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Home My WebLink AboutContract 39252-A3 (2)., • AMENDMENT NUMBER 3 STATE OF TEXAS CITY SECRETARY CONTRACT No.3~ COUNTY OF TARRANT o WHEREAS, the City of Fort Worth (City) and Jacobs Engineering Group, Inc. (Engineer) mad and entered into City Secretary Contract No. 39252, (the Contract) which was authorized by the City Counp t by M&C C-23944 on the 8th day of December 2009 and amended by City Secretary Contract No. 39252-~ 1 on the 18th day of May, 2010; and WHEREAS, the Contract involves engineering services for the following project: Alliance Runway Extension Phase 8, Project No. 00960 WHEREAS, it has become necessary to execute Amendment No. 3 to said Contract to in , lude an increased scope of work and revised maximum fee for professional serv ices for the acqui Jition of land necessary for the Burlington Northern Santa Fe Railroad connector track and relochtion of their main line; NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specifi d in the proposal letter dated January 26, 2011 , a copy of which is attached hereto and incorpo ated herein . The cost to City for the additional services to be performed by ENGINEER total $546 ,621 .29. 2. Article II of the Contract is amended to provide for an increase in the fee to be pa 'd to ENGINEER for all work and services performed under the Contract, as amended , so that the total fee paid by the City for all work and services shall not exceed the sum of $2,390 ,539.51. OF FICIAL RECORD CITY SECRETARY FT. WORTH, TX Page -1- 3. All other provisions of the Contract, which are not expressly amended herein, shall remain n full force and effect. EXECUTED on this the ~ day of ~· 2011 in Fort Worth, Tarrant County, Te as. APPROVAL RECOMMENDED: f' L /L:-- iZenneth L. ~ney, Jr., A.A.E. Aviation Director Jacobs Engine ri Enginee By: ·---·-·· Name: X~ i n :P "1 e /s.on) P. 6 . Title: V,'t;-e_ -:Presrden+ Dou Assistant City Attorney APPROVED: c:::s;=~. _: _. .I, Fernando Costa Assistant City Manager Authorization: Date: .s\ ~\-z.-,oi \ Page -2- Co ntral4 Authorization -·-·-\ \d-lli__._ Date OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX JACOBS. January 26, 2011 Mr. Tim Ward Alliance A ir Services 2221 Alliance Blvd, Suite 100 Fort Worth, TX 76177 Re: Alliance Airport Runway Extension Project, Phase VIII Amendment No. 3 Dear Mr. Ward: 777 Main St Fort Worth, TX 76102 US A. 1817./35.6000 Fax 1.817 735. '148 I am requesting an amendment to the Alliance Airport Runway Extension Project Phase VIII contract. This amendment is for additional work that was not part of the original contract. We received the BNSF Main Line and Connector Track alignment in November of 2010 . This alignment was to establish the right-of- way and easement requirements for the Main Line and Connector Track. The alignment submitted by BNSF is different than the alignment shown in our February 2010 Preliminary Engineering Report. The BNSF alignment requ ires an additional 30 parcels and 40 easements to be acquired. The additional work w ill also add additional 20 weeks to the schedule. A s ummary of the add itional work items are shown below. The deta iled scope of work, fee proposals and schedule are attached for your information. Jacobs -P rogram Management T r ansystem -Right-of-Way Acquisition and Phase I Env ironmental Site Assessment ANA -Add itional Ri ght-of-Way Survey and Ut ility Easements (DBE) Total cos t inc rea se for Con tract A mendment #3 DBE Participation for Co ntrac t Amendment #3 Original Co ntra ct Amo unt Pre vious Amend ments Contract Amendment # 3 N e w Co ntract A mount DBE Participation Amount for N ew Contract Amount DBE Participa ti on % fo r New Contract Amount $80,873 .29 $266 ,748 .00 $199,000.00 $546 ,621.29 36.41 % $1,32 3 ,02 9.89 $520 ,888 .33 $546.621 .2 9 $2 ,390,539.5 1 $60 8,177 .4 8 2 5.44% T ha nk yo u fo r your attention to th is re q uest. Should you have any questions or comments re garding this matter please fe el fre e to contact me a t 8 17-735-7004 or by email at.JeftTune1:@J acobs .com. I. I:ty /r»t J . Toner, P.E . g m Manager JJT/ss cc : Patrick Buckley --C ity of Fo rt Worth Ru seena Johnson -City of Fort Worth Aya Ealy -C it y o f Fort Wo11h .lc;co!>s Fngine,.,ring Group inc i JACOBS. Allianc!_~_i~rt Run~ay Extension Project· Phas_!_~I_I ___ _ Amendment #3 --·--_ l Professional Services for Additional Land Acquisition and Phase 1 Environmental Evaluation For the Relocation of BNSF_!,!l__ain Line and Coa:1nect<?r Track--·--______ ------------f-----~---·_ _ __ J ................... -, ......... -..... "[~~ ~ist and _Su!!'ma!Y of Fee~ Task ---------i!----.?§:~~f!:_1(2_ - I r _________ .!,, __ i ···········-··-··-···-.. -+ ........ -----+-.. ························'!-····--~.~ ......... . ' DBE Amount l---· ............................ + -----------·----------t--------------·------------------+---------------·------ 'l' ___ _.t::-_-_-=..-::_J_ac_o_b_s ______ :-$----80-,8-7-3 .29 i --------------=__ Pr<>i!am Mana_iement __ ---- -··-Land AC9!Jistion an d Phase !.~!'.IY!~~"riie~t~iSe rv ices ---·-----------·---··~--;==-----+ Field Sur'!_e • L~~scri lions and Exhibi _ A:l'tA _____ ;_!_ __ )_99~._oo_o_.o_o_: $ ___ 19_9~,o_oo __ oo_. Land Acquistion & Phase 1 Environmental Services +-----Tra'!§ystems ________ J $ _____ 266,748 .00 L_ _______ _ -. ,-_----------------------------___________ ------_---_-_r._-----------+·· -------i ' ·---·-·-------· ----------------l ' Total _Fe-'•~------------~~--~~6.621_.29 _ts-199,000.~ -==----4= _ 3~ 1~ ·----1--------- ! +---------'-------------·------------·-- -----·----------+-- t --------------------------- 4---. ......... . -,._ JACOBS- I A -' ' , • l \ I / -~ January 26, 2011 Alliance Runway Extension Project -Phase VIII Amendment No. 3 Program Management Scope of Work The schedule for the land acquisition extends beyond the scheduled completion date of the original scope of work for Phase Vlll. Therefore, Jacobs will provide additional program management activities from the completion of the original Phase VIII work to the completion of the land acquisition. The estimated duration for these services is an additional 20 weeks. During this time Jacobs will: • Conduct bi-weekly project coordination meetings • Conduct additional stake holder meetings • Prepare and distribute meeting minutes • Monitor and adjust the program schedule • Monitor and adjust the program budget • Maintain the document control system • Administer the prime and subcontract agreements • Provide technical and graphic support for the program • Provide technical reviews of the land acquisition documents • Coordinate with BNSF, FAA, Alliance Airport and City of Fort Worth Jacobs will also provide program management services associated with tasks identified in City of Fort Worth/ Burlington Northern Santa Fe Relocation Agreement. The work identified below is for reporting requirements for the BNSF Main Line Relocation and Connector Track. During this time Jacobs will: • Prepare monthly sta tus reports • Review BNSF monthly status reports • Review BNSF monthly pay request JAcoes· Jacobs Fee Proposal Alliance Airport Runway Extension Project Professional Services for Addit ional Land Acquisition & Environmental S ite Assessment 26-Jan-11 Amendment #3 Program Management Services Labor Hour Estimate Program Deputy Senior Project CADD Technical Ad r in ManaQer ProQ ram MQr EnQineer Con trols Mgr. Tech Assistant Assistant Program ManaQement Con duct Bi -W e ekly Prooress Meetinos 18 18 18 Conduct Sta keholder Coo rdination Meetinos 18 Prepare & D istribute Meetina Minutes 9 18 Mainta in Project Schedules 4 18 Update Proiect Budoets 9 18 Maintain Document Control Svstem 34 Administer Contracts & Sub-Contracts 9 18 20 Technical & Graohic Sun=rt 40 20 I Technical Review -ROW Acouisition 40 I Coordinate with BNSF 36 Coordi nate with FAA, All iance, Ft . Worth 36 COFW I BNSF AQreement Preoare Monl hlv Status Reoort 16 24 Review BNSF Monthlv Status Re oo rt 16 18 Revi ew BNSF Mo nthlv Pav Reou est 16 18 Total Hours 187 0 40 5 4 40 170 18 FH Proposal Hourly Hours La bor Rate Cost Program Manager $ 112.00 187 $ 20,944.00 D eputy Program Manager $ 63 .00 0 $ Se nior Engineer $ 57.00 40 $ 2 ,280.00 Project Controls Manager $ 3 0 .00 54 $ 1,620.00 GAD D Technician $ 3 1.00 40 $ 1,240.00 Technical Assistant $ 24 .00 170 $ 4 ,080.00 Administrative Ass ista nt $ 19 .00 18 $ 342 .00 Sa lary Cost $ 30,506.00 Overhead Rate @ 126 .85~ $ _3..~i696.86 Sub -T otal $ 69,202.86 Profit @ ,s~~ $ 10,380.43 JE G Labor Cost s 7 9,583.2 9 Expem,e s Mileage $ 500.00 Couri er/Express Mail $ 90.00 Printing & Plotting $ 200.00 Re p rodu ction $ 500 .00 Total Expenses $ 1,2 90 .0 0 Total Program Management Cost S 80,873.29 1. 2. 3. 4. 133 l Airport FreewaiY Suite 41p E uless, Texas 7604~) (8 17 ) 335-99010 Fax(817)335-9955 AUTHORIZATION FOR PROFESSIONAL SERVICES PROJECT NAME: Alliance Runway Extension -BNSF Mainline Relocation - Property Map Survey PROJECT No.: 10-0370.01 Amendment #2 CLIENT: Jeff Toner, P.E. Jacobs Engineering ADDRESS: 777 Main St. Fort Worth, Texas76102 SCOPE OF SERVICES: See attached Exhibit 'A' and layouts for detail Scope of Services. COMPENSATION: PROFESSIONAL SERVICES Task 1: Deed Research and Task 2: Property Corner Location not to exceed an additional 100 ro erties Right-of-Way Document Preparation not to exceed an additional 30 arcels Utility Easement Documentation not to exceed 40 arcels Temporary Construction Easement Documentation not to exceed 1 O arce ls $45,0 0 .0 0 $10,odo.oo Total $199,00 .00 TOTAL ENGINEERING COMPENSATION: ~ $199,000.00 !Lump Sum I Additional services not covered in this authorization