Materials
Packing Materials - Dartek cardboard and tape
_
S700.00
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D4&ys Fine Art Services, a dMrion of Iron Mountain information Management, UC d/b/a Crozier Fine Arts
httn://www,crozierfinearts.com
Sixth Amendment and Fourteenth Addendum to Fort Worth City Secretary Contract No. 54007
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