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HomeMy WebLinkAboutContract 60704CITY OF FORT WORTH, TEXAS CSC No. 60704 STANDARD AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the "CITY"), and Grace Hebert Curtis, LLC, authorized to do business in Texas, an independent contractor ("Consultant"), for a PROJECT generally described as: WRMC Sheep & Swine Barn Renovation. Project No. 104828. The Agreement documents shall include the following: 1. This Standard Agreement for Professional Services; 2. Attachment "A" — Scope of Services; Attachment "A", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Attachment "A" and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement shall control. Article I Scope of Services (1) Consultant hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with WRMC Sheep & Swine Barn Renovation. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article II Compensation Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "A". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However, the total fee paid by the City shall not exceed a total of $621,370.00 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly. The Consultant shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. City of Fort Worth, Texas Standard Agreement for Professional Services Revision Date: 11/22/2021 Project Name Page 1 of 9 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. Upon completion, the Architect may, at its option, utilize the Project to qualify for the Energy Efficient Commercial Building Federal Tax Deduction (179D) as permitted under IRS guidelines. If requested, the Owner shall acknowledge the Architect as the "Designer" of the Project by completing an allocation form (that Architect will provide) and shall allow the Architect's independent third -party evaluation firm (and its licensed inspector) reasonable access to perform a one-time, on -site inspection and certification of the Project's HVAC, interior lighting and/or building envelope systems. Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of 16 Months, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271.904, the Consultant shall indemnify, hold harmless, and defend the City against City of Fort Worth, Texas Standard Agreement for Professional Services Revision Date: 11/22/2021 Project Name Page 2 of 9 liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the Consultant or Consultant's agent, consultant under contract, or another entity over which the Consultant's exercises control. Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be delivered to the Architectural Services, Attention: Brian R. Glass, 401 West 13t" Street, Fort Worth, TX 76012, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non -renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium. City of Fort Worth, Texas Revision Date: 11/22/2021 Page 3 of 9 Standard Agreement for Professional Services Project Name e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultant's insurance. i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self -funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. j. In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City, Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns, to this Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article VIII Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days' written notice. Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter City of Fort Worth, Texas Revision Date: 11/22/2021 Page 4 of 9 Standard Agreement for Professional Services Project Name (2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article II of this Agreement. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub -consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub -consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub -consultant reasonable advance notice of intended audit. (3) Consultant and sub -consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. Article X Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Consultant acknowledges the MBE and SBE goals established for this Agreement and its accepted written commitment to City of Fort Worth, Texas Standard Agreement for Professional Services Revision Date: 11/22/2021 Project Name Page 5 of 9 MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws, ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIII Contract Construction The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. Article XIV Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. City of Fort Worth, Texas Standard Agreement for Professional Services Revision Date: 11/22/2021 Project Name Page 6 of 9 Article XV Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement. Article XVI Immigration Nationality Act City actively supports the Immigration & Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Vendor shall verify the identity and employment eligibility of all employees who perform work under this Agreement. Vendor shall complete the Employment Eligibility Verification Form (1-9), maintain photocopies of all supporting employment eligibility and identity documentation for all employees, and upon request, provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Vendor shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services. Vendor shall provide City with a certification letter that it has complied with the verification requirements required by this Agreement. Vendor shall indemnify City from any penalties or liabilities due to violations of this provision. City shall have the right to immediately terminate this Agreement for violations of this provision by Vendor. Article XVII No Bovcott of Israel If Architect has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Architect acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this Agreement, Architect certifies that Architect's signature provides written verification to City that Architect: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. Article XVIII Prohibition on Bovcottinq Enerqv Companies Vendor acknowledges that in accordance with Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2), the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more, which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies City of Fort Worth, Texas Standard Agreement for Professional Services Revision Date: 11/22/2021 Project Name Page 7 of 9 during the term of the contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2). To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. Article XIX Prohibition on Discrimination Aqainst Firearm and Ammunition Industries Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1), the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1). To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. Article XX Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand -delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth: Attn: Nikita N. Watts Sr. Capital Projects Officer 200 Texas Street, Suite T105 Fort Worth, Texas 76102 Consultant: Hahnfeld Hoffer Stanford, a GHC Studio Attn: David Stanford 200 Bailey Avenue, Suite 200 Fort Worth, Texas 76107 City of Fort Worth, Texas Revision Date: 11/22/2021 Page 8 of 9 Standard Agreement for Professional Services Project Name Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth Bwr���� By; Dana Burghdoff (Jan , 20241 d. CST) Name: Dana Burghdoff Title: Assistant City Manager Date: Jan 7, 2024 Approval Recommended: Name: Ricardo Salazar II Title: Interim Director, PMD Attest: poovovp�� ppF FORT a ° �, �e -0 oo 9 p Ovo °=d e, 00 *� � .:i��S2xs a°nIlTeza.54pb �1104464 By. Name: Jannette Goodall Title: City Secretary VENDOR: Grace Herbert Curtis Architects, LLC Mawr L-ft'thbeih By; Adam L.Fishbein (Dec 7, 202314:19 CST) Name: Adam L. Fishbein Title: Secretary/Treasurer Date: Dec 7, 2023 Contract Compliance Manager: By signing I acknowledge that I am th responsible for the monitoring and administration of this contract, includin ensuring all performance and reportin requirements. By: 4�4 Name: Nikita N. Watts Title: Sr. Capital Projects Officer Approved as to Form and Legality: By: Name: John B. Strong Title: Assistant City Attorney Contract Authorization: M&C: 23-1025 e person ti OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Standard Agreement for Professional Services Revision Date: 11/22/2021 Project Name Page 9 of 9 Attachment "A" 0 Haofferld Stanford architects / planners ! interiors July 19, 2023 Mr. Ronald Clements Registered Architect Property Management Department City of Fort Worth 401 West 13`h Street Fort Worth, Texas 76102 Re: Fee Proposal for Construction Administration Phase Services Sheep Barn/Swine Barn/Arena & Restroom Addition Will Rogers Memorial Center City of Fort Worth Fort Worth, Texas Dear Ronnie: Hahnfeld Hoffer Stanford is excited about the opportunity to provide Construction Administration Phase Services for the Sheep Barn/Swine Barn/Arena & Restroom Addition at Will Rogers Memorial Center, City of Fort Worth. In response to our conversations, you are requesting a Professional Services Proposal for the Construction Administration Phase only. Basic Services Basic Services fee for the Construction Administration Phase (Architectural, Structural, Mechanical, Electrical, Plumbing, Civil Engineering, Landscape and Irrigation, and Audio/Visual Systems) is $616,370.00. 