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HomeMy WebLinkAboutContract 39341-A1CITY SECRETARY ] a )1.\ \ l CONTRACT NO . o-, -B AMENDMENT TO CITY SECRETARY CONTRACT NO. 39341 WHEREAS , on October 20, 2009, the City of Fort Worth ("City") and Catholic Charities Diocese of Fort Worth ("Contractor") made and entered into City Secretary Contract No . 39341 (the "Contract"); WHEREAS , the Contract provided funding to Contractor pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") under the AIDS Housing Opportunity Act, as amended, (42 USC 12901 et s eq.) for utilization in connection with the Housing Opportunities for Persons with AIDS ("HOPWA") program, Grant No. TXH-09-F002 for Year 2009-2010; WHEREAS , the objective of the HOPWA program is to address the needs of eligible persons and their families associated with the challenge ofliving with HIV/AIDS ; WHEREAS , the Contract expires by its terms on May 31 ,201 O; WHEREAS , it the mutual desire of City and Contractor to extend City Secretary Contract No. 39341 to August 31 , 2010 to meet Contract objectives ; and NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX 76102 , acting by and through Tom Higgins, its duly authorized Assistant City Manager, and C a tholic Charities Diocese of Fort Worth, whose address is 249 West Thornhill Drive, Fort Worth, TX 76115 ("Contractor"), acting by and through Heather Reynolds, its duly authorized CEO, do hereby agree as follows: I. 1. Scop e of Servic es The first sentence of subsection ( a) of this section is amended to be and read as follows: "a. Contractor will administer HOPWA services to citizens of the City of Fort Worth for the purpose of preventing homelessness of low-income persons with HIV/AIDS and their families under the program n ame Outreach ("Program"), for the term from June 1, 2 009 to Augu st 31 , 2010." II. 2. Comp ensation and M ethod of Pay ment The first s entence of subsection (a) of this section is amended to be and read as follows: "a . City w ill di sburse HOPW A Year 2009-2010 funds ("HOPW A Funds") in an amount up to SEVENTY FIVE THOUSAND , FIVE HUNDRED FORTY THREE AND 79/1 00 DOLLARS ($75 ,543.79) to Contractor on a reimburse ent-0£ex:J3enses-0 asi ." III. CONTRACT AMENDMENT CSC NO . 39341 Catholic Charities Diocese of Fort Worth (HOPWA) 2009-2010 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 06 -24-10 A10 :58 I N Page 1 · 12. Indemnification, Ins urance and Bonding The first s entence of subsection (b) of this section is amended as follows: "b. Contractor will maintain blanket fidelity bond coverage in the form of a bond in the amount of $75 ,543.79, to insure against loss from the fraud, theft or dishonesty of any of Contractors officers, agents , trustees , directors or employees ." IV. Exhibits A , B and C attached to the Contract are hereby replaced with Exhibits A, B and C attached hereto. All other terms and conditions of City Secretary Contract No. 39341 not amended herein remain unaffected and in full force and effect, are binding upon the Parties , and are hereby ratified by the Parties. (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK) CONTRACT AMENDMENT CSC NO. 39341 Page 2 Catholic Charities Dioc ese of Fort Worth (HOPWA) 2009-2010 IN WITNESS WHEREOF, the Parties hereto have executed three duplicate originals of this Contract Amendment in Fort Worth , Texas, this :)_ Lj day of ~ · , 2010 . [ NO M&C REQUIRED l STATE OF TEXAS § § COUNTYOFTARRANT § ,f ~ Thi s instrument was acknowledged before me on c2.. f i , 2010 by T.M. Higgins , the Assistant City Manager of the City of Fort ~rth,nbehalfof the City of Fort Worth. MARIA S. SANCHEZ MY COMMISSION EXPIRES December 14, 2013 STATE OF TEXAS § § s COUNTY OF TARRANT § This instrument was acknowledged before me on J une., /,5" , 2010 by Heather Reynolds , CEO of Catholic Charities Diocese of Fort Worth , a Texas non-profit corporation, on behalf of said corporation. <® I.NHILYNU My CommlNlon ._.. June 19, 2011 I OFFICIAL RECORD CITYSECR~·· FT. Wt R fl'1 • Page 3 CONTRACT AMENDMENT CSC NO . 