HomeMy WebLinkAboutContract 60667DocuSign Envelope ID: 534C6034-O387-411F-A2B1-8F8054FC37F0 CSC No. 60667
INTERLOCAL AGREEMENT FOR THE SCHOOL RESOURCE OFFICER PROGRAM
FORT WORTH INDEPENDENT SCHOOL DISTRICT
This lnterlocal Agreement for the School Resource Officer Program ("Agreement") is made
and entered into between the City of Fort Worth, a home rule municipal corporation of the State of
Texas ("City"), acting by and through Fernando Costa, its duly authorized Assistant City Manager,
and the Fort Worth Independent School District ("FWISD" or "District"), a political subdivision
of the State of Texas located in Tarrant County and a legally constituted Independent District
("District"), acting by and through Angelica M. Ramsey, its duly authorized Superintendent.
RECITALS
WHEREAS, this Agreement is made under the authority granted to the City and the District
pursuant to the Texas Government Code, Chapter 791, known as the INTERLOCAL
COOPERATION ACT;
WHEREAS, the citizens of Fort W01th and the City Council have determined that the security
of students is paramount;
WHEREAS, District wishes to participate in the School Resource Officer Program ("SRO
Program") through which City provides school security to pa1ticipating school districts with facilities
within the City's territorial limits using City's police officers; and
WHEREAS, City will receive funds through the F01t Worth Crime Control and Prevention
District ("CCPD") to assist in funding City's portion of the SRO Program costs.
NOW, THEREFORE, in consideration of the mutual covenants, promises and agreements
herein expressed, the Patties agree as follows:
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
I.This Agreement for the SRO Program
2.Exhibit A -Scope of Services
3.Exhibit B -Payment Schedule
4.Exhibit C -Roles and Responsibilities for Officers
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Exhibits A and B, attached hereto ai•e incorpoi•ated herein and made a pai•t of this Agreement for all
purposes. In the event of any conflict between the terms and conditions of Exhibits A and B and the
terms and conditions set forth in the body of this Agreement, the terms and conditions set foi�th in the
body of this Interlocal Agreement shall control.
The term "District" shall include the Disti•ict, and its officers, agents, employees, i•epresentatives,
servants, contractors or subcontractors.
The term "City" shall include its officers, employees, agents, and representatives.
The term "Party" shall refer to either the City or the Disti•ict.
The term "Parties" shall refer to both the City and the District.
1. SCOPE OF SERVIC�S.
In partnership with the District, City hereby agrees to provide the District with school
secui•ity services foi• the purpose of ci•eating a safe educational environment. The City will provide
Fort Woi�th Police Department ("FWPD") officers at District schools within the territorial limits of
Foi�t Worth. The District covenants and agrees to fully cooperate with the City in the implementation
of the SRO Program. Attached hei•eto and incorporated for all purposes incident to this Agreement
is "�xhibit A," Scope of Services, more specifically describing the services to be provided
hereunder.
2. T�RM.
This Agreement shall commence on October 1, 2023 ("Effective Date") and shall continue in
full force and effect until September 30, 2024, unless terminated earlier in accordance with the
provisions of this Agreement.
3. CONSIDERATION.
The District shall pay City $5,264,853.82 (the "Agreement amount") in accordance with the
provisions of this Agreement and the Payment Schedule attached as "�xhibit B." Such Agreement
amount is based upon fixed expenditures for personnel and operating costs for police officeis assigned
to the SRO Program. The District will be required to have at least one officer assigned per 1,500
students in any school that an officer is assigned. The Agreement amount represents 50% of all
personnel and operating costs incuri•ed by the City for the fifty (50) police officers assigned to the
District. The District will be required to accept the assignment of additional police officers to
accommodate the proper ratio between student body and on-campus police officers. If additional
officers are required pursuant to this section, the District shall pay City an additional $154,514.29
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annually per additional officec. The Agreement amount is a projected figure based upon estimated
costs for the program for the coming City Fiscal Year. � The Agreement amount also includes the
District's proportional share of the personnel, training, and operating costs of the FWPD command
staff that oversee the SRO Program. The command staff costs are shared by all participating school
districts, and the participating school districts pay a proportional amount of the command staff costs
based on the numbec of SRO Progcam officecs assigned to each pacticipating school district. The
command staff includes two (2) detective, five (5) sergeants, two (2) celief police officers, and one
(1) lieutenant assigned to the SRO Program. In addition, the Agreement amount includes the District's
proportional share of the administrative opecating fees of SRO-assigned patrol vehicles.