and its attachments will be provide , o n an hourly basis per Exhibit 'B'. Services covered by th is authorization shall be performed in accordance with PR OVISIONS stated on the attached form. Approved fo r CLIENT Accepted for A.N.A. Consultants, L.L.C. By: ____ By: Mark Assaad, P.E. Title: Title: Vic e President ·------------------ Date: Date: 01/13/2011 -------------- CLIENT SATISFACTION IS OUR BUSfNESk ANA Scope -Phase B -MOD 2-0riginal Job No 0905 90.doc AN.A. Consultants, L.L.C . Exhibit A -Scope of Service A.N.A . Consultants, L.L.C. (herein referred to as ANA) is prepared to provide specific civil engineering services for the Alliance Runway Extension -BNSF Mainline Relocation-Mod No. 2 (herein refer to as PROJECT) for Jacobs Engineering (herein called JACOBS). 1.0 INTRODUCTION The purpose of this scope of work (SOW) is to provide engineering services, technic manpower, and deliverables for the preparation of Right-of-Way Documents to b implemented for the PROJECT. 1. 1 Project Summary ANA will provide survey services for the preparation of additional Right-o~- Way and Utility Easement documents along the proposed 11 mile BNSF Mainline relocation. The scope also includes limited miscellaneous surve y services on an as-needed basis. The basis of this proposal is the BNSF Mainline Relocation Alignment provided by Multatech dated Novembdr 2010. The BNSF Mainline Relocation adjacent to the Fort Worth Alliance Airport will be relocated for the proposed runway extension. 1.2 Information to be Provided by JACOBS Upon receiving a notice to proceed (NTP), JACOBS shall furnish the necessary hardcopy and electronic copy of the PROJECT CADD fileb necessary for or incidental to the performance of work set forth herein f9 r the complet ion of the Right-of-Way Parcel Documents. These files include but are not limited to the following: • Project Border Sheet • Project GADD Standards • Overall alignment and aerial photo with alignment layout • Exist ing and Proposed BNSF Rail Plan and Profile plan sheets in cluding drainage. (All phases during the construction plat preparation) • All Design Sheets (Plan-Plan Sheets and/or Plan-Profil e sheets; i . cut sheets) as required by the client to prepare signing and striping sheets with all necessary reference f iles attached for reference use . (All phases during the construction plan preparation) I • Any property documents including right-of-way, deed sketch, fiel~ notes, tit le re search, etc. previously used on any projectr associated with the Alliance Airport Runway Extension. (All phases d uring the construction plan preparation) ~ • All Right-of-Way an d property map electronic files in MicroStatio format related to an y project associated with the Alliance Runwa ANA No. 10-370.01 Confidential Alliance Runway Ext. -BNSF Reloc. -MOD Page 2 1/26/201 A.N .A. Consu ltants, L.L.C. Exh ib it A -Scope of Servi ce~ Extension project. (All phases during the construction pla preparation) • All field notes, field sketches, MicroStation GADD files, ASCII files 1 electronic files related to the project benchmarks and project control points. (All phases during the construction plan preparation) J • All information needed to establish GPS equipment on appropriate project coordinate base. 2.0 SCOPE ENGINEER will support and perform activities related to ROW and land as outlined below, per direction and guidance from the JACOB's Project Manager. Task 1: Deed Research • Deed research and mapping includes review of property/right-of-way record based on current internet based Tarrant Appraisal District (TAD) and Dento~ County Appraisal District (DCAD) information available at the start of the project and available on-ground property information (i.e. iron rods, fence~. stakes, etc.) for the right-of-way acquisition of proposed BNSF mainlinJ relocation (not to exceed and additional 100 properties). • It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD or DCAD data base, right-of-way takings, easement vacations and abandonments, right -o~- way vacations, and street closures. Any requirement to provide thT aforementioned services will require additional compensation and will bf performed on a time and material basis per the man-hour rates provided im Attachment B-1 . Task 2: Field Location of Property Corners • ANA will perform field investigation to locate and survey readily availabl property corners for an additional 100 properties. ANA will not provid I services to reestablishing missing property corners unless need for the preparation of the right-of-way acquisition documents. Task 3: Right-of-Way Document Preparation • The JACOBS shall determine rights-of-way areas needed for construction of the project. ANA is not responsible for determining right-of-way parcel size 9 r area. Right-of-Way areas that are altered after giving