39341 Catholic Charities Diocese of Fort Worth (HOPWA) 2009-2010 Catholic Charities Diocese of Fort Worth Lady Hogan Project 39341 CONTRACT NO. SCOPE OF SERVICES PROGRAM SUMMARY June 1, 2009 -August 31, 2010 PERIOD EXHIBIT A -REVISED SCOPE OF SERVICES $75,543.79 AMOUNT The Scope of Services is based on the proposal prepared and submitted by the Subrecipient through the City of Fort Worth 's annual Request for Proposal (RFP) process . The Subrecipient agrees to operate this Housing Opportunities for Persons with AIDS (HOPW A) program in a manner consistent with the program delivery stated in the approved proposal. However, in the event of any conflict between the proposal and any provision contained , herein , this Agreement sha ll control. Catholic Charities Diocese of Fort Worth will provide HOPWA services to low/moderate income (LMI) person living HIV/AIDS (PLWHA). The Lady Hogan Project program wil l inc lude the fo llowing tasks and activities ; Short-Term Rent, Mortgage, Utility (STRMU) assistan ce, Supportive S ervices: case manage ment and administration. All services wil l be provided at 249 W. Thornhill Drive, Fort Worth, Texas 76115 from 8:00 a.m . to 5:00 p.m ., Monday-Friday. The purpose of the program will be to provide comprehensive family-centered case management, short-term housing 1 related assistance for rent, mortgage and/or utilities . The spec ific objectives, goals and level of services to be provided are listed below along with the geographical location of clients served. All services wil l be provided throughout the year. The HOPWA funds wi ll be used to pay for administrative services , supportive services and total operating costs which are consistent with Exh ibit C -Detailed B udget. REGULATO RY CLASSIFICATION ff any of th e acti vities list ed below ar e n ot applica ble, put "NIA ". Regu lato ry Citation & Act ivity A ll ocated Funds % of Tota l Allocation 24 CFR 574.300(b)(S) TB RA NIA NIA 24 CFR 574.300(b)(6) STRMU $65,071 77% 24 CFR 574.300(b)(7) Supportive Services $13,225 16% 24 CFR 574.300(b)(10) Adm in $5,795 7% Based on the nature of the service provided, Subrecipient, Catholic Charities Diocese of Fort Worth will maintain documentation that verifies that 100% of clients served by the Lady Hogan Project program are diagnosed with HIV/AIDS and are income eligible with current household incomes at or below 80% of Area Median Income (AMI) as established by the Department of Housing and Urban Development (HUD). Agency should a lso document the number of clients placed on jobs as a result of HOPWA supportive services provided . GE O GRAPHICAL L O CATI ON : Southeast Fort Worth S ite A ddress : 249 W . Thornhill Drive, Fort Worth, TX 76105 Cli ent B en eficiary Location: Citywide PROGRAM GOALS: The goal of the Lady Hogan Project is to equip individuals with HIV/AIDS to live healthy , independent lives. PROGRAM OBJECTIVES- Objective 1: During FY 09 , provide short-term financial assistance (STRMU) for 35 unduplicated low-income individuals with HIV/AIDS who lack stable housing. Objective 2 : During FY 09, provide supportive case management (including information, referral and assistance in gaining access to government benefits and/or community services) for at least 35 unduplicated clients