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HomeMy WebLinkAboutContract 59368-A1CSC No. 59368-A1 AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 59368 WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc., (ENGINEER) made and entered into City Secretary Contract No. 59368, (the CONTRACT) which was administratively authorized on the 9th day of May, 2023 in the amount of $ 99,650.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Owner's Representation Services - Wagley Robertson Road, CPN 104154; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $779,980.00. (See Attached Funding Breakdown Sheet, Page -4-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $879,630.00. OFFICIAL RECORD CITY SECRETARY 3 • FT. WORTH, TX All other provisions of the Contract, which are not expressly amended City of Fort Worth, Texas Owner's Representative Services - Wagley Robertson Road Prof Services Agreement Amendment Template CPN 104154 Revision Date: 12/08/2023 Page 1 of 4 herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth William Johnson (J n 10, 202416:05 CST) William Johnson Assistant City Manager DATE: Jan 10, 2024 �.a4vvpn�� ATTEST: �o Pvo o=d o. ?�a oQo *� A p 4n �'EXA5oAb ��Laaa4'�' Jannette Goodall City Secretary APPROVAL RECOMMENDED: ENGINEER Freese and Nichols, Inc. Chrisris Bc 21, 2023 08:53 CST) Chris B. Bosco, P.E. Principal DATE: Dec 21, 2023 Lauren Prieur (Jan 9, 202409:05 CST) Lauren Prieur Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. David J. Kastendick, P.E. Senior Project Manager City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 12/08/2023 Page 2 of 4 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Owner's Representative Services - Wagley Robertson Road CPN 104154 APPROVED AS TO FORM AND LEGALITY: fj� DBIack (Jan 10, 202414:22 CST) Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 12/08/2023 Page 3 of 4 M&C No.#: 23-1053 M&C Date: 12/12/23 Owner's Representative Services - Wagley Robertson Road CPN 104154 FUNDING BREAKDOWN SHEET City Secretary No. 59368 Amendment No. 1 Fund Dept ID Account Project ID 34027 0200431 5330500 104154 Total: CF1- CF2 - Activity Bond Reference 002330 22010199 Amount $779,980.00 $779,980.00 City of Fort Worth, Texas Owner's Representative Services - Wagley Robertson Road Prof Services Agreement Amendment Template CPN 104154 Revision Date: 12/08/2023 Page 4 of 4 FORT WORTH ATTACHMENT "A" Scope for Enaineerina Desian Related Services for Arterial Improvements Owner's Representative Services for Waalev Robertson Road — CPN 104154 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The purpose of this amendment is to augment the scope of the original contract, which was approved administratively with a limited scope to expedite early critical activities. This amendment adds the remainder of the required services not included in the contract which are described in this attachment. The Project is to provide consulting services for the development of Design Build contracts and preparation of design criteria packages for Wagley Robertson Road. WORK TO BE PERFORMED Task 1. Project Management Task 2. Design Build Team Selection Task 3. Design Criteria Package Task 4. Survey, SUE and Geotechnical Task 5. Right-Of=Way Acquisition Services Task 6. Construction Phase Owner's Rep Services TASK 1. PROJECT MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. 1.2. ENGINEER shall prepare monthly briefing reports for the CITY (for thirty-eight (38) months). 1.3 Prepare and maintain detailed Owner's Representative program schedule. 1.4 Project team coordination and Project Meetings ASSUMPTIONS • Project duration is assumed to be thirty-six (36) months for the entire project and fourteen (14) months for Owner Representative project development until the DB team begins final design and construction activities. City of Fort Worth, Texas Attachment A Owner's Representative Services — Wagley Robertson Road Release Date: 07.22.2021 CPN 104154 Page 1 of 11 FORT WORTH DELIVERABLES A. eting invoices with progress summary reports B. Program Schedule TASK 2. DESIGN BUILD TEAM SELECTION. The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem, and to obtain the CITY's endorsement of this concept. ENGINEER will provide consulting services for the Design -Build Team selection of the project as follows. 2.1. The ENGINEER will coordinate City Attorney's office on DB contract and RFQ and RFP documents for DB team selection. 2.2. The ENGINEER will review and prepare comments on the existing City DB Contract for City Attorney review. 2.3. The ENGINEER will prepare and conduct contractor outreach pre -solicitation meeting. 2.4. The ENGINEER will prepare request for qualification to solicitate letters of interest from DB Teams 2.5 The ENGINEER will support the City in reviewing RFQs and developing the shortlisted DB Teams. 2.6 The ENGINEER will prepare the RFP documents including providing the design criteria packages included as part of task 3. 2.7 The ENGINEER will respond to DB Team questions during the development of DB Team proposals. 2.8 The ENGINEER will work with the City on developing the selection criteria for DB team interview evaluations. 2.9 The ENGINEER will attend and support the City in the interview and selection process. 2.10 The ENGINEER will notify and participate in debriefings for the teams not selected. 2.11 The ENGINEER will advise and support the City through the DB team negotiations. ASSUMPTIONS • DB Team selection will be a two-step process City of Fort Worth, Texas Attachment A Release Date: 07.22.2021 Page 2 of 11 Owner's Representative Services — Wagley Robertson Road CPN 104154 FORT WORTH:, DELIVERABLES A. Draft Design Build Contract Document B. Contractor Outreach Pre -solicitation presentation C. Request for Qualifications D. Request for Proposals E. Selection Criteria Document TASK 3. DESIGN CRITERIA PACKAGE ENGINEER will prepare the design criteria package for Wagley Robertson Road project to include the following scope. 3.1. The ENGINEER will visit the project site to prepare 20% design package that include typical sections, plan & profile, ROW needs, and identify project risks. 3.2. The ENGINEER will coordinate meeting with TPW Project managers to review and discuss conceptual design schematic (10 Meetings) 3.3. The ENGINEER will prepare an updated total project cost estimate 3.4. The ENGINEER will work with the City to determine the project limits, pavement transitions, define the typical sections, and project right-of-way and easement limits. 