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Home My WebLink AboutContract 55182-R3CSC No. 55182-R3 DLT Solutions, LLC. Attn: Legal Dept 2411 Dulles Comer Park Suite 800 Herndon, VA 20171 CITY OF FORT WORTH CONTRACT RENEW AL NOTICE December 15, 2023 Re: Contract Renewal Notice Contract No. CSC No. 55182 (the "Contract") Cooperative Agreement: DIR-TSO-4236 Renewal Term No. 3: October 19, 2023 to October 18, 2024 The above referenced Contract with the City of Fort Worth expires on October 18, 2023 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Contract Renewal Sincerely, Katie May Administrative Assistant 200 Texas Street Fort Worth, TX, 76102 Katherine.May@fortworthtexas.gov (817)392 -8894 Page 1 of2 [Executed effective as of the date signed by the Assistant City Manager below.]/ [ACCEPTED AND AGREED:] City: By: Valerie Washington (Jan 4, 202411:51 CST) Name: Valerie Washington Title: Assistant City Manager Date: Jan 4, 2024 Vendor: DLT Solutions, LLC 'L 4= Digitally signed by Shaun <J Gaffrey _,,, Date: 2023.12.18 14:20:37 By: = -os·oo· Name: Shaun Gaffrey Title: Senior Director of Sales Date: 12/18/23 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: �C:-- By: / Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: Name: Taylor Paris Title: Assistant City Attorney Contract Authorization: M&C: 21-0063 Approved: 01/12/2021 Form 1295: 2020-692426 Contract Renewal Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever {Dec 18, 2023 16:00 CST) Name: Steven Vandever Title: Sr. IT Solutions Manager City Secretary: By: Name: Jannette Goodall Title: City Secretary Page 2 of2 Quote: 5201299 Reference: 1807503 �� iE� Price Quotation Date:11/30/2023 ��:r�::� ��--��•,•• Expires: 01/24/2024 To: Nori Sanchez Ft Worth City of (TX) 200 Texas Street Fort Worth, TX 76102 Phone: (817) 392-2854 Fax: Email: nori.sanchez@fortworthtexas.gov # DLT Part No. 1 � ACC Autodesk Construction Cloud Autodesk Account Based Build From: Kristen Reedy DLT Solutions, LLC 2411 Dulles Corner Park Suite 800 Herndon, VA 20171 Phone: (703) 708-9680 Fax: (703) 708-9680 Email: kristen.reedy@dlt.com Contract Qty Unit Price S-TX-MVEND-DIR-SW 1 $60,886.08 Ext. Price $60,886.08 PoP: 1/31/2024 through 1/30/2025 9701-4201 BIM 360 Build 1Y New S-TX-MVEND-DIR-SW 999 $0.00 $0.00 PoP: 1/31/2024 through 1/30/2025 Total Contract #: DIR-TSO-4236 UEI - F1N2KDGBDTU8 Federal I D: 54-1599882 CAGE Code: OSOH9 FOB: Destination Contract Term: 10/18/2019 - 10/18/2025 Ship Via: Fedex Ground/UPS Payment Terms: Net 30 days �,.� ::. �: THIS QUOTE IS SUBJECT TO THE TERMS AND CONDITIONS OF CONTRACT NUMBER DIR-TSO-4236. CUSTOMER IS DIRECTED TO INCORPORATE (BY REFERENCE) THIS QUOTE IN ANY RESULTING TASK/DELIVERY ORDER OR AWARD. THE TERMS OF THE AFOREMENTIONED CONTRACT ARE THE ONLY CONTROLLING TERMS AND ANY TERMS OR CONDITIONS CONTAINED IN AN ORDER, AWARD OR OTHER INSTRUMENT OF BUYER, WHICH ARE IN ADDITION TO OR INCONSISTENT WITH ANY OF THE TERMS OR CONDITIONS CONTAINED IN THOSE REFERENCED HEREIN, SHALL NOT BE BINDING ON DLT OR ITS MANUFACTURERS AND SHALL NOT APPLY UNLESS SPECIFICALLY AGREED TO IN WRITING BY DLT. CPARs requests should be sent to the attention of AJ Ezersky at cpars@dlt.com. PLEASE REMI`� DLT Solutions, LLC PAYMENT TO: BankofAmerica ABA # 111000012 Acct # 4451063799 DLT Solutions, LLC P.O.Box 743359 Atlanta, GA 30374-3359 Customer orders are subject to all applicable taxes and regulatory fees. DLT CONFIDENTIAL Page 1 of 2 �� Price Quotation Quote: 5201299 Reference: 1807503 Date: 11 /30/2023 Expires: 01 /24/2024 Documentation to be submitted to validate Invoice for payment: a. Authorized Services shall be invoiced with a corresponding time report for the period of performance identifying names, days, and hours worked. b. Authorized reimbursable expenses shall be invoiced with a detailed expense report, documented by copies of supporting receipts. c. Authorized Education or Training shall be invoiced with a Report identifying date and name of class completed, and where applicable the name of attendees. DLT CONFIDENTIAL Page 2 of 2 M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 1/12/2021 REFERENCE NO.. P TYPE: **M&C 21- LOG NAME: 0063 Official site of the City of Fort Worth, Texas ��RT��+ORTII _��- 13P AUTODESK BIM360 SOFTWARE ITS ADK CODE Page 1 of 2 PUBLIC CONSENT HEARING: NO SUBJECT: (ALL) Authorize Purchase Agreement with DLT Solutions, LLC, Using Cooperative Contract DIR-TSO-4236 in an Annual Amount Up to $186,521.45 and