who lack stable housing. Objective 3: During FY 09 , provide financial education to 13 unduplicated HIV positive individuals to promote self-sufficiency and independent living through the Catholic Charities Stability and Empowerment program. Objective 4: During June 2010 , July 2010 and August 2010 , provide short-term financial assistance (STRMU) to 5 unduplicated low-income individuals with HIV / AIDS who lack stable housing totaling at least 20 separate payments. Objective 5 : During June , July 2010 and August 2010, provide supportive case management (including information , referral and assistance in gaining access to government benefits and/or community services) for at least 5 unduplicated clients who lack stable housing, totaling at least 15 case management appointments. PROGRAM SERVICES and ACTIVITIES Total Units of Services for Year Number of Rental , Mortgage & Utility Payments made with 100 STRMU Case Management Appointments 85 Financial Education Appointments 162 .5 Number of Unduplicated C li ents Served 40 Activity Jun July 100 Short term housing-related payments (rent, mortgage and/or utility) 0 2 85 Case Management appointments or contacts 0 2 162 .5 hours of Financial Education instruction 0 0 Number of Unduplicated Clients Served 0 0 HOPWA YEAR 2009-2010 PROGRAM SERVICE SCHEDULE Aug Sept 10 10 9 9 17 .5 17 0 3 Catholic Charities Lady Hogan Project Program Oct Nov Dec Jan 10 8 8 8 9 7 7 7 16 16 16 16 3 3 5 4 Feb Mar 6 6 5 5 16 16 5 4 EXHIBIT B -REVISED Apr May June July AuQust Total 6 6 6 7 7 100 5 5 5 5 5 85 16 16 0 0 0 162.5 4 4 1 2 2 40 City of Fort Worth HOPWA Budget 2009-2010 Exhibit C -REVISED PROGRAM BUDGET Organization· Catholic Charities Diocese of Fort Worth In c June 1 2009 through August 31 2010 Tota l Grant Budget Budg et Expense Ca teqorv A) B) ADMINISTRATIVE SERVICES Salaries 73,754 .00 3 ,023.00 FICA 5,642.00 23 1.00 Life/Disability In surance 1,475.08 60.00 Health Insurance 9 ,329.76 506.00 Workman's Comp Insurance 995.68 41.00 Unemployment-State 14 5.64 9.00 Occupancv 1,9 17.00 103 .00 Office Supplies 200.00 28.00 Postaqe 80.00 4 5.00 Tel ephone 839.00 4 5.00 Insurance 2 10.00 9.00 Indirect Cost Rate 10 ,141.1 8 41 6.00 TOTAL ADMIN EXPENSES 104 ,729.33 4,516.00 % Administrative Cost 22.37% 5.98% SUPPORTIVE SERVICES Sa lari es 188,998.00 15,292.00 FI CA 14 ,458.35 1,170.00 Li fe/Di sa bili ty Insura nce 3 ,465.96 306.00 Hea lth Insurance 30,096.00 2,529.00 Unemployment-S ta te 469.80 39.00 Wo rker 's Compensatio n 2,55 1.47 206.00 Retirement 3 14 .00 0.00 Supplies 2,852.00 238.00 Postage 27 1.00 0 .00 Tele phone 2,842.00 236.00 Occupa ncy 4,7 17.00 392.00 Fi nanc ial Education C lasses 9 75.00 975 .00 Drug Abuse Services (in-kind) 0.00 0.00 Cus todi al Services 1,788.00 148.00 Office Equipme nt Re nta l* 2 ,023.00 169.00 Printing 900.00 75.00 Li ab ili ty Insurance 749.00 75.00 Private Auto All owa nce 5,385.00 449 .00 Confe rence & Seminars 3,9 38.00 33 1.00 Interpre ters 1,655.00 0.00 Indirect Cos t Rate 2 5,987.23 2,103 .00 TOTAL OPERATING COST 294 ,435.81 24,733 .00 Short-term RenVMortqaqe/Uti lities 46 ,294.79 46,294.79 Lonq-term tenant-based rental 0 .00 0 .00 T rasportation 12,600.00 0 .00 EFA -including medication & food 10 ,163.00 0 .00 TOTAL SUPPORT SERVICES 363,493 .60 71 ,027.79 !TOTALS 468 ,222 .93 75 ,543.79 Note : Column A should be the total of Columns B through F *Specify on Budget Detai l (followin g pages) Tarrant Cnty Pri vate Agency Pa ss-through Funding Support i(C) (D) (E) (F) 20.062 50,669 1,535 3,876 40 1 1,0 14 2 ,257 6 ,567 27 1 684 35 102 430 1,384 50 122 20 15 2 11 583 55 146 2,759 6,967 -28,086 72 ,128 0.00% 84.89% 6 1.54% 157,132 16,574 12,0 