1. Structural Engineer: Ponce-Fuess Engineering, LLC Construction Administration Services - $50,000.00. 2. Mechanical, Electrical and Plumbing Engineer: Solare Engineering Unlimited, Inc. Construction Administration Services - $29,500.00, 3. Dunaway Associates, LLC, for Civil Engineering/Landscaping and Irrigation Construction Administration Services $16,320.00. 4. BAi, Inc., for Audio/Visual Construction Administration Services - $7,050,00. The Scope of Services to include the following: CONSTRUCTION ADMINISTRATION 1. Hahnfeld Hoffer Stanford's responsibility to provide Basic Services for the Construction Administration Phase will commence with the award of the initial Contract for Construction and terminate at the earlier of the issuance to the Owner of the final Certificate for Payment or 60 days after the date of Substantial Completion of the Work. Hahnfeld Hoffer Stanford shall provide administration of the Contract for Construction as set forth below and in the edition of AIA Document A201, General Conditions of the Contract for Construction, as amended, unless otherwise provided in this Agreement. Modifications made to the General Conditions, when adopted as part of the Contract Documents, shall be enforceable under this Agreement only to the extent that they are consistent with this Agreement or approved in writing by the Architect. 2. Hahnfeld Hoffer Stanford shall be a representative of and shall advise and consult with the Owner during the administration of the Contract for Construction. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement unless otherwise modified by written amendment. 3. Hahnfeld Hoffer Stanford, as a representative of the Owner, shall visit the site at intervals appropriate to the stage of the Contractor's operations, to become generally familiar with and to keep the Owner informed about the progress and quality of the portion of the Work completed; to endeavor to guard the Owner against defects and deficiencies in the Work, and to determine in general if the Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, Hahnfeld Hoffer Stanford shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. Hahnfeld Hoffer Stanford shall neither have control over or charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor's rights and responsibilities under the Contract Documents. 4. Hahnfeld Hoffer Stanford shall report to the Owner known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor. However, Hahnfeld Hoffer Stanford shall not be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. Hahnfeld Hoffer Stanford shall be responsible for the Hahnfeld Hoffer Stanford's negligent acts or omissions, but shall not have control over or charge of and shall not be responsible for acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons or entities performing portions of the Work. 5. Except as otherwise provided in this Agreement or when direct communications have been specially authorized, the Owner shall endeavor to communicate with the Contractor through the Architect about matters arising out of or relating to the Contract Documents. Communications by and with the Architect's consultants shall be through the Architect. 6. Hahnfeld Hoffer Stanford shall attend Owner/Contractor bi-weekly meetings; review all shop drawings and product submitfals/samples; review BFI's and monthly Applications for Payment; create a punchlist at completion of construction and; prepare a Certificate of Substantial Completion. Additional Services The following services are not included in Basic Services and they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services. The services shall only be provided if authorized or confirmed in writing by the Owner. 1. If more extensive representation at the site than is described above is required, the Architect shall provide one or more Project Representatives to assist in carrying out such additional on -site responsibilities. 2. Through the presence at the site of such Project Representatives, the Architect shall endeavor to provide further protection for the Owner against defects and deficiencies in the Work, but the furnishing of such project representation shall not modify the rights, responsibilities, or obligations of the Architects as described elsewhere in this Agreement. 3. Preparing Drawings, Specifications and other documentation and supporting data, evaluating Contractor's proposals, and providing other services in connection with Change Orders and Construction Change Directives, other than those services normally required of Architect for a project of this size and complexity. 4. Providing services in connection with evaluating substitutions proposed by the Contractor and making significant subsequent revisions to Drawings, Specifications and other documentation resulting therefrom. 5. Providing consultation concerning replacement of Work damaged by fire or other cause during construction, and furnishing services required in connection with replacement of such Work. 6. Providing services made necessary by the default of the Contractor, by major defects or deficiencies in the Work of the Contractor, or by failure of performance of either the Owner or Contractor under the Contract for Construction. 7. Providing services in evaluating an extensive number of claims submitted by the Contractor or others in connection with the Work. 8. Providing services in connection with a public hearing, a dispute resolution proceeding or a legal proceeding except where the Architect is party hereto. (Representation required for Variances, Code or Fire Prevention Board of Appeals, etc., are included in Basic Services). 9. Providing coordination of construction performed by separate contractors or by the Owner's own forces and coordination of services required in connection with construction performed and equipment supplied by the Owner. 10. Preparing a set of reproducible record drawings showing significant changes in the Work made during construction based on marked -up prints, drawings and other data furnished by the Contractor to the Architect. 11. Providing services after issuance to the Owner of the final Certificate for Payment, or in the absence of a final Certificate for Payment, more than 60 days after the date of Substantial Completion of the Work. 12. Providing services of consultants for other than noted above. 13. Providing any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted architectural practice. Reimbursable Expenses Reimbursable Expenses are in addition to the Compensation for Basic and Additional Services and include expenditures made by the Architect and consultants in the interest of the Project for the expenses listed in the following subparagraphs: Expense of reproductions, postage and handling of Drawings, Specifications, shop drawings and product data, and other documents; Expense of photographic production techniques when used in connection with Additional Services. In no event shall Reimbursable Expenses exceed $5,000.00 without written authorization from Owner. The fees included in this proposal are based on our assessment of the Project needs and the corresponding scope of effort. If you have any questions or comments, please advise. Sincerely, HAHNFELD HOFFER STANFORD architects planners interiors Eric L. Hahnfeld, AIA Principal Enclosures: Ponce-Fuess Engineering, Inc. Proposal, dated July 18, 2023 Solare Engineering Unlimited, Inc. Proposal, dated January 25, 2022 Dunaway Associates, LLC Proposal, dated July 17, 2023 Bai, LLC Proposal, dated February 9, 2022 PONCE-FUESS FNGINFERING Proposal for Professional Engineering Services To: Eric Hahnfeld Hahnfeld Hoffer Stanford, Inc. 200 Bailey Ave Suite 200 Fort Worth, TX 76107 Date: July 18, 2023 Project: Will Rogers Memorial Center — Renovations to Sheep and Swine Barns Fort Worth, TX PROJECT DESCRIPTION Construction Administration Phase for Renovations at Sheep and Swine Barns and New Arena between the existing Sheep and Swine Barns. Renovations to the existing Sheep and Swine Barns at the Will Rogers Memorial Center: • New slab -an -grade, ramps, stairs, and CMU walls inside the barns. • New main entry door and canopy at the south end of the barns. • Enlarge existing east and west door openings at foyer at north end of the barns • New roof deck over the barns. • New support frames for metal panels, windows, and louvers at walls of the barns. • Demolition of existing mezzanine at the north end of the barns. New Arena between the existing Sheep and Swine Barns: • Demolition of the existing building between the sheep and swine barns. • New Arena and restroom buildings between the barns. • Includes site visits during design to observe existing conditions • Includes up to 9 site observation visits during Construction Administration • Does not include attendance at weekly on -site construction meetings BASIC SERVICES Structural Engineering services described as follows: Construction Administration • Attend a pre -construction conference, if requested. • Interpret or clarify documents during construction. • Assist with structural change order proposals and change orders. • Assist evaluation of change orders. • Review required structural submittals for conformance to contract documents. • Review and evaluate material tests and inspection reports. • Periodic conformance review during structural construction (Basic Services include up to 9 trips to site). 