ANA notice to proceed w ith right-of -way document preparation will requi re add itional compensatio 1 t o modify said ri ght-of-way documents. • ANA shall prepare documents to be used to obtain ri ght-of-way required to construct the improvements. • ANA shall s ubmit the right -of-way acqu isit ion documents to J ACOBS PM f r real property acquisit ion . ANA will not perform a ny serv ices related p ropert acqu isit io n. ANA No. 10-370.01 Confidentia l Alliance Runway Ext. -BNSF Reloc. -MOD Page 3 1/26/201 A.N .A. Consultants, L.L.C. Exh ib it A -Scope of Services • The documentation shall be provided in conformance with the checklists and templates available on the City of Fort Worth's Buzzsaw site as of the NTP. Task 4: Permanent Utility Easement Document Preparation • The JACOBS shall determine utility easement areas needed for construction of the project. ANA is not responsible for determining utility easement parcel size or area. Easement areas that are altered after giving ANA notice to proceed with easement document preparation will require additiona compensation to modify said easement documents. • ANA shall prepare documents to be used to obtain permanent utilit~I easement required to construct the improvements. • ANA shall submit the permanent utility easement documents to JACOBS Pfv1 for real property acquisition. ANA will not perform any services related property acquisition. / • The documentation shall be provided in conformance with the checklists and templates available on the City of Fort Worth's Buzzsaw site as of the NTP. Task 5: Temporary Construction Easement Document Preparation • The JACOBS shall determine temporary construction easement area needed for construction of the project. ANA is not responsible for determining utility easement parcel size or area. Easement areas that are altered atte t giving ANA notice to proceed with easement document preparat ion willl require additional compensation to modify said easement documents. • ANA shall prepare documents to be used to obtain temporary constructiom easement required to construct the improvements. • ANA shall submit the permanent utility easement documents to JACOBS P"r. for real property acquisition. ANA will not perform any services relate , property acquisition. • The documentation shall be provided in conformance with the checklists an t emplates available on the City of Fort Worth 's Buzzsaw site as of the NTP . 3.0 MEETINGS The ANA members will attend one kickoff meeting with the JACOBS to revie project requirements, design criteria, communication procedures, projeqt scheduling, personnel , and other pertinent matters that may impact the project. AN A will provide one member to attend bi-monthly meetings associated with th 1 Project, not to exceed an additional 10 meetings. 4.0 ADDITIONAL SERVICES If authorized by JACOBS to perform any other services not included in the bas1f services listed above, ANA may perform Optional services for additiona l ANA No. 10-370.01 Confidential Alliance Runway Ext. -BNSF Reloc. -MOD Page 4 1/26/2011 A.N .A. Consu ltants , L.L.C. Exh ib it A -Scope of Service l I compensation on a reimbursable hourly basis or by amendment to current contract. Deliverables •:• Right-Of-Way documents per City of Forth Worth Buzzsaw site as of the NTff (not to exceed an additional 30 documents). Field monuments will be 5/8 inclnl iron rod with cap. •!• Permanent Utility Easement Documents per City of Fort Worth Buzzsaw site as of the NTP (not to exceed 40 documents). j •!• Temporary Construction Easement Documents per City of Fort Wortm Buzzsaw site as of the NTP (not to exceed 10 documents). Time Schedule ANA shall commence its services when JACOBS provides a NTP for the additional work per this contract modification as such the document preparatio + is expected to be completed by March 25, 2011. Placement of field monuments to mark new ROW will commence following approval by CITY after property acquisition, which should take approximately 3 weeks to complete. 3. COMPENSATION Lump Sum Fee The ENGINEER will accomplish the Basic Services for a lump sum fee 9t $199 1000.00 , plus "Additional Expenses not included in Fee Proposal• and required sales taxes on certain related services (if any). The following uAdditional Expenses not included in Fee Proposal" will be billed It our cost plus 10%; for both Basic and Optional Services: a) Platting, application, inspection, filing, review or other fees paid directly b ANA on behalf of JACOBS at the prerogative of ANA so as to expedite submittals, rather than waiting for JACOBS to provide check for these fee 1 prior to the time of submittal. b) Any cost related to purchasing and maintaining add itional insuranc requirements required by railroad in order to enter and work on railroa property to complete the project. c) Any cost related to perm its in order to enter and work on railroad or c it property to complete the project. d) Any costs related to preparing Temporary Right-of-Entry Documents f r surveying or construction purposes. ANA No . 