3.5. The ENGINEER will prepare and maintain a project risk register and identify possible solutions to reduce risks that our team will incorporate into the design criteria package 3.6. The ENGINEER will initiate coordination with the franchise utility companies, collect record drawings, delineate private easement, and develop a utility contact list 3.7. The ENGINEER will meet with the City Water Department to verify existing utilities and determine if the Department plans for additional or upsized facilities. 3.8 The ENGINEER will prepare the design criteria package that includes the electronic data files, record drawings within the project limits, utility coordination status report with responsibility matrix, permit status report with responsibility matrix, design schematic (20% design level), typical sections, SUE Utility plan sheets, ROW/Easement Map, survey documents, drainage memo and models. • The ENGINEER will review and comment on up to 2 plan submittals developed by the DB team. Comments will be provided to the City and DB Team for consideration. 3.9 The ENGINEER will prepare hydraulic models of the proposed project to identify a viable hydraulic design which meets the City's floodplain criteria. Data Collection • Conduct one (1) site visit to evaluate the topography at each of the proposed crossings and general stream hydraulic conditions such as vegetation and roughness City of Fort Worth, Texas Page 3 of 11 Attachment A Release Date: 07.22.2021 Owner's Representative Services — Wagley Robertson Road CPN 104154 FORT WORTH • ENGINEER will obtain the best available model from the CITY. If necessary, ENGINEER will obtain the latest model from Federal Emergency Management Agency (FEMA). • ENGINEER will obtain field topographic survey to define the existing crossing and the adjacent stream channel. Available LIDAR topography will be obtained for use in defining overbank areas and areas further from the crossing. Hvdraulic Model Analvsis • ENGINEER will review the models to evaluate the adequacy of the geospatial reference of the model as well as topography, roughness, and other parameters. Corrections deemed necessary to adequately model the project area will be made to develop a Corrected Effective model. • ENGINEER will add a minimum of four (4) hydraulic cross sections per crossing and/or update topography for existing cross sections in the vicinity of the proposed crossings to create the Existing Conditions model. It is assumed that the Wagley Robertson site will include both the crossing at Big Fossil Creek and the parallel unnamed tributary. • ENGINEER will create a Proposed Conditions model by adding the creek crossings to the Existing Conditions model. Culvert crossings at roadways will be located with the goal of passing the 100-year event. Comparisons will be made to the Existing Conditions model to identify hydraulic impacts in accordance with the current City of Fort Worth Stormwater Criteria Manual. • For each of the crossings, ENGINEER will provide an estimated minimum roadway elevation, conceptual cross culvert size, and evaluate up to two (2) general alternatives to minimize or eliminate hydraulic impacts. The evaluation of any alternative will be abandoned if it is identified the implementation of the solution is not feasible in the ENGINEER's opinion. If impacts cannot be feasibly mitigated, it is expected that a FEMA Conditional Letter of Map Revision (CLOMR) and Letter of Map Revision (LOMR) may be required by the design team. • Based on City standards and the analysis performed at each crossing, ENGINEER will identify the pertinent design standards, City permits, and anticipated FEMA submittals required for the project. It is understood this may not be all-inclusive and the DB team must satisfy themselves that all necessary permits have been obtained. This does not include an assessment of local, state, or federal environmental permitting requirements. • ENGINEER will prepare a draft memorandum including hydraulic work maps, hydraulic results tables, and schematic figures of the crossing alternatives based on the work described above for each site. • After draft results are prepared, ENGINEER will attend up to two (2) meetings with the CITY to discuss the alternatives to finalize the hydraulic concept. • A final memorandum describing the hydraulic modeling and the selected alternatives and final models will be provided after receipt of CITY comments. City of Fort Worth, Texas Page 4 of 11 Attachment A Release Date: 07.22.2021 Owner's Representative Services — Wagley Robertson Road CPN 104154 FORT WORTH:, ASSUMPTIONS • Utility Coordination will be initiated, and the DB Team will finalize the relocation coordination activities • Assumes acceptable hydrology has been performed and will be provided by the CITY including fully developed conditions. • It is understood the identified alternatives are conceptual in nature and will need to be finalized by the DB Team. • If necessity, LOMR or CLOMR submittals to FEMA will be completed by the DB Team for the project and are not included in this scope. DELIVERABLES A. Electronic Data Files B. Schematic Design (20% Level) C. Utility Coordination Status Report D. Permitting Coordination Status Report E. ROW/Easement Map and Survey Documents F. Conceptual Hydraulic Evaluation Memorandum and Models TASK 4. SURVEY, SUE, AND GEOTECHNICAL ENGINEER will provide survey, SUE and Geotechnical services 4.1 Easement meets and bounds descriptions for the following parcels • (2) Right -Of -Way Documents • (8) Drainage Easements • (6) Grading Easements • (6) Temporary Construction Easements 4.2 Subsurface Utility Engineering (Level "B") designating including gas, telecommunication, traffic signals, storm, water, and sanitary sewer within the project limits from Coneflower Dr to Quicksilver Trail. 