In the event that an officec is on leave due to an occupational inju�y, the Agreement Amount
shall not be ceduced or amended due to such absence unless agreed by both Parties in writing. The
District shall not be charged for officers during the time that those officers are on leave due to an
occupational injury.
It is understood and agreed that District shall remit funds to the City within thirty (30) calendar
days following ceceipt of an official invoice. Invoices shall be provided by City to District on a
monthly basis.
In connection with the City's annual budget process, following the end of each Fiscal Year,
funding shall be subject to a"true up" process in accordance with this paragraph. The City shall
compace the actual costs of the prioc Fiscal Yeac's progcam with the projected/budgeted amount for
the current Fiscal Year and calculate any deviation between the two. The City shall notify the District
of such deviation on or before the ninetieth (90�h) day of the new Fiscal year. Any deviation will be
ceconciled with District by one of the following methods: (1) adjusting the projected/budgeted
amounts for the next Fiscal Yeac's School Resoucce Officer contract; or (2) if the parties elect not to
enter into another contract for the next Fiscal year, a direct payment of funds to the District, if the
actual costs of the program were less than the projected costs pcogram; or a direct payment of funds
to the City if the actual costs exceed the projected costs of the program. Regardless of such tcue up
process, in no event shall the contract amount exceed $5,264,853.82.
4. TERMINATION.
4.1 CCPD Funds
This Agreement is wholly conditioned upon the actual ceceipt by City of Program
Funds fi•om the Crime Control and Prevention Disti•ict (CCPD). In the event that funds fi•om
the CCPD are not timely received, in whole or in part, City may, at its sole discretion, terminate
this Agreement
1 Fiscal Year shall be defined as: the twelve-month period beginning October 1 and ending September 30, or such
alternate twelve-month period as approved in writing by the City.
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4.2 Convenience.
Either Party may terminate this Agreement at any time and for any reason by providing
the other Party with thii�ty (30) days' written notice of termination.
4.3 Non-appropriation of Funds.
In the event no funds or insufficient fimds are appropriated by either the City or the
District in any fiscal period to fund the SRO Program, that Party will notify the othec Party
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for
which appropriations were received without penalty or expense to that Party of any lcind
whatsoever.
4.4 Duties and Obligations of the Parties.
In the event that this Agreement is teiminated prior to the Expiration Date, the District
shall pay City for services actually cendered up to the effective date of termination and City
shall continue to provide the District with services requested by the District and in accordance
with this Agreement up to the effective date of termination. Within thirty (30) days after the
effective date of such termination, City shall forward to District a final invoice for the
appropriately prorated unpaid balance due on the Agreement Amount for services rendered
and District shall remit payment in full within thirty (30) days after the date of such invoice.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
5.1 Disclosure of Conflicts. Both Parties hereby warrant to the other Party that they have
made fiill disclosure in writing of any existing or potential conflicts of interest related to
services under this Agreement. In the event that any conflicts of interest arise after the
Effective Date of this Agreement, the Parties hereby agree immediately to malce full
disclosure to the other Party in writing.
5.2 Confidential Infoi•mation. The Parties, each for itself and its officers, agents and
employees, agree that they shall treat all information provided to it by the other Party as
confdential and to the extent allowed by law shall not disclose any such information to a
third pai�ty without the prior written approval of the other Party.
5.3 Unauthorized Access. The Parties shall store and maintain City and District
Information in a secure manner and shall not allow unauthorized users to access, modify,
delete or otherwise cocrupt City oc District Infoi•mation in any way. The Parties shall notify
the other Party immediately if the security or integrity of any City or District information
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has been compromised or is believed to have been compcomised, in which event, the Party
shall, in good faith, use all commercially reasonable efforts to cooperate with the other Party
in identifying what infoi•mation has been accessed, modiiied, deleted or othet�wise corcupted
by unauthorized means and shall fully cooperate with the othec Pacty to protect such
information fi•om fut�ther unauthorized tampering.