10-370.01 Con t identia l Alliance Runway Ext. -BNSF Aeloc. -MOD Page 5 1/26/201 I A.N.A. Consultants, l.L.C. Exhibit A -Scope of Services e) All courier delivery including but not limited to local couriers , FedEX, UPS( and Express US postal Mail. (This will be billed at Direct Cost) f) All Reproduct ion costs , excluding in house plotting and data processing . g) Any costs related to installing field monuments using concrete and brass disks. I Billing for Basic and/or Optional Services: will be made monthly on a "percen1t complete" basis for fees listed as lump sums, or on an hourly reimbursable basis for other Optional Additional Services. Payment of each invoice will be due withi + 15 days of receipt by JACOBS of invoice from ANA. Compensation and payme~t thereof is not contingent upon the consummation of any closing, loan, real estatf transaction, zoning, plat or plans approval, or any other permit or condition. A ~ interest charge at the rate of 1.5% per month will be assessed to any amounts outstanding more than 30 days from the invoice date. ANA may suspend it~ services without liability for consequential or other damages if payment is ndt received within 30 days of any billing. ANA No. 10-370.01 Confidential Alliance Runway Ext. -BNSF Reloc. -MOD 2 Page 6 1/26/2011 AN.A. Consultants, L.L.C. Exh ibit B -Hourly Rates Attachment B-1 Hourly Rate Schedule Work Title Hourly Rate Principal $205.00 Controller $165.00 Quality Control Manaaer $175.00 Proiect Manacaer / Proiect Engineer $150.00 Project Manager/ Project Surveyor $150.00 Engineer Intern/ Survey Intern $115.00 Engineering Designer/ Survey Technician $105.00 2-Man Survey Crew $135.00 GPS Survev Crew $160.00 Specification Writer $60.00 Reproduction $30.00 Word Processor/ Secretary $38.00 Any extra work that is not in the Scope of Work, the Consultant fees will be bas on the above hourly rates schedule. ANA No. 10-370.01 Confidential Alliance Runway Ext. -BNSF Reloc. -MOD ~ Page 7 1/26/201 h A.N.A. Consultants, L.L.C. Contract Provision5i PROVISIONS AUTHORIZATION TO PROCEED Signing this form shall be construed as authorization by CLIENT for A.NA to proceed with the work, unless otherwise provided for in the authorization. LABOR COSTS A.N .A.'s Labor Cost shall be the amount of salaries paid A.N.A.'s employees for the work performed on CLIENTS Project plus a stipulated percentage of such salaries to cover all payroll-related taxes, payments. premiums, and benefits. DIRECT EXPENSES A.N .A's Direct Expense shalt be those costs incurred on or directly tor the CLIENT'S Project Including but not limited to necessary transportation costs incl uding mirage at A.N.A.'s current rate when its automobiles are used, meals and lodging, laboratory test and analyses, computer services, word processing services, telephone, printing and binding charges. Reimbursement tor thes e EXPENSES shall be on the basis of actual charges when furnished by A.NA Consultants. L.L .C. OUTSIDE SERVICES When technical or professional services are furnished by an outsid e source, when approved by the CLIENT, an additional amount of 10% shall be added to the cos t of these services for A.N .A's administrative cos t. COST ESTIMATES Any cost estimates prov ided by A.NA will be on a basis of experience and judgement, but since it has no control over market conditions or bidding procedures A.N.A. cannot warrant that bids or ultimate construction costs will not vary from these cost estimates . PROFESSIONAL STANDARDS A .N.A. shall perform its professional services pursuant to the standard of ca re wh ich wou ld be applied by a reasonable and prudent registered professional engineer in the State of Texas providing services under the sam e or similar scope of service for the same or similar types of projects. WARRANTY A.N.A.'s services are professional services limited to the exercise of judgment and the rendering of advice and opin ions and, as such, A.N.A. makes no warranty, express or impl ied. TER MINATION Eit her CLIENT or AN.A. may terminate this authorization by giving 30 days written notice to the other party. In such event CLIENT shall forthwith pay A.NA in full for all work previously authorized and performed prior to effective date of termination . If at any time the CLIENT suspends the work of the project for any reason , the contract shall be terminated after 90 days of notice to suspend work. If no notice of termination is given, relationships and obligations created by this Authorization shall be terminated upon completion of all applicable requirements of this Authorization . ARBITRATION All claims, disputes, and