4.3 The ENGINEER will provide geotechnical investigation services to the City as follows Field Exploration • Select and mark up to six (6) boring locations (15-foot deep borings) and notify Texas 811, appropriate CITY Department(s) to request location and marking of existing underground utilities prior to the field exploration. Access to the selected boring locations will be verified with the CITY prior to accessing the site with a core drilling rig. City of Fort Worth, Texas Page 5 of 11 Attachment A Release Date: 07.22.2021 Owner's Representative Services — Wagley Robertson Road CPN 104154 FORT WORTH Subcontract with a geotechnical drilling contractor to drill up to six (6) borings. Samples will be collected intermittently using hollow stem augers and either split - spoon or tube samplers. Rock and rock -like materials will be tested insitu using a Texas Department of Transportation (TxDOT) Cone Penetration Test, as appropriate for the material. At completion, the boreholes will be backfilled with auger cuttings and the pavement surfaces patched. • Provide an Engineer or Geologist experienced in logging borings to direct the drilling, log the borings, and handle and transport the samples. Visual classification of the subsurface stratigraphy shall be provided per the Unified Soil Classification System (USCS). Laboratory Testing • Perform testing on samples obtained from the borings to determine soil classification and pertinent engineering properties of the subsurface materials. ENGINEER will select samples for laboratory testing, assign tests, and review the test results. Testing will be performed by a geotechnical testing subcontractor. • Laboratory tests will be assigned based on the specific subsurface materials encountered during exploration. Test type and quantity may vary, but are expected to include: o Classification tests (liquid and plastic limits and percent passing the No. 200 sieve or gradation) o Moisture content o Dry unit weight o Unconfined compressive strength o pH lime series o Soluble sulfate content Engineering Analvsis and Reportinq • Prepare a technical memorandum (in compliance with Citv of Fort Worth Pavement Design Manual, 2015) of the geotechnical investigation to include: o Boring locations, boring logs, laboratory test results, and a key to the symbols used. o Discussion of subsurface conditions and soil properties indicated by the field and laboratory work, and the implications for design. o Recommendations for pavement subgrade treatment o Pavement thickness calculations for both rigid and flexible pavement o Foundation and site preparation recommendations for the retaining walls. o Earthwork related recommendations for use during development of the plans and specifications City of Fort Worth, Texas Page 6 of 11 Attachment A Release Date: 07.22.2021 Owner's Representative Services — Wagley Robertson Road CPN 104154 FORT WORTH ASSUMPTIONS • ENGINEER will complete subsurface utility information prior to Geotech borings being drilled. • For core drilling, traffic control will be required, including closing a lane of traffic and providing flagmen. • It is assumed that a truck -mounted drilling rig can access the drill locations. If drilling with a track -mounted rig is necessary, it will be considered an additional service to this contract. • ENGINEER will coordinate with CITY to obtain the necessary permits for core drilling within the roadway. • Soil boring locations are planned to be within the existing pavement and in locations where traffic control plans for roadway or lane closures will noted be necessary. • Locations of the six (6) core borings will be adjusted for location based upon the existing utilities and ingress/egress onto Wagley Robertson Road from the adjoining side streets. DELIVERABLES • A. Survey meets and bounds description documents • B. Subsurface Utility Engineering electronic files for Level B SUE • C. Geotechnical report: One (1) hard copy and one (1) electronic copy of geotechnical technical memorandum (including exhibits, soil boring results, summary of observations and pavement (surface and subgrade) recommendations. TASK 5. ROW ACQUISITION SERVICES 5.1. The ENGINEER will provide appraisal services • This scope of services is based on providing appraisals for up to 10 parcels • Conduct a pre -appraisal contact with the property owner • Afford the property owner or their representative the opportunity to accompany the appraiser during their inspection of the property. • The appraisal report shall conform to the Uniform Standards of Professional Appraisal Practices. • When the Appraisal is finalized, the Appraisal will be submitted to City for final approval prior to making an offer. 5.2 The ENGINEER will provide right of way title and negotiation services • This scope of services is based on obtaining easements for up to 10 parcels • All acquisitions will comply with CFR Part 24 and the Uniform Relocation Assistance and Real Property Act of 1970 (Uniform Act). City of Fort Worth, Texas Page 7 of 11 Attachment A Release Date: 07.22.2021 Owner's Representative Services — Wagley Robertson Road CPN 104154 FORT WORTH:, • Prepare and send an Introduction letter along with the Landowners' Bill of Rights by Certified Mail -Return Receipt Requested (CMRRR) • A written offer, appraisal report and required brochures will be sent to each property owner or the property owner's designated representative. • Up to five follow-up contacts will be made with each property owner with a goal to reach an agreement conducive to all parties. • If the property owner choses to make a counteroffer, we will advise them to provide a written and signed letter along with the appropriate backup documentation in support of the counteroffer. • Once an agreement has been reached, the necessary instruments (Memorandum of Agreement (MOA), Deed and W9) will be secured and provided to the title company in request of a closing statement • If after 30 days of negotiations and an impasse has been determined or the property owner is non -responsive, a Final Offer Letter (FOL) will be delivered along with the draft conveyance document and MOA. ASSUMPTIONS • Project includes acquisition of up to 10 parcels of right-of-way, drainage easements, grading easements, and temporary construction easements. • The scope of work does not include condemnation services TASK 6. CONSTRUCTION PHASE OWNER'S REPRESENTATION SERVICES. The ENGINEER will provide owner's representative services for the construction phase 6.1. As the Owner's Designated Representative, FNI will support Fort Worth during final design and construction Construction Kickoff and Progress Meetings o Attendance (in person or virtual) at monthly meetings led by Design Builder. (Up to 18 meetings) • Submittal Review o Support as requested by the City to review of submittals (i.e., shop drawings, RFIs, etc.). These