3333 Lee Parkway, Suite 475 1 Dallas, TX 75219 1 Tel 469,310.2850 1 TX HF-12125 I www.ponce-fuess.com Professional Engineering Services Proposal — Page 1 of 3 PONCE - FUESS ENGINEERING Services Excluded • Design of curtainwall systems. • Design of cold -formed metal framing. • Geotechnical engineering and inspection of related aspects of construction (e.g,, backfill, soil compaction, pier drilling, foundations). • Construction cost estimating. • Construction related services (e.g., earth retention systems, concrete shoring systems, temporary bracing of steel frames). • Inspection or supervision of construction. • Review of construction submittals other than those required by the contract for construction. • Services relating to permitting of work for construction. • Verification of existing conditions, materials and dimensions of existing structures. FEES FOR BASIC SERVICES Professional Fees for Basic Services are proposed as follows: Stipulated Sum Basis Construction Administration Phase $50,000 Fees will be invoiced monthly based on work completed. REIMBURSABLE EXPENSES Project expenses will be invoiced, at cost, in addition to Basic Fees as follows: Item Estimated Amount Printing & Copying (1) $0 Auto Expenses (@ IRS Standard Rate per Mile) $700 Courier/Expressage Charges $0 Total Estimated Reimbursable Expenses $700 Notes: 1) Any printing requested of PFE will be a reimbursable expense. QUALIFICATIONS • Proposal does not include printing for Owner, city, or contractor review, or for permitting or construction. • Attendance at local design meetings (requiring travel of up to 50 miles from Ponce-Fuess Engineering office) is included in Basic Services. • Out-of-town meetings: Attendance at out-of-town design meetings (greater than 50 miles from Ponce-Fuess Engineering office) is available as an Additional Service. • This proposal is based on the duties and responsibilities of both Engineer and Architect defined in the AIA standard contract Documents C401, and as expanded or modified under "Scope of Services". 3333 Lee Parkway, Suite 475 1 Dallas, TX 75219 1 Tel 469.310,2850 1 TX 4F-12125 I www.ponce-fuess.com Professional Engineering Services Proposal — Page 2 of 3 PONCE - FUESS ENGINEERING ADDITIONAL SERVICES Services required and authorized beyond the scope of Basic Services will be invoiced on the basis of personnel time and expenses. • Employees Table of employee rates available on request. • Expenses 1.00 times cost. CONTRACT FORM AIA Document C-401, or equivalent. In lieu of an executed contract, this proposal will serve as the interim agreement for professional services. DURATION This proposal is valid for a period of 6 months from the date that the proposal was made and signed below, Proposal made by: Lucas Ponce, PE President PONCE-FUESS ENGINEERING, LLC F-12125 - END OF PROPOSAL - Proposal accepted by: (Signature) (Printed Name) (Date) 3333 Lee Parkway, Suite 475 1 Dallas, TX 75219 1 Tel 469.310.2850 f TX #F-12125 I www.ponce-fuess.com Professional Engineering Services Proposal — Page 3 of 3 PONCE - EUESS ENGINEERING, Personnel Hourly Billing Rates — 2023 (Last updated 0710112023) POSITION HOURLY RATE President 1 Managing Principal..................................................................................................... $275.00 Engineering Team Leader............................................................................................................. $220.00 Senior Project Manager.............................................................................................. $170.00 to $210.00 Project Manager............................................................................. .................. ............................ $155.00 Senior Project Engineer................................................................................................................ $145.00 ProjectEngineer........................................................................................................................... $135.00 Senior Structural Designer........................................................................................................... $130.00 StructuralDesigner...................................................................................................................... $120.00 BIMProject Manager................................................................................................................... $140.00 BIM Project Coordinator............................................................................................................... $110.00 3333 Lee Parkway, Suite 475 ! Dallas, TX 75219 1 Tel 469.310 2860 1 TX #F-12125 I www.ponce-fuess.com Page 1 of 1 Y�l 11v.1t �L ENGINEERING UNLIMITED, INC. January2% 2022 Hahnfeld Hoffer5tanford 1425 811' Avenue, .Suite 200 Fort Worth, Texas 76104 Attn,: David Stanford Re: WRMC Sheep and Swine Barns Renovation Dear Mr. Stanford, S.olare Engineering Ultd., Inc. (Solace) is pleased to offer thefollowing proposal for the e provision of engineering services -for- the referenced proie.ct. SCOPE OF SERVICES: Solace will provide the mechanical, electrical, plumbing, and fire _protection design engineering services for .the addition and renovation to the Will Rogers Metiiorial Center's sheep and Swine Barns In Fort Worth, Texas, having an estimhted construction cost of $26,4n,000.00 Our .design responsibility will extend to a point five feet (5') outside the building lines with the exception of the design and circuitry of the regoired site lighting. This proposal Is based upon the.fojlowing project scope: 1) Construction Cost is estimated aroynd $26,421,0O0.(!Q 2) Construction. Administration to be -paid by the City ($29,500.00) Scope Includes design, layout and selection of new HVAC systems, power, lighting/lighting controls, sanita,ry waste and vent systems, natural gas, domestic hot and cold w4tersystems, plumbing fixture selection, and storm drainage systems. 13ASIC SERVICES MECHANICAL: iVlechanical load calculations and equipment sizes will he made based on the WRMC design stobda'rds. Mechanical ductwork draw(ngs, fully codrdlhateol with architectural telling grid, lighting, structural, and electrical panels will be provided; Pull mechanlcal system control diagrams will be provided and toordinatpd with owner for integration 1360 SUmrott Avenus, suilo 514 Fort worth, Texas 76IQ2 Tel 817.629,0000 r�ttw.sol rs o�t�:cbna Hahiifeld Hoffer Stanford January,25,.2022 Page 2 Into the building managemr nt system. Solare will show the connecting ductworlc and fans for the kitchen ekhaust hood that will be selected by the kitchen consultant; EL.ECTRlCAL: Tile. electrical system Will inclilde new service entrance and distribution to paneliioards. Panelboards will.serve lighting and.general power needs for the Building spaces., Power will be provided to a basic lighting system that will include dimmable (igifti:ng, All lighting will utilize the LED lighting. Site electrical deslgns will include pr:ovislons forite signage, site lighting on the exterior of the buildlhg, Interior aridexterior Ifghting fixtures will Ijeselected.and.la€doutorithe pinsfollowingI S,.iFGC,arilASiIRA J0.1. PLUMBING, The plumbing utilities corning to the buJ]ding (water; sever, ;and gas) will be reviewed and s1zed if necessary grid coordinated wifh the civil engineer and owner. The plumbing design will include the gang restrooms Janitorial spaces as well as hose bibbs around the barn. Plumbing Fixtures will be per the lNRMC's design 'uldelines arid the architect, All plumbing. power requirements will be coordinated with the electrical design. All systems designed by Solare will extend to a point W outside the building perimeter for continuation by the civil .eng€veer. RENOVATION, Tho renavat€on of the barbs will c4nsi_st of assessing the existing systems meet current code requireirwM$ and capacities rriatclt the ir?tended use of the space. Solare will provide the assessment and. design the mechanical, electrical, plumbing, and fire protectiori.design based on the Architecis design. The purposes of Solare`s site observations during the. design .phase are to revieW quantities, sixes of utilities/equipment and location of utillties/egitipment. Solare Will observe utll€ties/equipment tv the. extent posslble With '!he excitisi.vn of destrualve testing or investigations: If existing equ.ipMerit or utilities are to bi� re -used, Solare `takes no responsibility or liability for.fhe eari.dlttto of. s.u.bject ecluiprr� tt$ and/or utilities to be reutilized, PERFORMANCE ,SPWr ICATi0NS, The lira sprinlcler system design will be accomplished through performance specli`Icatons h:y Solare fora.desgn/�uifd effort ijy a licensed firi?.sprinl<ler contractor. 1800 Suminil Avenue, Sulte 51A Port Worth, Texas 76102 Tel ©VM9,6.800 .jVy�w.sglare t�tl .