other matters in question arising out of, or relating to, this Authorization or the breach thereof may be clecided by arbitration in accordance with the rules of the American j Arbitration Association then obtaining. Either CLIENT or A.N.A. may initiate a request for such arbitration, but consent of the other parit>' to such procedure shall be mandatory. No arb itration arising out of , or relating to this Authorization may include. by consolidation, joiner, or iA any other manner, any additional party not a party to this Authorization. LEGAL EXPENSES In the event legal action is brought by CLIENT or A.N.A. agair"\st the othe r to enforce any of the obligations hereunder or arising out of any d ispute concerning the terms and conditions hereby created , the lpsing party shall pay the prevailing party such reasonable amounts for fe s, cost and expenses as may be set by the court. PAYMENT TO A.N.A., L.L.C . Monthly invoic es will be issued by A.NA for all work performeld under the terms of this agreement . Invoices are due and payable on receipt Interest at the rate of t .5% per month will be charged on II past-due amounts, unless not permitted by law, in which case. inte est will be charged at the highest amount permitted by law. LIMITATION OF LIABILITY A .N.A .'s liability to the CLIENT for any cause or combination of causes is in the aggregate, limited to an amount no greater than the fee earned under this agreement. ADDITIONAL SERVICES Services in addition to those specified in Scope will be provid9d by A.N.A. if authorized in writing by CLIENT . Additional services will be aid tor by CLIENT as indicated In attached Basis of Compensation or as negotiated . SALES TAX In accordance with the State Sales Tax Codes, certain surveying services are taxable . Applicable sales tax is not included in the above proposed lee . Sales tax at an applicable rat e will be indicated on invoice statements . SURVEYING SERVICES In accordance with the Professio nal Land Surveying Prac ices Act of 1989, the client is informed that any complaints about survey ng services may be forwarded to the Texas Board of Professional Lan Surveying, 7701 North Lamar. Suite 400, Austin , Texas 78752, (512) 459 ·9427. In case any one or more of the provisions contai~ed in this Agreement shall be held illegal, the enforceability of the remaining provisions contained herein shall not be impaired thereby. I AUG ST 2005 ANA No. 10-370.01 Confidential Alliance Runway Ext. -BNSF Reloc. -MOD I Page 8 1/26/2011 December 14, 2010 Jeff Toner Jacobs Engineering 777 Main Street Fort Worth, Texas 76102 Re: WFXJ2000 Alliance Airport Runway Extension Project Phase VIII Contract Modification #3 -Addition of 1 parcel (John Day/Keller-Haslet) TranSysterns 500 West Seventh Suee t Su11 e 1 iOO fort Worth. TX 76 !02 Te Bi 7-339-8950 Fax 8 l 7 -336-2247 www 1ra nsys terns cor.1 Addition of 28 parcels (BNSF Mainline Relocation) Addition of 2 parcels (Railroad Connector Track) Addition of 34 parcels (BNSF Mainline Phase I Environmental) Dear Mr . Toner : I am requesting a modification to this contract for Right of Way acquisition and Phase I Environmenta l. This amendment is for additional work that was not part of original contract. John Day/Keller Haslet Road Segment · ROW Acquisition -1 Parcel @$4,450/Parcel. ...................................................................................... ,,... $4,450 Appraisals -1 Parcel @ $3,000/Parcel . ......... ....... ....... ... .. . . .. .. .. .. . .. .. . . .. .. .. .. .. . .. .. . .. .. ... . .. . .. . . .. . .. . $3,000 Apprais al Review -1 Parcel @ $650/Parcel .. . .. .. .. .. .. . .. .. .. .. . .. .... .. .. .. .... . .. .. . . .. .. . .. .... .. . . .. .. .... .. .. . .. .. . . . $6 50 This request includes Parcels 5 & 7 BNSF being combined and Parcel 12 BNSF being added . BNSF Mainline Relocation Segment • ROW Acquisitio n -28 Parcels @$4 ,250/Parcel ........................................................................................ . App raisals -28 Parcels @ $2 ,500/Parcel.. .............................................................................. . Appraisal Review -28 Parcels@ $650/Parcel ................................................................................. . Railroad Connector Track Acquisition -2 Parcels @$4 ,250/Parcel. ........................................................................................ .. Ap praisals -2 Parcels @ $2,500/Parcel. ................................................................................. . Appraisa l Review -2 Parcels @ $650/Parcel.. ................................................................................ .. This request is based on ROW Parcel Takings list received November 23, 2010 . $11 9,o po $70 ,0ob $18,20b $8,500 $5,000 $1,300 *N ote : Per parcel fee schedule and initial appraisal fees are different on the BNSF Mainline Segment than the Joh Day/Keller Road Segments Relocation (if applicable) Condemnation support Appraisal revisions and updates (when requested) will be billed as follows : $4 ,600 per par~el Hourly (per rate schedule attach d) Minor revisions ................................................................................................................. $750 Major revisions ................................................................................................................. $1,450 Appraisal Updates........................................................................................................... $750 The revision and update fees app ly to John Day Road, Keller-Haslet Road and BNSF Mainline Relocation Segmen s. Schedule: Appraisals completed in two to three weeks; if field notes delivered in batch of six to eight. Appraisal reviews completed in one to two weeks after appraisal reports delivered. Acquisition completed in twenty weeks . This does not include time required to condemn, if necessary. Relocation (if applicable) will be completed in thirteen weeks. Relocation was included in contract fee and schedule in the event it becomes necessary. Based on review of the exhibits provided, it does not appear relocation will be required. Scope: The scope for these services remains the same as in the John Day and Keller-Haslet Road Projects Contract. Phase I Environmental Additional 34 Parcels Added to Scope of Work for Project Tasks 1.0 Understanding of Additional Task It is TranSystems understanding the proposed task of a Phase I Environmental Site Assessment (ESA) for the linerr transportation project consisting of the Burlington Northern and Santa Fe Railway (BNSF) track realignment has a~ additional 34 parcels to be added . The ongoing Phase I Environmenta l is to be expanded to include an addit ional l34 parcels for a total of 61 parcels . 2.0 Scope of Services Phase I An in itial draft Phase I ESA will continue to be developed for the fi rst set of parcels under study. A second draft Phase I ESA wil l be developed subsequently , by including the addi ti onal 34 parce ls. BNSF Addendum The Addendum to or iginal Phase J ESA report to be developed within 60 days of property transfer to BNSF to upd te visual and ASTM/AAI Database of or igi na l report will also be updated to include the additional 34 parcels . 3.0 Fees Scope of services Based on the additional sc ope of services outlined above, discussions with Jacobs Engineering , Brad Penn and Dr . Ernest Crosby, TranSys tems offers the follow ing add itional tee pro pos al to add the 34 parce ls for a total of 61 parcels. 2 ESA· PHASE I Cost Total Phase I Records Review (US and ST) $0 Records Review (Local) $2,960 Site Reconnaissance $5,430 Interview Process $5 ,000 Report $3,540 Qa/Qc $370 $17,300 Phase I Addendum: Site Reconnaissance $4,440 Report $3 ,620 Qa/Qc $185 $8,245 Misc Supplies and Reproduction $350 $350 Records Search Acquisition (Banks) ASTM/AAI Database Report $0 ASTM/AA I Database Report update $0 Historical Aerial Photos $0 Historical Topos $0 City Directory for Haslet, Tx $0 Fire Insurance Maps $0 Chain of Title/Environmental Lien $10,753 $10,753 (34 Propertres) Total $36,648 If the chain of title search revels more properties are impacted or that some of the properties in history area split a d require additional property searches, then additional cha in of title searches required will be billed per search . Mi leage wil l be billed at Current IRS rates. 4.0 Schedules Tra nSystems will deliver the first draft Phase I ESA within 60 working days of th e initia l authorization to pro ceed a d will coordinate with the CFW for site visits. Tran Systems will deliver the second draft Phase I with in 30 working days of the authorization to proceed and will co ordinate with the CFW for site visits. TranSystems will deliver the Phase I Addendum after the second draft Phase I is finished and within 15 working days after receiving authorization from both CFW and BNSF to proceed with the Addendum . in order to facilitate the 60 da y BNSF requiremen t for closing . 5.0 Deliverables Tran Systems will prov ide five copies of th e first draft and second draft Phase I ESA report, includ ing necessary drawing s and photographs . TranSy stems will provide five copies of the Addendum to the Phase I ESA report, including necessary drawings and photograph s. 3 Total Modification request Cont ract total after this modification Sincerely, Ass ant Vice President Senior Project Manager 4 $266 ,748 .00 $621,973 .00 IJA COBS ,o ia~Nam• 0Ul"3!J'Yl ROW Acquisition Main Line & 2Udo• Connector Track MOD 13 , j P109tllffl W.'1lllv•m•nt lS3!»)'~ ,-1 F'JtioSll\ley 6\ I»}-. ! ~l P1,oa,. L•~ tRKIIP!s:los 4 €ihbds 61 :S.:.,'1 ' I AppraiNI, .. ..,. ~o.:alR•-• .. .,,,. ,--Cry~p~uVGtiuc S-4d.n •1 M:.».