5.4 Federal La�v I;nforcement Database Access. If Disti•ict, or any District Pecsonnel, has
access to any federal law enforcement database or any f'ederal criminal history record
information system, including but not limited to Fingerprint Identification Recoi•ds System
("FIRS"), Interstate Identification Index System ("III System"), National Crime Information
Centec ("NCIC") or National Fingecprint File ("NFF"), that is governed by and/or defined
in Title 28, Code of Federal Regulations Part 20 ("CFR Part 20"), for the purpose of
pcoviding services foc the administration of criminal justice as defined therein on behalf of
the City undec this Agreement, District shall comply with the Cciminal Justice Information
Services Security Policy and CFR Pact 20, and shall separately execute the Federal Bureau
of Investigation Criminal Justice Information Services Security Addendum.
6. RIGHT TO AUDIT.
Each Pat�ty agcees that the other Party shall, until the expiration of thcee (3) years after final
payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the cight to exacnine at reasonable times any directly pertinent boolcs,
docwnents, papers and records of the othec Party involving transactions relating to this Agreement
at no additional cost to the Pa��ty. Each Pacty agrees that the other Party shall have access dut�ing
normal worlcing hours to all necessaiy Distcict facilities and shall be provided adequate and
appropriate worlc space in order to conduct audits in compliance with the provisions of this section.
The requesting Pac•ty shall give the other Pa��ty reasonable advance notice of intended audits.
Section 6 shall survive the termination or expiration of this A�reement.
7. IND�P�ND�NT CONTRACTOR.
District shall operate hereunder as an independent contractor and not as an officer, agent,
secvant or employee of City. City shall operate hereunder as in independent contcactor and not as an
officer, agent, servant, oc employee of the District. City shall be solely responsible for the acts and
omissions of its officers, members, agents, se�vants, and employees. District shall be solely
cesponsible foc the acts and omissions of its officecs, members, agents, servants, and employees.
Neither City nor Distcict shall be responsible under the Doctrine of Respondent Supecioc foc the acts
and omissions of the officers, members, agents, secvants, oc employees of the other. Nothing in this
Agreement shall waive any statutory or common-law immunity or defense of City or District.
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8. PROP�RTY LOSS.
The Pacties shall in no way nor under any circumstances be responsible for any propei-ty
belonging to the othec Pai�ty, its officei•s, members, agents, employees, subcontcactoi•s, progi•am
pai�ticipants, licensees or invitees, which may be lost, stolen, destroyed or in any way damaged.
9. PROVISIONS RCGARDING AG�.
City and Distcict covenant that neither it nor any of its officers, members, agents, employees,
progcam pacticipants, or subcontractors, while engaged in the performance of this Agreement shall,
in connection with the employment, advancement, or discharge of employees, or in connection with
the tec•ms, conditions or privileges of their employment, discciminate against pecsons because of their
age, except on the basis of a bona fide occupational qualification, retirement plan, or statutory
requirement.
10. LIABILITY/IND�MNIFICATION.
"TO THE EXTENT PERMITTED BY LAW, AND WITHOUT THE WAIVER OF ANY
IMMUINITY OR DEFENSE, EACH PARTY SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY ICIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S)
OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF ITS OWN
OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
Section 10 shall survive the termination or exniration of this Agreement.
11. NON-DISCRIMINATION COV�NANT.
Each Party, for itself, its personal cepcesentatives, assigns, subcontractocs and successors in
intecest, as part of the considecation hecein, agi•ees that in the perfoimance of its duties and obligations
heceundec, shall not discriminate in the treatment or employment of any individual or group of
individuals on any basis pi•ohibited by law.
Section 11 shall survive the termination or exniration of this A�reement.
12. NOTICCS.
Notices cequii•ed pui•suant to the provisions of this Agceement shall be conclusively
determined to have been delivered when (l) hand-delivered to the other Party, c/o the designated
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pecson listed below; oc (2) ceceived by the other Party by United States Mail, r•egisteced, retucn
ceceipt requested, addressed as follows:
Citv of Fort Worth
Attn: Fernando Costa
Assistant City Managec
200 Texas St��eet
Fort Worth, Texas 76102-6311
With Copy to the City Attorney
at same address
13. GOVERNMENTAL POWERS/IMMUNITIES.
FWISD
Attn: Angelica M. Ramsey
Superintendent
7060 Camp Bowie Blvd.
Foi�t Worth, Texas 76116
With Copy to DistricYs Genecal Counsel
at same addcess
It is understood and agreed that by execution of this Agreement, the Pa��ties do not waive or
surrendec any of their govecnmental powers oc immunities.
