HomeMy WebLinkAboutContract 46224-A1 (2)/ -
RECEIVED
AUG -4 2015
C\1Y OFFORT WORTH
CTIY SECRETARY
AMENDMENT No. 1 CITY SEC RETARV,1b"""''' A \ CONTRACT NO. i cx::,s+-~\
TO CITY SECRETARY CONTRACT No . 46224
WHEREAS' the City of Fort Worth
(ENGINEER) made and entered into City
CONTRACT) which was admi nistratively
(CITY) and Halff Associates , In c .,
Secretary Contract No . 4 622 4 , ( the
authorized on the 8th day of
December , 20 14 in the a mount of$ 1 8 ,200 ; and
WHEREAS, the
following project :
CONTRACT involves engineering services for the
OPEN CHANNEL STUDIES TECHNICAL REVIEW , SWS -053 ; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT t o include an increased scope of work and revised fee .
NOW THEREFORE , CITY and ENGINEER , acting herein by and through their
duly authorized representatives , enter into the following agreement ,
which ame n ds the CON TR ACT :
1 .
Article I of the CONTRACT is amended to include the add iti o nal
engineering services specified in a proposal dated July 7 , 2015 ,
of which is attached hereto and incorporated herein. The cost
for the additional design services to be performed by Engineer
$30 ,700 .
2 .
a copy
to City
totals
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract , as amended , so that the total fee paid by the City for all
work and services shall be an amo u nt of $48 ,900 .
3.
All other provisions of the Contract ,
Ci ty of Fort Worth
Profe ss iona l Services Agree ment Amendment Temp late
PMO Official Release 8/1/2012
Page 1 of2 ~ SCAN ED
which are not expressly
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH , TX
amended herein , shall remain in full force and effect .
EXECUTED and EFFECTIVE as of the date last written by a signatory ,
below .
APPROVED:
City of Fort Worth
Jj;lernando Co~~a ~~...>~ -:S-c.t.sf t--
Assistant City Manager
DATE :B-~ -)S-
RECOMMENDED :
u.u
Director , Transportation and Public
Works Department
APPROVED AS TO FORM AND LEGALITY:
Douglas W. Black
Assistant City Attorney
ATTEST :
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Re lease 8/1/2012
Page 2 of 2
ENGINEER
Half£ Associates, Inc.
Terry M. Barr , P .E., CFM
Authorized Agent
DATE :
M&C :
Date:
07 I 0 1 I 2-0, s
' I
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
iii HALFF.
July 7, 2015
Ms. Mary Hanna, P.E., CFM
City of Fort Worth
Storm Water Division
Transportation and Public Works
1000 Throckmorton
Fort Worth, TX 76102
RE : Contract Amendment for Open Channel Studies Technical Review
Dear Ms . Hanna :
Halff Associates is pleased to present this proposal for the above referenced project. This proposal
includes the following services and associated budget:
I.
II.
Ill.
IV.
Review and Comments of 75% Reports and Data
Review and Comments of 90% Reports and Data
Review and Comments of 100% Reports and Data
Review Meetings for 75%, 90% and 100% Submittals
TOTAL PROPOSED CONTRACT AMOUNT
$5,700
$13,200
$7,600
$4,200
$30,700
Included is the standard Amendment to Engineering Contract form, Scope (Attachment "A"), Method of
Payment (Exhibit B-1), Professional Services Fee Summary (Exhibit B-3), and Level of Effort Estimate
(Exhibit B-4) to be considered. Thank you for the opportunity for us to continue assisting the City, if you
have any questions please feel free to call me at (817) 847-1422.
Sincerely,
Ha FF ASSOCIATES~ IN ~
~
Project Manager
Cc: File
HALFF ASSOCIATES . INC.
