HomeMy WebLinkAboutContract 56890-R2CSC No. 56890-R2
CITY OF F•RT WORTH
CONTRACT RENEWAL NOTICE
December 1, 2023
Synergy Refrigeration
Attn: Terri Prose •r Whom It May Concern
848 W. Byrd Blvd
Universal City, TX 78148
Re: Contract Renewal Notice — 2nd Renewal
Invitation to Bid - OEM Parts
Contract CSC No. 56890
Original Contract Amount: $125,000.00
The above referenced contract with the City of Fort Worth, as renewed, expires December
26, 2023. This letter is to inform you that the City has appropriated funding and is exercising
its right to renew the contract in the original contract amount, which will be effective upon
execution by the designated Assistant City Manager. All other terms and conditions of the
contract remain unchanged. Please verify that the original payment, performance and
maintenance bonds remain active or if retired, provide updated bonds when you return this letter
(if applicable). Please sign in the space indicated below and return this document, along
with a copy of your current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
5' lge2ct2�c rc
Shatabya Bergland j
Contract Compliance Specialist
(817) 392-8277
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: Dana Burghdoff (Dec 2 , 2023 09:16 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
_ Harder
By: Christopher Herber (Dec 22, 2023 08:47 CST)
Name: Chris Harder
Title: Director, Water Department
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: DBlack (Dec 22, 2023 08:52 CST)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 23-0208
Date Approved: 3/21/2023
Form 1295 Certification No.: N/A
CONTRACTOR/VENDOR:
By: Synergy Refriteration
Name:
Title: exyyt f i'e '
Date: /2 f / q 14-02,3
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
4/11/23, 9:36 AM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort worth, Texas
FORT WORT II
DATE: 3/21/2023 REFERENCE **M&C 23-
NO.:
0208
13PAMEND #1 21-0177 OEM
LOG NAME: PARTS, MAINTENANCE &
REPAIRS WTR CH
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendment No. 1 to City Secretary Contract No. 56890 with
Synergy Refrigeration, Inc., for Original Equipment Manufacturer Parts, Maintenance and
Repairs to Increase the Annual Amount by $25,000.00 for a New Annual Amount Not to
Exceed $125,000.00 for the Water Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 1 to City Secretary
Contract No. 56890 with Synergy Refrigeration, Inc., for Original Equipment Manufacturer Parts,
Maintenance and Repairs to increase the annual amount by $25,000.00 for a new annual amount not
to exceed $125,000.00 for the Water Department.
DISCUSSION:
On July 28, 2021, the Purchasing Division issued an Invitation to Bid (ITB) 21-0177 to finalize an
annual agreement for Original Equipment Manufacturer (OEM) Parts, Maintenance, and Repairs for
gas compressors vital to operations at various water plants within the City. The agreement was
authorized with Synergy Refrigeration, Inc. for the Water Department for an annual amount of
$100,000.00.
The Water Department approached the Purchasing Division to increase the annual amount by
$25,000.00 due to increased maintenance requirements vital to the operation of various water plants.
Staff is now requesting authorization to amend the exisitng Purchase Agreement to increase the
annual amount by an additional $25,000.00, for a total amount not to exceed $125,000.00.
The maximum amount allowed under this agreement citywide will be $125,000.00 however the actual
amount used will be based on the need of the department and available budget.
Funding is budgeted in the Other Contractual Services account of the Wastewater Instrument &
Electric Department's Water & Sewer Fund, as appropiated.
This amendment will not change any other agreement terms or conditions of the contract.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an
expenditure being incurred, the Water Department has the responsibility to validate the availability of
funds.
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apps.cfwnet.o 0/council packet/mc_review.asp?ID=30834&councildate=3/21/2023 1/2
4/11/23, 9:36 AM
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
M&C Review
Reginald Zeno (8517)
Dana Burghdoff(8018)
Reginald Zeno (8517)
Heather Oakes (8354)
Anthony Rousseau (8338)
Christopher Ha (8066)
ATTACHMENTS
13PAMEND #1 21-0177 OEM PARTS, MAINTENANCE & REPAIRS WTR CH funds availability.pdf (CFW Internal)
FID Table - Synergy.xlsx (CFW Internal)
Revised Form 1295 Synergy Rerfigeration, Inc.pdf (CFW Internal)
Synergy Refrigeration Inc SAMS .pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=30834&councildate=3/21/2023 2/2