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Home My WebLink AboutContract 39473-A3AMENDMENT NO. 3 TO CITY SECRETARY CONTRACT NO. 39473 PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF FORT WORTH AND SENTARI TECHNOLOGIES, INC. CITY SECRETARY CONTRACT NO. zq4-=J-3 -A~ This Amendment No . 3 ("Amendment") to City Secretary Contract No. 39473 Professional Services Agreement ("Agreement"), is made and entered into by and between the C ity of Fort Worth (the "City"), a home rule municipal corporation situated in portions of Tarrant , Denton , and Wise Counties , Texas acting by and through Karen L. Montgomery, its duly authorized Assistant City Manager, and Sentari Technologies , Inc., ("Consultant"), a Texas Corporation and acting by and through Mary Necessary its duly authorized President and CEO collectively referred to as the "parties." RECITALS The following provisions are true and cor rect and form the basis of this Amendment: WHEREAS , on or about October 30 , 2009 , the parties entered into a Professional Services Agreement ("Agreement") for professional consulting services for staff augmentation under the terms and conditions set forth in the Agreement. The Agreement is a publ ic document on file in the City's Secretary Office and referenced as City Secretary Contract No. 39473 , and WHEREAS, on or about September 16 , 2010 , the parties subsequently amended the Agreement via City Secretary Contract No . 39473-A 1, to increase the compensation and clarify ~ other matters under the Agreement ;; and on or about December 14, 201 O the parties further amended the Agreement via City Secretary Contract No. 394 "!J.-U4}o exercise the first option to renew and to increase the annual compensation. City Secretary Contract Nos. 39473 and 394 73-A \ are he reby collecti~e~ referred t o as t he ("Agreement"); and ct~~i:c ·+J..-A2 ~ WHEREAS, the Agreement provid ed an Initial term of one yea r with options to renew for three successive one year terms . The Ci ty wishes to exercise its second option to renew the Agreement , subject to the terms and conditions of this Amendment. NOW, THEREFORE , for good and valuable conside ration , the receipt and adequacy of which are hereby acknowledged , the City and Consultant agree as follows : 1. Section 2 of the Agreement shall be modified t o extend the term of the Agreement with the second renewal term commencing on November 13 , 2011 and expiring on November 12, 2012 . 2 . OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX All other provisions of the Agreement that are not expressly amended herein shall remain in full force and effect. Executed on this the £day of ~~ , 2011 . CITY OF FORT WORTH: SENTARI TECHNOLOGIES, INC.: MtfeA~-M.c;)AA;JE>AFtef'r/" SLL'SCL.v. 0-lo...ni'!> ant City Manager Date : _ ___,_,,l o"-+-(.,.__d\_5 ...... /..:.....a.1 ( ___ _ APPROVED AS TO FORM AND LEGALITY: Contract Authorization: M&C: C-23876 Date Approved: 10/27/09 M&C : G-17239 Date Approved : 3/22/2011 CFW I Sentari Amendment No . 3 to CSC No . 39473 Page 2 of2 By 7}J,~ Mary Necessary President & CEO Date: __ A_'0_-_7_-_'2 __ ~..;;......:;.~.,_;t __ OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX M&t Review • Offioal s,te of the City of Fort Worth, Texas DATE: 10/27/2009 REFERENCE NO.: CODE: C TYPE: C-23876 NON-CONSENT LOG NAME: PUBLIC HEARING: 04STAFFING SERVICES NO SUBJECT: Authorize a Professional Services Agreement for Technology Staffing and Placement Services with Digital Intelligence Systems Corporation , Hudson Highland Group , Inc ., Matrix Resources, Inc., and Sentari Technologies , Inc., for the Information Technology Solutions Department at an Annual Expenditure of Up to $968,725 .00 R E COM MENDATION: It is recommended that the City Council authorize the City Manager to execute Professional Services Agreements for technology staffing and placement services with Digital Intelligence Systems Corporation , Hudson Highland Group , Inc., Mat ri x Resources, Inc ., and Sentari Technologies , Inc., for the Information Technology Solutions Department at an annual expenditure of up to $968,725 .00 . DISCUSSI O N: The purpose of these service agreements is to allow the Information Technology Solutions Department (ITS) to have agreements in place for staff augmentation to assist in the development and implementation of technology projects and services in the City. These projects would include but not be li mited to : 1) assistance in the installation and implementation of software packages; 2) assistance for short-term resolution of problems, such as staffing shortages for technology related projects; and 3) staffing placement in City departments such as ITS , Financial Management Systems, Mun icipal Court and Code Compliance . On May 14, 2009 , proposals were received in response to the ITS staffing services Request for Proposal (RFP) No. 08-0335. ITS staff evaluated the proposals and recommends that the requested staff augmentation be awarded to Digital Intelligence Systems Corporation, Hudson Highland Group , Inc ., Matrix Resources, Inc ., and Sentari Technolog ies, Inc. Digital Intelligence Systems Corporation, Hudson Highland Group, Inc., are the two new companies selected from the recent RFP . Matrix Resources , Inc ., and Sentari Technologies, Inc., have already been providing contractors to the City the past three years. There are currently 13 contractors from Matrix and Sentar i, (for projects in ITS and Financial Management Systems and vacancy backfills) with the City . The areas in which the con tractors are working include Applications, Desktop, Help Desk , Business Analysis and Planning , Project Management, ITS Operations and Business Coordination . The Fiscal Year 2009 expenditures for these two vendors total $948,721.00. If the current on board contractors stay with the City for all of Fiscal Year 2010 then the projected expenditures would be $1 ,660,672.00. To help manage