14. NO WAIVER.
The failure of the City or District to insist upon the perfocmance of any term or• provision of
this Agreement oc to exercise any right granted herein shall not constitute a waiver of the City's or
District's respective right to insist upon appropriate performance oc to assert any such right on any
futuce occasion.
15. GOVERNING LAW / VENUE.
This Agceement shall be constcued in accocdance with the laws of the State of Texas. If any
action, whether ceal oc asserted, at law or in equity, is brought pucsuant to this Agreement, venue for
such action shall lie in state courts located in Tarrant County, Texas or the United States District
Court f'oc the Nocthern Distcict of Texas, Foct Worth Division.
16. SEVERABILITY.
If any pcovision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining pcovisions shall not in any way be affected or impaired.
17. FORCE MAJEURE.
City and Distcict shall execcise their best efforts to meet theic respective duties and obligations as
set forth in this Agreement, but shall not be held liable f'or any delay or omission in perf'ocmance due
to f'orce majeure oc other causes beyond their reasonable contcol, including, but not limited to,
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compliance with any govecnment law, ordinance oc cegulation, acts of God, acts of the public enemy,
fires, strilces, locicouts, natural disasters, wars, riots, epidemics or pandemics, material or labor
restrictions by any governmental authority, tc•ansportation pc•oblems, restraints oc prohibitions by any
coui�t, board, department, commission, or agency of the United States or of any States, civil
distucbances, other national or cegional emergencies, and/or any other similar cause not enumerated
herein but which is beyond the reasonable control of the Party whose pecformance is af�fected
(collectively "Force Majeure Event"). The performance of any such obligation is suspended during
the period of, and only to the extent of, such prevention or hindrance, provided the affected Pai�ty
provides notice of the Force Majeure Event, and an explanation as to how it hinders the pairty's
pecformance, as soon as reasonably possible, after the occurrence of the Focce Majeure Event. The
f'orm of notice required by this section shall be the same as section 12 above.
18. Prohibition on BoycottingEner�v Companies
City acicnowledges that in accordance with Chaptec 2274 of the Texas Government Code, as added
by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the District is prohibited fcom entering into a contract for
goods or services that has a value of $100,000 or more that is to be paid wholly or partly fcom public
funds of the Distcict with a company with 10 or moi•e full-time employees unless the contcact contains
a written verification fi•om the company that it: (1) does not boycott energy companies; and (2) will
not boycott energy companies during the term of the contract. The terms "boycott energy
company" and "company" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Gove�nment Code, as added by Acts 2021, 87th Leg., R.S., S.B. l 3, § 2. To the extent that Chapter
2274 of the Government Code is applicable to this Agreement, by signing this Agreement, City
cei�tifies that City's signatuce pt�ovides written verification to the District that City: (1) does not
boycott energy companies; and (2) will not boycott energy companies during the term of this
Agreement.
19. _Prohibition on Discrimination A�ainst Firearm and Ammunition Industries
City lcnowledges that except as othei�vise provided by Chapter 2274 of the Texas Government Code,
as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the District is prohibited fcom entering into a
contract f'or goods or services that has a value of $100,000 or more that is to be paid wholly or partly
fi�om public f'unds of the District with a company with l0 or more full-time employees unless the
contract contains a written verification fi�om the company that it: (1) does not have a pi•actice, policy,
guidance, or directive that discriminates against a ficearm entity or fireacm trade association; and (2)
will not discriminate ducing the term of the conti•act against a fireai•m entity or iirearm trade
association. The tecros "discriminate," "firearm entity" and "firearm trade association" have the
meaning ascribed to those terms by Chaptec 2274 of the Texas Government Code, as added by Acts
2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274 of the Government Code is
applicable to this Agreement, by signing this Agreement, City certi�es that City's signature pcovides
written verification to the District that City: (1) does not have a practice, policy, guidance, or directive
that discriminates against a firearm entity or fireacm trade association; and (2) will not discriminate
against a firearm entity oc firearm trade association during the teim of this Agreement.
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20. H�ADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only, shall not be
deemed a part of this Agreement, and are not intended to define oc limit the scope of any provision
of this Agreement.
2l. APPROVAL OF AGR�CM�NT.
The governing bodies of City and District have approved the execution of this Agreement,
and the pei•sons signing the Agreement have been duly authoi•ized by the governing bodies of the City
and District to sign this Agreement on behalf of the governing bodies.