(.0 1 0 0 Hahnfeld Hoffer Stanford January 25, 202.2 Page 3 The f€re alarm system deslgn will be ogcomplishod through performance specifications_ by Solare for a design/build effort by a licensed'fire alarm contractor. BASIC: SERV€CPS: Basic Services will include the review of submittals and shop drawings for equipment and systems designed aid f or specified by Solare. Basic. Services will include up to Four (4.) onsite Weetings during dosign, four (4) site -observations during de�igr , avid up to four (4) site observations by Solare -luring construction, pesign phase or construction observation site visits beyond those specified 1h the basic scope of services are additional services, Thq basis of this proposal Will pursue the prescriptive buildiing envelopp� performance path as defined in tho energy code: Solare will complete the 14VAC and electrical portions of applicable energy.code reports: The Architect will perform building envelope portions of the report, Drawings will be prepared using Autodesk ReVit Building l6fotriation Modeling (RIM) software; Solare's Revit m.ddel detailing will be to the level detailed by AIA documents AIA E203-2013, AIA 62O1-2O13 aii.d -AIA G2O2-201ta, love.l of development (LOD) 20b and is developed for the sole use of Solare to prepare the project deliverable two- diriiensional drawings that will be submitted for permit and used for construction. Components anal devices shown In the model are located for Solare's use only arid will not be relocated for use bythers. component-nddeviesn Solare's ApAt model W0i be offset for two-d€mensional drawing clarity and Will not'be .coordinated or relocated for model clash/conflict resolution, The Revit mode[ prep.16red by Solare Eng[neering U.Itd. Inc. shall not. be shared, sent`to, transmitted to or in :any'rheans :assessable to any contract'orwithout the wril:teti permission of Solare, ADDITIONAL SERVICES (IF REQUESTED) Sae "Attochmept C" for additional design :se,rvlces not iheladed in the hasic scope of sei•trlces. HAHI11FELD-WFFER 5TANFDitb WILL: Provlde. � copy of the client's -4gree.ment with the owner, known as the Prime -Agreprnent (Froiii which compensation arnoynts maybe deleted) 'if Solare's obligations and liab. lties are affected by the Prime Agreement. 1300 Sumflit Avenue, 50€te 614 Fort Worth, texas Z6402 16817.bM%6800 �vv�ttasglflre enJ,cor�t t` ` I-lahnfeld E Eoffer Stanford January 25, 2022 Page 4 Provide building and site base plan In AutoCAD Release 2020 or Autodesk Revit Building Information Modeling (BIM) software for use by Solace in preparation of engineering drawings. Perform or provide all required printing of plans and specifications for design coordination, submittal for code review, and bid packages. Provide POP files of all design team check sets, coordination, and milestone Issues. Advise solare of the applicable building and design standards/design criteria. This Includes but is not limited to special occupancy classifications, building type acid other special code related consideratlons. Provide a design schedule for the project .and advise Solare of any revisions to the schedule which may occur.. COMPENSATION FOR ENGINEERING SERVICES: Solare Engineering Ultd., Inc. will be paid for Basic Services the stipulated sum of $295,000.00, plus reimbursable expenses times 1.1. Compensation for other Additional Servlces will. be on the basis of direct salary cost times 2.5 plus reimbursable expenses times 1A. Please see Attachment B Houriv Billing Ranges for currenttotal billing ranges for Solare personnel. The Basic Services fee payment schedule will be based upon a monthly estimate of completion of the work, not to exceed the following amounts at the specified phases of 'the project; PHASE. AMT. DUE BASIC SERVICES ACCUMULATED FEE TOTAL CbMpletioh of schematic besign $ 59;0o0.00 Completion of Design Development $.59,000.00 $,�.06,2o0.bo Completion of Construction Documents $132,750,0Q $ 252,225.00 Completion of.1331d & Negotiations I $14,750.00. $ 268,500,00 1300 Surrnnit Avenue, Suite 514 For! Warth, Texas 76102 1'e1 Al1.620,6800 VNImsotaro;:ont Me] Hahhfeld Hoffer stpnford January 25, 2022 Page 5 Completion of.Const"ruction Administration $29,500.00 I $295,O.Q0,[]0 Additional Services fees will be billed monthly based on the percentage of completion of the Additional Service, TERMS AND CONDITIONS: Work ynder this proposal will be performed In accordance with Attachment Alarms acid Conditions for Professional Services, dated January 25, 2022. 1FQRM OF CONTRACT: if this proposal meets with your approval, please sign where indicated and ireturn An executed copy for our files. We deeply appreclate this opportunity tp be of service and look forward to working with you on this project, sincerely, SOLARE ENGINEERING TO L., Thompson, president Date., 1/25/2022 Accepted: HaNifeld 14011'er Stanford David Stanford, AIA, NCARi3 Date; 1300Sunimit Avenue, 'Sulte 614 Fort Worth, Texas 76102 Te1817.52U.BQ00 snne,inhtro u�i0:catr ® � Attachment A TFIRMS AND CONDITIONS FOR I -PROFESSIONAL sERvicrs DE�fINITION5: The term CLII=NT as used herein refers to Nahnfeld Hoffer Stanford. The term ENGINEER refers to Solare Engirietring Ufiftlted, Inc., its employees and agents and its subcontractors. The AGREEMENT cohsists of these Standard Terms and Conditions, the proposal letter by ENG.iNEJER, the AIA Standard Form -of Agreemeht between Architect and 1;ngineer, Purchase Order, or other legal form of -authorization by CLI%T. WORK is defined as. professional services performer) by ENGNEER under the terms of the AGREEWNT. $COPY REVISIONS: Changes in the scope of the WORK initiated by CLIENT that result in a change iii the time or cost to the ENGINEER to provide services undee the AGREEMENT shalf result in -a mutually acceptable modification to the. tIm6 and compensation levels in the AGREEMENT, Such changes.shall be made in writing as -an AmendrAent to theAGREEMLNT. INSURANCE: ENGINEER shall provide to CLIENT certificates of insurance if requested Which shall show proof of the following levels of minimum coVergge: Comme.r(:ial 0eneral Llability General Aggregate �i'000,000 AutomoWlle Liability CSL ��.,000,00a Professional l,abillty Aohual Aggregate $1,000,000 OWNIiR814iP OF DOCUMEl1IT'S: All drawings, specifications, reports, and other project info rm4't'pn cieveloped in the execution of the WORK shall become -the property of the CLIENT upon payment -of I NGINFER'S fees. ENGINEER may retain copies for record purposes. CLIENT agrees to indemnify ENGINEER from all expenses, losses,, and damages caused by thb use of the documents for other projects Without.the concurrence of ENGINEER. INFORMATION i' B CL..tENT: ENGINEER shall not be l al ie far defects in'the WORK attrilfutahle to E=NG"INVER'5 rellehceAJP0h, or use at; 401e., dasi ata, plaris,, specificatlnrts, "ferias And Conditions For P? Qfes3ional Services ge � or o er Information furnished by CLIENT.and CLIENT agrees -to Indemnify and hold harmless the E ]NEER from any and all claims and judgments, acid all losses, costs :and expenses arisine-t refrom. CONSEQUE_ . 1AL [DAMAGES; ENGINEER nor its subcontractors shall riot be liable in. contract, tort, strict liabi ty, wa.rranty; or otherwise for -any special; indirect, iriciderital or consequential damages, sgeh a loss of prodgct, ions of use of the equipment nl' system; loss of anticipated profits. or revenue, r cost of Increased expense of operation. GENERAL RLORtSEN ION DURING CONSTRUCTION, If required by the AGREEMENT, ENGINEER will 'Furnish neral Representation During Construction according to the scope dQfinad For these services. E11GiNEER will visit the job site with the frequency and number of trips definer) in tha ACRE ENT to observe the .pl'ogress and the -quality of work.. The ENGINEER sh�ail hOt.haVe con of or charge of, and shall not be. rosponsJbl.e far, constrisictlan means; methods, techniciues, s uences.or procedures; for safety precautions and programs in connection with the WORK, for. cts: or omissions of the Contractor; Subcontractors, or any other persons performing any of th . ► ORK,. or for the failure of -any of them to � carry out the WORK In accordance with the CONTR T DOCUMENTS: BETTERMENT: if, due to Ware's error; any regUired I\'th onent of the project is omitted from the Construction ,Documents, Solare shsponsible for paylog the cast to add such item or com-ponerit to theextentem or component would have been 6il�erUvlse necessary to the project or ras valise or betterment to tlii? project. Solare's liability will be limited to the cng the necessary engineering to acid the item or component. DISPUTE RESOLUTION; In the even):• that issues arise -that cannot be resolved y -discussion between the two, parties or through non -binding mediation, the.sole reriie. shall 4V adjudication thnotigh courts of law..Arbitratlon will riot be utilized. Cltl 11FICATE.0F MERIT, The CLIENT shall make no claim for professional ne011gen(e, eii:.h\numbei or by way of a crass complIntgalnsi the ENGINEER. uYrless the :CI.iENT liar firsthe ENGIiVER with a written certification executed, by an indepepoent consulty practicing. in the same discipline as the ENGINEER and licensed in the. statthe project Is located. This certification -shall; a) contain