4000 FOSSIL CREEK BOULEVARD
FORT WORTH, TX 76137-2720
TEL (817) 847-1422
FAX (817) 232-9784
WWW.HALFF.COM
ATTACHMENT A
SCOPE OF WORK
OPEN CHANNEL STUDIES TECHNICAL REVIEW -AMENDMENT 1
CITY OF FORT WORTH STUDY SWS-053
Preface
The C ity is currently conducting open channel and neighborhood drainage
studies to rev iew the current drainage conditions in mu ltiple watersheds to
identify and evaluate potential improvements in var ious watersheds throughout
the City. Halff Associates ' task will be to provide continuing assistance to the
City in the open channel program. Studies listed below are in addition to those
specified in the original contract dated December 8 , 2014 .
I. Review and Comments for 75% Reports and Data
a . Halff will perform a review of the ex isting conditions (75%) reports to
ensure that report format is being followed appropriately and that all
required data , including HEC-HMS and HEC-RAS models and GIS
information , has been provided. Detailed technical reviews of the reports ,
models , and floodpla in mapping w i ll be prepared , and comments prov ided
to City staff. There are two (2) anticipated studies included in this task :
• SWS-021
• SWS-024
Greenbriar Creek (dynamic modeling)
Summerfields Creek
II. Review and Comments for 90% Reports and Data
a . Halff will perform a review of the revised existing conditions and proposed
mitigation alternatives (90%) reports to ensure that report format is being
followed appropriately and that all required data , including HEC-HMS and
HEC-RAS models and GIS information , has been provided . Detailed
technical reviews of the reports , models , and floodplain mapping w ill be
prepared . In addition , a review of the damage analysis and cost estimates
will be performed . Comments will be provided to City staff. There are
eight (8) anticipated stud ies included in this task will conduct review
meetings for the studies that meet the following conditions:
• SWS-007
• SWS -013
• SWS-021
• SWS-022
• SWS-024
• SWS-025
• SWS-028
• SWS-046
Broadmoor Neighborhood Study (dynamic modeling)
Upper Willow Creek
Greenbriar Creek (dynamic modeling)
Ridglea/Luther Creek (dynamic modeling)
Summerfields Creek
Glenwood Creek
Overton Creeks
Little Fossil Creek
1
ATTACHMENT A
SCOPE OF WORK
OPEN CHANNEL STUDIES TECHNICAL REVIEW -AMENDMENT 1
CITY OF FORT WORTH STUDY SWS-053
Ill. Review and Comments for 100% Reports and Data
a. Halff will perform a review of the final report (100%) reports to ensure that
report format is being followed appropriately and that all required data,
including HEC-HMS and HEC-RAS models, GIS information, and cost
estimates have been provided. No detailed technical reviews will be
performed . A brief overview of the damage analysis and cost estimates
will be performed to ensure 90% comments were addressed. Comments
will be provided to City staff. There are eight (8) anticipated studies
included in this task:
• SWS-007
• SWS-013
• SWS-021
• SWS-022
• SWS-024
• SWS-025
• SWS-028
• SWS-046
Broadmoor Neighborhood Study (dynamic modeling)
Upper Willow Creek
Greenbriar Creek (dynamic modeling)
Ridglea/Luther Creek (dynamic modeling)
Summerfields Creek
Glenwood Creek
Overton Creeks
Little Fossil Creek
IV. Study Review Meetings
a. Halff will conduct review meetings for the studies that are reviewed.
These include the following meetings :
1. Studies that are reviewed for the existing conditions (75%) submittal.
Two (2) studies are included :
• SWS-021
• SWS-024
Greenbriar Creek
Summerfields Creek
2. Studies reviewed for the proposed mitigation alternatives (90%)
submittal. Eight (8) studies are included :
• SWS-007
• SWS-013
• SWS-021
• SWS-022
• SWS-024
• SWS-025
• SWS-028
• SWS-046
Broadmoor Neighborhood Study (dynamic modeling)
Upper Willow Creek
Greenbriar Creek (dynamic modeling)
Ridglea/Luther Creek (dynamic modeling)
Summerfields Creek
Glenwood Creek
Overton Creeks
Little Fossil Creek
2
ATTACHMENT A
SCOPE OF WORK
OPEN CHANNEL STUDIES TECHNICAL REVIEW -AMENDMENT 1
CITY OF FORT WORTH STUDY SWS-053
3. Studies that have submitted a 100% (Final) report . It is not anticipated
that each 100% report will require a review meeting; however, Halff will
conduct up to three (3) meetings to d iscuss the final report and
address any questions or concerns regarding the submittals. These
meetings will be at the discretion of the City.
