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HomeMy WebLinkAboutOrdinance 16293-02-2005Ordinance No. ~ ~~ ~~ ~ - ~~~'~ AN ORDINANCE fNCREASING APPROPRIATIONS BY THE INDICATED AMOUNTS IN THE INDICATED FUNDS FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPI=NDITURES; PROVIDING A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND RI=PEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE. CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1 That in addition to those amounts allocated to the various City departments for Fiscal Year 2004-2005 in the Budget of the City Manager, there shall also be increased appropriations in the General Fund in the amount of $1,$32,978 and decreasing the unreserved, undesignated fund balance by the same amount; in the Crime Control and Prevention District Fund in the amount of $1,788,378 and decreasing the unreserved, designated fund balance by the same amount; in the Water and Sewer Fund in the amount of $310,219 and decreasing the unreserved, undesignated retained earnings by the same amount; in the Solid Waste Fund in the amount of $258,197 and decreasing the unreserved, undesignated retained earnings by the same amount; and in the Property and Casualty Insurance Fund by $20fl,000 and decreasing the Unreserved, undesignated retained earnings by the same amount, for encumbrance rollovers and designated expenditures. SECTION 2. Tha# should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, ar parts of sections of this ordinance, which said remaining provisions shall be and remain in full farce and eftect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 160G1 and ail other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4 This ordinance shall take effect upon adoption. AS TO FORM AND LEGALITY: ADOPTED AND EFFECTIVE: City ~f F®r~ VV®~h, T°e~as Mayor and Council Communication COUNCIL ACTION: Approved on 2!'1712005 -Ordinance No. 1fi293-02-2005 DATE; Thursday, February '17, 2005 L®G NAME: 03ROLLOVER REFERENCE NO.: C-'14fi82 SUBJECT: Adopt Supplemental Appropriation Ordnance for I"iscai Year 2004-2005 for Rollover Encumbrances and Designated Expenditures ~ ~" ° ' RECOMMENDATION: It is recommended that the City Council adopt the attached supplemental appropriation ordinance increasing appropriations by the indicated amounts in the fnllawing funds: 1. General Fund by $1,832,978.00 and decreasing the unreserved, undesignated fund balance by the same amount; 2. Crime Control and Prevention District Fund by $1,788,378.00 and decreasing the unreserved, designated fund balance by the same amount, 3. Water and Sewer Fund by $310,219.00 and decreasing the unreserved, undesignated retained earnings by the same amount; 4. Solid Waste Fund by $288,197.00 and decreasing the unreserved, undesignated retained earnings by the same amount; and 5. Property and Casualty insurance Fund by $2fl0,flflfl.00 and decreasing the unreserved, undesignated retained earnings by the same amount. DISCUSSION: The attached supplemental appropriation ordinance increases the FY2004-2005 budget for two categories of expenditures -encumbrance rollovers and designations. The City Manager's Office and the Budget and Management Services Department reviewed the items in each category and recommends their approval. A list by fund, department and amount follows: ENCUMBRANCE ROLLOVERS Encumbrances are used to reserve a portion of a department's budget far a specific purchase, most often identified lay a contract or purchase order. As goods are received or services rendered, the encumbered amount is reduced by the amount of the expenditure (expense). As annual appropriations expire on September 30th, the amounts encumbered on that date "rollover" to the new fiscal year to became encumbered against the new budget. However, the corresponding funds are nat rolled aver into the new fiscal year. instead, the matching appropriations, or operating funds, are closed and applied to the fund balance at year-end. Therefore, large value purchases must be re- appropriated in the new fiscal year so that the City may honor outstanding purchase orders, contracts and T.ns~name~ fl~RnT,T,(~VFR t'a~e 1 of 5 other commitments without adversely impacting the new fiscal year's operating budget programs and SerVlceS. The rollover of funds from the previous to the current fiscal year requires both an increase in appropriations to accommodate the item and a corresponding decrease in unreserved, undesignated fund balance or retained earnings. The