the. name and licensf the certifier; b) specify the acts -or omissions that-th-e certifier contends.are no- me with the standard of care fora :consultant performlllg professional 'services u ' er similar circumstaves; and c) state in detail tKi basis for the certifior's opinlon that s - h acts -or omissions do no.t conform W the stars-da.rd of -care., This certificate shall he-:pi`oVIde to tho s And Conditions ror ProfesslohaI Services Page ENGINEER n less than thirty (�o) calendar days prior to the presentation of any clairn or the Institution X any arbitration, mediation or jud[cial proceeding. This Certificate of Merit clause will t e precedence over any existing state law in force at the tirno of the claim. ATTORNEYS" FEES; in the event of any litigation sing from or'elated to this Agreement or the servfcs prgvlded «nder this Agreement, th revailing parlay shall be entitled to recover from the non-prevalling party all reasonabie cos ncurred, in staff time, court costs, attorneys' fees and all other related expenses in s h litigation. In the event of a non -adjudicate setflernent.of litigation between the parties o resolutibn of disputo by mediation, the term "prevailing party" shall be determined by that sac process. REIMBURSABLE EXPENSES: R61fiibursabie expenses TraVel outside of Tarrant or Dallas counties, Hotel, 'motel, airfare, meats, and transportation costs hen outside Tarrant: or Dallas counties, Attachtnent a SOLARE ENGII EFRING UNL[mirfD, Wc. Flourly biliiq ranges EMPLOYF.E CLASSIFICATION P.Hnej.pal Mechanical Cnglneer Efectrical Englneer We Protection Engineer Mechanical DeMpor Electricai Designer Plumbingpesigri& CApb Technician Word Processor RATF RAN..GC IMULTIPLIER JBILLING R- - [Lpw IHIGfa I kow, �I6I3 $40.05 $75,00 215 $100r13 $187.50 $22.66 $0.00 2.5 $55.00 $107,50 $22,00 $43.00 2.5 $55.00 $107.56 $38.00 $4.5.00 2,5 $95.00 $112.5fl $20,00 $31.00 2.5 $50.bb $77,50 $19,00 $34.09 2.5 $45.00 $85.60 $17.00 $25.00 2.5 $42.50 $52,50 $15.00 $20.00 2.5 $37.50 $50.00 $33,G5 $16.00 IS $84:13 $40,00 Attachment C ADDITIONAL SERVICES (IF REQUESTED) L Design for an Emergency Responder Distributed Antenna/Repeater system (dAS) In accordance with the International Fire Code -and NFPA 72. The system is provided for the purposes of amplifying Emergency Responder radio signals. to achieve m1nimum signal strength In all areas of the building. 'rhe egUipment will include repeaters, transmitters, receivers, .signal boosters, cabling, fiber distributed antenna system and other corhponents required for proper operation. 2. Energy and/ar .economic analysis of alteriiative eclUlprrient or systerris other than the work required to complete the. mechanical.and electrical portions of applicable energy code reports'. 3. If an eriergy model is required to comply with the perforrriance-based energy corripliance path in accordpce with ft International Energy Code. Scope includes energy model comparing baseline building vs proposed building energy cost in .accordance with international Energy Conservation Code or other codes having jurisdiction This includes submission of engineer€rig report to AHJ and assistance responding to AHJ comments.. 4. Modificatlons to existing utilities not Included in th.e basic scope of servlce or outside the area. of work. 5. Rovisions to previously approved plans and/or specifications. This Includes any changes or incorporation of WE" items requested by the client or their representatives after sealed contract documents are lssued. 6. if construction costs for the bu.ildJrag design exceeds owner's available funds and reties€gn. is required by Ware, then the cost for this redesign would be considered additional services. 7. Development of a set of record drawings based on the contractor's mark ups, fL Leadership in Energy and Ctivieonm.ental Design (TEED) modeling or design incorporatirig any.LEED certification goals. 9. DOslgn aril/or construction phase comrriissionfng services for MEP .Fl? systems, 10, Site Visit's boyoiid. tweiVe.(Z) man -visits In the basic services ($4QQ per man -visit). DUNAWAY To: Mr. David Stanford, AIA Principal Hahnfeld Hoffer Stanford 200 Bailey Avenue Suite 200 Fort Worth, TX 76107 dstonford@hohnfeld.com Dunaway No. P001030.017 July 17, 2023 Reference: Proposal for Professional Services From: WRMC Sheep and Swine Administration in Fort Worth, Texas Jeffrey S. Taylor, PE Regional Manager David: Principal Dunaway Associates, LLC (Dunaway) is pleased to submit this proposal for professional civil engineering and landscape architecture services on Dunaway Location the above -referenced Project. We believe the following scope of 550 Bailey Avenue services will meet the needs of Hahnfeld Hoffer Stanford (Client) for this Suite 400 Project. Fort Worth, TX 76107 Executive Fee Summary 1. Civil & Landscape - Construction Administration .... $16,320 Lump Sum Total: Lump Sum Services $16,320.00 FEE Dunaway proposes to provide the scope of work described below for a fee as shown above. All administrative and application fees required by review authorities will be paid by the Client and are not included in Dunaway's proposed fee. Please find attached to this proposal our Standard Terms & Conditions for professional services, which is also part of this proposal. dunaway.com D[JNAWAY Proposal for Professional Services WRMC Sheep and Swine Administration in Fort Worth, Texas Page 2 DETAILED SCOPE OF WORK Civil & Landscaoe - Construction Administration -- Dunaway will provide construction administration services as necessary. a. Review and respond on the Client's behalf for shop drawing submittals related to elements of the design for which Dunaway is responsible. b. Review and respond to written Requests for Information from the Client's contractor regarding elements of the design for which Dunaway is responsible. C. Make occasional site visits during construction for a cursory review of the progress of construction. Please note that Dunaway does not provide construction inspection services. We recommend that the Client retain a geotechnical engineer to provide inspection of private site improvements. d. Make special visits to the site if requested by the Client. The proposed fee budgets up to 6 man-hours a month for these meetings. Additional meetings beyond this will be billed as needed on an hourly basis. If the Client would like the budgeted number of meetings per month to be increased or decreased, this proposal can be revised accordingly. Only those services specifically mentioned in the Scope of Work section are offered as part of this proposal. ADDITIONAL SERVICES (not included in moposall The following is a list of some, but not necessarily all, of the services that can be useful or required for a Project of this type. The listed services have not been included in this proposal. Dunaway can provide or sub -consult many of these services if desired by the Client. If the Client determines any of these services is desired, Dunaway can either amend this proposal to incorporate the desired service or services or recommend other actions to cover the needs as expressed. l . Design of franchise utilities (gas, electric, telephone and cable TV) will be conducted by the franchise utility companies. Usually, each franchise utility company will provide its own design. If desired, Dunaway will show the conduit for each of these on our drawings provided that the size, number, and material for each conduit is provided to Dunaway by the utility company. 2. Construction Staking - This service can be provided, if requested, and will be authorized under a separate proposal or included in this one at the Client's option. 3. Surveying services such as boundary surveys and as -built surveys and easements by separate instrument are not included unless specifically mentioned in the scope of work. 4. Design of off -site public utility extensions is not included unless specifically listed in the proposed scope of work. dunaway.com DUNAVVAY Proposal for Professional Services WRMC Sheep and Swine Administration in Fort Worth, Texas Page 3 S. Design of off -site paving improvements is not included unless specifically listed in the proposed scope of work. 6. Soil Investigation/Laboratory Testing - Dunaway recommends that the Client retain an independent laboratory for use in any testing required during the design phase, i.e., for density approval in the street rights -of -way, and for any site excavation and embankment that might be required for this Project. Construction inspection services are not included. Dunaway does not provide construction inspection services. Normally, we recommend that the Client retain a geotechnical engineering consultant to provide construction inspection services for private improvements. If this proposal meets with your approval, please sign below and return one copy to our office as our notice to proceed. We appreciate the opportunity to assist you with this Project and look forward to its success. Respectfully submitted, DUNAWAY ASSOCIATES, LLC, Aareed & Accepted a Texas limited liability company HAHNFELD HOFFER STANFORD � �y By: J . Taylor,' PE nal Manager Principal Name: Title: Date: Attachment: Standard Terms & Conditions JST/Eau G:\Produclion500\001000\000I030\Proposal\017-Sheep and Swine Admin\P001030.017- WRMC Sheep and Swine Admbislraflan Proposal-2013-0717.docx dunaway,com DUNAWAy STANDARD TERMS & CONDITIONS Page 1 of 2 These Standard Terms & Conditions are attached to and fully incorporated Into the Base Contract. The Base Contract, together with these Standard Terms and Conditions, is sometimes called this "Agreement" herein. I. Basis of Compensation, Professional Services shall be billed monthly and based upon either a percent complete for lump sum tasks or Dunaway Associates, LLC's Standard Hourly Bill Rate Schedule, This Schedule is updated annually in January. 