Ratify Expenditures in the Amount of $45,000.00 for AutoDesk BIM 360 Project Management Software for the Information Technology Solutions Department on Behalf of the Transportation and Public Works Department RECOMMENDATION: It is recommended that the City Council authorize a purchase agreement with DLT Solutions, LLC, using cooperative contract DIR-TSO-4236 in an annual amount up to $186,521.45 for AutoDesk BIM 360 project management software and ratify expenditures in the amount of $45,000.00 for the Information Technology Solutions Department on behalf of the Transportation and Public Works Department. DISCUSSION: On October 10, 2017 City Council approved Mayor and Council Communication (M&C) P-12109, authorizing a purchasing agreement with DLT Solutions, LLC for the purchase of BIM 360 software licenses and related services. This M&C seeks to replace M&C P-12109 for the continuation of services. Multiple City departments use the existing subscription of Autodesk BIM 360 which provides a single source from which engineers can upload design plans and documentation. Staff is able to share information, edit documents and approve specifications electronically. Additional processes in BIM 360 include electronic change order submittal and approvals, electronic field order allowance approvals and contractor estimate approvals towards invoicing which support time savings to project lifecycles. The City initiated this renewal process in July of 2020. Due to unexpected cost increases, price negotiations with the vendor caused a delay in receiving an acceptable quote on time. As a result, the quote was finalized November 19, 2020. To ensure services were not interrupted, DLT Solutions agreed to extend the Agreement to January 26, 2021 for $45,000.00. Payment for the three (3) month subscription totaling $45,000.00 was processed via non-purchase order voucher. It is requested that this one-time expenditure be ratified. Staff recommends awarding a one year agreement with four one year renewal options to DLT Solutions, LLC using a cooperative contract DIR-TSO-4236 in an annual amount up to $186,521.45 for AutoDesk BIM 360 project management software. PRICE ANALYSIS — The Texas Department of Information Resources DIR-TSO-4236 cooperative offers competitive pricing at a set discounted rate. Staff have reviewed the pricing and have determined it to be fair and reasonable. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item. The DIR-TSO-4236 contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. http://apps.cfwnet.org/council�acket/mc review.asp?ID=28615&councildate=l/12/2021 12/18/2023 M&C Review M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. Page 2 of 2 SUCCESSOR CONTRACTS In the event that a cooperative agreement is not renewed, staff would cease making purchases at the end of the last purchase agreement coinciding with the valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would cease making purchases when the last appropriation expires, regardless of whether the then-current purchase agreement has expired. If the cooperative contract is extended, this M&C authorizes the City to purchase similar products and services under the extended contract. If the cooperative contract is not extended, but a new cooperative contract is executed with DLT Solutions, LLC with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the products under the new cooperative contract. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM - Upon City Council's approval, this agreement shall commence on January 27, 2021 and expire on January 26, 2022. RENEWAL OPTIONS - The agreement may be renewed for up to four (4) one year renewals in accordance with applicable cooperative contract or successor contract. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and authorization of the purchase agreement. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. BQN\\ TO CFund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manaqer's Office bv: Jay Chapa (5804) Valerie Washington (6192) Oriqinatinq Department Head: Additional Information Contact: Reginald Zeno (8517) Cynthia Garcia (8525) Ashley Kadva 2047 Q ATTACHMENTS 13P AUTHORIZE AGREEMENT AND RATIFY EXPENDITURES ITS ADK funds avail.docx (CFW Internal) FID Table - DLT Solutions - BIM360.x1sx (CFW Internal) Form 1295 Certificate 100711689-1 - 11.23.2020 - spd.pdf (CFW Internal) http://apps.cfwnet.org/council�acket/mc review.asp?ID=28615&councildate=l/12/2021 12/18/2023