•Otl•• 5l day.t -~-i Nt~~!'°""&A:x:•pi Sol•byt--.... CG.M.1"lnab<:.,.HC 'f ' .. ' .... ,. __ ; " Pt«H,rtySlak¥"19 1001'U)'• s .... fob, U/13:tC F'n~11 Mcw\i~tlllO lh.,1/13'11 1.b'lt.'2,111 fh,,,2/2.411 1 Thi)3,'10lll F11llt1i11 Morl4111il 1 Wt:d~'11i11 W1k3Si11i11 '""' W.Otn4111 ( W.Ui,'2<1 tt1; h12/111tl i Mon3/l<l.il1 ~4it.ilill F'nA,129,Jt M.),,!J?Jll Tu, 'ir.3111 F.6/JHI Tht.S.'4.!U W•d&/2.&i\l ALLIANCE AIRPORT RU NWAY EXTENTION PROJECT PHASE VIII AMENDMENT #3 -, .... , ,..,, P,o;a,,-Miwwt.g""ent -... c:......:.:.:..-::::: :::::--: ···-··---·-···-···---------· ········---~ --·::i 112• January 24 . 2010 M&C -Council Agenda t age 1 of 2 City of Fort Worth, Texas Mayor and Council Communicatio COUNCIL ACTION: Approved on 4/12/2011 DATE: Tuesday , April 12, 2011 REFERENCE NO.: * C-24855 LOG NAME: 55AFW RWY EXT PHASE VIII AMO 3 SUBJECT: Authorize Amendment No. 3 to City Secretary Contract No. 39252 with Jacobs Engineering Grou Inc., for Phase VIII of the Program Management Services for the Fort Worth Alliance Airport Runway Exte psion in the Amount of $546,621 .29 for Professional Services for the Acquisition of Land Necessary for the Burlington Northern Santa Fe Railroad Connector Track and Relocation of their Main Line (COUNCIL DISTRICT 2) RECOMMENDATION: It is recommended that the City Council Council authorize Amendment No. 3 to City Secretary Co 1 ntract No. 39252 with Jacobs Engineering Group, Inc., for Phase VIII of the program management services for the Fort Worth Alliance Airport Runway Extension in the amount of $546,621.29 for professional ~ervices for the acquisition of land necessary for the Burlington Northern Santa Fe Railroad connector track and relocation of their main line. DISCUSSION: On March 27, 2001, (M&C C-18528) the City Council approved an agreement with Carter and Bu ~gess, Inc. (now Jacobs Engineering Group Inc.) for Phase I program management services for the Runway Extension Project at Fort Worth Alliance Airport . Subsequently, similar services have been perfor~ed in multiple phases under individual agreements as funds became available. On December 8, 2009, (M&C C-23944) the City Council approved a contract in the amount of $1,323,029.89 with Jacobs Engineering Group Inc., for phase VIII of the program management s1rvices for the runway extension project which included program management Design Earthwork Package No. 3, I Design John Day Road, Design Keller Haslet Road and ALP Update at Fort Worth Alliance Airport . On May 18 , 2010, (M&C C-24187), the City Council approved a contract with Jacobs Engineering Group Inc., for Amendment 1 in the amount of $471 ,179.70 in order to add additional program management and land acquisition services associated with the Burlington Northern Santa Fe Railroad (BNSF) main lline and connector track for additional work not included in the original contract . On June 23, 2010, (no M&C required), Amendment 2 in the amount of $49,708.63, was approved to increase funding to this project for Phase I Environmental Site Assessment associated with the re ocation of the BNSF main line. This Amendment No. 3 in the amount of $546,621.29 has been proposed to accomplish professional services for the acquisition of land necessary for the Burlington Northern Santa Fe Railroad conn ~ctor track and relocation of their main line in conjunction with the Fort Worth Alliance Airport Runway Bxtension Project. The total fee paid by the City for all work and services shall not exceed the sum of $2,3901,539.51. http://apps.cfwnet.org/ecouncil/printmc.asp ?i d= 15067 &print=true&DocType= Print 4/28/2 011 M&C -Council Agenda Page 2 of2 FAA funds from Runway Extension Grant 3-48-0296-34-2008 will be used for this project. Existing land credits that remain from the original land donation for Alliance Airport will be used for the City's five percent in-kind match . M/WBE -Jacobs Engineering Group Inc. f/k/a Carter and Burgess , is in compliance with the City's DBE Program by committing to an additional 36 percent DBE participation on this Amendment No . 3. The City's goal on this amendment is 36 percent. This project is located in COUNCIL DISTRICT 2 , Mapsco 7P. FISCAL INFORMATION/ CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Airport Grants Fund. FUND CENTERS: TO Fund/Account/Centers CERTIFICATIONS: Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS 1. 960 P8 A3 MWBE Comp.pdf (CFW Internal) FROM Fund/Account/Centers GR14 539120 055218265300 Fernando Costa (6122) Kent Penney (5403) Ruseena Johnson (5407) Patrick Buckley (2443) $546,621 .29 2. Alliance Project Overa ll MAYOR AND COUNCIL COMMUNICATION MAP 20110406.pdf (Public) 3. GR 14 539120 055218265300 as of 3-25 -11 . pdf (CFW Internal} http://apps.cfwnet.org/ecouncil/printmc.asp?id= 15067 &print=true&DocType=Print 4/28/2011