2023 STANDARD HOURLY BILL RATE SCHEDULE STAFF TYPE HOURLY BILL RATE Adminisirative..........................................$90.00- $160.00 Information Systems ................................ $1 10.00 - $121.00 Marketing/Business Development........ $95.00 - $275.00 Financial ................................................... $128.00 - $286.00 Civil Technician ........................................ $1 16.00 - $127.00 Civil Designer............................................$65.00- $152.00 Graduate Engineer ................................. $138.00 - $158.0D Project Engineer .......................... ............ $154.00- $211.00 Managing Engineer................................$175.00- $193.00 Technical Engineer .................................. $226.00 - $303.00 Project Surveyor ....................................... $150.00 - $180.00 Survey Party Chief .............. ....... -- .......... $138.00- $175.00 Survey Technician ................................... $95.00 - $141.00 Survey Field Assistant ........ ...... --- ......... $73.00 - $91.00 GIS............................................................. $105.00 - $171.00 Planner ...................................................... $115.00 - $243.00 Planning Analyst ...... ............................. :..$116.00- $142.00 Landscape Designer...............................$118.00- $145.00 Landscape Architect .............................. $121.00 - $250,00 Environmental Scientist ........................... $1 16.00 - $154.00 Intern......................................................... $75.00 - $83.00 Construction Inspectors .......................... $129.00 - $150.00 Discipline Lead.. ................ .............. .... - $154.00 - $270.00 Engagement Manager .......................... $238.00 - $350.00 Line of Rusiness Manager/Executive .... $227.00 - $330.00 Regional Manager/Execufive ............... $280.00 - $308.00 Managing Partner ................................... $390.00 - $429.00 Choirmon/President................................ $475.00 - $550.00 Limitation of Liability. To the fullest extent permitted by law, and notwithstanding any other provision of this Agreement, the total liability in the aggregate of unaway Associales, LLC and Dunaway Associates, L s officers, directors, partners, employees, agents an Dunaway Associates, LLC's subconsultants, and any o hem, to Client and anyone claiming by, through or undo Bent, for any and all claims, losses, casts, or damages atsoever arising out of, resulting from, or in any woy 'el d to the Project or this Agreement from any cause or uses, including but not limited to the negligence, prole Iona] errors oromisstons, strict liability or breach of contra or warranty express or implied of Dunaway Associates, C or Dunaway Associates, LLC's officers, directors, pa rs, employees, agents or Dunaway Associates, LLC Subconsultants or any of them, shall not exceed the fat compensation received by Dunaway Associates, LLC un r this Agreement. III, No Consequentlal Damages. Notwith anding any other provision of this Agreement, neither pa shall be liable to the other for any consequential do es incurred due to the fault of the other party, regar ss of fhe nature of this fault or whether it was commift\1oss Client or Dunaway Associates, LLC, their e agents, or subconsultants. Consequential include, but are not limited to, loss of use a profit. IV. No Duties to Third Parties. The services to be performed by Dunaway Associates, LLC under this Agreement are intended solely for the benefit of the Client, Nothing contained herein shall confer any rights upon or create any duties on the part of Dunaway Associates, LLC toward any person or persons not a party to this Agreement including, but not limited to any contractor, subcontractor, supplier, or the agents, officers, employees, insurers, or sureties of any of them. V. Valms Limited to Insurance Coverage. The Client and unaway Associates, LLC waive all rights for damages, e ch against the other and against the contractors, su consultants, agents, and employees of the other, but onl to the extent covered by property insurance during or ter construction, except such rights as they may have a the proceeds of such insurance. The Client and Duna ay Associates, LLC each shall require similar waive from their contractors, subconsultants, and agents. VI. General ntracior Duties and Responsibilities. Neither the profes nal activities of Dunaway Associates, LLC, nor the pre nice of Dunaway Associates, LLC or his or her employ s and subconsultants at a construction site, shall retie e the General Contractor and any other entity of thei obligations, duties and responsibilities including, but of limited to, construction moons, methods, seq nce, techniques or procedures necessary for performing, superintending or coordinating all p ions of the Work of construction in accordance with e contract documents and any health or safety pre utions required by any regulatory agencies. Dunaway ssociates, LLC and his or her personnel have no out ority to exercise any control over any construction con ctor or other entity or their employees in connectia with their work or any health or safety precautions. The lient agrees that the General Contractor is solely respo sible for jobsite safety, and warrants that this intent sh II be made evident in the Client's agreement with th General Contractor. The Client also agrees that the C nt, Dunaway Associates, LLC and Dunaway Associales, C's Subconsultants shall be indemnified and shall be de additional insureds under the General Contra or's general liability insurance policy. VIL Cancellation. it Is understood that is Agreement may be canceled at any time by the ent and payment shall be due based on the method f computation in Section I only on Work performed or penses incurred to date of cancellation, Vill, Payments and Interest. Client recogniz that prompt payment of Dunaway Associates, LLC's voices is an essential aspect of the overall considerati Dunaway Associates, LLC requires for providing servi to Client. Client agrees to pay all charges not in dispu within 30 days of date of invoice. All accounts post du 60 days from date of invoice shall pay interest at the ra of 18% 11.5'7. per month), or maximum allowable y law, whichever is lower, of the past due amount per onth. IX. Cessation of Services. If Client, for any reason, f s to pay the undisputed portion of Dunaway Associ es, LLC's invoices within 30 days of invoice data, auna y dunaway.com DUNAwAy Associates, LLC has the right to cease work on the project and Client shall waive any claim against Dunaway Associates, LLC for cessation of services, and hali defend and Indemnify Dunaway Associates, LLC f m and against any claims for injury or loss stemming Dunaway Associates, LLC's cessation of service. fr�Clien shall also pay Dunaway Associates, LLC the cost associ ed with premature project demobilization. in the even the project is remobilized, Client shall also pay the cost f remobiiization, and shall renegotiate appropriate ontract terms and conditions, such as those associa d with budget, schedule or scope of service. X. Legal Action. Sub ct in all respects to the other provisions of this Agre ent, in the event legal action is necessary to enforce he payment terrns of this Agreement the prevoilin arty in any such action shall be entitled to collect any j IN gment or settlement sums due, plus reasonable attarn 's fees, court costs and other reasonable expenses inc ed by the prevailing party in connection wish such colfkction action. XI. Dispute Resolution and Termination. In e event any bill, or portion thereof, is disputed by Client, lent shall notify Dunaway Associates, LLC within 10 days o eceipt of the bill in question, and Client and Dunaway As ciates, LLC w shall work together to resolve the matter it 60 days of its being called to Dunaway Associat LLC's attention. If resolution of the matter is not aftatne ithin 60 days, either party may ferminote this Agreeme t in accordance with conditions indicated in e termination of agreement clause specified in Section VI XII. Mediation. In an effort to resolve any conflicts that arise during the design and construction of the Project or following the completion of the Project, the Client and Dunaway Associates, LLC agree that all disputes between them arising out of or relating to this Agreement or the Project shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. The Client and Dunaway Associates, LLC further agree to include a similar mediation provision