reviews are intended to be cursory in nature to verify submittal contents are in general conformance with the construction documents. Note that it is the DB Team's responsibility to prepare and verify that submittal contents strictly conform to the construction documents. The DB Team must identify all components in the submittal necessary for a complete the work in accordance with all applicable codes and regulations, and that will have the aesthetic and operational characteristics that meets the overall intent of the form and function of the roadway facility. City of Fort Worth, Texas Attachment A Release Date: 07.22.2021 Page 8 of 11 Owner's Representative Services — Wagley Robertson Road CPN 104154 FORT WORTH Baseline Schedule Review o Review the baseline construction schedule for compliance with the General Conditions of the Construction Agreement. Cost Management o At the City PM Request, FNI will review the schedule of values prepared by the DB Team for acceptance. Review the monthly cash flow projections provided by the DB Team. Review the monthly payment requests and supporting documentation and provide Fort Worth with an opinion of alignment between the payment requested and the actual work completed, and a recommendation for payment as appropriate. Issue Management o At the City PM Request, FNI will review the Issues Log developed by DB Team. Build and facilitate the resolution of any issue that requires City of Fort Worth input or involvement. If necessary, provide an interpretation of the drawings and specifications when questions arise concerning the meaning or intent as it pertains to Owner defined items. Change Management o At the City PM Request, FNI will review the documentation of requested contract modifications for justification and compliance with the General Conditions of the Construction Agreement. Provide recommendations to City of Fort Worth on subsequent change order documents for approved changes. Project Completion o When the DB Team requests that substantial completion be granted for the Project (or applicable portions thereof), FNI will conduct a walk-through of the Project with Fort Worth and prepare a punch list of observed items requiring completion or correction prior to Substantial Completion and again prior to Final Completion. o Verify with DB Team that all inspections have been performed as required by regulations, ordinances, and codes applicable to the Work, including those to be performed by public agencies having authority over the Work. o Conduct a final review of the Project with Fort Worth and the DB Team for conformance with all the Project documents. FNI will confirm work is complete and in accordance with the Project documents prior to recommending final payment. o At the City PM request, FNI will review and confirm that the DB Team has submitted all required documents to Fort Worth prior to recommending the final payment. • Construction field issue resolution City of Fort Worth, Texas Page 9 of 11 Attachment A Release Date: 07.22.2021 Owner's Representative Services — Wagley Robertson Road CPN 104154 FORT WORTH:, o At the City PM request, FNI will work with the DB Team, working principally through the superintendent to address field issues and assist in understanding the intent of Contract Documents. o Assist in obtaining from the City additional details or information, when required for proper execution of the Work. ASSUMPTIONS • he City of Fort Worth is responsible for construction management and inspection services. FNI is serving in an advisory role during construction to support the City PM as needed. • FNI will not authorize any deviation from the contract documents or substitution of materials or equipment (including "or -equal" items) without authorization from the City. • FNI will not undertake any of the responsibilities of the DB Team. • FNI does not guarantee the DB Team's performance. • FNI will not advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences, or procedures of construction unless such advice or directions are specifically required b the contract documents. • FNI will not advise on, issue directions regarding or assume control over safety precautions and programs in connection with the work or any activities or operations by the DB Team. ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existinq Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Full Design Services in addition to the 20% level design included in this scope • Condemnation Services • Construction management and inspection services • Materials testing • Additional Topographic survey for extend project limits • Level "A" Subsurface Utility Engineering • Legal Representation for property acquisition • Services related to development of the CITY's project financing and/or budget. City of Fort Worth, Texas Page 10 of 11 Attachment A Release Date: 07.22.2021 Owner's Representative Services — Wagley Robertson Road CPN 104154 FORT WORTH:, • Services related to disputes over pre -qualification, bid protests, bid rejection and re -bidding of the contract for construction. • Services necessary due to the default of the Contractor. • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Permitting will be executed by the DB Team • Effort exceeding those outlined in the "Assumptions" section of each task description. City of Fort Worth, Texas Attachment A Release Date: 07.22.2021 Page 11 of 11 Owner's Representative Services — Wagley Robertson Road CPN 104154 Level of Effort Spreadsheet Legend: TASKIHOUR BREAKDOWN 'Efrod Split between Wagley Robertson & Everman Parkway Design Services for Owner's Representation Services - Wagley Robertson Road (CPN 104154) I Labor(Hours) Expense I I Owner's Rep Roadway Dmtnage Analysis c nical Services I Task Task Description I Chuck Wolf Chris Bosco Farad Rajaball Todd Buckingham Justin Oswald Bryce Emily Sestak Ella Pettichortl Hamelwrlght Tony Bosecker Aaron Brewer Margo Knapp Mark Thinnes TOGI Labor Total Expense Task Bub Total No. I PM AP-1, Lead EIT QC Review QC Rwlew Taek Lead EIT GIs Taak Leatl En sneer Ad- GIS Cost I Cost a.ore.a�oaaiS29 P,oresa�onai$29 P.ore6c�onai$I- P,oresa�onai$V Prohaebne$21 amkae�oaaiE2 v,oresa�onei$z] P.araewonei$14] Proreae,one$29 rore,a,o�$2 suppon$14 1 mfe..,oa$147 Subconsultant Rate 11 0000 MWBE Non-MWBE Travel Reproduction 1.0 Taek 1 . Project Management 16 132 16 0 3 3 3 0 0 0 0 $48,450 $0 $0 $420 $0 $420 $0,87 1A Invobing(W Monflehincludes IDS DesigntConsWctwn) 40 $11,810 $0 $11,81 1.2 Monthly Boeing reports with the CM IN Months) 40 $11,8101 1 $0 $11,81 1.3 imimt Schadule Updates f11Monlhs) 20 $5,9101 i $0 $5,91 1.4 Prolecl Team Coordinaton and n-Person Meetings i6 32 16 3 3 3 $18,9201 $420_ i $420 $19,34 I $01 1 $0 $ 2.0 Task 2. Design Build Contractor Selection 188 62 8 0 0 0 0 0 0 0 0 0 $]5,260 $ $0 $360 $0 $360 $7s,62 2.1 Coordination Meetings wild, City Attorneys ofl 8 $2,3701 $0 $2,37 2.2 Prepare revised IDS Conn.. for City Review 20 4 $7,0901 1 $0 $7,09 2.3 IDS Team Outreach (Pre-Sokcitation MeeOng) 4 6 $4,9501 1 $0 $4,95 2.4 DB Letter of Interest RFQ ✓♦ 2 $2,9601 1 $0 $2,96 2.5 IDS Team RFQ Evaluation and Shortl at 16 16 $9,4501 $186 1 $180 $9,63 2.6 Prepare Request far Proposals (RFP) 24 4 $8,2701 1 $0 $8,27 2.] Respond to Questions from IDS Team During Proposal Development 24 $7.Ml 1 $0 $7,09 2.8 Prepare Selectgn Cr... 11 4 $4,7301 1 $D $4,73 2.9 IDS Team Int-ews and Selection 16 16 $9,4W $180 1 $180 $9,63 2.10 Notts Selected Team and! Conduct Debrief Meetings 12 8 $5,9101 1 $0 $5,91 2.11 IDS Team Connect Negotiation 40 4 1 $12,9901 1 $0 $12,99 I $01 1 $0 $ 3.0 bask 3. Design Criteria Package 262 112 42 0 0 0 0 $246,870 $0 $0 $0 $0 $0 $246,87 Road. 1 $0 $0 $ 3.1 Project S"Visits 8 12 4 4 $5,9801 1 $0 $5,98 12 Owners Rep Dasgn Davabpment Meetings 12 24 24 $14,8501 1 $0 $14,85 33. Total Project Estimate 4 4 16 4 $6,2601 1 $0 $6,26 3.4 Prepare 20% Design Schematic and Evaluate Cost Impacts 4 46 100 26 $36,0001 1 $0 $36,00 3.5 Risk Registry 4 26 4 $8,1701 1 $0 $8,17 UtI11Nes $01 1 $0 $ 3.6 Initial Frenchise Unity Coordination 4 41 $8.2301 1 $0 $8,23 3.7 City Water Department Coordination 12 8 $4,9501 1 $0 $4,95 3.8 Design Criteria Package (Documents) 26 $5.9101 1 $0 $5,91 Electronic Data Files (Survey, SUE, Geotech) 12 $2.1201 1 $0 $2,12 AsbuiMReco. Drawings 20 $3,5201 1 $0 $3,52 Utility Stetas Report and Responsibility Matrix 8 12 $4,4801 i $0 $4,48 Per .,g Status Report and Responsibility Matrix 8 12 $4,480i 1 $0 $4,48 Schematic Dasgn (20%) Plan & Profle 80 160 24 $5B,mil 1 $0 $58,26 Prepare Typical Saclxms 10 20 4 $7,5X) $0 $7,56 SUEDtiIM1y Plan Sheete 4 20 4 $5,]80 $0 $5,]9 RgM1t-of-way& Easement Map 10 40 4 $11,080 $0 $11,08 Right-of-way& Easement Documents 4 $1,1901 1 $0 $1,19 DB Team Plan Review (ap to 2) 10 30 $8.2401 1 $0 $8,24 3.9 Drainage Memo & Models I Sol 1 $0 $ Data Collection (Available Hydraulic Modeling) 8 12 $3,3801 1 $0 $3,38 Connected Effective Model (2 crossings) 2 4 16 12 $5,9301 1 $0 $5,93 Revised Existing Condition Models (2 crossings) 4 4 16 $4,7031 1 $0 $4,70 Altema dives Analysis (2 Alternatives) 4 6 16 32 $11,8401 1 $0 $11164 Identify Pemrifting Requirements 2 8 8 $3,5801 1 $D $3,58 Draft Conceptual Hydraulic Evaluation Memorandum 6 12 24 16 $12.9701 1 $0 $12,97 Review Meeting with CITY Stormwater Deparhnent(2) 4 4 8 4 $4.5701 1 $0 $4,57 Final Conceptual Hydraulic Evaluation Memorandum 2 4 8 2 $3,0501 1 $0 $3,05 4.0 Teak 4. Survey, SUE, Geotechnical 0 Else0 0 20 48 12 4 f26,150 $60,000 E15,000 EO f0 E]5,000 $101,35 'IS.- $01 1 4.1 'ROWIEasemant Documents _ 10 $1,7601 i $0 $1 ]6 (2)Rightol-y Documents f $01 $3,000 _ _ i $3,000 $3,00 (8)Oramage Easements $01 $12.000 1 $12,000 W00 (6) Grading Easements $01 $9,000 1 $9,000 Woo (6)Te pon�%/C t,�I ti0�I Easements $01 $9,000 1 $9,000 $9,Oo 4.2 Subsurface UBllry�nglnearing (SUE) $01 1 $0 $ Management, Research, Survey 4 10 $2,9501 $9,500 1 $9,500 $12,45 Laval V SUE $01 $17,500 1 $17,500 $17,50 City of Fort Worth, Texas Attachment B - Level of Effort Supplement Owners Representative Services - Wagley Robertson Road PMO (zial Release Date: 8 09 2012 CPN 104154 1 of 2 Level of Effort Spreadsheet Legend: TASKIHOUR BREAKDOWN 'Efroit Split between Wagley Robertson & Everman Parkway Design Services for Owner's Representation Services - Wagley Robertson Road (CPN 104154) I Labor(Hour.) Expense I I Owner's Rep Roadway Drainage A .11 c nical Services I Tesk Task Description I Chuck Wolf Chris Bosco Fahad Rajaball Todd � 1Buckingham Justin Oswald Emily Sestak Ella PeXichortl Hamelwrlgh[ Tony B-.cker Aaron Brewer Margo Knapp Mark Thinner TDGI Labor Total Expense No. Coat Coat Task $ub Total I PM APMITark Lead Er QC Review QC Rwlew Taek Lead Er GIS Taek Leatl En sneer Admin GIS I P.°r...,... I Proreewonaiz P...sionelI P....... Pmk..io..13 P.%..iooelz P,uta..ioneil Prorese�oneie ,er...�e°ei ( PP z mta..io°ai1 I Subconsultant Travel Reproduction) Rate $29t $29.3 $1-/k' $VIA $2711 $20e $17 $14] $29I P $20OI °„$id P $14]I Mr— Non-MWBE 6.3 1 $01 1 $0 $ FieM Expl—hun $01 1 $0 $ Site Reconnaise—olSiake Bonngs 4 4 10 $3,8901 1 $0 $3,89 Utnities and Subconsultant Coordination 12 4 $2,9601 1 $0 $2,98 Field Log Bonngs 10 $2.0101 $10,500 1 $10,500 $12,51 Laboratory Testing $01 1 $0 $ Assign and Revew Lab Testing 4 $1,1901 $4,500 1 $4,500 $5,69 Draft and Review Boring Logs 2 4 $1,4001 1 $0 $1,40 Enginaenng Analysis and Reporting $01 1 $0 $ Cakuiations and Analysis 6 $1,7801 1 $0 $178 Geotechnical lnvestgation Technical Memorandum 4 4 8 12 8 41 $8.3901 1 $0 $8,39 5.1 IAppraisais (Up l010 parcels) 5.2 TBIe and ROW Negotlatlonr Task 8. Geneal Construction Representatlon 98 1l8 120 0 0 0 0 0 10 0 0 0 E105,5]0 $0 EO $420 6.1 Construction Phase Meetings (Assume up. 18 meetings) 20 60 20 16 $30,080 .29 Submittal Reviews as Requested (Assume 8 Revews) 20 $5,9101 Baseline Schedule Review 4 4 $2,3701 Coal Management Review 4 f0 46 $11,1WI Issue Management 20 12 $9,4WI Change Management 20 12 $9,4WI Project Completion 10 40 $14,7601 C—trucbon FIaM Issue Resolution 20 20 60 $22.3701 I'lfLYQ City of Fort Worth, Texas AXachment B - Level of Effort Supplement PMO (ml Release Date: 8 09 2012 Poo.. Summary Total Hours 1, 196 Total Labor $5]2,2601 TINel Expense $190,5201 MWBE Subconrultan $157,000: Non-MWBE Subwnauttan $15,0001 10% Sub Merkup Subcip-, $ MWBE 20.1° Irptal Project Cos $]r993 Owner's Representative Services- Wagley Robertson Road CPN 104154 l ATTACHMENT B COMPENSATION Design Services for Owner's Representative Services City Project No. 104154 Time and Materials with Rate Schedule Project Compensation A. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Cateaory Rate for the ENGINEER's team member performing the work. Labor Cateaory Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. LABOR CATEGORY RATE ($/HOUR) ** Professional 1 $147 Professional $176 Professional 3 $200 Professional $231 Professional 5 $271 Professional 6 $295 CAD Technician/Designer 1 $124 CAD Technician/Designer 2 $163 CAD Technician/Designer 3 $199 Intern / Coop $73 Senior Advisor $193 ** Provided rates are 2023 rates, which will be adjusted annually in February. Both parties agree that amendments are not warranted if budget deficits were to result due to rate changes. ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 4 Owner's Representative Services — Wagley Robertson Road CPN 104154 AM ATTACHMENT B COMPENSATION iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 4 Owner's Representative Services — Wagley Robertson Road CPN 104154 AM ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Prime Consultant Freese and Nichols, Inc. Owner's Representative Services Construction Phase Prime Consultant Total MBE/WBE Sub -Consultants Pinnacle Consulting Management Group Inc. The Rios Group Salcedo Group Inc. MBE/WBE Sub -Consultants Total Fee Amount I % $501,990.00 $105,990.00 $607,980.00 78.0% $97,000.00 $27,000.00 $33,000.00 $157,000.00 20.1 % Non-MBE/WBE Consultants Texplor, Inc. $10,500.00 Beyond Engineering and Testing $4,500.00 Non-MBE/WBE Consultants Total: $15,000.00 1.9% TOTAL $779,980.00 100.0% Project Number & Name Total Fee MBE/WBE Fee MBE/ WBE Owner's Representative Services $779,980.00 $157,000.00 20.1 % City MBE/WBE Goal = 0% Consultant Comm tted MBE/WBE Goal = 0% City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 3 of 4 Owner's Representative Services - Wagley Robertson Road CPN 104154 LIM EXHIBIT "13-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 4 of 4 Owner's Representative Services— Wagley Robertson Road CPN 104154 Professional Services Invoice Project Manager: IChris Bosco Summary Project: Owner's Representative Services - Wagley Robertson Road City Project #: 104154 1 City Sec Number: I supplier Instructions Fill in green cells including Invoice Number, From and To Dates and the included worksheets. Company Name: IFreese and Nichols, Inc. I When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. Supplier's PM: Chris Bosco, P.E. email: Chris.bosco@freese.com Supplier Invoice #: Office Address 801 Cherry Street # 280OFort Worth, Texas 76102 Payment Request #: Telephone: 817-735-7359 Service Date:From Fax: Service Date:To Invoice Date: Remit Address 801 Cherry Street # 280OFort Worth, Texas 76102 Agreement LTD Agreement Amendment Amount to Completed Percent ($) Invoiced Current Remaining Sheet FID and Work Type Description Amount Amount Date Amount Spent Previously Invoice Balance Work Type 1 Design Services $879,630.00 $879,630.0C $879,630.00 Work Type 2 Work Type 3 Work Type 4 Work Type 5 Work Type 6 Totals This Invoice $879,630.00 $879,630.00 $879,630.00 Overall Percentage Spent: Owner's Representative Services — Wagley Robertson Road CPN 104154 Freese and Nichols, Inc. 817-735-7359 801 Cherry Street # 2800 801 Cherry Street # 2800 Fort Worth, Texas 76102 Fort Worth, Texas 76102 CFW Project Manager Chris Bosco Supplier's Project Manager: IChris Bosco, P.E. Supplier's PM email: Chris. bosco(o)freese.com Name of Project: Owner's Representative Services - Wagley Robertson Road Labor Cateaoni Name Invoice Supplier Project No. Proj. Invoice No. Invoice date: Period Service Date:From Service Date:To City Secretary Contract #: P.O. Number: Hours Rate ($/hr) Professional - 1 $ 147 Professional - 2 $ 176 Professional - 3 $ 200 Professional - 4 $ 231 Professional - 5 $ 271 Professional - 6 $ 295 Construction Manager - 1 $ 127 Construction Manager - 2 $ 158 Construction Manager - 3 $ 168 Construction Manager - 4 $ 213 Construction Manager - 5 $ 257 Construction Manager - 6 $ 295 Construction Representative - 1 $ 114 Construction Representative - 2 $ 127 Construction Representative - 3 $ 158 Construction Representative - 4 $ 168 CAD Technician/Designer - 1 $ 124 CAD Technician/Designer - 2 $ 163 CAD Technician/Designer - 3 $ 199 Corporate Project Support - 1 $ 120 Corporate Project Support - 2 1 1 $ 143 Corporate Project Support - 3 $ 191 Intern/ Coop $ 73 Senior Advisor $ 193 Total Labor 0.0 Subcontract Service Subcontractor Subtotal 10 Percent Markup on Subcontract Services Nonlabor Expenses Nonlabor Expense Subtotal Total Expenses (Subcontract Services+Markup+Nonlabor Expenses) TOTAL DUE THIS INVOICE Amount $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Owner's Representative Services - Wagley Robertson Road CPN 104154 Professional Services Invoice Project Manager: Chris Bosco Project: Owner's Representative Services - Wagley Rol City Project #: 104154 Work Type Desc: JDesign Services supplier Instructions: FID: City Sec Number: Fill in green cells including Percent Complete and Invoiced Previously Quanities Purchase Order: When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. Name: Freese and Nichols, Inc. Supplier's PM: Chris Bosco, P.E. Supplier Invoice #: Chris Bosco, P.E. Payment Request #: Service Date:From Service Date:To Invoice Date: Pay Items 31 - Conceptual Design 31 - Conceptual Design Description Totals This Unit: email: Chris.bosco@freese.com Office Address 801 Cherry Street # 280OFort Worth, Texas 76102 Telephone: 817-735-7359 Fax: Remit Address 801 Cherry Street # 280OFort Worth, Texas 76102 Agreement Amount $99,650.00 $779,980.00 $879,630.00 Agreement LTD Amendment Amendment Amount to Completed Number Amount Date Amount $879,630.00 Overall Percentage Spent: Percent ($)Invoiced Spent Previously Current Invoice Remaining Balance $99,650.00 $779,980.00 $879,630.00 Owner's Representative Services — Wagley Robertson Road CPN 104154 FORT WORTH. � SubmR Ownefa Rep ContrectAmeMmem City Oouncll Approval Owner's Rep Contract City Council Meeting -Amendment Approval Owner's Rep Services (Contract Arrendmiz 1 1-1.3 M—ly nawda and tic —ies 1.4 Protect CooMFao. antl Meetings (Pre -Design Phase) 21 Coordination.. Oily A9orney ORce 22 Fen WorIM1 Deaign Bmle Contract eawbpment 2.2.1 Coomination Meeting W Review Contract 1.3 UB Team Outreach (Pre-aolicitatlon Meeting) 2 4 DB Teem Sohceahon'Leger ¢I Interest' (RFO) (Mbsons) 2 5 DB Teams RFO Evaluation & Shodlist 2.6 DB Team - RFP Completlon (Milestone) 2 ] DB Teams Technial Proposal Develop—ne 2 B DB Prepare Team Sela— Creena (Cay & OR) 29 DB Team Interviews & Evaluation 2.10 DB Team Selecuon (Mi,,Wne) 211 Contract Nagokaaon Contract Award and Execution City Council Contract Approval Dam cnlm,mn (adrvey) Alignment