22. RCVICW OF COUNS�L.
The Parties acknowledge that each Party and its counsel have reviewed and cevised this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be
resolved against the drafting Party shall not be employed in the interpretation of this Agreement or
exhibits hereto.
23. AM�NDM�NTS.
No amendment of this Agceement shall be binding upon a Pat•ty heceto unless such amendment
is set foi•th in a written instrument, which is executed by an authorized repi•esentative of each Paity.
24. �NTIRCTY OF AGRCCMCNT.
This Agreement, including Exhibits A and B, contains the entire undeistanding and
agi•eement between the City and District, theii• assigns and successors in interest, as to the matters
contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null
and void to the extent it conflicts with any provision of this Agreement.
25. COUNTCRPARTS.
This Agreement may be executed in one oc more counterparts and each counterpact shall, for
all pwposes, be deemed an original, but all such counterparts shall together constitute one and the
same instrument.
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2G. BODY WORN CAM�RAS.
City and District agree that any use of body-worn camecas by FWPD officecs will be subject to and
in compliance with state law and local cegulations regacding the use and opecation of body-worn
cameras (BWC). City shall use its best efforts to notify the Distcict at least two (2) weelcs befoce its
SRO Program officers assigned to the District are to begin use of BWCs, and will provide written
information and training to the principal and assistant principals of the schools to which the officers
ace assigned, on the objectives and procedures for the use of BWCs. Eveiy SRO Program officer
equipped with a BWC shall be trained in the operation of the equipment pcior to its use. When utilizing
BWCs, the SRO Program Officers shall adhere to the objectives and procedures outlined in this
Agreement and the Foct Worth Police Department General Ordecs so as to maximize the effectiveness
of the BWC and the integrity of the video documentation. City may , if not otherwise prohibited by
law, pcovide to the Distcict copies of any such filming of students, pacents, employees, or othecs upon
school propei�ty, upon request for such copies by the District, as an intergovernmental transfer. In the
event the City believes the pcoviding of a copy of such videos would be pcohibited, City agrees to
utilize its best ef'focts to facilitate the availability of the officei• who made the video to testify, upon
►•equest by the District, in any school disciplina�y heai•ing concei•ning the officei•'s lcnowledge of the
facts and circumstances of the incident which was videoed. The Parties also agree that any such film
or video talcen by, and lcept in the possession of, the City's officers may be considered "law
enforcement cecocds" undec the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. sec.
1232g and 34 C.F.R. Sec. 99.8, and that any copy of such film or video, if permitted by law to be
provided to the Distcict, may then become an educational record of the District under FERPA. In the
event the District determines that such educational cecocd is cequired to be celeased to the public or
to a parent oc a student under FERPA, the District agrees, pcior to release of such records, to provide
the City advanced written notice sufficient foc the City to determine if a protective order or other
injunctive relief may be cequired to protect the confidentiality of the record.
[TH� R�ST OF THIS PAG� INTENTIONALLY L�FT BLANK]
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APPROVED AND AGREED FOR CITY OF FORT WORTH
Y:-,,,,..t.C.._
Fernando Costa
Assistant City Manager
Date: Dec 29, 2023
APPROVAL RECOMMENDED
Ro�eJr. (Dec 29, 2023 09:11 CST)
Robert A. Alldredge, Jr.
Executive Assistant Chief
APPROVED AS TO FORM AND LEGALITY FOR CITY OF FORT WORTH
��
Taylor Paris
Assistant City Attorney
By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements.
UCleand (Dec 28, 202317:46 CST) Kelly Cleveland Sr. Contract Compliance Specialist
ATTEST
rA�
Jannette Goodall
City Secretary
Date: 9/12/2023
M&C No. 23-726
Form 1295 Certification No: NOT REQUIRED
FWISD & CFW FY 2024 SRO Interlocal Agreement
ATTEST APPROVED AND AGREED FOR FWISD
Dr. Angelica M. Ramsey
Superintendent
Dr. Camille Rodriquez
Board President
12/13/2023
APPROVED AS TO FORM AND LEGALITY FOR FWISD
Page I l of 15
EXHIBIT A
SCOPE OF SERVICES
1. City, through the commander of the SRO Program, shall assign FWPD officers to specific
schools within the District to provide school security and officers shall worlc directly with
the District's school principals.