in all agreements with independent contractors and subconsultants retained for the Project and to require all independent contractors and subconsultants also to include a similar mediation provision in all agreements with their subcontractors, subconsultants, suppliers and fabricators, thereby providing for mediation as the primary method for dispute resolution between the parties to all those agreements. XIII. Surveying Regulations. Land Surveying in the State of Texas is regulated by the Texas Board of Professional Engineers and Land Surveyors, 1917 S. Interstate 35, Austin, Texas 78741, telephone number (512) 440-7723. Dunaway Associates, LLC Survey Firm Registration #10098100 Dunaway I UDG Survey Firm Registration # 100659 XIV. Reimbursable Expenses. Other charges which may apply to the Client's project include: A. Expenses include; mileage, parking, tolls, internal printing, aerials, postage, FedEx/Courier, courthouse records, tax certificates, on the job meals, invoicing time, field supplies, and other local travel expenses. STANDARD TERMS 8, CONDITIONS Page 2 of 2 B. All direct non -labor expenses, including fees paid on behalf of Client, bid advertising, airtare, lodging, and rental cars are charged at actual cost. C. For services not offered as a part of Dunaway Associates, LLC's normal services, the Client may, of his option, contract directly with the third party for such services or through Dunaway Associates, LLC If such contracts are made through Dunaway Associates, LLC, a service charge of 107. will be added to the net amount of such contracts. Dunaway reserves the right to amend this fee policy at any given time. XV. Certifications, Guarantees and Warranties, Dunaway Associates, LLC shall not be required to execute any document that would result in its certifying, guaranteeing or warranting the existence of conditions whose existence Dunaway Associates, LLC cannot ascertain. XVf. Assignment. Neither party to this Agreement shall transfer, sublet or assign any rights or duties under or interest in this Agreement, including but not limited to monies that are due or monies that may be due, without the prior written consent of the other party. Subcontracting to subconsultants, normally contemplated by the Consultant as a generally accepted business practice, shall not be considered an assignment for purposes of this Agreement. XVII. Miscellaneous. A. intellectual Property. The drawings, specifications and any other work products (Including but not limited to software programs and electronic media of any description) prepared by Dunaway Associates, LLC for this project shall remain the property of Dunaway Associates, LLC and Dunaway Associates, LLC shall retain all common law, statutory and other reserved rights, including the copyright, where applicable. B. Entire Aareement. This Agreement is the entire greement between the parties with respect to the s ject matter of this Agreement and shall he bin 'ng upon and inure to the benefit of the parties here and their respective legal representatives, heirs, s cessors and assigns. C. Counter rts, This Agreement shall be executed with one o more separate counterparts, each of which, wh so executed, shall, together, constitute an a one in the some instrument. D. Govemina Law d Venue. This Agreement shall be governed by, nd construed in accordance with the substantive ws of the State of Texas and the parties hereto ag a and consent that venue for all purposes shall be i Tarrant County, Texas. E. Pronosal Expiration. Th terms stated in the proposal are valid only if ex uted by both parties within 90 days from the date o the proposal. F. Free Publicity. Dunaway Asso fes, LLC has the right to photoaranh the above na ed project and to use the photos in the pro Lion of the professional practice of Dunaway As ciates, LLC through advertising, public relations, b chures or other marketing materials. Should ditional photos be needed in the future, the Client grees to provide reasondble access to the project. dunaway.com rs` IN Saxe IM LLC CONS OLTAWTS ''IN A Cnus'tICs, 4245 NORTH CERTRAI EaPMAWAY, SUITE 600 February 9, 2022 David Stanford Hahnfeld Hoffer Stanford 200 Bally Avenue, Suite 200 Fort Worth, Texas 76107 S okiNI) R EINr0RCI_t4ENT, &' A uD10V15UAL S VST[MS DALLAs. TEKA5 75206 voice: 214.519,4580 www.ilaiauslin.com Re: Will Rogers Mamoriat Center--.Shoep and Swine Barn Renovation AV Consulting and Design Services Dear David: We are plp.ased to present our proposal for AV aonsulting and design services for the Sheep and ,Swine Barn renovation at WkMC. Based on our understanding of the project, the proposed Scope of Services is presented for your'review and approval, SUMMARY: 1 uilding Program includes the following; 1 a Steep Barn Swine pafn Arena s Lok�k�yJRAstI'oairls EXtbrIAr Arias IrnMediately outside of Darns Scope of Services: I, Acoustical Design of the Aierta 2. Sound RelnfoN6m6M Systmns 3. DistrlbutpO Video over IP System 4. bigital Display f8doreboards for Arena G. Empfy Coriciuit.and Power Advisory for all AV Systems In Scope SCOPE -OF 'SERVICES: Schematic Des[ an Phase, 1, Prepare conceptual acoustical drawing markups .for acoustical treatment in the Arena: WR MC — Sheep and SWine Bain Renovation - Proposal >"'. February 9, 2022 Page.2 2._ pailicipatQinmee(iiigbVvlthplfparlicipatitsiiithe'p.rojoctinorde),ioes.tabliShONV$ystems program and budget, 3, submit an AV Program Narrative and Cost Entimate. 4. Work with design -team to reconcile AV program With available budget, 6. SAW( a revised AV Program Narrative acid Cost. Estimate; if necessary, S. Attend design and owner's meetings, as required, Dcislan Develoi3ment phase: 1. Assist in furfhor development of acoustically critical spaces. Provide continuing input on acoustical finishes in the Arena. 2. Provide outline specifications for acoustical or6dUcts recommended in the building, br.useand implehientdtibh into the roonstfuctlon dobt.03ents by theArchitec"t. 3. W6vide initial Wudtural, electrical, acid heat loads for AV systems f6l* use. by (hp des.1gh team, 4. PI'oVide reylsod cost esffrnqtos for AV Systems, 6, Prepnee outline specifications and prdlanary drawings for AV Systems, S. Assist In -,development of control roams and other support spaces for the AV systems. 7. Meet with the owner's Technology Department to ensure AV -Systems are being designed to meet OWne.r'o technology "standards, If necessary. 8. Attend de8lgh and owner's meetings, as. roqpired. Construction Documents: I. Assist in imple ' rriehtation of acoustical I recommendations Into the Architect's construction documents. 2. Provide specifications related to reoornnnOnOed.acuusticEil products f6 ImpleMphtation NO the find I.cobstrudU66 dopurnOrrts by the Architect. 3, Rovlew.(he design team's in -progress Construction DoWmant drawings; Provide review 4joMM.6rit-9 orf (h'e architectural a.hd 13itilding system C.6friP006.nts:related -to -qcbP$tJc.S.: 4. [discuss and coordinatp what I f anyi poi lion .of the AV. Systems will be part -cif the FF&E package. 5. Provide updated structural, electrical, and heat loads for AV systems for use by the desfan team. 6. Provide final cost estimates for t r he AV 6ystems, Adjust AV 8 ste's desl�n to fileQt agreed upon Systems budget within the Construction MEMa0er'& cost e6llmatb. 7. Meet'wjth the Owner to review ln-prqRr6ss AV sVstemsaoAstrdctloh doWMents' if necessary, WRMC — Sheep and Swine Barn Renovation - Proposal February 9, 2022 Page 3 9nne IJ35 -, LLS: S. Prepare complete and biddable AV Systems drawings and specifications to include power and Itifrestructure reference drawings, device plans, schematic one -lines, equipmont raoic elevations, AV plate details, and any other drawing or detail deemed necessary for bidding purposes. Submit progress sets at agreed upon milestones, as directed by the Architect. 9, review and coordinate the AV Systems design with the in -progress Archteotural and Electrical drawings. 10, Attend design and owner's meetings, as required. Bits Phase; 1. Assist the Owner in identifying' potential AV Systems contractors who are qualified to complete the level of work detailed in the AV System drawings and speoiflcations: 2. Prepare addenda of the AV System drawings and specifications, as required, 3. Assist to answering any RFIs during the Bid Phase related to the AV Systems. 4. Provide feedback to the Owner, as required,'on the bid proposals submitted by the qualified AV Systems contractors. 5. Attend the Pre -Bid meeting, if required. ConstruWon Administration Phase [Paid bv_ CIty-of Fort Worthl; 1. Provide assistance to the Architect and CM, as required, to resolvo construction site questions and coordination issues. * Provide roview.of shop drawings and submittals associated with the AV°system design. * Answer• airy RFIs related td,the AV Systei-ns. 4. -Vislt the,alte at agrood upon times to review work In progress related to the AV Systems, Propat°e site observatlons memos at the conclusion of each visit. Protect Closeout Rhase IPald bV City of Fort W6fthl:, 1. Upon AV Sy$tofn installation completion, visit the building to perforM AV•Systern Commissioning services, This.,includes audio System setup and tuning; video system testing 8nd setup; and a 'walk-through and initial training session with the end users. 