HomeMy WebLinkAboutContract 39473-B13ACITY SECRETARY
CONTRACT NO . 394-J :>-1:>)o Pr
APPENDIX B-13A
In accordance w ith the Professional Services Agreement s igned between Sentari
Technologies , Inc. ("Contractor") and the City of Fort Worth ("Client") on October 30 ,
2009 , C ity Secretary Contract ("CSC ") No . 39473 , as amended by CSC No. 39473-A 1
on September 16 , 2010 , and CSC No. 39473-A2 on October 7 , 2011 (collectively the
"Professional Services Agreement"), Appendix B-13A is incorporated into the
Professional Services Agreement and hereby reads as follows:
1. The term of this work order shall be extended to end when all services have
been completed under this work order as contemplated herein, but not later
than the end date set forth below.
2 . This Work Order incorporates by reference all of the terms and conditions of
the Professional Services Agreement, specifically the services to be provided
under Section 1 of said agreement.
3. The services to be performed under this Work Order shall be as follows:
P25 Radio Upgrade Project Manager
Description of Work:
Provide general oversight of the overall P25 Public Safety Radio System Upgrade Project.
Functions will include :
• Developing and maintain ing project plans
• Coordination and integration of activities among the different project managers and their
subprojects
• Developing and maintaining project documentation including but not limited to Gantt
charts , PERT charts , risks , issues , communications , etc.
• Developing contingency plans
• Careful management of project budget
• Identification of resource requirements/constra ints and potential effects on project
scheduling
• Coordination w ith customers and stakeholders
• Chairing weekly update meetings w ith project teams
• Conducting weekly conference calls for status with project sponsors or project steering
committee
• Conducting periodic update meetings with stakeholders
• Writing reports and providing analyses and presentations relating to budget , schedules ,
risks , issues , etc .
Personnel assigned to provide services under th is Work Order:
Name:
Start Date :
End Date :
Payment Terms :
James Green
November 13 , 2011
November 12 , 2012
Payment Rate: $100.00 per hour
OFFICIAL RECORD
CITY SECRETARY
11 -29-11 p12 :02 IN F~WORTH,TX
;
AGREED AND ACCEPTED :
CITY OF FORT WORTH
Sus ~Qk
Assistant City Manager
Date: \l \c-,~\ \ ~ ---\ """---I,,......__ _____ _
APPROVEDASTOFORMAND
LEGALITY:
Maleshia rmer
Assistant City Attorney
c ontract Authorizatioa
n ate
Attested by:
SENTARI TECHNOLOGIES INC.
~· f---
Name
Bus1 "1ESS C£.vELDPMe,.J , MArJA.(,ER_
Title
Date
11 / l'B /'2-0 1 I
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M &CReview Page 1 of 2
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
FORT WORTH
·~
COUNCIL ACTION: Approved on 3/22/2011
DATE: 312212011 REFERENCE
NO.:
CODE: G TYPE:
G-17239
NON-
CONSENT
LOG NAME:
PUBLIC
HEARING:
04PROFESSIONAL
STAFFING SERVICES
NO
SUBJECT: Authorize Increase of Funds by $1,482,000.00 for the Existing Professional Services
Agreements for Technology Staffing and Placement Services with Digital Intelligence
Systems Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc., for the
Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to increase the dollar cap for the
existing Professional Services Agreements for Technology Staffing and Placement Services with
Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc., by
$1,482,000.00 for the Information Technology Solutions Department.
DISCUSSION:
On November 16, 2010, (M&C C-24607) the City Council authorized an increase of funds by
$743,028.00 for the existing Professional Services Agreements for Technology Staffing and
Placement Services with Digital Intelligence Systems Corporation, Matrix Resources, Inc., and
Sentari Technologies, Inc. To maintain current levels of service for seven months through the end of
September 2011, staff is now requesting an additional increase of $1,482,000.00 in expenditures with
the three named vendors.
In order to await the outcome of the IT sourcing project, staff has only been requesting the
continuation of contractual support to fill staff vacancies on a quarterly basis. Now that the sourcing
study is complete, in order to maintain the current service levels without interruption, staff is
requesting additional funding for support contracts until the end of this fiscal year (September). Staff
will begin to hire employees to fill vacancies created during the sourcing study as time permits.
The purpose of these service agreements is to allow the City to have agreements in place for staff
augmentation to assist in the development and implementation of technology projects and services in
the City such as email archival, laptop encryption, disaster recovery, radio towers, radio re-banding,
and Buyspeed Online projects. Hiring contract labor has provided staff augmentation to address
significant attrition with costs offset by salary, benefit and other savings and other reimbursements .
The estimate of salary and benefit savings resulting from current vacancies is $1,164,975.00.
M/WBE -Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies,
Inc., a certified M/WBE firm, have all previously and continue to commit to comply with their 10
percent M/WBE participation on all expenditures through the end of the contract period.
ADMINISTRATIVE AMENDMENT -An administrative amendment or increase may be made for each
agreement by the City Manager for an amount up to $50 ,000.00 and does not require specific City
Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budgets, as appropriated , of the General Fund and Information Systems Fund.
http://apps.cfwnet.org/council _packet/me _review .asp?ID= 14823&councildate=3/2 2/2011 11 /29/2 011
,;. . M&C Review
TO Fund/AccounUCenters
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Page 2 of2
FROM Fund/AccounUCenters
Pl68 539120 0043020 $100.000 .00
Pl68 539120 0048001
Pl68 539120 0044000
Pl68 539120 0045010
Pl68 539120 0045030
Pl68 539120 0045050
Pl68 539120 0048000
Pl68 539120 0043010
Pl68 539120 0045000
Pl68 539120 0046020
Pl68 539120 0041100
GG01 511010 0135010
Karen Montgomery (6222)
Peter Anderson (8781)
Mai Tran (8858)
$125 .000 .00
$35.000.00
$100 .000 .00
$165 .000 .00
$50 .000.00
$50.000.00
$200.000.00
$362.000 .00
$100.000.00
$129 .000.00
$66.000.00
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=l4823&councildate=3 /22 /2011 11 /29/2011