3
ATTACHMENT B
COMPENSATION
OPEN CHANNEL STUDIES TECHNICAL REVIEW
CITY OF FORT WORTH STUDY SWS-053
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $30,700 as
summarized in Exhibit B-1 -Engineer Invoice and Section IV -Summary of Total
Project Fees . The total lump sum fee shall be considered full compensation for
the services described in Attachment A , including all labor materials , supplies ,
and equipment necessary to deliver the services .
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City 's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1, Progress Reports as required in item Ill of
this Attachment B.
B. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
C . Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
Ill. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Department of Transportation/ Public Works Storm Water Division monthly
progress reports and schedules in the format required by the City.
City of Fort Worth , Texas
Attachment B
PMO Official Release Date : 8.09 .2012
Page 1 of 3
B-1
IV. Summary of Total Project Fees
ATTACHMENT B
COMPENSATION
Firm Primary Responsibility
Prime Consultant
Halff Assoc iates , Inc. Technical Review of Open
Channel Studies
Proposed MBE/SBE Sub-Consultants
Non-MBE/SBE Consultants
TOTAL
Project Number & Name Total Fee
Open Channel Stud ies Technical $ 30 700
Review
Fee Amount %
$30 ,700 100%
$ 30 700 100%
MBE/SBE Fee MBE/SBE
%
$ 0 0 %
City MBE/SBE Goal = Q % Consultant Comm itted Goal = O %
City of Fort Wort h, Texas
Attach ment B
PMO Official Release Date: 8.09 .2012
Page 2 of 3
B-2
Halff ~ssociates, Inc.
4000 Fossil Creek Boulevard
Fort Worth, TX 76137
Tel: 817-847-1422
Fax: 817-232-9784
email: tbarr@halff.com
COFW Project Manager
Consultant's Project Manager:
Proj. Invoice No.
Invoice date:
Period (From -To)
Purchase Order No.
T&PW Proj No.
City Secy. Cont. No.
Mary Hanna, PE, CFM
Terry Barr, PE, CFM
In voice -T&PW
3 -F19XXXX
7/10/2015
6/01/2015 -6/31/2015
P0-15-00086100
SWS-053
46224
Name of Project : Open Channel Study Technical Review
Work Phase
Percent
Complete
TA01 Rev iew of Reports and Data 0%
T A02 Review Meetings 0%
T A03 Henderson Report 0%
CONTRACT AMOUNT 0%
TOTAL CONTRACT AMOUNT
TOTAL CONTRACT AMOUNT TO DATE (including amendments)
Work Phase
No. DESCRIPTION OF WORK THIS INVOICE
TA01 Review of Reports and Data $ -
TA02 Review Meetings $ -
TA03 Henderson Report $ -
' $ -
List all amendments to date
(Do not in v oice for addition a l work until the related a mendment h as been ex ecuted by the ci ty )
Amendment Description No.
1 Additio nal Stud ies for Review
2
3
4
Make all checks pay abl e to :
Ha lff As sociates , Inc.
Submi tt ed by :
Terry Barr, PE , CFM
Proj ect Ma na ge r
Ha lff Associ ates , In c .
4000 Fos sil Creek Bo ul eva rd
Fort W orth , TX 76 137
TOTALS
City Secy. Date Total Amount Contract No. Executed by
46224-A1 XX!XXIXXXX $ 30 ,700 .00
$ -
$ -
$ -
$ 30,700.00
TOTAL THIS INVOICE
STORM DRAINAGE
Revised Amt. incl.
Orig . Amount Amendment
$ -$ -
$ 7 ,800.00 $ 34,300 .00
$ 3 ,200 .00 $ 7.400 .00
$ 7 ,200 .00 $ 7 ,200 .00
$ 18 ,200 .00 $ 48 ,900 .00
$ 18 ,200 .00
$ 48 ,900 .00
STORM DRAINAGE
TOTAL CONTRACT
PREVIOUS AMT.