expenditures, this request is for $968,725.00 which is expected to take us through May 2010 at wh ich time we will come back to City Council for add itiona l authorization . BID ADVERTISEMENT -The RFP was advertised in the Fort Worth Star Telegram on April 8, 2009 and April 15, 2009 . The City received 37 proposals . For each staff augmentation or project request , the four recommended vendors will be provided a City Requ irements Statement and given the opportunity to reply to the specific request by providing a Statement of Work or candidate referrals . The vendor which provides the most effective and feasible Statement of Work will be selected . ITS will work with both the customer department and the Budget Department to ensu re that adequate funds are budgeted for all projects utilizing these services . Vendors were also asked to submit responses for the cost of placing employees for ITS Department's vacant positions. Use of this http://apps.cfwnet.org/council_packet/mc_review.asp?ID =12277&councildate=10/27/2009 (1 of 2) [12/28/20091 :52:39 PM] M&c'Review ' portion of the agreements will be limited to placements where normal recruiting efforts may yield few qualified applicants and filling the vacancy is mission critical. The vendors were informed that no guarantee is made for the amount of service that may be purchased under this agreement. M/WBE -The vendors are in compliance with the City's MWBE Ordinance by committing 10 percent M/WBE participation. The City's goal on this project is 10 percent. RENEWAL OPTIONS -These agreements may be renewed up to three successive one year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term . ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made for each agreement by the City Manager for an amount up to $25,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the participating departments. TO Fund/Account/Centers Submitted for City Manage,.s Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS FROM Fund/Account/Centers Karen Montgomery (6222) Peter Anderson (8781) Mai Tran (8858) http://apps.cfwnet.org/council_packet/mc_review.asp?ID =12277&councildate=10/27/2009 (2 of 2) [12/28/20091 :52:39 PM] DATE: CODE: SUBJECT: 3/22/2011 REFERENCE NO.: G-17239 LOG NAME: G NON-PUBLIC CONSENT HEARING: TYPE: 04PROFESSIONAL STAFFING SERVICES NO Authorize Increase of Funds by $1,482,000.00 for the Existing Professional Services Agreem~nts for T ~chnology Staffing and Placement Services with Digital Intelligence Systems Corporation , Matrix Resources, Inc., and Sentari Technologies , Inc., for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize the City Manager to increase the dollar cap for the existing Professional Services Agreements for Technology Staffing and Placement Services with Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies , Inc., by $1,482,000.00 for the Information Technology Solutions Department. DISCUSSION: On November 16, 2010, (M&C C-24607) the City Council authorized an increase of funds by $743,028.00 for the existing Professional Services Agreements for Technology Staffing and Placement Services with Digital Intelligence Systems Corporation, Matrix Resources , Inc., and Sentari Technologies , Inc. To maintain current levels of service for seven months through the end of September 2011 , staff is now requesting an additional increase of $1,482,000.00 in expenditures with the three named vendors . In order to await the outcome of the IT sourcing project, staff has only been requesting the continuation of contractual support to fill staff vacancies on a quarterly basis. Now that the sourcing study is complete, in order to maintain the current service levels without interruption, staff is requesting additional funding for support contracts until the end of this fiscal year (September). Staff will begin to hire employees to fill vacancies created during the sourcing study as time permits. The purpose of these service agreements is to allow the City to have agr:eements in place for staff augmentation to assist in the development and implementation of technology projects and services in the City such as email archival, laptop encryption , disaster recovery, radio towers, radio re-banding, and Buyspeed Online projects. Hiring contract labor has provided staff augmentation to address significant attrition with costs offset by salary, benefit and other savings and other reimbursements. The estimate of salary and benefit savings resulting from current vacancies is $1,164,975.00. M/WBE -Digital Intelligence Systems Corporation , Matrix Resources , Inc., and Sentari Technologies, Inc., a certified M/WBE firm , have all previously and continue to commit to comply with their 10 percent M/WBE participation on all expenditures through the end of the contract period. ADMINISTRATIVE AMENDMENT -An administrative amendment or increase may be made for each agreement by the City Manager for an amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated . http://apps.cfwnet.org/council_packel:/mc_review.asp?ID =14823&councildate=3/22/2011 (1 of 2) (3/25/2011 3:56:54 PM] M&C ~eview FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budgets, as appropriated , of the General Fund and Information Systems Fund . TO Fund/Account/Centers Submitted for City Manager"s Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS FROM Fund/Account/Centers Pl68 539120 0043020 Pl68 539120 0048001 Pl68 539120 0044000 Pl68 539120 0045010 Pl68 539120 0045030 Pl68 539120 0045050 Pl68 539120 0048000 Pl68 539120 0043010 Pl68 539120 0045000 Pl68 539120 0046020 Pl68 539120 0041100 GG01 511010 0135010 Karen Montgomery (6222) Peter Anderson (8781) Mai Tran (8858) i100,ooo.oo ~125,000 .00 i35,ooo _oo i100,000.00 i165,000.00 i5o,ooo _oo i5o,ooo.oo i200,ooo.oo i362,000.00 i100,ooo.oo i129,000.00 $66,000 .00 http://apps.cfwnet.org/council_packd/mc_review.asp?ID=l4823&councildate=3/22/2011 (2 of 2) [3/25/20113 :56:54 PM]