2. There shall be iifty (50) City police officers assigned to the District for the SRO Program.
In addition, there shall be a command staff comprised of two: (2) detective; five (5)
sergeants; two (2) relief police officeis; and one (1) lieutenant assigned to the SRO
Program. The Lieutenant shall command the SRO Program. The District shall submit a
written reguest for additional Police Officers to Cit� ten (10) months prior to the start
of a new Fiscal year �the end of the month of December�
3. Assigned officers shall have the SRO Program as their primary duty, and will not be
regularly assigned additional police duties. City reserves the right, however, to reassign
any or all officers temporarily in the event of an emergency or when the City, in its sole
discretion, deems necessary.
4. City shall coordinate assignment and duty hours with District. If necessary, to handle
unplanned absences at schools, FWPD officers fi•om other units may be assigned
temporarily to provide coverage. City shall not provide replacements for officers who are
on leave due to an occupational injury. Replacement officers, when available, will be
assigned to District when the assigned police officer's absence is for an extended period of
time. The District shall not be charged for officers during the time that those officers are
on leave due to an occupational injury.
5. City shall provide to the officers assigned to the SRO Program all the law enforcement
training and certiftcation, vehicles, and police equipment, benefits, and insurance
(including liability coverage) that are provided to all City's police officers. District shall
provide any radio equipment necessary to allow the assigned officers to communicate with
District staff.
6. The City shall maintain emergency response plans for every school within their
jurisdiction. To the extent allowed under Texas law, these plans shall be kept confidential
within the Foi�t Woi�th Police Depai�tment for security purposes, but meetings shall be held
with authorized representatives of District to provide relevant inf'ormation and excerpts
FWISD & CFW FY 2024 SRO Interlocal Agreement Page 12 of 15
from the plan necessary f'or implementation. City's Chief of Police shall designate a
commander to be responsible for maintenance and dissemination of these plans.
7. All police personnel assigned to the SRO pcogram will remain subject to the rules and
regulations applicable to all sworn personnel, including General Orders, Special Orders,
Personnel Rules and Regulations, directives, and other applicable law.
S. City undecstands and agrees that all School Resource Officecs undec this Agreement will
be required to attend District sponsored training at the discretion of the District. The
District agrees to facilitate the training and to coordinate with the City a training schedule
and curriculum acceptable to both Parties.
[THE REST OF THIS PAGE INTENTIONALLY LEFT BLANKJ
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EXHIBIT B
PAYMENT SCHEDULE
District will remit 11 payments at $438,737.82 per month within 30 days of receipt of an invoice
from the City and the iinal payment of $ 438,737.80 The failure of District to pay an invoice
within 30 days of ceceipt.
$438,737.82 x 11 =$4,826,116.02
Final Payment $ 438,737.80
Total Payments $5,264,853.82
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�xhibit C
Roles and Responsibilities for Officers
SRO will collaborate with school administrators to establish and maintain a safe and
secure learning environment.
SRO will assist with conflict resolution efforts and build a positive rapport with students,
parents, visitors and campus staff.
SRO will conduct activities that will help to maintain order, by enforcing state laws and
city ordinances.
SRO will conduct foot patrols and monitoring of District campuses to deter criminal
activity.
SRO will work closely with school administration to develop and train school staff in
responding to various crisis situations once approved by SRO's chain of command as
well as the districts Safety & Security department.
SRO may, when available, attend and participate in school events such as drills,
assemblies, and other daytime school activities, as needed and requested by campus
administration and approved by SRO's supervisor.
SRO will assist campus administration in the removal of any unauthorized persons on
the campus during their shift.
SRO will assist school administration with campus security and safety concerns.
SRO will consult with the campus threat assessment team created by Senate Bill 11 for
the purposes of assessing risks and threats in school.
SRO may assist with traffic on public and school property to ensure proper traffic flow
around school campuses.
FWISD & CFW FY 2024 SRO Interlocal Agreement Page 15 of 15
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 09/12/23 M&C FILE NUMBER: M&C 23-0726
LOG NAME: 35SCHOOL RESOURCE OFFICER PROGRAM FY24
SUBJECT
(ALL) Authorize Execution of Agreements with Fort Worth, Keller, Eagle Mountain Saginaw, and Northwest Independent School Districts, as Well
as Lena Pope Home, Inc., to Operate the School Resource Officer Program, for Fiscal Year 2024 in the Total Amount of $7,769,793.99 as Funded
by the Crime Control & Prevention District
RECOMMENDATION:
It is recommended that the City Council authorize the execution of the School Resource Officer Program agreements with the Fort Worth,
Keller, and Northwest Independent School Districts, as well as Lena Pope Home, Inc., to operate the School Resource Officer Program for Fiscal
Year 2024 in the total amount of $7,769,793.99.