2, preparo AV Systems punch -lists for correction by the AV Systems conlractor, 3. Upon AV Systems punch -list completion by the contractor, revisit building to vetify all items have been corrected. WRMC — Sheep and Swine Barn Renovation - Proposal (-4 A ". February 9, 2022 Page 4 PRoPosCtl fFFEES' Far the services listed above, the following fee schedule Is proposed: AV Systems -- ProgramlConcept Phase 5% $2,350 AV Systems — Schematic Design T 5% $7,050 AV Systems-- Design Developirient 3g%° $1.4,100 AV Systems — Construction Documents 30% $14,100 AV Systems Bidding 010 $2,650 AV Systems —'CA and Project Closeout {Paid by COf M 1.5°/a $7,050 AV Systems -1=ee Total: 100% $47,006 The following are Items and exclusions related to this propoM: We will Invoice at agreed upon Intervals, but no less than at the end of each phase listed above. * In addition to our fees above, BAI will Invoice for all reimbursable expenses Incurred In connection with the project, including mileage. All expenses will be involce at cost. e Additional Services, if requested, will be compensated on an hourly balls at the following rates: Principal Consultant: $200 Technical Systems posignbr: $150 Staff Acoustician: $150 'technical Systems Staff: $125 Drafting: $00 The proposed fees are based on a design and :construction schedule of not more than 24 months. if the schedule falls behind by more thah 6 months, our feees will he subject to re-negotlation. ° The proposal assumes that the Arphite. ct and Englneering Coh8uitants will be respons[ble for the arphifecturnl coordination, electrical, meehWgal, and structural engineering on the project: It is understood that .the consultants at BAI are not licensed architects or engineers. ® insurance: o BAi carries customary general liability, workmen's compensation, and other similar Insurance. o BAI maintains a Professional Liability pollcy in the amount of $2M per occun`ence and ; 41VI aggregate. Cert4ficat4s of Insurance aro available if requested. 0 WRMC Shoap and Swine Barn Renovation Proposal rebruary 8, 2022 CIBAP Pago G sk"f715 We apprcclate the opportunity of presenting thjs proposal, and look forward to working with yoa:8n this oxeiting projoct. If I can prUvIde any further information at this time, please let me know. Sincerely, BAi, f_L.0 Consultants In Acoustics, Sound Reinforcement & Audlovisual Systems Robert Lee Acoustician - Director AQ4eptOd by .pate 12/5/23, 1:10 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 11/28/2023 REFERENCE M&C 23- LOG NAME: NO.: 1025 CODE: C TYPE: NOW PUBLIC CONSENT HEARING: Official site of the City of Fort Worth, Texas FoRTWORni 21 SHEEP AND SWINE CHANGE ORDER 1 AND DESIGN CONSTRUCTION ADMIN NO SUBJECT: (CD 7) Authorize Execution of a Change Order for Construction Manager at Risk Contract with Sedalco, Inc., in the Amount of $32,041,528.00, Including an Owner's Construction Contingency Allowance, and Construction Administration Services Contract in the Amount of $621,370.00 which Includes Reimbursable Expenses to Grace Hebert Curtis Architects, LLC for the Will Rogers Memorial Center Sheep and Swine Barns Renovations RECOMMENDATION: It is recommended that the City Council: Authorize execution of a Change Order for Construction Manager at Risk Contract with Sedalco, Inc., in the amount of $32,041,528.00, including an owner's construction contingency allowance, for the Will Rogers Memorial Center Sheep and Swine Barns Renovations (City Project No. 104828); and Authorize execution of a Construction Administration Service Contract with Grace Hebert Curtis Architects, LLC in the amount of $621,370.00, including reimbursable expenses. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to take actions associated with the procurement of a Construction Manager at Risk for the renovating and remodeling of the Sheep and Swine Barns and Livestock Handling Facilities (Project) at the Will Rogers Memorial Complex (WRMC). This Project represents one element in the larger capital program for Public Events Department Facilities, which includes substantial investment at the WRMC and the Fort Worth Convention Center over the next several years. Events Facilities Fort Worth contracted with Grace Hebert Curtis Architects, LLC (formally Hahnfeld Hoffer & Stanford, LLC) for the renovation design for the Sheep and Swine Barns and Livestock Handling Facilities (M&C 23-0331). Subsequently, Grace Hebert Curtis Architects, LLC will be retained to provide construction administration services in the amount not to exceed $621,370.000 and includes reimbursable expenses of $5,000.00. A notice to Construction Manager -At -Risk (CMAR) offerors was advertised in the Fort Worth Star - Telegram on Thursday, May 4, 2023 and May 11, 2023 in the Bids and Proposals section. Proposals were due May 29, 2023. The City received five proposals from qualified CMAR contractors. These proposals were evaluated by members of the selection team and Sedalco, Inc. was selected as the Construction Manager at Risk for the project. In order to expedite the project, Sedalco, Inc. assisted with the identification of some construction material which are currently considered long lead time items. M&C 23-0510, June 13,2023, identified these materials and an early procurement package was submitted which allowed Sedalco to order materials and maintain the schedule, which is critical to accommodate events. The design was completed by Grace Hebert Curtis Architects, LLC and a Guaranteed Maximum Price (GMP) was received by Sedalco, Inc. in the amount of $34,216,084.00, which is inclusive of Pre -Construction Services, Early Release Package and the acceptance of additional scope items. The overall project costs at this time are expected to be as described in table below: apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31650&counci ddate=11 /28/2023 1 /3 12/5/23, 1:10 PM M&C Review SHEEP AND SWINE BARNS RENOVATION TOTALS Construction Administration Services $621,370.00 CMAR Pre -Construction Services (M&C 23-0510, June 13, 2023) $25,000.00 CMAR Preconstruction Services and Early Procurement (M&C 23-0510, $2,149,556.00 June 13, 2023) Construction Contract Budget including 4.5 percent CMAR Fee $32,041,528.00 and Owner's Construction Allowance (This M&C) Construction Phase Total $34,216,084.00 Project Administration Cost: Site Utilities, Material Testing, IT, Security, Project Management, Contingency, FIFE, EFFW (M&C 23- $5,162,546.00 0331), etc. PROJECT TOTAL $40,000,000.00 Funding Source - The funding appropriated for the agreement and for the early equipment procurement package included in $4,000,000.00 appropriated in M&C 23-0510, June 13, 2023, however, only $2,149,556 of that $4,000,000 was spent on the early equipment procurement. The balance of the project will be funded through the issuance of Tax -Exempt Special Tax Revenue Bonds later in the 2023 calendar year. Waiver of Permit Fees - In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non -City personnel on property under the control of the City of Fort Worth shall be exempt from the permit fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the contract packages stating the fee is waived." Business Equity - SEDALCO, INC. is in compliance with the City's Business Equity Ordinance by committing to 36\% MWBE participation on this project. The City's MWBE goal on this project is 20\%. Grace Hebert Curtis Architects, LLC (formally Hahnfeld Hoffer & Stanford, LLC) is in compliance with the City's Business Equity Ordinance by committing to 12\% MWBE participation on this project. The City's MWBE goal on this project is 12\%. The Will Rogers Memorial Center is located in COUNCIL DISTRICT 7. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Spcial Tx Rv Bd Txbl Srs 2023B Fund for the WRMC-Sheep and Swine Barn Ren project to support the approval of the above recommendations and execution of the contracts. Prior to an expenditure being incurred, the Property Management and Public Events Department have the responsibility of verifying the availability of funds. TO Fund I Department Account Project ID ID FROM Fund Department Account Project ID ID Submitted for City Manager's Office by_ Originating Department Head: Program Activity Budget Year Program Activity Budget Year Dana Burghdoff (8018) Ricardo Salazar (8379) Reference # Amount (Chartfield 2) Reference # Amount (Chartfield 2) apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31650&counci (date=11 /28/2023 2/3 12/5/23, 1:10 PM M&C Review Additional Information Contact: Nikita Watts (2028) ATTACHMENTS 21SHEEP AND SWINE CHANGE ORDER 1 AND DESIGN CONSTADMIN.docx (CFW Internal) 59740 PMD2023-08 CMAR Will Roaer Memorial Center Sheep & Swine Barns Renovation CO1 Sianed RL.pdf (CFW Internal) CompMemo CPN104828 HHS 10.24.23 GV.pdf (CFW Internal) FID 21WRMCSHEEPANDSWINEBARNCMARCO1.xlsx (CFW Internal) Form 1295 Certificate 101128396 (1).pdf (CFW Internal) Form 1295.pdf (CFW Internal) SAM Hahnfeld Associates Architects and Planners Inc.pdf (CFW Internal) SAM Sedalco Inc.pdf (CFW Internal) apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31650&counci ddate=11 /28/2023 3/3