18 1,270 2,829 33 1 24,8 19 2,748 387 44 2,123 222 3 14 1,200 -1,414 27 1 -2,606 4,325 - - 1,640 -1,854 825 674 2,672 2 ,264 1,484 2 ,123 1,655 19,642 4,242 224 ,620 -45,083 -- -- 7 ,600 5,000 10,163 242 ,383 5 ,000 45,083 242,383 33 ,086 117,21 1 **Use One column for each non -grant fund ing source ; note below which column equates to each sou rce (from Leverage of Funds): (C) (E) (D) (F) ••• Fidelity bond and liability insurance are required of all subcontractors and may be paid from grant funds or other funds . Organization : Catholic Charities Diocese of Fort Worth, Inc. Progra m T it le : The Lady Hogan Project GRANT BUDGET DETAIL (GRANT FUNDED ITEMS ONLY STAFF SALARIES· ADMINISTRATIVE SERVICES (A) (B)** (C) Salary Annual % of Time Position/Title Hourly Rate HoursX = Proa ram Assistant $ 14.5 4 2,080 10.00% TOTAL STAFF SALARIES •• Note: 2,080 hours annually comprise a full-time position FRINGE BENEFITS · ADMINISTRATIVE SERVICES %of % Paid by Category Payroll Amount Employer FIC A 7.65% $ 231 0 .00% Life/Oi sa bilitv Insurance 1.98% $ 60 0 .00% Hea lth Insurance 16 .73% $ 506 0.00 % Workman's Como Insurance 1.35% $ 41 0.00 % Unemolovme nt Insurance 0 .30% $ 9 0 .00 % TOTAL FRINGE BENEFITS !TOTAL PERSONAL SERVICES (Total Staff Salaries+ Total Fringe Benefits) (D) Total Amount $ 3 ,024 $ 3,024 % Pa id by Tota l Grant Amount 100 .00 % $ 231 100.00% $ 60 100.00% $ 506 100 .00% $ 41 100.00% $ 9 $ 847 $ 3 .781 I Organ izatio n: Catholic Charities Diocese of Fort Worth , In c. Prog ram Title : The Lady Hogan Project GRANT BUDGET DETAIL GRANT FUNDED ITEMS ONLY STAFF SALARIES· SUPPORTIVE SERVICES (A) (B)*' (C ) Sa la ry Annual % of Time Position/Title Hourlv Rate Hours X = Case Manaqer $14.70 2,080 50 .00% TOTAL STAFF SALARIES " Note : 2,080 hours annually co mprise a full-time positio n FRINGE BENEFITS · SUPPORTIVE SERVICES %of % Paid by Ca tegory Pa yro ll Amount Employe r FICA 7 .65% $ 1,170 0.00% Life/Disability Insurance 2.00% $ 306 0 .00% Hea lth Insurance 16 .54% $ 2,529 0 .0 0% Workman's Comp Insurance 1.35% $ 206 0 .00% Unemployment Insurance 0 .26 % $ 39 0 .0 0 % TOTAL FRINGE BENEFITS !TOTAL PERSONAL SERVICES (Total Staff Salaries+ Total Fringe Benefits) (0 ) Total Amount $ 15,288 $ 15,28 8 % Pa id by Total Grant Amount 100.00% $ 1,170 100 .0 0 % $ 306 100.00 % $ 2,529 100.00% $ 206 100.00% $ 39 $ 4 ,250 $ 19 ,538 ! Organization : Catholic Charities Diocese of Fort Worth , Inc. Category Telephone GRANT BUDGET DETAIL (GRANT FUNDED ITEMS ONLY) (CONTINUED) UTILITIES Average Cost Per Month $ 19.67 Occupancy (electric, water, waste , gas, security, e xtermination ) $ 32.67 Custodial $ 12.33 !TOTAL UTILITIES BUILDING RENTAL Number of Building Location Square Feet 1. 2641 Avenue L , Fort Worth , T X 76107 5 ,000 2 . 3 . !TOTAL BUILDING RENT Program Title : -HOPW A Number of Months 12 12 12 Cost Per Number of Square Foot Months $0 .00 OTHER EXPENSES (See Note Below) Total % Charged Category Charge to Grant Supplies 2 ,852 8 .35 % Financia l Ed ucation Class es 975 100 .00 % Printin g 900 8 .33 % Li ability Insurance 749 10.01 % Indirect Cos t Rate 25 ,987 8.09% !TOTAL OTHER EXPENSES CONFERENCES & SEMINARS Total % Charged Event Charge to Grant 1 . Local trainings/conferen ce s $ 3 ,970 8 .34 % 2. 3. !TOTAL CONFERENCES & SEMINARS OFFICE EQUIPMENT RENTAL Total % Charged Item Charge to Grant 1 . Copier Rental $2 ,500 6 .76 % 2 . 3 . !TOTAL OFFICE EQUIPMENT RENTAL Note:% charge to CDBG cannot exceed 20% of CDBG budget allocation or 7% of HOPWA budget allocation Total Amount $ 2 36 $ 392 $ 148 $776 I Total Amount 12 $0 $0 I Total Amount 238 975 75 75 2 ,103 $3 ,4661 Total Amount $ 33 1 $3311 Total Amount $169 $169 I