INVOICES REMAINING
$ -$ 7 ,800 .00
$ -$ 3,200 .00
$ -$ 7 ,200 .00
$ -$ 18 ,200 .00
$0.00!
EXHIBIT "8-1"
(SUPPLEMENT TO ATTACHMENT 8)
OPEN CHANNEL STUDIES TECHNICAL REVIEW
CITY OF FORT WORTH STUDY SWS-053
METHOD OF PAYMENT &
PROGRESS REPORT REQUIREMENTS
I. Method of Payment
Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice from the ENGINEER outlining the current labor and expenses of the
total project. The aggregate of such monthly partial fee payments shall not exceed
the following:
Until satisfactory completion of Attachment "A ", Task I, submittal and approval by
the City , a sum not to exceed 95 percent of the Task I fee.
Until satisfactory completion of Attachment "A ", Task II , submittal and approval by
the City , a sum not to exceed 95 percent of the Task II fee.
Until satisfactory completion of Attachment "A ", Task Ill , submittal and approval by
the City , a sum not to exceed 95 percent of the Task Ill fee .
Until satisfactory completion of Attachment "A ", Task IV, submittal and approval by
the City , a sum not to exceed 95 percent of the Task IV fee .
The balance of fees , less previous payments , shall be payable after delivery of the
FINAL report and electronic files .
II. Progress Reports
A. The Engineer shall submit to the designated representative of Department of
Transportation/Public Works Stormwater Divis ion monthly progress reports
covering all phases of the analysis in the format required by the City .
EXHIBIT "B-1"
Page 1 of 1
EXHIBIT "8-3"
(SUPPLEMENT TO ATTACHMENT B)
OPEN CHANNEL STUDIES TECHNICAL REVIEW
CITY OF FORT WORTH STUDY SWS-053
PROFESSIONAL SERVICES FEE SUMMARY
TASK
Task 1: Review of 75% Reports and Data
Task 2: Review of 90% Reports and Data
Task 3 : Review of 100% Reports and Data
Task 4 : Study Review Meetings
SERVICE TOTAL
EXHIBIT "B-3"
Page 1 of 1
FEE
$5 ,700
$13,200
$7,600
$4,200
$30,700
OPEN CHANNEL STUDIES TECHNICAL REVIEW (SWS-053)
LEVEL OF EFFORT ESTIMATE
EXHIBIT "B-4"
(SUPPLEMENT TO ATTACHMENT B)
Project Phases and Tasks*
Task 1 : 75% Review and Comments (2)
SWS-021 Greenbriar Creek -Dynamic
SWS-024 Summerfields Creek -Standard
Subtotal Task 1
Task 2: 90% Review and Comments (8)
90% Review and Comments -Standard (5)
90% Review and Comments -Dynamic (3)
Subtotal Task 2
Task 3 : 100% Report Comments
100% Review and Comments -Standard (5)
100% Review and Comments -Dynamic (3)
Subtotal Task 3
Task 4: Review Meetings
75% Review Meeting (2)
90 % Review Meetings (8)
100% Review Meetings (3)
Subtotal Task 4
PROJEC_T TOTALS ,_
$199.03 ;;$159.23
4
2
6
5
6
11
5
3
8
0
8
6
14
20
12
32
10
6
16
4
16
6
26
C: ., C)
~ C:
Q) ·-Q) C: ·= ·; Cl ~
C: 1-
w
$102.93
12
10
22
30
27
57
16
18
34
0
113
t:: 5
0 0 ::: 1'i w::,
Cl)
Hours
$3,305.12
$2,382 .74
$5,688
$7,267.65
$5,884.05
$13,152
$4,234 .33
$3,405 .21
$7,640
$636.92
$2,547.68
$955.38
$4,140
2l
VJ
0
(.)
$0
$0
$0
$10
$40
$20
$20
$3,310
$2,380
$5,700
$7,270
$5,880
$13,200
$4,230
$3~10
$7,600
;
$651!;
$2,590
$980
$4,200
$30,700