following items, including fund, department and amount, are recommended for rollover into the FY2444-24p5 budget. GENERAL. FUND (GG41) t]~artment ©escriptiont Amount Development Web-Enabling Hermits Pkus $51,702.00 Funding far Mavingl~ffice Confguratian $200,000.00 Economic and Community Development Women Business Assistance Center $207,053.00 Fire SCBA Faceplates $16,298.00 Safety Solutions Invoices $30,000.00 Canteen Service Van $68,872.00 hluman Resources MedAlert Contract $35,0OO.OQ Library Annual Electronic Card Catalog System Maintenance $89,338.00 Non Departmental Legal action services vs. Charter Cable Pursuit for liquidated damages vs. Charter Cable Verizan Settlement PACS Resurfacing of Tennis Courts Zoo Contract Year Final Payment General Fund Total WATER AND SEWER FUND (PE45) D~artment Qescription Water Waste Water Waste Water Aspect eWorkforce Management System Stainless Steel Impeller Twa 20" Control Valves 80 KVA Power Supply Aspect eWorkforce Management System Wholesale Rate Study Management of Air Quality Permits $71,500.00 $101,207.00 $117,000.00 $17, 830.00 $8,024.00 $1,013,824.00 Amount $1 a,750.00 $2$,814,OQ $61,131.00 $104, 000.00 $10, 750. D0 $31,884.00 $62,890.00 .M- ;,_ , Lo~name: 03ROLLOVER Page 2 of 5 Water and Sewer Fund Total $310,219.00 SOLID WASTE FUND (PE64) Department Descri tion ~ Amount Environmental Management 16-40 yard roll-off containers $68,752.00 4 stationery 4 yard trash compactors $74,460A0 Truck wl Rofoboom $114,985.OD Solid Waste Fund Total $258,197.00 PROPERTY AND CASUALTY INSURANCE 1=UND (FE71) ~artment I~es~tion Amount Finance RM15 Software & Maintenance (year 1) $200,0OO.OD Property and Casualty Insurance Fund Total $200,000.Qp IL DESIGNATIONS .~., ;. , At the end of F'Y2003-2004, various City departments requested that unexpended appropriations and a limited number of funding priorities from FY2003-2004 be approved for appropriation in the FY2004-2005 budget as designations. The City Manager's Office and the Budget and Management Services Department reviewed each of these items individually and recommends their approval. The following is a summary of the resulting recommended designations: GENERAL FUND (GG01) Department Desc~ri flop. Amount Fire Bunker Boots and Work Coats $218,512.00 Human RE?SOUrceS City wide Diversity Training $80,000.00 Physical Ability Test for entry-level police officers $65,000.00 Non Departmental Telecommunication Antenna for Blackberry reception improvement $30,000.00 Cornin' Up Gang Intervention Program $425,642.00 General Fund Total $819,154.00 T,r~~name: (1"~RnT,T,nVF.R Aare ~ of S CRIME CONTROL AND PREVENTION DISTRICT FUND {GR79) Department Description Po['ice Safe Haven Data Management Consultant High Mileage Vehicle Program Crime Lab Special Events Overtime Homeland Security Records Management System Commercial Demalition Recruit OfFcer Training Program Crime Control and Prevention District Fund Total Amount $16,879.OD $38, 500.00 $42,733.00 $65, 646.00 $72,259:00 $95, 528. DO $135,9D8.D0 $604, 503.00 ~ .`~` : , $716,422.00 $1,788,378.DD The following is a summary, by fund, of the supplemental appropriations required to accomplish all ofi the above: FUND ROLLOVERS DESIGNATIONS TOTAL General Fund $1,013,824.DD $819,154.p0 $1,832,978.00 Crime Central and Prevention District Fund -0- $1,788,378.OD $1,788,378.00 Water and Sewer Fund $31Q,219.QD ~-0- $310,219.00 Solid Waste Fund $258,197.00 -0- $258,197.00 Property and Casualty insurance Fund $200,000.00 -0- $200,000.00 Total $1,782,24p.OD $2,607,532.00 $4,389,772.00 FISCAL. INFORIVIATI®NICERTIFIGATION; The Finance Director certifies that upon adoption ofi the attached appropriation ordinance, the preliminary unaudited #und and cash balances wilt be as follows: 1. The unreserved, undesfgnated fund balance of the General Fund will be $39,269,(}80; and 2. The unreserved, designated fund balance of the Crime Control and Prevention District Fund will be $29,427,591; 3. The cash balance of the Water and Sewer Fund will be $15,754,051; 4. The cash balance of the Solid Waste Fund will be $7,963,472; and 5. The unreserved, designated fund balance of the Property and Casualty Insurance Fund will be $8,293,220. Logn.ame: 03ROLLOVER fi'a~e 4 of 5 TO FundlAccountlCenters FROM I~undlAccottntlCenters Submitted for City Manager's Office by_ Richard Zavafa (Acting} (6222} Ori inatin De artxnent Heade Bridgette Garrett {8518) Additional Information Contact: Afar Shuror (8592} 'w... , Lo~name: 03ROLLOVER Pare 5 c,f S