HomeMy WebLinkAboutContract 58720-R1CSC No. 58720-R1
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
November 7, 2023
AWP, Inc. dba Area Wide Protective
Attn: Anthony J. Amato
Address: 4244 Mt. Pleasant Street NW
North Canton, Ohio 44720
Re: Contract Renewal Notice —1st Renewal
Contract No. CSC No. 58720
Renewal Term: January 11, 2024 to January 12, 2025
Renewal Amount: $145,380.00
The above referenced Contract with the City of Fort Worth expires on January 11, 2024 (the
"Expiration Date). This letter is to inform you that the City is exercising its right to renew the
contract for its 1 st term in an amount up to $145,380.00 which will be effective immediately after
the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign
and return the second page of this letter, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.gov/purchasing_ to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Regina Jones
Contract Compliance Specialist
817-392-2698
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
Oana Bur'ghdoff
By: Dana Burghdoff (Jan 1 , 202415:57 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
Hard,-,`
By: Christopher Harder (Jan 9, 202411:57 CST)
Name: Chris Harder
Title: Water Director a FORtgq�
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ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
AWP, Inc. dba Area Wide Protective
By: ��� l�V�4'� 1 /9/2024
Name: Anthony Amato
Title: Director of Contracts
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: ;Ze9 " PiNw
Name: Regina Jones
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
By: Mack (Jan 10, 202414:30 CST)
Name: Doug Black
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0916
Date Approved: 11-8-2022
Form 1295 Certification No: 2022- 944857
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, November 8, 2022 REFERENCE NO.: **M&C 22-0916
LOG NAME: 13P ITB 22-0206 TRAFFIC BARRICADE EQUIPMENT RENTALAW WATER
SUBJECT:
(ALL) Authorize the Execution of Non -Exclusive Purchase Agreements with AWP, Inc. dba Area Wide
Protective, Buyers Barricades, Inc., and Site Partners, LLC dba Site Barricades for the Rental of Traffic
Barricade Equipment for the Water Department in a Combined Annual Amount Up to $603,450.00 for the
Initial Term and Authorize Four, One -Year Renewals in the Amount of $724,140.00 for the First Renewal,
$868,968.00 for the Second Renewal, $1,042,762.00 for the Third Renewal, and $1,251,314.00 for the
Fourth Renewal
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive purchase agreements
with AWP, Inc. dba Area Wide Protective, Buyers Barricades, Inc., and Site Partners, LLC dba Site
Barricades for the rental of traffic barricade equipment for the Water Department in a combined annual
amount up to $603,450.00 for the initial term and authorize four, one-year renewals in the amount of
$724,140.00 for the first renewal, $868,968.00 for the second renewal, $1,042,762.00 for the third
renewal, and $1,251,314.00 for the fourth renewal.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance with securing an agreement for
the rental of traffic barricade equipment to ensure the safety of worksites and road work crews throughout
the City of Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications
regarding the requirements for the traffic barricade equipment, and delivery procedures. The ITB was
advertised in the Fort Worth Star -Telegram on August 25, 2022, August 31, 2022, September 7, 2022, and
September 14, 2022. The City received four responses. However, upon evaluation, one bidder, Total
Highway Maintenance, LLC did not score at least 50\% or more of the total available points for technical
criteria and, therefore, were not qualified to receive pricing points.
An evaluation panel consisting of representatives from the Water and Transportation and Public Works
Departments reviewed and scored the submittals using Best Value criteria. The individual scores were
averaged for each of the criteria and the final scores are listed in the table below.
Bidders I Evaluation Factors
a b c d Total score
AWP, Inc. dba Area Wide Protective 12.00 7.50 11.67 0.00
Buyers Barricades, 13.33 7.50 15.00 28.84
Inc.
Site Partners, LLC
dba Site 10.00 7.50 14.17 40.00
Barricades
Total Highway 12.67 7.50 7.50 X
Maintenance, LLC
31.17
64.67
71.67
Bidder did not meet
technical points;
therefore, cost was not
evaluated.
Best Value Criteria:
a. Contractor's Certifications & Experience
b. Contractor's References
c. Contractor's approach to deliver and pick-up the equipment and the availability to do so in the
timeframe specified
d. Cost of service
After evaluation, the panel concluded that AWP, Inc. dba Area Wide Protective, Buyers Barricades, Inc.,
and Site Partners, LLC dba Site Barricades presented the best value for the City. Therefore, the panel
recommends that Council authorize these agreements with AWP, Inc. dba Area Wide Protective, Buyers
Barricades, Inc., and Site Partners, LLC dba Site Barricades. Based on the department's anticipated
usage, staff recommends multiple non-exclusive agreements be awarded to the listed vendors to ensure
demands are met in a timely manner. Under these non-exclusive agreements, the department will order
services according to lowest cost and availability. Staff certifies that the recommended vendors bid met
specifications.
Due to market volatility caused by supply chain disruptions, it may be necessary to increase the total
compensation for each annual renewal term. Therefore, it is recommended that Council authorize a total
compensation increase for the renewal terms, if exercised, of 20\% each year. The total compensation for
the initial term of the contracts shall not exceed $603,450.00, $724,140.00 for the first renewal,
$868,968.00 for the second renewal, $1,042,762.00 for the third renewal, and $1,251,314.00 for the fourth
renewal.
Funding is budgeted in the Equipment Lease accounts in the Wastewater Warehouse and Water
Warehouse Department's within the Water & Sewer Fund.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-
BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from
sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire
one year from that date.
RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does
not require specific City Council approval provided that the City Council has appropriated sufficient funds
to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require
specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as appropriated, in the Water and Sewer Fund. Prior to an expenditure being
made, the Water Department has the responsibility to validate the availability of funds.
BQN\\
FUND IDENTIFIERS (FIDs):
TO
Fund Department Account
Project ProgramActivity
Budget
Reference # Amount
ID
ID
Year
(Chartfield 2)
FROM
Fund Department Account
Project 'Program
ctivity
Budget
Reference # Amount
ID
ID
Year
(Chartfield 2)
CERTIFICATIONS:
Submitted for Citv Manager's Office by: Reginald Zeno (8517)
Dana Burghdoff (8018)
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Christopher Harder (5020)
Anthony Rousseau (8338)
Alyssa Wilkerson (8357)
ATTACHMENTS
1. 13P ITB 22-0206 TRAFFICE BARICADE EQUIP RENTALAW WATER.docx
2. Business Equity Waiver.pdf (CFW Internal)
3. FID TABLE FOR BARRICADES 7-7-22.pdf (CFW Internal)
4. Form 1295-AWP. Inc. dba Area Wide Protective.pdf (CFW Internal)
5. Form 1295- Buvers Barricades. Inc..pdf (CFW Internal)
6. Form 1295- Site Partners LLC dba Site Barricades.pdf (CFW Internal)
7. SAMs Report- Buyers Barricades, Inc..pdf (CFW Internal)
8. SAMs Report- Site Partners. LLC.pdf (CFW Internal)
9. SAMs Report-AWP, Inc..pdf (CFW Internal)
(CFW Internal)
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2022-944857
AWP, Inc.
North Canton, OH United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 10/15/2022
being filed.
City of Fort Worth Texas Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
ITB 22-0206
traffic control
Nature of interest
4
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
6 UNSWORN DECLARATION
My name is Anthony J. Amato
My address is 9861 Applewood Drive
(street)
❑x
7/7/63
and my date of birth is
North Royalton Ohio 44133 USA
(city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Ohio 17th October
Executed in Stark County, State of , on the day of , 20 22
(month) (year)
Si al of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.8b4250f1