and Concept Development Prepare Design Criteria Package (OCP) 3 6 FIIIII,e Irk, Conflict Analysis 3 8 Roadway Design Package (20h Design) 3 8 Prepare ROW and Easement Footpnnt 3 9 Prepare H&H D2lnage Models OCP Review Meeting Compieted DCP (Milestone) Franchise WIN. UWty Ccardmaton Owner's Representation Proqram Schedule (Wagley Robertson Road) —e. amn Ha. �Pm rreR� 1- 1 Wagley Robertson Road DB Project 0 deya Thu —1 Thu BI3R3 Submit Owner's Rep Contract Am¢ndment L. 39 days Thu 813123 Tue 9/26rza2 City Council Approval Owners Rep Contract 0 days Tuew-3 Tue—M33 city Connell Meeting -A mend ment Ap Novel C 9126 Owner's Rep Services (Contract Amendment) 1.0 Project Management s mona wedsmlz3 Tae sanaa 1.1.1.3 Monthly Reports and Schedules 9mom Wed e/271231 Tue6141244 1.4 Project Coordination and Meetings (Pre -Design Phase) �® 1 2.0 Design Build+eam Selection 20 days Thu 5rzW2a Wetl W21rz3 0 fi0 tlays Fn 6rz123 TM1U Brz4rz3 2.1 Coordination with city Arrnay Office 2.2 Fort Worth Design Build Contrail Development 0 tlays Fri 0/18123 Fri 8118123 2.2.1 Coordination Meeting to Review Comm O 8/18 1 0 tlays Fd 9I1123 Fri 911123 2.3 DB Team Outreach (Pre -Solicitation Meeti ) 25 re, Mon 11-33 F. 12/1512313 2�6 DB Team Solicitslion "Lefler of Interest" (RFO)(Milestone) 25 days Mon 1VIW23 Fr11)19/2414 2.5 DB Teams RFO Evaluation 8 Shortlist 0 days Fri 1/19RA Fri 1119CA15 2.6 DB Team - RFP ompletion (Milestonh) 1119 .days Mon 1/22124 Fd 3I15rz4 to 2.] DB Teams Technical Proposal Development 20 tlays Mon 1rz2121 Fn 2/1fi12416 2.8 B Prepare Team Selection Criteria (City 8 OR) 20 days Mon 3/1&24 Fd 4112rz41] 2.9 DB Team Interviews &Evaluation 0 days Fri d11212/ Fri 0112YlA 18 .1D DB Team Selection (Milestone) 4/12 25 days Mon 4/i5120 F. 5/1 T/2620 I 2.11 Contract Negotiation 42 days Mon 5/20124 Tue 7116rz421 a days Tue]116124 Tue]I1612422 Contract Award and Execution City) Council Contract Approval O 7116 �® 3.0 Design Criteria Package 0 deya W ed 7126/23 Wed 7l26/23 Data Collection (Survey) 7126 W tlays wed ]rz612a Tue 9-5 h Alignment and Ctncept Developmem W days Wetl 9I6123 Tea 1—M Prepare )as! n Criteria Package (DCP) 10tlays Wetl 916/23 Tue 9/19rz326 3.6 Franchise (Utility Conflict Analysis 3o days Wed 9023 Tue 10/11Y2326 3.8 Roedw'�y Design Package (20% Design) 10 tlays Wed 10/1&23 Tue 10/31Y1329 3.8 Preppre ROW and Easement Footprint 45daye Wetl 10/1&23 Tue1211gI— �A Prepare H&H Drainage Models 0 days Tue 12119/23 Tee 12119M331 D P Revi— Meeting hVlg 5 days wee lvzaza Tee lvzsrzaaz Completed DCP (Milestone) 220 days Wee srzorza Tea I13 Franchise Utilities 11 moos Wed s/20123 Tue P23rza28 Utility Coordination ®® 4.0 $urveyr SUE and otechnical 1 Owners Representative Services- Wagley Robedson Road R.-Sul awz3 �� W _ CPN 104154 FORT WORTH. Owner's Representation Proqram Schedule (Wagley Robertson Road) c "I. a at&42Prepare Easement RO and Documents �De and 50 days Wed 11/11A Tue 1/9A30 11 8 4.2 Prepare ROW and Ea.ement Documents 43&04 Subsurface Unit, Engmeenng 4odeys W. 92]l23 Tue 1121 R36 T 6.3 8 d 4 Subsur/ace Utility Engineerig 45 Gsolechniwl Inv estigatlon 40 days Wed 92]l23 Tue 11121/234 6.5 GB•eechnical Investigation 5.0 Right-of-way, Incquistion Services • 51 ADD2isals 6o days®®3] ., • 5.2 RO Negotiations and Closing 12 moos Wed 413124 Tue 3141254t t�5.1 Appraisals 5.2 ROW Negotiations and Closing 6.0 Construction Phase Services General Owners RepresenUtlontlurflg Consiructlon 14mons .. ., General Owners Retesentation during Construction r . "• = " • .. r - "' Design Build foam (Design and Construction) Design D—Ibprv-(20%to]0%) 70 days VVW W17124 Tue 1012212422 Design Development (!0% to ]0%) 0 Owneys Rep & CM Plan R.-15 days W.10/23I2A Tue 11/12Y1446 Public Meeting 0 tlays Tue 10122124 Tue 102212A 46 Owner's Rep & CitWian Review Public Meeting O 1e'22 4 Flnal 100°k Design (Signetl antl Sealetl) 00 tlays Wetl 11/13124 Tue 1lI1254] [ Final 1001 Design (Signed and Sealed) ULlity CooNine4on & Ralorabon S moos W. ]2M20 Tue 3I4R535 Y U ility Coordination & Relocation 6 DB Team Prepares Final GMP if 25 days Wed /13124 Tue 12i1]1244] Review Coliabond—on GMP 20 tlaysGMP and �Pr"``'ina'GM` Collboration ou GMP antl Funtlin g Appropdatbns antl Council Approval 45 days Wed 1/15125 Tue 3/1s12552 MP and Funding Appropriations and Council Approval City Council Contract Approval adays Tue 3l1&2 Tue 311ena 53 City Council Contract Approval G 3lift Constructlon -35 14 moos Wetl 3/19I25 Tue 4/142654 i .Dnsiruction Owners Representative Services - Wagley Robertson Road CPN 104154 VM aenssc sui asrzs City of Fort Worth, Texas Mayor and Council Communication DATE: 12/12/23 M&C FILE NUMBER: M&C 23-1053 LOG NAME: 2023 FREESE AND NICHOLS ARTERIAL PROJECTS SUBJECT (CD 7, CD 8, and CD 10) Authorize Execution of Amendments to Two Engineering Services Agreements, Each with Freese and Nichols, Inc for the Everman Parkway and Wagley Robertson Arterial Roadway Projects, Adopt Appropriation Ordinances and Amend the Fiscal Years 2024- 2028 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Amendment No. 1 to City Secretary Contract Number 59439, an Engineering Services Agreement with Freese and Nichols, Inc. in an amount of $896,440.00, for additional professional services associated with the Everman Parkway Project, for a total contract amount of $996,220.00 (City Project No. 103271); 2. Authorize execution of Amendment No. 1 to City Secretary Contract Number 59368, an Engineering Services Agreement with Freese and Nichols, Inc. in an amount of $771,850.00, for additional professional services associated with the Wagley Robertson Project, for a total contract amount of $871,500.00 (City Project No. 104154); 3. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Drainage Rev Bonds Series 2023 Fund, by increasing estimated receipts and appropriations in the Wagley Robertson Arterial Project (City Project No. 104154), in the amount of $2,000,000.00 and decreasing estimated receipts and appropriations in the SW Hazardous Rd Overtopping Programmable project (City Project No. P00120) by the same amount; 4. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Stormwater Capital Projects Fund, by increasing estimated receipts and appropriations in the Wagley Robertson Arterial Project (City Project No. 104154),in the amount of $3,000,000.00 and decreasing estimated receipts and appropriations in the SW Hazardous Rd Overtopping Programmable project (City Project No. P00120) by the same amount; and 5. Amend the Fiscal Years 2024-2028 Capital Improvement Program. DISCUSSION: In May 2023, kickoff engineering services contracts with Freese & Nichols, Inc. were administratively approved for a limited scope of work for Design -Build Owner's Representative services associated with the Everman Parkway and Wagley Robertson arterial roadway projects. The contracts are intended to expedite critical early project activities while the remainder of the contract scope is negotiated. The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of Amendment No. 1 to each of the engineering services contracts with Freese and Nichols, Inc. for the remainder of the required services not included in the kickoff contracts as follows: 1. Contract No. 59439 for the Everman Parkway Arterial Project, between Cameron Hill Point and Rosedale Springs Drive, which was administratively approved on May 20, 2023 in the amount of $99,780.00, is being amended in the amount of $896,440.00 for a total contract amount of $996,220.00 and, 2. Contract No. 59368 for the Wagley Robertson Road Project between Coneflower Trail and Quicksilver Trail, which was administratively approved on May 9, 2023 in the amount of $99,650.00, is being amended in the amount of $771,850.00 for a total contract amount of $871,500.00. Amendment No. 1 for each project revises the contract scope to include services relating to the development of Design -Build procurement documents and processes, preliminary engineering services, assistance and advisory roles in procurement, and implementation of the Design - Build contract. The Everman Parkway project, contemplates the design and construction of a four -lane divided arterial with associated stormwater improvements, wide sidewalks, and street lighting, and includes a railroad overpass. The Wagley-Robertson Road project will replace a two-lane rural road with a four -lane divided arterial, stormwater infrastructure, and street lighting. The project contemplates significant drainage improvements to remove the existing roadway from the floodplain and to reduce the chances of roadway overtopping currently experienced. In 2022, when the project was added to the 2022 Bond Program, Transportation Public Work's Stormwater Division agreed to participate in the project with a contribution of $5,000,000.00. This M&C will appropriate those funds into the project. The following table summarizes previous contract actions and amendments: The additional Stormwater funding for this project was not included in the FY2024-2028 Capital Improvement Program because the sources of the additional funding were unknown at the time of the CIP development. The action in this M&C will amend the FY2024-2028 Capital Improvement Program as approved in connection with Ordinance 26453-09-2023. Funding is budgeted in the TPW Dept Highway & Streets Department's Stormwater Capital Projects and Drainage Rev Bonds Series 2023 Funds OwnersRepresentativese for the purpose of funding the Wagley Robertson project.vices— Wagley RobertCPN 1041541M154 Everman Parkway Initial Contract 59439, May 20, 2023, administratively approved, $99,780.00, CPN 103271 Wagley-Robertson Initial Contract 59368, May 9, 2023, administratively approved, $99,650.00, CPN 104154 The following table summarizes the total project funding for Everman Parkway: Fund Existing Additional Project Total Funding Funding 34027- 2022 Bond Program Fund $11,100,000.00 0.00 $11,100,000.00 30108- Transportation Impact Fee $400,000.00 0.00 $400,000.00 Cap Fund 0.00 30104 — Developer Contribution Fund $3,066,876.54 $3,066,876.54 30106 — Intergovernmental $15,350,000.00 0.00 $15,350,000.00 Contribution Fund 39008 — Trans Impact Fee Cap $400,000.00 0.00 $400,000.00 Legacy Fund Project Total $30,316,876.54 $0.00 $30,316,876.54 DVIN-BE Office: Freese and Nichols, Inc is in compliance with the City's Business Equity Ordinance by committing to 30% MWBE participation on this project. The City's MWBE goal on this project is 13%. This project is located in COUNCIL DISTRICT 8. The following table summarizes the total project funding for Wag ley -Robertson: Fund Existing Additional Project Total Funding Funding 34014- 2014 Bond Program Fund $4,500,000.00 0.00 $4,500,000.00 34027- 2022 Bond Program Fund $11,000,000.00 0.00 $11,000,000.00 52008 — Drainage Rev Bond Series $2,000,000.00 $2,000,000.00 2023 Fund 52002 — Stormwater Capital $3,000,000.00 $3,000,000.00 Projects Fund Project Total $15,500,000.00 $5,000,000.00 $20,500,000.00 DVIN-BE Office: Freese and Nichols, Inc is in compliance with the City's Business Equity Ordinance by committing to 23% MWBE participation on this project. The City's MWBE goal on this project is 20%. This project is located in COUNCIL DISTRICT 7 and 10. FISCAL INFORMATION / CERTIFICATION: Owners Representative Services — wagleyRobertsonRoad CPN 104154 The Director of Finance certifies that funds are currently available in the SW Hazardous Rd Overtopping project within the Stormwater Capital Projects and the Drainage Rev Bonds Series 2023 Funds and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the Stormwater Capital Projects and the Drainage Rev Bonds Series 2023 for the Wagley Robertson project to support the above recommendations and execution of the amendments. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility of verifying the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Lauren Prieur 6035 Additional Information Contact: Monty Hall 8662 Owner's Representative Services — Wagley Robertson Road CPN 104154 FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Wagley Robertson Rd Owner's D-B Rep Amendl - FNI M&C: 23-01053 CPN: 104154 CSO: 59368 DOC#: Date: To: Name Department Initials Date Out l . Chris Bosco -Signature FNI Dec 21, 2023 2. David Kastendick-Signature TPW D9 Dec 21, 2023 3. Raul Lopez -Review TPW C-Z Dec 21, 2023 4. Lissette Acevedo -Review TPW o(w Jan 3, 2024 5. Patricia Wadsack-Review TPW Jan 9, 2024 6. Lauren Prieur-Signature TPW Jan 9, 2024 7. Doug Black -Signature Legal d.b wb Jan 10, 2024 8. William Johnson -Signature CMO W, Jan 10, 2024 9. Jannette Goodall CSO 7SG Jan 10, 2024 10. TPW Contracts TPW CC: TPW BSPAP Recon Team, TPW Records Room, Michelle McCullough DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: Please notify TPWContracts(&,fortworthtexas.gov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you!