DISCUSSION:
The Fort Worth Potice Department (FWPD) and area independent school districts (ISDs) work together to provide youth with a safe educational
environment by providing FWPD officers at schoots within the City limits of Fort Worth. Under the School Resource Officer Program, operational
costs, equipment funds, and personnel costs are provided through the Crime Control & Prevention District (CCPD) budget, which is then
reimbursed pursuant to the terms of the agreements with each school district and the Lena Pope Home, Inc.
For Fiscal Year (FY) 2024, a total of 83 officers are assigned to the School Resource Officer Program with a total budget of $11,333,606.00, of
which $7,769,793.99 will be allocated for the School Resource Officer Program Agreements with the school districts and Lena Pope Home, Inc.
The participating school districts, and Lena Pope Home Inc., reimburse CCPD for 50 percent of operating and personnel costs for 72 of the
83 positions. Keller ISD will have one mobile officer to rotate between schools specifically within the school district. Keller ISD will reimburse
CCPD for 100 percent of the dedicated officer's costs. The remaining 10 supervisor and relief positions, consisting of two relief officers,
two detectives, five sergeants, and one lieutenant, are reimbursed to CCPD at 100 percent. The reimbursement costs of the supervisor and relief
positions are apportioned to each participant based on the number of officers assigned to each school district.
Cost Category No. of Share of Cos ISD Participants
Positions CCPD ISDs
Operating and o o Fort Worth ISD, Keller
Personnel Cost 72 50 /0 50 /o ISD, Northwest ISD,
Lena Pope Home
Cost for Mobile 1 100% Keller ISD
Officer
Cost for Supervisors o Fort Worth ISD, Keller
and Relief Positions 10 100 /o ISD, Northwest ISD,
Lena Pope Home
Total Number of 83
Positions
At the end of each full fiscal year, FWPD stafF reconciles the actual cost of the prior year's program with the budgeted costs. In past years, the
actual costs have exceeded the budgeted costs. This resulted in the schools paying for the additional cost of the prior year's program in the
upcoming program year. However, in FY2020 and FY2021, the actual costs of the program were less than the budgeted costs due to COVID-19.
Since the schools made payments based on the original budgeted costs, this resulted in the schools underpaying for services in FY2022, and the
amounts will need to be added to the FY2024 plan.
During the term of these contracts, from October 1, 2023, through September 30, 2024, each participant will have a set number of officers
assigned to them as shown in the following table. Payments from the participating school districts and the Lena Pope Home shall be rendered to
the City on a monthly basis and deposited into a CCPD account. The total expected reimbursement amount is $7,769,793.99.
No. FY24 Plan Payback Adjusted FY24
ISD Officers Amount Amountfrom Plan Amount
Assigned FY22 Plan
Fort Worth 50 $5,175,535.3 $89,318.47 $5,264,853.82
ISD
KellerlSD 12 $1,319,385.63 $11,288.59 $1,330,674.22
Northwest 10 $1,035,107.07 $16,239.72 $1,051,346.7
ISD
Lena Pope � $103,510.71 $2,029.97 $105,540.68
Home Inc.
SDe Worth 0 $0 $2,029.96 $2,029.96
Eagle
Mountain 0 $0 $15,348.52 $15,348.52
Saginaw
ISD
Total 73 $7,633,538.76 $136,255.23 $7,769,793.99
* The 10 Supervisors and Relief Positions are being reimbursed at 100% and included in the numbers.
Business Equity: Purchase of Goods and Services Procured Through Other Governmental Agencies are not subject to a Business Equity Goal.
FISCAL INFORMATION I CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2024 Budget by the City
Council, funds will be available in the Fiscal Year 2024 operating budget, as appropriated, in the Crime Control & Prev Distr Fund. The Police
Department (and Financial Management Services) is responsible for the collection and deposit of funds due to the City. Prior to an expenditure
being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Femando Costa 6122
Originatina Business Unit Head: Neil Noakes 4212
Additional Information Contact: Neil Noakes 4212